Word 2007 Tutorial

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B eg eg i n t h e W o r d T u t o r i a l » Ge t t i n g St St a r t e d

Graphics

Microsoft Office Button The Ribbon (Formerly the Toolbars) Quick Access Toolbar

Symbols and Special Characters Equations Illustrations, Pictures, and SmartArt Watermarks

W o r k i n g W i t h D oc oc u m e n t s P r o o f i n g a D o cu cu m e n t Creating a New Document Open an Existing Document Saving a Document Save As or Renaming Documents Working on Multiple Documents Document Views Close a Document

Spelling and Grammar Thesaurus Customize AutoCorrect Create a New Default Dictionary Check Word Count

P a g e Fo Fo r m a t t i n g Cu s t o m i z e t h e W o r d En v i r o n m e n t Modify Page Margins and Orientation Apply a Page Border and Color Insert Common Header and Footer Information Create a Page Break Insert a Cover Page Insert a Blank Page

Popular Display Proofing Save Advanced Customize

Ed i t i n g a D o c u m e n t Typing and inserting Text Selecting Text Inserting Additional Text Rearranging Blocks of Text Deleting Blocks of Text Search and Replace Text Undo Changes

Macros Recording a Macro Running a Macro

T a b l e o f Co Co n t e n t s Mark TOC Entries Create a Table of Contents Update Table of Contents Delete Table of Contents

F o r m a t t i n g T ex ex t Styles Changing Font and Size Font Styles and Effects Change Text Color Highlight Text Copy Formatting Clear Formatting

Cr e a t i n g W e b P a g e s Entering Text Hyperlinks Saving Web Pages

Lists

Fo r m a t t i n g P a r a g r a p h s Change Paragraph Alignment Indent Paragraphs Add Borders and Shading Apply Styles Create Links Change Spacing Between Pargraphs and Lines

Bulleted and Numbered Lists Nested Lists Formatting Lists

R e f e r e n c e s a n d Ci t a t i o n s

Styles

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Style Citations Placeholders Manage Sources Bibliography

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Created By www.ebooktutorials.blogspot.in Insert Footnote Apply a style Create New Styles New Style New Quick Style Style Inspector

T r a ck c k Ch a n g e s

A d d i n g T a b l es es

Begin Track Changes Document Views Accept or Reject Changes Comments

Create a Table Enter data in a Table Modify the Table Structure and Format a Table

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G e t t i n g St St a r t e d

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Sc r e e n L a y o u t

Menus

When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three features contain many of the functions that were in the menu of  previous versions of Word. The functions of these three features will be more fully explored below. T h e M i cr cr o s o f t O f f i c e B u t t o n

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The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close. T h e Ri Ri b b o n

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.

Each of the tabs contains the following following tools: tools: H o m e : Clipboard, Fonts, Paragraph, Styles, and Editing. I n s e r t : Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols P a g e La La y o u t : Themes, Page Setup, Page Background, Paragraph, Arrange R e f e r e n c e s : Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of  Authorities M a i l i n g s : Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish R ev ev i e w : Proofing, Comments, Tracking, Changes, Compare, Protect V i e w : Document Views, Show/Hide, Zoom, Window, Macros

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Created By www.ebooktutorials.blogspot.in Q u i c k A c c e s s To To o l b a r

The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.

You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.

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W o r k i n g W i t h D oc oc u m e n t s

Cu s t o m i z e t h e En En v i r o n m e n t »

Cr e a t e a N e w D o c u m e n t There are several ways to create new documents, open existing documents, and save documents in Word:

Click the M i c r o so and Click N e w or s o f t O f f ic ic e B u t t o n Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard

You will notice that when you click click on the Microsoft Microsoft Office Button Button and Click N e w , you have many choices about the types of documents you can create. If you wish to start from a blank document, click B l a n k . If you wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.

O p e n i n g a n Ex Ex i s t i n g D o c u m e n t

Click the M i c r o so and Click O p e n , or s o f t O f f ic ic e B u t t o n Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or s o f t O f f ic i c e B u t t o n and click the name of the If you have recently used the document you can click the M i c r o so document in the R ec ec e n t D o c u m e n t s section of the window Insert picture of recent docs

Sa v i n g a D o cu cu m e n t

s o f t O f f ic ic e B u t t o n a v e A s (remember, if you’re sending the document to Click the M i c r o so and Click S a v e or S av i c e B u t t o n , click S a v e A s , and Click W o r d someone who does not have Office 2007, you will need to click the O f f ic 9 7 - 2 0 0 3 D oc o c um u m e n t), or Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or Click the File icon on the Quick Access Toolbar

R e n a m i n g D o cu cu m e n t s

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Created By www.ebooktutorials.blogspot.in To rename a Word document while using the program:

Click the O f f ic and find the file you want to rename. ic e B u t t o n Right-click the document name with the mouse and select R e n a m e from the shortcut menu. Type the new name for the file and press the ENTER key.

W o r k i n g o n M u l t i p l e Do Do c u m e n t s Several documents documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the V i e w T a b of the Ribbon when you click on Switch Windows. The current current document has a checkmark beside beside the file name. Select another open document to view it.

D o cu cu m e n t V i ew ew s There are many ways to view a document in Word. P r i n t L a y o u t : This is a view of of the document as it would appear when printed. It includes all tables, text, text, graphics, and images. F u l l S cr cr e e n R e a d i n g : This is a full view length length view of a document. document. Good for viewin viewing g two pages pages at a time. W e b L a y o u t : This is a view of the document as it would appear in a web browser. O u t l i n e : This is an outline form of the document in the form of bullets. D r a f t : This view does not display pictures pictures or layouts, layouts, just text.

To view a document in different forms, click the document views shortcuts at the bottom of the screen or: Click the V i e w T a b on the Ribbon Click on the appropriate document view.

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Created By www.ebooktutorials.blogspot.in Cl o s e a D o c u m e n t To close a document: Click the O f f ic ic e B u t t o n Click Close

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Word 2007 offers a wide range of customiza customizable ble options that allow you to make Word work the best for you. To access these customizable options: Click the O f f i c e B u t t o n Click W o r d O p ptt i o n s

Popular These features allow you to personalize your work environment with language, color schemes, user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of  applying design and formatting changes without actually applying it.

Display This feature allows you to modify how the document content is displayed on the screen and when printed. You can opt to show or hide certain page elements.

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Proofing This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.

Save This feature allows you personalize personalize how your your document is saved. You can specify how often you want want auto save to run and where you you want the documents documents saved. saved.

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Advanced This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

Customize Customize Customize allows allows you to add features features to the Quick Access Access Toolbar. Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.

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Typing and inserting Text To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document: Mo v e Act i o n Beginning of the line

Key st r o k e HOME EN D CTRL+ TRL+ HOME CTRL+ END

End of the line Top of the document End of the document

Se l e ct ct i n g T e x t To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SH I FT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion portion of the text: Se l e c t i o n Whole word Whol Whole e par parag agra raph ph Several words or lines Entire document

Te c h n i q u e double-click within the word trip triple le-c -cli lick ck with within in the the par parag agra raph ph drag the mouse over the words, words, or hold down SH I F T while using the arrow keys choose Ed i t i n g | Se l ec e c t | Se l ec e c t A l l from the Ribbon, or press CTRL+ TRL+ A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard. I n s e r t i n g A d d i t i o n a l Te Te x t Text can be inserted in a document at any point using any of the following methods: where you want to add the text and begin typing typing T y p e T e x t : Put your cursor where Co p y a n d P a s t e T e x t : Highlight Highlight the text you you wish to copy and right click and click Copy , put your cursor where you want the text in the document and right click and click P a s t e . Cu t a n d P a s t e T e x t : Highlight the text you you wish to copy and right click and click Cu t , put your cursor where you want the text in the document and right click and click P a s t e . Highlight the text you you wish to move, move, click on it and drag it to the place where where you want want the text in the D r a g T e x t : Highlight document.

You will notice that you can also use the Clipboard group on the Ribbon.

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Re a r r a n g i n g B l o c k s o f T e x t To rearrange text within a document, you can utilize the Cl i p b o a r d Gr o u p on the H o m e T ab Ribbon. a b of the Ribbon. Insert picture of clipboard group labeled shown above M o v e t e x t : Cut and Paste or Drag as shown Co p y T e x t : Copy and Paste as above or use the Clipboard group on the Ribbon Clipboard d group to Paste, P a s t e T e x t : Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboar Paste Special, or Paste as Hyperlink

Deleting Blocks of Text Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of  the methods outlined above and press the DELETE key. Se a r c h a n d R e p l a c e T e x t To find a particular word or phrase in a document: Click F i n d on the E d i t i n g G r o u p on the Ribbon To find and replace a word or phrase in the document, click R e p l a c e on the E d i t i n g G r o u p of the Ribbon.

U n d o Ch a n g e s To undo changes:

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Created By www.ebooktutorials.blogspot.in B u t t o n on the Quick Access Toolbar Click the U n d o Bu

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O f f i c e 2 0 0 7 T u t o r i a l s · Word · Excel · PowerPoint · Access FGCU does not provide personal support for Office 2007 programs to outside parties. © FGCU 2007. This is an official FGCU web page. Florida Gulf Coast University is an equal opportunity/affirmative opportunity/affirmative action institution. Contact the Webmaster | FGCU Directory

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Styles A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors colors and more. You will notice that on the Home Tab of the Ribbon, Ribbon, that you have have several areas areas that will control the style of your document: document: Font, Paragraph, and Styles.

Ch a n g e F o n t T y p e f a c e a n d Si z e T o ch c h a n g e t h e f o n t t y p e f a c e: e: Click the a r r o w next to the font name and choose a font.

Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

T o c h an a n g e t h e f o n t s i ze ze : Click the a r r o w next to the font size and choose the appropriate size, or Click the i n c r e a s e or d e c r e a s e font size buttons.

F o n t S t y l e s a n d Ef f e c t s Font styles are predefined formatting formatting options that are used to emphasize text. They include: include: Bold, Italic, and Underline. To add these to text:

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Created By www.ebooktutorials.blogspot.in Select the text and click the F o n t S t y l e s included on the Font Group of the Ribbon, or Select Select the text and right click to display display the font tools

Ch a n g e T e x t Co l o r To change the text color: Select the text and click the C o l o r s button included on the Font Group of the Ribbon, or Highlight the text and right click and choose the colors tool. Select the color by clicking the down arrow next to the font color button.

H i g h l ig i g h t T ex ex t Highlighting text allows you to use emphasize text as you you would if you had a marker. To highlight text: Select the text Click the H i g h l i g h t B u t t o n on the Font Group of the Ribbon, or Select the text and right click and select the highlight tool To change the color of the highlighter click on down arrow next to the highlight button.

Co p y Fo Fo r m a t t i n g If you have already already formatted text the way you want it and would like another portion portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following: Select the text with the formatting you want to copy. Copy the format of the text selected by clicking the F o r m a t P a i n t e r button on the Clipboard Group of the Home Tab Apply the copied format by selecting the text and clicking on it.

Cl e a r Fo Fo r m a t t i n g To clear text formatting: Select the text you wish to clear the formatting Click the S t y l e s dialogue box on the Styles Group on the Home Tab Click Cl e a r A l l

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Fo r m a t t i n g P a r a g r a p h s

St y l e s »

Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the P a g e L La a y o u t Tab of the Ribbon or the P a r a g r a p h Group on the Home Tab of the Ribbon.

Ch a n g e P a r a g r a p h A l i g n m e n t The paragraph alignment allows you to set how you want text to appear. To change the alignment: Click the H o m e Ta Ta b Choose the appropriate button for alignment on the Paragraph Group. A l i g n L e f t : the text is aligned aligned with with your left margin margin margins C e n t e r : The text is centered within your margins A l i g n R i g h t : Aligns Aligns text with the the right margin margin J u s t i f y : Aligns Aligns text to both the left and right right margins. margins.

I n d e n t P a r a gr gr a p h s Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting: Fi r s t L i n e : Controls the left boundary for the first line of a paragraph H a n g i n g : Controls the left boundary boundary of every line in a paragraph except the first one for every line in a paragraph L e f t : Controls the left boundary for R i g h t : Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following: Click the I n d e n t buttons to control the indent. Click the I n d e n t button repeated times to increase the size of the indent.

Click the dialog box of the P a r a g r a p h Group ci n g Tab Click the I n d e n t s a n d S p a ci Select your indents

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A d d B o r d e r s a n d Sh a d i n g You can add borders and shading to paragraphs and entire pages. To create a border border around a paragraph or paragraphs: Select the area of text where you want the border or shading. Click the B o r d e r s Button on the Paragraph Group on the Home Tab Choose the B o r d e r a n d S h a d i n g Choose the appropriate options

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Apply Styles Styles are a present collection of formatting that you can apply to text. To utilize Q u i ck c k St y l e s : Select the text you wish to format. G r o u p on the Home Tab. Click the dialog box next next to the S t y l e s Gr Click the style you wish to apply.

Cr e a t e L i n k s Creating links in a word word document allows you to put in a URL that that readers can click on to visit a web page. To insert a link: Click the H y p e r l i n k B u t t o n on the Links Group of the Insert Tab. Type in the text in the “Text to Display” box and the web address in the “Address” box.

Ch a n g e Sp a c i n g B e t w e e n P ar ar a g r a p h s a n d L i n e s You can change the space between lines and paragraphs by doing the following: Select the paragraph or paragraphs you wish to change. On the Home Tab, Click the P a r a g r a p h Dialog Box Click the I n d e n t s a n d S p a ci ci n g Tab In the S p a c i n g section, adjust your spacing accordingly

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St y l e s »

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Styles

A d d i n g T a b l es es »

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents. Apply Styles There are many styles that are already in Word ready ready for you to use. To view the available styles click click the dialog box on the Styles Styles Group in in the Home Tab. To apply apply a style: S t y l e s dialog Select the text Click the S t y l e s Dialog Box Click the S t y l e you choose

Cr e a t i n g N e w St y l e s You can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles. N e w St y l e s To create a new style: Click the S t y l e s Dialog Box Click the N e w S t y l e Button

Complete the N e w S t y l e dialog box. At the bottom of that dialog box, you can choose choose to add this to the Q u i c k S t y l e L i s t or to make it available available only in this document.

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N e w Qu i c k S t y l e To create a style easily: Insert your cursor anywhere in the chosen style Click the S t y l e s dialog box

Click S a v e S e l e c t i o n as New Quick Style

St y l e I n s p e ct ct o r To determine the style of a particular section of a document: Insert cursor anywhere in the text that you want to explain the style

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Created By www.ebooktutorials.blogspot.in Click the S t y l e s D r o p D o w n Menu c t o r Button Click the S t y l e I n s p e ct

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Styles

A d d i n g T a b l es es »

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Tables are used to display data in a table format. Cr e a t e a T a b l e To create a table: Place the cursor on the page where you want the new table Click the I n s e err t Tab of the Ribbon Click the T a b l e s Button Button on the Tables Group. Group. You can create a table one of four ways: Highlight the number of row and columns T a b l e and enter the number of rows and columns Click I n s e r t Ta a b l e , create your table by clicking and entering the rows and columns Click the D r a w T ab Click Q u i c k T a b l e s and choose a table

En t e r D a t a i n a T a b le le Place the cursor in the cell where where you wish to enter the information. Begin typing. M o d i f y t h e T a b l e St St r u c t u r e a n d Fo r m a t a T ab ab l e To m o d i f y the structure structure of a table: table: Click the table and notice that you have two new tabs on the Ribbon: D e s pertain to the the sii g n a n d L a y o u t . These pertain table design and layout.

On the Design Tab, you can choose: T a b l e St St y l e O p t i o n s Table Styles D r a w B o r d er er s

To f o r m a t a table, click the table and then click the L a y o u t Tab on the Ribbon. Ribbon. This Layout Layout tab tab allows you

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Created By www.ebooktutorials.blogspot.in to: V i e w Gr i d l i n e s a n d P r o p e r t i e s (from the Table Group) I nse err t R o w s a n d Co C o l u m n s (from the Rows & Columns Group) D e l et e t e t h e Ta Ta b l e , R ow o w s a n d / o r C ol o l u m n s (from the Rows & Columns Group) M e r g e o r S p l i t Ce Ce l l s (from the Merge Group) I n c r e a se s e a n d D e c r e a se se c e lll l s i ze z e (Cell Size Group) A l i g n t e x t w i t h i n t h e ce c e l l s a n d c h a n g e t e x t d i r e ct c t i o n s (Alignment Group)

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Graphics

P r o o f r e a d i n g a D o cu cu m e n t »

Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Sy m b o l s a n d Sp e c i a l Ch Ch a r a c t e r s Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters: Place your cursor in the document where you want the symbol err t Tab on the Ribbon Click the I n s e Click the S y m b o l button on the Symbols Group Choose the appropriate symbol.

Equations Word 2007 also allows you to insert mathematical equations. equations. To access the mathematical equations tool: tool: Place your cursor in the document where you want the symbol Click the I n s e err t Tab on the Ribbon Click the E q u a t i o n Button on the Symbols Group Choose the appropriate equation and structure or click Insert New Equation

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To edit the equation click the equation and the D e s i g n Tab will be available in the Ribbon

I l l u s t r a t i o n s , Pi Pi c t u r e s , a n d Sm a r t A r t Word 2007 allows you to insert illustrations and pictures into a document. document. To insert i l l u s t r a t i o n s: s: Place your cursor in the document where you want the illustration/picture Click the I n s e err t Tab on the Ribbon Click the Cl i p A r t Button The dialog box will open on the screen and you can search for clip art. Choose the illustration you wish to include

To insert a p i c t u r e :

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Created By www.ebooktutorials.blogspot.in Place your cursor in the document where you want the illustration/picture Click the I n s e err t Tab on the Ribbon Click the P i c t u r e Button Browse to the picture you wish to include Click the P i c t u r e Click I n s e r t

you can utilize utilize to organize information within your document. It includes Sm a r t A r t is a collection of graphics you timelines, processes, or workflow. To insert SmartArt Place your cursor in the document where you want the illustration/picture err t Tab on the Ribbon Click the I n s e Click the S m a r t A r t button Click the S m a r t A r t you wish to include in your document Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

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R e si si z e G r a p h i c s All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Watermarks A watermark is a translucent translucent image that appears behind the primary text in a document. document. To insert a watermark: Click the P a g e L a y out Tab in the Ribbon Click the W a t e r m a r k Button in the Page Background Group Click the W a t e r m a r k you want for the document or click Cu s t o m W a t e r m a r k and create your own watermark To remove a watermark, follow the steps above, but click R e m o v e W a t e r m a r k

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« A d di d i n g T a bl bl e s

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Graphics

P r o o f r e a d i n g a D o cu cu m e n t »

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P r o o f r e a d i n g a Do Do c u m e n t

P a g e Fo Fo r m a t t i n g »

There are many features to help you proofread your document. These include: include: Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count. Sp e l l in i n g a n d Gr a m m a r To check the spelling and grammar of a document Place the cursor at the beginning of the document or the beginning of the section that you want to check Click the R e v i e w Tab on the Ribbon Click S p e l l in i n g & Gr a m m a r on the Proofing Group.

Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.

If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

Thesaurus

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Created By www.ebooktutorials.blogspot.in The Thesaurus Thesaurus allows you to view synonyms. synonyms. To use the thesaurus: Click the R e v i e w Tab of the Ribbon Ribbon Click the T h e s a u r u s Button on the Proofing Group. The thesaurus tool will appear on the right side of the screen and you can view word options.

You can also access the thesaurus by right-clicking any word and choosing S y n o n y m s on the menu.

Cu s t o m i z e A u t o Co Co r r e c t You can set up the AutoCorrect tool in Word to retain certain text the way it is. To customize AutoCorrect: Click Click Click Click

the M i c r o s o f t O f f i c e button the W o r d O p t i o n s Button the P r o o f i n g tab A u t o C o r r e c t O p t i o n s button

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On the A u t o C o r r e c t T a b , you can specify words you want to replace as you type

Cr e a t e a N e w D e f a u l t D i c t i o n a r y Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word. You can customize customize the dictionary to recognize these words. Click Click Click Click Click

the M i c r o s o f t O f f i c e button the W o r d O p t i o n s Button the P r o o f i n g tab ell l i n g tab the W h e n Co r r e c t i n g S p e Cu s t o m D i c t i o n a r i e s

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Click Ed i t W o r d L is t Type in any words that you may use that are not recognized by the current dictionary.

Ch e c k W o r d Co u n t To check the word count in Word 2007 look at the bottom left corner of the screen. It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.

« Gr a p h i cs

Pr o o f r e a d i n g a Do c u m e n t

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Pa g e Fo r m a t t i n g »

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Navigate FGCU Navigate FGCU Web... Web...

« Pr o o f r e a d i n g a Do c u m e n t

P ag e Fo r m a t t i n g

Macros »

Modify Page Margins and Orientat ions The page margins can be modified through the following steps: Click the P a g e L a y o u t Tab on the Ribbon On the P a g e S e t u p Group, Click M a r g i n s Click a D e f au l t M a r g i n , or Click Cu s t o m M a r g i n s and complete the dialog box.

I To change the Orientation, Size of the Page, or Columns: Click the P a g e L a y o u t Tab on the Ribbon On the Page Setup Group, Click the O r i e n t a t i o n , Size , or C o l u m n s drop down menus Click the appropriate choice

A p p l y a P a g e B o r d e r a n d Co l o r To apply a page border or color: Click the P a g e L a y o u t Tab on the Ribbon On the Page Background Group, click the P a g e C o l o r s or P ag e B o r d e r s drop down menus

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I n s er e r t Co m m o n H e a de d e r a n d F o ot ot e r I n f o r m a t i o n To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then: err t Tab on the Ribbon Click the I n s e err o r F o o t e r Click H e a d e Choose a style

I a d e r / F o o t e r D e s ig i g n Tab will display on the Ribbon The H e ad Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Cr e a t e a P a g e B r e a k To insert a page break: Click the P a g e L a y o u t Tab on the Ribbon ak s D r o p D o w n M e n u On the P a g e S e t u p Group, click the B r e ak Click P a g e B r e a k

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I n s e r t a Co Co v e r P ag ag e To insert a cover page: err t Tab on the Ribbon Click the I n s e Click the Co v e r P a g e Button on the Pages Group Choose a style for the cover page

I I n s e r t a B l an a n k Pa g e To insert a blank page:

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P ag e Fo r m a t t i n g

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Macros »

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Macros

T a b l e o f Co Co n t e n t s »

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be completed in one step. Re c o r d i n g a M a c r o To record a Macro: Click the V i e w Tab on the Ribbon Click M a c r o s co r d M a c r o Click R e co

Enter a name (without spaces) Click whether you want it assigned to a b u t t o n (on the Quick Access Toolbar) or the k e y b o a r d (a sequence of  keys) To assign the macro a b u t t o n on the Quick Access Toolbar: Click B u t t o n Under the Cu s t o m i z e Q u i c k A c c e s s T o o l b a r , select the document for which you want the Macro available

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Under Choose Commands: Click the M a c r o that you are recording Click A d d Click OK to begin Recording the Macro Perform the actions you want recorded in the Macro Click on M a c r o s Click on St o p R ec o r d i n g M a cr o s

To assign a macro button to a k e y b o a r d s h o r t c u t: Click K e y b o a r d In the P r e ss N e w S h o r t c u t K e y box, type the key sequence that you want and click A s s i g n

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Click Close to begin recording the Macro Perform the actions you want recorded in the Macro Click on M a c r o s ec o r d i n g M a cr cr o s Click on S t o p R ec

Ru n n i n g a M a c r o Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut. To run a Macro from the Quick Access Toolbar, simply click the M a c r o I c o n

To run a Macro from the Keyboard shortcut, simply p r e s s t h e k e y s that you have programmed to run the Macro.

« P a g e Fo Fo r m a t t i n g

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Macros

T a b l e o f Co Co n t e n t s »

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T a b l e o f Co n t e n t s

Cr e a t i n g W e b P a g e s »

The easiest way to create a T a b l e o f Co n t e n t s is to utilize the H e a d i n g S t y l e s that you want to include in the Table of Contents. For example: Heading 1, Heading 2, etc. based on the content of your document. When you add or delete headings from your document, Word updates your T a b l e o f Co n t e n t s . Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document. The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1. M a r k T a b l e o f Co n t e n t s En t r i e s You can mark the Table of Contents entries in one of two ways: by using built-in heading styles or by marking individual text entries. T o Us e Bu i l t - I n H e ad i n g St y l e s Select the text that you wish to be the heading Click the H o m e Tab In the Styles Group, click H e a d in g 1 (or the appropriate heading)

If you don’t see the style you want, click the arrow to expand the Q u i c k S t y l e s G a l l e r y If the style you want does not appear click S av e S e le c t i o n as New Quick Style

T o Ma r k I n d i v i d u a l En t r i e s: Select the text you wish to make a heading Click the R e f e r e n c e s Tab Click A d d T e x t in the Table of Contents Group Click the L e v e l that you want to label your selection

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Cr e a t e a T a b l e o f C o n t e n t s To create the table of contents: Put your cursor in the document where you want the Table of Contents Click the R e f e r e n c e s Tab Click the T a b l e o f Co n t e n t s button

U p d a t e T a b l e o f Co n t e n t s If you have added or removed headings or other table of contents entries you can update by: Apply headings or mark individual entries as directed above Click the R e f e r e n c e s Tab in the Ribbon Click U p d a t e T a b l e

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D e l e t e T a b l e o f Co n t e n t s To delete a table of contents: Click the R e f e r e n c e s Tab on the Ribbon Click T a b l e o f Co n t e n t s Click R em o v e T ab l e o f Co n t e n t s

« M acr o s

T a b l e o f Co n t e n t s

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Cr e a t i n g W e b P a g e s »

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Cr e a t i n g W e b P a g e s

L i st st s »

Simple web pages can be created created in Word using using the Save as Feature. In a web document, you can insert pictures and hyperlinks. hyperlinks. To view the document as you would a web page: Click the V i e w Tab on the Ribbon Click the W e b L a y o u t Button in the Document Views Group

En t e r i n g T e x t To enter text text into the document, document, simply simply begin typing. typing. If you want to adjust the layout of the page and text, you should use tables to format the page properly. Hyperlinks Hyperlinks, or links, allow the reader to click on text and go to another web site. To create a hyperlink: hyperlink: Select the text that will be the link Click the I n s e err t Tab of the Ribbon Click the H y p e r l i n k Button on the Links Group Type in the web address, address, or URL, of the link Click OK

Sa v i n g W e b P a g e s To save a web page: Click the O f f i c e Button Move the cursor over S a v e A s Fo r m a t s Click O t h e r Fo

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Under Save as Type, click W e b P a g e Type in the name of the document (without spaces)

« T ab l e o f Co n t e n t s

Cr e a t i n g W e b P a g e s

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L i st s »

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Lists

R e f e r e n c e s a n d Ci t a t i o n s »

Lists allow you to format and organize text with numbers, bullets, or in an outline. B u l le l e t e d a n d N u m b e r e d L i st st s Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list. To a d d a list to existing existing text: Select the text you wish to make a list From the Paragraph Group on the Home Tab, Click the B u l l et e t e d o r N u m b e r e d L i st s t s button

To c r e a t e a new list: Place your cursor where you want the list in the document Click the B u l l et e t e d o r N u m b e r e d L i s t s button Begin typing

Nested Lists A nested list is list with several levels of indented text. To create a nested list: Create your list following the directions above Click the I n c r ea ea s se e o r D ec e c r ea ea s se e I n d e n t button

Fo r m a t t i n g L is is t s The bullet image and numbering format can be changed by using the B u l le l e t s o r N u m b e r i n g dialog box. Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change change a single single bullet bullet Right click Click the a r r o w next to the bulleted or numbered list and choose a bullet or numbering style.

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« Cr e a t i n g W e b P a g es

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Lists

Re f e r e n c e s a n d Ci t a t i o n s »

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Re f e r e n c e s a n d Ci t a t i o n s

T r a c k Ch a n g e s »

Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources. The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references. Style To choose a publishing style: Click the R e f e r e n c e s Tab on the Ribbon Click the drop down box next to S t y l e in the Citations & Bibliography Group Choose the appropriate style.

Citations To insert a citation in the text portion of your document: Click the R e f e r e n c e s Tab on the Ribbon Click the I n s e r t Ci t a t i o n Button on the Citations & Bibliography Group If this is a new source, click N e w So u r c e If you have already created this source, it will in the drop down list and you can click on it

If you are creating a N e w So u r c e , choose the t y p e o f s o u r c e (book, article, etc.) Complete the Cr e a t e S o u r c e F o r m If you need additional fields, be sure to click the Sh o w A l l B i b li o g r a p h y Fi e l d s check box Click OK

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Placeholders Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on the source. To insert insert a Placeholder: Placeholder: Click I n s e r t Ci Ci t a t i o n l a c eh eh o l d e r Click A d d N e w P la

Manage Sources Once you have completed a document you may need to add or delete sources, modify existing sources, or complete the information for the placeholders. To Manage Sources: Click the R e f e r e n c e s Tab on the Ribbon Click the M a n a g e S o u r c e s Button on the Citations & Bibliography Group From this menu you can A d d , D e l e t e , a n d Ed E d i t S o u r c e s (note, you can preview the source in the bottom pane of  the window

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Bibliography To add a Bibliography to the document: Place the cursor in the document where you want the bibliography Click the R e f e r e n c e s Tab on the Ribbon Click the B i b l i o g r a p h y Button on the Citations & Bibliography Group Choose I n s er t B u il t - i n B ib l i og r a p h y / W o r k s Ci t e d or I n s e r t Bi b l i o g r a p h y

I n s er t Fo o t n o t e Some types of academic writing utilize footnotes. To insert a footnote: Click the R e f e r e n c e s Tab on the Ribbon Click I n s er t Fo o t n o t e (or Insert Endnote depending on your needs)

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« Li st s

Re f e r e n c e s a n d Ci t a t i o n s

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T r a c k Ch a n g e s »

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T r a c k Ch Ch a n g e s

W o r d 2 0 0 7 T u t o r ia ia l M e n u »

Track Changes Changes is a great feature feature of Word that allows you to see what changes changes have been made to a document. document. The tools tools for track changes changes are found on the Reviewing Reviewing tab of the Ribbon. Ribbon.

B e g i n T r a c k Ch a n g e s To keep track of the changes you’ll be making to a document, you must click on T r a c k Ch Ch a n g e s icon. To start Tracking Changes: Click R e v i e w Tab on the Ribbon Click T r a c k C h a n g e s Make the changes to your document and you will see any changes you have made.

D o cu cu m e n t V i ew ew s There are four ways to view a document after you have tracked changes: Fi n a l Sh Sh o w i n g M a r k u p : This shows the document document with the changes displayed displayed F i n a l : This shows the changed document, without the changes displayed O r i g i n a l S h o w i n g M a r k u p : The original document with the changes displayed O r i g i n a l : The original document without any changes.

To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the Ribbon.

The Sh o w M a r k u p feature allows you to view different items (comments, formatting, etc.) and choose to view different authors’ comments.

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A c ce ce p t o r R e j e c t Ch a n g e s When you view the changes in a document you can either choose choose to accept or reject the changes. This allows you to review the document by each change to accept or reject each change.

Comments The New Comments Comments icon also lets you add comments comments to the document. document. To add a new comment, comment, put your cursor cursor where you would would like to add the comment comment and click click on New Comment.

« R e f e r e n ce ce s a n d Ci t a t i o n s

T r a c k Ch Ch a n g e s

W o r d 2 0 0 7 T u t o r ia ia l M e n u »

O f f i c e 2 0 0 7 T u t o r i a l s · Word · Excel · PowerPoint · Access FGCU does not provide personal support for Office 2007 programs to outside parties. © FGCU 2007. This is an official FGCU web page. Florida Gulf Coast University is an equal opportunity/affirmative opportunity/affirmative action institution. Contact the Webmaster | FGCU Directory

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