User Manual Import-SSL

Procurement of Imported Materials – Business Process Procedure Procurement of Imported Materials Purpose This process Procurement of Imported Materials shows you how to handle the Countervailing duty (CVD) on imports, which is levied in place of excise duty. Unlike other forms of customs duties, such as basic customs duty or special customs duty, you can credit CVD paid on imports to your CENVAT account. Prerequisites The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks. • Material Master record (Refer User Manual – Procurement of Stock Materials (Domestic) • Vendor Master record Ensure that GR based IV is not selected in Purchasing Data. (Refer User Manual – Procurement of Stock Materials (Domestic) • CIN Master Data (Refer User Manual – Procurement of Stock Materials (Domestic)

Creating Contract Use Contracts and proposals safeguard both the freelancer AND the client. A proposal spells out the details of what is to be done, deadlines, fees, covered expenses, payment dates, etc. Landing a contract is the goal of a proposal - the contract is the legal agreement. Writers and editors will often sign contracts that include all the details; proposals aren't used as often in the publishing world as they are in other industries. Remember - signed contracts are legally binding documents. By detailing all information, there is no argument later about who said what when. But be sure you understand what you are signing. If you aren't sure, get legal advice. Prerequisites In the case of Import, The Quantity contract will be created. Procedure 1.

Access the transaction choosing one of the following navigation options: Logistics  Materials Management  Purchasing  SAP R/3 menu Outline Agreement  ContractVendor/Supplying Plant Known Transaction code ME31k

Enter Vendor Code • • • •

Enter Agreement Type i.e ZQTY Agreement Date Enter Purchase Organization i.e. 9999 Purchase Group

Enter Validity End Date

Enter Payment Terms

Define under & over delivery tol.

Define Tax Code i.e Z1

Net Price

Material Code

Target Quantity

Result Contract is created.

Example Document no. 4800000005 created

Creating Purchase Order Use A purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to goods receipt and invoice verification processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. Prerequisites

Before starting the process, please ensure the following information: • Commissioner of Customs, CHA, Surveyor etc are created as domestic vendor,. • In master record of main imported vendor GR-based invoice verification tick should not be there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with schema group Import. • These are basic master data changes with respect to this process only.

For all purchase order a release procedure is applied. Procedure 2.

3.

Access the transaction choosing one of the following navigation options: Logistics  Materials Management  Purchasing  SAP R/3 menu Purchase Order  CreateVendor/Supplying Plant Known Transaction code ME21N

On the Create Purchase Order screen, make the following entries:

Click on Document Overview On Select the document type

Click on the Selection Variant

Click theContracts to create the PO as per reference and then click the adopt button

Enter Purchase Organization & Purchase Group & Plant

Enter Net Price

Click the condition button to maintain conditions

Change the vendor if it is different Enter Invoice & enter the tax code

Reference of Contract Number which is send by the vendor will be shown in the PO--Communication----Your Reference Column.

2.4 Message Output 2.4.1 Use A Purchase Order needs to be printed for transmitting to vendor.

2.4.2 Procedure 1. Access the transaction choosing one of the following navigation options: SAP R/3 menu

Logistics  Materials Management  Purchasing  Purchase Order  Messages  Print/Transmit

Transaction code

ME9F

2. On the Message Output screen, make the following entries

3. Choose

to Execute.

4. On screen Message Output select the appropriate Document number and perform the following:

Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.

CAPTURING BILL OF ENTRY Use In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting. Procedure 1. Access the transaction choosing one of the following navigation options: SAP R/3 menu

Logistics  Materials Management  Logistics invoice Verification  Document Entry  Enter Invoice

Transaction code

MIRO

2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go inside the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:

Enter Invoice Date Enter Tax Code Choose Planned Delivery Costs

Enter Invoice Party

Enter PO No.

Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.

Field name

Description

R/ O / C

User action and values

Transaction

Invoice

R

Select Invoice from drop down list

Header Data

Header data of Invoice

R

Defaulted by system

Basic tab

Basic information tab

R

Select basic information tab to give initial information

Invoice Date

Invoice Date

R

Enter the Vendor invoice date

Reference

Invoice reference

O

Enter the vendor invoice reference For Example USERMANUAL

Posting date

Posting Date

R

Enter the posting date of document

System will give current date as default

Amount

Invoice Amount

R

Enter invoice gross amount including taxes and duties 39.80

Amount mentioned is only an example

Currency

R

Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD

Check box calculate tax

O

Check this tick box, system will calculate tax amount

Tax code

R

Select the tax code from drop down list V0

Bus.place/se ctn

Business place or section code

R

Enter section code if Tax deduction for source is active for this vendor

Text

Text

O

Enter text if required for reference

Payment tab

Payment tab

R

Select payment details tab

BaselineDt

Base line date for payment

R

Enter the base line date for payment

Pmnt terms

Payment terms

O

Payment terms of document, if entered will be

Calculate tax

Comment

Leave blank for this process

Will be defaulted if payment terms entered in PO

defaulted from purchase order Due on

Payment due on

O

Will be calculated by system

Discount

Cash discount

O

Enter if cash discount is offered by vendor

Purchase order / Schedule Agreement

R

Select Purchase order / Schedule Agreement in the reference document category from drop down list

Purchase order number

R

Enter the first purchase order number generated above

Vendor Code

R

Enter the vendor code

PO Reference

Grayed out

Defaulted for user

Details Tab Invoice Party

4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.

Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.

7. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.

8.

Choose Save / Post, for posting the document.

Result Logistics Invoice verification document is posted.

Example Document no. 5105600168 created

Above MIRO Step will be followed for the capturing the Invoice of other parties for e.g CHA Charges, Inspection Agency etc.

Goods Receipt for Imported Purchase Order Use Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stocks are updated.

Procedure 1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics  Materials Management  Inventory Management  Goods Movement  Goods Receipt  For Purchase Order  PO Number Known Transaction code

MIGO

2. On the Goods Receipt Purchase Order screen, make the following entries: Field name

Description

R/ O / C

User action and values

Goods Receipt

Goods Receipt

R

Select from drop down list for action

Inbound Delivery

Purchase Order

R

Enter the Purchase Order No. Generated above 4540000010

101

Movement Type Plant

Kandla

5001 Enter

Comment

Enter Qty of Material according to Draft Survey Enter QTY of Material according to Bill of Lading

Note: Material will be received at the Kandla Port

Stock Transfer Order from Port to Plant: Procedure Access the transaction choosing one of the following navigation options: Logistics  Materials Management  Purchasing  SAP R/3 menu Purchase Order  CreateVendor/Supplying Plant Known Transaction code ME21N

Enter Document Type ZSTM

Enter Supplying Plant

Enter Quantity Enter Conditions e.g. Railway Freight, Insurance etc and change the vendor if it is different

Enter Receiving Plant & Storage Location

Goods Issue from Port to Plant with Reference to STO: Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics  Materials Management  Inventory Management  Goods Movement  Goods Receipt  For Purchase Order  PO Number Known Transaction code

MIGO

Enter Stock Transfer

Enter STO No

MT is 351

GOODS RECEIVE AT PLANT Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics  Materials Management  Inventory Management  Goods Movement  Goods Receipt  For Purchase Order  PO Number Known Transaction code

MIGO Goods Receipt Document type & enter STO no.

No Excise Capture during MIGO & MT is 101

Enter RR No.

Actual qty received at plant

Capturing of Excise in Plant Transaction code: J1IH For Raw Sugar Imported:

Click on Additional excise

Enter Bill of Entry No. • • • •

Enter Document Year Company Code i.e 1000 Enter Plant Excise Group

Click on this to enter details

Material Number

Enter Quantity

Click on save to post the excise

Enter excise duties

For PP Bags:

Click on Additional excise

Enter Bill of No. • • • •

Enter Document Year Company Code i.e 1000 Enter Plant Excise Group

Click on this to enter details

Material Number

Enter Quantity

Click on save to post the excise

Enter excise duties