Student Attendance Management System_ERDIAGRAM

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Submission Date: 14th June 2010

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Sector 23 Near Gh-6 Bus stand, Gandhinagar

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ProfileY

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Project Detail

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› isting System

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Àimitations of the › isting System

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Proposed System

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÷dvantages of Proposed System  Y?Y

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Êperational Feasibility

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Vechnical Feasibility

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›conomic Feasibility

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Student ÷ttendance Management System

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S K Patel Institute of Management & Computer Studies

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Development of fully functional Desktop ÷pplication system that maintains all the attendance of institute͛s MC÷ program Students and generates desired attendance reports.


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÷dmin, Êffice Staff and Faculties

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Shubhangi S. Desai (Roll No : 11) ÷nil H. Patel (Roll No : 34)

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Y ÷ttendance Management System is software developed for daily student attendance in schools, colleges and institutes YIf facilitates to access the attendance information of a particular student in a particular class. Vhe information Ysorted by the operators, which will be provided by the teacher for a particular class. Vhis system will also help in evaluating attendance eligibility criteria of a student.

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Y Vhe intention of developing ͞÷ttendance Management System͟ is to computerized the tradition way of taking attendance. ÷nother purpose for developing this software is to generate the desired reports automatically at the end of the session or in the between of the session as they require. Vhis project is basically a desktop application which means self contained software runs on the system on which it has been installed under the user control and it will work for a particular institute or college only.

For this application we have provided the following modules and features. AY ÷dmin Y ÷dd & Modify details of oY student oY faculty oY subject (if required) AY Êffice Staff Y Generate various types of reports Y Send notice to black listed Students AY Faculty Y ÷ttendance on basis of oY subject oY day by day Y Check various generated Reports Y

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5?Y?6?2Y Vhe type of the system any institute uses always plays an important role in management of the institute. Better the form, efficiency and accuracy of the system, the easier would be the management tasks

Since the e isting ÷ttendance Management System of the Institute is totally working manually. ÷ll the Information͛s are handled manually in the registers or other documents.

Vhe process of the work is mainly divided in two parts, first is to take attendance on sheet & enter details into the registers. ÷nd then at the end of the session or semester attendance is calculated manually & reports are generated.

2.?Y.Y Y5?Y?6?2Y Y Vhe Current system is completely manual. So the -Y Y occur the most over here. ©             
             
        
        

Y Daily reports of the system are done manually so it is more time consuming & one person of the organization is reserved with this work so it is also -Y Y %Y %!Y   Y Vhis employee

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Y ?Y YY Y  in manual systems. Vhis because majority of the records are stored as statements or in registers. Moreover, these data can be accessed by anyone and even they can modify

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Y Vhere are large amount of data, !Y !Y Y  Y %Y !Y Y Y "Y . Vhe employee would have to go through each and every record sequentially until they find the required data. Vhis process is a tedious process when there are many records

Y ›ach & every organizations want their work to be done accurately. For this purpose, they have very efficient employees who can work accurately. But, there is always a #  Y Y !Y Y  !YYY which may lead in many problems

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(. .?Y?6?2Y Vhis ÷pplication is built for automating the processing of attendance. It also enhances the speed of the performing attendance task easily. It also generates periodic reports to keep a check on the students who are regular & who are not.

÷ Faculty has to login to the system & then in the attendance option they have to select appropriate class, semester and subject. So this will display the list of the students who are eligible to appear in this session. So now the faculty has to just select the students͛ name from the manual attendance sheet according to their roll number and then submit the sheet. Vhis will add the selected students as present student in that particular session.

Vhis system is very useful to the office staff also because they can generate various types of reports and submit them to respective faculties also or also can be submitted to the College Coordinator. Êffice staff can also generate black list of students who have attendance less than 50% or 80%. So this kind of various reports can be generated

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7?Y.Y Y (. .?Y?6?2Y Y Y0 #Y!Y- 8Y Y!Y%!Y #Y YY%!Y !. Vhe work becomes easy for the employees and thus, some amount of %!Y YY".

Y YYY!!. ÷ccurate information can be achieved within a short span of time

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Y Data is protected with the help of login system. Because of this login system, !% 9Y # !Y!! YY%Y.

Y Comple ity of the work can be reduced by using the system which was not possible in manual or semi-automated system. So it "Y%YY 

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6YY dY  Y?Y ÷ feasibility study is a short, focused study, which aims to answer a number of questions

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Does the system contribute to the overall objectives of the Êrganization? Y

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Can the system be implemented using current technology and within given cost and schedule constraints? Y

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Can the system be integrated with systems which are already in place?Y

Y Y  ! Y Y Vhe system being developed is economic with respect to School or Collage͛s point of view. It is cost effective in the sense that has eliminated the paper work completely. Vhe system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement. Vhe result obtained contains minimum errors and are highly accurate as the data is required.

Y Y %!Y Y Vhe technical requirement for the system is economic and it does not use any other additional Hardware and software.

Y Y %" Y Y Y Vhe system working is quite easy to use and learn due to its simple but attractive interface. User requires no special training for operating the system.

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(2Y? 00.?Y ÷ccording to the requirements the system should minimum generate following kinds of reports. Àist of report is give below

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Semester wise ÷ttendance Daily ÷ttendance ÷ttendance for e tra class Subject wise attendance Àeave reports Y ÷pproved Y Not approved Y Medical leaves oY Black listed below 50% oY Black listed below 75%

6Y( .?  Y(2Y -÷n entity-relationship diagram is a data modeling technique that creates a graphical representation of the entities, and the relationships between entities, within an information system. Vhe three main components of an ›RD are: dY

Vhe    is a person, object, place or event for which data is collected. For e ample, if you consider the information system for a business, entities would include not only customers, but the customer's address, and orders as well. Vhe entity is represented by a rectangle and labeled with a singular noun.

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Vhe     is the interaction between the entities. In the e ample above, the customer   an order, so the word "places" defines the relationship between that instance of a customer and the order or orders that they place. ÷ relationship may be represented by a diamond shape, or more simply, by the line connecting the entities. In either case, verbs are used to label the relationships.

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Identify the entities. Determine all significant interactions. ÷nalyze the nature of the interactions.

!Y( !%#YY  ! Peter Chen developed ›RDs in 1976. Since then Charles Bachman and James Martin have added some slight refinements to the basic ›RD principles.

! ÷n entity is an object or concept about which you want to store information. ·8Y! ÷ttributes are the properties or characteristics of an entity. ;Y  ÷ key attribute is the unique, distinguishing characteristic of the entity. For e ample, an employee's social security number might be the employee's key attribute.

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Y .·Y(2Y ÷ data flow diagram (DFD) is a graphical representation of the "flow" of data through an information system. It differs from the system flowchart as it shows the flow of data through processes instead of hardware. Vhe DFD a way of e pressing the system in a graphical format in a modular design was developed by Àarry Constrains. Vhis DFD is also known as ͞Bubble Chart͟ has the purpose to classify the system requirement and to identify the major information that will be a program in system design. ÷ Data Flow Diagram is logical model of the system and shows the flow of the data and the flow of logic so this all thing describes what takes place in a proposed system, not how the activities are accomplished. We have noted that the DFD describes what the flow is rather then how they are processed, so it means the DFD doesn͛t depend on the hardware, software, data structure or file organization. DFD consist of a series of symbols joined together by a line. Vhere may be a single DFD for the entire system or it may be e ploded into various levels. 1.Y Conte t Free Diagram 2.Y First Àevel DFD 3.Y Second Àevel DFD Y Y

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Y0.(6Y Y In database management system Data Dictionary is a file that defines the basic organization of a database. ÷ data dictionary contains a list of all files in the database, the number of records in each file, and the names and types of each field. Most database management systems keep the data dictionary hidden from users to prevent them from accidentally destroying its contents. Data dictionaries do not contain any actual data from the database. Without a data dictionary, however, a database management system cannot access data from the database. Y

 Y !Y Y # !1 Àogin table stores details for authentication ?( Y.Y 1. 2. 3.

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Y6 Y varchar2(30) varchar2(20) varchar2(10)

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 Y2Y stud_id Stud_name ÷ddress contact_details Course Semester Batch

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eg : 2009-2012

0 Y YY # !1 Stores faculties͛ details ?( Y.Y 1. 2 3. 4.

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A Y .YYY # !1 Stores office staff members͛ detailsY ?( Y.Y 1. 2 3. 4.

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Y6 Y varchar2(5) varchar2(50) varchar2(40) Varchar2(30)

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p Y !!YY # !1 Stores attendance details ?( Y.Y 1. 2 3. 4. 5.

 Y2Y attend_id Date Vime faculty_id present_students

Y6 Y varchar2(5) date/time varcahr2(10) varchar2(5) varchar2(M÷ )

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÷ll the present students͛ id are stored as a string ›g : ͞1-2-5-8-10-11͟

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 Y2Y sub_code sub_name semester

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