Y37_BPP_EN_DE

SAP EWM 7.01 November 2011 English

Outbound Process Using Pick HUs as Shipping HUs (Y37) Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

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F2)

or the

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

Content 1 Purpose............................................................................................................................................ 5 2 Prerequisites..................................................................................................................................... 5 2.1 Master Data and Organizational Data.......................................................................................5 2.2 Business Conditions ................................................................................................................. 7 2.3 Preliminary steps....................................................................................................................... 7 3 Process Overview ............................................................................................................................ 9 4 Process Steps................................................................................................................................... 9 4.1 Creating Outbound Deliveries in the SAP ERP System (Without Reference to Orders)...........9 4.2 Checking Outbound Delivery Orders and Warehouse Orders in the SAP EWM System .......11 4.3 Creating Pick HUs and Confirming Warehouse Tasks............................................................12 4.4 Creating and Printing HU Documents.....................................................................................13 4.5 Creating Outbound Deliveries ................................................................................................ 15 4.6 Posting Goods Issues ............................................................................................................ 15 4.7 Checking the Status of Deliveries in the SAP ERP System....................................................16

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

Outbound Process Using Pick HUs as Shipping HUs 1 Purpose This document describes the simple outbound process, which supports the goods issue and picking operations in your warehouse. It describes the sequence of tasks you need to execute in the system and the corresponding warehouse activities. Before executing this process, replenishment has to be done to create stock in Storage Type T051, since products are picked only from this storage type. The simple outbound process itself can be used, for example, for direct sales due to an Outbound Delivery with no reference created in SAP ERP, and the quantity of each Outbound Delivery Item should not exceed the replenishment quantity.

2

Prerequisites

2.1 Master Data and Organizational Data Default Values The organizational structure and master data of your company was created in your SAP ERP system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your company. The business process is enabled with this organization-specific master data, examples are provided in the next section. Additional Default Values You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document: The customers and product used in this process are created during the activation of the Y33 building block as manual steps. The following customers are used in the preconfigured sample processes: Customer

Description

EWMCUST001

Customer CUST001

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Outbound Process with Pick HUs (GI02) (Y37): BPD

Customer

Description

EWMCUST002

Customer CUST002

EWMCUST003

Customer CUST003

EWMCUST004

Customer CUST004

The following table provides an overview about the products and their usage: Product

Description

EWMPROD-S01

Small part, fast-moving 01

EWMPROD-S02

Small part, fast-moving 02

EWMPROD-S03

Small part, fast-moving 03

EWMPROD-S04

Small part, fast-moving 04

EWMPROD-S05

Small part, slow-moving 05

EWMPROD-S06

Small part, slow-moving 06

EWMPROD-M01

Medium part 01

EWMPROD-M02

Medium part 02

EWMPROD-M03

Medium part 03

EWMPROD-L01

Large part 01

EWMPROD-L02

Large part 02

EWMPROD-L03

Large part 03

Organizational master data in the SAP ERP system Org. data

Value

Shipping Point

1000

Sales Organization

1000

Distribution Channel

10

Division

10

Master Data Details

Comments

Organizational master data in the SAP EWM system Master / Org. Data

Value

Supply Chain Unit

for example PL1000

EWM warehouse Number

YEWM

Custodian

for example491000

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Master / Org. Data Details

Comments

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Outbound Process with Pick HUs (GI02) (Y37): BPD

Master / Org. Data

Value

Entitled to Dispose

for example491000

Master / Org. Data Details

Comments

Warehouse-specific master data: Org. Data

Value

Org. Data Details

Storage Type

T051

Rack for all-size parts S001 Small Parts* S002 Medium Parts S003 Large Parts

Storage Type

T921

Providing in Goods Issue Storage bin: STAGE-O01

Comments

2.2 Business Conditions The business process described in this Business Process Documentation is part of a larger chain of integrated business processes or scenarios. As a result, you must have completed the following processes and fulfilled the following business conditions before you can start any activities in this scenario: Business Condition

Scenario

You have completed all steps described in the ERPEWM Integration Business Process Documentation.

ERP-EWM Integration (Y31)

You have set up the required warehouse structure.

Sample Warehouse Structure (Y32)

You have set up the central master data.

Central Master Data (Y33)

You have set up Replenishment.

Automatic Replenishment (Y41)

You have completed the configuration settings described in the Outbound Process Using Pick HUs as Shipping HUs Configuration Documentation.

Outbound Process Using Pick HUs as Shipping HUs (Y37)

2.3 Preliminary steps 2.3.1

Checking Stock Level in the Picking Area

Use You check the stock level for certain products in the picking area using the Warehouse Management Monitor. If you do not

Procedure 1. To find the correct WO number, access the activity using one of the following navigation options:

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Outbound Process with Pick HUs (GI02) (Y37): BPD

SAP SCM Menu

Extended Warehouse Management → Monitoring → Warehouse Management Monitor

Transaction Code

/N/SCWM/MON

2. In the Warehouse Management Monitor dialog box, make the following entries then choose Execute (F8): Field

User Action and Values

Warehouse Number



Monitor

SAP

Comment

3. In the hierarchy in the left screen area, choose Stock and Bin → Stock Overview. 4. In the /SCWM/SAPLSTOCK_OVERVIEW_MON dialog box, make the following entries then choose Execute (F8): Field

User Action and Values

Comment

Storage Type

T051

Product



The product number you use for creating outbound deliveries.

Stock Type

F2

Unrestricted-Use Warehouse

5. The stock overview will be shown on the right screen area. Depending on the stock level of the products, there can be 3 different cases. •

For the first time you execute this process, you do not have any stocks in the picking area, which will result in automatic creation of picking WT failure. In this case, refer to the preliminary step Performing Planned Replenishment in the Automatic Replenishment (Y41) process to fill up the picking area.

•

You have stocks in the picking area but not sufficient for the outbound delivery. For the simple outbound process, the picking is always from T051 storage type. If the picker has found a smaller quantity in the storage bin than was requested, the warehouse clerk enters an exception code and records the quantity difference in the WT by entering the quantity that was actually picked. Using this confirmation, the system reduces the stock in the current bin by the quantity difference. In such cases, no additional pick-WTs are created for the remaining quantities, and the WT creation for the missing quantity requires manual interaction. In an attempt to execute the following process without manual creation of WTs, make sure the quantity of each Outbound Delivery Item does not exceed the available quantity.

•

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You have sufficient stock in the picking area, proceed with the steps

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

3 Process Overview Process Step

Business Condition

Business Role

Transaction Code

Comments

Create outbound delivery in the SAP ERP System

Customer orders goods

Warehouse clerk

VL01NO

The created outbound delivery is replicated to the connected SAP Extended Warehouse Management  (EWM) system

Checking outbound delivery order and Warehouse Orders in the SAP EWM system

Customer orders goods

Warehouse clerk

/N/SCWM/PRDO

Check if the SAP ERP outbound delivery was replicated with the correct data, and if the warehouse task was automatically created per PPF action; the printout of the warehouse order was created as spool request

Create a pick handling unit (HU) and confirm the warehouse task

Goods need to be packed and moved to the staging area

Warehouse clerk

/N/SCWM/TO_CONF

HU is created

Prepare and print HU documents

HU is ready for shipping

Warehouse clerk

/N/SCWM/PRDO

The HU content and HU shipping labels are printed; the pick HU and shipping HU are used

Create the outbound delivery

HU is ready for shipping

Warehouse clerk

/N/SCWM/PRDO

Post the goods issue

HU is loaded

Warehouse clerk

/N/SCWM/PRDO

Check the status of the delivery in the SAP ERP system

HU is shipped to the customer

Warehouse clerk

VL03N

The status must be sent from SAP EWM to SAP ERP correctly

4 Process Steps 4.1 Creating Outbound Deliveries in the SAP ERP System (Without Reference to Orders) Use The warehouse clerk creates the outbound delivery document, which is a prerequisite for the pickup warehouse task (WT) creation.

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Outbound Process with Pick HUs (GI02) (Y37): BPD

Prerequisites You have configured the SAP ERP document type LO.

Procedure 1. Access the transaction using one of the following navigation options: SAP ECC Menu

Logistics → Logistics Execution → Outbound Process → Goods Issue for Outbound Delivery → Outbound Delivery → Create → Single Document → Without Reference to Sales Order

Transaction Code

VL01NO

2. On the Create Outbound Delivery Without Order Reference screen, make the following entries: Field

User Action and Values

Shipping Point

1000

Delivery Type

LO

Sales Organization

1000

Distribution Channel

10

Division

10

Comment

3. Choose Enter. 4. On the Delivery w/o Ref. Create: Overview screen, make the following entries: Field

User Action and Values

Comment

Ship-to Party



Choose a customer out of the master data listed above



For example three days in the future

Material



Choose a material out of the master data listed above

Plant

1000

Sloc

YAFS

Deliv. Qty



Sales Unit

EA

Item Overview tab page Planned GI Picking tab page

For example 10. Please refer to the preliminary step and make sure the requested quantity does not exceed the available quantity in the T051 storage type.

5. Choose Enter. 6. Save your entries. Make a note of the number of the delivery.

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

Result You have created the outbound delivery in the SAP ERP system and distributed it to the warehouse management (SAP EWM) system.

4.2 Checking Outbound Delivery Orders and Warehouse Orders in the SAP EWM System Prerequisites The warehouse clerk has created the outbound delivery document, which is a prerequisite for the pick WT creation.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Delivery Processing → Outbound Delivery → Maintain Outbound Delivery Order

Transaction Code

/N/SCWM/PRDO

2. On the Maintain Outb. Deliv. Order – Warehouse No. YEWM screen, choose Default Values (F5). A dialog box appears. 3. In the Maintain Default Values dialog box, make the following entries: Field

User Action and Values

Comment

Warehouse No.

YEWM

Shipping Office



For example SP1000 Use F4 help

Ent. to Dispose



For example EWMBP0002 Use F4 help

4. Choose Continue (Enter). 5. On the Maintain Outb. Deliv. Order – Warehouse No. YEWM screen, select ERP Document in the Find field, and enter the ERP Delivery No. in the adjacent field. 6. Choose Perform Search. The corresponding outbound delivery order (ODO) created in the SAP EWM system is displayed. Make a note of the ODO number. 7. In the upper screen area, select the document line, and choose Switch to Form View. 8. In the Header Data, check the following data that has been determined automatically: Field

User Action and Values

Comment

Doc. Category

PDO

Outbound Delivery Order

Document Type

OUTS

OutbDelOrder - Immediate WT Creation

Ship. Off.



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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

Field

User Action and Values

Warehouse Door

DO01

Route

RT_OUTS

Comment

9. Select the item line, and choose Switch to Form View. 10. Check the following data that has been determined automatically: Field

User Action and Values

Comment

Whse Proc. Type

P210

Stock Removal

11. Choose the PPF actions tab page. In the Action field, the message Create Warehouse Task for Stock Removal is displayed, that is the warehouse task has been created and processed. 12. Select the document line, and choose Display Additional Data → Display Warehouse Task. 13. On the Display Warehouse Task in Warehouse Number YEWM screen, check the following data: Field

User Action and Values

Comment

WT



Make a note of the WT number

WT Status

Open

14. For checking the printout of the warehouse, go to transaction SP01. 15. On the Output Controller: Spool request selection screen, enter the following data and choose Execute (F8): Field

User Action and Values

Comment

Created By

RFCDIAUSER

System user for document transfer from SAP ERP

Date created



The time the WOs are created

16. On the Output Controller: List of Spool Requests screen, select the line with the value Smart YEWM in the Title field, and choose Smart Form (OTF) to display your Warehouse Order.

Result You have created the Outbound Delivery Order in the SAP EWM system based on the Outbound Delivery document from SAP ERP system and the picking Warehouse Task.

4.3 Creating Pick HUs and Confirming Warehouse Tasks Use

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

The warehouse clerk picks and packs the goods to be delivered.

Prerequisites The Outbound Delivery Order has been created in the SAP EWM system based on the Outbound Delivery document from the SAP ERP system.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Execution → Confirm Warehouse Task

Transaction Code

/N/SCWM/TO_CONF

2. On the Confirm Warehouse Task in Warehouse Number YEWM screen, select Warehouse Task in the Find field, and enter the Warehouse Task No. in the adjacent field. 3. Choose Execute Search. 4. The Warehouse Order is displayed in the upper screen area, and the Warehouse Task is displayed in the lower screen area. 5. In the Warehouse Order screen area, choose Change to switch to the change mode. 6. In the Warehouse Task screen area, choose the Pick-HU tab page. 7. In the HU line of the tab page, the packaging material, for example CARTON_S, has been proposed according to the defined Packaging Specification. 8. Select the line and choose Switch to List View. 9. In the Handling Unit field, enter the HU number of your choice (external number range is used), for example HU_DEL_1 and choose Create HU. 10. In the Warehouse Order screen area, select the Warehouse Order line, and choose Confirm + Save.

In some cases, an error might occur so that a low stock check is necessary. In this case, you need to choose confirm in foreground, and then enter the quantity that would remain after confirming this WT, in the low stock qty field. If this quantity is zero, you need to check the field ID: Zero Stock.

Result You have confirmed the WT. You have changed both the WT and WO status to Confirmed. The goods are moved to the staging area (Storage Type T921). The created Pick HU is used as Shipping HU.

4.4 Creating and Printing HU Documents Use The warehouse clerk prepares the shipping and prints the necessary HU documents.

Prerequisites The warehouse task and the pick HUs have been created.

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Delivery Processing → Outbound Delivery → Maintain Outbound Delivery Order

Transaction Code

/N/SCWM/PRDO

2. On the Maintain Outb. Deliv. Order – Warehouse No. YEWM screen, select Outbound Delivery Order in the Find field, and enter the Outbound Delivery Order No. in the adjacent field. 3. Choose Perform Search. The corresponding Outbound Delivery Order created in the SAP EWM system is displayed. 4. In the menu bar, choose Outbound Delivery Order → Follow-on Functions → Pack. 5. On the Work Center Packing for Outbound Delivery screen, choose the HU Number you entered in Creating Pick HUs and Confirming Warehouse Tasks. On the right part of the screen, the HU details are opened. 6. On the Capacity tab page, check the weight and volume of the HU. If required, adapt the values for weight and volume. 7. Save your entries. 8. Choose the HU Number again (choose the line in the left part of the screen) 9. To print the HU documents, choose Print, and then choose Save. To determine the printer for the HU documents, assign the printer PR03 to your user profile: in the menu bar choose System → User Profile → Own Data; choose the Defaults tab page, and assign the printer in the Output Device field.

You can check the printout of the HU documents (HU shipping label and HU content) using the transaction SP01. Do not leave the current transaction and create a new session for that purpose. 10. On the Output Controller: Spool request selection screen, enter the following values, and choose Execute (F8): Field

User Action and Values

Created By



Date created



Comment

11. On the Output Controller: List of Spool Requests screen, choose one of the two lines with the value Smart SMART PR03 in the Title field. 12. Choose Smart Form (OTF) to display the selected HU document. 13. Check the second created HU document by repeating the last step. 14. Check that on the HU shipping label and the HU content label the values for weight and volume of the HU are printed correctly, and that the route and the customer information is printed correctly on the HU shipping label.

Result You have prepared and printed correctly the HU Content and HU Shipping Label.

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Outbound Process with Pick HUs (GI02) (Y37): BPD

4.5 Creating Outbound Deliveries Use The warehouse clerk creates the Outbound Delivery Document and print the Delivery Notes. The printed delivery note can be put into the shipping HU before closing.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Delivery Processing → Outbound Delivery → Maintain Outbound Delivery Order

Transaction Code

/N/SCWM/PRDO

2. On the Maintain Outb. Deliv. Order – Warehouse No. YEWM screen, select Outbound Delivery Order in the Find field, and enter the Outbound Delivery Order No. in the adjacent field. 3. Choose Perform Search. The corresponding Outbound Delivery Order is displayed. 4. On the item tab page, select the item and choose Outbound Delivery (Create Outbound Delivery). 5. Save your entries. The Outbound Delivery is created. Note the number of the created Outbound Delivery. 6. Switch to the Outbound Delivery by selecting the document and choosing Outbound Delivery. 7. Choose the PPF Actions tab page, and check if the PPF Action Print Delivery Document has been executed.

You can check the printout for the Outbound Delivery (Delivery note) using the transaction SP01. Do not leave the current transaction and create a new session for that purpose. 8. On the Output Controller: Spool request selection screen, enter the following value, and choose Execute (F8): Field

User Action and Values

Created By



Date created



Comment The time the WOs are created

9. On the Output Controller: List of Spool Requests screen, select the line with the value SMART PR03 in the Title field, and choose Smart Form (OTF) to display your Warehouse Order.

Result You have created the Outbound Delivery Document and printed a delivery note successfully.

4.6 Posting Goods Issues Use

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SAP Best Practices

Outbound Process with Pick HUs (GI02) (Y37): BPD

The warehouse clerk posts the goods issue of the current delivery.

Procedure 1. Access the transaction using one of the following navigation options: SAP SCM Menu

Extended Warehouse Management → Delivery Processing → Outbound Delivery → Maintain Outbound Delivery Order

Transaction Code

/N/SCWM/PRDO

2. On the Maintain Outb. Delivery – Warehouse No. YEWM screen, choose Outbound Delivery. 3. Select Outbound Delivery in the Find field, and enter the Outbound Delivery No. in the adjacent field. 4. Choose Perform Search. The corresponding Outbound Delivery is displayed. 5. Select the line with the Outbound Delivery, and choose Goods Issue. 6. Choose the PPF Actions tab page, and check whether the PPF Actions Print Additional Delivery Note for Outbound Delivery and Send ERP Delivery Messages have been executed.

You can check the printout for the additional Outbound Delivery Document (Delivery note) using transaction SP01. Do not leave the current transaction and create a new session for that purpose. 7. On the Output Controller: Spool request selection screen, enter the following values, and choose Execute (F8): Field

User Action and Values

Created By



Date created



Comment The time the WOs are created.

8. On the Output Controller: List of Spool Requests screen, select the line with the value SMART PR03 in the Title field, and choose Smart Form (OTF) to display your Warehouse Order.

Result You have posted the goods issue, and the additional Delivery Note is printed correctly.

4.7 Checking the Status of Deliveries in the SAP ERP System Use The status of the delivery is sent from the SAP EWM to the SAP ERP system.

Prerequisites The previous steps have been performed successfully.

Procedure

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Outbound Process with Pick HUs (GI02) (Y37): BPD

1. Access the transaction using one of the following navigation options: SAP ECC Menu

Logistics → Logistics Execution → Outbound Process → Goods Issue for Outbound Delivery → Outbound Delivery → Display

Transaction Code

VL03N

2. On the Display Outbound Delivery screen, create the following entries: Field

User Action and Values

Comment

Outbound Delivery



Enter the number you noted in Creating Outbound Deliveries in the SAP ERP System (Without Reference to Orders)

3. Choose Enter. The system changes to screen. 4. On the Delivery w/o Ref. Display: Overview screen, choose the Goods Movement Data tab page, and check if the Total Goods Movement Status (TotalGdsMvtStat) has the status Completed (C).

Result The Total Goods Movement Status of the Outbound Delivery in SAP ERP is updated from SAP EWM with the status Complete (C).

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