SOP-Southern Railway_Miscellaneous
November 7, 2016 | Author: Christopher Pushparaj | Category: N/A
Short Description
Schedule of powers - Southern Railway...
Description
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3) Advertisement Charges
1.a 1)Bd’s lr. No. 86/PR/4/6; dt. 7.8.91
PHODs/CHODs (4) Full Powers subject to DAVP rates.
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
As in Col.4
NIL
NIL 1)Finance concurrence is not necessary
Insertion of advertisements: Tender notices and campaign advts. In DAVP approved publications
NIL
NIL
2.a
Purchase of Duplicators, accounting and calculating and other office machines (conventional) excluding computers
Full Powers for administrative sanction (purchase to be arranged thro’ Stores Department)
As in Col.4
NIL
NIL
2.b
Provision of furniture, cycles, clocks, spare parts for computer, other office equipments etc. including the supplies to Rest Houses, Canteens, Hospitals, Hostels etc.
As in Col.4
NIL
NIL
1.b 2)Bd’s lr.no. 86/PR/4/4; dt. 24.8.99
2.c
3
4
Approval for Shop Manufacture of furniture.
Hiring of office equipments/
NIL Secy. to GM Full Powers
NIL
2) To be published at the request of department
Full Powers. Note : Procurement action should be taken by placing S-1302 indent.
Upto Rs.500/- only per occasion and upto Rs. 1,000/per annum (without Finance concurrence.)
Full Powers
Purchase of Crockery, Cutlery and other Miscellaneous articles for the offices.(Other than Stationery)
REMARKS
(No Finance concurrence is necessary for purchase upto Rs. 2000/- on each occasion and upto Rs.10,000/- per annum.)
As in Col.4 Secretary to GM : Rs.10,000/- per annum (Including requirement for GM’s conference Hall & Lunch room)
CE: Rs.5,000/- additionally per annum (to meet requirement of Rest House/Guest House) Full Powers for Administrative approval with prior approval of CME and personal concurrence of FA & CAO. Full Powers upto 1 year
Rs.200/- per occasion and upto Rs.500/per annum (without Finance Concurrence)
NIL
NIL
NIL
As in Col.4
NIL
NIL
1
Technical vetting of Sr.EDPM for computer spares to be obtained
Normally these articles should be purchased only thro' Stores Department. The powers given for purchases without Finance concurrence is for Local Direct Purchases and should be exercised only in cases of urgency
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
Full Powers to Secretary to GM. No Finance Concurrence is necessary subject to the conditions mentioned in Annexure A dt. 03.04.07
NIL
NIL
NIL
REMARKS
machines.
5
CS no. 13, A/G/103; Dt.3.04.07
Procurement of Case/Leather Bag
Brief
Note:
6.a
No.F(X)II99/PW/3; Dt. 20.10.99 & Correction Slip No. 4 (A/G/103 dt.23.12.99) No.F(X)II99/PW/3 dt. 27-06-2000
F(X)II 2004 PW/8 dated 30-11-2005
Repairs and maintenance expenditure of duplicators, accounting and calculating and other office machines (conventional) Clocks, including annual maintenance
Full Powers. I. For operation of Rate Contract concluded by COS (No Finance Concurrence is necessary)
II. For entering into maintenance agreements with reputed firms/original supplier of equipment/ Authorised agents upto Rs.5,00,000/on proprietary considerations
1) For single source items – sealed quotation to be obtained. As in Col.4
As in Col.4
NIL 2) When there are more than one supplier/ Authorized agents – practice of collection – normally 2 or more sealed quotations to be followed.
Rs.50,000/- per annum on proprietary Considerations. Other conditions same as col.4
Rs.10,000/- per annum on proprietary Considerations. Other conditions same as Col.4
III. Emergency repairs upto Rs.10,000/- in each case. NOTE: The cumulative expenditure should not exceed 2/3rd of the cost during the life time of the machine. IV. Normal repairs and maintenance of Office
As in Col.4
Full Powers (subject to a ceiling
2
Emergency Repairs upto Rs.5,000/- in each case.
Upto 5,000/- per
Rs.
NIL
Authority: F(X)II/99/PW/3 dated 20/10/1999
Emergency repairs upto Rs.500/- in each case.
NIL
Note: 1) If the repairs are to
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
6.b
No.F(X)II99/PW/3 dt. 20.10.99 Correction slip No. 4; dt. 23.12.99 No.F(X)II99/PW/3 dt.27-06-2000
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
equipments- Full Powers
of Rs. 2 lakh per annum
occasion. Annual Ceiling Rs. 50,000/-
i) Administrative approval for procurement of consumables for the above equipments.
Full powers (Rs.2500/- in each case No Finance Concurrence)
Full Powers Rs.1000/- in each case - No Finance Concurrence
ii)Procurement of consumable items for CMT Lab
Full powers (Upto Rs. 50,000/- per item per annum finance concurrence is not necessary)
Full Powers Rs.500/- in each case - No Finance Concurrence. NIL Dy.CC&M Full powers (upto Rs. 25,000/per item per annum – finance concurrence is not necessary)
Office bicycles and maintenance.
6.c 6.d
NATURE OF POWERS (3)
Repairs
Advance payment for maintenance of office equipments. With Bank Guarantee
Full powers. NOTE : No Finance Concurrence upto Rs.500/- per occasion Rs.2 lakhs in each case.
As in col. 4
As in Col.4 Upto Rs.10,000/- in each case on an interest free basis per item per annum with Finance Concurrence.
3
As in Col.4 Upto Rs.5,000/- in each case on an interest free basis per annum with Finance concurrence.
SR.SCALE OFF. (7)
REMARKS be carried out by the OEM, the proposal would require the sanction of PHOD/CHOD. 2) Prescribed procedure reg. Invitation of tenders/quotations shall be followed
NIL
NIL
NIL NIL
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
F(X)II/99/PW/3 dt.27-06-2000
NATURE OF POWERS (3)
Advance payment for maintenance of office equipments. Without Bank Guarantee
7.
Re-caning and repairs to furniture
general
8.a
Condemnation of duplicators, accounting and calculating and other office machines (conventional)
8.b
Condemnation of bicycle.
8.c
Condemnation of office furniture, equipment and clocks.
PHODs/CHODs (4)
OTHER HODs (5)
Upto Rs.20,000/- in each case with Indemnity Bond for original suppliers/authorised agents. For others with Indemnity Bond with finance concurrence.
Upto to Rs. 5000/per item per annum with IB for org. suppliers and for others with IB with Finance concurrence.
Full Powers (upto Rs.1000/- in each case - No Finance concurrence).
Full Powers (upto Rs. 500/- in each case - No Finance concurrence)
Full powers subject to conditions prescribed in Railway Board's letter No.68/RS/4/739 dt.6.8.68. (No Finance concurrence required except for premature condemnation and consequent replacement) Full Powers without Finance concurrence subject to the following condition. The cycle should have outlived its prescribed life of 10 years. (No Finance concurrence is required except for premature condemnation and consequent replacement). Full Powers without Finance Concurrence subject to the following conditions. a) Furniture and clock should have outlived its
DY.HODs (6)
Upto Rs.2,000/- in each case against Indemnity Bond with finance concurrence
As in Col.5
SR.SCALE OFF. (7)
NIL
NIL
As in Col.4
As in Col.4
NIL
As in Col.4.
As in Col.4
NIL
As in Col.4
As in Col.4
NIL
4
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
NIL
NIL
NIL
REMARKS
prescribed life as below and on condition basis. 1. Steel FurnitureHeavy:25 years, Medium : 15 years. 2. Wooden Furniture Heavy - 18 yrs. Light - 8 yrs. 3. Clock: 20 yrs.; Quartz - 3 yrs. (No finance concurrence required except for premature condemnation and consequent replacements)
9.a
9.b
Board's letter No. F(X)II/97/PW/4/1 dt. 16.9.97 (Note under para 1005 Indian Railway Financial Code Vol.1) BD’s lr. No. 1)F(X)/II/95/Exp / I; dt. 9.9.97 adn. 14.9.98 2) F(X)II/2003/ PW/I; Dt. 12.6.03 3)F(X)II/2004/ EXP/4; dt. 14.5.04 4)F(X)II2004/EXP/4; DT. 18.01.06
Expenditure on ceremonial occasions.
Incurrence of expenditure On light refreshments at formal inter -departmental and other meetings and conferences subject to ceiling fixed by Board.
CPO: Full powers within the amount specifically authorised by Railway Board.
i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 25,000/-
i) Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 10,000/-
Rs. 12/- per head per session for light refreshment subject to an annual ceiling of Rs. 5,000/Note: The ceiling of Rs.30000 for GM will be available under the disposal of Secretary to GM
5
NIL
1) Finance concurrence is not necessary 2) The actual incurrence of expenditure is to be consistent with austerity standards and number of such meetings should also be kept to the barest minimum. It should
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
(CS NO. 11 A/G/103; DT. 08.03.06) 5.F(X)II2004/EXP/4 dated 04/06/2007
also be ensured that the amount spent is within the Budget allotment. ii) Working lunch: Rs. 75/- per head. iii) CPO is authorized to spend Rs. 5,000/- per Staff Council Meeting Contingent Expenditure
9.c
Office
Full Powers
ii) Working lunch: Rs. 75/- per head. NIL
Full powers
NIL
NIL
NIL
NIL
Upto Rs. 1,000/- in each case.
NIL
Secy. to GM – full powers 1) Bd’s lr. No. 89/PR/4/9; dt. 24.4.89
10.a
10.b
2) Bd’s lr. No F(X)II-95/ Exp./1; dt. 12.6.96 3) Bd.’s lr.no. F(X)II - 2000/ PW/2; dt.27.6.2000 4) Bd.’s Lr.no. 2003/PR/4/11; dt. 18.8.2003 Bd’s lr. 89/PR/4/9; DT. 24.4.89
REMARKS
On entertaining prospective clients for sales promotion.
Press tours & reception in connection with Publicity/ Public relations
NIL
NIL
NIL
NIL
Bd’s lr. No. 2003/PR/4/11; 18.8.03
NIL Secy. to GM (from Hospitality fund) Rs. 250/- per meal per head or Rs. 500/- per head per day subject to annual ceiling limit of Rs. 50,000/-
Secy. to GM Rs.250/- per head per day per meal
6
1) Finance concurrence is not necessary.
NIL
NIL
NIL
Finance concurrence is necessary for special (unusual) contingencies only – Para 1005 (iii) of Finance code vol. I
2)The expenditure on this account may be incurred by the Secy. to GM within the ceiling without finance concurrence.
1) Finance concurrence is not necessary 2) The amount should be met within the overall PR budget. 3) The expenditure can be incurred by the Secy. to GM with the
Schedule of Powers on Miscellaneous Matters ITE M (1)
10.c
AUTHORITY (2)
BD lr. No. 89/PR/4/9; Dt. 24.4.1989
NATURE OF POWERS (3)
PHODs/CHODs (4)
Conducted tours for press and other publicity media – purchase of kits and mementos
OTHER HODs (5)
NIL
DY.HODs (6)
SR.SCALE OFF. (7)
NIL
NIL Secy. to GM Full Powers
NIL
11
Tailoring Charges of Linen of Hospitals, Saloons, Rest Houses etc.
Full Powers
As in Col.4
Full Powers
NIL
12.a
Payment on behalf of the Rly. Of Registration fees and fees for Licences or renewal of Licences as prescribed under the Factories Act or any other State or Central Act.
Full Powers (No Finance Concurrence)
As in Col.4
As in Col.4
NIL
7
REMARKS administrative approval of GM. 4) The expenditure beyond Rs.25,000/- on any occasion would in addition, require prior finance concurrence 5) The instructions contained in Bd’s Lr. No. 89/PR4/9 dt.24.04.1989 & 2007/PR/4/5 dated 13.07.2007 should be followed. Finance concurrence is not necessary for expenditure upto Rs. 5,000/- in each occasion, subject to the observance of annual ceiling of Rs. 1 lakh or amount stipulated by the Board from time to time. No Finance concurrence. Amount is to be restricted to the limits fixed by Railway Board.
Schedule of Powers on Miscellaneous Matters ITE M (1)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
12.b
Payment to Municipality or Local Bodies on behalf of Railways.
Full Powers to sanction expenditure on a) Registration fees and wheel tax on motor vehicles. b) Fees for driving Licences for Motor Drivers. c) Fees for obtaining or removal of plumbers Licences. (Finance concurrence is necessary in other cases)
As in Col.4
As in Col.4
NIL
13
Renewal of Telegraphic and abbreviated address of various branches annually and when they fall due. Payment of annual registration fee to P & T Department.
Full Powers. (No Finance Concurrence is necessary)
As in Col.4
As in Col.4
NIL
NIL
NIL
NIL
NIL
Curator and P.T.C : Rs.1000/- per film
NIL
AUTHORITY (2)
14.a
Hiring out of Refrigerators and fans to officers as per approved rates fixed in consultation with Finance and revised periodically
14.b
Hire purchase of film for special education, publicity etc.
14.c
Item no. 17 note (2) of GM’s delegation
Hiring of motor vehicle for parliamentary/other committees, foreign delegations, VVIPs/VIP Visits and emergent occasions
CEE: Full powers subject to personal certification that the items can be conveniently spared from the surplus available. (No Finance Concurrence is necessary)
CPO : Full Powers
NIL
NIL
NIL Secy. to GM Full Powers
NIL
REMARKS
1) Hiring of outside transport should be kept down to the barest minimum 2) Hiring of outside transport should be
8
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS made only if the staff cars or other vehicles with the Railway cannot be spared for the purpose. 3. Finance concurrence is not necessary. 4. Competitive mode of Tender/ Quotation route has to be adopted
To sanction cash imprest to their own offices and officers subordinate to them.
15
16.a
Board's letter No. F(X)II/97/ PW/4 DT.16.9.97 (Item 31)
Law Charges
Full Powers subject to prior Finance Concurrence and subject to the conditions laid in para 1050 to 1055 F.I.(Please refer Annexure - B) Full Powers upto Rs10,000/- on each case including advance payments in consultation with Law officer.
NIL
NIL
NIL
As in Col.4
NIL
NIL
NOTE : Law Charges will include the following payments but not the advocates' fees. a) Stamp fees for filing the cases and appeals. b) Stamp fees for obtaining the copies of judgements etc. c) Stamp fees for giving an application for adjournment etc. or for
9
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
NIL
NIL
NIL
depositing other party’s cost while applying for adjournments, if so, directed by the court. Each case means that any individual case is dealt with in one court or more, that is, when an individual case is conducted in more than one court, the charges should be clubbed together for the purpose of determining the competency of sanction. No Finance concurrence is necessary in cases where the disputed amounts do not exceed Rs.50,000/- per case. 16.b
Rly.Board's letter No.F(X) II/97/ PW/4 DT.16.9.97 {Item No.35(ii)}
Satisfaction of Court decree
Full Powers in consultation with Law Officer. NOTE : Should be ensured that the competent authority has decided in consultation with Law officer not to file an appeal under the payment. It should be ensured before obtaining competent authority's sanction that necessary remedial measures have been taken to avoid recurrence of procedural lacunae that is commented upon in the judgement by the court in the handling of the case
10
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
16.c
AUTHORITY (2)
No.90/ LC/ 14/3 (CPA) dt.18.1.95 & Rly. Board's letter No.F(X) II/97/ PW/4 DT.16.9.97 Item 31(c) *Note no. A/G/103/Vol.X ; dt. 11.11.05 (CS NO. 12; Dt. 27.03.2006)
NATURE OF POWERS (3)
Engagement of Lawyers and payments.
PHODs/CHODs (4) by the Administration. The particulars of cases involving expenditure of more than Rs.25,000/- in each case should be put up to GM for reporting to Railway Board for information. Upto Rs.25,000/- in each case. (Upto Rs.5,000/- in each case, no Finance Concurrence is required) NOTE : It should be ensured that the fees to be paid is in accordance with the High court schedule and in case the fee is not in accordance with High court schedule, such fee that is considered to be reasonable by the Ministry of Law. The instructions contained in the Board’s letter No.F(X)II 54/LL/1 dt.3.6.55 and F(X)II68/LL/1/3 dt.20.11.68 regarding engagement of Lawyers on “high fees” and payment of their fees should be kept in view. It has also to be ensured that the limits mentioned under item 31(c) in the delegation of powers to GMs issued by Board vide their letter No.F(X)II/97/PW/4 of 16.9.97 as reproduced below are not exceeded. "to the engagement of
OTHER HODs (5)
DY.HODs (6)
Upto Rs.20,000/-
NIL
SR.SCALE OFF. (7)
NIL Law Officer*: Upto Rs. 5000/- in each case (No Finance concurrence is required)
11
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS
counsel at more than Rs.1050/- per day in Supreme Court or in any of the High Courts or more than Rs.750/- per day elsewhere"
NOTE : 1) Board's sanction is necessary to the institution of legal proceedings against News papers for publishing false and damaging articles against the Railway Administration (Ref : Item 51 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt.16.9.97.)
16.d
Rly. Bd's letter No.F(X)
Claims settled by arbitration award against any dispute
2) The sanction of Railway Board should be obtained before any step taken either to appear or defend an appeal in the Supreme Court. (Ref: Item 31 of Delegation of Powers to General Managers vide Board's letter No.F(X)II/97/PW/4 dt. 16.9.97.) Full Powers. However, a NIL NIL NIL detailed report should be
12
Schedule of Powers on Miscellaneous Matters ITE M (1)
16.e
17.a
AUTHORITY (2)
NATURE OF POWERS (3)
II/97/PW/4 Dt.16.9.97 Item 36
arising out of a contract.
Rly. Bd's letter No.F(X) II/97/PW/4 Dt.16.9.97 (item5. e & 33(a)
Sanction of Arbitrators Fees not exceeding the limit fixed by the Board and cost of Arbitration such as Stamp paper, incidental expenses etc. fixed by the Arbitrator.
1318 G-I 1319 G-I
Postal Charges (Including Speed Courier Service)
Post/
PHODs/CHODs (4) put up to GM for keeping the Railway Board informed in the following cases: (i) Where payment to a contractor as result of the arbitrator's award exceeded by more than Rs.50,000/of the amount considered due by the Railway Administration before the arbitration proceedings began. (ii) Where deficiencies in the General conditions of contract or of procedure laid down by the Railway Board came to light. Full Powers upto Rs. 5000/- in each case in respect of outsiders, and Rs.2000/- p.a to Railway Officers (Law officer should be consulted in each case) (No Finance Concurrence is necessary) The circumstances under which such appointment of private persons has been made, should, however, be brought to the notice of the Board. Full Powers including Airmail charges on official documents to be sent/ received from foreign countries from imprest against contingencies (No
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
CMM : As in Col.4
NIL
NIL
As in col.4
As in Col.4
13
Upto Rs.200/in each case.
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
CMM: Full powers
Dy.CMM: Full Powers
NIL
upto Rs.5,000/within the overall ceiling of Rs.50,000/- per annum.
NIL
REMARKS
Finance concurrence is necessary) 17.b
Cablegrams - Issue of Printing: All printing works should be arranged only through Stores Dept. These powers are only for giving Administrative approval for placement of S-1302 indents. Printing of News letters, Calendars and other publicity material such as leaflets, posters etc.
18.a
18.b
Full Powers Upto Rs.1,00,000/- per annum. If the printing is for a new form to be introduced, prior approval of the Forms committee is required. Full Powers
Full Powers
Upto Rs.1,00,000/per annum for Secy. to GM only. NIL Secy. to GM full Powers
NIL
NIL 1)Finance concurrence is not necessary
18.c
Corr. Slip No.5 dt. 3.12.01
Printing of Visiting Cards/Letter Head Pads
Full Powers
Full Powers upto JA Grade level and upto Rs.500/- per annum for Group-B Officers
NIL
NIL
2)Normally Letter Head pads are to be supplied to PHODs/CHODs only. 3) Printing to be done through Stores Department. 1) Finance concurrence is not necessary.
18.d
19
Para 1030 and 1048 of Financial Code Vol.I
Printing through outside presses in emergent occasions
i) Binding of printed/ Xeroxed/Computer printed materials
2) Tender/Quotation route to be followed NIL
Full Powers
NIL
Rs. 10,000/- per annum
14
NIL Secy. to GM Rs. 20,000/- per occasion
NIL
Rs.5,000/- per annum
NIL
3) Printing in outside press shall be done provided Southern Railway is unable to undertake the work. No Finance concurrence upto Rs.500/- each per
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
REMARKS occasion
ii)Obtaining photocopies / Lamination from outside sources in emergent cases
20.a
Purchase of Books and Technical Journals for official use and News papers and Magazines as approved by GM.
20.b
Advance payment of Annual subscription for Journals.
20.c
Purchase of specifications
a) Purchase of Photographic goods including Films and developing charges, arts and blocks but excluding cameras.
21
Para 236 of Finance Code Vol.I
b) Repairs to Photographic/Cine photographic equipments and replacement of spare parts
Full Powers CEE Rs.25,000/-per annum, CME - Rs.50,000/per annum including Dy.CC&M, PTC and design offices, FA&CAORs.25,000/- & Rs.15,000/per annum for other departments (Excluding foreign technical journals, Newspapers & magazines), Chief Security Commissioner– Rs. 7,500/(CS No. 7; A/G/103 Dt. 29.8.03) Note: Newspaper & Magazines: Separate sanction to be obtained. Full powers to the extent of monetary limit delegated by GM Full powers with Finance concurrence CPO : (i) Full powers subject to a limit of Rs.50,000/- per annum. (No Finance concurrence) (ii) Full Powers to enter into Annual Rate Contract. (With Finance Concurrence)
Secy. to GM (up to Rs.10,000/-)
NIL
NIL Secy. to GM Rs.25,000/- per annum
NIL
As in Col.4
NIL
NIL
NIL
NIL
NIL
NIL
Upto Rs.10,000/per annum without Finance concurrence only to SECRETARY TO GM.
PRO: up to Rs.5000/- per annum without Finance Concurrence.
NIL
NIL Secy. to GM Full Powers
NIL
Upto Rs.5,000/-
As delegated by PHOD/ CHOD subject to overall limit for the Dept. not being exceeded subject to restrictions in para 1040 F I
Full Powers
15
Finance concurrence is not necessary
Schedule of Powers on Miscellaneous Matters ITE M (1)
22
23
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
No. W/W/57; Dt. 17.12.07
Procurement of seeds/plants and other horticulture materials from DFOs/Govt. Nursery Gardens/Pvt. Nursery gardens for the upkeep of garden/parks/ lawns in ICF
CE: Full powers subject to the following conditions: 1. All purchases of seedlings, saplings should invariably be made from DFOs or other Govt./ NonGovt. agencies. 2. Where prepayment is insisted upon by the Govt. agencies, the payment may be made by cheque. 3. The purchases may be made by prepayment, post purchase payment or with cash depending on exigencies. Finance concurrence necessary for purchases from NonGovt. agencies exceeding Rs. 1000/- in each case subject to annual ceiling of Rs. 25,000/-
NIL
NIL
NIL
A/G/103; dt.8.5.99
Purchase of civil Engg. items of small value like Taps, Pipes, Water Closets, Wash Basins etc.
CE: Rs.2,000/- in each case subject to a maximum of Rs.10,000/per month.
NIL
i) Provision of protective clothing and articles to staff including Rain Coats, umbrellas etc. ii) supply of School uniform to wards of eligible Railway employees Payments towards rewards, for suggesting improved methods of production etc. under 'suggestions' and inventions scheme duly recommended by the committee.
Full powers subject to authorisation in terms of the recommendations of the Uniforms committee.
As in col.4
As in Col.4
NIL
NIL
NIL
NIL
Upto Rs.250/- in each case (Without Finance Concurrence)
NIL
AUTHORITY (2)
24 Para 2207 of IREM
25.a
CPO: Full Powers
Upto Rs.1000/- in each case (Without Finance Concurrence)
Upto Rs.1000/- in each case (without Finance Concurrence)
16
Dy.CE: Rs.1,000/in each case subject to a maximum of Rs.5000/- per month.
NIL
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
Upto Rs.500/- in each case subject to annual monetary limit fixed for the department in consultation with the Finance every year. It is left to the PHOD/CHOD to distribute the funds to the lower officials under his control and distributions authorised should be advised to Accounts.
Upto Rs.250/- in each case within the authorised limit for the Department
Upto Rs.100/- in each case within the authorised limit for the Department.
NIL
As in Col.4
NIL
NIL
On the spot award to staff.
25.b
26
NOTE: These powers should be exercised very rarely and meticulously only in proven cases of extra ordinary devotion to duty and commendable performance of high order. These powers should not be utilised in a routine fashion for granting awards to employees as a means of compensating them for apparent or other loss sustained by them and subject to specific budget provision. Purchase of stationery including Rubber Stamps (For administrative approval) for placement of S-1302 indent. All purchases should be made through Stores Department only by placing S-1302 indents.
a) Subject to the conditions mentioned in para 1111-S. (1990 Vol.I) PHODs/CHODs have power to make petty local purchase of stationery stores included in list 'A' (para 1111) upto Rs.2000/- in each case. No Finance concurrence required upto Rs.1000/in each case.
Secretary to GM (as in Col.4)
b) In the case of purchase of Rubber stamps and office seals, HODs have full powers to make local purchase in case of nonsupply or delay in supply of these items. NOTE : These powers should be exercised subject to the observance
17
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
of the instructions contained in paras 1019 and 1049 F.I.
27.a
27.b
27.c 28
Installation of Railway phones (in offices and Railway quarters) Installation of P & T Telephones. 1. To entitled officers 2. To Non - entitled officers. Removal of P & T Phone from one place to another To sanction charges for analysis or testing of samples in Govt. Labs
CEE : Full powers (No Finance concurrence necessary) after the approval of the concerned HOD.
NIL
CEE : Full Powers after administrative approval by the concerned HODs.
Dy.CEE/M Full powers. No Finance Concurrence after the approval of HOD.
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL
Full Powers (No Finance Concurrence)
As in Col.4
Dy.CC&M only as in Col.4
NIL
NIL
NIL
NIL
NIL
NIL
NIL
NIL CEE : Full powers
29.a
Write off - Cash
FA & CAO : Upto Rs.5,000/- in each case
29.b
Waiver/Write off of recovery from outsider
Rs.5000/- in each case
Rs.2000/- in each case.
1. Awarding of contracts for washing of uniforms, linen, sheets, towels etc.
CE and CMS : Full Powers (On competitive basis)
NIL
Dy.CE: Full Powers upto Rs.50,000/(on competitive basis)
2. Washing of linen sheets, towels etc. other than on contract basis
Full Powers. Upto Rs.200/in each case (No Finance Concurrence)
As in Col.4
As in Col.4
NIL
NIL
NIL
NIL
30
31 32
Deposits for LPG connections in canteens, Apprentices Hostel, Rest Houses etc. Administrative approval for procurement of consumables for
CPO : Full Powers Full Powers
As in Col.4
18
Upto Rs.25,000/in each case.
Upto Rs.5,000/in each case
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
NIL
NIL
NIL
NIL
NIL
NIL
Dy.CME/Designs.Up to Rs.25,000/- per annum with Finance Concurrence.
NIL
computer/printer such as Cartridge, Toner refilling, floppy, tapes etc. except paper.
Training of personnel in Non-Railway Institutions : 1. Non -Gazetted staff
b) In case of training expenditure exceeding budgetary limit of the dept. or when funds are required from GM's reserve, should be put up to GM for sanction. (No Finance concurrence)
33
2. Gazetted staff
34
a) Full powers subject to concurrence by CPO within the annual budget allotment for the department concerned and further subject to the total expenditure not exceeding Rs.25,000/- per individual and Rs.4,000/per day per individual (No Finance concurrence)
Administrative approval for Procurement of consumable items required for micro filming cum printing equipments such as chemicals, special papers, polyester film, micro film developer, flat tape ink, refill plotter ink etc. through Stores Department
NIL
CME/CDE(Mech). : Full powers upto Rs.5,00,000/- per annum with Finance Concurrence.
19
REMARKS
Schedule of Powers on Miscellaneous Matters ITE M (1)
35
36
AUTHORITY (2)
NATURE OF POWERS (3) for Reprographic section in Design Office and CAD Centre. Transportation and Coolie charges during official duty, when materials/documents are to be transported. (Charges such as normal Auto fare etc. permissible under TA rules should not be included). Reimbursement of Telephone Charges (made only for official purposes.)
PHODs/CHODs (4)
Full Powers upto Rs. 500/- in each case without Finance Concurrence.
OTHER HODs (5)
Full Powers upto Rs.200/- in each case without Finance Concurrence.
Full Powers
NIL
20
DY.HODs (6)
Full Powers upto Rs. 100/- in each case without Finance Concurrence
NIL
SR.SCALE OFF. (7)
NIL
NIL
REMARKS
Schedule of Powers on Miscellaneous Matters ITEM (1) 37.1.1
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
10 nos. per financial year.
NIL
NIL
NIL
REMARKS
Board’s lr.no. 2001/C&IS/ Comp./Policy; dt. 7.12.01. (CS no. 6; dt. 30.10.02) *Board’s lr.no. F(X)II2007/Comp./1; 20.11.07 (CS no. 15 A/G/103/Vol.XII; 03.12.07)
Procurement of PC based systems (See remarks a to f) on additional account.
No.2006/CAIS/Ot h/Delegation of powers/36 dt. 10-12-2008 Remarks: a) Total per PC cost including CPU and TFT monitor etc. should not exceed Rs.40,000/- which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain. b) All procurements should be done prefereably on DGS&D rate contract and by local stores Officer or officer nominated to look after stores functions. c) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. d) Peripherals (UPS, Printers, Scanners, Laserjet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dtc) from time to time. e) Separate copies of licensed software should only be procured for each PC alongwith licences for Antivirus and firewalls as a standard non-stock requisition in terms of (e) above. f) Finance concurrence should be obtained in the usual manner. g) Sr.EDPM’s technical vetting to be obtained.
21
Schedule of Powers on Miscellaneous Matters ITEM (1)
AUTHORITY (2) No.2006/CAIS/Ot h/Delegation of powers/36 dt. 10-12-2008
37.1.2
NATURE OF POWERS (3) Procurement of PC based system (see remarks) on replacement account
PHODs/ CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
Full powers
NIL
NIL
NIL
REMARKS
Remarks: a) For procurement of PCSs on replacement account after completing their codal life as prescribed in Bd.letter No.2002/AC-II/1/10 dt. 24-05-2006 (ACS F-I no.62) as amended from time to time, full powers may be exercised by the above officers. b) Sr.EDPM’s technical vetting to be obtained.
37.1.3
37.2
Bd’s lr.no.2006/C&IS / OTH/Laptop / 14; dt 18/20.09.2006 & No.2010/C&IS/C ommittee/Lapto ps/3/Pt.I dated 30.03.2011 Board’s lr.no. 2001/C&IS/ Comp./Policy; Dt. 7.12.01. (CS no. 6; dt. 30.10.02)
Procurement of Laptops/Note Books
Procurement of Local Area Network infrastructure (Preferably secured Wireless Lan)
Full Powers
NIL
NIL
NIL
Full powers
NIL
NIL
NIL
No.2006/C&IS/O th./Delegation of Powers/36 dt. 10-12-2008
22
No finance concurrence is necessary subject to the conditions mentioned in Annexure: ‘C’
Schedule of Powers on Miscellaneous Matters Remarks: a. This does not apply to PRS/UTS/FOIS or other IT application networks for which proposal should be sent to C&IS Dte of Railway Board for sanction. b. Where Railnet connectivity is provided, efforts should be made to use the Railnet Network. c. Expenses incurred on LAN infracture would be chargeable to revenue. d. Finance concurrence should be obtained in the usual manner. e) Sr.EDPM’s technical vetting to be obtained.
ITEM (1) 37.3
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/ CHODs (4)
OTHER HODs (5)
DY.HODs (6)
SR.SCALE OFF. (7)
Full Powers
NIL
NIL
NIL
REMARKS
Board’s lr.no. 2001/C&IS/ Comp./Policy; Dt. 7.12.01. (CS no. 6; dt. 30.10.02)
AMC of hardware and software
No.2006/C&IS/Oth ./Delegation of Powers/36 dt. 1012-2008 Remarks: a) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account. b) The AMC of hardware and software shall be chargeable to revenue. c) Finance ccncurrence should be obtained in the usual manner. d) Sr.EDPM’s technical vetting to be obtained. 1. The above powers are in addition to systems procured against any specific sanctioned works/estimates, regardless of their allocation: 2.
Local Area Network Infrastructure/System in the context of this letter is defined as including all necessary hardware, software, networking, peripherals, software development, training, consultancy work, etc. that are necessary for it to be used as desired. Systems not covered under this letter shall require specific sanction directly from C&IS Dte. in Board.
3. There should, in general, be no reason for deviation from the standard specification, as current, issued
23
separately by C&IS Dte.
Schedule of Powers on Miscellaneous Matters 4. Procurement of software should normally be with the system, however, if a separate requirement come up later, it shall be dealt with as a standard non-stock purchase. 5. Similarly consumable and spares, other than CPU motherboards, shall be treated as standard non-stock purchases. CPU mother boards should, in general, not be purchased any specific requirement must be routed through Associate finance. 6. Rules, as current, for vetting of non-stock requisitions shall apply to all IT Cases. 7. The delegation of powers, as current, for repair of equipment shall apply for IT related hardware also. 8. The overall coordination, progress monitoring, budgeting and interaction within the Railway and also with Railway Board in respect of all matters related to information technology would continue to be the responsibility of the AGM of the Railways, who may, if considered necessary, constitute an appropriate Steering Committee of concerned HODs to assist him the discharge of these functions. He may also take the help of Sr.EDPM’s organisation for discharge of his functions such as budgeting. 9. The concerned department at Head quarters would continue to be responsible for Planning, Formulation of proposals, monitoring the progress of work. Etc. Accordingly, Workshop computerisation would be under CME, Stores computerisation under COS, PRS under CCM/PM and so on. Similarly, on Production Units the concerned HOD, which is most commonly the FA&CAO, shall look after the EDP Center. 10. On Divisions, the situation would be similar to Headquarters and an ADRM shall be responsible for overall coordination, budgeting, monitoring and interaction within the Division and with Headquarters. On divisions, where the major workload in the EDP center is limited to PMIS and FMIS, close coordination with the zonal EDP center under FA&CAO would be essential. 11.
In all Training institutes, the Institute in-charge shall be responsible for overall coordination, budgeting, monitoring and interaction within the Institute and with Headquarters.
12. Sr. EDPM or in his absence any other suitable officer so nominated by the unit in-charge to ensure technical standards as well as keeping a record of the population of all systems within their jurisdiction irrespective of either the end-user or the method of procurement/sanction. They shall be held directly accountable for this number. They shall also ensure technical standards of systems via technical vetting of indents. ITEM (1)
AUTHORITY (2)
38(a)
BD’s lr. Nos. 90/PR/8/Polic y; dt. 29.11.90 & 96/PR/23/ policy dt. 27.1.97 and 2003/PR/11/1
NATURE OF POWERS (3) Participation in exhibitions
PHODs/CHODs (4) NIL
OTHER HODs (5) NIL
DY.HODs (6) NIL Secy. to GM: Upto Rs. 3 lakhs per exhibition subject to the annual ceiling of Rs.9 lakhs
24
SR.SCALE OFF. (7) NIL
REMARKS 1) Finance concurrence is not necessary 2) The administrative approval of GM shall be obtained. 3) However, the advance taken earlier should have been cleared by rendering accounts to the Associate Finance
Schedule of Powers on Miscellaneous Matters ITEM (1)
AUTHORITY (2)
NATURE OF POWERS (3)
PHODs/CHODs (4)
OTHER HODs (5)
DY.HODs (6)
7; dt. 21.11.03 38(b)
SR.SCALE OFF. (7)
4) Subject to ceiling laid down per case and per annum by Railway Board from time to time.
(maximum) Manufacture of coach models by TTC in connection with VVIP Visits, display in exhibition, museum, etc.
CME Full powers
NIL
NIL
REMARKS
NIL
1) Administrative approval of Secy. to GM shall be obtained. 2) Finance concurrence is necessary.
ANNEXURE - A (Dated: 03.04.07)
Procurement of Brief Case/Leather Bag :
1.
The Scale prescribed would be as under: (i) (ii) (iii) (iv) (v)
2. 3. 4. 5. 6.
Full Powers to Secretary to GM. No Finance concurrence is required, if the following conditions are complied with:
Asst./Jr.Scale Officers Sr.Scale officers JAG/SG officers SAG/HODs PHODs/AGM/GM
: : :
1800/: 3000/4000/:
Rs. (Rs. One Thousand Eight Hundred) 2200/- (Rs. Two Thousand Two Hundred) (Rs. Three Thousand Only) (Rs. Four Thousand Only) To be decided on case by case basis.
The supply should be obtained from Stores Department. Each case of procurement either on initial/replacement account with individual justification and administrative approval of HOD for lower officers/PHOD for HOD should be submitted to Secretary to GM. Replacement should be made only when the old one becomes unserviceable and unfit for use, after the lapse of minimum of 4 years. The condemned brief case/leather bags should be sent to Stores Department for disposal. The supply should be taken into Tools & Plant Account of the office concerned, duly entering the name and designation of the officer.
25
Schedule of Powers on Miscellaneous Matters 7. 8. 9. 10. 11.
No new brief cases/leather bags should be given to the same officer before the expiry of the prescribed period, even if he is promoted to higher grade. In case of non-return of brief case/leather bag, new one can be given only after recovery/deposit of 1/10th of original cost. In case of retirement or going on transfer, the brief case/leather bag be handed over and recorded in the handing over note. When the officer is permitted to take the brief case/leather bag with him, it should be got regularised by issue of Transfer voucher(s) to the unit to which the officer is transferred. Secretary to GM will maintain a Register wherein the particulars regarding when the brief case/leather bag was procured for each officer will be recorded.
This issues with the concurrence of Finance and approval of GM.
26
Schedule of Powers on Miscellaneous Matters
ANNEXURE - B (Paras 1050 to 1055 F I of Indian Railway Financial Code Volume I - 1982 Edition.)
1050
CASH IMPREST: An imprest is a standing advance of a fixed sum of money placed at the disposal of an individual to meet the following types of expenditure. 1. Petty office expenses 2. Cost raw materials for the diet of indoor patients of Hospitals 3. Emergent charges which cannot be foreseen. 4. Other petty expenses upto an amount of Rs.2000/- in each case. Emergent advances may also be made on the responsibility of the imprest holder, out of imprest money placed at his disposal. (Authority: Bd’s lr. no. F(X)II-2003/PW/9; Dt. 18.6.2004.
1051
The amount of an imprest must not be larger than is absolutely necessary. It should be reckoned at the lowest possible figure calculated to suffice for meeting charges of the nature referred to in the preceding para. and should be fixed in consultation with the Accounts officer who will advise as to the appropriate amount of the imprest.
1052
Subject to the provision of the previous para. the GM of a Railway will have full power to sanction imprests. He may re-delegate his power in this respect to authorities subordinate to him, on such conditions as he may think fit to impose. In case of other offices, the grant of an imprest will require the sanction of Railway Board.
1053
The number of imprests should not be multiplied unnecessarily. An officer’s imprest should meet the needs of every branch of his office. If he has subordinates who require petty sums, he should rather spare a small portion of his own imprest for their use than apply for separate imprests for them taking acknowledgement from them in the same way as he himself furnishes to the Accounts officer and retaining them in his office.
1054
The responsibility for making proper arrangements for the safe custody of the imprest money rests entirely with the imprest holder and he must at all times be ready to produce the total amount of the imprest in voucher or in cash.
1055
The imprest account should be kept in duplicate. The counterfoil being kept by the imprest holder and the original supported by the necessary vouchers forwarded to the accounts officer from time to time as the holder of the imprest may require it to be replenished. The accounts should be closed ordinarily on the 27th of each and recouped before the end of the month so as to ensure as many of the month’s transactions as possible being included in the account.
27
Schedule of Powers on Miscellaneous Matters ANNEXURE - C Item No.37.1.3 of Misc. Matters – Procurement of Laptop/Notebooks FULL POWERS TO PHODs/CHODs AND NO FINANCE CONCURRENCE IS NECESSARY if the following conditions are complied with. 1.
(a) (b)
PHODs/CHODs will be the authority for sanction of Laptops/Notebooks. In respect of PHODs/CHODs the proposal for procurement of Laptops on replacement/new account would require the sanction of General
Manager. 2.
Each Executive Department will nominate a Nodal Officer who will maintain a register wherein the particulars regarding procurement of Laptops/Notebooks for each Officer will be recorded.
3.
The cost per laptop for confirmed JAG & above should not exceed ` 55,000/- and cost of note book for below JAG should not exceed ` 25,000/- as per Board’s letter No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 or the limits, specifications and conditions prescribed by the Board from time to time. The above cost ceiling is inclusive of all accessories.
4.
The supply shall be arranged from Stores Department based on the indents received from executive departments either by making direct purchase or through DGS&D R/C subject to a cost ceiling limit as prescribed in the Railway Board’s letters dated 20.09.2006 and 30.03.2011 duly consolidating the requirements of all the departments.
5.
When the officer goes on transfer the Nodal Officer will issue a Transfer Voucher to the Railway/Unit to which the Officer is transferred. Besides, he will send the details to Personnel Branch and Accounts for making appropriate entries in LPC and service records in terms of Board’s letter dated 30.03.2011.
6.
The Officers provided with Laptop/Notebook should surrender the Desktop provided to them.
7.
Purchase of Laptop/Notebook, other than specified in Para 1 of Board’s letter No.2006/C&IS/OTH/Laptop/14 dated 18/20-09-2006 shall continue to require explicit permission of Railway Board even if they are sanctioned/provided for in any estimates. Laptop/Notebook already provided/available shall not be provided/redistributed to any one below JAG.
8.
Specification must be technically scrutinized and approved by Sr.EDPM.
9.
Maintenance of Laptop/Notebook would be done against rate contract finalized by Sr.EDPM for the purpose of individual departments.
10.
The policy guidelines for Disposal, Maintenance and Depreciation laid down vide Board’s letter No.2010/C&IS/Committee/Laptops/3/Pt.I dated 30.03.2011 may be scrupulously followed.
28
Schedule of Powers on Miscellaneous Matters
29
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