Task 3 - Support the Recruitment, Selection and Induction of Staff -Ricardo Vasquez

You will demonstrate skills and knowledge required to advise applicants of interview outcomes and induct a successful applicant.

 Across three assessment tasks you will sup port the recruitment, selection and induction of staff. In th is  Assessment task, you will notify applicants and write an induction plan. Assessment Task 2

Plan for recruitm recruitment ent and selection

Consult with

Notify applicants and

selection panel

Group

develop an induction

to prepare for

work

plan

interviews

Participate in interview and selection process

Group work

Check referees and complete a selection report For this assessment task you are required to: ●

develop a letter of offer and an employment contract for the job applicant identified as being the preferred student in  Assessment Task 2

●

advise unsuccessful interviewee (from Assessment Task 2) of outcomes

●

notify CoffeeVille staff of the new appointment

●

develop an induction plan. Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 1 of 10

1.

Using information from previous Assessment Tasks and your job description (completed in Assessment Task 1), complete the required fields in the employment contract template (Appendix 1).

2.

Using the scenario information in Appendix 2, and CoffeeVille documentation, email a letter of offer and additional documentation required (refer to CoffeeVille documentation as a guide to assist you in deciding what to include) to Emma Belcastran (your assessor).

3.

Write a letter to the unsuccessful interviewee (the applicant you interviewed and did not select in  Assessment Task 2), using the CoffeeVille’s polici es and procedures as a guide.

4.

Write an email addressed to CoffeeVille employees advising of the new appointment, using the CoffeeVille’s policies and procedures as a guide.

5.  Arrange for the successful applicant’s induction applicant’s  induction by completing the induction plan template (provided in  Appendix 3) based on the list of tasks r equired in the induction checklist and using the C offeeVille’s policies and procedures as a guide. Submit all documentation as per specifications below. Keep copies for your records.

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 2 of 10

You must submit: ●

a letter/email of offer with contract of employment and additional documentation (as specified in CoffeeVille’s recruitment policy) attached

●

a letter/email to unsuccessful students

●

a letter/email CoffeeVille staff informing them of the new appointment

●

an induction plan, (using the template provided in Appendix 3).

Your assessor will assess your ability to follow organisational policies and your: ●

communication skills to: ○

advise on the outcomes of the selection process

○

support managers in recruitment and selection functions

●

literacy skills to make job offers and prepare letters for unsuccessful applicants

●

technology skills to communicate with applicants and new appointments.

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 3 of 10

This document outlines the terms of contract of employment proposed by CoffeeVille. Leila Hussain 

 Caf é Manager 

29 May 2017

You will be employed at: CoffeeVille, Melbourne VIC 3000 

3 8 Hours / week 

You will be provided with one of: a 30 minute meal break; or, two 15 minute meal breaks per day.

- Coordinate the cafe chedule, and covering various shifts if necesary - Serve as the lead customer service contact at the cafe, including welcoming customers, answering questions, and other communications. - keep cafe area clean, neat and orderly. - Organise orders for supply needed for the cafe

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 4 of 10

Reports toRufusandEmmaBelcastran(owners).Sharesmanagerresponsibility toRufusandEmmaBelcastran(owners).Sharesmanagerresponsibility withJoeBelfone.

$ 24.50 /hour In addition, the minimum superannuation required by current legislation will be paid to the superannuation fund of your choice. Wages are paid in arrears on the last Friday of each month into your nominated bank account. CoffeeVille opens on several public holidays. You may be required to work on public holidays and will be compensated by payment at the rate of an additional 150%.

●

 – As  –  As a

Full time

employee, you will be

entitle to pro rata rata annual leave based on four weeks’ annual leave per annum. ●

Full time

 – As  –  As a

employee, you will be

entitled to 10 days paid personal leave per year (pro rata) in accordance with the  Fair Work Act 2009. ●

 –  You  You are entitle to unpaid parental leave and compassionate leave entitlements in accordance with the Fair Work Act 2009.

The period of notice required from you to terminate employment with CoffeeVille is the same as the period of notice required of CoffeeVille to terminate your employment and is set out in the following table.

Not more than 1 year

1 week

More than 1 year, but not more than 3 years

2 weeks

More than 3 years, but not more than 5 years

3 weeks

More than 5 years

4 weeks

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 5 of 10

You shall not, except in the proper course of your duties during the continuance of your employment or after its termination, disclose to any other person or company, or make use for your own benefit, any secret or confidential information relating to CoffeeVille or the customers of CoffeeVille. Upon termination of your employment, you will promptly deliver up to CoffeeVille or its authorised representative all property, for example, documents, record, papers, credit cards, lists, computer discs or tapes, which may be in your possession or under your control and which relate in any way to the business or affairs of CoffeeVille.

If you have any queries please contact one of the owners, Rufus or Emma Belcastran. To complete the arrangements, would you please sign and return the attached copy of this letter within 14 days.

Signature: ...................... ................. ................................... .................. ................. ........................... .......... Date: ................. .................................. .................... ...

I accept the offer of employment and agree to the terms and conditions as stated in this contract.

Signature: ...................... ................. ................................... .................. ................. ........................... .......... Date: ................. .................................. .................... ...

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 6 of 10

Hi,  After considering your selection report , I have decided to hire Leila Hussein. Can you please write a letter of offer for her and email it to me for approval? We need to make sure that it’s obvious that she’s our chosen applicant and let her know about the terms and conditions of the job, when we’ll need her to start, what type of employment it is (full-time, (full-time, part-time, or casual) and how much we’re paying her, and some other information that is specified in the Recruitment policy. Can you also mention in the email which documents we’re attaching and what she needs to do with them? It’s important that we attach attach an employment contract. Also can you source and attach the documents that we need to send her that are required by Fair Work legislation as well as information about privacy? I’m pretty sure they’re specified in the recruitment policy in our handbook. So in summary, I need you to email me with the letter of offer and attach to your email the employment contract and the other required documentation.

Thanks, Emma

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 7 of 10

CoffeeVille May 29 - 2017 Mrs. Leila Hussain 415 Stratford Park, Parkville VIC 3001 Dear,

We are pleased to inform that you have been chosen for the position of Cafè Manager. In attach you can find the terms and conditions for this position. Please read and return a signed copy. We are looking forward to having you join in our team. Any questions feel free to call me.

Sincerely,

Emma Belcastran Owner and Director

CoffeeVille May 29 - 2017 Sr. Raj Mukherjee 2533 Horizon Circle, Tacoma VIC 3856 Dear,

We are pleased to inform that you have not been chosen for the position of Cafè Manager. Thank you for coming to the interview and your interest in joining us at CoffeeVille. We now have your contact details and CV in our database. In future future suitable positions we will contact you.

Sincerely,

INFORMATIVE MAIL

Dear Staff, Rufus and I are please to inform you that Leila Hussain will be our new Cafè Manager starting on Jun 29. Please extend your welcome when you meet her at the Cafè. Emma

hang out organisational policies and Joe Belfone

29 Jun procedures

introduction to all staff

Joe Belfone

Role, responsibilities and performance expectations

Joe Belfone Joe Belfone

organisational overview

29 Jun -6 Jul Administrative arrangements

Joe

office facilities and equipment staff / Joe conditions of employment

owners

meeting room meeting room meeting room meeting room

Computer Equipments meeting rooms

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 8 of 10

Sales report Plan of new training results report

Equal employment opportunity Anti - Discrimination work health ans safety WHS

Joe Joe Joe

Computer Computer Computer

Joe

Sales report Plan of new training

Joe Joe

results report

Computer Computer Computer

Equal employment opportunity Anti - Discrimination work health ans safety WHS remuneration and performance appraisal I, ………………………………………………………………………………………………….,have read and fully understand the policies and procedures of CoffeeVille. I agree to follow them and ensure others follow them. I shall report any concerns regarding said policies and procedures to the Manager of CoffeeVille. Signature: .................... .......................................... ........................................... .......................................... ..................... Date Date…………………………………… …………………………………… Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 9 of 10

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 10 of 10

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 8 of 10

I, ………………………………………………………………………………………………….,have read and fully understand the policies and procedures of CoffeeVille. I agree to follow them and ensure others follow them. I shall report any concerns regarding said policies and procedures to the Manager of CoffeeVille. Signature: .................... .......................................... ........................................... .......................................... ..................... Date Date…………………………………… …………………………………… Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 9 of 10

Support the recruitment, selection and induction of staff – BSBHRM405 Innovation and Business Industry Skills Council Ltd, 1st Edition Version 2, 2015 Page 10 of 10