Tally

Facilities with Tally 9.0

Creating a New Company in Tally.ERP 9 Company Creation : You can create a Company profile by using the following procedure : 1.

Gateway of Tally  Alter ( Alt+F3)

2.

Gateway of Tally  Create Company (from opening screen)

Lets take an example to understand the process. www.Tally9Book.Com, registered under VAT, is in ORISSA, and provides Accounts Training all over INDIA and also deals in Purchase and Sale of Software and Hardware. The Company wants to maintain the Financial Year Accounts from 01-04-2007 to 31-03-2008. The Company details are given below : • Company www.Tally9Book.Com • Address Balasore, •

State

•

VAT TIN No.

•

PAN

ORISSA 12345678900 BLS123456

(Permanent Account No.) Create the Company using any one of the above processes. It Provides the following screen.

Finally, confirm company creation by pressing the ENTER key/ “Y” key to accept all declaration for the Company. (Now you will be able to work with the Current Company)

To Enter Company Information follow these Steps : Field Name

Values

Directory

Specify the path where the Company data will be stored. The Default data directory of Tally9.0 is C:\Tally9.0\Data. If you want to keep your data in another location you can specify the location, for example: If you want to keep your data in your “D drive”, specify the path D:\

Name

Enter Name of the Company

Mailing Address

Address of the Company.

State

Select the State Name from the Pop-Up-List.

Pin Code

Enter your city Pin Code.

E-mail Address

Enter the E-mail Address of the Company.

Currency Symbol

Currency symbol will be displayed in which the account books of the company are to be maintained. By default it shows Rs. As currency symbol.

Maintain

Depending on the activity of the company you can maintain the records in Two ways : 1. Accounts only 2. Accounts with Inventory.

Financial Year From

Enter the Starting date of the Financial Year for which you are maintaining Company Accounts. However, it will never ask you to enter the Closing date of the Financial period like other software. In Tally, you can maintain multiple Accounting Years in the same company. For example, If you want to set up the Financial Period of a Company fro the Year 2007-2008, the Start date should be 01-042007.

Books Beginning From

Enter a Date within the Financial Period, on which books have been started. For example : In above mentioned period, the actual date of Financial transaction begins at 01-12-2006, so in this field enter the date as 01-12-2006. Remember that this date can be the same as starting date of the financial period or later, only for a new Concern / Company.

Tally Vault Password

If you want to secure your company from other users, even from selection, provide a Password here. A copy of the company will generate with encrypted format in name.

Use Security Control

This Option enables you to restrict user-wise data access. Say “Yes” to create “administrator” who has all rights. If you don’t wish to maintain security control select “No”.

Base Currency Symbol

The currency symbol appearing against currency field will be displayed here.

Formal Name

Full name of the currency is displayed here. For example, For currency symbol Rs. The currency name is displayed as “Indian rupees”.

Number of Decimal Places

Decimal place of currency is shown here because it will not allow you to lose part of an amount due to change of currency value.

Show Amount in

This option maintains visual clarity of large amounts. If you want to show the amount in millions, say “Yes”. To show in lakhs, say “No”.

Million Symbol Is Symbol Suffixed to Amount ?



To put currency Symbol before amounts say, “No”. to put after the amount , say “Yes”.

Keys Used for Saving Information :

Enter (to save the information)  Ctrl + A (save the record information directly from any field position).

Enabling VAT in Tally.ERP 9

Service Tax in Tally 9

Inter-State Sales and Purchase ( CST )

Activating CST in Tally 9.0

Export to Excel in Tally 9.0 Using the Export feature of Tally.ERP 9, you can export Tally.ERP 9 data to Excel. Data exported to Excel can be e-mailed as an attachment, used to generate graphs for better presentation and further analysis. Go to Gateway of Tally > Balance Sheet 1. 2.

In the Balance sheet screen press E : Export. Select the required language from the list of Languages.

3.

Select a format from the list of Formats available.

4.

Press Enter to accept the default Output Filename. In case you want to save the file in another folder then type the desired path.

5.

Press Enter to accept the default Output Sheet Name.

6.

In case you are generating the same file for a second time, select Yes for the field Update Existing File.

7.

In case you want to format the contents of the file, then select Yes for the field Excel (Spreadsheet) formatting.

8.

Select Yes for the Field with Colour, if you want the background colour in the exported file.

9. Accept to export the Masters to an excel file. The exported file is saved in the default Tally.ERP 9 folder.

Consolidation of Accounts in Tally 9.0

Password & Security Control in Tally 9.0

Inventory Features in Tally.ERP 9