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SAP EWM 7.01 November 2011 English

Scrapping due to BestBefore Date/Shelf-Life Expiration Date (Y42) Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Copyright © Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Contents 1 Purpose ........................................................................................................................................... 5 2 Prerequisites..................................................................................................................................... 5 2.1 Master Data and Organizational Data........................................................................................ 5 2.2 Business Conditions................................................................................................................... 6 2.3 Preliminary Steps....................................................................................................................... 6 3 Process Overview............................................................................................................................. 9 4 Process Steps................................................................................................................................. 10 4.1 Selecting Stock to Be Scrapped (Variant 1 and 2)...................................................................10 4.2 Creating Posting Changes with Warehouse Tasks (Variant 1 and 2).......................................11 4.3 Confirming Warehouse Orders (Variant 1)...............................................................................12 4.4 Moving Stock to Scrap Zone Using RF (Variant 2)...................................................................13 4.5 Emptying the Scrap Zone and Posting Goods Issue (Variant 1 and 2)....................................14 5 Appendix......................................................................................................................................... 15 5.1 Reversal of Process Steps....................................................................................................... 15

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Scrapping due to Best-Before Date/Shelf-Life Expiration Date 1 Purpose This document describes the scrapping process, which supports the scrapping of stock with expired Best-Before Date (BBD) and Shelf Life Expiration Date (SLED). If you, on the one hand, scrap stock from the Storage Types T010, T020, or T050, the process is RF driven and therefore no documents are printed. If, on the other hand, stock is scrapped from the Storage Type T051, the process is paper based and the Warehouse Order is printed out. The document furthermore describes the sequence of tasks you need to execute in the system and the corresponding warehouse activities.

2 Prerequisites 2.1 Master Data and Organizational Data Default Values The organizational structure and master data of your company was created in your SAP ERP system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your company The business process is enabled with this organization-specific master data, examples are provided in the next section. Operational Focus SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Manufacturing, or Trade. This means that you may find more than one master data table below. Use the master data that matches the operational focus of your company (Services, Manufacturing, or Trade). Additional Default Values You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document: Material Master Data

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Master / Org. Data

Value

Master / Org. Data Details

Comments

Product Number

EWMPROD-S03 BBD/SLED days = 20

Use these materials for scrapping

Product Number

EWMPROD-M03 BBD/SLED days = 20

Use these materials for scrapping

Organizational Master Data in the SAP Extended Warehouse Management (EWM) system Master / Org. Data

Value

EWM Warehouse Number

YEWM

Ent. To Dispose

EWMBP0002

Resource

HLOP1

Master / Org. Data Details

Comments

Comments

Warehouse-Specific Master Data Master / Org. Data

Value

Master / Org. Data Details

Storage Type

T840

Storage type Scrapping Zone with section S001 Total Section and storage bin SCRAP-ZONE

Storage Type

T010

Select scrap stock from this storage type

Storage Type

T020

Select scrap stock from this storage type

2.2 Business Conditions The business process described in this Business Process Documentation is part of a larger chain of integrated business processes or scenarios. As a result, you must have completed the following processes and fulfilled the following business conditions before you can start any activities in this scenario: Business Condition

Scenario

You have set up an inbound process or customer returns process and run through one of them, which is the prerequisite to create stock in the SAP EWM system.

Inbound Process with Repacking for Putaway (Y36) or Inbound Process with no Packing Information from Vendor (Y35) or Customer Returns with Quality Inspection (Y43)

You have completed all steps described in the ERPEWM Integration Business Process Documentation.

ERP-EWM Integration

You have set up the required warehouse structure.

Warehouse Structure

2.3 Preliminary Steps The following steps are necessary to create stock with expiration date, which can be scrapped later.

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SAP Best Practices

2.3.1

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Create Stock with Expiration Date for Small or Large Parts

Use You use this step to perform an inbound process for small or large parts with expiration date.

Procedure 1. Perform the Inbound Process with no Packing Information from Vendor (Y35) with variant 1. Stop at the substep no. 4 of Creating Inbound Delivery in the SAP ERP System (Variant 1), and perform the following steps. 2. On the Inbound Delivery Create: Overview screen, choose the material of the item. As a result, the Inbound Delivery Create: Item Details screen is displayed. 3. On the Inbound Delivery Create: Item Details screen, choose the Material tab page. 4. Enter a date of your choice in the SLED/BBD field. Remember the expiration date you entered because it is used later. 5. Proceed with the substep no. 5 of the Business Process Documentation for Inbound Process with no Packing Information from Vendor (Y35).

Result After completing the inbound process with the extra steps, stock with expiration date is available in the warehouse.

2.3.2

Create Stock with Expiration Date for Medium Parts

Use You use this step to perform an inbound process for medium parts with expiration date.

Procedure 1. Perform the Inbound Process with Repacking for Putaway (Y36). Stop at the substep 2.2.2 of Creating Inbound Delivery in SAP ERP, while entering the item details for the ordered material. 2. On the ID Processing – All Possible with VL60: Inbound Deliv. Create screen, in the Items Overview area, go to the SLED/BBD field. 3. Enter a date of your choice in the SLED/BBD field in addition to the other fields to be filled (like material, quantity, storage type and so on). Remember the expiration date you entered because it is used later. 4. Proceed with the Business Process Documentation for the Inbound Process with Repacking for Putaway (Y36).

Result

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

After completing the inbound process with the extra steps, stock with expiration date is available in the warehouse.

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

3 Process Overview The following variants are available for executing the scrapping process: 1. Variant 1: Warehouse Tasks are confirmed using SAP GUI Process Step

Business Condition

Business Role

Transaction Code

Expected Results

Select stock to be scrapped

Stock has expired BBD/SLED

Warehouse Clerk

/N/SCWM/MON

The system navigates to transaction /N/SCWM/POST where the selected stock with expired BBD/SLED is displayed.

Create posting changes with warehouse tasks

Stock with expired BBD/SLED is selected for scrapping

Warehouse Clerk

/N/SCWM/POST

The system has changed the stock type to Scrapping from Warehouse (S6). Additionally, warehouse tasks were created to move the stock to the scrap zone. The warehouse order is automatically printed.

Confirm warehouse order

Corresponding warehouse task is performed

Warehouse Clerk

/N/SCWM/ /TO_CONF

The warehouse tasks are confirmed. The scrap stock is now in the scrap zone.

Empty scrap zone and post goods issue

Corresponding warehouse order is confirmed

Warehouse Clerk

/N/SCWM/ADGI

The unplanned goods issue is posted in SAP EWM and SAP ERP. The scrap zone is empty in SAP EWM. The stock is decreased in EWM and ERP.

2. Variant 2: Warehouse Tasks are confirmed using RF Process Step

Business Condition

Business Role

Transaction Code

Expected Results

Select stock to be scrapped

Stock has expired BBD/SLED

Warehouse Clerk

/N/SCWM/MON

The system navigates to transaction /N/SCWM/POST where the selected stock with expired BBD/SLED is displayed.

Create posting changes with warehouse tasks

Stock with expired BBD/SLED is selected for

Warehouse Clerk

/N/SCWM/POST

The system has changed the stock type to Scrapping from Warehouse (S6). Additionally, warehouse

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SAP Best Practices

Process Step

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Business Condition

Business Role

Transaction Code

scrapping

Expected Results tasks were created to move the stock to the scrap zone.

Move stock to scrap zone using RF

Corresponding warehouse task is performed

Warehouse clerk

/N/SCWM/RFUI

The warehouse tasks are confirmed. The scrap stock is now in the scrap zone.

Empty scrap zone and post goods issue

Corresponding warehouse order is confirmed

Warehouse Clerk

/N/SCWM/ADGI

The goods issue is posted in SAP EWM and SAP ERP. The scrap zone is empty in SAP EWM. The stock is decreased in ERP.

4 Process Steps 4.1 Selecting Stock to Be Scrapped (Variant 1 and 2) Use The warehouse clerk selects the stock with expired BBD/SLED that should be scrapped.

Prerequisites The stock with expired BBD/SLED must exist in your warehouse. For this, you can use an inbound process as described in the preliminary steps of this document or an initial stock upload.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Monitoring → Warehouse Management Monitor

Transaction Code

/N/SCWM/MON

2. On the Warehouse Management Monitor selection screen, make the following entries: Field Name

User Action and Values

Warehouse Number

YEWM

Monitor

SAP

Comment

If the Warehouse Management Monitor has been used before, the selection screen might not appear. If the Warehouse Management Monitor starts with the correct values,

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

proceed with substep no. 4. Otherwise, choose Proposed Values (F5) and enter the correct values. 3. Choose Execute (F8). 4. On the Warehouse Management Monitor SAP - Warehouse Number YEWM screen, choose Stock and Bin → BBD/SLED Overview. A dialog box appears. 5. On the /SCWM/SAPLSTOCK_OVERVIEW_MON selection screen, make the following entries: Field Name

Description

Best-Before Date

User Action and Values

Comment



Choose a later date than the BBD date of the stock to be scrapped

6. Choose Execute (F8). As a result, the stock with expired BBD/SLED is listed. 7. Select an entry or multiple entries. 8. Choose More Methods, and select Post stock.

Result The system navigates to transaction /N/SCWM/POST where the selected stock with expired BBD/SLED is displayed.

4.2 Creating Posting Changes with Warehouse Tasks (Variant 1 and 2) Use The warehouse clerk creates posting changes with warehouse tasks for the stock to be scrapped.

Prerequisites The stock with expired BBD/SLED is in your warehouse. For this, you can use an inbound process or an initial stock upload.

Procedure 1. On the Posting Change for Warehouse Number YEWM screen, select the line. Choose Mass Change. A dialog box appears. 2. In the dialog box, make the following entries:

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SAP Best Practices

Field Name

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Description

User Action and Values

Comment

PostChgTotalQty

Check box

Check box must be checked

Whse Proc. Type

P420

3. Choose Continue (Enter). The Display logs dialog box with the message Storage type or storage bin set according to warehouse process type P420 appears. 4. Choose Continue (Enter). 5. Choose Create+Save. In the status bar, a message confirming the creation of a warehouse order appears. Note down the number of the created Warehouse Task.

Result The system has changed the stock type of the stock to S6. Additionally, it has created warehouse tasks to move the stock to the scrap zone. The warehouse order is automatically printed (only if stock was scrapped from Storage Type T051).

4.3 Confirming Warehouse Orders (Variant 1) Use The warehouse clerk confirms the created warehouse order after transporting the stock to the scrapping zone.

Prerequisites The warehouse order was created and the transport of the stock with expired BBD/SLED to the scrapping zone is complete.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Execution → Confirm Warehouse Task

Transaction Code

/N/SCWM/TO_CONF

2. On the Confirm Warehouse Task in warehouse Number YEWM screen, make the following entries: Field Name Find

Description

User Action and Values

Comment

WHO Warehouse Order;

3. To view the warehouse order, choose Execute (F8).

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

4. Select the line with the warehouse order. 5. Choose Confirm+Save. In the status bar, a message confirming the corresponding warehouse task appears.

Result The warehouse tasks are confirmed and the scrap stock is now in the scrap zone.

4.4 Moving Stock to Scrap Zone Using RF (Variant 2) Use The warehouse clerk confirms the created warehouse order using RF after transporting the stock to the scrapping zone.

Prerequisites The warehouse order was created and the transport of the stock with expired BBD/SLED to the scrapping zone is complete.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Execution → Log On to RF Environment

Transaction Code

/N/SCWM/RFUI

2. On the SAP selection screen, make the following entries: Field Name

Description

User Action and Values

Whse No.

YEWM

Resource

for example HLOP1

DefPresDvc

PD01

Comment Resource HLOP2 can also be used.

3. Choose Enter. The user is now logged on to the RF user interface. 4. Choose System-Guided. 5. Choose 01 System-Guided Selection. 6. Choose Next (F4). 7. Scan and enter the source storage bin. 8. Scan and enter the quantity. 9. Choose Enter. 10. Scan and enter the destination storage bin. 11. Scan and enter the quantity.

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

Result The warehouse tasks are confirmed and the scrap stock is now in the scrap zone.

4.5 Emptying the Scrap Zone and Posting Goods Issue (Variant 1 and 2) Use The warehouse clerk empties the scrap zone by posting an unplanned goods issue. You can do this via background jobs.

Prerequisites Prior steps were successfully performed to confirm the warehouse task for the scrap stock.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Execution → Post Unplanned Goods Issue

Transaction Code

/N/SCWM/ADGI

2. On the Post Unplanned Goods Issue selection screen, make the following entries: Field Name

Description

User Action and Values

Warehouse Number

YEWM

Storage Type

T840

GI Process

SCRP Scrapping

Comment

3. To display the stock of the scrap zone, choose Execute (F8). 4. Select all items and choose Post GI. In the status bar, a message confirming the creation of a Warehouse material document appears.

Result The goods issue is posted in SAP EWM and SAP ERP. The scrap zone is empty in SAP EWM, and the stock is decreased in SAP ERP.

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SAP Best Practices

Scrapping due to Best-Before Date/Shelf-Life Expiration Date (Y42): BPD

5 Appendix 5.1 Reversal of Process Steps The following table lists selected steps enabling you to reverse some of the activities described in this document: Cancel Warehouse Task Reversal:

Cancel Warehouse Task described in the step Create Posting Changes with Warehouse Tasks (Variant 1 and 2)

Transaction Code (SAP GUI)

/N/SCWM/TO_CONF

Business Role

Warehouse Clerk (Warehouse Supervisor)

Comment

To cancel a warehouse task, select the line and choose Cancel. Save your entries.

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