TimeSheet to track worked hours 2015

Timesheet

This Excel is free of charge, but if you want to make a small donation, my PayPal-account is: [email protected]

Excel to book your worked hours Version 2 Date 1/12/2015

By: [email protected] http://worktimesheet2014.blogspot.com.es/ 

NB: * created with Excel 2013-Spanish, for translation formulas (to English), see: http://www.xperimentos.com/2007/03/03/tabla-de-traduccion-de-formulas-excel-en-espanol-a-ingles/ source pic: http://www.wpclipart.com/medical/cartoons/doctor_off_the_clock.png http://en.excel-translator.de/ * to update pivot-tables in sheet Estadisticas, click menu "Analizar > Actualizar Todo" o "Datos > Actualizar" (Analyze > Refresh), after inserting your hours in sheet 'Tabla'. For more info about pivot-tables, see: https://www.ablebits.com/office-addins-blog/2014/11/19/excel-pivot-table-tutorial/ Worksheets: SHEET "Tabla" (Table) Columns: NB color: white green yellow

fecha1/Date1 fecha2/Date2 dia/Day dia2/Weekday semana/Week mes/Month EsLaborable/IsWorkingDay Tini/Tstart Tfin/Tend Textra * P1ini/Break1 * P1fin * P2ini/Break2 * P2fin * Diff * Code Code2 * Code3 * Observacion/Note * TabHora/Input-Table Proj * Tdiff

Timesheet - Input worked hours per day

fixed input calculated

NB: * : optional field (can be left blank)

date, format: weekday, day, month. NB: Weekdays: L=Mo, M=Tu,X=We,J=Th,V=Fr,S=Sa,D=Su date, format: day, month, year day weekday, see column A (Date1) week month is working day (0=No,1=Yes). NB: set for holidays in Spain/Madrid start-time work day (format: hh:mm) end-time work day (format: hh:mm). NB: without overtime overtime work (requested by boss),in minutes start-time break1 (format: hh:mm) end-time break1 (format: hh:mm) start-time break2 (format: hh:mm) end-time break2 (format: hh:mm) difference time booked vs time punch in/out clock (0=No,1=Yes) Code, values: N=day worked, V=day not worked (details in Code2) Code2, values: VA=vacations, AP=personal day, BA=time off sick (details in Code3) Code3, values: VA0=vacations last year, VA1=vacations actual year Input-table, with office-hours, 3 variants: 40 hr (standard) / 37 hr (summer) / 35 hr (short), see column AH Project difference time-worked vs time-contract (should be >= 0), in minutes

SHEET "Estadisticas" (Statistics) main stats T1-T6 stats month: S1-S11 stats year: Y1-Y14

Timesheet - Statistics

SHEET "DiaHours" (HoursPerDay)

Timesheet - Input worked hours per day+hour per project

NB: sheet is almost 100% calculated, except for some green cells like e.g.N97-98: total days vacations (contract)

Timesheet - Input worked hours per day today: Date1 fecha1 M 1-12 X 2-12 J 3-12 V 4-12 S 5-12 D 6-12 L 7-12 M 8-12 X 9-12 J 10-12 V 11-12 S 12-12 D 13-12 L 14-12 M 15-12 X 16-12 J 17-12 V 18-12 S 19-12 D 20-12 L 21-12 M 22-12 X 23-12 J 24-12 V 25-12 S 26-12 D 27-12 L 28-12 M 29-12 X 30-12 J 31-12

1/13/2015 20:06 Date2 fecha2

month: Day dia

1-12-2015 2-12-2015 3-12-2015 4-12-2015 5-12-2015 6-12-2015 7-12-2015 8-12-2015 9-12-2015 10-12-2015 11-12-2015 12-12-2015 13-12-2015 14-12-2015 15-12-2015 16-12-2015 17-12-2015 18-12-2015 19-12-2015 20-12-2015 21-12-2015 22-12-2015 23-12-2015 24-12-2015 25-12-2015 26-12-2015 27-12-2015 28-12-2015 29-12-2015 30-12-2015 31-12-2015

WeekdayWeek dia2 semana 1M 2X 3J 4V 5S 6D 7L 8M 9X 10 J 11 V 12 S 13 D 14 L 15 M 16 X 17 J 18 V 19 S 20 D 21 L 22 M 23 X 24 J 25 V 26 S 27 D 28 L 29 M 30 X 31 J

Hint:

1

week: DEMO: filter: Month=12 Month IsWorkingDTstart Tend mes EsLaborablTini Tfin 49 12 1 49 12 1 49 12 1 8:30 49 12 1 8:30 49 12 0 49 12 0 50 12 1 8:30 50 12 0 50 12 1 8:30 50 12 1 8:30 50 12 1 8:30 50 12 0 50 12 0 51 12 1 8:30 51 12 1 8:30 51 12 1 8:30 51 12 1 8:30 51 12 1 8:30 51 12 0 51 12 0 52 12 1 8:30 52 12 1 8:30 52 12 1 8:30 52 12 1 52 12 0 52 12 0 52 12 0 53 12 1 53 12 1 53 12 1 53 12 1

If you forgot one day to register your start/end-time: When you block your PC at end of day and unblock it at start new day, you can find these times in Windows Event Log (eventid´s 4800 and 4624), run ' eventvwr', see: http://www.howtogeek.com/124313/how-to-see-who-logged-into-a-computer-and-when/ Textra Break1 Break2 Diff Code Code2 Code3 Note Input-Table Project Tdiff STANDARD Textra P1ini P1fin P2ini P2fin Diff Code Code2 Code3 Observacion TabHora Proj Tdiff TabHora 1 V BA Err:508 Err:509 sick V AP Err:508 Err:509 personal day 19:00 13:00 14:00 N Err:508 Analysis Err:509 15:30 N Err:508 Analysis Err:509 Err:508 Err:509 Err:508 Err:509 18:30 13:00 14:00 N Err:508 Design Err:509 Err:508 Err:509 holidays (Día de la Inmaculada Concepción) 20:00 13:00 14:00 N Err:508 Design Err:509 18:00 10:00 10:15 13:00 14:00 N Err:508 Design Err:509 break1 15 min. 13:30 N Err:508 Design Err:509 left 1hr early for apoint.doctor Err:508 Err:509 Err:508 Err:509 18:00 13:00 14:00 N Err:508 Design Err:509 18:00 13:00 14:00 N Err:508 Coding Err:509 18:00 13:00 14:00 N Err:508 Coding Err:509 18:00 120 13:00 14:00 1N Err:508 Coding Err:509 overtime 2 hr (18:00-20:00) 14:30 60 1N Err:508 Coding Err:509 overtime 1 hr (14:30:00-15:30) Err:508 Err:509 Err:508 Err:509 18:00 13:15 14:00 N Err:508 Coding Err:509 shorter break 18:00 13:00 14:00 1N Err:508 Testing Err:509 Tend 17:00, but 1 hr work home 18:00 13:00 14:00 1N Err:508 Deploy Err:509 Tend 15:00 (3 hrs compens.for overtime 17, V VA VA1 Err:508 Err:509 vacations Err:508 Err:509 holidays (Xmas) Err:508 Err:509 Err:508 Err:509 V VA VA1 Err:508 Err:509 vacations V VA VA1 Err:508 Err:509 V VA VA1 Err:508 Err:509 V VA VA1 Err:508 Err:509 2

OFFICE HOURS Weekday Hours Dia SemanaHours

Break Start Pausa (min.) Ini

End Fin

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month:

1

*T2: month per week EsLaborable - all mes 12 Data Hr/Min worked Sum - Ttotal3 Sum - Tdiff #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! 115 0 3 30

week semana 49 50 51 52 53 Total Result Hr/Min worked Hr/Min Diff

16 32 40 25 0

30 45 0 45 0

T2: Time worked in month M per week (in minutes) and diff. with time contract (in red) 12 10 8

Data

6

Column I

4 2 0

*S1: Working days semana 49 EsLaborable 1 mes 12

50

51

52

*S2: No Working days 53 EsLaborable mes dia2

0 12 - multiple -

Count - dia2 21

Sum - dia2

*S3: Days not worked: Vacations Code V Code2 VA mes 12 Count - fecha2 5 *S4: Days not worked: Sick Code V Code2 BA mes 12 Count - fecha2 1 *S5: Days not worked: Personal day Code V Code2 AP mes 12

*S6:Days not worked: Total

Count - fecha2

Count - fecha2

Code mes

V 12

1 *S7: Days worked Code mes

7 NB: Filtro: CodeV N 12

*S8: Working days worked mes 12 Jornada 1

Count - fecha2

Count - dia2 14

14 *S9: Hrs/days Total (S6+S7)

*S10: Over time mes

154

21

12

Sum - Textra 180

0

*S11: Hours Total (incl. Over time) 101

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week

3

*T3: week per day semana

50

fecha2 7-12-2015 8-12-2015 9-12-2015 10-12-2015 11-12-2015 12-12-2015 13-12-2015 Total Result Hr/Min worked Hr/Min Diff

Data Hr/Min worked Sum - TtotSum - Tdiff 9 #VALUE! #VALUE! 0 #VALUE! #VALUE! 10 #VALUE! #VALUE! 8 #VALUE! #VALUE! 5 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! #VALUE! #VALUE! 32 45 1 15

0 0 30 15 0 0 0

T3: Time worked in week W per day (in minutes) and diff. with time contract (in red) 12 10 8 6 4

Data Column P

2 0

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12 4

10 8 Data

6

Column P

4

2

2 0

0

Year

2015

49

50

51

52

53

Total Result

*T5: Months Data Hr/Min worked Sum - TtotSum - Tdiff 121 #VALUE! #VALUE! 160 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 145 #VALUE! #VALUE! 166 #VALUE! #VALUE! 0 #VALUE! #VALUE! 0 #VALUE! #VALUE! 1751 #VALUE! #VALUE! Diff.contract -14

month mes 1 2 3 4 5 6 7 8 9 10 11 12 Total Result Avg. Spain: 141 hr/month *T6: Projects Proj (empty) Analysis Design Coding Testing Deploy Total Result

Sum - TtotHr/Min worked #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE! #VALUE!

1636 16 41 40 0 0 1751

Hr/Min Diff

Hr/Week

0 0 0 0 0 0 0 0 30 0 0 0 -105060

1 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0

30.25 40 0 0 0 0 0 0 36.375 41.5 0 0

*Y14: Check Contract vs Input-table Sum - Tnorm2 #VALUE! 1747 Diff.norm. contract -18

0

30 30 15 15 0 0 30

T5: Time worked in week W per day (in minutes) and diff. with time contract (in red) 12

T6: Tiempo per project ( in min.) (empty) Design

Hours/year Contract

1765 por seman:

*Y1: Days not worked: Vacations last yr Code V Code2 VA Code3 VA0 Count - fecha2

Testing

Analysis

10

Coding

8

Deploy 36.7708333

Total Result

Data Column P

6 4 2

*Y7:0 Days not worked: Sick Code mes V3 1 2 Code2 BA

4

5

6

7

8 *Y9:9Working 10 days 11

EsLaborable

12

1

2 Count - fecha2 *Y2: Days not worked: Vacations this yr Code V Code2 VA Code3 VA1

Count - fecha1 3

249

*Y8: Days not worked: Personal day Code V Code2 AP

*Y10: Days worked EsLaborable Code

Count - fecha2

Count - fecha1

1 N

Count - fecha2 23

1 *Y3: Days vacations last yr total not used

2 0

*Y4: Days vacations this yr total not used

24 1

*Y5: Vacat.total used

25

220 *Y11: Days worked/Working days % 88%

*Y12: Diff booked vs punched in/out Diff 1 Count - dia2 4

*Y6: Vacat total left

1

*Y13: Check: time no-working days (=0) dia2 - multiple EsLaborable 0 Sum - Ttotal3 #VALUE!

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Timesheet - Input worked hours per day+hour per project today: Date1 fecha1 M 1-12 X 2-12 J 3-12 V 4-12 L 7-12 X 9-12 J 10-12 V 11-12 L 14-12 M 15-12 X 16-12 J 17-12 V 18-12 L 21-12 M 22-12 X 23-12 J 24-12 L 28-12 M 29-12 X 30-12 J 31-12

1/13/2015 20:06 Date2 fecha2

month: Day dia

1-12-2015 2-12-2015 3-12-2015 4-12-2015 7-12-2015 9-12-2015 10-12-2015 11-12-2015 14-12-2015 15-12-2015 16-12-2015 17-12-2015 18-12-2015 21-12-2015 22-12-2015 23-12-2015 24-12-2015 28-12-2015 29-12-2015 30-12-2015 31-12-2015

WeekdayWeek dia2 semana 1M 2X 3J 4V 7L 9X 10 J 11 V 14 L 15 M 16 X 17 J 18 V 21 L 22 M 23 X 24 J 28 L 29 M 30 X 31 J

1

week: Month mes

49 49 49 49 50 50 50 50 51 51 51 51 51 52 52 52 52 53 53 53 53

IsWorkingDay EsLaborable 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12

2

Office hours 8 9 1 1 1 Analysis 1 Analysis 1 Design 1 Design 1 Design 1 Design 1 Design 1 Coding 1 Coding 1 Coding 1 Coding 1 Coding 1 Testing 1 Deploy 1 1 1 1 1

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

10

11

12

13

14

15

16

17

18

19

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

Analysis Analysis Design Design Design Design Design Coding Coding Coding Coding Coding Testing Deploy

Analysis Analysis Design Design Design

Analysis Analysis Design Design Design

Analysis

Analysis

Analysis

Design Design Design

Design Design Design

Design

Design Coding Coding Coding Coding Coding Testing

Design Coding Coding Coding

Design Coding Coding Coding

Design Coding Coding Coding

Coding Testing

Coding Testing

Coding Testing

20

Design

[email protected] - http://worktimesheet2014.blogspot.com.es/