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SOP 04-601

JOB RISK ASSESSMENT (JRA)

Revision 2 purpose: Integration of : JRA concept described in GM EP HSE 010 BOE recommendation of the GTS 4 accident 28/06/06 Site Visit requirement requirement as per per DGEP/HSE Safety Feedback Notice 20 - 2006 Segregation of Quantitative Quantitati ve Risk Assessment Assessmen t in a dedicated document

2 1 0 Rev no

Date

24/11/06

24/11/06

28/12/06

24/11/06 19/02/03 15/03/01 Date

Diah Kusumawati

André Rivalain Philippe Avisse Bill Banner Checked by

Muhammad Najib Muhammad Najib

A. Gayatri Issued by

Approved by

This document is the property of TOTAL E&P INDONÉSIE. It must not be reproduced or transmitted to others without COMPANY’S authorization

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Table of Contents 1 2 3 4 5 6

Purpose ........................................................................................................................... 3 Scope............................................................................................................................... 3 References ...................................................................................................................... 3 Definitions........................................................................................................................ 4 Responsibilities................................................................................................................ 4 Job Risk Assessment Methodology................................................................................. 5 6.1 Safety Criticality Assessment ................................................................................... 5 6.2 General Guidance on Job Risk Assessment ............................................................ 5 6.3 Stages of Job Risk Assessment............................................................................... 6 7 Job Risk Assessment Procedure..................................................................................... 6 7.1 Break Down the Job into Tasks................................................................................ 6 7.2 Identify the Hazards for each Task........................................................................... 6 7.3 Initial Job Risk Assessment...................................................................................... 7 7.3.1 Severity ............................................................................................................. 7 7.3.2 Probability: P ..................................................................................................... 7 7.3.3 Risk assessment ............................................................................................... 8 7.4 Determine the Risk Control Measures and the Action Plan ..................................... 8 7.5  Assess the Residual Risk......................................................................................... 8 7.6  Approval of JRA Conclusions................................................................................... 9 7.7  Approval and Implementation of the Action Plan................................. ..................... 9 7.8 Reviewing the JRA ................................................................................................. 10 7.9 Reporting................................................................................................................ 10 8 Last Minute Risk Assessment........................................................................................ 10 8.1 When To Do an LMRA ........................................................................................... 10  Appendices: Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5: Appendix 6: Appendix 7: • • • • • • •

Job Risk Assessment Flowchart Safety Criticality Assessment Typical Form Matrices Checklists Job Risk Assessment – Front Sheet and Job Risk Assessment Form Last Minute Risk Assessment

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PURPOSE

The purpose of this Standard Operating Procedure (SOP) is to provide personnel with a method for formally assessing risks before carrying out an onsite activity by: - identifying all potential hazards, - determining suitable and sufficient risk control measures, - developing an action plan to implement those risk control measures. 2

SCOPE

This SOP applies to all groups/ departments involved in the preparation of work scopes for onsite implementation and complement the TOTAL E&P INDONESIE (TI) Permit to Work SOP 03-001. The SOP is intended to be applied to the more complex and non-routine work and is used to identify risk control measures to protect against hazards (listed in order of priority) which would: - cause injury or fatality, - affect the environment, - cause damage to equipment, - reduce Oil/ Gas production, - affect the image of the Company. Security risk assessment is defined separately in DIR EP 22, GM SUR 042 & GM SUR 019 3 •

REFERENCES

Internal Related Documents: - SOP 03-001: Work Permits - SOP 04-412: HAZID / Risk Identification - SOP 04-603: Safety Reviews - SOP 04-604: HAZOP / Hazards & Operability Studies - SOP 04-605: Downgraded Situations - SOP 07-701 Health, Safety and Environment - Notice to Contractors - SOP 07-700 HSE Management of Contractors - Health, Safety and Environment - Management System - CR EP HSE 031 HSE Risk Management in Operations - GM EP HSE 010 Job Risk Assessment (JRA)

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DEFINITIONS

Hazard: A physical situation with a potential for human injury, damage to the environment,

damage to property or plant, or some combination of these. Job Risk Assessment (JRA):  A process used to identify hazards, assess the risk associated

with a specific job and determine risk reduction measures to minimize risk to a level as low as reasonably practicable. Probability: The expectation, possibility or chance of something happening, sometimes re-

ferred to as frequency. Risk: The product of the likelihood of harm actually occurring and the severity of the conse-

quences. Work: Examples of work include:

5

preparation of a production installation for work (shutdown, isolation, purging, etc.), maintenance work, commissioning work, process operations, modification work, sub-sea work, marine activities, drilling operations, well servicing, construction work, heavy lifting operations, simultaneous operations, etc.

RESPONSIBILITIES

Job Risk Assessment shall be performed at the earliest possible stage of job planning in order that appropriate measures may be identified to reduce risk associated with the work activity in due time. Specific work may require a comprehensive HAZID prior conducting JRA (refer to SOP 04-412 Hazard Identification). The Job Risk Assessment must be performed by a team consisting, as a minimum, of: - A representative (Operating Authority) from either Production or Project Group (depending on the scope of work). - A representative (Performing Authority) selected from the group originating the work (e.g. Construction, Commissioning, etc). The participation of personnel who may actually perform the job is desirable. - Safety representative (S&E Superintendent or other representative of the safety function) depending on the location where the Job Risk Assessment is performed. The responsibility for organizing the completion of the Job Risk Assessment is the Requester as identified in the associated Work Permit. The Site Manager/ RSES is ultimately responsible for approving the Job Risk Assessment or confirming that the job does or not require a specific Risk Assessment. The person raising the work permit (i.e. the Requester) must ensure that a copy of the approved Job Risk Assessment is attached to the permit for information and reference. The Site Manager/ RSES or his delegate, approves the Job Risk Assessment by signing the associated Work Permit. 01 SOP 04-601 Job Risk Assessment rev 2.doc

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JOB RISK ASSESSMENT METHODOLOGY

6.1 SAFETY CRITICALITY ASSESSMENT

In order to determine whether a job requires a specific Job Risk Assessment, the job safety criticality must be defined. This may be done by Requester who can use the safety criticality assessment check list (Appendix 2) to consider: - the system/equipment/area involved; - the work content; - any additional factors. Prior to performing the safety criticality assessment the Requester shall ensure that the work scope and tasks have been defined and agreed. The check list in Appendix 2 provides guidance on the requirement for Risk Assessment. It is not, however, intended to be a substitute for sound engineering & safety  judgment which will have to be exercised on a case by case basis. Regardless of the number of ‘YES’ answers achieved in the check list, the Site Manager (RSES) and/or the Requester, may, in any case request that Risk Assessment is performed on a job whose safety he believes requires further formal consideration. Once it has been decided that Job Risk Assessment is required, the analysis is performed using the procedure described hereafter. It shall be noted that for the majority of jobs undertaken on site, suitable and sufficient risk assessment is performed as part of the Work Permit preparation. 6.2 GENERAL GUIDANCE ON JOB RISK ASSESSMENT

In all cases the personnel involved must be aware of: - the scope and tasks of the job, with equipment and manpower involved, - the hazards of the job, - their potential effects, - the range of possible risk control measures, which can be applied in line with safe industrial practice, - design and operating parameters of the installations involved in the works. Specialist expertise (e.g. process, electrical, instrumentation, etc.) shall be sought, if this is required in order to properly complete the Job Risk Assessment. The work site shall be visited prior to commencing the Job Risk Assessment. The assessment is intended to cover all hazards associated with the job and shall cover production operations, maintenance, and construction activities in an integrated manner. The level of detail required for the assessment ultimately needs to be judged by the team members based on whether any material benefit would be derived from a more comprehensive assessment. The assessment shall be recorded on Job Risk Assessment forms (Appendix 6).

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6.3 STAGES OF JOB RISK ASSESSMENT

The stages of the Job Risk Assessment are as follows: - general description of the job, equipment and manpower involved, - step 1 break down the job into tasks, - step 2 identify the hazards for each task, - step 3 initial risk assessment, - step 4 determine the risk control measures and the action plan, - step 5 assess the residual risk for each task, - step 6 approval of JRA conclusions. These steps are reflected in the Job Risk Assessment flowchart, attached in Appendix 1. 7

JOB RISK ASSESSMENT PROCEDURE

7.1 BREAK DOWN THE JOB INTO TASKS

 After a job has been identified as requiring a JRA, it shall be reviewed and broken down into discrete tasks, this is particularly relevant for complex tasks. Tasks, which are clearly not safety critical, need not to be assessed as part of the JRA. If tasks are excluded in this way then a full listing of all the tasks identifying those which are not safety critical shall be attached to the JRA record sheets. It is recommended that wherever possible, the person responsible for organizing the JRA shall prepare the list of tasks and identify those which are safety critical and requiring assessment prior to the JRA meeting. Each of the tasks shall be assessed in turn and a brief description of the task included in the first column of the JRA form (Appendix 6). During this stage of the assessment the following questions shall be considered: - What is the purpose of the job? - What specific tasks can be identified? - What is the purpose of the task? Could it be avoided? 7.2 IDENTIFY THE HAZARDS FOR EACH TASK

The team at the beginning of the JRA meeting shall review the list of tasks selected for assessment. Each safety critical task shall then be reviewed to identify the hazards, which may be associated with it. The following questions may be used to initiate a suitable review: - Who is going to perform the task, are the personnel involved competent to perform the task? - Where will the task be performed? Could the task be performed in a safer place? In a less sensitive environment? - When will the task be performed? Could the task be done at a better time? - Is it governed by a procedure, job instruction or dedicated program? - Are there any safety-related concurrency/ interference with other tasks? - Will the job affect other persons or the surrounding environment? 01 SOP 04-601 Job Risk Assessment rev 2.doc

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Are there any external related hazards? (climate, third party activity etc) Are there any Simultaneous Operations (SIMOPS) which may have an impact on the safety of the job? What materials are involved (i.e. chemicals, fuels, gas, etc.); the materials within the system being worked on shall be taken into account? What tools and equipment will be used? Under what circumstances will the job be performed (day/ night time, weather, shutdown, simultaneously with production or other operations, etc.)? Are there any location-related hazards (at height, confined spaces, work over, in water)? Are there any site/ installation-related hazards (vessels/pipe-work containing hydrocarbons, toxic gas, radioactive material, pressurized system etc.)? Will the job affect other people in adjacent areas? Will the job affect the function/availability of safety systems?

The hazard identification checklist defined in appendix 5 can be used as a tool during this stage. However, the list is not exhaustive, it can be extended. The hazard identification process shall be as wide-ranging as possible and at this stage shall not take any credit for any risk control measures which may be put in place. 7.3 INITIAL JOB RISK ASSESSMENT

The risks involved in the activity need to be evaluated such that suitable and sufficient risk control measures can be identified and applied. To achieve this, a qualitative assessment of the risk is made by considering: - the hazard effect, S: The Severity  of the consequences of such events (in terms of the worst possible and realistic cases) - the likelihood of the occurrence of hazard. P: The Probability   of an accidental event occurring as result of the hazard 7.3.1 S EVERITY 

The severity   of the consequences is the worst possible realistic consequences if the hazard becomes an incident. The severity matrix is defined in appendix 4 7.3.2 P ROBABILITY : P

The Probability of occurrence is the expectation, possibility or chance of something happening, sometimes referred to as frequency. The categorization of probability is defined in appendix 4.

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7.3.3 R ISK ASSESSMENT 

 After the severity and probability have been estimated using the above matrices, the risk then assessed by comparing the results with the table defined in appendix 4. Once the risk has been assessed, the table below is used to determine the type of action to be taken. 1 Acceptable (A) No immediate action required other than the existing reduction

measures listed.

2 Tolerable (T) Hazard to be investigated, with a view to further reducing the risk.

Risk control measures must be defined and residual risk must be re-assessed. 3 Unacceptable (U) Task must be redefined or risk control measures must be taken

to substantially reduce the risk. 7.4 DETERMINE THE RISK CONTROL MEASURES AND THE ACTION PLAN

Risk control measures in terms of physical precautions for each task shall be identified as appropriate and recorded in the column entitled “Risk Control Measures” on the JRA form. The risk control measures shall be identified by reference to safe industrial practice such that the job is performed with a level of risk, which is as low as reasonably practicable (ALARP). The risk control measures will: - reduce the probability of the hazard effect occurring, - reduce the severity of the hazardous effect, - do both. When considering potential risk control measures the following shall be taken into account: Appendix 5. 7.5 ASSESS THE RESIDUAL RISK

The action plan is then established by clearly specifying in the “Action By” column of the JRA form, the person who will be responsible for implementing the risk control measures. When the risk control measures have been determined, the residual risk shall be assessed on the basis that the control measures are implemented. This re-assessment is recorded in the “RESIDUAL RISK” column of the JRA form. Finally, once all the risk control measures have been identified, the following questions should be asked: - Have all the necessary risk reduction measures been fully/ effectively identified? - Are any additional competencies required to complete the task? - Is the risk effectively controlled?

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7.6 APPROVAL OF JRA CONCLUSIONS

The analysis steps described before are repeated for each task. The residual risks recorded in the final column of the JRA form(s) are reviewed and the overall risk of the whole job assigned on the basis of the highest risk ranking. The decision to proceed with the Job preparation will be as follows: - If the Residual Risk level for at least ONE task is tolerable  => Line Management decision - If the Residual Risk level for all tasks are acceptable => RSES decision. - If the Residual Risk level of at least ONE task is unacceptable then the JRA is stopped. The job cannot be performed and an alternative job proposal must be analyzed. The JRA team approves the results of their study by signing the front page of the JRA report. 7.7 APPROVAL AND IMPLEMENTATION OF THE ACTION PLAN

The Site Manager (RSES, his delegate or his deputy) ensures that a JRA has been prepared, as required, for all safety critical jobs and approves it and the resultant risk control measures by signing the work permit. He needs also to determine at which level he has to set the supervision of the execution of the job, as mentioned in the JRA report before signing the work permit. If the level of authorization is acceptable or tolerable then the form should be filled in with information concerning the first part of the follow-up regarding risk control measures i.e.: - Person in charge: name/ function if a position is held in the rotation schedule - Target date: date as reasonable as possible The 2 last columns of the JRA form must be filled in before approval is given to start the  job itself. - Completion date: filled in by the Operating Authority of the installation as soon as an action is completed - Follow-up: Signature of the Job Supervisor for on-site control of the real application of risk reduction measures If there are any staffing changes (shift, crew change etc.), the Job Supervisor should familiarize the new personnel with the results of the JRA, using the copy attached to the permit. Verify that contingency means & procedures are appropriate to the jobs and possible failures. The completed JRA form is then attached to the relevant Work Permit and used as a basis for the Pre-Job meeting. It is essential that the results of the JRA be communicated to the personnel who will carry out the job. A pre-job meeting must be arranged so that everyone involved in the job has a thorough understanding of: - the potential hazards identified for each stage of the job, - the risk reduction measures to be used to mitigate the risk, - the individual actions and responsibilities at various stages of the job, - the contingency means and measures to be used in the event of identified failures.

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7.8 REVIEWING THE JRA

The Safety Supervisor (or where this is not appropriate by a member of the JRA review team) shall periodically review the effectiveness of the risk control measures identified by the JRA. S/he should consider amending the risk control measures if required to ensure the safety of the task in hand. In this case the job is stopped, the RSES is informed as soon as possible and a new JRA form is issued with the same level of approval. If any changes to the risk control measures have been identified in the light of experience of actually performing the job, these shall be noted and attached to the JRA form which is then filed. 7.9 REPORTING

The Hazard Identification and JRA are prepared by using the designated forms found at  Appendix 6. It is the responsibility of the Requester to ensure that the forms are properly completed and signed. Once the JRA Forms have been completed, the original should be kept by the corresponding Site Manager/ relevant Department Manager. One copy will be filed on the site where the job takes place, the other will be sent to the Health, Safety & Environment Division. 8

LAST MINUTE RISK ASSESSMENT

 A method used to focus on task requirements and challenges. It is a final check immediately before a task starts to: - ensure hazards have been properly identified and addressed, - mentally focus attention on the task, - confirm work conditions have not changed since JRA was done. LMRA does not require written documentation and can be used for all type of activities. It is an important element of safe behaviour. 8.1 WHEN TO DO AN LMRA

LMRA can be performed: - At the start of each shift. - When a new activity has to be done or new piece of equipment has to be used. - When a non-routine task has to be done or when the way a task has been done before is changed - After any incident, accident or near miss occurs. - At any other time a worker feels uncertain about the task steps or has concerns about safety  A typical checklist for conducting an LMRA is described in the appendix 7.

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