Workflow Configuration for MDG - Material

Workflow Configuration for Master Data Governance for Material Applies To: SAP ECC 6.0 EHP 5 & onwards.

Summary:

 This document document helps the SAP Technical consultants consultants to understand the the ‘Master Data Governance for Material: Workflow Configuration’. It explains how to configure workflow for ‘Master Data Governance for Material’. Any suggestions and improvements towards this document will be always welcome.

Author: Ketan D. Badnore

Company: Larsen & Toubro Infotech Ltd., Created on: 5 May 2012

Author Bio:

Workflow Configuration for Master Data Governance for Material

Workflow Configuration for Master Data Governance for Material

Ketan D Badnore, a SAP Technical Consultant, is an employee of Larsen &Toubro InfoTech Ltd. He is associated with Larsen & Toubro InfoTech Ltd, since March 2011 and has experience of 14 months..

Table of Contents 1. Overview on Master Data Governance Workflows 2. Workkflows for Master Data Governance 3. Configuring Master Data Governance

Realization Phase • Create a Supplier • Edit a Supplier • Block/Unblock a Supplier • Mark Supplier for Deletion • Process Multiple Supplier 4. Related Contents 5. Copyright

1. Overview on Master Data Governance Workflows Managing & Maintaining Master Data has become a major challenge for all customers today. Lack of transparency in roles & responsibilities for creating & approving changes in master data, manual work towards changes in master data have to be communicated to specialist. Along with this, Business need is to have single source of truth & high quality data.

Workflow Configuration for Master Data Governance for Material

SAP Master Data Governance (MDG) which delivers out of the box governance is the solution to the above challenges. SAP MDG is an extension of SAP Business suite which is for governing domain specific data like Material, supplier, customer, also ensures high quality & correct master data. This article gives you a detailed view of Workflow Configuration needed to achieve Governance over Supplier Master Data.

MDG is tightly integrated with the SAP Business Suite and thus uses the existing Process logic of SAP. SAP Delivers Standard Workflows which can be again integrated with MDG, thus avoiding any manual requests, follow ups and it builds a sense of Responsibility and Accountability across various business users within the system. One can either you a Standard workflow or customize this to business Requirements or build his own workflow to achieve Governance of Data.

2. Workflows for Master Data Governance The workflow used to implement Master Data Governance for Material is WS60800086.

1. Workflow will be executed after triggering the “Created” event from the Business Object “BUS2250”. So activate the event linkage. Go to Basic Data and switch to Start Event tab. And activate the event .

Workflow Configuration for Master Data Governance for Material

2. Assign Agents to the step “Approve Change Request” . This step is to approve or reject the Change request which is getting generated and will be processed by the Master Data Specialist having authority to approve or reject the change request.

Workflow Configuration for Master Data Governance for Material

3. Activate the workflow after the changes .

3. Configuring Master Data Governance To Proceed with the configurations, it is considered that workflow is created properly and proper agents are assigned to it who are going to take any action on the steps. The following are the configuration needed: 1.

1. Activate the Linkage type.

Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications -> General Settings ->Process Modeling -> Workflow -> Activate Linkage Type

Workflow Configuration for Master Data Governance for Material

Transaction: SWETYPV. Ensure that one object type BUS2250 has the following settings: Event: Created Receiver Type: (Blank) Type Linkage Active: Yes The type linkage indicatoe must not be active for all other receiver types of object type BUS2250 and event Created. This receiver type is defined via the receiver is defined via receiver type function module USMD_WF_REVEIVER_TYPE.

2. Configure Workflow Task.

Workflow Configuration for Master Data Governance for Material

Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications -> General Settings ->Process Modeling -> Workflow -> Configure Workflow Tasks Transaction: USMD_OOCU a. Go to application components CA-MDG-AF and choose Assign Agents. b. All activities (denoted by TS*) that are not set as Background Task need to be set to General Task. To do so, select tha activity, choose Attributes, and change to General task. For MDG Material, this must be done for Dialog Processing (TS60807954) task.

Workflow Configuration for Master Data Governance for Material

3. Configure Workflow Task. Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications -> General Settings ->Process Modeling -> Workflow -> Other MDG Workflows -> Define Workflow Step Numbers

Workflow Configuration for Master Data Governance for Material

Workflow Configuration for Master Data Governance for Material

4. Configure Rule-Based Workflow. MDG for Material uses advanced workflow capabilities by combibing the SAP Business Workflow with tha SAP Business Rule Framework Plus tool. Path: Spro -> Cross Application components -> Process and Tools for Enterprise Applications -> General Settings ->Process Modeling -> Workflow -> Other MDG Workflows -> Configure Rule-Based Workflow Enter the change request type's one after the another and choose the Start button.

If the change request is not visible then, Export the content from client 000 and import it into your hub client. a. Call transaction BRF+ in the client 000. b. To switch to Expert mode from the Workbench menu choose User Mode. c. Search for the object USMD_SSW_CATA_MAT01 using the Workbench menu by choosing OpenObject. Use the following values to search: • Object Type CA: Catalog • Name: USMD_CATA_MAT*

d. From the search result select USMD_SSW_CATA_MAT01 e. To export the content from client 000, right -click on the application in the repository (not the

Workflow Configuration for Master Data Governance for Material

catalog entry) to open teh context menu and choose -> Tools-->XML Export. Choose Include Referenced Objects (do not check Include Surrounding Application). Generate the XMl file and download it. You can ignore the warnings on missong values not in the value list. The file size of each XML file should be approximately 101 kb. The system may require you to assign the import to a transport. f. To Import the content into your MDG main client run the BRF+ transaction, from the Tools menu choose XML Import, Select your XML File, and choose Upload file. g. Repeat these steps for all relevant change request types including: • • • • •

MAT01 - Create Material MAT02 - Edit Material MAT06 - Mark Material for Deletion MAT0A - Process multiple Material MAT0B - Import Material

Define the steps in the Decision Table: DT_SINGLE_VAL_MAT01

Workflow Configuration for Master Data Governance for Material

Define the steps in the Decision Table: DT_USER_AGT_GRP_MAT01

Define the steps in the Decision Table: DT_NON_USER_AGT_GRP_MAT01

Workflow Configuration for Master Data Governance for Material

Follow the above procedures for all the change requests: • • • •

MAT02 - Edit Material MAT06 - Mark Material for Deletion MAT0A - Process multiple Material MAT0B - Import Material

Notes: • It is necessary to activate your new entries for each of the three decision tables.

The quickest way to allow users to participate in any workflow steps for testing purpose is to copy to default entries in the DT_USER_AGT_MAT01/02/06/0A/0B tables and change the entries as follows: • User Type: AG (Role) • User Value: SAP_MDGM (The MDGM role of PFCG/SU01) • If the system cannot find a processor for your change requsts check the background steps of the change requests workflow log to see if a work item with the description Set Status x for Change Request y is in process or in error. If this is the case regenerate the authorization profile of SAP_ALL or include USMD* authorization objects into the authorization for the user WF_BATCH.

Complete the configuration for Data repliaction and test the application.

5. Related Contents:

Workflow Configuration for Master Data Governance for Material

http://wiki.sdn.sap.com/wiki/display/SAPMDM/SAP+Master+Data+Governance http://help.sap.com/erp2005_ehp_06/helpdata/  EN/5b/362c74ba324597ace35c6422370afe/content.htm http://help.sap.com/erp2005_ehp_06/helpdata/  EN/22/15d77f8acd44f1abfe7aa63c6200e1/content.htm

6. Copyrights:

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