student faculty evaluation system
February 23, 2017 | Author: Chester Barry | Category: N/A
Short Description
this is a part of our third year feasibility Study in our Univerity its entitled STUDENT-FACULTY EVALUATION SYTEM i hope...
Description
Project Plan
LAN – Based Student Faculty Evaluation System
Chapter 1 Introduction Evaluation is the process of interpreting a measurement or aggregate of measurements, by means of a specific subjective value or set of values to determine the degree to which the measurement represents a desirable condition. The Positive (Good) Evaluation the judgment that the measurement conforms to our values and thus represents a desirable condition. The Negative(Poor) Evaluation the judgment that the measurement is at variance to our value and thus represents an undesirable condition. Thus the evaluation process implies the existence and use of a contextual system or structure of values associated with the characteristics being measured. A Comprehensive Student Faculty Evaluation involves the systematic observation (measurement) of relevant faculty performance to determine the degree to which that performance is consonant with the values and needs of the educational institution. System development can generally be thought of having two major components: system analysis and system design. In System analysis more emphasis is given to understanding the details of an existing system or proposed one and then deciding whether the proposed system is desirable or not and whether the existing system needs improvements. Thus, system analysis is the process of investigating a system, identifying problems, and using the information to recommend improvements to the system. The term “working together “in system definition is very important as all the components are
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
interrelated and interdependent and can not exist independently. As the definition says, these components interact with each other to accomplish a given task, which is actually the objective of the system. The components that comprise a system may be the various inputs required by the system, the outcomes or the outputs of the system, the resources required to make the system functional. Our Lady of Fatima University Guidance department utilizes a manual procedure. It employs the uses of Microsoft Excel program for inputting the evaluation records. It consumes a lot of time and lots of papers in conducting a student faculty evaluation. Unavoidable errors could be encountered due to the manual procedure. Among these errors some students forgot to answer some questions and some guidance personnel encounter some errors in inputting records and errors of tallying the records. A Local Area Network technology system is the connecting of two or more computers to common peripheral resources such as printers, fax machines, scanners, and centralized data. The acronym LAN stands for a Local Area Network. This indicates that the network is contained within a single institution. The sharing of information or resources does not require phone connection to link more than one based operation. The proposed system which is the LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University that designs to provide data for the improvement of teaching and learning. The proponents would like to design a more effective way to improve the evaluation by changing the system of Our
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Lady of Fatima University for guidance department from manual procedure to automated system. The proposed system can help the guidance to be more accurate and be reliable with their records. It also avoids some erroneous mistakes on the results of the reports they made.
Background of the Study The proposed project entitled “LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University” is all about how the students will evaluate their professor by using the computer.
As a student of Our Lady of
Fatima University we observed that the guidance had a hard time in counting the evaluation form. This LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University is to serve as one several sources to provide data for the improvement of teaching and learning. The LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University will give the school and the student an easy way in evaluating the faculty members within the school facilities. All the information given by the students will be treated with utmost confidentiality. This LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University will be a designed like an Internet Cafe in that case before the students can use the computer they have to wait for the administrator to open all the computers and wait for the instructions. The students can only evaluate one professor at a time if they tried to evaluate again the administrator will ignore this kind of situation.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
If the improvement of teaching and learning is the ultimate goal of a Student Faculty Evalution, most faculties will want to learn how to assess the effectiveness of their teaching and students' learning. Although many faculties are quite capable of knowing when students do not understand the material, often professors do not know how to go about discovering why students are not learning. Therefore, the complete Student Faculty Evaluation project should plan activities intended to help faculty "learn how" to assess their teaching, their students' learning, and the currency of their courses.
Project Overview This section provides an overview of the purpose, scope and objectives of the system, the assumptions, constraints and risk of the system, a list of project deliverables, the schedule and budget summary, the references and the definitions and acronyms. Purpose, Scope, and Objectives. Purpose: The proposed project entitled “LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University” is all about how the students will evaluate their professor using the computer. It will give the school and the student an easy way in evaluating the faculty members maximizing the school facilities. All the information given by the students will be treated with utmost confidentiality.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Scope: The proposed system is intended for in depth evaluation and analysis of the existing manual procedure of student evaluation of Our Lady of Fatima University. The proponents will develop a user-friendly system that will enhance the student faculty evaluation. The proposed system is design to lessen the workload of the guidance personnel in charge in the processing of the tallying evaluation records. In connection with this, the system includes a database that will allow the user to retrieve the previous summary result (back up). For the students will include: • Evaluate and gives comments to a faculty member. •
They can’t evaluate their professors if it exceeds its limit on the
evaluation system. • They can’t leave if some questions are not answered. • If the student does not know how to use or evaluate their professors the system will have a demo that includes the procedures on how to evaluate their professors. For Guidance office will include: • Quick tabulation of Evaluation results. • They can view all the tally result. • They can print the total percentage of all the evaluation. • Can add and delete Faculty members.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
• Can choose the negative and positive comments before they print the final result. • If the summary result present to the human resources by the next semester faculty evaluation data will be reset. Objectives: The main objective of the proposed system is to analyze and implement computer based information system for Our Lady of Fatima University Guidance Department. The study focused on the problems encountered by the guidance with their current system. The study prioritizes with providing a solution to the problem of guidance department in their manual system. •
The proposed system will collect or gather all the comments or suggestions
of the students on how they think and feel about their professors. •
The proposed system will provide a security that the admin will only have
the right to add, edit, delete, reset, and update the whole system. •
The proposed system will provide warning button to avoid not answering
some questions in evaluation form. •
The proposed system will provide a (Local Area Network) LAN- based
feature to easily share information accurately and it also transfer data faster. LAN (Local Area Network) technology is low cost than others, but the quality of transferring data is faster.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
To develop a system that will provide security in handling and managing
records and to minimize the time being spent in evaluating the file reports being submitted.
Assumptions, Constraints and Risks. Assumptions: •
The proponents assume that to develop a system which helps the Our Lady of Fatima University to implement the needs of the user.
•
The proponents assume that if the system will crush, it will be having a backup.
•
The proponents assume to develop LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University to provide data for the improvement of teaching and learning. The proposed system will provide a (Local Area Network) LAN-Based feature to easily share information accurately and it also transfer data faster.
Organization: Our Lady of Fatima University Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
•
Project Plan
LAN – Based Student Faculty Evaluation System
Constraints: • It will be confidential for the Faculty members, in this proposed system, records and files are computerized and stored for accessibility and portability. • The responsibility for administering the faculty evaluation system and implementing its procedures shall be the Guidance Counselor or the member of the guidance. • It will be only for the guidance counselor and the members of the guidance will manage the evaluation. •
Administrator and authorize personnel can only access the information from the system
• The student cannot access to the database and other features of the whole system. Risk: The following risks in developing the proposed system are: •
In Database risk, the size of the database becomes larger.
•
In personnel risk, they are willing to implement the proposed system The user or the personnel that will use of the system does not necessarily need to be a technical expert but must have academic experience about computer. It is a necessity to have an average functional literacy and most importantly the user should be dedicated to learn how to use the system.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
In technology risk, if the xampp release new version or in next generation they invent new software better than xampp. The new hardware resources would need to be employing such as computer, hub, cables and RJ45 connector and software resources such as Windows XP and PHP with MySQL to support the project.
•
In schedule, how the students can go to the computer laboratory and evaluate if they have classes.
•
In process risk, how to use the system the proponents will provide a demo for the student who do not know how to use the faculty evaluation.
Project Deliverables Table 1.1
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Activity
Deliverable/Expected
Date
Output Analysis and Design
Design
01-5-2011
Graphic Design
01-12-2011
Development of modules
Beta Version
02-09-2011
Development of the Users
User’s Manual
03-5-2011
Technical Manual
03-5-2011
Testing Finalization
03- 9-2011
Debugging
03- 9-2011
System Tested
03-13-2011
Project Timeline The project deliverables and project timeline should have been completed based on the scheduled given below.
Project Timeline Table 1.2
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
Activities Week # CHAPTER I
LAN – Based Student Faculty Evaluation System
1
January 2 3 4
1
February 2 3 4
1
March 2 3
4
Project Overview CHAPTER II Project Organization CHAPTER III Managerial Process Plans CHAPTER IV Technical Process Plan CHAPTER V Supporting Process Plan
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Schedule and Budget Summary Hardware: Table 1.3 Hardware
Computer
Description
Quantity
Price per
40
unit 13,1990.00
527,960.00
Expectancy 5-8 years
200
P 5.00 per
P 1,000.00
2 years
meters 300
meter P 3.00
P 900.00
Price
Total
AMD Sempron
Total
Life
140 2.7Ghz Cables
UTP Cable
RJ45
metal
Connector
shielded 25
2-3 years
Software: Table 1.4 Description
Quantity
per unit Organization: Our Lady of Fatima University Owner: President Dr. Caroline S. Enriquez, Ph. D
Life Expectancy
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Software
Project Plan
O.S
LAN – Based Student Faculty Evaluation System
Microsoft
1
5,000.00
70,000
5 years
13, 500 28,980
5 years 5 years
Windows XP PHP,MySQL Antivirus
Norton
1 2,070
1
Definitions and Acronyms Definition of Terms to further understand this study, the following terms used is defined: Analysis – the storage of identifying, designing and implementing the system Beta version- a pre-release version of new software often made available over the Internet as freeware or shareware. Confidentiality-
entrusted
with
private
information
and
the
confidence
of another. Data – raw materials that are processed and refined to generate information. Database - is a system intended to organize, store, and retrieve large amounts of data easily. It consists of an organized collection of data for one or more uses, typically in digital form. Data Flow Diagram – the graphical representation of the flow of data through an information system which can also be used for the visualization of data processing.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Debugging- Debugging is a methodical process of finding and reducing the number of bugs, or defects, in a computer program or a piece of electronic hardware. Deliverable- a term used in project management to describe a tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). LAN-Local Area Network a technology system is the connecting of two or more computers to common peripheral resources. MySQL - (My Structured Query Language) is a relational database management system that runs as a server providing multi-user access to a number of databases Network architecture is the design of a communications network. It is a framework for the specification of a network's physical components and their functional
organization
and
configuration,
its
operational
principles
and
procedures, as well as data formats used in its operation. Organizational structure is a formal and informal framework of policies and rules, within which an organization arranges its lines of authority and communications, and allocates rights and duties. Organizational structure determines the manner and extent to which roles, power, and responsibilities are delegated, controlled, and coordinate, and how information flows between levels of management.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
System
Set
LAN – Based Student Faculty Evaluation System
of detailed methods, procedures,
and routines established
or
formulated to carry out a specific activity, perform a duty, or solve a problem.
Chapter 2 Project Organization A project organization is a temporary thing. It will only exist from the projects start until its end. All the project team members are coming from different organizations of part of the organization. They will all have a temporary assignment to the project. Internal Interfaces Figure 2.1.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Dean Human Resources Guidance
College of Computer Studies (head)
College of Nursing (Head)
College of Pharmac y (Head)
College of Medical Tech (Head)
College of Hotel & Restaura nt Mgt. (Head)
College of Education (Head)
College of Business Administ ration (Head)
College of Physical Therapy (Head)
Facult y
Facult y
Facult y
Facult y
Facult y
Facult y
Facult y
Facul ty
Studen t
Studen t
Studen t
Studen t
Studen t
Studen t
Studen t
Studen
t
Roles and Responsibilities Internal Interfaces
Dean •
Responsible to read the final result given by the HR.
Human Resources
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
The one who receive the final results given by the Guidance Counselor.
•
The one who pass the final result to the dean.
•
After the Dean read the final result he/she also responsible to pass the final result to the faculty member.
Guidance •
The one who monitor the student in evaluating their professors.
•
Responsible for arranging the comments before they print the final result.
•
Guidance is responsible for ensuring consistency in the application of the faculty evaluation process.
•
Responsible for the print result of the evaluation.
•
The one who passed the summary result to the Human Resources.
•
Responsible for the oversight of all aspects of the project as well as accepting project deliverables and approving any submitted scope change requests.
•
Guidance will indicate to the system the basic information given by the new guidance personnel. Administrator will allow the permission or privileges needed to the said user.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
Administrator or the guidance personnel is the one who can only access the complete module of the system.
Faculty •
The one who receive the evaluation results answered by the students given by the Human Resources.
Student •
Responsible to evaluate their professors and Responsible to observed (measurement) of relevant professors performance to determine the degree to which that performance is consonant with the values and needs of the faculty members.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Chapter 3 Managerial Process Plans This section defines the plans for project start-up, the work plan, the project tracking plan, risk management plan and project closure plan. Start-up Plan Estimates All information of this project came from the collected data and requirements of the intended project users’ interviews, actual company observation. Information was also gathered from verifying all the company’s documents to determine the proposed systems requirements. Table 1.5 System Developer 2 System Analyst/Researcher 1 System Designer 1 Programmer Total Labor Cost:
Monthly 25,000 5,000 25,000
3 Months 75,000 15,000 75,000 105,000
Staffing
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Regina Silva, Chester Barry (System Analyst) - Researches problems, plans, solutions, recommends software and systems. Program coding, compiling and linking. Training
of personnel on proper usage of information systems
developed. Cabutaje Valery, Cathryn Ramos (Researcher) – Gathers information that is needed to finish the project. Who performs research, the search for knowledge or in general any systematic investigation to establish facts.
Resource Acquisition This section specifies the plan for acquiring the resources other than personnel needed to successfully complete the project. The researchers were individually assigned for their contributions to make this proposed system possible. It is very important to determine and document the financial expenditure operation being done by the stall. It is also a necessity to determine the activities needed to be done for the proposed system and its alternatives to monitor its progress. The Student Faculty Evaluation will not be completed without the cooperation of the guidance and the guidance personnel of the company. They are responsible for giving adequate resources as well as the beneficiary of the proposed system. Resources mentioned are all very important factor needed for the development of the system.
Project Staff Training
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Though the proposed system the researchers will develop is user-friendly, the researchers will provide trainings for the feasible user, most likely for the guidance personnel. In this phase, the researchers will train the user how to utilize the system and perhaps let them know some possible solution for simple problems. The researchers will provide them user manual that they can look if ever they need to. The existing guidance personnel of Our Lady of Fatima University will undergo training within 3 to 5 days. The training should focus on PHP, MySQL and XAMPP version 2.2.1.4.php used in the major parts of the system and MYSQL used as the database. Upon beginning the project, all existing guidance personnel will attend a seminar about the technology that will be used in the Our Lady of Fatima University for 3 to 5 days. They need to study on how the system will work; they must also be computer literate. The Head of the guidance will also be required to learn the specific system.
Work Plan To gather the necessary data and information needed in the study, the group used developmental type of research, which uses the following methods: Interview. •
A formal or informal meeting between a two group of people for purpose of obtaining information about something in particular. The interview is successful tool in advertising research
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
The researchers interviewed the Our Lady of Fatima University guidance department Mr.Angel, Azor on how they conduct a student faculty evaluation and also with regards to the summary report.
•
To converse or gather information with target user of the proposed system regarding the guidance profile and history of their manual procedure of evaluating the faculty members. Document Analysis
•
The group gathered the forms used in their Manual Project Student Faculty Evaluation System to collect some important information needed in developing the new system LAN-based student Faculty Evaluation system. Research.
•
It is a systematic investigation including research development, testing and evaluation, designed to develop or contribute to generalized knowledge.
•
To better understand the scope and background of the existing system, the group conducted a research using the internet. Related information about the existing system was gathered to conceptualize the new system. Observation.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
An activity which interacts with memory and requires sensitivity and responsiveness to the physical world.
Work Breakdown Structure Table 1.6 WBS #
Task Name
Start
1.0.Project Management
1.1.1 Project Definition
1.1 Project
1.1.2 Start Up and Looking for 11.12.10
Initiation.
1.2 Project Planning
a company 1.2.1 Guidance Interview 1.2.2 Actual Observation
11.10.10
11.15.10
Finish 11.10.10 11.12.10 11.15.10
11.15.10
11.15.10
11.17.10
11.17.10
11.18.10
11.18.10
11.20.10
11.21.10
Requirements
11.21.10
11.21.10
1.3.1 Define Technical
11.23.10
1.2.3 Determine the Guidance Requirements 1.2.4 Process Model 1.2.5 Data Model 1.2.6 Finalize Guidance
1.3 System Design
Requirements
11.24.10
11.24.10 11.25.10
1.3.2 Define System Standards
11.25.10
1.3.3 Develop Technical
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
11.25.10
Project Plan
LAN – Based Student Faculty Evaluation System
Specifications
11.28.10
11.28.10
1.3.4 Develop Test Plans
2.0 Hardware
3.0 Software
2.1 Prepare Budget
12.2.10
12.2.10
2.2 Canvass Hardware
12.4.10
12.4.10
2.3 Purchase
1.25.11
1.28.11
2.4 Delivery
2.5.11
2.7.11
2.5 Set up 3.1 Prepare Budget
2.10.11 2.22.11
2.12.11 2.22.11
3.2 Purchase
3.1.11
3.5.11
3.3 Install
3.11.11
3.15.11
Schedule Allocation The researchers prepared a Gantt chart to be followed and that will serves as our calendar for daily activities. This project schedule is a big help for researchers to be more organized and discipline regarding their time. In the planning phase of this study, the group worked out the things that are needed to be done. Each group member has its own responsibilities to hold so that everyone is participating as well as to finish the documents in the given deadlines. This also includes preparation in case unwanted problems occur.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Table 1.7 2010 Activity 1.Inception Reports 2.Elaboration
Dec
2011 Jan
Feb
March
Review System Design (Interview) Database Design Prototype screens 2.Construction Begins Construction Front Page Coding Programming Testing 2.Transition Testing Modification Update Meeting Training and installation Deadline Project
Resource Allocation
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
The proposed system will be maintained on a daily basis and the members will report the activities to the team leader on a daily basis so that information can be kept current.
After completing the course the system will
undergo for improving of their faculty evaluation system. The proponents will need to update the content regularly to keep system content current fresh, they will change the content or add. The proponents should also check for the contents. Content should be logical and easy to understand. PHP codes will be used in implementation. The project uses PHP and MYSQL (Structured Query Language).
Budget Allocation Table 1.8 Supplies Expenses
Quantity
Cost
Ream Bond Paper
1
Php 300.00
Ink
1
Php 1,000.00
Ball Pen
1 box
Php 80.00
Folders
16
Php 240.00
Pencil
4
Php 28.00
Total
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Php 1,648.00
Project Plan
LAN – Based Student Faculty Evaluation System
Project Tracking Plan Requirements Management •
The proponents requirements includes the customizing their reports the progress and changes of the project requirements.
•
We also include process of determining and assuring the effects of the specifications, diversity on product scope and quality. Allocation and property of risk factors.
•
In the disposition of management processes, we privately change precisely the performance of the formations and usage of change of control panel.
•
We comprehend the trace ability, prototyping and connect the impact and reviews evaluation in according of requirements management.
Schedule Control The proponents are spending their free time on the project before the deadline; the proponents also spend lot of effort to achieve their goal but it depends on the schedule. The proponents focus in the system to be able to be successful.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Quality Control The proposed system is working properly. The proponents will make sure that there is no error and the system is 100% working. Specify the quality control activities by knowing the procedures in using the following purposes: •
To be able to know the knowledge, skills and experience of the person.
•
To be able to verify if the system is working properly.
•
To be able to check the system before it will give to the school.
Reporting The descriptions which will be used to display the result of a research and inquiry will be provided together with the project's formal documentation. Records that are written in the documentation will be comprised of a recognized output and conclusion. Significant report will also give the proponents an idea about the flow of the system. The proponents will specify status of each task for the development of the project management. Analyzing the needed progress for the system is required in order to accomplish a sufficient report.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Risk Management Plan The proponents knew that there are some factors that might affect the proposed system and they understood the collision this may cause. The proponents included in their project schedule time to develop the alternative solution if unwanted problems occur. The proponents gathered lots of information for them to work on the proposed system properly. If ever loosely defined requirements, difficulties in estimating the time and resources required for
the
software
development,
dependent
on
the
individual
skills
and
requirements due to changes in university needs can be encountered during the project schedule or the quality of the software being developed by the group, they can assure that they are all equipped with information and solutions.
The following risks in developing the proposed system are: Database risk: •
The results of the evaluation will save in the database, but after a year
they permanently delete the records to prevent database collapse. •
The
records
in
database
are
done
by
saving
all
the
important
information/records. The proposed system needs to store great numbers of data, it is utmost important to have a back up and have secondary storage of data and reports for back up purpose and safety of records in case of corruption off data happened.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
Data will be ensured to be kept safe from corruption and to help ensure
privacy. Personnel risk: •
The Guidance Counselor will train a hired person 2 to 3 days to familiarize
the flow of the system; if this hired person will resign they will find first a replacement before he/she permanently resigned. •
The user of the system does not necessarily need to be a technical expert
but must have academic experience about computer. It is a necessity to have an average functional literacy and most importantly the user should be dedicated to learn how to use the system. Technology risk: •
The proponents will continue updates the system and adding features,
regarding on upcoming new version of XAMPP. the proponents need replace the existing and adopt the new version. The proponents need to adjust for the upcoming software.
Schedule risk •
The guidance counselor could ask permission to the professor if he/she
can give extra time for the evaluation before he/she dismisses the class. •
The students can go to the computer laboratory and evaluate if they have
classes.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Process risk: •
The student will be immediately learned on how to use the system.
•
The system might hang if the user doesn’t know what they’re doing. The
proponents provide a user manual to help them how to use the system. •
The plan of this proposed system is to have an easy way in evaluating the
professors of the school. •
The proponents will provide a demo for the student who does not know
how to use the faculty evaluation. Project Closeout Plan The proponents are doing their best to finish the system. They learned that it takes months to create a system and it is also hard to do it. The proponents are still doing their part to be able to finish the proposed system. The proponents knew that if the system will be successfully working it will be easy to the student and to the school to have their evaluation.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Chapter 4 Technical Process Plan Process Model In this study, the proponents used Waterfall Model. The waterfall model is the classic model of software engineering.
Because the model emphasizes
planning in the early stages, it catches design flaws before they develop. Also, because the model is document and planning intensive, it works well for projects in which quality control is a major concern. Waterfall
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Figure 2.2
•
Feasibility
The
researchers
interviewed
the
Our
Lady
of
Fatima
University guidance department Mr.Angel,Azor on how they conduct a student faculty evaluation and also with regards to the summary report. •
Requirements analysis and specification To better understand the scope and background of the existing system, the group conducted a research using the internet.
Related information about the existing
system was gathered to conceptualize the new system. •
Design and Specification the proponents use php and mysql language for the propose student faculty evaluation system for Our Lady of Fatima University.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
•
LAN – Based Student Faculty Evaluation System
Coding Module Testing To create program for student faculty evaluation system we use php and mysql we also use the notepad c++ for the typing of the codes.
•
Integration and system testing is the phase in software modules are combined and tested as a group. It occurs after unit testing and before system testing. System integration testing is the process of verifying the synchronization between two or more software system.
•
Delivery and Maintenance the proponents will deliver the proposed system to the company and if the user will implement the proposed system the proponents will maintain the system.
System flow The system will provide a list of names of faculty members were the administrator is the one who’s going to conduct an evaluation in the laboratory were the students going to evaluate their professors. It’s a LAN-based procedure were all the student can evaluate at the same time so it’s going to be an easy for them , after they evaluate, its automatically saved in the database were the guidance counselor have the right to check the results of the evaluation were they can also print the final results.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Program Flow Chart Figure 2.3 Start
Student Faculty System
Login
T
Passw ord
List of Departme nt
F
Organization: Our Lady of Fatima University Owner: President Dr. Caroline S. Enriquez, Ph. D
List of Faculty membe rs
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Invalid input
Project Plan
LAN – Based Student Faculty Evaluation System
Student Faculty Evaluati on Form
Login
Passw ord
submit
Guidance record
T
Talyin g record s
F Invalid input
Stop
Methods, Tools and Techniques. Methods: In evaluating the professors, the guidance counselor will select the name of the professor whom the students will evaluate. The student can only evaluate their professor once; they can’t choose any professor they want because only the guidance counselor can do it. Tools: The proponents used PHP language and MYSQL Database. PHP is (PHP Hypertext Preprocessor) is scripting language used to create dynamic Web pages. With syntax from C, Java and Perl, PHP code is embedded within HTML
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
pages for server side execution. It is commonly used to extract data out of a database and present it on the Web page. NT/2000 and Unix Web servers support the language, and it is widely used with the MYSQL database. PHP was originally known as "Personal Home Page." The proponents use a local area network technology system Local Area Network technology system is the connecting of two or more computers to common peripheral resources such as printers, fax machines, scanners, and centralized data. The acronym LAN stands for a Local Area Network. This indicates that the network is contained within a single institution. The sharing of information or resources does not require phone connection to link more than one based operation.
Techniques: The student can easily evaluate their professors. The evaluation system can help the guidance counselor by counting the total results. Infrastructure The evaluation system needs one room with computers and with a Windows XP operating system and a XAMPP. The system will be a LAN- Based a Local Area Network technology system that connecting two or more computers to a server. The proponents will conduct a testing before it will be given to the University to ensure that the system is fully working. The system will be administered by the guidance counselor.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
Figure 2.4
Testing System Testing (Path analysis) The proponents will conduct a testing before it will be given to the University to ensure that the system is fully working. CASE 1: Log In Path Number 1 2
Path Status 1,2,3,5 Tested and Running 1,2,4,1 Tested and Running Date Tested: ______________________ Tested by:
______________________
Figure 2.5 Shows the system testing of log in
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
Log in
Entry
Success ful
LAN – Based Student Faculty Evaluation System
1
2 Invalid input 3
4
5
Evaluatio n
CASE 2: Evaluation Path Number 1 2
Path 1,2,3,4,5 1,2,3,4,6
Status Tested and Running Tested and Running
Date Tested: ______________________ Tested by:
______________________
Figure 2.6 Shows the system testing of Evaluation.
1
2
Faculty
3
Organization: Our Lady of Fatima University Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Evaluation
Departmen t
Project Plan
LAN – Based Student Faculty Evaluation System
Print Save 4
6 Database
5
User Acceptance In user acceptance, usually the end users who will be using the applications test the application before ‘accepting’ the application. The guidance staff will test the system if it is similar in manual evaluation. The proponents focus on the functionality and the usability of the application rather than the technical aspects. Additional Plans Data Conversion It employs the uses of Microsoft Excel program for inputting the evaluation records. It consumes a lot of time and lots of papers in conducting a student faculty evaluation. Unavoidable errors could be encountered due to the manual procedure. Among these errors some students forgot to answer some
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
questions and some guidance personnel encounter some errors in inputting records and errors of tallying the records. System Transition Plan The flow of the system will undergo an automated manner which will be operated by the administrator and other guidance personnel. The proposed system will generate the data to be stored, retrieved, accessed, and modified to be able to attain an accurate and systematized structure. Administrator can manage all the tasks to ensure the security and privileges on this system.and if the there is no xampp in the next generation the proponents will change xampp to a new release of new langauge and the proponents will used it for a faculty evaluation system.
Product Installation The proposed system requires having a Notepad++ and Xampp.Notepad+ + is a free source code editor and a Notepad replacement that supports several languages. It is easy to use than a simple notepad because it has a number, which becomes a guide, beside it can simply locate the errors. Xampp is a free package that includes an easy-to-set up web server (Apache), database server (MySQL) and server-side scripting language (PHP). Setting up a local AMP (Apache, MySQL, PHP) environment has typically required configuring the different applications to work on their own and then to work with each other.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
The proponents will encompass a set-up or exe file so that the said company will easily install the Notepad++ and Xampp.
Special Facilities and Equipment Specification RJ45 connector as a medium, communications among computer into a networked workstation will allow users to share resources whether it is hardware or software. Interactions/communications between computers resolve a faster turnaround of inputs and outputs, an accurate storage of data, consistent operations, and having a resourceful workstation. Tools are ensured by implementing the necessary means on establishing a network technology.
Training Plan Though the proposed system the researchers will develop is user-friendly, the researchers will provide trainings for the feasible user, most likely for the guidance personnel. In this phase, the researchers will train the user how to utilize the system and perhaps let them know some possible solution for simple problems. The researchers will provide them user manual that they can look if ever they need to. The training plan will outline who will deliver the training, and when and where your apprentice or trainee needs to go to receive the structured component of the training. The proponents will conduct training so that the guidance staff knows how to do. The training will take three (3) to five (5) days
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
it will be held in the University. The proponents will discuss who is responsible for the delivery or assessments of each competency, how the system will flow, and when will the system be updated. Product Maintenance and Support Plan. The system will provide a continuing and updating were the administrator can check if the system is still working it includes editing, adding and clearing. All the current data will be saved at the database and it will be used as back-up storage of the data in case the results deleted in the database to assure safety. Movement of programs from the development portion of the Student Faculty Evaluation System will be controlled by the guidance personnel. The system will ensure that programs will have user-friendly controls and will be easy in terms of tracking of records and changes. The researchers will use easy process of the programs.
They
will
also
provide
plans
and
guidelines.
All
changes,
enhancements and other modification requests to the system will be handled through the published change control procedures.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
CHAPTER V SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION Summary Our Lady of Fatima University Guidance department utilizes a manual procedure. It employs the uses of Microsoft Excel program for inputting the evaluation records. It consumes a lot of time and lots of papers in conducting a student faculty evaluation. Unavoidable errors could be encountered due to the manual procedure. Among these errors some students forgot to answer some
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
questions and some guidance personnel encounter some errors in inputting records and errors of tallying the records. The proposed system which is the LAN-Based Student Faculty Evaluation System for Our Lady of Fatima University that designs to provide data for the improvement of teaching and learning. The proponents would like to design a more effective way to improve the evaluation by changing the system of Our Lady of Fatima University for guidance department from manual procedure to automated system. The proposed system can help the guidance to be more accurate and be reliable with their records. It also avoids some erroneous mistakes on the results of the reports they made. The proponent’s proposed system is to upgrade the manual procedure of Our Lady of Fatima University Guidance Department to make the operation and evaluation in the guidance faster and reliable. In search of ideas and instruments, the proponents made observation on the operation of the existing manual procedure of Our Lady of Fatima University guidance department, interviewed the guidance head for the background of the evaluation process, interviewed with the guidance personnel for the details about the flow of the operation in the evaluation process and search for the best information that would fit to the proposed system for the benefit of Our Lady of Fatima University guidance department. Conclusion The proponents therefore conclude that in upgrading manual procedure into an automated system will have a big difference and can be more convenient
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
to use. The student faculty evaluation system will collect or gather all the comments or suggestions of the students on how they think and feel about their professors. The student faculty evaluation system will provide a security that the admin will only have the right to add, edit , delete, reset, and update the whole system. The student faculty evaluation system will provide warning or message box to avoid not answering some questions in evaluation form. The student faculty evaluation system will provide a (Local Area Network) LAN- based feature to easily share information accurately and it also transfer data faster. LAN (Local Area Network) technology is low cost than others, but the quality of transferring data is faster. To develop a system that will provide security in handling and managing records and to minimize the time being spent in evaluating the file reports being submitted. Conduct of student faculty evaluation can be be lessen of consuming lots of time for tallying of records and paper for answering evaluation form.
Recommendation To all future developers that will enhance the proponents system, the proponents recommended to enhance the system ability install anti-virus to detect viruses to avoid system crash and to avoid the system being affected of the viruses. To all future non-developers that will use proposed system, the proponents recommended to use the LAN
Based Student Faculty Evaluation
System to resolve their problem for manual procedure of there guidance faculty
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
Project Plan
LAN – Based Student Faculty Evaluation System
evaluation in which the proposed system are more accurate, user friendly and efficient to use.
Owner: President Dr. Caroline S. Enriquez, Ph. D
Title/Subject: Software Engineering Approved By: Mr. Adelino Racusa
Date 3/15/2011
44
Organization: Our Lady of Fatima University
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