Task 2- Bsbpmg522

TASK 2: ADMINISTER AND MONITOR PROJECT DATE: 17.02.2018

PARTICIPANTS: Jacques Garnier Levis Lugo Alicja Lewandowska Violeta Hoyos AGENDA: 1) Clarify roles and responsibilities 2) Determine needs for support 3) Discuss monitoring and record-keeping systems 4) Discuss risk processes REPORT 1) Person in charge of: Budget : Alice Risk management: Violeta Communication / stakeholders : David Scope / planning : Jacques 2. Everyone knows their role to play and task to do in order to achieve the project. We will to weekly meeting to review the planning and the delays associated in order to help Jacques to produce a reliable r eliable planning 3. During the meeting we agreed that the followings performances bellow will be monitored. KPI will be created and their results reported weekly to adjust the strategy of the project - Budget - Delay - Quality - Client satisfaction - Concerning records keeping, all the participants agreed to keep at the end of the project a ring binder and electronic archive with the following documents: -tender - Quotation - Order - planning - Specification and invoice of the materials used - Weekly meetings report

- Certificate - Outcomes deliverables - Lesson learned - Financial records

Roles and responsibilities

Role

Name/s

Responsibilities

Project client  client 

Demin James

Responsibility of the client is to provide proper information which helps in the preparation of the construction project according to its requirement.

Project sponsor 

Max Lionel

It is the responsibilities of sponsor to provide and look after the funds and financial transactions of the project. And observing the budgets for cost centres and for viewing budget variation reports and for the incorporation of the information in to financial statements and financial projections for the estimation

Project manager  

Kim Sweeney Les Goodale

It is the responsibility of a manager to look after the day-today operations of Sam Lee the project. They are responsible for Pat Misfud day-to-day Peter Mitchell functions of the organisation. The main responsibilities are to review

Signature/s (if required)

coordination, structural separation, coordinating system and projects for achieving benefits of team spirit. Human resource manager is responsible for the production capacity and welfare of people and work with operations manager in coordinating system and project. Manager residential realty is responsible for managing all the aspects of residential realty and monitor and control the activities of residential agents. Manager commercial realty is responsible for managing all the aspects of commercial realty and the activities of commercial agents. A manager investment is responsible for managing all the aspects related to investment realty.  And is responsible for the management of activities related to investment agents

Manager of the project manager 

Kim Sweeney

Les Goodale Sam Lee

Managing the dayto-day activities of the operations of the company so as to ensure the execution of the project in right direction.

Pat Misfud Peter Mitchell

Project team members  members 

Kim Sweeney

Les Goodale

Guiding the project towards the right path and completing it in an effective and efficient manner.

Sam Lee Pat Misfud Peter Mitchell

Steering committee

Max Lionel Officer Riz Mehra

It is the responsibility of steering committee to provide advises for the improvement in the project and to provide recommendations which helps in enhancing the implementation of the project plan.

Project Title: Project Planning and Project Client: Management Demin James

Date: 17.02.2018

Project Sponsor:Max Lionel

Project Manager: Kim Sweeney, Les Goodale, Sam Lee, Pat Misfud, Peter Mitchell

File Name: Risk project

Risk register Risk Likelihood Lack of proper Low resources

Impact Hight

Not complying Low with th acts

High

Poor environment of workplace

Medium

Changes in High the economic policies

Risk response Arrangement of quality resources Checking the implementation process at every stage

Responsible Planning department

High

Adopting effective monitoring techniques.

Project and management team

High

Preparation of Operation contingency manager funds for meeting the impacts of economic policies

Managers

RISK IMPACT The risks associated with the project at hand include schedule risk and resource risk as earlier outlined. The repercussions or instead consequences of such risks are detrimental to the completion of the project. Firstly, if the project’s schedule does not conform to the required tasks at hand, it will be completed outside the set deadline. When there is insufficient funds and personnel in terms of resources needed for the project, the project will not attain its objective and may not even be completed.

Final Report For the project to be successful, it is important that adequate strategies are applied in monitoring it. Firstly, record keeping is an important attribute or rather variable necessary for the monitoring of the project’s progression. Through record keeping, the shortcomings and areas of improvement concerning the entir e project can be efficiently established. For example, the progress made in terms of work done individually and as a group can be recorded in week one in order to set a benchmark for the second week. All group members should record their allocated funds and account for their use. The records will help guide the client regarding the activities being carried out and ensure that everything is within schedule and budget. Monitoring of the project’s activities will be facilitated by the project monitor as assigned. Risk is an unavoidable circumstance for the entire project. The risks associated with the project is either incurred individually or by the entire group which may jeopardize the accuracy and validity of the entire project. The first risk that may be incurred individually is schedule risk. Schedule risks refers to the risk that tasks may not be completed within the set timelines. As a result, it might take the project more time to be completed than earlier scheduled. The next risk that exists is resource risks. Resource risks entails the inadequacy of the resources at hand such as finances and personnel necessary for the completion of the project. These risks have a negative impact as they will derail the project and minimize its quality. Overall support of the project is essential for its overall success. The person selected to provide this support is Jacques. As the person tasked with planning and developing the scope of the project, Jacques is in the best position to provide support to the project regarding diverse variables. The first type of support is intellectual support. As the planner of the whole project, Jacques is well equipped with knowledge regarding various risk factors and schedule of the project which is essential expertise needed for the project’s success. Jacques can also offer coordinative support by integrating the tasks and duties of individual members with the project’s goals. Delegation of duties and responsibilities is essential for the success of any given project. Consequently, individual members are tasked with certain roles and responsibilities based on their assignments, qualities and abilities. The project is divided into four parts which include budget, risk management, communication and planning. The member in charge of budget is tasked with coming up with an efficient and sustainable budget for the entire project. The member in charge of risk management is responsible for identifying all the risks at hand and coming up with relevant strategies of mitigating them. The member responsible for communication is tasked with communicating the progress of the project to all stakeholders involved.

Finally, the member assigned to plan the project is accountable for the project’s duration and quality.

Monitoring

Item

Responsible team member

Quality

Violeta Hoyos

Client satisfaction

Levis Lugo

Budget Delay

Alicja Lewandowska Jacques Garnier

Project Title: Monitoring

Project Sponsor:Max lionel

Project Client:

Project Manager: Kim Sweeney

Record keeping

-  -  -  - 

Specification of the material All meeting support Certificate Financial record Qualification Planning Outcomes deliverables Orders

File Name: Monitoring

Date: 17.02.201 8