Various Situational Writing Formats

Formal Letter (Propo sa l) Sender’s Name Sender’s Position Sender’s Address LEAVE A LINE Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong) LEAVE A LINE Recipient’s Name Recipient’s Position Recipient’s Address LEAVE A LINE Dear Sir/Mr Lee, LEAVE A LINE Title of Letter LEAVE A LINE Para 1

Purpose of letter/Decision made LEAVE A LINE

Para 2

Options considered – strengths and weakness of Reasons that option X is superior compared to options Y,Z, A, B C, D LEAVE A LINE

Para 3

Plans for implementation LEAVE A LINE

Para 4

Request for support/ Thank your reader for his time and attention to the matter LEAVE A LINE

Yours sincerely, Signature Full Name

Informa l Letter Sender’s Address LEAVE A LINE Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong) LEAVE A LINE Dear Uncle Lee/ Simon, LEAVE A LINE Para 1

Enquire about the health and happiness of your uncle/ aunt/ cousin/friend/ Thank him/her for his/her letter/ offer of help LEAVE A LINE

Para 2

Purpose of letter/Decision made LEAVE A LINE

Para 3

Options considered – strengths and weakness of Reasons that option X is superior compared to options Y,Z, A, B C, D LEAVE A LINE

Para 4

Plans for implementation LEAVE A LINE

Para 5

Request for support/Thank your uncle/aunt/cousin/friend for their thoughts of you and their kind offer. LEAVE A LINE

With love, Name (in legible handwriting)

Report (Propo sa l) To

: Recipient’s Name/ Recipient’s Position LEAVE A LINE

From :

Sender’s Name/ Sender’s Position LEAVE A LINE

Title of Report/Proposal LEAVE A LINE Para 1

Purpose of report/proposal/decision made LEAVE A LINE

Sub-Heading Para 2

Options considered/ Options considered – strengths and weakness of / Reasons that option X is superior compared to options Y,Z, A, B C, D /surveys conducted/survey findings LEAVE A LINE

Sub-Heading Para 3

Plans for implementation LEAVE A LINE

Sub-Heading Para 4

Request for resource allocation/help/approval for plans/ Thank your reader for his time and attention to the matter LEAVE A LINE

Signature Full Name Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)

Ne ws Report /Brochure LEAVE A LINE Title of News Report/Brochure LEAVE A LINE Sub-heading 1 Para 1

Keep it short (3-7 lines) LEAVE A LINE

Sub-heading 2 Para 2

Keep it short (3-7 lines) LEAVE A LINE

Sub-heading 3 Para 3

Keep it short (3-7 lines) LEAVE A LINE

Sub-heading 4 Para 4

Keep it short (3-7 lines) LEAVE A LINE

Sub-heading 5 Para 5

Contact details Agency name, tel, hotline

Speech

Para 1

Good afternoon, Mr Richard Lim, our Guest of Honour, Mr Peter Tan, Principal, Mrs Judy Yeow and Mrs Aw Meng Yin, Vice-Principals, teachers, parents and fellow students, (topic of speech) LEAVE A LINE

Para 2

Elaborate on topic LEAVE A LINE

Para 3

Elaborate on topic LEAVE A LINE

Para 4

Summary statement on Topic of speech (Question for audience to mull over, famous quote for audience to consider, important statistic for audience to keep close to their hearts)

Signature of speech writer Full Name of speech writer Date

Eyew itne ss Repor t To

: Recipient’s Name/ Recipient’s Position

LEAVE A LINE From :

Sender’s Name/Sender’s Position

LEAVE A LINE Title of Eyewitness Report LEAVE A LINE Para 1

Summary of the incident (who, what, where, when, why, how)

LEAVE A LINE Para 2

Elaborate on the incident (who, what, where, when, why, how)

LEAVE A LINE Para 3

Elaborate on the incident (who, what, where, when, why, how)

LEAVE A LINE Para 4

Elaborate on the incident (who, what, where, when, why, how)

LEAVE A LINE Signature Full Name Date (e.g. 20 January 2009 – correct; 20/01/09 – wrong)  just write what you saw, heard, smelled, touched  do NOT include your personal judgment on the incident/persons involved - e.g. I think the thug is an evil man who should be sentenced to life imprisonment or stoned to death.