Types of Meetings

Types of Meetings * problem-solving * decision-making * planning * feedforward (status reporting and new information presentations) * feedback (reacting and evaluating ) * combination meetings

 The type of meeting, its timing, and its level of formality are determined by its purpose in the overall public involvement effort. An effective strategy tailors meetings to the target audience, the corridor or region, or the types of  stakeholder groups -- and, in some instances such as public hearings, to the legal requirements.

1. Status Meetings, generally leader-led, which are about reporting by one-way communication 2. Work Meeting, which produces a product or intangible result such as a decision 3. Staff meeting, typically a meeting between a manager and those that report to the manager 4. Team meeting, a meeting among colleagues working on various aspects of a team project 5. Ad-hoc meeting, a meeting called for a special purpose 6. Management meeting, a meeting among managers 7. Board meeting, a meeting of the Board of directors of an organization 8. One-on-one meeting, between two individuals 9. Off-site meeting, also called "offsite retreat" and known as an Awayday meeting in the UK  10. Kickoff meeting, the first meeting with the project team and the client of the project to discuss the role of each team member 11. Pre-Bid Meeting, a meeting of various competitors and or contractors to visually inspect a jobsite for a future project. The meeting is normally hosted by the future customer or engineer who wrote the project specification to ensure all

bidders are aware of the details and services expected of them. Attendance at the Pre-Bid Meeting may be mandatory. Failure to attend usually results in a rejected bid

MEETING

DEFINATION A meeting is a gathering of two or more persons in order to discuss a matter or to share ideas and experiences.

TYPES OF MEETING Statutory meetings

FORMAL

Annual General Meetings Extraordinary Ganeral Meetings Board of Directors Meetings Meetings of Managers Meetings of Managers with Subordinates Departmental Meetings Committee Meetings Working Party/ Project Task Meetings

INFORMAL

*Formal meetings 1. Formal meetings are restricted by formal rules as stated in the Standing Orders. 2. There must be an official quorum,i.e. the minimum number of  people who should be present in order to validate the meeting 3. A notice must be given to members in advance. 4. Full written records of the meeting should be kept.

*Informal meetings

1. There are no formal rules. 2. Informal meetings do not necessarily have strict agendas (especially in discussion sessions or brain storming) 3. Informal notes may be taken but may not necessarily be kept.