Training Manual (Bevrage)
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Shipping User Guide @ PepsiCo International
SD User role Guide Version No. 1.1 / Dated 16.12.2009
Shipping user guide
Document Control
Document Statistics Type of Information
Document Data
Title Document Revision # Last Date Document was Updated Total Number of Pages Document Filename Document Owner Document Author(s) Document Change Reviewers
SD user Guide Document 1.0 16.12.2009 241 SD Users Guide _ Document Ver 1.1 COE team members Jeetesh and Ravindran Nambiar Anand / Venkata Reddy / Samudra / Kunal Bose
Revision History Version No
Revision Date
1.0
30.01.2008
Date Approved
Nature of Change SD user Guide document
Date Released
16.12.200 9
Document Approvers S/N
Versio n No.
Approved By
Name
1
1.0
SAP Head
Manoj Kumbhat
2
1.0
Process Owner Supply chain
Ashok Kumar / Shalini
3
1.0
Process Owner Sales
Subhasis / Vineet Jain
4
1.0
Process Owner Finance
Sanjay Kumar / Ranbir Mitra
Email
Process Documents Master List S/ N
Referen ce No.
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Document Name
Effective Date
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How to use this book?
This book is intended to be a process guide for COPC (Central Order processing cell), Sales Accounting Team, Finance, Shipping, Supply chain , Planning , Production team and all the functions who are directly or indirectly involved in Warehouse Processs. While the primary process is around sales, freight other processes around inventory management are also included. The processes are mainly applicable to indirect warehouses where transactions are done on SAP. Interface with SAP for direct warehouse is covered as a variant/ sub-process. Section A: Introduction – consists of SAP Logon – this gives details of how to logon to SAP. It also includes a quick reference to some commonly used SAP icons. Key warehouses process transactions codes and references. This section also has an overview of the standard sales processes. This includes Business Process Description: containing flow chart of Sales Process start with the Order, Delivery and Billing, etc. Section B: - Gives the details of the standard Sales process in SAP from Sales order to Collection. Section C: - This section explains how to handle the variants in the Sales process there are 5 sales process variants, interface with ASDOS for direct warehouses and 2 processes around return and cancellation. Section D: - This section explains processes around inventory management in the warehouses. This includes receipt, despatches and physical verification of Inventory process. Section E: - Appendix – this section contains explanation to some important interface developed for Direct warehouse upload file. Section F: - List of Standard FAQ’s – this section explains the commonly asked Questions and solutions. It also includes a question paper to help you self assess yourself on SAP knowledge.
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CONTENTS Sections
A
B
SN
Description
Page Number
1
SAP Log on
6
2
Commonly used SAP icons
7
3
Transaction and Authorizations
9
4
Reports and Authorizations
10
5
Sales Order Type used and Abbreviations
11
6
Sales Pricing and commonly used Terms
12
7
Process Chart – Distributor Sales Processing – Process chart Order to collection
13
8
Process Chart – Distributor Sales Processing – Order Capturing Process flow ( COPC )
14
9
Process Chart – Distributor Sales Processing – Delivery and Billing Process flow
15
10
Process Chart – Distributor Sales Processing – Collection Process flow
16
1
Recording of Sales Order in SAP
17
2
Release the Distributor sales Order
23
3
Create Distributor sales Delivery
25
4
Picking
31
5
Create Shipment Document & Auto PGI
36
6
Create Shipment Cost Document
49
7
Create Billing Document
50
7
Print the Billing Document
55
8
Create the Excise Document
57
9
Print Excise Invoice
61
10
Gate Out Entry at the Plant Security Gate
64
11
Print ERV -1 Document
67
12
Collection process
70
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CONTENTS
Sections
C
D
SN
Page Number
1
Free sampling and Home consumption sale
83
2
Direct warehouse interface process
85
3
FOBO sales
111
4
Export Sales
112
5
Promo sales
144
6
Product return with and without reference to Billing
147
7
Invoice Cancellation
148
1
Physical Inventory Process
167
2
Scrapping the stocks
173
3
Stock Transfer Order out bound Delivery
177
4
Goods Receipts
214
5
Empty Receipt and Transfer Out
219
Appendix
236
Frequently Asked Questions
238
E F
Description
1
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Section A
1. SAP Logon Double click the icon on your desk top
“Your password must never be given out. They are your entry into SAP.”
Click here to logon
“All transactions are recorded in your name. Therefore, be careful not allow anybody to misuse your id.”
Ensure Client number is 410 “Memorize your password and NEVER reveal it to anybody. ”
8 7 Type password
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2. Commonly used SAP icons
Section A
Icon
“Learn to use Keystrokes instead of icons, it is faster”
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Keystroke
Functionality
Ctrl + S F11
Save
F8
Execute
Enter
Enter
F3
Go Back
Shift + F3
Exit
Esc F12
Cancel
Ctrl + F
Find
Ctrl + G
Find Next
None
Create New Session
Differs in different screens
Documentation/ Information
Ctrl + Page Up
Go to First page
Page Up
Go to Previous page
Page Dn
Go to Next page
Ctrl + Page Dn
Go to Last page
Ctrl + Shift + F5
Sort in ascending order
Ctrl + Shift + F4
Sort in descending order
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2. Commonly used SAP Icons
Section A
Icon
“If you place your mouse arrow over the icon – the keystroke for that icon is displayed”
“Keystrokes for icons vary in different screens – learn the ones relevant for you”
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Keystroke
Functionality
Differs in different screens
Select All
Differs in different screens
Deselect All
Differs in different screens
Create Item
Differs in different screens
Delete Item
Differs in different screens
Overview data
Differs in different screens
Header Data
Ctrl + F11
Display
Differs in different screens
Change
Differs in different screens
Display & Change
Differs in different screens
Release blocked documents
F7
Show Document flow
Ctrl + F4
Check Item Availability
None
Display Availability of material
None
Check Schedule lines in sales order
Differs in different screens
Change Layout of table
Differs in different screens
Choose a Layout for table
Differs in different screens
Saves Layout of the table selected
Differs in different screens
Displays sum of column selected
Differs in different screens
Set Filter in the table which is viewed
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3. Transactions and authorizations
Section A
Transaction codes
Description of the transaction
Comment
Transaction used by – Role Name
VA01 / VA02
Create , change and Order Type ZOR1 display sales Order
COPC ( Central Order processing cell ) / AE’s ( Accounts Executive )
VA01 / VA02
Create , change , display sales Order
ZRE1, ZRE2 , ZEXG
Shipping Executive and Shipping coordinator and Security in charge
ZF49
DD in Transit ( Demand Draft )
NA
YVA05
Display Pending Order
NA
VKM3
Order Release
NA
COPC ( Central Order processing cell ) / AE’s ( Accounts Executive ) and Sales accounts coordinators Shipping Executive , shipping coordinators , Sales accounts coordinators , sales account executives, sales accounting manager and Unit Manager Sales Accounting Manager ( SAM ) / UFM ( Unit Finance Manager )
VL01N /VL02N
Create , change , display Delivery
NA
VT01N / VT02N
Create Shipment document
Shipping Executive and Shipping Coordinator
VI01/ VI02
Create Shipment Cost document
Shipping Executive and Shipping Coordinator
VF01 / VF02
Create / Print Invoice
NA
Shipping Executive and Shipping Coordinator
J1IIN
Excise Determination
NA
Shipping Executive and Shipping Coordinator
J1IP
Printing Excise Invoice
NA
Shipping Executive and Shipping Coordinator
YERR
Print the ERV -1 document
NA
Shipping Executive and Shipping Coordinator
YERF
Print the ERV-2 document
NA
Shipping Executive and Shipping Coordinator
FF68
Generate Pay-inslips
NA
AE’s / SAC (Accounts Executive / Sales account Co-ordinator.
YF68
Post the Pay-in-slips NA
AE’s / SAC (Accounts Executive / Sales account Co-ordinator.
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Shipping Executive and Shipping Coordinator
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4. Reports and authorizations
Section A
Transaction codes
Description of the reports
Reports used by – Role Name
YVA05
Open sales Order
COPC ( Central Order processing cell ) / AE’s ( Accounts Executive )
VL06O
List of Outbound delivery ( Open delivery for Picking and PGI )
Shipping Executive and Shipping coordinator and Security in charge
VF04
Open deliveries where PGI is done but Invoice is not generated
VFX3
Invoice Created but there is some error in accounting
YSALESFILE
Sales register
COPC ( Central Order processing cell ) / AE’s ( Accounts Executive ) and Sales accounts coordinators Shipping Executive , shipping coordinators , Sales accounts coordinators , sales account executives, sales accounting manager and Unit Manager Sales Accounting Manager ( SAM ) / UFM ( Unit Finance Manager )
YTSALES
Sales register for Tropicana
Shipping Executive and Shipping Coordinator
YOST
Order to service time
Shipping Executive and Shipping Coordinator
YERV
Open ERV report ( Empty receipt voucher )
Shipping Executive and Shipping Coordinator
YCAR
Shipping Executive and Shipping Coordinator
YCGR
A/R and Glass limit , Outstanding balances and Open order value status Customer Glass balance ledger
YDGL
Delivery Group listing
Shipping Executive and Shipping Coordinator
YTTT
Truck Turn around Time
Shipping Executive and Shipping Coordinator
YTTR
Truck Tracking Report
Shipping Executive and Shipping Coordinator
YERG
Empty Receipt Register
AE’s / SAC (Accounts Executive / Sales account Co-ordinator.
YCET
Customer wise , Flavour wise empty glass outstanding report
AE’s / SAC (Accounts Executive / Sales account Co-ordinator.
YPS01
Plant /Warehouse wise stock report
Shipping Executive and Shipping Coordinator
YTFP
Transporters Freight payment report
Shipping Executive and Shipping Coordinator
MMBE
Single Material wise plant stocks
Shipping Executive and Shipping Coordinator
YODFR
Order Fill rate report
Shipping Executive and Shipping Coordinator
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5. List of Sales Order Type used and Abbreviations
Section A
Order Type
Sales Org
Distribution Channel
Division
ZOR1
1000
PIH Sales Org
10
00
ZOR1
3000
ASDC Sales Org
10
00
ZOR1
4000
ADBL Sales Org
10
00
ZOR1
6000
TBC Sales Org
10
00
ZOR1
7000
AFJP Sales Org
10
00
“Try to remember T Codes instead of the menu path – it will speed up your operation time”
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Order Types
Description
Z0R1
Customer Indent
ZRE1
Empties Ret ONE WAY
ZRE2
Empties Ret TWO WAY
ZFOC
FOC ORDER
ZEXP
Export Indent
ZRET
Product Return
ZSMP
Free Sample &Home Cons
ZDWO
Direct Warehouse Order
ZREI
Product return Inter company
ZRED
Direct warehouse sales return
ZEXG
Empties Transfer Out
ZFD
Tropicana Delivery FOC
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Section A
6. Sales pricing and commonly used terms
Pricing condition
Meaning (Condition of Claim Exp in SAP )
Pricing condition
Meaning (Condition of Claim Exp in SAP )
ZMRP
MRP
ZTPO
MRP Price Off -3rd P
JMOD
Basic Excise Duty
ZB01
Purchase Price
JECS
Education Cess
ZTSF
TROP-Secd. Freight
JA1X
Secondary Higher Education cess
ZTPF
TROP- Prim. Freight
ZTRD
Trade Margin
R100
100% discount
ZDST
Distributor Margin
ZRBT
Bottle rental
ZDM1
Distributor Margin – 1 ( freight )
ZBRT
Bottle rental Tax
ZDM2
Distributor Margin -2 ( Octroi )
ZBRS
Bottle rental Surcharge
ZDM3
Distributor Margin – 3 ( Extra Margin )
JIN1 , JIN2, JIN5 and JIN6
Tax conditions
ZDSC
Discount
ZD00
Freight condition
ZPUR
Purchase Price
ZFRT
Freight Per case conditions
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7. Process Chart – Distributor Sales process
Section A
Process Chart from Order to Collections
Standard Process
Payment received Payment received Distributor /CE Distributor /CE calls up with calls up with Sales Order Sales Order
Sales Order Sales Order Processing Processing
Empties Empties dispatche dispatche d d
Shipping and Shipping and Delivery –only Delivery –only cleared orders cleared orders Loading Slip Loading Slip and Physical and Physical stock stock loading loading
Credit Check
Availability
Empties Empties Receipt at Receipt at Plant Plant
Check the Check the Order Status Order Status
Goods Goods Received Received by by distributor distributor
Billing. Billing. Invoicing Invoicing ( Post PGI ) ( Post PGI )
Picking and Picking and PGI as per PGI as per signed load signed load slip slip
Claims received Claims received
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Section A Standard Process
8. Process Chart – Distributor Sales process Sales Order capturing Process flow
Receive sales order from Distributor or CE via Fax or Telephone
Order and DD (Demand Draft) is then punched in to SAP system
Manual Process (Distributor / CE)
VA01 / ZF49
POP message comes on Distributor Glass and credit available If the stock is not available in the system prompts next schedule date of the stocks
Online Availability, Credit and Glass checks is done in the system
List of pending orders list is generated and status of the order is checked Blocked Order gets reviewed by Finance Team, collection as well as release of order is done by finance team as per authority matrix
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Page
VA01 / VA02
YVA05
VKM3, ZF49, FF68, ZCLM, F-32, YF68 and ZRE1 or ZRE2
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Section A Standard Process
9. Process Chart – Sales order Processing Delivery and Billing capturing Process flow List of pending orders list is generated and status of the order is checked
Shipping Team Executes Cleared orders Delivery and check the Shipping condition and forwarding Agent (Transporters 4 digit code)
Loading slip – Manual Process
Picking place with the signed loading slip
VL02N
Create Shipment document
VT01N / VT02N
VI01/VI02
VF01
Generate Billing (Invoicing)
Last Revised: 05/02/12 23:46
VL01N
Auto generated Loading slip is issued and physical loading of stocks is carried out under shipping executive supervision
Create Shipping Cost document
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YVA05
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Section A Standard Process
10. Process Chart – Sales order Processing Collection Process flow Cheques collected for the day is entered in To SAP system and Pay-in-slip is generated
CITI Bank collection Agent collects the money at Warehouses / CFA’s or directly form the distributor location.
Next day morning we get upload file from the CITI BANK through mail.
CITI bank text file gets uploaded in the system through upload program
FF68
Manual process
Manual Process
ZF49
Section B
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1. Recording of Sales Order in SAP
Standard
1.1.
Create Sales Order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01
“After entering you user name and password you will come to the next screen as shown”
1
SN
Field
Description
Values/ Action
1
VA01
Type transaction code in the command editor field
Type VA01 transaction code ( T’code )
Press Enter OR click on the
you will get the next screen
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1. Recording of sales Order in SAP
Standard
1.1
Create sales Order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZOR1 order Type for sales
“After entering the VA01 Transaction code you will come to the next screen as shown”
1 2 3
4
SN
Field
Description
Values/ Action
1
Order Type
Type ZOR1 – Customer Indent
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Press Enter OR click on the
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 10 for Indirect distributor Type “ 00 ”
you will get the next screen
Section B
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1. Recording of Sales Orders in SAP
Standard
1.1
Create Distributor Sales Order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01
“After the order type and sales organization and all other relevant information are entered press ENTER you will get the new screen shown below:-
4 1
3
5
5
SN
Field
1
Sold-to party
2 3
Description
The Customer Code from whom we have received the claim. Ship-to party The Customer Code from whom we have received the claim. Purchase order no. Field to capture reference number
Press Enter OR click on the 4
Pop up message
5
Yes / No
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Values/ Action Type the 10 digit code of the customer The Sold-to party code is defaulted Enter the Distributor CE territory code , this text will be used for open order report
or Press Enter you will get the next POP up screen The Popup message will give the information regarding the A/R and Glass balance available with the distributor as on date. Click yes for updating the other Data , and if you don’t want him to despatch click on “ NO”
Click Yes to proceed for next transactions.
Share POP up message details with CE or Sales accounting manager
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Section B
1. Recording of Sales Orders in SAP 1.1 Create
Standard
Distributor Sales Order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01
“After the order type and sales organization and all other relevant information is entered press ENTER You will get the new screen shown below:-
1 0
9
6
7
8
SN
Field
Description
Values/ Action
6
Material
Type in the 4 digit SKU.
7
Order Qty
8
Plant code
9
Volume
10
Net Value
The SKU code for which the discount or any other expenses are incurred. Enter the Order Qty as per Fax or over phone Check the plant code , this information directly flows form the customer master or you can also modify The total Qty order received form the distributor Check the Order amount
Press
Enter the Sales Order Qty Type – 4 Digit Plant code
Total Order Qty Order amount (Price to distributor )
icon the order will get saved and system will generate the Order number
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Section B
1. Recording of Sales Orders in SAP
Standard
1.1
Create Distributor Sales Order
Sales and Distribution Transactions Create Sales Order SAP Menu Path ROLE
COPC VA01
SAP Transaction Code
1 1 9
SN
Field
Description
Values/ Action
11
Information
Alert message indicates that selected vehicle type is H1 and 9000 KG capacity where as selected order weight is 185 kg
This information needs to be shared with PAC / PAM (Product availability coordinator or Product availability manager) and CE to check the short fall of the QTY; this will result in to under utilization of Truck and has direct impact on fright.
After discussion with PAM and PAC , COPC will save the Order Information message will not stop the Order for delivery, but error message will stop the order for delivery creation and click on
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to save the Order.
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Section B
1. Recording of Sales Orders in SAP
Standard
1.2
Check the Open sales Order
SAP Menu Path
Sales and Distribution Credit Management Sales and Distribution Documents VKM3 - Sales Document
ROLE
Sales accounting Manger – SAM YVA05
SAP Transaction Code
Check the Order status through YVA05 in pending order status The order will get blocked due to the following reasons. Sr no 1
Reason of Order blocks message Dynamic credit check exceeded
Description
Action
Which means distributor has exceeded the credit limit – amount
2
Oldest open item overdue
Distributor has not paid the amount on time or violation of credit days norms
3
Non Availability of stocks
Non availability of stocks will also result to block order.
4
Glass limit exhausted
Glass limit is exceeded by distributor
5
Non clearance of open A/R item Next internal review date
Distributor A/R items are not cleared
Record the Open DD / Cheques in transit and credit dist account or release the order as per authority matrix Record the Open DD / Cheques in transit and credit dist account or release the order as per authority matrix. Check the physical stock availability in the warehouse or plant or check the physical stocks vs SAP stocks Check the open ERV report and closed the ERV entries Check the open A/R balance and perform the clearing Update the trimester limit before the next internal review date.
6
If the trimester limits are not updated on time
Shipping can despatch only cleared orders, the system will not allow creating the blocked orders. Shipping to check SAP stocks Vs physical stocks before they execute the cleared orders deliveries Credit parties block is also get highlighted in the YCAR report, this report is used by SAM before he releases the block orders. Information message will not stop the Order for delivery, but error message will stop the order for delivery creation and click on
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to save the Order.
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Section B
2. Release the Distributor sales Order
Standard
2.1
Release Distributor Sales Order
SAP Menu Path
Sales and Distribution Credit Management Sales and Distribution Documents VKM3 - Sales Document
ROLE
Sales accounting Manger – SAM VKM3
SAP Transaction Code
1
Sr no 1
Reason of Order blocks message VKM3
Description
Action
Type VKM3 transaction code to release the blocked orders
Record the Open DD / Cheques in transit and credit dist account or release the order as per authority matrix
Next screen will appear as shown blow
2
Sr no 2
Reason of Order blocks message Sales Document
Press Execute
Description
Action
Enter the block order number in sales document
Enter block order number
button or press F8 to process to the next screen
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Section B
2. Release the Distributor sales Order
Standard
2.1
Release Distributor Sales Order
SAP Menu Path
Sales and Distribution Credit Management Sales and Distribution Documents VKM3 - Sales Document
ROLE
Sales accounting Manger – SAM VKM3
SAP Transaction Code
3
Sr no 3
Reason of Order blocks message RJ
Description
Action
The blank box will appear on the screen Based on the information on the with all the relevant data , for e.g credit screen we will release the order value and status of the block Click on the RJ ( Blank box ) to release the order
5
4
Sr no 4 5 Press
Reason of Order blocks message RJ
Description
Action
Click on the RJ box as shown above
Check the A/R balance Order will get released
Click on the
and save the screen
icon , order will get released and you will Section B
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3. Create Distributor Sales Delivery
Standard
3.1
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1
SN
Field
Description
Values/ Action
1
VL01N
Type transaction code – VL01N in the Enter VL01N transaction code in command editor command editor
Press enter you will come to the next screen where you have to enter the cleared Order number
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3. Create Distributor Sales Delivery
Standard
3.1
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
2 3 4
SN
Field
Description
Values/ Action
2
Shipping Point
3
Selection Date
Enter the Shipping point / plant code from where you are despatching the stocks to distributor Selection dated comes by default , current date
Enter 4 Digit plant code as shipping point , each Manufacturing plant is define as shipping point . System takes current date as selection date
4
Order
Type cleared order number in the order field
Type cleared order only
Press enter or click on
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you will come to the next screen where you have to complete the following steps
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3.1
Standard
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
5
7
8
6
SN
Field
Description
Values/ Action
5
Material
4 Digit material code culled directly from the Order
In delivery system checks the stocks in SAP
6
Plant
Default shipping point comes from the plant
7
Storage location
Storage location is a logic place where I pick my stocks
8
Delivery Quantity
System will populate the Order qty as delivery qty
Click on the Header
System by default picks the storage location. , system will allow you to change the storage location if you wish to change. System checks the stock availability at the time of delivery.
data or ( click on >> Goto >> Header ) and check the following
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3. Create Distributor Sales Delivery
Standard
3.1
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
9
SN 9
Field
Description
Header
Click on and check , the Shipment and partner Tab
After clicking on the
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Values/ Action In Shipment tab you check the route number , Truck type and in partner data you check the transporters as vendor code
tab the next screen will appear, click on the shipment and partner
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Section B
3. Create Distributor Sales Delivery
Standard
3.1
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 0
1 1
SN
Field
Description
Values/ Action
10
Route
Check the Route number
11
Truck Type
Route number will come from the Order and Route master updated in the system. In customer master General data in additional data this filed is updated.
Truck type is maintained in the customer master After updating the above field we have to check the partner Tab.
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3. Create Distributor Sales Delivery
Standard
3.1
Create Distributor Sales Delivery
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 2
1 3
SN
Field
Description
Values/ Action
12
Partner
13
Forwarding Agent
Click on Partner Tab and update the Transporters code Partner code , is nothing but vendor code
Need to update the forwarding agent to determine freight. Enter Transporters as vendor code in the partner field
After updating the entire filed click on Save icon document.
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to save the delivery, system will generate the delivery
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Section B
4. Picking 4.1.
Standard
Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1
2
SN
Field
1
VL02N
Description
Type Transaction code in command editor 2 VLO2N You can also enter the transaction through MENU path Press enter you will get the next screen
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Values/ Action Enter the Transaction code – VL02N You can also execute the transaction by Clicking on the Menu path
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Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
3
SN
Field
Description
Values/ Action
3
Outbound Delivery
Type the delivery no and update the picking qty
Type the delivery number and update the picking
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Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
4
5
6
SN
Field
Description
Values/ Action
4
Picking
Click on the Picking Tab
5
Picking Qty
6
Batch
Enter the Picking Qty as per Loading slip Type the Batch number as per the loading slip.
After clicking on the Picking Tab , you can see the Material line item with Delivery Qty Enter the Picking Qty as per Loading slip.
Batch numbers enter in the loading slip and in the sap system has to be the same. The Batch number for all the PET and Diet Can is date of manufacturing followed by last 4 character of manufacturing plant ( For e.g DD/MM /YY AND PLANT CODE ) , All other product , Which is Glass , Aquafina and other can product will have “ Plant code “ as batch number. ( For e.g – SMM1 ) If you want to select the two batch code for the same delivery Qty, you have to execute additional steps. Shown below.
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Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
7
8
9
1 0 9
SN
Field
Description
Values/ Action
7
Delivery Qty
Keep Delivery Qty same
8
Pick Quantity
Keep Pick qty blank
If you want to select the Two batches for one delivery qty remove the Delivery Qty Keep Pick Qty Blank for splitting the Batch
9
Batch
Leave batch qty field blank
10
Batch Split
Click on Batch split Tab
Batch Qty field should be blank for batch splitting. Click on the Batch split tab and select the multiple batch
Click on the Batch split you will get the next screen
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 1
SN
Field
Description
Values/ Action
11
Batch determination
Click on the batch determination icon
Click on the batch determination icon and proceed
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Shipping user guide
4. Picking
Standard
4.1. Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 2
SN
Field
Description
Values/ Action
12
Strategy info
Click on the strategy Info for selecting Click on the Strategy info for selecting the the multiple batch multiple batch
Section B
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Shipping user guide
4. Picking
Standard
4.1.
Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 3
1 4
SN
Field
Description
Values/ Action
13
Selection criteria
Click on the selection criteria
Click on the selection criteria
14
Information message
Information message will come as you want to create the selection criteria in the batch class?
Click on the “ Yes “ and proceed
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
SN 15
1 5
Field
Description
Press
Click on the
Values/ Action to next screen
Click on the screen
icon you will get next
Section B
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Shipping user guide
4. Picking
Standard
4.1. Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 6
SN
Field
16
Split Qty
Description
System will prompt the delivery Quantity in FEFO batch ( First expiry first out ) Split the quantity as written in the signed loading slip
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Values/ Action We have to split the Qty as per the batch selected in the loading slip.
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 8
1 7
SN
Field
Description
Values/ Action
17
Qty splited in two batches Copy
Total Delivery Qty is splited in to two batches Click on the Copy Tab and Proceed
Qty is splited in to Two batches
18
Click on the Copy Tab and Proceed
The next screen will appear if we click on the “ COPY tab “
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1 9
SN
Field
Description
19
Batch Splitting
New Item code generated for Batch Split
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Values/ Action
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
2 0
SN
Field
20
Batch
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Description
Values/ Action
Click on the icon to check the Delivery Qty batch is splitted
Click on the
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
2 1
SN
Field
Description
21
Batch
22
Pick Qty
You can see the Delivery total qty gets splitted in to Two batches We have to pick the Picking Qty in the Enter the Pick Qty field
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2 2
Values/ Action
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Shipping user guide
Section B
4. Picking 4.1. Picking
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
2 4
2 3
SN
Field
Description
23
Pick Qty
Enter the Pick Qty
24
Press Save
Click on Save Button
Values/ Action
This will save the delivery
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Shipping user guide
5. Create Shipment Document & Auto PGI
Standard
5.1
Create Shipment Document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
1
4
2 3
SN
Field
Description
Values/ Action
1
VT01N
2
Transportation Planning point Shipment Type
Type – VT01N code for creating the Shipment Document Transportation Planning Point is Sending Plant Specifies what type of transportation processing is to be performed
Type – VT01N for creating the Shipment Document Enter the Transportation planning point
3
4
Press enter or click on
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Select the relevant Shipment Type
button you get to the next screen
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Section B
5. Create Shipment Document & Auto PGI
Standard
5.1
Create Shipment Document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
5
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Shipping user guide
Standard
5. Create Shipment Document & Auto PGI 5.1
Create Shipment Document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
6
7
SN
Field
Description
Values/ Action
5
Add Deliveries
Press this button and new screen will pop up to enter delivery number
Enter the Delivery Document Number. Multiple delivery Number can be added, provide the Vendor & Vehicle Type are same, IF the deliveries belongs to different routes the system will pickup the farthest Route in shipment, based on the KM maintained in the Route Masters
6 7
Deliveries
Execute
Enter the delivery number for the shipping point Delivery Number
Press enter
Press the button or F8
Section B
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Shipping user guide
5. Create Shipment Document & Auto PGI
Standard
5.1
Create Shipment Document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
8
SN
Field
8
Description
Values/ Action
Click button overview of shipment
Press Over view of shipment
Over view It will take you to the Overview Screen.
In the above screen, one by one click on buttons for Planning, Check-In, Loading start, Loading end, and Shipment completion. Section B PepsiCo Confidential Last Revised: 05/02/12 23:47
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Shipping user guide
5. Create Shipment Document & Auto PGI
Standard
5.1
Create Shipment Document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
9 1 0 1 1
1 2
SN
Field
Description
Values/ Action
9
Shipping Condition
This denotes the one way or Two way Freight
10
Special Processing Indicator
Choose the indicator for identifying the Freight whether Contract or Market Vehicle being used for shipment.
Enter the Shipping Condition Z1=ONE WAY Z2= TWO WAY Enter the Special Processing Indicator
11
Container ID
This field denotes the Truck Number
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This will get populated from the delivery document and editable if required. Page
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12
Press Copy
13
Press Save
Auto PGI will be done.
After updating the entire filed click on Save icon shipment document. Section B
to save the shipment document, system will generate the
6. Create Shipment Cost
Standard
6.1
Create Shipment Cost
SAP Menu Path
Logistics Execution – Transportation - Shipment Costs – Create - Single Document (VI01)
Role
Shipping Executive and Shipping coordinator VI01
SAP Transaction Code
2
1
SN
Field
Description
Values/ Action
1
Shipment Number
Enter the shipment number for which the shipment cost document to be created
Shipment Number
Press
Enter or press new screen
2
it will take you to
Open a new screen
Section B
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Shipping user guide
6. Create Shipment Cost
Standard
6.1
Create Shipment Cost
SAP Menu Path
Logistics Execution – Transportation - Shipment Costs – Create - Single Document (VI01)
Role
Shipping Executive and Shipping coordinator VI01
SAP Transaction Code
3
Once on the overview screen press save icon generate the shipment cost document.
to save the shipment cost document, system will
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7. Create the Billing document
Standard
7.1
Create billing document
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Role
Shipping Executive and Shipping coordinator VF01
SAP Transaction Code
The Final step to create the Billing document, please follow the steps to create the billing document. 1
2
SN
Field
1
VF01
Description
Values/ Action
Create the billing document by typing Type VF01 the transaction code – VF01 in command editor 2 Select the Menu You can also select the Menu path for Click on the Menu path or Type VF01 path creating the billing document Type VF01 or click on the menu path for creating the billing document – Press enter >> the next screen will appear.
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Section B
7. Create the Billing document 7.1 Create billing document
Standard
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Role
Shipping Executive and Shipping coordinator VF01
SAP Transaction Code
3
SN
Field
3
Document
Description
Values/ Action
Enter the Delivery Number in the Enter the delivery document in the document field document filed. Only PGI completed delivery document is allowed for billing, if you don’t complete the PGI and want to create the delivery you will get an error message. The next step is click on
icon to complete the delivery.
Post clicking on Save Icon the system will give following message “ Document XXXXXX saved ( no accounting document generated )
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7. Create the Billing document
Standard
7.1 Create billing document
h SAP Menu Path
Sales and Distribution Billing Billing Document VF02 – Change
Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
7
8
SN
Field
Description
Values/ Action
7
VF02
Type VF02 transaction code at the command field Enter billing document number
Type – VF02 at the command field
8
Enter Billing document Number Select the Billing document on the same screen as shown below
Enter Billing document number
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7. Print the Billing document
Standard
7.1.
Print Distributor billing document
Sales and Distribution Billing Billing Document VF02 – Change SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
9
1 0
SN
Field
Description
Values/ Action
9
Billing document
Type – VF02 at the command field
10
Issue output to
You will get the List of option to crate the billing document Select the out put. click on the issue tab
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Select the issue Tab
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Section B
7. Print the Billing document
7.1.
Standard
Print Distributor billing document
Sales and Distribution Billing Billing Document VF02 – Change SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
1 1
1 2
1 3 SN
Field
Description
Values/ Action
11
Z003
Duty paid VAT Invoice
Select the Relevant out put type and print the Invoice
12
Click on the Print Icon to print the Invoice
13
Click on
for Print Preview
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8. Create the Excise Document
Standard 8.1
Create Distributor Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
1
2
SN
Field
1
J1iin
Description
Values/ Action
Type – J1iin transaction code or Type J1iin for booking Excise Invoice follow the menu path for creating – Excise billing document 2 Menu Path If you don’t know the Transaction code , follow menu path Press Enter to go to a next screen for Excise Determination and updating the Mod vat data
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8. Create the Excise Document
Standard 8.1
Create Distributor Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
3
SN
Field
Description
Values/ Action
3
From Billing
Click on the from billing document
Click on from billing tab and enter the billing document.
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8. Create the Excise Document
Standard 8.1
Create Distributor Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
4
SN
Field
Description
Values/ Action
4
Billing document
Enter the Billing document
Enter the billing document
Press enter or click on the
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8. Create the Excise Document
Standard 8.1
Create Distributor Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
8
5 6 7
SN
Field
Description
Values/ Action
5
BED
Basic Excise Duty
Check the Basic Excise Duty
6
Ecs
Education Cess
Check the Education cess amount
7
SEcess
Secondary Higher Education Cess
Check the SEcess Amount
8
Save
Click on the Save icon
Click on save icon your Excise Entry gets generated in system and Modvat data gets updated in the system
Now the next step is how to take the Print out of Excise Invoice?
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9. Print the Excise document
Standard
9.1.
Print Excise Invoice
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
1
SN
Field
1
J1IP
Description
Type the transaction code – J1ip in the command editor or follow the menu path Press enter for Next screen – display
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Values/ Action Enter J1IP in the command Editor
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Section B
9. Print the Excise document 9.1.
Standard
Print Excise Invoice
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
2 3 4 5 6
SN
Field
Description
Values/ Action
2
Excise Year
Enter the Excise Year
Enter the current Year
3
Excise Invoice Date Series Group
Enter the current date
Enter the current date
4
Enter the Excise series group , each plant has separate series group – for more information please refer – Annexure - A 5 Plant Type the Plant code A unique 4 digit code needs to be enter for each manufacturing plant – the manufacturing plant code is mentioned in Annexure – B 6 Out put Type Out put type is set for all Excise and Z002 Out put type is used for all VAT state Non excise Invoice Excise Plant and Non VAT state excise plant the Out put type is used as “ Z001 “ Pre printed stationary (132 column) is used for all Excise Invoice – 1+2 a copy is printed. One copy is for security Gate , One copy to Transporters and One copy to Distributor
Click on the
Enter the Excise Series Group
or press F8 to print the Excise Invoice.
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Section B
9. Print the Excise document 9.1.
Standard
Print Excise Invoice
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
8
9
1 0
7 SN
Field
Description
Values/ Action
7
Click on check box
Click on the Check box to
Print -
Click on the Print invoice
Click on the check box to select the Invoice which you want to print Print the Invoice
8 9
- Display
10
Status
Click on
icon to print the
icon to display invoice
Click on the
to display the Invoice
Status of the printing will get changed Status will change after printing the if you click on the print the excise Invoice. invoice
Post printing the Invoice shipping needs to check the list of things on the Invoice before the truck leave from the factory premises.
Excise amount and rate Ecess Rate and amount Secess Rate and amount Vat rate and amount Name and Address of the customer and related information for e.g TIN number etc... Final Invoice value Section B
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10. Gate out entry at the plant security gate
Standard
10.1.
Gate out entry at the Excise Plant
YGATE Is the Z transactions SAP Menu Path Role
Plant security guard YGATE
SAP Transaction Code
1
SN
Field
Description
Values/ Action
1
YGATE
Type the YGATE transaction in the command editor
Enter the YGATE transaction
3 2
SN
Field
Description
Values/ Action
2
Invoice Number
Gate out entry at the time of security gate
Enter the Invoice Number
click on the display icon
Click on the and enter click on the required field
3
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Enter the Billing document
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Section B
10. Gate out entry at the plant security gate 10.1.
Standard
Gate out entry at the Excise Plant
YGATE Is the Z transactions SAP Menu Path Role
Plant security guard YGATE
SAP Transaction Code
5
4
SN
Field
Description
Values/ Action
4
Yes , Confirm Gate Click on the confirm gate out icon and Click on the Yes confirm gate out tab post Out the status of the invoice will get verifying the Invoice qty vs Physical changed. loaded Qty.
5
Pending Departure
This shows the status of the YGATE You can check the status of the YGATE document Click on Yes confirm and allow vehicle to move out from the factory gate
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10. Gate out entry at the plant security gate
Standard
10.1.
Gate out entry at the Excise Plant
YGATE Is the Z transactions SAP Menu Path Role
Plant security guard YGATE
SAP Transaction Code
6
SN
Field
Description
Values/ Action
6
Yes
Click on Yes and Proceed
Click on Yes Tab the system will change the status
Final message should come as shown below for clicking on the yes tab.
7
SN
Field
Description
Values/ Action
7
Exit
Click on Exit and proceed to next transaction
Click on the Exit your transaction is complete
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Section B
11. Print ERV-1 Document 11.1 Print
Standard
ERV-1 document
YERF SAP Menu Path Role
Shipping Executive / Shipping co coordinator YERF
SAP Transaction Code
1
SN
Field
Description
Values/ Action
1
YERF
Click on the command editor –YERF
Enter the YERF transaction code
Type the YERF transaction code and press enter you will get next screen
Section B
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11. Print ERV-1 Document
Standard
11.1 Print
ERV-1 document
YERF SAP Menu Path Role
Shipping Executive / Shipping co coordinator YERF
SAP Transaction Code
5 2
3
4
SN
Field
Description
Values/ Action
2
Billing Document
Enter the Billing document number
3
Radio Button / Display Details Stock Transfer
Billing document is number which you have created through transaction code > VF01 Click on the Regular ERV1 radio button
Click on the – Regular ERV1 document for Distributor sale Billing 4 This option is available if your billing document of stock transfer document 5 Execute / F8 Click on the Execute Button and take the ERV 1 print out Click on the F8 button and take the print out
For all stock transfer transaction second radio button is available You can select one option at time
Section B
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11. Print ERV-1 Document
Standard
11.1 Print
ERV-1 document
YERF SAP Menu Path Role
Shipping Executive / Shipping co coordinator YERF
SAP Transaction Code
6
8
7
SN
Field
Description
Values/ Action
6
Output Device
Enter the out put device as shown above
7
Print Preview
8
Print
Enter the out put Device , give the Out device >> LOCD Click on the print preview if you want to check the out put Click on the Print Icon for print
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Click on the preview before you take the print out Click on the print button, attached the ERV-1 along with the Invoice copy.
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Section B
12. Collection Process
Standard
12.1 DD
in Transit entry
ZF49 SAP Menu Path Role
COPC / Unit Accounts Executive ZF49
SAP Transaction Code
1
SN
Field
1
ZF49
Description
Values/ Action
Enter the ZF49 code for entering the DD in Transit Press enter you will get the next screen
Section B
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12. Collection Process
Standard
12.1 DD
in Transit entry
ZF49 SAP Menu Path Role
COPC / Unit Accounts Executive ZF49
SAP Transaction Code
3
2
4
5
6 7
9
8
SN
Field
Description
Values/ Action
2
Document Date
Enter the document date , this document is equal to the DD date
3
Company Code
Enter the Co code
DD entry is basis Fax received at the COPC cell , Document date is the DD date Enter the co code
4
Reference
5
Doc Header Text
6
Account
7
Amount
In the Reference field DD – six digit number is allowed Enter the Doc header text as the DD drawing bank name Enter the Distributor code in the account field Enter the DD amount
Enter the SIX digit number in the Reference field Enter the DD bank name in the Reference field. Enter the 10 digit customer code in the account field. DD amount needs to be entered
8
Due
Enter the system date as Due date
9
Business Area
Due date is the system date when you enter the DD in transit Enter the Business area where the customer is linked
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Section B
12. Collection Process
Standard
12.1 DD
in Transit entry
ZF49 SAP Menu Path Role
COPC / Unit Accounts Executive ZF49
SAP Transaction Code
The Following are the key control we build while entering the DD in transit SN
Descriptions
1
Only Six digit DD number is allowed in the Reference field
2
System will not allow to enter the same amount and DD number entry Twice
3
There is a Tolerance limit is set for DD in Transit , the system will not allow you enter DD more then 10 lakhs Rupees
4
You can not enter the DD in transit for more than 3.
1 0
SN
Field
Description
Values/ Action
10
Click Save
Enter the SAVE button
Enter the Save Icon , it will save the document
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Section B
12. Collection Process
Standard SAP Menu Path Role
12.2 Recording of DD / Cheque and recoding of Pay –in- Slips SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry COPC / Unit Accounts Executive FF68
SAP Transaction Code
1
SN
Field
Description
Values/ Action
1
FF68
Enter the FF68 transaction code to capture the DD pay-in-slips
You can also follow the standard Menu Path for entering the FF68 transactions
Click
or press enter to go the Next screen
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12. Collection Process
Standard
SAP Menu Path Role
12.2 Recording of DD / Cheque and recoding of Pay –in- Slips SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry COPC / Unit Accounts Executive FF68
SAP Transaction Code
2 3 4 5
6 7
SN
Field
Description
Values/ Action
2
Company Code
3
House Bank
Relevant company code is entered in The list of company codes are – PIH, this field ASDC, AFJP, ADBL and TBC. Enter the House Bank as CITI1 All bank data is determined using this key
4
Account ID
Account ID is link to the House Bank
The house bank uniquely defines a bank
5
Group
Enter the Group Number
6
Posting Date
7
Value Date
Enter the Unique group number defined as per the Unit Finance Posting date is the date on which the document is created. Value date is same as posting date
Document date is the date on which the document is created Same as Posting date
Press enter and go to the Next screen
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12. Collection Process
Standard
12.2 Recording of DD / Cheque and recoding of Pay –in- Slips SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry
SAP Menu Path Role
COPC / Unit Accounts Executive FF68
SAP Transaction Code
1 4
9
8
1 0
1 1
1 2
1 3
SN
Field
Description
Values/ Action
8
Amount
Enter the DD / Cheque actual amount
9
Check
Enter the DD / Cheque actual amount Enter the DD / Cheque Number
10
Customer
Enter the 10 Digit customer code
11
Doc Date
Enter the 10 digit customer code number Enter the DD/ Cheque number
12
Business Area
Enter the business Area
Enter the Business Area
13
DD bank name
Enter the DD and Bank Bank name
Enter the Bank and DD name
14
Save
Click on the save Icon
Enter the six digit DD number
Enter the DD OR Cheque number
After clicking on the Save Icon , you will get the next screen
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Section B
12. Collection Process
Standard SAP Menu Path Role
12.2 Recording of DD / Cheque and recoding of Pay –in- Slips SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry COPC / Unit Accounts Executive FF68
SAP Transaction Code
1 5
SN
Field
Description
Values/ Action
15
Statement / List saved
You can get the attached screen
Document save and we get the above message
Section B Standard
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12. Collection Process 12.2 Recording of DD / Cheque and recoding of Pay –in- Slips
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SAP Menu Path Role
SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry COPC / Unit Accounts Executive FF68
SAP Transaction Code
1 6
SN
Field
Description
Values/ Action
16 Click on the the document
Section B Standard
PepsiCo Confidential Last Revised: 05/02/12 23:47
icon post saving
12. Collection Process 12.2 Recording of DD / Cheque and recoding of Pay –in- Slips
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SAP Menu Path Role
SAP Menu Accounting Financial Accounting Banks Incomings Check Deposit FF68 – Manual Entry COPC / Unit Accounts Executive FF68
SAP Transaction Code
1 7
SN
Field
17
Description
Values/ Action
Click on the “NO” button and proceed Please don’t click on the Yes Button , if you wrongly clicked on the ‘Yes ‘ we need to re generate the FF68 entry
Section B Standard
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12. Collection Process 12.3 Posting of DD and Cheque posting entry
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YF68 SAP Menu Path Role
COPC / Unit Accounts Executive YF68
SAP Transaction Code
1 8
1 9
2 0
2 1
2 2
2 3
2 4 2 5
2 6
SN
Field
Description
18
Company Code
19
House Bank
Relevant company code is entered in The list of company codes are – PIH, this field ASDC, AFJP, ADBL and TBC. Enter the House Bank as CITI1 All bank data is determined using this key
20
Account ID
Account ID is link to the House Bank
The house bank uniquely defines a bank
21
Group
Enter the Group Number
22
Text
Enter the Unique group number defined as per the Unit Finance Enter relevant Text
23
Test run
Click on the Test Run
This is a very important steps before you post the actual document
Section B Standard PepsiCo Confidential Last Revised: 05/02/12 23:47
Values/ Action
12. Collection Process 12.3 Posting of DD and Cheque posting entry Page
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YF68 SAP Menu Path Role
COPC / Unit Accounts Executive YF68
SAP Transaction Code
SN
Field
Description
Values/ Action
24
Posting Date
25
Value Date
Enter the Posting Date , normally this should be the system date Same as the Posting date
26
Business Area
Enter the Business Area from and TO This will help you to clear the transaction across business area, this will depend what authorization you have.
2 7
SN
Field
Description
Values/ Action
27
Deposit – Posting Test Screen
Check the Accounting document displayed after you have ticked as Test document
If you confirm the accounting entries you can remove the Test document tick and proceed
Section B Standard
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12. Collection Process 12.3 Posting of DD and Cheque posting entry
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YF68 SAP Menu Path Role
COPC / Unit Accounts Executive YF68
SAP Transaction Code
2 8
SN
Field
Description
28
Test Run
Remove the Tick and Proceed
Click
Values/ Action
and note the all the financial document
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YF68 SAP Menu Path Role
COPC / Unit Accounts Executive YF68
SAP Transaction Code
2 9
SN
Field
Description
Values/ Action
29
Check the Accounting Entries
The document is posted to distributor ledger account
The system also does the auto clearing through this process.
Section C Variant
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Free sampling and Home consumption sale 1.1 Free sampling sale (ZSMP)
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Logistics Sales and Distribution Sales Order SAP Menu Path Role
COPC ( Central Order processing cell ) VA01
SAP Transaction Code
After entering you user name and password you will come to the next screen as shown”
1
SN
Field
Description
Values/ Action
1
VA01
Type transaction code in the command editor field
Type VA01 transaction code ( T’code )
Press Enter OR click on the
Section C Variant SAP Menu Path
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you will get the next screen
1. Free sampling and Home consumption sale 1.1
Free sampling sale (ZSMP)
Logistics Sales and Distribution Sales Order
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Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZSMP order Type for Free Sampling Transactions
“After entering the VA01 Transaction code you will come to the next screen as shown”
1
2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type ZSMP – Customer Indent
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 10 for Indirect distributor Type “ 00 ”
Press Enter OR click on the you will get the next screen , the key difference in sampling order is the net value is get posted to Discount , Zero value invoice get generated. The unique code is created in the Home consumption and sampling transaction which start with first four alphabet for e,g “ Home XXXX” The Delivery and Invoice process is same as explain above. Section C
Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
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Introduction Purpose This guide provides technical details for the standard WH ASDOS interface with SAP. It is intended for the End User Group and should provide the necessary information to understand the current process of WH ASDOS upload in SAP. This document does not describe the processing or functionality of the WH ASDOS application.
Functional Overview The Pepsi Sales and Distribution location can be classified into three broad categories:
Plant
Indirect Warehouse (IW)
Direct Warehouse (DW)
The S&D operation of the first two locations are completely operational in SAP, but only a part of the Direct Warehouse operation (sales to distributor and stock) is operational in SAP and rest (sales to retailer) is operational in Warehouse ASDOS.
Objective of the Upload Interface Program Both SAP & WH ASDOS being operational from the same location are highly dependent on each other and PepsiCo has built an interface between SAP and WH ASDOS to maintain data consistency and avoid double entry. The interface is required to address the following issues:
SKU wise Sales/Sales Return to retailers with price break-ups from WH ASDOS is posted into SAP to derive SKU marginal contribution. This is also required to get Direct Warehouse consolidated sales for the location with both Indirect and Direct operation. The sales/sales return upload will debit/credit the dummy warehouse customer with the total sales amount thus increasing/decreasing it's A/R.
Direct Warehouse stock will be maintained in SAP and will get impacted by the sales to / empty receipt from retailers in ASDOS. Therefore to keep stock updated in SAP an interface is required to post retailer’s sales and empty receipt from ASDOS.
Cash and Cheque receipt needs to be uploaded to credit the dummy warehouse customer to decrease its A/R. This also enables users to view the overall actual A/R of the Warehouse. Section C
2. Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales Accounts coordinator / ASDOS Deo’s
SAP Transaction Code
Process flow
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Deposit Given and Returned is used for getting consolidated information for the warehouse from one system. Also accounting treatment is different for these types of transactions.
Consignment Given and Returned required for getting consolidated information for the LCR given/returned from for the warehouse from one system.
Other Income required segregating collection between Beverages & other items like straws, lids, CO2 for reporting purposes.
Load List required to give visibility of stocks for selling to distributors for locations which have both Direct and Indirect operations from the same Plant. Based on the destination system where the information will be entered, each activity of DW operations has been divided into two main categories as follows: SAP A. Primary receipts of finished goods B. Primary dispatch of empties C. Stock transfers / Sales to another Pepsi Location D. Stock transfers receipts from another Pepsi Location E. Stock adjustments within warehouse F. Sales to distributors G. Empty receipts from distributors H. A/R of distributor I.
Expenses
Warehouse ASDOS A. Sales and Discount to retailers B. Load out / In C. A/R / Glass Outstanding of retailer D. Quick / Final Settlement and Cash / Cheque receipt from retailer
Section C
2. Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales Accounts coordinator / ASDOS Deo’s
SAP Transaction Code
Process flow
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Download Process from ASDOS The download process extracts data from only the current sign-on warehouse (location). If a database contains more than warehouse, the process must be run for each warehouse by signing on to it.
A Mapping table is maintained in SAP to link WH ASDOS SKU and SAP SKU Codes
SAP has a mapping of all valid transactions and cost elements in ASDOS
SAP has checks to ensure duplicate data for a day is not uploaded.
In the event of a backdated FI entries due to reconciliation or other issue related to AR or GOD/ROD or Deposit or Other Income the same would be required to be punched in SAP.
All Distributor transactions to be done in SAP.
Extract upload happens everyday. The extract only takes place if all relevant documents for the day are closed i.e. Load Out / Load In, Invoice, Settlements & A/R documents.
Upload Process in SAP 1. Information on transactions will be uploaded into SAP with a lag of 24 hours. 2. The upload into SAP is summarized at Warehouse Level. A Dummy customer is defined for each Direct Warehouse in SAP, against which all sales and A/R posting will be done. 3. WH ASDOS supports MRP wise SKU coding. Currently the SKU codes in WH ASDOS are different than those in SAP, which is converted before upload in the way mentioned below: a. A mapping table is maintained in SAP. The structure and content of the mapping table will be as follows:
SAP Material Code
SAP UOM
WH ASDOS Material Code with MRP tagged
WH ASDOSUOM
1001 1002
CAS CAS
PC300BFC-MRP7.00 PC300BFC-MRP9.00
Case of 24 Case of 24
Section C
2. Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales Accounts coordinator / ASDOS Deo’s
SAP Transaction Code
Process flow
4. PET and CAN is Batch managed in SAP, which for indirect operation is dispatched 99% of the time on FIFO basis. But for direct warehouse operation the sales is done from PepsiCo Confidential Last Revised: 05/02/12 23:47
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ASDOS. As stocks are not maintained in ASDOS, the sales is not able to pick up batch numbers on FIFO basis. Therefore WH ASDOS does not require maintaining batch, but at the time of uploading into SAP, the batch numbers would be automatically populated on FIFO basis. These leads to discrepancy in the stock as far as batch is concerned, but direct warehouse locations have brought in the discipline of selling stock on FIFO basis to a great extent and if there are any discrepancies, it is corrected through the Physical Inventory process based on approvals, etc.
5. Once a sale for a day is uploaded in SAP, a customized table is updated so that it can be used to build duplicate check. The structure of the table is as follows:
Field Description
Type
Direct Warehouse Plant Name Char Posting Date Date Upload Type: Sales (SA), Sales Return (SR), A/R (AR), Consignment (CO), Deposit (DE), Empties (EM), Other Income (OI). Char
Length 4 8
2
6. A configuration table is maintained in WH ASDOS to generate the extracts as per the SAP mappings. For this four configuration sets is maintained in WH ASDOS
General SAP Location Code MRP Cost Element
In this we manually enter the SAP location code of the warehouse as allotted by the SAP team This should always be MRP
Deposit Deposit Given Discount Transtype Deposit Return Discount Transtype
This should always be 64 This should always be 64R
A/R Receipts Doc Type Bounce Cheque Doc Type Credit Note Doc Type Debit Note Doc Type
This should be fixed as RECEPT This should be fixed as BNCCHK This should be fixed as CRNOTE This should be fixed as DBNOTE
Section C
2. Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales Accounts coordinator / ASDOS Deo’s
SAP Transaction Code
Process flow
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Aquafina Discount TransType
This should always be Transtype 85, 86, 87, 88
CSD Discount TransType
This should always be all Transtypes other than 64 , 64R , 85 , 86 , 87 , 88 as they are used already in other configurations
Data Format Naming Convention The download file names have the following format: SAP Warehouse ID + file type + Date (yyyy mm dd) For example: NLK9-SA-20040221.txt (This is the SAP Sales file for Kanpur Direct Warehouse)
File Specifications Download Data from WH ASDOS
Fields in the download data are tab delimited
Sales All SKU Sale is converted into Bottles All Sales value is broken into the various cost components (Basic Price, Discount, Hire Charges, Sales Tax etc) In SAP the discounts are broken in three components cards, schemes & A&M
Section C
2. Direct warehouse interface process
Variant
2.1.
Direct warehouse upload process
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales Accounts coordinator / ASDOS Deo’s
SAP Transaction Code
Process flow
Description
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SAP Code
WH ASDOS Code
Level
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These break-ups are linked with corresponding SAP Price condition Basic Price BASIC SKU Cash Discount DISC SKU Hire Charge HR SKU These are the various types of discounts applicable at direct warehouse Card Discount Card 51 Invoice Value Cash Discount Scheme 63 Invoice Value Rate Discount Scheme 66 Invoice Value Signage Discount Card 71 Invoice Value Upfront Discount Card 72 Invoice Value Card Discount Flat Card 73 Invoice Value Aquafina Discount Scheme 85 Invoice Value Aquafina Discount – Cash Scheme 86 Invoice Value Aquafina Discount – Rate Scheme 87 Invoice Value Aquafina Discount – Card Card 88 Invoice Value Van Fare Scheme 81 Invoice Value Trade Scheme S&D Cash Scheme 83 Invoice Value Equipment Placing Discount Scheme 75 Invoice Value Redemption Return Scheme 61R Invoice Value Special Sampling A&M 52 SKU Qty. Event Sampling A&M 53 SKU Qty. Trade Scheme – A&M A&M 54 SKU Qty. Trade Scheme – Other Scheme 55 SKU Qty. Complementary - A&M Others 56 SKU Qty. Complementary - G&A Others 57 SKU Qty. Complementary – Other Others 58 SKU Qty. Trade Scheme – S&D Scheme 59 SKU Qty. Complementary - S&D Others 60 SKU Qty. Redemption A&M 61 SKU Qty. Promotion A&M 62 SKU Qty. Donation Others 67 SKU Qty. Complementary - A&M BU A&M 68 SKU Qty. Complementary – Plant Others 69 SKU Qty. Complementary – Signage Others 70 SKU Qty. Complementary S&D Others 84 SKU Qty. Display Scheme – Glow sign Scheme 82 SKU Qty. Fleet Discount (Police) Others 77 SKU Qty. Puja Sampling Scheme 74 SKU Qty. Display Scheme 78 SKU Qty. Complementary G&A Return Others 57R SKU Qty. Fleet Others 77 SKU Qty. Trade Scheme A&M Return A&M 54R SKU Qty.
PepsiCo Confidential Last Revised: 05/02/12 23:47
Discounts at header level of an invoice is split across SKU sold in the invoice basis value. Only exception to this is Aquafina discounts, which is be limited to Aquafina only. Similarly discounts on SKU other than Aquafina does not consider Aquafina sales while apportioning discounts.
Free of Charge sales identified separately in their respective heads: A&M Scheme and Card. These columns have the standard price breakup population from the actual amount and the respective discounts to separate column similar to the header discount. Refer the row in red text in the extract format
A mapping table is maintained in SAP to map the WH ASDOS price / discount codes with the SAP condition types. The table structure of the mapping table is as follows: Page
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SAP Condition Type
WH ASDOS Price WH ASDOS Description / Discount Code
PR00 RB01
BASIC 57
Basic Price Complimentary S&D
The sales amount is uploaded as Credit Sale in SAP
Sales Extract Dump Specifications Field Description
Key Field
Type
Extract Type Plant Code Transaction Type Transaction Date WH ASDOS Item Code WH ASDOSMRP Unit of Measure Quantity Amount Base Price Code Base Price Amount Discount Code Discount Amount Hire Charge Code Hire Charge Amount Header Discount 1 Code Header Discount 1 Amount Header Discount 2 Code Header Discount 2 Amount …… ……
Yes Yes Yes Yes Yes Yes Yes
Char Char Char Date Char Decimal Char Decimal Decimal Char Decimal Char Decimal Char Decimal Char Decimal Char Decimal Char Decimal
Length Format
Fixed Value
2 4 6 10 DD.MM.YYYY
"SA"
99999999.99 13 9999999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 99999999.99
Note:
This extract includes only BSD fulls and BIB item sales This extract handles all Sales / Schemes Sales Return Sales Return follows the same process, similar to normal Sales but with negative value and quantity
Sales Return Extract Dump Specifications Field Description
Key Field
Type
Extract Type Plant Code
Yes Yes
Char Char
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Length Format 2 4
Fixed Value "SR"
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Transaction Type Transaction Date WH ASDOS Item Code WH ASDOSMRP Unit of Measure Quantity Amount Base Price Code Base Price Amount Discount Code Discount Amount Hire Charge Code Hire Charge Amount Header Discount 1 Code Header Discount 1 Amount Header Discount 2 Code Header Discount 2 Amount …… ……
Yes Yes Yes Yes Yes
Char Date Char Decimal Char Decimal Decimal Char Decimal Char Decimal Char Decimal Char Decimal Char Decimal Char Decimal
6 10 DD.MM.YYYY 99999999.99 13 9999999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 11 99999999.99 99999999.99
Note: This extract includes only BSD fulls and BIB item sales This extract handles all Sales / Schemes Return A/R
Sales are being uploaded, as credit sales into SAP, the dummy Warehouse Distributor defined in SAP is debited with the same. To credit this dummy customer with the sum total of cash and Cheques collected from each route for the day, it is updated into SAP through the credit memo path.
The segregation of cash & Cheques collected is done as per the details in the extract table. This is done to update the respective account heads in SAP
A/R Extract Dump Specifications Field Description
Key Field
Type
Extract Type
Yes
Char
2
Plant Code
Yes
Char
4
Transaction Date
Yes
Date
10 DD.MM.YYYY
Cash Deposit Amount
Decimal
11 99999999.99
Cheque Deposit Amount
Decimal
11 99999999.99
Bounce Cheque Amount
Decimal
11 99999999.99
Debit Note Amount
Decimal
11 99999999.99
Credit Note Amount
Decimal
11 99999999.99
Deposit Given
Decimal
11 99999999.99
Deposit Received
Decimal
11 99999999.99
Other Income
Decimal
11 99999999.99
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Length Format
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Formula for AR upload calculation is as follows:-
TYPE AR
PLANT_COD NPC9
E
DATE 20.03.2007
Cash Collection 315991
Credit Collection 88159
Bounce Cheques 0
Debit Note 16721.78
Credit Note 17134.03
GOD 0
ROD 0
Other Income 4329
The formula of AR is Cash + Credit - Bounce Cheque - Dr.Note + Cr.Note - GOD + ROD - Other Income Empties
This is used to update the inventory in SAP and is calculated as the net empties i.e. (Load out of Empties – Load in of Empties).
Glass & shells are included in the empties computation
Empties Extract Dump Specifications Field Description
Key Field
Type Length Format
Extract Type Plant Code Transaction Type
Yes Yes Yes
Char Char Char
Transaction Date WH ASDOS Item Code WH ASDOS Unit of Measure Quantity
Yes Yes Yes
Date Char Char Decimal
Fixed Value
2 4 10
"EM" "EI" for positive value in Quantity field "EO" for negative value in Quantity field 10 DD.MM.YYYY 13 9999999999.99
Deposit
GOD (Glass on Deposit) and ROD (Return of Deposit) information in terms of quantity and values is being made available from invoices in ASDOS.
Any discount on deposit is included in the net rate Deposit Extract Dump Specifications Field Description
Key Field
Type
Extract Type Plant Code Transaction Type
Yes Yes Yes
Char Char Char
2 4 10
"DE" "GOD" for Deposit Given "ROD" for Deposit Return
Transaction Date
Yes
Date
10 DD.MM.YYYY
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Length Format
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WH ASDOS Item Code Yes WH ASDOS Unit of Measure Yes Quantity
Char Char Decimal
13 9999999999.99
Amount
Decimal
11 99999999.99
Consignment
Consignment given &Consignment Returned is the net of all Glass loan transactions in the warehouse
It is computed as per the calculations given below.
Load Out Empties as Fulls A
Empties
Load In Empties as Fulls
B
C
Deposit Empties D
Given
Returned
E
Consignment Given / Received
F
(A + B) - (C + D) + E - F
Consignment Extract Dump Specifications Field Description
Key Field
Type
Length Format
Extract Type Plant Code Transaction Type
Yes Yes Yes
Char Char Char
2 4 10
Transaction Date WH ASDOS Item Code WH ASDOS Unit of Measure Quantity
Yes Yes Yes
Date Char Char Decimal
10 DD.MM.YYYY 13 9999999999.99
Fixed Value "CO" "CG" for Consignment Given "CR" for Consignment Return
Other Income Other income is to account from revenue from other sources than beverage sales. This typically includes sale of cups, straws, CO2. We also need to ensure that the revenue from other income is segregated into different GL Accounts as defined below. GL CODE 1 GL CODE 2 GL CODE 3
0000209701 0000209704 0000209799
CO2 Sales Cups, Lids, Straws Sales Other Misc Sales viz: Scrap,etc.
Other Income Extract Dump Specifications PepsiCo Confidential Last Revised: 05/02/12 23:47
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Field Description
Key Field Type
Length Format
Extract Type Plant Code Transaction Type Transaction Date ASDOS Item Code
Yes Yes Yes Yes Yes
Char Char Char Date Char
ASDOS Unit of Measure Quantity Amount GL Code
Yes
Char Decimal Decimal Numeric
Fixed Value
2 4 10 10 DD.MM.YYYY
"OI" "OI" for Other Income Dummy Item Code "XDISCX" "B" 13 9999999999.99 Fixed Quantity - 1 11 99999999.99 10 9999999999
SAMPLE OTHER INCOME FILE
Verification & Validation of Download Data
TYPE OI OI OI
PLANT_CODE NPC9 NPC9 NPC9
Verification of data types has been built in the download program
All extract values are validated through reports in WH ASDOS.
Data is uploaded through a BDC into SAP over the Pepsi WAN. This ensures a secure data transfer.
Data is downloaded in an encrypted format.
A control table exists in WH ASDOS which maintains the control total of the download along with the time & user stamp.
All extracts are tab delimited text files and cannot be manually edited.
The values being uploaded in SAP are cross checked through WH ASDOS reports therefore at the time of monthly closing the values are reconciled in SAP & WH ASDOS ensuring compliance
Data Security
Business Process Owners
The Warehouse Accounts Cordinator / Executive/ Incharge (AE) is responsible for the verification of the download data and upload of data in SAP.
The Warehouse Accounts Coordinator/ Executive/ in charge (AE) is responsible is for reconciliation of SAP & WH ASDOS.
The MU / BU IT is responsible for the uptime & issue resolution of WH ASDOS
The BU Central SAP Cell is responsible for the uptime & issue resolution of SAP
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Section C
2. Direct warehouse interface process
Variant
2.2.
Direct warehouse interface with SAP
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales accounts coordinator
SAP Transaction Code
Process flow
SAP Extract Configuration in ASDOS System This section is intended to explain the SAP Extract configuration and download for Direct Warehouses Note: All locations uses the same configurations and transtypes in invoicing to ensure the consistency of SAP Extract. Step 1: In this we setup the SAP Extract Configuration. For this we click on System Admin System SAP Extract Configuration as shown below
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Section C
2. Direct warehouse interface process
Variant
2.2.
Direct warehouse interface with SAP
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales accounts coordinator
SAP Transaction Code
Process flow
On Clicking the SAP Extract Configuration we get the following screen. This has four tabs and each tab is explained subsequently General Tab
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Deposit Tab
Section C
2. Direct warehouse interface process
Variant
2.2.
Direct warehouse interface with SAP
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales accounts coordinator
SAP Transaction Code
Process flow
Deposit Given Discount Transtype Deposit Return Discount Transtype
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This should always be 64 This should always be 64R
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A/R Tab
Reciepts Doc Type Bounce Cheque Doc Type Credit Note Doc Type Debit Note Doc Type
This should be fixed as RECEPT This should be fixed as BNCCHK This should be fixed as CRNOTE This should be fixed as DBNOTE
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2. Direct warehouse interface process
Variant
2.2.
Direct warehouse interface with SAP
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales accounts coordinator
SAP Transaction Code
Process flow
Sales TAB
Aquafina Discount TransType
This should always be Transtype 85, 86, 87, 88
CSD Discount TransType
This should always be all Transtypes other than 64 , 64R , 85 , 86 , 87 , 88 as they are used already in other configurations
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Step 2: In this we option we extract the files. For this we click on System Admin Utilities SAP Extract as shown below
On clicking the SAP Extract Menu the following screen is generated.
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Prerequisites: Before generating the extract there are a few things, which need to be taken care of: • •
MRP of all SKU’s should be fed in the Standard price zone for the MRP cost element for all SKU’s. In case of Multiple MRP’s the same has to be filled in for all sub stores All settlements and A/R documents should be completed for the day prior to the SAP extract
Operation: In this we select the extract date and the path of the extract folder and click on download. The file name is not to be specified as the files have a predefined naming nomenclature
SAP Upload Process in SAP System This section is intended to explain the SAP Upload Process for the extract files downloaded from Direct Warehouses.
Trigger: Business Process Description Overview This transaction is used to upload Direct Warehouse Transactions from ASDOS to SAP. The data is summarized at Warehouse level for a day. ASDOS will generate seven extracts (Load List is not used) for each location, one each for Sales, Empties, Consignment, A/R, Deposit, Sales Return, Other Income and Load List. The naming convention for files generated from ASDOS are as follows: • Sales – -SA-.txt • Empties – -EM-.txt • Consignment – -CO-.txt • A/R – -AR-.txt • Deposit - -DE-.txt • Sales Return - -SR-.txt • Other Income - -OI-.txt • Load List - -LO-.txt Where AAA9 stands for the plant code of the uploading location and YYYYMMDD stands for the year, month and day
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Input –Required Fields
Field Value /Comments SAP plant code Date of upload Select one of the following: • Sales Order • Empties • Consignment • AR Upload • Deposits • Others Income • Sales Return • Load List
Plant Date Upload Type
Business Process Description Overview Output – Results Comments • Posting of relevant document with document number
Procedural Steps 1.1.
Access transaction by:
Via Menus Via Transaction Code
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YWAR
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.2. Screen 1: On screen “Warehouse Upload,” enter information in the fields as specified in the table below:
Field Name
Description
Plant Date
Plant Code
Upload Type
The upload types have been classified into the following categories: • Sales Order • Empties • Consignment • AR Upload • Deposits • Others Income • Sales Return • Load List
Date of Upload
R/O/C R R
User Action and Values Enter the plant Code Enter the date for which data has to be uploaded Select the relevant button for upload
Comments
All other fields not included in this table do not require any entries.
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1.3
Press “Execute” button.
1.4
Screen 2: On screen “Direct Warehouse Upload Program”
Select the file to be uploaded. Leave the Check File checkbox on. In the ON status the program will not upload but will only validate the file. If case of errors in the file a screen will be displayed with the exact error message. Otherwise a popup a message specifying that user can upload data will be displayed on the screen. It is recommended that the upload should be executed first with the checkbox on and if there are no errors, should re-execute with checkbox OFF. In the OFF mode the actual upload of data take place. Click on execute. In the checkbox OFF mode data will be uploaded and a screen confirming the document number created will be displayed on the screen. Repeat steps 1.2 to 1.8 for each of the upload type
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Section C
2. Direct warehouse interface process
2.3. Direct
Variant
warehouse Reconciliation key steps
SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Accounts Executive / Sales accounts coordinator
SAP Transaction Code
Process flow
SAP-ASDOS RECONCILIATION PROCESS SAP upload Reconciliation
Ref. No. Doc. No.
Particulars
As Per Manual
Net Sales Sales Sales Return
2-May-06 As per Sap
Difference
-831260.88 -831260.88
-831632.50 -831632.5
371.62
Discount A&M
99726.51
98927.92 795.06
798.59 -795.06
Deposit Received Refund
-20.00 -120.00 100
-20.00 -120 100
0.00
Debtors Given Received
-89682.63 126083.32 -215765.95
-172996.36 -172996.36
83313.73
Bounce Cheque Entry
0.00
Bank Charge
0.00
PIH Cash Recd Other Income (Scrap Sale) C&Fa A/c Short Excess
0.00 65311.00 65311
0.00
65311.00
755926.00 755926
904925.88 904925.88
-148999.88
0.00
0.00
0.00
BOA Vinayak Bank Cash Dep. Cheque Dep.
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Sample Reconciliation Process at Calcutta W/h (YNCB9)
Net Sales Sales Sales Return CO2 , Cup sale , other In Discount Sample JV of SAP Vs ASDOS Upload rectification Entry
Deposit Received
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BANK CHARGES COST PEPSICO INDIA HOLDI LTD.
WAREHOUSE WISE STATUS OF AR DIFFERENCE DUE TO WHICH THE JV IS POSTED
WAREHOUSE WI JOURNAL VOUCHER
Rectification Entry Passed d Unit WH Proper effect given
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Section C
3. FOBO sales
Variant SAP Menu Path Role
Create a sales order for FOBO sales COPC / FOBO Commercial manager
SAP Transaction Code
Process flow
DD / cheq received at the FOBO commercial locations
Order is created by FOBO commercial manager in SAP.
Last Revised: 05/02/12 23:47
VA01
Order is forwarded to respective Unit PAMS
Manual Process
Create a Delivery basis order, priority
VL01N / VL02N / VL03N
After delivery group perform picking
VL02N / VL03N
Create Shipment document
VT01N / VT02N
Create Shipping Cost document
VI01/ VI02
Create a billing document
VF01 / VF02 / VF03
Print the billing document – if the despatch is done from warehouse, if the sales is made from the plant, the print transaction is > J1IP
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Manual Process
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Section C
FOBO sales
Variant SAP Menu Path Role SAP Transaction Code
3.1
create the FOBO sales Order
Create a sales order for FOBO sales, delivery and billing process is the same as normal distributor delivery and billing process. COPC / FOBO Commercial manager Process flow
1
2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type ZOR1 – Create sales order
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Press Enter OR click on the
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 40 for Fobo sales distributor Type “ 00 ”
you will get the next screen
Delivery and Billing process for FOBO is the same refer distributor delivery creation and billing process
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Section C
4. Process Chart – Distributor Export Sales process Export process
Variant Process
Export team
Role
Export order will be processed against Risk Guarantee instrument – Letter of credit
Manual Process
Enter the Letter of credit transaction code; financial document is created as letter of credit
VX11N / VX12N / VX13N
Against the letter of credit Export order is created
VA01 / VA02
Financial document is entered in the Export order System checks the credit limit against the letter of credit
VA02
VA02
The delivery and billing process of the export sales is same as distributor Delivery and Billing process.
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Section C 4.1.
Variant
4. Export sales Create Export Financial Document
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VX11N / VX12N / VX13N
1
SN
Field
Description
Values/ Action
1
Type the Transaction code
Type the transaction code in the command editor
Type the VX11N transactions
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Section C
4.1.
4. Export sales
Create Export Financial Document
Variant SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VX11N / VX12N / VX13N ( letter of Credit )
1 2
3
SN
Field
Description
Values/ Action
1
Financial document. cat Financial document. Type Company code
Enter the financial document as Others Type the Two digit financial document type Enter the relevant company code
Select the Financial document category as Other Enter the “ 05 “ as financial doc type
2 3
Press Enter OR click on the
Enter the co code “ PIH “ if the company is PIH or select the relevant company code
you will get the next screen
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Section C 4.1.
Variant SAP Menu Path Roles SAP Transaction Code
4. Export sales Create Export Financial Document
Logistics Materials Management Foreign Trade/Customs Payment Guarantee Documentary Payments Financial Document VX11N - Create VX12N - Change VX13N - Display COPC / AE’S ( Central Order Processing Cell , Accounts Executives ) VX11N / VX12N / VX13N - Create Export financial document
1 2
3 4 5
6 8 7
SN
Field
Description
Values/ Action
1
Customer
Enter the Customer code
Enter the export customer code
2
Sold to party
System culled data from the customer masters
3
General Data
Sold to party comes by default , this information culled directly from the customer masters Click on the general data Tab
4
Bank Country
Enter the Bank country code
Type the bank country code “ IN “
5
Bank Key
Enter the Bank key
6
Ext FD number
Enter the FD number
Enter the Bank key code of SAP “ CITIGN-001” Enter the FD number
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Enter the value in the general data tab
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4.1.
Variant SAP Menu Path Roles SAP Transaction Code
7 8
4. Export sales Create Export Financial Document
Logistics Materials Management Foreign Trade/Customs Payment Guarantee Documentary Payments Financial Document VX11N - Create VX12N - Change VX13N - Display COPC / AE’S ( Central Order Processing Cell , Accounts Executives ) VX11N / VX12N / VX13N - Create Export financial document
Financial Document value Lett.-of-credit currency
Press Enter OR click on the
Enter the doc value Enter the letter of credit currency in the form of conversion
Enter the Bank Guarantee value in the USD currency Enter the Letter of credit currency conversion mode.
you will get the next screen
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Section C 4.1.
Variant SAP Menu Path Roles SAP Transaction Code
4. Export sales Create Export Financial Document
Logistics Materials Management Foreign Trade/Customs Payment Guarantee Documentary Payments Financial Document VX11N - Create VX12N - Change VX13N - Display COPC / AE’S ( Central Order Processing Cell , Accounts Executives ) VX11N / VX12N / VX13N - Create Export financial document
9
1 0
1 1
SN
Field
Description
Values/ Action
9 10
Dates / Delivery dates Opening date
Enter the relevant information in the Dates / Delivery dates Enter the start date of the letter of credit
11
Validity end date
Click on the next tab Dates / Delivery dates Enter the validity date of the letter of credit Enter the end date of the letter of credit
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Enter the end date of the letter of credit
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Section C 4.1.
Variant SAP Menu Path Roles SAP Transaction Code
4. Export sales Create Export Financial Document
Logistics Materials Management Foreign Trade/Customs Payment Guarantee Documentary Payments Financial Document VX11N - Create VX12N - Change VX13N - Display COPC / AE’S ( Central Order Processing Cell , Accounts Executives ) VX11N / VX12N / VX13N - Create Export financial document
1 2
SN
Field
12
Bank
Description
Values/ Action
Click on the Bank Tab and check the information Click on the next tab –Status and do the following
Check the letter of credit information in Banks Tab
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Section C 4.1.
Variant SAP Menu Path Roles SAP Transaction Code
4. Export sales Create Export Financial Document
Logistics Materials Management Foreign Trade/Customs Payment Guarantee Documentary Payments Financial Document VX11N - Create VX12N - Change VX13N - Display COPC / AE’S ( Central Order Processing Cell , Accounts Executives ) VX11N / VX12N / VX13N - Create Export financial document
1 8
1 7
1 3 1 5 1 6
1 4
SN
Field
Description
Values/ Action
13
Status
Check the status of the document
Check the status of the document and click on the A to D tab
14 15
Document has been created A
16
B , C, D
17
Status
Enter the date on which the document is created Click on the Document status – A Time of the document created comes default Keep clicking on the B ,C and D Press B to D tab , system will propose the status tab date and time After clicking on the D status , the If the status of the document is turned as status of the document should turn as green means now you can save the green document Click on the save icon Financial document will get created if you click on the save button
18
The same financial document will get used in the Export Order entry, the process of export order entry is explained below. PepsiCo Confidential
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Section C
4. Export sales
Variant
4.2.
Create Export Orders in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZEXP order Type for Export order
“After entering the VA01 Transaction code you will come to the next screen as shown”
1
2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type ZEXP – Customer Indent
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Press Enter OR click on the
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 30 for Export distributor Type “ 00 ”
you will get the next screen ,
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Section C
4. Export sales
Variant
4.2.
Create Export Orders in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZEXP order Type for Export order
“After entering the VA01 Transaction code you will come to the next screen as shown”
1 5
2
3
SN
Field
Description
Values/ Action
1
Sold to Party
Enter the five digit export customer code
2
Po Number
3
Material code
Enter the Sold to Party as export customer Enter the Purchase Order number in the free text Enter the Material code
4
Order Qty
Enter the Order Qty
Enter the Order Qty
5
Enter the Purchase Order number in the PO text Enter the 4 digit material code
Click on the Header and enter the Click on the Header and enter the pricing pricing and Financial document of the conditions order
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Section C
4. Export sales
Variant
4.2.
Create Export Orders in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZEXP order Type for Export order
6
SN
Field
6
Billing
Description
Values/ Action
Click on the Billing Tab and update Enter the Financial document click on the the financial document billing document After clicking on the Billing Tab check how to enter the Financial document.
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4. Export sales
Variant 4.2.
Create Export Orders in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZEXP order Type for Export order
7
SN
Field
Description
Values/ Action
7
Financial Doc
Enter the Financial Document
Enter the Financial document created through – VX13N
Go to the condition Tab and enter the Export bill amount
The next step is to enter the pricing; the pricing amount is entered material wise. The attached screen short of how to enter the price material wise:-
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Section C
4. Export sales
Variant
4.2.
Create Export Orders in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZEXP order Type for Export order
8
SN
Field
8
ZPRO
9
Description
Values/ Action
Select the condition type an type Enter the Condition as ZPRO ZPRO 9 Amount Enter the Amount in the amount Enter the amount material wise in the column amount column After entering the amount in the amount column click on the save button and Save the document.
The other Delivery and Billing process of the Export Orders are same. The Billing Type for the Export is – ZEXP
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Section C
5. Promo sales
5.1 Recording of Promo sales Order in SAP
Variant SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01 ZOR1 order Type for Promo order
After entering the VA01 Transaction code you will come to the next screen as shown”
1 2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type ZOR1 – Customer Indent
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Press Enter OR click on the
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 10 for Indirect distributor Type “ 00 ”
you will get the next screen
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Section C
5. Promo sales
Variant
5.1 Recording of Promo sales Order in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01
“After the order type and sales organization and all other relevant information are entered press ENTER you will get the new screen shown below:-
4 1
2
SN
Field
1
Sold-to party
2 3
3 5
Description
The Customer Code from whom we have received the claim. Ship-to party The Customer Code from whom we have received the claim. Purchase order no. Field to capture reference number
Press Enter OR click on the 4
Pop up message
5
Yes / No
Values/ Action Type the 10 digit code of the customer The Sold-to party code is defaulted Enter the Distributor CE territory code , this text will be used for open order report
or Press Enter you will get the next POP up screen The Popup message will give the information regarding the A/R and Glass balance available with the distributor as on date. Click yes for updating the other Data , and if you don’t want him to despatch click on “ NO”
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Click Yes to proceed for next transactions.
Share POP up message details with CE or Sales accounting manager
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Section C
5. Promo sales
Variant
5.1 Recording of Promo sales Order in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
COPC / AE’S ( Central Order Processing Cell , Accounts Executives )
SAP Transaction Code
VA01
“After the order type and sales organization and all other relevant information is entered press ENTER You will get the new screen shown below:-
1 0
1 1
1 2
9
6
7
8
1 3 SN
Field
Description
Values/ Action
6
Material
Type in the 4 digit SKU.
7
Order Qty
8
Plant code
9
Volume
10 11
Edit Display range
The SKU code for which the discount or any other expenses are incurred. Enter the Order Qty as per Fax or over phone Check the plant code , this information directly flows form the customer master or you can also modify The total Qty order received form the distributor Click on the Edit Tab Click on the Display range
12
Material
13
Promo Material
Press
Check the Free sampling material below the main material code Check the Promo / Free material code
Enter the Sales Order Qty Type – 4 Digit Plant code
Total Order Qty Click on the Edit Tab Click on the display range lick on the display range. Check the Free Promo material code , below the main material code
icon the order will get saved and system will generate the Order number
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The Delivery and Billing process is same.
Section C Standard Process
6. Process Chart – Distributor Sales Return process Return sales order capturing process flow
Received mail from the UM’s or TDM on sales return.
Manual Process ( UM’s/ TDM )
Create a Sales return order with or without reference to forward billing document
VA01
Change the return order if any return document
VA01 / VA02
YVA05
List of pending orders list
Release the sales return
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VA02
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Section C Standard Process
6. Process Chart – Distributor Sales Return process Delivery and Billing capturing Process flow List of pending orders list is generated and status of the order is checked
Shipping Team Executes Cleared orders Delivery and checks the Shipping condition and forwarding Agent (Transporters 4 digit code), Do the PGR
YVA05
VL01N
VF01 Create the Return Billing document
Change the billing document and check the billing document
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VF02
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Section C
6. Create Sales Return Order with and without reference to billing 6.1 Create the sales return order with Ref to Billing
Standard SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Sales accounting manager
SAP Transaction Code
VA01
“After entering you user name and password you will come to the next screen as shown”
1
SN
Field
Description
Values/ Action
1
VA01
Type transaction code in the command editor field
Type VA01 transaction code ( T’code )
Press Enter OR click on the
you will get the next screen
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Section C
6. Create Sales Return Order with and without reference to billing 6.1 Create the sales return order with Ref to Billing
Standard SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Sales accounting manager
SAP Transaction Code
VA01 ZRET Return sales
“After entering the VA01 Transaction code you will come to the next screen as shown”
1
2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type ZRET – Product Return Customer Indent
2
Sales Organization
3
Distribution Channel Division
classification that distinguishes between different types of Sales document. Company code , where you want to create the claim order , for e.g is the customer is assigned to ASDC , the sales organization will be ASDC The way in which products or services reach the customer. A way of grouping materials, products, or services.
4
Press Enter OR click on the
Select – relevant company code where distributor Is assigned , for e.g. type – 1000 for PIH , 3000 for ASDC , 4000 , for ADBL , 6000 for TBC and 7000 for AFJP Type 10 for Indirect distributor Type “ 00 ”
you will get the next screen
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Section C
6. Create Sales Return Order with and without reference to billing 6.1 Create the sales return order with Ref to Billing
Standard SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Sales accounting manager
SAP Transaction Code
VA01 ZRET Return sales
5
6
7
SN
Field
Description
Values/ Action
5
Billing document
Enter the billing document
6
Billing document
7
Copy
Type the billing document in the above text Click on the Copy icon
Click on the Billing document for typing the billing document Give the Forward billing document text given above Click on the COPY icon
Click on the Copy icon you will get the next screen
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Section C
6. Create Sales Return Order with and without reference to billing 6.1 Create the sales return order with Ref to Billing
Standard SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
Sales accounting manager
SAP Transaction Code
VA01 ZRET Return sales
6
1 3
2 5
4
SN
Field
1
Sold-to party
Description
Values/ Action Sold to party number will come from the forward billing document Sold to party number will come from the forward billing document
3
The Customer Code will appear by default from the forwarding Ship-to party The Customer Code will appear by default from the forwarding. Purchase order no. Type the PO number as sales return
4
Order reason
Type the Order reason
5
Billing block
Billing block
Type the order reasons as per the dropped list Check the sales Return in the billing block
6
Amount
Check the amount of the sales return
Check the sales return amount
S
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Section C
6. Create Sales Return Order with and without reference to billing 6.1 Create the sales return order with Ref to Billing
Standard SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
Sales accounting manager
SAP Transaction Code
VA01 ZRET Return sales
“After the order type and sales organization and all other relevant information is entered press ENTER You will get the new screen shown below:-
7
SN
Field
Description
7
Delivery Block
Remove the delivery block before you Remove the Delivery block and save the save the return sales order return.
Press
Values/ Action
icon the order will get saved and system will generate the Order number
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1
SN
Field
Description
Values/ Action
1
VL01N
Type transaction code – VL01N in the Enter VL01N transaction code in command editor command editor
Press enter you will come to the next screen where you have to enter the cleared Order number
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
2 3 4
SN
Field
Description
Values/ Action
2
Shipping Point
3
Selection Date
Enter the Shipping point / plant code from where you are despatching the stocks to distributor Selection dated comes by default , current date
Enter 4 Digit plant code as shipping point , each Manufacturing plant is define as shipping point . System takes current date as selection date
4
Order
Type cleared order number in the order field
Type cleared order only
Press enter or click on
you will come to the next screen where you have to complete the following steps
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
5
SN
Field
Description
Values/ Action
5
Picking
Click on the Picking Tab
Click on the Picking Tab and check the picking Tab
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 1
6
7
9
1 0
8
SN
Field
Description
Values/ Action
6
Material
4 Digit material code culled directly from the Order
In delivery system checks the stocks in SAP
7
Plant
Default shipping point comes from the plant
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
8
Storage location
Storage location is a logic place where I pick my stocks
9
Delivery Quantity
System will populate the Order qty as delivery qty
System by default picks the storage location. , system will allow you to change the storage location if you wish to change. System checks the stock availability at the time of delivery.
10
Batch
Check the return Qty and Batch Number
Check the return Qty and batch number with the physically unloaded.
11
Post goods Receipt Click on the Post Goods Receipt
Check the stock and click on the PGR
Click on the PGR Icon, the delivery document will get saved. And physical stock in SAP will Increase , the system will generate the financial entry
If you get an error while saving the – Post goods receipt (PGR) please check the following steps
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 2
SN 12
Field
Description
Header
Click on and check , the Shipment and partner Tab
After clicking on the
Values/ Action In Shipment tab you check the route number , Truck type and in partner data you check the transporters as vendor code
tab the next screen will appear, click on the shipment and partner
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 5 1 4 1 3
SN
Field
Description
Values/ Action
13
Route
Check the Route number
14
Inco1
Inco term is one and Two way type
15
Truck Type
Route number will come from the Order and Route master updated in the system. Inco term is defined in the customer In the sales area data In customer master General data in additional data this filed is updated.
Truck type is maintained in the customer master After updating the above field we have to check the partner Tab.
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Section C
6. Create Sales Return Order with and without reference to billing 6.2 Create the sales return Delivery
Standard
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document VL01N - With Reference to Sales Order
Role
Shipping Executive and Shipping coordinator VL01N
SAP Transaction Code
1 8 1 6
1 7
SN
Field
Description
Values/ Action
16
Partner
17
Forwarding Agent
Need to update the forwarding agent to determine freight. Enter Transporters as vendor code in the partner field
18
PGR
Click on Partner Tab and update the Transporters code Partner code , is nothing but vendor code Click on PGR and save the delivery
After updating the entire filed click on Save icon document. PepsiCo Confidential
to save the delivery, system will generate the delivery
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Section C
6. Create Sales Return Order with and without reference to billing 6.3 Create the sales return billing
Standard
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Shipping Executive and Shipping coordinator
Role
VF01 SAP Transaction Code
The Final step to create the Billing document, please follow the steps to create the billing document. 1
2
SN
Field
1
VF01
Description
Values/ Action
Create the billing document by typing Type VF01 the transaction code – VF01 in command editor 2 Select the Menu You can also select the Menu path for Click on the Menu path or Type VF01 path creating the billing document Type VF01 or click on the menu path for creating the billing document – Press enter >> the next screen will appear.
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Section C
6. Create Sales Return Order with and without reference to billing 6.3 Create the sales return billing
Standard
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Shipping Executive and Shipping coordinator
Role
VF01 SAP Transaction Code
3
SN
Field
3
Document
Description
Values/ Action
Enter the Order Number in the Enter the Order Number document in the document field document filed. Only PGI completed delivery document is allowed for billing, if you don’t complete the PGI and want to create the Invoice you will get an error message. Post clicking on Save Icon the system will give following message “ Document XXXXXX saved ( no accounting document generated ) PepsiCo Confidential
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Section C Standard
6. Create Sales Return Order with and without reference to billing 6.3 Printing the sales return billing Sales and Distribution Billing Billing Document VF02 – Change
SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
There is no physical print out of sales return is taken at the time of sales return process
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Section C Standard
6. Create Sales Return Order with and without reference to billing 6.1 Create the Sales order without reference to Billing Logistics Sales and Distribution Sales Order
SAP Menu Path Sales accounting manager
Role
VA01 SAP Transaction Code
1
2 3 4
SN
Field
Description
Values/ Action
1
Order Type
Type the Order Type
2
Sales Organisation
3
Distribution Channel Division
Type the relevant sales Organisation Type Enter the Distribution channel
Enter the Order type – ZRET and follow the steps Enter the Sales Organisation
4
Enter the Division
Enter the Distribution channel Enter the Division
Do not click on the create with reference tab at the time of all sales return sales orders created without reference to Billing.
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Section C
8. Invoice Cancellation process flow
Variant SAP Menu Path Role
Document flow on the cancellation process Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
Write all the documents number you want to cancel, Start with Excise, Billing, Delivery Number and Order Number
Reverse the Excise Invoice, if you are canceling the Excise Invoice
Manual
J1IIN
Check the Cancelled Excise Entry before you go and cancel the Billing Document
J2IF
Cancel the Billing document
VF11
Cancel the Shipment Cost
VI02
Delivery Reverse (PGI reversal)
VL09
Cancel the Shipment Document
VT02N
Cancel the delivery document
VL02N
VA02
Cancel the Order document
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
1
SN
Field
Description
PepsiCo Confidential
Values/ Action
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1
J1IIN
Type the Transaction code J1IIN
Press Enter OR click on the
You can also follow the standard SAP menu path and click on J1iin Transactions
or Press Enter you will get the next screen
Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
2
SN
Field
Description
2
Cancel Excise Click on the Red Cancel Button for Invoice cancelling Excise Invoice If you click on the Red cancel icon , you will get the next screen
PepsiCo Confidential
Values/ Action Click on Red button for Excise Invoice cancellation
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
3
4 5
6
SN
Field
3
Next Screen will appear Document Number
Description
Values/ Action
New screen as shown will appear on Click on Red button for Excise Invoice your screen cancellation 4 Enter the Excise Billing document Enter the Excise Billing document number in the Document Number number 5 Document Year Enter the Excise Billing Document Enter the Excise financial Year Year or Excise Document Year 6 Series Group Enter the Excise series number , this Two digit series number specific to the is unique for the Manufacturing Plant Plant Press enter you will come to the next screen , the List of Series group Is attached for your information
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
7 8
SN
Field
Description
7
Yes
Click on Yes Button and Proceed
8
Click on the Yes button you will get the next screen
PepsiCo Confidential
Values/ Action
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
9
SN
Field
Description
9 Click on the
Values/ Action
Click on Yes Button and Proceed button you will get the next screen
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8. Invoice Cancellation
Section C
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
1 0
SN
Field
Description
10 Click on button your document will get saved
Values/ Action Click on red cancel icon your document will get cancelled.
Check the cancel entry through transaction code >> J2IF >> and see the cancellation is completed or not
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Section C
8. Invoice Cancellation
8.1 Invoice Cancellation of Excise Invoice
Variant SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
1 1
SN
Field
Description
11
Click on the status
Values/ Action button to check the
Click on the Execute icon and check the reversal entries
1 2
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Section C
8. Invoice Cancellation
Variant
8.2
Cancellation of billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
SN
Field
12
VF11
Description
Enter the Transaction code VF11 on the command editor Press enter you will get the next screen
Values/ Action Enter the transaction code
1 3
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Section C
8. Invoice Cancellation
Variant
8.2
Cancellation of billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
SN
Field
Description
Values/ Action
13
Document
Enter the billing document number you want to cancel
Enter the billing document you want to cancel
Press your document will get cancelled , the system will generate the new billing document with the billing type “ S1” , but if you cancel the sales return billing document , the system will generate the billing type “ S2 ”
After cancelling the Excise document and billing document the next steps is to cancel the Freight cost document, then we will be first reversing the PGI and then we will cancel the shipment document. Caution! (Before reversing the PGI, you must ensure that the Excise and Billing document are cancelled. else there will be a difference in the Excise duty at the month end and you can not correct the entries , the only way to rectify this error is to pass manual entries with the proper approval )
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Section C
8. Invoice Cancellation
Variant
8.3
Cancellation of Shipment cost document
SAP Menu Path
Logistics Logistics Execution Transportation Shipment Costs Change VI02 - Single Document
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
2
1
SN
Field
Description
Values/ Action
1
Shipment Cost Number
Shipment cost document number
2
Click on the Yes button
Enter Shipment cost document number which is to be canceled you will get the next screen
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Section C
8. Invoice Cancellation
Variant
8.3
Cancellation of Shipment cost document
SAP Menu Path
Logistics Logistics Execution Transportation Shipment Costs Change VI02 - Single Document
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
4
3
SN
Field
Description
Values/ Action
3
Line Item
4
Details
On the overview screen select the line Item Click on Goto -> Details or press F2
It will take you to freight item screen
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Section C
8. Invoice Cancellation
Variant
8.3
Cancellation of Shipment cost document
SAP Menu Path
Logistics Logistics Execution Transportation Shipment Costs Change VI02 - Single Document
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
5
6
SN
Field
Description
1
Settement
Select the settelment Tab
2
Cancellation
Select the cancellation check mark
3
Save
Press Save button
Values/ Action
Mark the value as
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant 8.3
Cancellation of Shipment cost document
SAP Menu Path
Logistics Logistics Execution Transportation Shipment Costs Change VI02 - Single Document
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
7
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant 8.3
Cancellation of Shipment cost document
SAP Menu Path
Logistics Logistics Execution Transportation Shipment Costs Change VI02 - Single Document
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
8
SN
Field
Description
7
Delete shipment cost document Delete Shipment Cost
On the overview screen press the shipment cost document On the pop window press
8
Values/ Action
button
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant
8.4
Cancellation of PGI
SAP Menu Path
Logistics Sales and Distribution Shipping and Transportation Post Goods Issue VL09 - Cancellation/Reversal
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
2
1
SN
Field
Description
Values/ Action
1
Shipment Number
Shipment number
2
Execute
On the overview screen enter the shipment number which is to be reversed Press Execute button
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant
8.4
Cancellation of PGI
SAP Menu Path
Logistics Sales and Distribution Shipping and Transportation Post Goods Issue VL09 - Cancellation/Reversal
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
4
3
SN
Field
Description
3
Click on the Empty box Cancel/ Reverse
Click on delivery which you want to delete Click on the Cancel and Reverse icon or press F8
4
Values/ Action
Reverse the PGI , and check the stocks , you stocks in SAP will increase After clicking on the Cancel and Reverse button you will get the next screen
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant
8.4
Cancellation of PGI
SAP Menu Path
Logistics Sales and Distribution Shipping and Transportation Post Goods Issue VL09 - Cancellation/Reversal
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
5
SN
Field
Description
5
Click on the Empty box
Click on delivery which you want to delete
Click on the
Values/ Action
and go to the next screen
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant
8.4
Cancellation of PGI
SAP Menu Path
Logistics Sales and Distribution Shipping and Transportation Post Goods Issue VL09 - Cancellation/Reversal
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
5
SN
Field
Description
20
Read the message
If you get the above message , which means there is no issue in the reversal
Click on the
Values/ Action
and now go for the next steps for deleting the delivery
Section C PepsiCo Confidential
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8. Invoice Cancellation
Variant 8.5
Cancellation of Shipment document
SAP Menu Path
Logistics Logistics Execution Transportation Transportation Planning Change VT02N - Single Documents
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
2
1
SN
Field
Description
Values/ Action
1
Shipment Number
Shipment document number
2
Click on the Yes button
Enter Shipmentdocument number which is to be canceled you will get the next screen
Section C
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8. Invoice Cancellation
Variant 8.5
Cancellation of Shipment document
SAP Menu Path
Logistics Logistics Execution Transportation Transportation Planning Change VT02N - Single Documents
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
3
4
SN
Field
Description
3
Delete shipment document Delete Shipment document
On the overview screen press the delete shipment document On the pop window press
4
Values/ Action
button
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Section C
8. Invoice Cancellation
Variant
8.6
Cancellation of Delivery document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
1
SN
Field
1
VL02N
Description
Change the Delivery note and enter the delivery number Press enter the delivery number and press enter
PepsiCo Confidential
Values/ Action Enter delivery number
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Section C
8. Invoice Cancellation
Variant
8.6
Cancellation of Delivery document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
2
SN
Field
2
VL02N
Description
Values/ Action
Go to Out bound delivery and select the delete Press enter out bound delivery, you will get the drop down list, you will have to select the delete button, refer the screen shown below.
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Section C
8. Invoice Cancellation
Variant
8.6
Cancellation of Delivery document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
3
SN
Field
Description
Values/ Action
3
Delete
Click on the delete button
Press the delete button for cancelling the delivery
Click on the delete icon you will get the next screen
4
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Section C
8. Invoice Cancellation
Variant
8.6
Cancellation of Delivery document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements Excise Invoice For Sales Order J1IIN - Outgoing Excise invoice create/change/display
Role
Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
SN
Field
Description
4
Yes
Click on the yes button
Values/ Action
Press the Yes button for cancelling the delivery Before deleting the delivery is sure that you want to really cancel the delivery. And after you confirm that you want to delete the delivery click on Yes.
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Section D
1. Physical Inventory Process
1.1 Create Physical Inventory Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory > Phys. Inventory Doc. > Create ↵
SAP Transaction Code Roles / Resposibilities
MI01 Shipping person
2 1 3
SN
Field
Description
Values/ User Action
1
Plant
Name of the Plant
Enter name of the plant
2
Storage Location
Place where the material is stored
Enter / select storage location
3
Posting Block
Tick on posting block
4
Freeze Book Inventory
Put a tick in this indicator column so that updation in book stock is not allowed till the end of Physical Verification process in SAP. Put a tick in this indicator column so that the current book inventory is recorded in the physically inventory document
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Tick on freeze book Inventory
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Press Enter OR click on the
you will get the next screen
Section D
1. Physical Inventory Process 1.1 Create Physical Inventory Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory > Phys. Inventory Doc. > Create ↵
SAP Transaction Code Roles / Resposibilities
MI01 Shipping person
5
6
SN
Field
Description
Values/ User Action
5
Material
Enter the material code / Codes
6
Batch
Enter the numeric code in respect of material Enter batch number of the material
Enter Batch number/s If a material has more than one batch, you will have to enter the same material in multiple lines, one line for each batch If you leave the batch field empty and press ‘Enter’ SAP will automatically fill batch numbers.
Press on the
button (SAVE).
Physical Inventory Document is created and a numeric code is assigned to the same. Please enter the respective work rules in the steps In case of Batch Managed Items always Physical Verification of stocks needs to be done batch wise and it should correlate with your batch book stock. Note: More than one material can be included in the same Physical inventory document, on different lines.
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Section D
1. Physical Inventory Process 1.2 Create Physical Inventory Count Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory Inventory Count. > Enter ↵
SAP Transaction Code Roles / Resposibilities
MI04 Shipping person
Input –Required Fields Physical Inventory Document Count Date Qty
Field Value /Comments Enter Numeric Number of the document created Date on which count of materials is undertaken Quantity of materials in Physical Stock
7
8 9
SN
Field
Description
Values/ User Action
7 8
Physical Inventory Document Fiscal Year
Enter Numeric Number of the document created Enter fiscal year
9
Count Date
Numeric Number of the document created Fiscal year in which count of materials is undertaken Date on which count of materials is undertaken
Press Enter OR click on the
Enter Counting date
you will get the next screen
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Section D
1. Physical Inventory Process 1.2 Create Physical Inventory Count Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory Inventory Count. > Enter ↵
SAP Transaction Code Roles / Resposibilities
MI04 Shipping person
1 0
SN
Field
Description
Values/ User Action
10
Quantity
Quantity counted
Enter the quantity as per the count at SKU level / line item
Press on the
button (SAVE).
Count entered for physical inventory document xxxxxxxx While physically verifying the materials the relevant batch number also to be noted alongside so that proper comparison can be made in respect of book batch and actual batch. Note : You can recount the material by using transaction MI11 (Recount) and then posting the count results as above.
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Section D
1. Physical Inventory Process 1.3 Post Physical Inventory Count Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory > Difference > Post ↵
SAP Transaction Code Roles / Resposibilities
MI07 Plant accountant / Unit finance manager
1 1 1 2 1 3
SN
Field
Description
Values/ User Action
11 12
Physical Inventory Document Fiscal Year
Enter Numeric Number of the document created Enter fiscal year
13
Posting Date
Numeric Number of the document created Fiscal year in which count of materials is undertaken Date on which posting inventory adjustment document posted
Press Enter OR click on the
Enter Posting date
you will get the next screen
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Section D
1. Physical Inventory Process 1.3 Post Physical Inventory Count Document
Standard SAP Menu Path
Logistics > Material Management > Physical Inventory > Difference > Post ↵
SAP Transaction Code Roles / Resposibilities
MI07 Plant accountant / Unit finance manager
1 3
SN
Field
Description
Values/ User Action
13
Quantity
Quantity counted
Enter the quantity as per the count at SKU level / line item
Press on the
button (SAVE).
Diffs in phys. inv. doc. 100000582 posted with m. doc. 4900737753 Differential quantity of material and differential value is posted into the system. Accounting document is created. System compares the book stock and physical stock as entered in the system and throws up the difference qty and difference value (based on weighted average rate. Select the line items for which you want to post the differences by ticking those lines.
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Section D
2. Scrapping the Stocks 2.1
Standard
Stock Scraping process
SAP Menu Path
Logistics > Material Management > Inventory Management > Goods Management > Goods Issue / Goods Issue (MIGO) ↵
SAP Transaction Code Roles / Responsabilités
MB1A / MIGO_GI Stores / Shift Engineer / Shipping
Caution! :- Before you come to the scrap entry ensure you have proper approval for scrapping the Finished Goods and you need to transfer the stocks from Unrestricted to Blocked stocks through movement type – 344 ( Refer User manual on I 2C )
4
3
1 2 5
SN
Field
Description
Values/ User Action
1
Movement Type
Key for the type of goods movement
Enter the movement type as 555
2
Plant
Key uniquely identifying a plant.
Enter Plant Code
3
Document Date
Enter the date.
4
Posting Date
The document date is the date on which the original document was issued Date which is used when entering the document in Financial Accounting
5
Storage Location
Enter posting date
Place where the material is being Enter storage location as per goods stored movement The document date is the date on which the original document was issued
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Date which is used when entering the document in Financial Accounting
Section D
2. Scrapping the Stocks
Standard
2.1
Filled stock Bottles to Scraping process
SAP Menu Path
Logistics > Material Management > Inventory Management > Goods Management > Goods Issue / Goods Issue (MIGO) ↵
SAP Transaction Code Roles / Resposibilities
MB1A / MIGO_GI Stores / Shift Engineer / Shipping
4
1
2
3
SN
Field
Description
Values/ User Action
1
Material
Enter the code of glass/ PET/Can
2
Quantity
3
Unit of Measure
Field for entering the component code Field for entering the component quantity Enter the unit of measure
4
Cost Center
Press Enter OR click on the
Enter the Cost center define for the shipping
Enter the qty rejected either in Nos or Cas Enter field as in Nos or Cas Enter the Cost center
you will get the next screen
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Section D
2. Scrapping the Stocks
2.1
Standard
Filled stock Bottles to Scraping process
SAP Menu Path
Logistics > Material Management > Inventory Management > Goods Management > Goods Issue / Goods Issue (MIGO) ↵
SAP Transaction Code Roles / Resposibilities
MB1A / MIGO_GI Stores / Shift Engineer / Shipping
1
SN
Field
Description
Values/ User Action
1
Reason for MVmt
Field for entering the reason for movement code
Enter the reason for movement code
Press Enter OR click on the
you will get the next screen
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2. Scrapping the Stocks
Section D
2.1
Filled stock Bottles to Scraping process
Standard SAP Menu Path
Logistics > Material Management > Inventory Management > Goods Management > Goods Issue / Goods Issue (MIGO) ↵
SAP Transaction Code Roles / Resposibilities
MB1A / MIGO_GI Stores / Shift Engineer / Shipping
Click on the save Button your document will get saved. Enter “Post (Ctrl+S)
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
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The shipping executive and shipping coordinator can run this report and check all the pending STO’s are open for delivery.
1
SN
Field
Description
Values/ Action
1
Vl10B
Type VL10B transactions in command Type – VL10B transaction code or follow editor field the SAP menu path
* - The Stock Transfer Order is created by the PAM/ PAC and communicated to the warehouse for processing
Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
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5 5 2
3
4
SN
Field
2
Shipping Point
3 4
Description
Values/ Action
Enter the shipping point as sending plant code Deliv Creation date Enter the from and to date or a period for which you want to check the STO’s Purchase Orders Type purchase order if you know the number
Enter the Shipping point from where this stock is getting despatched. Type from and to date of the delivery creation date, or any specific date open STO’s you want to deliver Enter the Purchase order number if you know already
5 Click on the
PepsiCo Confidential
tab or press F8
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
6
SN
Field
Description
Values/ Action
6
Original document
List of all pending STO’s will appear in the list
Check the list of all open STO’s will appear on the screen
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
8
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
9
7
SN
Field
Description
Values/ Action
7
Select the line item
8
Background
Click on the left extreme screen and select the line item for creating the delivery Back ground tab will create the delivery Show / hide delivery
Click on the left extreme bar and select all the STO’s which you want to create the delivery Click on the back ground Tab to create the delivery
9
A delivery will get displayed once has been clicked Check the next screen and see that the delivery has been created or not?
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
The above screen shot is after the step 8 is performed.
1 0
The above screen short is after the step 9 is performed.
SN
Field
10
Document
Description
Values/ Action
Delivery document is created in the Delivery document is created in the system system Double click on the document you will get the next screen as shown below
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
1 1
The above screen will appear on your desktop
SN
Field
11
Description
Values/ Action
Click on the icon , the rest of the delivery steps are same as distributor billing
By clicking on the you can enter in to VL02N – change delivery document screen
Click on the icon – you can directly enter in the VL02N transaction of change our bound delivery, the screen short is attached for your reference.
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
1 2
SN 12
Field
Description
Header
Click on and check , the Shipment and partner Tab
After clicking on the
Values/ Action In Shipment tab you check the route number , Truck type and in partner data you check the transporters as vendor code
tab the next screen will appear, click on the shipment and partner
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path Role SAP Transaction Code
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator VL10B
1 4 1 3
SN
Field
Description
Values/ Action
13
Shipment
Click on the shipment data and update the required information
Update the required information in the shipment Tab
14
Partner
Each Transporters in the system is created as Vendor
Enter the transporters code or forwarding agent code
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Section D
3. Stock transfer order out bound delivery
Standard
3.1
SAP Menu Path
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator
Role SAP Transaction Code
VL10B
1 5
1 6
SN
Field
Description
Values/ Action
15
Route
Check the Route number
16
Truck Type
Route number will come from the Order and Route master updated in the system. In customer master General data in additional data this filed is updated.
Truck type is maintained in the customer master After updating the above field we have to check the partner Tab.
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Section D
3. Stock transfer order out bound delivery
Standard SAP Menu Path
3.1
Create out bound delivery
Logistics Sales and Distribution Shipping and Transportation Create Single Document Collective Processing of Documents Due for Delivery VL10B - Purchase Orders Shipping Executive and Shipping Coordinator
Role SAP Transaction Code
VL10B
1 7 1 8
SN
Field
Description
Values/ Action
17
Partner
18
Forwarding Agent
Click on Partner Tab and update the Transporters code Partner code , is nothing but vendor code
Need to update the forwarding agent to determine freight. Enter Transporters as vendor code in the partner field
After updating the selected filed click on Save icon document.
PepsiCo Confidential
to save the delivery, system will generate the delivery
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3. Stock transfer order out bound delivery
Section D
3.4
Picking
Standard SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
1
2
SN
Field
1
VL02N
Description
Values/ Action
Type Transaction code in command editor 2 VLO2N You can also enter the transaction through MENU path Press enter you will get the next screen
Enter the Transaction code – VL02N
PepsiCo Confidential
Page
You can also execute the transaction by Clicking on the Menu path
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Section D
3. Stock transfer order out bound delivery
Standard
3.2
Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
2 3
SN
Field
Description
Values/ Action
3
Outbound Delivery
Type the delivery no and update the picking qty
Type the delivery number and update the picking
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Section D
3. Stock transfer order out bound delivery
Standard
3.2
Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
4
5 6
PepsiCo Confidential
7
8
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Section D
3. Stock transfer order out bound delivery
Standard
3.2
Picking
SAP Menu Path
Sales and Distribution Shipping and Transportation Outbound Delivery Change VL02N - Single Document
Role
Shipping Executive and Shipping coordinator VL02N
SAP Transaction Code
SN
Field
Description
4
Picking
Click on the Picking Tab
Values/ Action
After clicking on the Picking Tab , you can see the Material line item with Delivery Qty 5 Storage location Storage location Type the storage location from where you want to deliver the stocks 6 Delivery Qty Delivery qty is same as PO qty System checks the stocks before delivery gets created 7 Picking Qty Enter the Picking Qty as per Loading Enter the Picking Qty as per Loading slip slip. 8 Batch Type the Batch number as per the Batch numbers enter in the loading slip loading slip. and in the sap system has to be the same. The Batch number for all the PET and Diet Can is date of manufacturing followed by last 4 character of manufacturing plant ( For e.g DD/MM /YY AND PLANT CODE ) , All other product , Which is Glass , Aquafina and other can product will have “ Plant code “ as batch number. ( For e.g – SMM1 )
Section B PepsiCo Confidential
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3. Stock transfer order out bound delivery
Standard
3.3 Create
shipment document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
4
1
2 3
SN
Field
1
VT01N
2
Transportation Planning point Shipment Type
3
4 Press enter or click on
Description Type – VT01N code for creating the Shipment Document A group of employees responsible for transportation activities Specifies what type of transportation processing is to be performed button you get to the next screen
PepsiCo Confidential
Values/ Action Type – VT01N for creating the Shipment Document
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Section B
3. Stock transfer order out bound delivery 3.3 Create
Standard
shipment document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
5
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6 Shipping user guide
Section B
3. Stock transfer order out bound delivery 3.3 Create
Standard
shipment document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
7
SN
Field
Description
Values/ Action
5
Add Deliveries
Press this button and new screen will pop up to enter delivery number
Press the button
6
Deliveries
Enter the delivery number for the shipping point Delivery Number
Press enter
7
Execute
Press the button or F8
8
SN
7
Field
Description
Values/ Action
Click button overview of shipment
Press Over view of shipment
Over view
It will take you to the Overview Screen.
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Section B
3. Stock transfer order out bound delivery 3.3 Create
Standard
shipment document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
In the above screen, one by one click on Planning, Check-In, Loading start, Loading end, and Shipment completion.
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Section B
3. Stock transfer order out bound delivery 3.3 Create
Standard
shipment document
SAP Menu Path
Logistics Execution Transportation Transportation Planning Create VT01N - Through Single Document Entry
Role
Shipping Executive and Shipping coordinator VT01N– Create / VT02N – Change / VT03N - Display
SAP Transaction Code
9 10 11
12
SN
Field
Description
Values/ Action
9
Shipping Condition
This denotes the one way or Two way Freight
10
Special Processing Indicator
Choose the indicator for identifying the Freight whether Contract or Market Vehicle being used for shipment.
Enter the Shipping Condition Z1=ONE WAY Z2= TWO WAY Enter the Special Processing Indicator
11
Container ID
This field denotes the Truck Number
12
This will get populated from the delivery document and editable if required.
Press Copy
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13
Auto PGI will be done.
Press Save
After updating the entire filed click on Save icon shipment document. Section B
to save the shipment document, system will generate the
3. Stock transfer order out bound delivery 3.4 Create
Standard
shipment cost document
SAP Menu Path
Logistics Execution – Transportation - Shipment Costs – Create - Single Document (VI01)
Role
Shipping Executive and Shipping coordinator VI01
SAP Transaction Code
2
1
SN
Field
Description
Values/ Action
1
Shipment Number
Enter the shipment number for which the shipment cost document to be created
Shipment Number
Press
Enter or press new screen
2
PepsiCo Confidential
it will take you to
Open a new screen
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Section B
3. Stock transfer order out bound delivery 3.4 Create
Standard
shipment cost document
SAP Menu Path
Logistics Execution – Transportation - Shipment Costs – Create - Single Document (VI01)
Role
Shipping Executive and Shipping coordinator VI01
SAP Transaction Code
Once on the overview screen press save icon generate the shipment cost document.
PepsiCo Confidential
to save the shipment cost document, system will
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Section D
3. Stock transfer order out bound delivery
Standard
3.5
Create the Billing of stock transfer orders
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Shipping Executive and Shipping coordinator
Role
VF01 SAP Transaction Code The Final step to create the Billing document, please follow the steps to create the billing document.
1
2
SN
Field
1
VF01
Description
Values/ Action
Create the billing document by typing Type VF01 the transaction code – VF01 in command editor 2 Select the Menu You can also select the Menu path for Click on the Menu path or Type VF01 path creating the billing document Type VF01 or click on the menu path for creating the billing document – Press enter >> the next screen will appear.
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Section D
3. Stock transfer order out bound delivery
Standard
3.5
Create the Billing of stock transfer orders
Sales and Distribution Billing Billing Document VF01 - Create SAP Menu Path Shipping Executive and Shipping coordinator
Role
VF01 SAP Transaction Code
3
SN
Field
3
Document
Description
Values/ Action
Enter the Delivery Number in the Enter the delivery document in the document field document filed. Only PGI completed delivery document is allowed for billing, if you don’t complete the PGI and want to create the delivery you will get an error message. The next step is click on
icon to complete the delivery.
Post clicking on Save Icon the system will give following message “ Document XXXXXX saved ( no accounting document generated )
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Section D
3. Stock transfer order out bound delivery
Standard
3.6
Print Stock Transfer billing document
Sales and Distribution Billing Billing Document VF02 – Change SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
7
8
SN
Field
Description
Values/ Action
7
VF02
Type VF02 transaction code at the command field Enter billing document number
Type – VF02 at the command field
8
Enter Billing document Number Select the Billing document on the same screen as shown below
Enter Billing document number
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3. Stock transfer order out bound delivery
Section D
3.6
Print Stock Transfer billing document
Standard Sales and Distribution Billing Billing Document VF02 – Change SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
9
1 0
SN
Field
Description
Values/ Action
9
Billing document
Type – VF02 at the command field
10
Issue output to
You will get the List of option to crate the billing document Select the out put. click on the issue tab
PepsiCo Confidential
Select the issue Tab
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Section D
3. Stock transfer order out bound delivery
Standard
3.6
Print Stock Transfer billing document
Sales and Distribution Billing Billing Document VF02 – Change SAP Menu Path Role
Shipping Executive and Shipping coordinator VF02 Non Excise Invoice go to Print the billing document
SAP Transaction Code
1 1
1 2
1 3 SN
Field
Description
Values/ Action
11
Z003
Duty paid VAT Invoice
Select the Relevant out put type and print the Invoice
12 13
Click on the Print Icon to print the Invoice Click on
PepsiCo Confidential
for Print Preview
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Section D
3. Stock transfer order out bound delivery
Standard
3.7
Create Stock Transfer Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
1
2
SN
Field
1
J1iin
Description
Values/ Action
Type – J1iin transaction code or Type J1iin for booking Excise Invoice follow the menu path for creating – Excise billing document 2 Menu Path If you don’t know the Transaction code , follow menu path Press Enter to go to a next screen for Excise Determination and updating the Mod vat data
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Section D
3. Stock transfer order out bound delivery
Standard
3.7
Create Stock Transfer Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
3
SN
Field
Description
Values/ Action
3
From Billing
Click on the from billing document
Click on the from billing tab and enter the billing document.
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Section D
3. Stock transfer order out bound delivery
Standard
3.7
Create Stock Transfer Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
4
SN
Field
Description
Values/ Action
4
Billing document
Enter the Billing document
Enter the billing document
Press enter or click on the
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3. Stock transfer order out bound delivery
Standard
3.7
Create Stock Transfer Excise billing document
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IIN Outgoing Excise invoice create/change/display
Role
Shipping Executive and Shipping coordinator J1IIN
SAP Transaction Code
8
5
6 7
SN
Field
Description
Values/ Action
5
BED
Basic Excise Duty
Check the Basic Excise Duty
6
Ecs
Education Cess
Check the Education cess amount
7
SEcess
Secondary Higher Education Cess
Check the SEcess Amount
8
Save
Click on the Save icon
Click on save icon your Excise Entry gets generated in system and Modvat data gets updated in the system
Now the next step is how to take the Print out of Excise Invoice?
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Section D
3. Stock transfer order out bound delivery
Standard
3.8
Print out of Excise Stock transfer Invoice
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
1
SN
Field
1
J1IP
Description
Type the transaction code – J1ip in the command editor or follow the menu path Press enter for Next screen – display
Values/ Action Enter J1IP in the command Editor
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3. Stock transfer order out bound delivery
Standard
3.8
Print out of Excise Stock transfer Invoice
SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
2 3 4 5 6
SN
Field
Description
Values/ Action
2
Excise Year
Enter the Excise Year
Enter the current Year
3
Excise Invoice Date Series Group
Enter the current date
Enter the current date
4
Enter the Excise series group , each plant has separate series group – for more information please refer – Annexure - A 5 Plant Type the Plant code A unique 4 digit code needs to be enter for each manufacturing plant – the manufacturing plant code is mentioned in Annexure – B 6 Out put Type Out put type is set for all Excise and Z002 Out put type is used for all VAT Non excise Invoice state Excise Plant and Non VAT state excise plant the Out put type is used as “ Z001 “ Pre printed stationary (132 column) is used for all Excise Invoice – 1+2 a copy is printed. One copy is for security Gate , One copy to Transporters and One copy to Distributor Click on the,
Enter the Excise Series Group
or press F8 to print the Excise Invoice.
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3. Stock transfer order out bound delivery
Section D
3.8
Print out of Excise Stock transfer Invoice
Standard SAP Menu Path
CIN Indirect Taxes Sales/Outbound Movements For Sales Order J1IP Print
Role
Shipping Executive and Shipping coordinator J1IP
SAP Transaction Code
8
9
1 0
7 SN
Field
Description
Values/ Action
7
Click on check box
Click on the Check box to
Print -
Click on the Print invoice
Click on the check box to select the Invoice which you want to print Print the Invoice
8 9
- Display
10
Status
Click on
icon to print the
icon to display invoice
Click on the
to display the Invoice
Status of the printing will get changed Status will change after printing the if you click on the print the excise Invoice. invoice
Post printing the Invoice shipping needs to check the list of things on the Invoice before the truck leave from the factory premises.
Excise amount and rate Ecess Rate and amount Secess Rate and amount Vat rate and amount Name and Address of the customer and related information for e.g TIN number etc... Final Invoice value
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3. Stock transfer order out bound delivery
Standard
3.9
Gate out entry at the Excise Plant
YGATE Is the Z transactions SAP Menu Path Role
Plant security guard YGATE
SAP Transaction Code
YGATE, process is same as referred In the Page Number >>> 64
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Section D
4. Process Chart – Goods Receipt Processing Goods Receipt – Process
Standard Process Role
Shipping Executive and Shipping coordinator
Check the Stock – in – Transit details
MB5T
Unload the stocks and identify the actual losses
MIGO
Record the total stock receipt
Check the Stock in SAP and Physical
PepsiCo Confidential
Manual
Manual Process / MMBE
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Section D Standard
4. Goods Receipt
SAP Menu Path
4.1 Goods Receipt at warehouse Logistics Materials Management Purchasing Purchase Order Follow-On Functions MIGO - Goods Receipt
Role
Shipping Executive / Shipping Coordinator MIGO
SAP Transaction Code
SN
Field
Description
Values/ Action
1
MIGO
Enter the Transaction code
Click on the Transaction code
Enter the transaction code MIGO and press enter
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Section D
4. Goods Receipt
Standard
4.1
Goods Receipt at warehouse
SAP Menu Path
Logistics Materials Management Purchasing Purchase Order Follow-On Functions MIGO - Goods Receipt
Role
Shipping Executive / Shipping Coordinator MIGO
SAP Transaction Code
1
2
3 3
4 5
7
6
SN
Field
Description
Values/ Action
1
Goods Receipt
Select the Goods Receipt
2
Outbound Delivery
3
Delivery Number
Select the Outbound delivery as selection filed Type – Delivery number
4
GR goods receipt
5
Delivery Note
6
GR/GI slip no
Check the goods receipt movement type Type delivery number in the Delivery Note field Enter the GR , GI slip number
Enter the Goods Receipt for receiving the finished stocks Select the Outbound delivery in the selection filed Type the delivery number next to the Outbound delivery The Finished goods movement type should always be “ 101 “ Enter the delivery number in the Delivery field
7
Header Text
Enter the Header Text
Enter the Header as Transporter name of code or Truck number
After entering all the field , press enter
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Section D
4. Goods Receipt
Standard
4.1
Goods Receipt at warehouse
SAP Menu Path
Logistics Materials Management Purchasing Purchase Order Follow-On Functions MIGO - Goods Receipt
Role
Shipping Executive / Shipping Coordinator MIGO
SAP Transaction Code
1 2
8
9 1 0
1 1
SN
Field
Description
Values/ Action
8
Where
Click on the where Tab and update the
Enter the Goods Receipt for receiving the finished stocks
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Section D
4. Goods Receipt
Standard
4.1
Goods Receipt at warehouse
SAP Menu Path
Logistics Materials Management Purchasing Purchase Order Follow-On Functions MIGO - Goods Receipt
Role
Shipping Executive / Shipping Coordinator MIGO
SAP Transaction Code
9
Storage Location
10
Text
11
Item OK
Storage location , where we keep the saleable stocks A user specific note needs to be written in this field Click on the Item OK , after you complete all the information
12
Select the “STNP “ as storage location Type the user specific note Click on Item OK , this Item OK will be one for all the line item in the MIGO screen Click , check box before posting the document
Click , check box Click , check box before posting the before posting the document document Click on Save , button , the system will post the document and stock will increase in the system , check the stock VS physical Check the MB5T report; you will not get the document in transit because you have post the good receipt.
If you run the MB5T report today and you see some open document are in the report which means, the there are stocks which in transit and physically not received by you or you have physically received the stock and no recording is done in SAP. Please check the MB5T report on a daily basis.
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5. Process Chart – Empty (Glass) Return process
Section D Variant
Distributor communicates approximate glass available with him at the time of placing indent
Approximate glass arrival date calculated basis date of Indent+1 (Tentative dispatch date)
Truck arrives at Security gate from the distributor point
Manual Process (Distributor / CE)
Manual Process (Distributor / CE)
Manual Process Distributor / CE)
Enter SKU wise empties in the truck in a log as per the ERV
VA01 / VA02
Unload Truck basis ERV-1 document
Manual Process
Change the Order as per ERV-1 documents post unloading the vehicle
VA02
Enter the Forward losses and Return empty glass losses
VA02
Enter the Forward losses and Return empty glass losses
VA02
Create the Delivery
VL01N
Generate the Billing document
VF01
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Section D
5. Empty receipt and transfer out
Variant
5.1
Recording of Empty return order in SAP
SAP Menu Path
Logistics Sales and Distribution Sales Order
Role
Gate Security and Shipping in charge
SAP Transaction Code
VA01
“After entering you user name and password you will come to the next screen as shown”
1
SN
Field
Description
Values/ Action
1
VA01
Type transaction code in the command editor field
Type VA01 transaction code ( T’code )
Press Enter OR click on the
you will get the next screen
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Section D
5. Empty receipt and transfer out
Variant
5.1
Recording of Empty return order in SAP
Manual Process Primary / Transit Quality Short Open Burst Breakage
Secondary Warehouse Breakage Route Breakage
Quality
Chipneck
Carbonation Low Fill High Fill Leaking Wrong Crown Foreign Matter Expired Product Burst Bottle Puffed Tetra Homogenisation Decolourisation
Primary /Transit Losses - Primary losses will be captured in ERV-2, transit breakages above norm will be debited to Transporter. The distributor will get credit in his A/R and consignment basis ERV-2. Except quality losses. Separate staking of Quality losses will be done for Audit verifications.
Secondary Breakages - Fix a per c/s norms like .20 paise per c/s as glass breakages on BSD volume ( Primary ) which will include liquid and bottle rates. Except Quality losses will be done through Audit verification.
Chipneck - The distributor has to sort and stack the chipneck bottle/ creates separate and also mentioned clearly on the ERV-1, the same will be accepted from the distributor and the distributor will not be penalized .
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Section D
5. Empty receipt and transfer out 5.1
Manual Process
Recording of Empty return order in SAP
Quality Loss checking will be done through external Auditors. Types of Quality Stock Loss
Low Fill / High Fill – Where the beverage quantity in the bottle is less or more than normal. This variation should be clearly visible to a layman. The seal of the crown/cap should be intact.
Carbonation problem – In PET bottles only. This is due to a lower quantity of CO2 in the bottle than prescribed. Such a bottle will cave in on pressing with the thumb. The seal of the crown/cap should be intact.
Leaking – This would happen if the Crown (Glass Bottle) / Cap (Pet Bottle) has not been secured properly. The seal of the crown/cap should be intact.
Wrong Crown/Bottle – Where either a wrong crown has been used or the beverage has been filled up in the wrong bottle. The seal of the crown/cap should be intact.
Foreign Matter – Where some foreign matter can be seen inside the beverage. The seal of the crown/cap of the bottle should be intact.
Expired Product – Where the date has crossed the “Best before Date” (BBD) printed on the Bottle/Cap/Crown. The seal of the crown/cap should be intact.
Burst Bottles – This would be applicable to only Glass bottles. Bottles, which qualify under this category, are those where the neck of the bottle has broken, but the broken neck is available (with the crown intact on the neck) for inspection
Slice / Mangola Brand only
Puffed Tetra - The tetra pack may become swollen and puff out in a few places
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5. Empty receipt and transfer out Section D
5.1
Recording of Empty return order in SAP
Security In charge
Role
1
5 2 3
4
SN
Field
1
Order type
Description
Values/ Action
A classification that distinguishes between different types of sales Document. 2 Sales Organisation An organizational unit responsible for the sale of certain products or services 3 Distribution The way in which products or services channel reach the customer 4 Division A way of grouping materials, products, or services Press enter you the next POP up screen will appear 6 Billing Document This is the Forward Invoice number for which distributor has received filled stock.
Type the 4 digit code of the Order Type ZRE2
PepsiCo Confidential
Page
Select the sales organisation / Company code for e.g PIH = 1000, ADSC = 3000 etc... Type of channel defined as, 10 – Indirect, 20 – Direct etc... We have used only one group – type “ 00 “ Against the filled stock which distributor has received and highlighted the open and shortages losses
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5. Empty receipt and transfer out Section D
5.1
Recording of Empty return order in SAP
Security In charge
Role
1
5 2 3
4
SN
Field
1
Order type
Description
Values/ Action
A classification that distinguishes between different types of sales Document. 2 Sales Organisation An organizational unit responsible for the sale of certain products or services 3 Distribution The way in which products or services channel reach the customer 4 Division A way of grouping materials, products, or services Press enter you the next POP up screen will appear 6 Billing Document This is the Forward Invoice number for which distributor has received filled stock.
Type the 4 digit code of the Order Type ZRE2
PepsiCo Confidential
Page
Select the sales organisation / Company code for e.g PIH = 1000, ADSC = 3000 etc... Type of channel defined as, 10 – Indirect, 20 – Direct etc... We have used only one group – type “ 00 “ Against the filled stock which distributor has received and highlighted the open and shortages losses
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5. Empty receipt and transfer out Section D
5.1
Recording of Empty return order in SAP
Security and Shipping Executive
Role
7
2
3
4
5 6
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5. Empty receipt and transfer out Section D
SN
Field
1
Sold-to party
5.2
Recording of Empty return order in SAP Including Liquid loss
Description
3
The Customer Code from whom we have received the empties and stock loss claim- ERV-1 document Ship-to party The Customer Code from whom we have received the stock loss and empties glass. Purchase order no. Field to capture reference number
4
Material
5
Plant code
6
Use code
2
Values/ Action Type the 10 digit code of the customer The Sold-to party code is defaulted
Enter the CE name or some logical name or Invoice Reference number. The three digit glass code and four Type in the 4 digit SKU for forward filled digit material code for which the stock stocks and three digit code for empty loss is reported by distributor glass Check the plant code , ensure plant is Type – 4 Digit Plant code same where physical unloading of empties is completed Select the use code as Open bottles and Shortage forward bottles
Use codes are used for classifying the type of losses
Double click to go to next condition field and 7
Amount
This Net value is the amount that will be credited to distributor account
Net value gets calculated and updated basis pricing set in the system
Press ENTER – The system will POP up one screen shown Below
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5. Empty receipt and transfer out Section D
5.2
Recording of Empty return order in SAP Including Liquid loss Shipping and Security
Role
1 2 3
4
SN
Field
Description
1
Arrival at Distributor Point
This filed we have to capture truck arrival at distributor point
Values/ Action
Arrival date and time needs to be entered at the security gate – as per ERV- 1 document 2 Departure from Vehicle departure time from Vehicle departure date and time needs Distributor Point distributor location to Plant to be entered in the field 3 Truck Reporting at Truck reporting date and time at the Vehicle reporting date and time is the Plant gate plant security gate is required to know entered in this field. the how many trucks are waiting with the empty glass bottles 4 Truck gate in time The truck is taken in to plant for Enter the vehicle in time and date at Plant loading of fills and unloading of empty glass Press ENTER – The system will create the Return Order
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Section D
5. Empty receipt and transfer out
Variant
5.3
Empty Return Delivery recording process
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single document With Reference to Sales Order Sales
SAP Menu Path
SAP Transaction Code VL01N “You can open parallel sessions on your machine – so while you are delivering material you can also create sales orders in another screen. However multiple sessions will slow down the system – so use it carefully”
1
2 3
SN
Field
Description
Values/ Action
1
Shipping point/ receiving pt
The depot code will be defaulted for each user.
2
Delivery creation date
The depot code from where the material will be delivered Current date is defaulted
3
Order
The Return Order number for which you want to create the delivery Press enter and go to the next screen for Post goods Receipt
PepsiCo Confidential
Delete the date in the “from” field and Keep it empty. IN the “to” date put the current date. Enter the return Order Number
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Section D
5. Empty receipt and transfer out
Variant
5.3
Empty Return Delivery recording process
Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single document With Reference to Sales Order Sales
SAP Menu Path
SAP Transaction Code VL01N “You can open parallel sessions on your machine – so while you are delivering material you can also create sales orders in another screen. However multiple sessions will slow down the system – so use it carefully”
5
1
2 3
4
SN
Field
Description
Values/ Action
1
Ship to Party
The depot code will be defaulted for each user.
2
Delivery .creation date
The Ship to party code defaults from the sales order Current date is defaulted
3
Delivery Quantity
4
Pick Quantity
Delivery Quantity is defaulted from sales Orders Delivery Quantity
Delete the date in the “from” field and Keep it empty. IN the “to” date put the current date. Default value from sales order Default value from sales Order
Click on the button and check >> go to the shipment tab >> and check the route , truck , and Forwarding agent 5
Post Goods Receipt
Post Goods receipt is nothing but receipt of goods in the Plant
Click on the PGR , the distributor glass account will be credited and plant empties stock will Increase
ity
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Section D
5. Empty receipt and transfer out
Variant
5.4
Create Billing document for Liquid Loss
Logistics Sales and Distribution Billing Billing document Create SAP Menu Path SAP Transaction Code VF01 “You can open parallel sessions on your machine – so while you are delivering material you can also create sales orders in another screen. However multiple sessions will slow down the system – so use it carefully”
1
SN
Field
Description
Values/ Action
1
Document
Return order number , Empty sales Order is given as reference
Enter Sales return order number in the document field.
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Section D
5. Empty receipt and transfer out
Variant
5.4
Create Billing document for Liquid Loss
Logistics Sales and Distribution Billing Billing document Create SAP Menu Path SAP Transaction Code VF01 “You can open parallel sessions on your machine – so while you are delivering material you can also create sales orders in another screen. However multiple sessions will slow down the system – so use it carefully”
1
2
SN
Field
Description
Values/ Action
1
Billing type
ZRE2 – is the billing type
2
Net Amount
The billing type determines the credit value Net Value is the amount which will get credit In the distributor account
Press
Net value calculated from order
the system will generate a billing document for Open and Shortage losses
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Section D
5. Empty receipt and transfer out
Variant
5.1
Recording of Empty transfer out order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Shipping Executive and Shipping Co-ordinators
SAP Transaction Code
VA01 ZEXG order Type for Empty Transfer out r
After entering the VA01 Transaction code you will come to the next screen as shown”
1
2 3
4
SN
Field
1
Order type
Description
Values/ Action
A classification that distinguishes Type the 4 digit code of the Order Type between different types of sales ZEXG Document. 2 Sales Organisation An organizational unit responsible for Select the sales organisation / Company the sale of certain products or code for e.g. PIH = 1000, ADSC = 3000 services etc... 3 Distribution The way in which products or services Type of channel defined as, 10 – Indirect, channel reach the customer 20 – Direct etc... 4 Division A way of grouping materials, We have used only one group – type “ 00 products, or services “ Press enter and Create the sales orders , the Order creation , Delivery process is same No Pop Up screen will appear while saving the Order The Delivery Note will get generated after the PGI is completed the step to generate Note is explained below :-
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Section D
5. Empty receipt and transfer out
Variant
5.2
Printing the stock transfer out order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Shipping Executive and Shipping Co-ordinators
SAP Transaction Code
VL02N ZEXG delivery for printing
1
SN
Field
Description
Values/ Action
1
VL02n
Enter the Vlo2n in the command editor
Type the VL02n in the command editor
Press enter for next screen
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Section D
5. Empty receipt and transfer out
Variant
5.2
Printing the stock transfer out order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Shipping Executive and Shipping Co-ordinators
SAP Transaction Code
VA01 ZOR1 order Type for Promo order
2
SN
Field
Description
Values/ Action
2
VL02n
Enter the Outbound delivery number
Type the VL02n in the command editor
Press enter for next screen
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Section D
5. Empty receipt and transfer out
Variant
5.2
Printing the stock transfer out order
SAP Menu Path
Logistics Sales and Distribution Sales Order
Roles
Shipping Executive and Shipping Co-ordinators
SAP Transaction Code
VA01 ZOR1 order Type for Promo order
3
SN
Field
Description
3
Issue Delivery Out
Click on the Issue out put
Values/ Action
Select the out put type “ LD00 ” Print or preview the document
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Section E
APPENDIX - Direct warehouse process summary
Variant SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
Flow Charts of Direc
Sales PepsiCo Confidential
DIRECT
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Section E
APPENDIX - Direct warehouse process summary
Variant SAP Menu Path Role
Up load file in SAP , through – YWAR transactions Shipping Executive , Shipping Co-ordinator
SAP Transaction Code
Process flow
Account Rece
Direct Warehouse
Retailers
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Section F
1. Frequently asked Questions
Q&A
Questions and Answer ( Please read the Answer before you log the issue in solution manager ) Frequently Asked Questions Q -1 > When we Run the ZFRC, we are getting an error that the Transporters code, Route number, Vehicle type not maintained? A -1 > You are getting this error because the freight masters are not maintained for the above routes, please speak to your PAC (Product availability co-coordinator) or PAM (Product availability manager) or Unit finance team. Q - 2 > Excise is not reversed in the Invoices. Why? A -2 > This is a common issue raised by users , this error comes when you don’t follow the cancellation process , the correct cancellation process are :In Excise Plant Reverse the Excise ( Modvat Utilization ) – J1IIN Cancel the Billing document – VF11 Reverse the Delivery – VL09 Cancel the Delivery – VL02N
In Duty paid Plant / Warehouses NA Cancel the Billing document – VF11 Reverse the Delivery – VL09 Cancel the Delivery – VL02N
Check the flow of the cancel and follow the steps mentioned above. Q-3 > Material in Batch (x) is not showing in Picking however its show in MB52? A-3 > Check the stocks with transaction code – MMBE and click on the balance stock, you will get the details on Order qty blocked for delivery and Invoices or run the VL06O report for the customer and material, check the delivery created but picking is not done. If you still not able to find out the, check the MD04 report. In MD04 if you get some orders which are delivered and Billing is completed, than log the issue in solution manager. Q- 4 > While creating the Order the message is coming “Next customer review date has passed “this error is stopping the delivery process, why? A-4 >This error will come when you have not yet uploaded the trimester limit , this error will blocked your sales orders , the solution of the above error is as under Speak to Finance team and ask them to update the trimester limit. ( Log issue with approval through solution manager ) You can also release the Order through VKM3 , if you have approval as per authority matrix Q-5 > At the time of Post Goods Issue system gives an error that “Batch is expired “why? A-5 > This is a standard SAP message , this error comes when there is a mismatch between your physical and SAP stocks , you need to take the special approval from Quality Head and log the issue through solution manager. Q-6 > What is the Transaction code for taking cancelled EXCISE Print out? A-6 > Y1IP Q-6 > What is the Transaction code for checking the YGATE report? A-6 > Y_PRO_70000007 - Gate Out Entry Report
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Section F
1. Frequently asked Questions
Q&A
Frequently Asked questions
Questions and Answer ( Please read the Answer before you log the issue in solution manager )
Q – 7 > There were certain indents (both at plant and warehouses) which were cleared out of credit block through VKM3. However, it was getting into Credit block time an again. Why? A – 7 > Indents were going in to block due to non availability of stocks, when you do the VKM3 please check the order value and availability of stocks. Q – 8 > Loading Slip printing is not happening? A – 8 > This issue comes when the printer is put on OFF mode or the new plant or warehouse is created , check the printer settings and if you find it ok , log the issue in solution manager. Q – 9 > What is the transaction code for “Order fill rate report”? A – 9 > YODFR Q – 10 > I am not able to create order for SKU XXXX & XXXX for X cases respectively .the display msg is "PRICING ERROR ” A –10 > Please contact finance team before you log this issue to solution manager, these message comes when the pricing is not updated in SAP. Q – 11 > Distributor billing is completed, stock reached at the distributor location, but some body by mistake cancelled the Invoice? A – 11 > This is a common issues raised by users, first of all these issues should get captured immediately through three critical reports >> VL06O, VF04 and VFX3. These issues need to be rectified ASAP else this will have impact on Sales and month closing. To rectify issue at the early stage create the Invoice and close the issue. Or report through solution manager. Q – 12 Distributor glass account shows balance but credit is not received in SAP A – 12 This issues comes for the following reasons :Delivery is created but PGR is not done. Q-13 We had received the Mix glass but there is no code is available. A –13 No mix code is created in SAP and as SOP we are not suppose to accept the Mix Glass. Q-14 When we book the Half filled system is not capturing the empty glass in the stock A-14 The current system does not add Half filled empty stocks in the empty glass.
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Section F
1. Frequently asked Question
Q&A
Frequently Asked Questions
Questions and Answer ( Please read the Answer before you log the issue in solution manager )
Q-15) Why Upload is summarized at Warehouse Level? Because … When a customer is shifted from one route to another then, the outstanding A/R of the customer in ASDOS will move to the new route automatically. But because data in SAP would have been summarized at route level, manual adjustment would have been required to adjust the same in SAP, which does not seem feasible. Reconciliation of Sales, Sales Return, Empties, Consignment, Deposit, A/R, etc. data between ASDOS and SAP is required. If data is uploaded route wise then this process would have required exclusive resource to perform the activity whereas if uploaded warehouse level this activity will take hardly any time. Too complicated interface is difficult to sustain. If not validated and managed properly, is bound to bring in inconsistency in data, leading to inaccurate information.
But … Appreciating the fact that route wise information is still required at Unit/MU office and also have to be consolidated along with plant and indirect warehouse data, a reporting tool (OSC) outside SAP has been identified to generate the required information.. Q-16) Why is there difference in Direct Warehouse upload at the warehouses? The differences due to which JV is posted are mainly due to processes of AR and Other Income viz :
1) Cheques collected from Cash parties at all Mumbai WHs which is not a standard process. 2) Short cash taken from Route Agents at Chandigarh WH. 3) Discounts entries centralized to Key Accounts with agreement in PIH and Direct WH being in ASDC at Kanpur WH. 4) Branch entries for payments received in other Units at ROM WH. 5) Discount on Other Income SKUs like Co2, Cups, Lids/Straws at Mumbai WHs. 6) Other Income value getting deducted from AR upload at Chandigarh WH (this point is linked to point no. 5 as Discount on Other Income is not supposed to be given.)
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Section F
1. Frequently asked Questions
Variant SAP Menu Path Role SAP Transaction Code
Shipping Executive , Shipping Co-ordinator Questions and Answers
Q-17) what is the role of securities in the warehouses /plants? A-17) Security in charge will record in & out timings of Authorized person to be with the truck. And he will maintained the Gate register, some mandatory transactions as , date in, date out, truck reporting time, truck in time, truck out time , truck no , inv no, date , db name, total cases, driver & security signature and also he will counter check the stocks in total at the time of truck receipt / Despatch from the premises. He will verify the name and address as per the transporters trip sheet and physical invoices are same. Q-18) what is the role of loading supervisor in the warehouses /plants? A-18) EMPTIES LOADING / UNLOADING / CCX TRANSACTIONS Loading supervisor should count - load / unload the truck and the dc should be prepared by shift supervisor, the shift supervisor will check the distributor dc to record the same, any differences to be highlighted to the npci concerned, he will also Check – sign of the shift supervisor / driver on the face and back of the delivery challans, the same should be counter checked by the security at the gate premises. Q-19) what steps need to be followed before you do the Physical Verification of filled and empties in the Plant / Warehouse? A-19) the following points needs to be completed before we start the physical verification count. Daily verification of the same to happen at a given cut off time VF04 - PGI completed but invoice not generated (impacts fg) VFX3 - ZFRC incomplete - no accounting documents generated VL06O – (picking) – only loading sheets generated picking not done VL06O – (goods issue) – picking completed but PGI not done Check for pending transactions needs to be completed (loading, unloading, accounting pmry breakage) Ensure the above points should be completed and then perform a physical verification. Q-20) What is the Transaction code for YGATE cancellation? A-20) YGATECANCEL Q-21) How VAT invoice is getting printed in the system? A-20) The current system is configured as for distributor who has TIN number, the system will print “Tax Invoice”, if the distributor TIN number is not updated the system then it will print Normal Invoice.
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Section F
QUESTION PAPER
Variant SAP Menu Path Role SAP Transaction Code
All Shipping Users Questions and Answers
SD _ QUESTIONNAIRE S. N0 1
Tick the correct Anwers from the Choise of three What is the T-code for Pending Order display? a) YVA03
2
c) Y1IP
b) XD01
c) XD02
b) VL06O
c) VL04O
b) Y1iin
c) K1iin
b) VKM2
c) VKM3
Which T-Code is used for creating the Delivery Group in the system? a) VGM1
11
b) J1IP
How can a blocked sales order be released? a) VKM4
10
c) VF01
Excise detrmination in the factory sales can be done through which T Code? a) J1iin
9
b) VF02
Which T-Code is used for checking the list of Orders without picking is done ? a) VL05O
8
c) VL01N
Which T-Code is used for Display customer masters? a) XD03
7
b) VL03N
Which T-Code is used for printing the Excise invoices? a) J1IC
6
c) XD03
Which T-Code is used for generating Duty paid warehouse Invoice? a) VF03
5
b) XD02
Which T-Code can be used for doing a PGI? a) VL02N
4
c) YVA05
What is the T-Code for Customer Creation? a) XD01
3
b) YVA04
b) VGM2
c) VGM3
What do you do for releasing the sales order in VKM3? Release a) Red Flag
Release b) Green Flag
PepsiCo Confidential
Release c) Yellow Flag
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Section F
QUESTION PAPER
Variant SAP Menu Path Role SAP Transaction Code
All Shipping Users Questions and Answers
SD _ QUESTIONNAIRE
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12
What is the sales document type for creating a Sales Order? a) ZOR2
13
c) VK12
b) ZERT
c) FERT
Where can you view the Default Delivering Point of a Distributor ? Which Master? b) Customer
c) Vendor
In which Storage Location we account our Empty Glass? b) STNP
c) STPD
The system determined batch by ? a) FIFO
23
b) VK13
What is the finished goods material types?
a) PROD 22
c)
How will you check the price masters in the system?
a) Material 21
Pepsi _ c) Dev
c)
b)
a) UNBW 20
c) Five
Which of the following icon help us in showing document flow?
a) VK11 19
Pepsi _ b) QAS
b)
a) 18
b) Four
Which Icon is used to Create a new session in SAP? a)
17
c) ZRET
Which client does one have to log into to in the SAP system? Pepsi _ a) Production
16
b) ZCLM
How many Active Distribution channel exist in the system? a) Six
15
c) ZOR1
What is the Sales document type for creating a claim order? a) ZFOC
14
b) ZOR3
b) FEFO
c) LIFO
In Excise plant , name the first transaction code which gets used for cancellation ? a) VF11
b) J1IIN
c) VF02
Section F
QUESTION PAPER
Variant SAP Menu Path Role SAP Transaction Code
All Shipping Users Questions and Answers
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SD _ QUESTIONNAIRE
Sales Orgainsa
24
a) ASDC
Distribution ch
25
a) Direct
What are the ba
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a) PT00 Page
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