TSCM50 Exercise 1

TSCM50

Lesson: Purchase Order Entry – Basics

Exercise 1: Purchase Order Entry – Basics Exercise Objectives After completing this exercise, you will be able to: • Create and process purchase orders for stock material • Display and print the purchase order print form

Business Example The process for procurement of stock material at your company includes creating a purchase order, posting the goods receipt, and processing the vendor invoice. As an employee in the purchasing department, familiarize yourself with purchase order processing for stock material.

Task: Creating and Outputting a Purchase Order The warehouse stock of standard taillights T-M500A## must be replenished. Order 100 of these taillights from the vendor Motolux GmbH Gr.##. 1.

Maintain personal settings Before you create the purchase order, maintain your personal default values in the purchase order transaction. Define the following default values for the organizational data and save these settings: Purchasing Organization:

IDES Deutschland (1000)

Purchasing Group:

SCM500 - ## (T##)

Company Code

IDES AG (1000)

Since you do not require the online help at the moment, close the help area. 2.

Create a purchase order Order 100 pieces of the material T-M500A## (standard taillight-##) for immediate delivery from the vendor T-K500A## (Motolux GmbH Gr.##). The material is required for plant 1000 (Hamburg plant) and is to be stored in storage location 0001. Accept the default purchase order price suggested by the system. Purchase order number: ______________________

3.

Display the purchase order Continued on next page

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Unit 1: The Procurement Process: Basics

TSCM50

Display your purchase order again and check that you have entered the data correctly. Use the document overview and choose the selection variant My purchase orders. 4.

Output messages Display your purchase order in the print preview. When you are sure you have selected the correct purchase order and that the data is correct, print the purchasing document. The system automatically selects the output device you set in Message Determination (for example, printer or fax).

5.

Maintain a list of favorites Since you work with purchase orders frequently, it is a good idea to include these transactions in a list of favorites. Include transaction ME21N in your favorites.

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© 2011 SAP AG. All rights reserved.

2010

TSCM50

Lesson: Purchase Order Entry – Basics

Solution 1: Purchase Order Entry – Basics Task: Creating and Outputting a Purchase Order The warehouse stock of standard taillights T-M500A## must be replenished. Order 100 of these taillights from the vendor Motolux GmbH Gr.##. 1.

Maintain personal settings Before you create the purchase order, maintain your personal default values in the purchase order transaction. Define the following default values for the organizational data and save these settings: Purchasing Organization:

IDES Deutschland (1000)

Purchasing Group:

SCM500 - ## (T##)

Company Code

IDES AG (1000)

Since you do not require the online help at the moment, close the help area.

2.

a)

Choose Logistics → Materials Management → Purchasing → Purchase Order → Create → Vendor/Supplying Plant Known (ME21N).

b)

Choose

c)

Choose the Default values tab, and then PO header. Enter the default values.

d)

Choose (Save) to save your personal default values. These default values are used in the purchase order until you change them again.

e)

To close the help area, choose

f)

Do not exit the purchase order transaction ME21N after this step.

Personal settings.

Close.

Create a purchase order Order 100 pieces of the material T-M500A## (standard taillight-##) for immediate delivery from the vendor T-K500A## (Motolux GmbH Gr.##). The material is required for plant 1000 (Hamburg plant) and is to be stored in storage location 0001. Accept the default purchase order price suggested by the system.

Continued on next page

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© 2011 SAP AG. All rights reserved.

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Unit 1: The Procurement Process: Basics

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Purchase order number: ______________________ a)

Enter the following data: Field name

Field value

Vendor

T-K500A##

Item Overview

3.

Material

T-M500A##

Quantity

100

Delivery Date



Plant

1000

Storage Location

0001

(Save) and make a note of the PO number.

b)

Choose

c)

Do not exit the purchase order transaction ME21N after this step.

Display the purchase order Display your purchase order again and check that you have entered the data correctly. Use the document overview and choose the selection variant My purchase orders.

4.

a)

If the document overview is not displayed, choose Document overview on.

b)

Choose

c)

To display the purchase order, double-click on the document number for your purchase order in the document overview.

(Selection variant) and then My purchase orders.

Output messages

Continued on next page

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© 2011 SAP AG. All rights reserved.

2010

TSCM50

Lesson: Purchase Order Entry – Basics

Display your purchase order in the print preview. When you are sure you have selected the correct purchase order and that the data is correct, print the purchasing document. The system automatically selects the output device you set in Message Determination (for example, printer or fax).

5.

a)

Choose Logistics → Materials Management → Purchasing → Purchase Order → Messages → Print/Transmit (ME9F).

b)

Adopt the selection criteria proposed by the system and choose (Execute).

c)

In the overview, select your document and choose Display message.

d)

Choose

e)

Then select your document again and choose Print/transmit.

(Back) to display the list of messages to be issued again.

Maintain a list of favorites Since you work with purchase orders frequently, it is a good idea to include these transactions in a list of favorites. Include transaction ME21N in your favorites. a)

The following are ways of including transactions in the favorites: • • • •

Drag and drop: Drag the required transaction from the menu to your list of favorites. Right mouse button: Right-click the required transaction and choose Add to Favorites. Pushbutton in the toolbar: When you choose (Add to Favorites), the selected entry is copied. Transaction code: Select Favorites in the standard toolbar, right-click and choose Insert transaction, and enter the transaction code ME21N. Hint: Note that the format of the list of favorites varies depending on the procedure you use.

b)

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If you would like a different description for the entries in your list of favorites, you can change the text of the entry. Select the relevant favorites and choose Favorites → Change.

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