Stock_transfer_between_plant_using_STO_with_DO

SAP – Material Management (MM) Module MMIM3330 – MM: Stock transfer between plant using STO with DO

Submit Date, 21-May-04

 Copyright @ 2004 Holcim Services (Asia) Ltd.

SAP-MM Module

Document Control Document Name Author  File Name & Path Created Last Edited Printed on

Version 1.0 2.0

BPP Document: MMIM3330 – MM: Stock transfer between plant using STO with DO BPP Re-Documentation Team 13-Jul-04 20-Sep-05 20-Sep-05

Revision Date 01-Sep-04

Revision Description First modified documentation Reviewed do document by by UC UCC& HSEA

Author NIIT-MM Team HSEA

Sign-off  

Document Approval Role HSEA HSEA’s ’s Trai Traini ning ng and and web TECHNOLOGY Manager  HSEA’s Senior IT Training Specialist

Name Rawee Chaimongkol

Signature

Date

Signature

Date

Kathaleeya Kathaleeya Srivoranart

Distribution List Role

Name

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SAP-MM Module

Document Control Document Name Author  File Name & Path Created Last Edited Printed on

Version 1.0 2.0

BPP Document: MMIM3330 – MM: Stock transfer between plant using STO with DO BPP Re-Documentation Team 13-Jul-04 20-Sep-05 20-Sep-05

Revision Date 01-Sep-04

Revision Description First modified documentation Reviewed do document by by UC UCC& HSEA

Author NIIT-MM Team HSEA

Sign-off  

Document Approval Role HSEA HSEA’s ’s Trai Traini ning ng and and web TECHNOLOGY Manager  HSEA’s Senior IT Training Specialist

Name Rawee Chaimongkol

Signature

Date

Signature

Date

Kathaleeya Kathaleeya Srivoranart

Distribution List Role

Name

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SAP-MM Module

Table of Contents

Overview Trigger  This process is required when we need to transfer the goods between plants using Stock transport order with Delivery order. Business Process Procedure Overview This process used to transfer goods between plants plants using Stock transport order with Delivery order. This process has the following stages. 1. Creati Creation on of stoc stock k trans transpor portt orde order  r  2. Transf Transfer er posti posting ng of of Materi Material al to Mate Materia riall MMIM3360 – MM: Stock transfer between plant using STO With DO

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SAP-MM Module

3. Creation of Replenishment delivery order with reference to Stock Transport Order. 4. Changing of Replenishment order .i.e. Goods issue at supplying plant and entering the transporter details etc. 5. Goods Receipt at receiving plant with reference to the delivery order.

Input Quantity requested Supplying plant Receiving plant Material Quantity Picking quantity

Comment Quantity of the material requested from the receiving plant Plant from where the material is supplied Plant to where the material is required. Material number and detail to be transferred Quantity of the material to be transferred Quantity of the material picked for delivery at the supplying plant

Output / Results Stock transport order Delivery order Goods receipt document

Comment Stock transport order requesting material from supplying plant Delivery order for delivering the material (at supplying plant) Goods receipt is posted at receiving plant and relevant document is created.

Tips and Tricks Before doing this function the Material must be maintained in both supplying and receiving plants. And in sales organization data 1 screen the delivering plant must be maintained. This process involves five stages as specified below. 1. Creation of stock transport order(STO) at receiving plant (T code - ME21N) 2. Transfer posting of Material to Material (T Code MB1B) 3. Creation of Replenishment order (Outbound delivery order) at Supplying plant with reference to the Stock transport order(STO) (T code – VL10B) 4. Changing of the Replenishment order delivery .i.e. Goods issue at supplying plant (T code VL02N) 5. Goods Receipt at receiving plant (T Code MIGO)

Procedural Steps 1.1.

Create Stock Transport Order at receiving plant

1.1.1.

Access transaction by

Via Menu

Logistics  Material Management  Purchasing  Purchase Order  Create  Vendor/Supplying Plant Known.

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SAP-MM Module

Via Transaction Code

ME21N

Key T-Code, ME21N

Fig-01

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SAP-MM Module

1.1.2.

On screen “Create Purchase Order” fill the data in the fields as shown below:

Material number 

Fig-02 Field Name list box Supplying plant

Doc. date

Description Specifies the type of  purchasing document Number or code of the plant from where the material is to be supplied Specifies the date on which the purchase order  was created.

Header data Sub screen Purchasing org. Responsible purchasing organization for  purchasing the goods Responsible purchasing Purchasing group group for purchasing the material Responsible company Company code code under which the purchasing activity to be done Material

Item overview screen Material to be transported from supplying plant to

MMIM3360 – MM: Stock transfer between plant using STO With DO

R/O/C/D R

R

User Action and Values Select the purchase order type to stock transport order from the list box as shown in above figure. Enter the supplying plant

R

Enter the order date.

R

Enter the purchasing organization

R

Enter the purchasing group

R

Enter the purchasing organization.

R

Enter the material number or code

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SAP-MM Module

Field Name PO quantity

Deliv. date Plnt

Stor.loc

TrackingNo

and buttons

Description receiving plant Required quantity of the material from the supplying plant Date on which the material to be delivered Plant where the material is required. I.e. to be delivered Storage location where the material is going to be stored after goods receipt Number that facilitates the monitoring of the procurement of required materials or services. This number can relate to a requisition note (or  requirement notice/slip) that was not generated in the system. Use these buttons to move screen left, right, up and down respectively to enter the above mentioned data

R/O/C/D

User Action and Values

R

Enter the quantity

R

Enter the date

R

Enter the material receiving plant number or code

R

Enter the storage location number  or code

R

Enter the tracking number or code

C

Click on this buttons as per   requirement.

Item details Sub screen Group number or code to D This is copied automatically from Material group which the material the material master record. So belongs to there is no user action is required Date on which the goods C Enter the date or select it from the Delivery date are to be delivered or the drop down menu. service is to be performed. Specifies the key for a C Enter the plant number or code or   Plant production facility or  select it from the drop down menu. branch office within the company (that is, the company code). You use the plant key to determine, for instance, which plant is to receive ordered goods. Number of the storage C Enter the storage location number  Storage location location at which the or code material is stored. A plant may contain one or more storage locations. Legend: R = Required, O = Optional, C = Conditional, D = Display

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1.1.3.

On screen “Create Purchase Order” fill the data in the fields as shown below:

Fig-03 Field Name Sales person

Your reference Telephone number  Our reference

Delivery date

Scheduled qty.

Description Header data Sub screen Person who is going to send the material from the supplying plant Goods sending plant’s reference Telephone number of the sending person Goods receiving plant’s reference Item details Sub screen Delivery on which the material is to be delivered. If you want several deliveries enter different dates Quantity to be delivered on the specified delivery date

R/O/C/D

User Action and Values

R

Enter the sales person name or   code

R

Enter the reference number or code

R

Enter the telephone number  

R

Enter the reference.

R

Enter the delivery date

R

Enter the quantity.

All the other sub screens are filled automatically by the system from the material master and vendor master  (supplying plant). So there is no

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SAP-MM Module

Field Name

Description

R/O/C/D

User Action and Values necessity of entering data in every screen. Even though if the user  wants to change he/she can do it.

Click on icon to save the stock transport order. Legend: R = Required, O = Optional, C = Conditional, D = Display

1.1.4. On screen “Create Purchase Order”, a confirmation message “Stock transport ord. Created under the number ” will be displayed as shown below:

Confirmation message with Stock transport order number 

Fig-04 Field Name

Description

R/O/C/D

User Action and Values Note down the stock transport order  number. The stock transport has been created After completing the transaction,

click on or icon to go back to “SAP Easy Access” screen. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2. Create Replenishment delivery order (Outbound Delivery order) with Reference to Stock Transport Order  1.2.1.

Access transaction by

Via Menu

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Collective Processing of Documents Due for Delivery  Purchase Orders

Via Transaction Code

VL10B

Key T-Code, VL10B

Fig–09

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SAP-MM Module

1.2.2.

On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-10 Field Name Shipping point/receiving pt.

Description Place from where the goods are to be shipped .i.e. shipping point of the supplying plant.

R/O/C/D R

User Action and Values Enter the shipping point.

Item details Sub screen Specifies the priority of  O Enter the delivery priority or select it Delivery priority the delivery from the drop down list Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2.3.

On screen “Purchase orders, fast display” fill data in the fields as specified below:

Fig-11 Field Name

Purchasing document

Supplying plant

Description Sub screen Purchasing document for  which the purchase order  delivery to be created. i.e. for the stock transport order number  Plant from where the material is supplied

R/O/C/D

User Action and Values

R

Enter the stock transport order   number 

R

Enter the supplying plant

Click on icon to execute the transaction to get the result. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2.4. On screen “Activities Due for “Shipping orders, fast display” the data will be displayed as shown below:

Fig-12 Field Name

Description Select the document for  processing Icon used to process the selected document

User Action and Values Click on to select the document as shown in figure. R Click on this icon to process the document. One window will pop up icon and asks for conformation as shown below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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R/O/C/D R

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SAP-MM Module

1.2.5.

On screen “Activities Due for “Shipping orders, fast display” a window is pop up and waits for user confirmation as shown below:

Fig-13 Field Name button

Description Used to accept the message for further  processing

R/O/C/D R

User Action and Values Click on this button to process the document

The process result is displayed in the screen as shown below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.2.6. On screen “Activities Due for “Shipping orders, fast display” the data is displayed as shown below:

Fig-14 Field Name

Description

User Action and Values Select the “GREEN” light item by clicking on this as shown above. Used to view the log for  R Click on this icon to view the log. icon the delivery creation This has shown below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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R/O/C/D R

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SAP-MM Module

1.2.7.

On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-15 Field Name

Description

User Action and Values Select the log by clicking on this as shown above. Used to view the R Click on this icon to view the icon documents created by the documents. This has shown system below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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R/O/C/D R

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SAP-MM Module

1.2.8.

On screen “Delivery Creation Log” the data is displayed as shown below:

Fig-16 Field Name

Description

User Action and Values Select the document by clicking on the document number. Used t create the delivery R Click on this icon to create the document delivery document. This has shown icon below(next screen) Legend: R = Required, O = Optional, C = Conditional, D = Display

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R/O/C/D

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SAP-MM Module

1.2.9.

On screen “Document flow” the data is displayed as shown below:

Replenishment delivery order number 

Fig-17 Field Name Replenishment Dlv.

Description Delivery document number created with reference to the stock transport order 

R/O/C/D D

User Action and Values Note down the document number for  further processing.

Click on or icon to go back to previous screen and then “SAP Easy Access” screen. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.3.

Changing of Replenishment Delivery Order (Outbound Delivery order)

1.3.1.

Access transaction by

Via Menu

Logistics  Sales and Distribution  Shipping and Transportation Outbound Delivery  Change  Single Document

Via Transaction Code

VL02N



Key T-Code, VL02N

Fig–18

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SAP-MM Module

1.3.2.

On Screen “Change Outbound Delivery” fill the data in the fields as specified below:

Replenishment delivery order number (from Fig -17)

Fig-19 Field Name Outbound delivery

Description Outbound Delivery document number created by the system with reference to the stock transport order 

R/O/C/D R

User Action and Values Enter the outbound delivery document number already created in the previous step.

Press [ENTER] or click on to execute the transaction Legend: R = Required, O = Optional, C = Conditional, D = Display

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icon

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SAP-MM Module

1.3.3. On Screen “Replenishment Dlv. Change: Overview” the document is displayed as shown below:

Fig-20 Field Name

Description R/O/C/D User Action and Values Used to view and enter  R Click on this icon to go to header   icon the header details of the details screen.(next screen) document Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.3.4. On Screen “Replenishment Dlv. Change: Header Details” fill the data in the fields as shown below:

Fig-21 Field Name

MnsTransTy

MnsTranspID

Ship.type

Description

R/O/C/D R

Means of transport specifies in which mean the material be transported such as truck, container, ship, etc. Transporter identification number or code. This code is going to be used at the weighbridge as a “Truck plate number” Shipping type

R

User Action and Values From the header details screen click on “Transport” sub screen. Enter the means of transport or   select it from the dropdown list.

R

Enter the transporter identification number such as truck registration number etc.

R

Enter the shipping type or select it from the drop down list.

Click on icon to go back to Item Overview screen as shown below. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.3.5. On Screen “Replenishment Dlv. Change: Overview” fill the data in the fields as shown below:

Fig-22 Field Name

Description

Item Detail Sub Screen For outbound deliveries, Pick quantity this field gives the item quantity that appears on the printed picking list. For inbound deliveries, this field contains the item quantity that is placed into stock. Used to post the goods issue

R/O/C/D R

User Action and Values Enter the pick quantity.

Click on the icon to post the goods issue from supplying plant The document will be saved and the message will be displayed as shown below. Legend: R = Required, O = Optional, C = Conditional, D = Display

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R

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SAP-MM Module

1.3.6. On Screen “Change Outbound Delivery” a confirmation message “Replenishment Dlv. has been saved” is displayed as shown below:

Confirmation message

Fig-23 Field Name

Description

R/O/C/D

User Action and Values

Click on or icon to go back to “SAP Easy Access” screen. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4. Goods Receipt at receiving plant with reference to Replenishment Delivery Order (Outbound Delivery order) 1.4.1.

Access transaction by

Via Menu

Logistics  Materials Management  Inventory Management Goods Movement  Goods Movement (MIGO)

Via Transaction Code

MIGO



Key T-Code, MIGO

Fig-24

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SAP-MM Module

1.4.2. On “Goods receipts Outbound delivery - ” screen, fill data in the fields as specified below:

Delivery Order number 

Movement type

Fig-25 Field Name Outbound delivery

Movement type

Document date Posting date

Icon

Description Name of the reference document based on which the goods movement. i.e. goods receipt is be posted in to the system

R/O/C/D R

Each material movement in the system is differentiated with different movement type.

O

Header Data Sub Screen. The date on which the original document was issued.i.e. delivery note date Date on which the goods receipt posting is done in the system It indicates that the output determination function will be activated. In this case, the system checks whether output is to be generated.

MMIM3360 – MM: Stock transfer between plant using STO With DO

O

R

C

User Action and Values Enter the outbound delivery order   number with reference to this the goods receipt is to be posted. After  entering the outbound delivery order  number the data from the outbound delivery order is automatically copied and displayed in the item overview screen as shown above. Enter the movement type or search it from the system. Here in this field it is taken as a default value. The system suggests the posting date. The user can overwrite and enter his/her own. The system suggests the posting date. The user can overwrite and enter his/her own. Check or uncheck the check box as per requirement.

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SAP-MM Module

Field Name

Description Set this indicator if you wish to print a goods receipt/issue slip. Specifies the version of the

R/O/C/D

User Action and Values

R

Select the desired version of the slip by from the drop down menu.

R

Enter the delivery note number.

O

Enter the b ill of l ading number if   available else leave it blank.

C

According to system setting this should be entered or left blank.

D

This is copied f rom the purchase order. No user action is required.

O

Enter the text

goods receipt/issue slip.

Delivery note

Bill of lading

You can print out three different versions of a GR/GI slip: Individual slip (version 1) In this case, one GR/GI slip is printed out for each item. Individual slip with inspection text (version 2) In this case, one GR/GI slip is printed out for each item. In addition, a quality inspection text is printed if there is one in the material master record. Collective slip (version 3) In this case, a collective slip including all the items in a document is printed. Number of the external delivery note i.e. number of the document issued by the vendor or by production containing information on the delivered goods.(The supplying plant name or  number also displayed in adjacent field along with this field as shown above) Number identifying the bill of  lading for the goods that have been received. Documents issued by sender of  goods that are shipped with the goods.

GR/GI slip no.

Vendor 

Head text

Specifies a number, which – in addition to the material document number - uniquely identifies a goods receipt/issue slip. This number can be assigned both internally and externally. If number assignment for  goods receipt/issue slips is active in the plant, you can proceed as follows: You enter a number manually. You do not enter a number. In this case, the system automatically assigns a number. Vendor master number copied from the purchase order to whom the purchase order has been issued The document header text contains explanations or notes

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SAP-MM Module

Field Name

Description R/O/C/D User Action and Values which apply to the document as a whole, that is, not only for  certain line items. Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.3. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Fig-26 Field Name

Description

R/O/C/D

User Action and Values

Header Data Sub Screen. Supplying plant number or  D This is automatically copied from Supplying plant code from which the the stock transport order. So there material is supplied or  is no user action required in this issued. screen. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4.4. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Fig-27 Field Name

Description Item Detail Data Sub Screen. Material description and material master number 

R/O/C/D

User Action and Values

D

Vendor material number 

Material number used by the vendor 

D

Material group

Group number or code to which the material belongs to

D

EAN in order unit

It indicates the international article number  (EAN or UPC) of the material in the purchase order unit. The system suggests the EAN/UPC of the purchase order item. It indicates the international article number 

O

This is copied from the stock transport order and displayed by the system automatically. So no user action required This is copied from the stock transport order and displayed by the system automatically. So no user action required This is copied from the purchase order and displayed by the system automatically. No user action required Enter the EAN number  

O

Enter the EAN number  

Material

EAN Check

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SAP-MM Module

Field Name

Description R/O/C/D User Action and Values (EAN/UPC) of the material in a different unit of   measure than the purchase order unit (default: stock keeping unit). Legend: R = Required, O = Optional, C = Conditional, D = Display

1.4.5. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Quantity to be posted i.e. received from vendor 

Fig-28 Field Name

Description

R/O/C/D

User Action and Values

Item Detail Data Sub Screen. Qty in unit of entry

Specifies the quantity to be moved in the unit of entry. The quantity is automatically converted to the stockkeeping unit (base unit of  measure).

Qty in SKU

Portion of the total purchase order quantity that you want to assign to this account assignment item.

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C

Enter the quantity

Enter the quantity

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SAP-MM Module

Field Name

Description R/O/C/D User Action and Values The quantity entered determines the portion of  the costs that you want to distribute to this account assignment item. R Enter goods receipt quantity that is Qty in delivery note It indicates the quantity specified by the vendor as currently received from the the delivered quantity in vendor. I.e. quantity you want to the accompanying papers post. (for example, delivery note). The delivery note quantity can be entered at the time of goods receipt and is then used by Invoice Verification in the processing of differences. It indicates the total D This is displayed automatically by Quantity ordered quantity ordered to date. the system. No user action If the purchase order is required. based on a scheduling agreement, the quantity scheduled to date is shown. Quantity of the material D This is displayed automatically by Issued quantity issued from the supplying the system. No user action plant. required. Legend: R = Required, O = Optional, C = Conditional, D = Display

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SAP-MM Module

1.4.6. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Fig-29 Field Name

Description

Item Detail Data Sub Screen. Specifies a key for the type of  Movement goods movement. Each goods type movement (for example, purchase order to warehouse) is allocated to a movement type in the system. I.e. each goods receipt/issue is differentiated in the system by means of   movement type. Plant number or code to which Plant the goods to be posted

R/O/C/D

User Action and Values

R

Enter the movement type select it from the system.

or  

D

This is copied from the purchase order automatically by the system. No user action required. Enter the storage location number  or code.

Storage location

Place where the goods are going to be stored

R

Goods recipient

Name of the person who is receiving the goods.

O

Enter the name or employee code etc.

Unloading point

Specifies the point at which the material is to be unloaded (for 

O

Enter the unloading point.

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SAP-MM Module

Field Name

Description example, gate 2).

R/O/C/D

User Action and Values

Explanatory text about the O Enter the text material Legend: R = Required, O = Optional, C = Conditional, D = Display Text

1.4.7. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Field Name

Description

Fig- 30 R/O/C/D

Item Detail Data Sub Screen. Stock transport order  Purchase order  number 

D

User Action and Values This is copied from the purchase order automatically by the system. So there is no user action required. The system suggests the delivercompleted indicator. User can select the indicator from the drop down list.

This indicator Indicates O that the item is considered closed. When the "delivery completed" indicator is set at goods receipt or in the purchase order, no further goods receipts are expected for  this item. Legend: R = Required, O = Optional, C = Conditional, D = Display “Del Completed” ind

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SAP-MM Module

1.4.8. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Fig-31 Field Name

Description Item Detail Data Sub Screen. Supplying plant name or  number 

R/O/C/D

User Action and Values

This is copied from the stock transport purchase order  automatically by the system. So there is no user action required. Supplying plant name or  D This is copied from the stock Supplying plant number  transport purchase order  automatically by the system. So there is no user action required. Legend: R = Required, O = Optional, C = Conditional, D = Display Vendor 

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D

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SAP-MM Module

1.4.9. On “Goods receipt Outbound delivery - ” screen, fills data in the fields as specified below:

Fig-32 Field Name

Profit center 

Description Item Detail Data Sub Screen. Name or number of the profit center to which the goods accounts to be posted It indicates that you are posting a goods movement for this item. When this indicator is set, this item is adopted into the material document that is to be posted. You also have to set this indicator if you want to check the item before the posting is carried out.

R/O/C/D D

R

User Action and Values This is copied from the stock transport purchase order  automatically by the system. So there is no user action required. Check the check box to post the good you have entered.

Click on you entries.

button to check

If no error or warning Click on icon or message appears then to post the goods receipt. post the goods receipt. Legend: R = Required, O = Optional, C = Conditional, D = Display MMIM3360 – MM: Stock transfer between plant using STO With DO

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