SAP provides the ability to maintain different types of text or comments on documents such as purchase orders, sales ord...
Contents Introduction ............................................................................................................................................ 2 Configuration Guide ................................................................................................................................ 2 1. Define Texts for Purchase orders ..................................................................................................... 2 2. Creating or Renaming Texts ID ......................................................................................................... 5 Transaction Data ..................................................................................................................................... 7 1. Creating Purchase Order .................................................................................................................. 7
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Introduction SAP provides the ability to maintain different types of text or comments on documents such as purchase orders, sales orders, deliveries, invoices etc. Additional text types can be configured depending on the business requirements and thy can be used to communicate comments with external parties. For example text on Purchase order can be put on the purchase order output so that the vendor can receive and act on these comments. In this document, we will see how additional text types (SAP provides a few standard ones) can be created and used on the purchase orders. Similar text types can be created on other documents in SAP as well.
Configuration Guide The following configurations is needed to be in place to add a new text type on the purchase order.
1. Define Texts for Purchase orders IMG Path:
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SAP would already have a set of standard text IDs defined in the Document Header and Document Supplements. In here you would be able to make the following settings using an existing text ID.
1. Set the Operation to determine when you want the text to print. (for example on new prints or changes) 2. Select the document type of the purchase order you want the text applicable for. 3. Double click on the entry to select the print sequence you want it to appear at.
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2. Creating or Renaming Texts ID Transaction: SE75 Here you can centrally manage all the Text IDs in the system.
Place the cursor on the Object “EKKO” for Purchase order Header and click on Text ID.
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From this list you can select on an existing text ID and click the Edit button to rename it or click on the New button to create a new text ID which could be then used in the configuration shown previously. Note – Changes made here are cross client.
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Transaction Data 1. Creating Purchase Order Transaction: ME21N When creating the purchase order the new text ID that was created should appear on the Text tabs and here you can maintain the text which will go on the purchase order output.
Author: Malith Tharaka Perera E-Mail:
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