Task 1- Bsbpmg522

Task 1: Define Project and Develop Plan Jacques Garnier Levis Lugo Alicja Lewandowska Violeta Hoyos

Project scope document In scope

Quality of the services will be maintained for satisfying the needs of the customers. The requirement of the raw material, human resource will be estimated so as to execute the program in an effective manner. Roles and responsibilities will be fulfilled by the assigned person. Exclusions

Construction does not include the construction of more than one floor. Project may incur additional cost which is not included in the budget as the budget may get affected due to the change in interest rates, inflation rates or interest rates. Assumptions

It has been assumed that the project will be executed in the manner it is planned. pla nned. All the things will remain constant. Quality of the work will be according to the requirement of the customers.

Constraints

Interest rates, exchange rates and inflation rates may affect the project and cost estimated in the plan. The fulfilment of the roles and responsibilities is dependent on the individual and every individual and its manner of performing an activity differs from others.

Stakeholder analysis Name

Work area

Stakeholder type

Impact on/by project, requirements, success criteria Affect the whole project at large.

Management

Management of the Service provider activities or operations of the company

Employees

Performing the Service provider activities or operations of the business.

Executes projects of company effective completion.

Customers

Activities are End-user executed for providing services to the customers.

Provides projects to the company.

Investors

Provides funds for External the execution of the stakeholder activities of the company.

Affects the financial condition of the company.

Government

Guides the company Regulatory body and forms rules and

Create an impact over the activities of

the the for

regulations for the company and for the execution of the activities of the company.

What

Who

Initiation meeting

Client customer

company by implications of policies, rules and regulations.

Purpose

or For collecting the data from the client regarding its expectations from the project.

Employees

For estimating the time, cost and

labour

which will be required

for

the proyect. Management For

taking

aprovals

and

providing authenticity to the

proyect

When/frequency

Type/methods

It is done at the starting of the project as it is the first step for the project.

It will be executed with the help of a meeting and notices in written form where communication will be made with these different stakeholders

plans prepared. Investors

For making the investors aware of the proyect plan in which they are investing. Experts For identifying the feasibility.

Distribute project initiation plan

Client customer

or Providing It is done before information to the project is the client about started. the plan.

Investors

Distributing information regarding

the

plan

the

to

investors.

Experts

Providing information regarding

the

proyect to the experts.

Management

Distribution of information is made with the help of letters sent through mails or posts or through project brief

Providing details to the management of the Project for

their

consent.

Employees Delegating the information so as to make the employees aware of the proyect plans.

Project off

kick- To the employees, clients, management and managers

Status report

To the employees, clients, management and managers

This is done so as to make these stakeholders aware of the roles and responsibilities they have to fulfil and perform. And to promote effective communication among the stakeholders.

It takes place just before the starting of the program or project.

This is done with the help of meetings with these stakeholders

It is done for communicating the status of the project with the stakeholders.

Done on regular basis as the status need to be shared on regular intervals.

Done with the help of status report and meetings.

Team meetings

Team or individuals involved in the planning and execution process of the project.

To observe the performance of the individuals and the project and to identify the project stage, that has been achieved by the team.

Sponsor meetings

Management To team and the communicate sponsors or the status of investors of the the project with project. them and to take approval from the management team, sponsors or investors.

Regular meetings With the help so as to ensure of meetings. the completion of every stage of the project in an effective manner.

Regular meetings in verbal form or in written form with the help of letters or mails.

With the help of meetings and notices or letters

Roles and responsibilities

Role

Name

Responsabilities

Project client

Demin James

Responsibility of the client is to provide proper information which helps in the preparation of the construction project according to its requirement.

Project sponsor

Max Lionel

It is the responsibilities of sponsor to provide and look after the funds and financial transactions of the project. And observing the budgets for cost centres

and for viewing budget variation reports and for the incorporation of the information in to financial statements and financial projections for the estimation

Kim Sweeney Les Goodale

Project manager

Sam Lee Pat Misfud Peter Mitchell

Manager

of

the

Kim Sweeney

Project

Les Goodale Sam Lee Pat Misfud

It is the responsibility of a manager to look after the day-to-day operations of the project. They are responsible for dayto-day functions of the organisation. The main responsibilities are to review coordination, structural separation, coordinating system and projects for achieving benefits of team spirit. Human resource manager is responsible for the production capacity and welfare of people and work with operations manager in coordinating system and project. Manager residential realty is responsible for managing all the aspects of residential realty and monitor and control the activities of residential agents. Manager commercial realty is responsible for managing all the aspects of commercial realty and the activities of commercial agents. A manager investment is responsible for managing all the aspects related to investment realty. And is responsible for the management of activities related to investment agents

Managing the day-to-day activities of the operations of the company so as to ensure the execution of the project in right direction.

Peter Mitchell

Project

team

Kim Sweeney

members

Guiding the project towards the right path and completing it in an effective effe ctive and efficient manner.

Les Goodale Sam Lee Pat Misfud Peter Mitchell

Steering committee

Max Lionel Officer Riz Mehra

It is the responsibility of steering committee to provide advises for the improvement in the project and to provide recommendations which helps in enhancing the implementation of the project plan.

Project snapshot The main motive of this project is to prepare a plan plan for the constructing a house according according to the requirement of the client by maintaining the quality of the services offered to the client. And to attain the maximum returns for the clients. The main issue faced can be the feasibility of the project as it may get affected due to various factors and opportunities in front of Max Lionel Realty is to enhance the experience of the clients by meeting their expectations. Timeframes: To complete the project well on time according to the planned projects.

Maintaining the quality of the work throughout the execution process of the project. To maintain the conduct within the framework of ethical and legal aspects.

Stakeholders:

Max Lionel Officer Riz Mehra Kim Sweeney Les Goodale Sam Lee Pat Misfud Peter Mitchell Demin James Resources:

For the preparation of the project plan and for the implementation process various resources are required. These resources includes: Human resource Raw material Equipments for the execution of the project plan Software for communicating with others Capital or funds Experts for making estimates for the project plan.

Risks: Risk is involved in every activity business undertakes. Profit has been explained as the reward for taking the risk. Risk for this project are as follows:

Resources are available in limited quantity which needs to be utilised in such a manner that it provides maximum benefits. Budget is fixed which may get affected due to the change in the economic factors including inflation rates, interest rates and exchange rates. Technological changes occur on frequent basis which may affect the preparation as well as implementation process of the project. Time is limited and company need to complete the project in successful manner and well on time. Max Lionel Realty need to comply with the legal acts which restrict the activities of the company and company is bound to follow these acts for avoiding legal consequences.

Interdependencies:

This project is dependent on the past projects completed by Max Lionel Li onel Realty as these past projects act as a framework or guide for this project. The preparation of the project is dependent on the experts and estimates made by them. The execution process of the project is dependent on the team members as they are responsible for the execution of the project.

Success criteria:

The past projects have helped with the past experiences and forms a base for the project and helps in the successful execution of the project. Resources are made available and will be put to use in an effective manner so that they produces the maximum benefits and leads towards the successful completion of the project.

Planning: Work breakdown structure Estimation of the requirement of resources

Analysing the requirement of different resources: Identifying the types of resources required Identification of the ways of arranging the resources. Evaluation by the experts: Appointment of the experts Observations by the experts Preparation of project plan

Collection of the required information: Identification of the sources of collection of information Collection of information from these sources Formulation of the plan on the basis of collected information: Preparation of plans Dividing the plans in to different activities. Arrangement of the resources

Identification of requirement of resources: Estimating the type of resources required Estimating the quantity of resources required

Finding the sources of resources: Identifying the sources of resources

Identifying the requirement of the resources Procurement of resources: Making arrangements for the procurement Procuring the resources Implementation of the plans

Deciding the team size: Identifying the requirement of the teams Identifying the size of the teams Dividing the teams: Evaluating the total human resource and their qualities Dividing the teams on the basis of requirement and qualities required for performing the activity Initiating the implementation process: Starting the process of implementation Complying with the plans prepared Reviewing the implementation process

Monitoring the performance: Identifying the actual performance Identifying the required performance Matching the performance of the projects with the planned projects: Matching the planned performance with the actual performance

Identifying the deviations in the actual and planned performances. Controlling the activities

Deciding the corrective steps: Identifying the measures needed to be adopted for matching the actual performance with the planned performance Identifying the effectiveness of the measures needed to be adopted for matching the actual performance with the planned performance. Implementing the steps for controlling the activities of the Project: Implementing the measures for matching the actual performance with the planned once. Controlling the implementation process for proper control.

Project plan Project purpose:  The purpose of this project is to frame a path for the execution of the project in a better manner. The main focus is over maintaining the quality of the services provided to the clients. Background and strategic context:  Max Lionel Realty is a construction company provides construction services to its customers. The main focus of the company is over improving the performance of the company by providing quality services to its customers. And to comply with the rules and regulations framed by the government and to promote high standards in the professional conduct. Max Lionel Realty is making efforts towards reducing the discrimination practices, managing the risk factors, to follow ethical behaviour and coping with the increasing competition. The main strategic directions of Max Lionel Realty are to engage with the customers and clients, promote innovative and creative thinking, leadership skills and risk management management skills, promoting team efforts and to build build goodwill and reputation.

Other related projects:  This project is related to the other future projects as it will form a base for the future projects and helps in forming an idea for conducting or executing the future projects. Project objective: Objectives of the project are to achieve maximum satisfaction and benefits for the clients, to set highest ethical standards. This can be done with the help of effective planning and implementation of the projects. Scope including key deliverable:  The in scope of this project is to formulate a construction project plan for the construction of a house for a client. And this need to done by maintaining the quality so as to provide highest returns for the clients. Out scope of this project is the construction will be according to the budget planned for the project. And changes may affect the budget for the project. Additional construction which is not included in the project is out of scope of this project.

It has been assumed that the resources will effectively help in producing the desired output for the project. And to execute the project within specified time limit so as to maintain the effectiveness and efficiency. Constraints of this project are that change in the economic conditions and technology may affects the execution process of the project as well as to the project planned. Governance:  Governance can be understood as the manner in which an organisation is managed with the help of adoption of various elements. Max Lionel Realty has adopted various acts which help in maintaining the ethical conduct of the company. These acts ensure the safety of the employees as well as maintain a healthy environment at the workplace. Project client/owner:  Client is a person for whom the project is undertaken. Project sponsor:   Sponsors are those people who provide funds for the planning of the project as well as for the implementation of the project. Project Manager: Project managers are those individuals who oversee the day-to-day day -to-day activities of the project. Kim Sweeney, Les Goodale, Sam Lee, Pat P at Misfud and Peter Mitchell are the managers who are responsible for the day-to-day activities of the project. Manager of the project manager:  manager of the project helps the other employees in the formulation and execution of the project. Project team members:  team members are the part of a team which are responsible for performing the activities of the company. Various activities are involved in the formulation and execution process of a project. All these get performed by the project team members.

Key stakeholders:  key stakeholders are the persons who have substantial interest in the project. Key stakeholders for the project are the management, employees, client, investors and government. All these key stakeholders are related with the execution of the project is some form. Management is responsible for the financial transactions of the company, employees are responsible for performing the activities of the project, client is the person for whom the whole project is getting performed and government guides and bounds the company to operate within the legal and ethical framework.

Project risk assessment Risk

Level

Management strategy

Lack of proper resources

High

Arrangement of effective resources

Not complying with the acts High

Poor environment workplace

of

Changes in the economic policies

the

Conducting the activities in legal and ethical manner.

Low

Adopting principles High

values

and

Preparation of contingency funds for meeting the impacts of economic policies.

Risk register Risk Lack of proper resources

Likelihood Low

Not complying Low with th acts

Impact Hight

High

Risk response Arrangement of quality resources Checking the implementation

Responsible Planning department

Managers

process at every stage Poor Medium environment of workplace

High

Adopting effective monitoring techniques.

Proyect and management team

Changes in the High economic policies

High

Preparation of Operation contingency manager funds for meeting the impacts of economic policies

Proyect title: Proyect Planning and Management Proyect client: Demin James Proyect sponsor: Max Lionel Project manager : Kim Sweeney, Les Goodale, Sam Lee, Pat Misfud, Peter Mitchell Likehood of risk: low Impact of risl: high Preventive actions recommended: Arrangement of quality resources. Contingency actions recommended: maintaining additional stock Supporting documentations: documentations: status report of proyect.

Communications and reporting Stakeholder

Information required

When required

Format

Management

Information which is At every stage. relevant for the activities of the company.

Meetings.

Employees

Information which is At every stage. important for the project in which employees are involved.

Meetings or Project discussions.

Customers

Information about the company and its performance and project status.

At the time of Communication communicating the through mails and details of the meetings. project.

Investors

Information regarding the projects in which investment is made by the investors.

At the time of Meetings and mails investment decision or posts. and during the planning process and execution process.

Government

Information about the practices and policies adopted by the company.

At every stage so as With documents to ensure the and mails or posts. compliance of polices, rules and regulations.

Budget

Project Name: Project Planning and Management Income

Inc. GST

Ex. GST

Project budget

$15,000

$13,500

Total Income

$15,000

$13,500

Expenses

Inc. GST

Ex. GST

Kim Sweeney (8 hours) h/$110

$880

$792

Davis Brooke (10 hours) h/$100

$1000

$900

Martin Sheila (25 hours) h/$120

$3120

$2808

Rick Smith (25 hours) h/$80

$2120

$1908

Alicja Lewandowska (11 hours) h/$80

$830

$747

Violeta Hoyos (6 hours) h/$90

$540

$486

Levis Luicgo (10 hours) h/$80

$870

$783

Ricky (10hours) h/$100

$1000

$900

Telephone

$440

$396

advertising

$400

$360

Presentations

$300

$270

Prints

$300

$270

training

$537

$483

catering

$300

$270

travel

$1000

$900

Subtotal

$13,637

$12,273

Contingency (+10%)

$1,363

$1,227

Total

$15,000

$13,500

Project Title: Project Planning and Management

Project Sponsor: Max Lionel

Project Client: Kim Sweeney

Project Manager: Ace Consultants

Date version : 02/2018

File Name: Budget Variation

Implementation: Change requests Issued by

Riz Mehra

Item affected

Scope

Nature of change requested

Huge

Reason for change

Enhancing

the

service

quality for the client Impact on scope

Changes according during

can

be

made

to

the

client

the

process

included in the scope. Impact on budget

Expenses will increase

is