Text Type Configuration in SAP

Contents Requirement ................................................................................................................................................. 2 Text Configuration Steps ............................................................................................................................... 2 Define Text types ...................................................................................................................................... 2 Text determination configuration steps ................................................................................................... 3 Create Delivery Text .................................................................................................................................. 6 Using standard texts ................................................................................................................................... 13 Copy Customer master sales text to Sales order header text .................................................................... 17

Requirement I need to have 2 different text types in Sales Order Line item. Then I need that text (entered at SO/LI) to be copied to delivery document line item, under two different text types (It’ll be 2 different text ID’s in the delivery document, not the same text ID’s used in the SO/LI)

Text Configuration Steps Tx: VOTXN This is a one stop shop for text configuration in SAP. IMG Path:

All 3 nodes will have same. Therefore accessing one node will give the provision to configure the total. First you need to define Text Types.

Define Text types As per my requirement I’ll explain how to create text types for sales document line item. Creating it for any other will be same. 

Go to the relevant transaction. VOTXN



Select relevant node and click on

 

Press Enter ID and description for your new text types



Save



Press

to come out

Text determination configuration steps



From

window again select relevant node and press



First you need to define your own text determination procedure



Under



Save



Highlight your procedure and double click on



Press

press

and add your text ID’s

to create a new procedure

node



Save

Note: If you want your text to be added to incompletion procedure, please select under

column.

Now you need to assign your text determination procedure to relevant Item Category. To do that; go to

node



Maintain your text determination procedure against the relevant item category



Save

You have finished creating 2 different text types to the sales document line items. Now if you create a new sales order with item category JMT2, you’ll see these 2 text types appear in the LI texts.

Now I can maintain different text under those 2 text types. Now I have to configure 2 different text types for delivery LI level and I have to maintain which sales text type should be copied to which delivery text type. Eg: Sales LI Text 01 should be copied to Delivery LI text 01 Sales LI Text 02 should be copied to Delivery LI text 02 To do this; first I have to create 2 delivery text types. Same manner you have to go to VOTXN and select relevant node and create them.

Create Delivery Text

 

Select Delivery Item and press Create 2 text Type



Save

Now go back to selection



and click on

under relevant

Define your own text determination procedure for delivery line item under node



Save



Select the line and double click on

 

Press Add your delivery text ID’s to this procedure

Now you need to define how the text should be copied from sales line item text to delivery line item text. Eg: Sales LI Text 01 should be copied to Delivery LI text 01 Sales LI Text 02 should be copied to Delivery LI text 02

For this you have to create 2 different access sequences and assign those 2 relevant text types. First we have to create access sequences.  

Just double click on Create 2 access sequences

node

Now you have to assign those 2 access sequence to your delivery item text types. Delivery LI text 01 -> Delivery Acc Seq 1 Delivery LI text 02 -> Delivery Acc Seq 2 To do this; go to 

Select the relevant procedure (Z2) and double click on

You should be able to see what you have added in previous step. Add relevant access sequence against those text types.

Now you need to define how the access sequence should search for text. To do this, go back to node 

Select relevant access sequence and double click on



Press

and add the relevant entries.

Here you have to maintain below fields - Since I want to copy text from my sales line item text’s I have to enter VBBP here. - Which text type you want to copy in the sales order line item text

- Since I want to copy from reference document LI, I have to maintain “50” in this field. It’ll ensure that text is copied form relevant line item.



Once done Save

Now you need to do the same to access sequence 81 as well. That’s to copy sales text 2 to delivery text 2. Repeat same steps to do so.

Now you have to assign your delivery text determination procedure to delivery item category as well.  

Go to Assign in to relevant delivery item category



Save

Note: You need to come out form the configuration node to become those setting effective. Then only relevant accesses generation tale place. Once those accesses generated, you’ll get a message like this.

Now you can test from the beginning. 

Create a sales order and enter different text under those 2 text types

Now create the delivery for that sales document. Go to Line item text and check. You have delivery text type 01 filled with sales text type 01

You have delivery text type 02 filled with sales text type 02

Using standard texts Say for example, for each sales order, merchandiser needs to maintain set of information in a specific format. This needs to be done at sales document header text. We need to define the format first as “Standard Text” and then in the sales order header text determinations we need to assign it. Eg: Foe each sales order header user has to maintain below data.

Date of Birth: Tele Number: Address: First you need to define that format in standard text. Tx: SO10 

Give a “Text Name” press



Maintain the format and Save

Now you need to assign that for you sales document header text type. Go to Tx: VOTXN again. 

Select “Sales Document / Header” and press

 

Select relevant procedure under and go to Maintain relevant access sequence under your text type

node

Now you need to define the access sequence 

Double click on

 

Highlight relevant access sequence and go to Maintain below data

node

- select - Select - maintain the relevant standard text name you gave, In my case it’s AW01

Now assign that text determination procedure to you sales document type under

Note:

is to mention that you want to see sales order header text in the overview screen.

If you un-tick it, you want see this text field in that tab. 

Save

Now create a new sales order and check the header text.

Standard text is automatically got determined in the header text type, so that user can maintain only relevant data.

Copy Customer master sales text to Sales order header text If you want to copy customer master sales text to sales document header. You can do same configuration as follows. First you need to define text type for customer sales text under configuration (same configuration steps) Then maintain relevant text in the customer master.

In order to copy that text to sales order header text, You need to do below configuration. 

Maintain an access sequence under different text type for sales header text



Go to



Add below data

node and select your access sequence under

- select - Select relevant text ID you want to copy from the customer sales text (Which you have maintain for customer master sales text) - Maintain relevant Partner function you want to refer Eg: If you want to copy text from sold to party enter “SP”. If you want to copy from Bill to Party enter “BP”, etc



Save

Now create a sales order and check under relevant text type

Author: Anupa Wijesinghe E-Mail: [email protected] / [email protected] Website: www.learnsaptips.com View my profile in LinkedIn Follow me on Twitter

Disclaimer This article is done based on my research and readings, unless otherwise stated. The views expressed are my own and not of anyone else. Author accepts no liability for the content of the articles in this website or for the consequences of any actions taken on the basis of the information provided. Using this information is at the users own discretion and responsibility.