SITA Departure Control Services Check in Agent Guide_7.2_A4

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Copyright Notice © Copyright SITA, 2000-2006All rights reserved The information contained in this document is the pro...

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Passenger Solutions SITA Departure Control Services

Check In Agent User Guide

Copyright Notice © SITA, 2000 – 2008 All Rights Reserved The information contained in this document is the property of SITA. No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means; mechanical, photocopying, recording, or otherwise, without the prior written consent of SITA. Under the law, copying includes translating into another language or format. Legal action will be taken against any infringement. The information contained in this document is subject to change without notice and does not carry any contractual obligation for SITA. SITA reserves the right to make changes to any products or services described in this document at any time without notice. SITA shall not be held responsible for the direct or indirect consequences of the use of the information contained in this document.

Table of Contents 1.

Introduction .................................................................................................................................... 1 1.1. General Information ................................................................................................................................ 1 1.2. Course Objective .................................................................................................................................... 1

2.

System Functions .......................................................................................................................... 3 2.1. Agent Control .......................................................................................................................................... 3 2.1.1 Workstation Information............................................................................................................... 3 2.1.2 Agent Information ........................................................................................................................ 4 2.1.3 Agent Sign-In............................................................................................................................... 4 2.1.4 Agent - Out (AO) Agent - In (AI) .................................................................................................. 6 2.1.5 Sign - Out (SO)............................................................................................................................ 8 2.1.6 Display Area (DA)........................................................................................................................ 9 2.2. Paging................................................................................................................................................... 10 2.3. Paging within Multi-Page Displays ........................................................................................................ 10 2.4. Printing (PC/PT).................................................................................................................................... 10 2.5. Encode/Decode (EX: / DX:) .................................................................................................................. 11 2.5.1 Encode Entry (EX:).................................................................................................................... 11 2.5.2 Decode Transaction (DX:) ......................................................................................................... 12 2.5.3 Time Calculation (TCC:) ............................................................................................................ 14 2.6. SITA Help Facility ................................................................................................................................. 15

3.

Daily Flight List Display............................................................................................................... 17 3.1. Check-In Flight List Display (CFL) ........................................................................................................ 17

4.

Flight Information Displays and Updates ..................................................................................23 4.1. Flight Data Display (FDD) ..................................................................................................................... 23 4.2. Mode of Update .................................................................................................................................... 25

5.

Seat Map Display.......................................................................................................................... 27 5.1. Seat Map (SE) ...................................................................................................................................... 27 5.2. Viewing the Seat Map ........................................................................................................................... 28 5.3. Aircraft Compartment Limits /Control Messages................................................................................... 31 5.4. Seat Map Use ....................................................................................................................................... 31

6.

Passenger Survey Display .......................................................................................................... 33 6.1. Passenger Survey Display (SDD) ......................................................................................................... 33 6.2. SDD with a Zone Entry ......................................................................................................................... 38

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6.3. SDD for Code share Flights .................................................................................................................. 39 6.4. SDD for an Overweight Flight ............................................................................................................... 41

7.

Passenger Displays ..................................................................................................................... 43 7.1. Booked / Checked-In Display (PS)........................................................................................................ 43 7.2. Standby / Notification Display ............................................................................................................... 49 7.2.1 Standby Display (SB) ................................................................................................................ 49 7.2.2 Need Notification ....................................................................................................................... 49 7.2.3 Transit PAD ............................................................................................................................... 49 7.2.4 Local PAD ................................................................................................................................. 49 7.2.5 Standby ..................................................................................................................................... 49 7.2.6 Need Notification ....................................................................................................................... 50 7.2.7 Standby ..................................................................................................................................... 51 7.3. Individual Passenger Record Display (PDD)......................................................................................... 51 7.4. Search by Bag Tag ............................................................................................................................... 56 7.4.1 Manual Bag Tags ...................................................................................................................... 56

8.

Passenger Acceptance / Modification / Withdrawal .................................................................59 8.1. Introduction ........................................................................................................................................... 59 8.2. Passenger Acceptance (PA) Check-In.................................................................................................. 59 8.2.1 Check-In Procedures................................................................................................................. 60 8.2.1.1 Check in from a Previous PS List Display: .................................................................. 60 8.2.1.2 Check-in Detailed Entry............................................................................................... 61 8.2.2 Gender Required Flights ........................................................................................................... 62 8.2.3 Upgrade/Downgrade Passengers.............................................................................................. 66 8.2.3.1 Pre-Upgrade / Pre-Downgrade.................................................................................... 66 8.2.3.2 Upgrade (UPG)/Downgrade (DNG) Passengers Already Checked-In......................... 66 8.2.3.3 To Cancel Pre-Upgrade/Downgrade ........................................................................... 67 8.2.4 Re-Checking Passengers to a Different Destination.................................................................. 67 8.2.5 Checking In Passengers with Double Oncarriage Segments .................................................... 68 8.2.6 Checking In Passengers on an Overweight Flight ..................................................................... 68 8.2.7 Oncarriage Check-In ................................................................................................................. 69 8.2.8 Checking In Passengers on a Connecting Flight ....................................................................... 70 8.2.9 Through Check-In...................................................................................................................... 70 8.2.9.1 Through Check-in Involving Electronic Tickets on Two Flights ................................... 70 8.2.9.2 Through Check-in – Electronic Ticket on One Flight and Paper Ticket on Other Flight71 SITA Departure Control Services – Check In Agent Guide Table of Contents

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8.2.10 Examples of Different Check-In (PA) Entries............................................................................. 71 8.2.11 Passenger Manifest Information ................................................................................................ 79 8.2.12 DOCS, DOCA and DOCO Information at Check-In Time .......................................................... 79 8.2.12.1 DOCS – Travel Document Information........................................................................ 80 8.2.12.2 Deleting Docs from Passenger Records ..................................................................... 84 8.2.12.3 DOCA - Address Information....................................................................................... 85 8.2.12.4 DOCO (Other Travel Related Information) Information ............................................... 88 8.2.12.5 Entries to List Passengers with DOCS, DOCO or DOCA Information ......................... 90 8.2.12.6 Entries to List Passengers Missing DOCS, DOCO or DOCA Information ................... 91 8.2.12.7 Error Responses for DOCS, DOCA, DOCO................................................................ 92 8.2.13 Passport Information at Check-In Time ..................................................................................... 93 8.2.14 Adding PSPT after Initial Check-in ............................................................................................ 95 8.2.15 PSPT DOB FOR WATCHLIST .................................................................................................. 95 8.2.16 Deletion of PSPT Remark ......................................................................................................... 96 8.2.17 Passenger Handling Displays.................................................................................................... 97 8.2.18 PDD Display .............................................................................................................................. 97 8.2.19 Boarding Pass Inhibit for APIS Flights....................................................................................... 97 8.2.19.1 Crew Mask Entries ...................................................................................................... 97 8.2.20 Advanced Passenger Processing System (APP) .................................................................... 101 8.2.21 Check-In .................................................................................................................................. 102 8.2.21.1 To Check Single Passengers: ................................................................................... 102 8.2.21.2 To Check Multiple Passengers:................................................................................. 102 8.2.21.3 Checking a Passenger without PSPT or DOCS data: ............................................... 102 8.2.21.4 Check-in of Multiple Passengers - Partial Acceptance by CPS System. ................... 104 8.2.21.5 Passenger Cancellation ............................................................................................ 106 8.2.21.6 Limits on Number of Passengers .............................................................................. 106 8.2.21.7 Standbys ................................................................................................................... 107 8.2.21.8 Override .................................................................................................................... 108 8.2.21.9 Re-sending APP Message ........................................................................................ 109 8.2.21.10

Status Codes ....................................................................................................... 109

8.2.21.11

DFL Prohibited ..................................................................................................... 110

8.2.21.12

CREW Check-in................................................................................................... 110

8.2.22 AQQ ........................................................................................................................................ 110 8.2.22.1 Passenger Check-in and Update .............................................................................. 110

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8.2.22.2 Passenger cancellation: ............................................................................................ 111 8.2.22.3 Limits on Number of Passengers .............................................................................. 112 8.2.22.4 DFL Prohibited .......................................................................................................... 112 8.2.23 Watchlist .................................................................................................................................. 112 8.2.23.1 ITCI ........................................................................................................................... 115 8.2.23.2 Watch List Query....................................................................................................... 116 8.2.23.3 Boarding Process ...................................................................................................... 116 8.2.23.4 Flight Close Out ........................................................................................................ 117 8.2.23.5 Passenger Updates................................................................................................... 117 8.2.23.6 Passenger Displays (PS) .......................................................................................... 117 8.3. Group Check-In (GRP) ....................................................................................................................... 118 8.4. Standby Check-In (NOREC/URES/PAD) ............................................................................................ 120 8.4.1 NOREC Check-In .................................................................................................................... 120 8.4.2 URES Check-In ....................................................................................................................... 121 8.4.3 PAD Check-In.......................................................................................................................... 121 8.4.4 NOREC/URES Standby Passengers with Oncarriage............................................................. 122 8.4.5 NOREC/URES Passengers with Oncarriage........................................................................... 122 8.4.6 NOREC/URES Passengers with a Marketing Segment on a Code share Flight ..................... 123 8.5. ITCI Passenger Handling Procedures................................................................................................. 124 8.5.1 General Description................................................................................................................. 124 8.5.2 Passenger Acceptance (PA).................................................................................................... 124 8.5.2.1 PA Seat Requests ..................................................................................................... 128 8.5.2.2 PA Subsequent Processing....................................................................................... 128 8.5.3 Passenger Update (PU) .......................................................................................................... 129 8.5.3.1 PU Processing .......................................................................................................... 129 8.5.3.2 PU Use and Restrictions ........................................................................................... 129 8.5.3.3 PU Input/Response ................................................................................................... 129 8.5.3.4 PU Seat Changes ..................................................................................................... 132 8.5.4 Passenger Delete (PW)........................................................................................................... 133 8.5.4.1 PW Input ................................................................................................................... 133 8.5.4.2 PW Use and Restrictions .......................................................................................... 133 8.5.4.3 PW Input/Response .................................................................................................. 133 8.5.5 Standby Check-In (URES/NOREC/ID) .................................................................................... 140 8.5.5.1 URES Check-In ......................................................................................................... 140

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8.5.5.2 NOREC Check-In ...................................................................................................... 140 8.5.5.3 ID Check-In ............................................................................................................... 140 8.5.6 URES and NOREC Passengers.............................................................................................. 141 8.5.6.1 URES ........................................................................................................................ 141 8.5.6.2 NOREC ..................................................................................................................... 141 8.5.6.3 Boarding Card Re-Issue (BC) ................................................................................... 141 8.5.7 Passenger Record Display (PDD) ........................................................................................... 142 8.5.7.1 PDD Input.................................................................................................................. 142 8.5.7.2 Restrictions ............................................................................................................... 142 8.5.7.3 Passenger Record Displays (PDD) ........................................................................... 143 8.5.8 Seat Map Display Input / Response ........................................................................................ 143 8.6. Extra Crew Check-In (XXXCREW) ..................................................................................................... 144 8.7. Dead Head Crew Check-In ................................................................................................................. 145 8.8. Unattached Baggage Check-In ........................................................................................................... 145 8.8.1 Check-In Unattached Bags...................................................................................................... 145 8.8.2 Display Unattached Bags ........................................................................................................ 146 8.8.3 Delete Unattached Bags.......................................................................................................... 147 8.8.4 Expedite Bag Tags .................................................................................................................. 147 8.9. Procedure to Delete or Change Onward Connections ........................................................................ 149 8.9.1 Before Check-In....................................................................................................................... 149 8.9.2 After Check-In.......................................................................................................................... 149 8.10. Passenger Notification (NO) ............................................................................................................... 150 8.11. Boarding Pass Issuance / Inhibit (BC) ................................................................................................ 151 8.12. Boarding Pass Inhibit .......................................................................................................................... 152 8.13. Excess Baggage (EXB) ...................................................................................................................... 152 8.14. Bag Tag Issuance (B) ......................................................................................................................... 154 8.14.1 PA Input / Response................................................................................................................ 154 8.14.2 PU Input / Response ............................................................................................................... 156 8.14.3 PW Input / Response............................................................................................................... 157 8.14.3.1 To Display Any Deleted Bag Tags in a Passenger’s Record..................................... 158 8.14.4 Bag Tag Subsequent Processing ............................................................................................ 160 8.14.5 Bag Tag JL List........................................................................................................................ 160 8.14.6 Baggage Action List (BAL) ...................................................................................................... 161 8.15. Passenger Update (PU) ...................................................................................................................... 162

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8.16. Passenger Delete (PW) ...................................................................................................................... 165

9.

Staff Priority Table .....................................................................................................................169 9.1. Staff Priority Table Display (PZ).......................................................................................................... 169

10. Flight Destination / Remarks.....................................................................................................171 10.1. Flight Remarks Display (RK)............................................................................................................... 171 10.2. Destination Remarks Display (DR) ..................................................................................................... 171

11. Flight Default Assignment and Display ...................................................................................173 11.1. Flight Default Display (FDT)................................................................................................................ 173

12. Passenger Boarding Control ....................................................................................................175 12.1. Boarding Status Display (BSD) ........................................................................................................... 175 12.2. Boarding Acceptance by Boarding Number (BAB/BDB) ..................................................................... 176 12.3. Boarding Acceptance / Delete by Seat Number (BAS/BDS) ............................................................... 177

13. Glossary ......................................................................................................................................179 14. Index ............................................................................................................................................183

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List of Tables Table 2.1 Sign in entry description ...................................................................................................... 4 Table 2.2 Sign in entry description ...................................................................................................... 5 Table 2.3 Sign in entry description ...................................................................................................... 5 Table 2.4 Sign In Error Response Descriptions..................................................................................5 Table 2.5 Agent-In Error Response Descriptions ............................................................................... 7 Table 2.6 Multiple Areas Response Descriptions............................................................................... 8 Table 2.7 Display Area Response Descriptions..................................................................................9 Table 2.8 Paging Command Descriptions .........................................................................................10 Table 2.8 Paging Command Descriptions .........................................................................................10 Table 2.9 Encode/Decode Benefits .................................................................................................... 11 Table 3.1 Check In Flight List Display Options to Limit Size of Display ........................................ 17 Table 3.2 Check In Flight List Display Options to used with Airline or ALL Entries.....................18 Table 3.3 CFL Display Field Descriptions.......................................................................................... 20 Table 3.4 Check In Equipment/Type Errors......................................................................................21 Table 4.1 Flight Data Display Field Descriptions (Master Flight) .................................................... 23 Table 4.2 Flight Data Display Field Descriptions (Active Flight).....................................................24 Table 5.1 Seat Map Viewing ................................................................................................................ 28 Table 5.2 Seat Map Viewing (Aisle) .................................................................................................... 28 Table 5.3 Seat Map Viewing (Special Usage Descriptors) ...............................................................29 Table 5.4 Seat Map Request Descriptions......................................................................................... 30 Table 6.1 Passenger Survey Display Response Explanation (Row 1)............................................ 34 Table 6.2 Passenger Survey Display Status Indicators ...................................................................34 Table 6.3 Passenger Survey Display Response Explanation (Row 2)............................................ 35 Table 6.4 Passenger Survey Display Response Explanation (Row 3)............................................ 35 Table 6.5 Passenger Survey Display Response Explanation (Row 4)............................................ 36 Table 6.6 Passenger Survey Display Response Explanation (Row 6)............................................ 36 Table 6.7 Passenger Survey Display Response Explanation (Row 7)............................................ 37 Table 6.8 Passenger Survey Display Response Explanation (Row 8)............................................ 37 Table 6.9 Passenger Survey Display Response Explanation (Row 10)..........................................37 Table 6.10 Passenger Survey Display Response Explanation (Row 11)........................................37 Table 6.11 Passenger Survey Display Response Explanation (Row 12)........................................38 SITA Departure Control Services – Check In Agent Guide List of Tables 29 August 2008 – Revision 7.2

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Table 6.12 Passenger Survey Display for Code share Flight with Multiple Partners.................... 39 Table 6.13 Passenger Survey Display for Code share Flight with Marketing Partner Only ......... 40 Table 7.1 Booked/Checked In Response Description ......................................................................44 Table 7.2 Booked/Checked In Display Code Descriptions ..............................................................47 Table 7.3 Passenger Display Request Descriptions ........................................................................48 Table 7.4 Response to Standby Description .....................................................................................50 Table 7.5 Need Notification Example Descriptions ..........................................................................51 Table 7.6 Standby Example Descriptions.......................................................................................... 51 Table 7.7 Passenger Record Code Descriptions ..............................................................................54 Table 8.1 Passenger Handling Transactions.....................................................................................59 Table 8.2 Gender Required Flight Titles ............................................................................................ 62 Table 8.3 Check In SSR and Information Codes ...............................................................................65 Table 8.5 Acceptable Travel Document Types..................................................................................80 Table 8.6 DOCS Entry Edits ................................................................................................................ 81 Table 8.7 DOCA Entry Edits ................................................................................................................ 85 Table 8.8 DOCO Entry Edits ................................................................................................................ 88 Table 8.9 Error Responses for UN Paxlist ......................................................................................... 93 Table 8.10 Passport Information at Check In Error Responses ...................................................... 94 Table 8.11 Passenger Update at Check In Error Responses...........................................................95 Table 8.12 Delete PSPT Remark Error Responses ...........................................................................96 Table 8.13 APP Query Responses....................................................................................................105 Table 8.14 ITCI Valid Seat Request Codes ......................................................................................128 Table 8.15 Valid Entries for a Boarding Card Re-issue..................................................................141 Table 8.16 Bag Tag Delete Error Responses...................................................................................159 Table 8.17 Bag Tag Number Explanation ........................................................................................160 Table 8.18 Baggage Action List Options (CITY Options)...............................................................161 Table 8.19 Baggage Action List Options (Address Options).........................................................161

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Revision History Revision

Date

Changes

7.0.1 7.0.2

01 Apr 2008

Added DOCS, DOCA and DOCO Information at Check-In Time information.

7.0.3

22 Apr 2008

Removed section on checking in passengers with passport information.

7.1

30 Apr 2008

Customer release.

7.1.1

10 Jul 2008

Section 7 – Passenger Displays – New Booked/Checked-In with Override (OVR) code added to Table 7.2.

7.1.2

08 Aug 2008

Section 8.4.2 – URES Check-in, transaction for EXST with ETKT processing for URES added. Section 8.15 – Passenger Update Example added, EXST with TKNE for a passenger who has not yet checked in.

7.1.3

08 Aug 2008

Section 8.5.4.3 Example of E-Ticket passenger with EXST added.

7.2

29 Aug 2008

Customer release.

SITA Departure Control Services – Check In Agent Guide Revision History 29 August 2008 – Revision 7.2

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29 August 2008 – Revision 7.2

1. Introduction 1.1. General Information This training manual covers all the main SDCS check-in entries required for a check-in agent to carry out their normal duties. For more advanced and control transactions please refer to the Check-in Agent Supervisor User Guide manual.

1.2. Course Objective This course is designed for Airline Passenger Check-in Agents. The course assumes that the agent has some previous knowledge of either manual check-in or another computer check-in system. The course offers the following primary objectives so each staff member can: ƒ

Understand the basic check-in entries and system responses.

ƒ

Display or re-display any specific requested passenger lists.

ƒ

Distinguish between NOREC and GO-SHOW passengers

ƒ

Add any special passenger information to a passenger's record either before, during, or after check-in.

ƒ

Check-in standby passengers

ƒ

Add staff ID and dates of joining

ƒ

Issue boarding cards.

Have the confidence to give the best possible passenger service to the passenger as you check-in, and supplement it with any specific seat or special passenger handling requests.

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2. System Functions 2.1. Agent Control Access to the SITA Departure Control Services system (the System) is by work stations and controlled by three verification methods. 1. System-stored Workstation and agent information files. 2. A formal sign-in procedure. 3. User groups or Security Tables used to classify transactions. Usually each staff is assigned one User Group appropriate for their daily work assignments. Staff may be assigned more than one User Group to perform different tasks or duties. When you sign into a Workstation and make an entry, the User Group authority is verified on each transaction. User Groups / Security Tables: ƒ

Determine the level of authority on each agent entry.

ƒ

Permit you to perform additional duties and is included as part of your sign-in entry.

ƒ

Range from 11 to 144.

2.1.1

Workstation Information

Workstations are classified as either protected or unprotected. Protected workstations require the inclusion of a personal account number and check letter during sign-in, whereas unprotected work stations do not. A workstation can be used by one staff or shared by up to five because it has five work areas (A, B, C, D, E). Switching between work areas is possible. For example an agent may move from work area A to D and then back to A without losing any information originally displayed in area A. Only one work area may be physically in use, (active), at a time. System control and security is provided by a formal sign-in code. To maintain system integrity, a series of security checks are routinely performed during each sign-in. Automatic system checks on the Workstation: ƒ

User group restrictions, if any.

ƒ

Is the workstation restricted to one or more user groups?

ƒ

City/office restrictions, if any.

ƒ

Is the workstation restricted to only one city or multiple cities or all?

ƒ

Dedicated use, if any.

ƒ

Is the workstation set up for a specific application only, for example, Ticketing?

ƒ

User airline identity, only valid for multiple user CRTs.

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Agent Information

2.1.2

When an agent begins the sign-in entry, the system performs a series of security checks. The system checks the information stored in the agent files and access is either granted or denied. Agent files store all related agent information and the system uses this information to validate an agent's attempt to sign-in. Agent files are built during the pre-implementation phase of SDCS. Usually the “User File Maintenance" group will coordinate the creation of these files. Automatic system checks on the agent record are: ƒ

User airline identity

ƒ

Agent number. Verifies agent number is valid.

ƒ

Personal Account Number (Security Code). Validates account number against agent number.

ƒ

User Group(s). Determines the transactions that are valid for the agent.

ƒ

City/office restriction. Validates multiple city access.

Agent Sign-In

2.1.3

Sign-In establishes the relationship between an agent, the workstation and the system. A successful Sign-In is the result of the entry data matching the stored data for both the workstation and the agent. Entry: SI:Agent File Number/Agent User Group Sign-in SI:44/124/ATL501 (Unprotected sign-in) Entry

Description

SI

The Function Designator for Sign-In is SI: (the colon ' : ' is optional). The SI is always the first part of the sign-in entry.

44

Agent file number that tells the system who you are and what User Groups you may use.

/

The slash is required.

AGENT SIGN-IN

The agent sign-in fields follow: 124The user group specifies what type of transaction you will be using. This item is only required if your agent record contains more than one user group. /The slash is required. ATL501Optional. This specifies the city and office you want to sign into. This is usually established by the CRT as a default, but sometimes you may need to sign-in for another city or office. This may be required of a control or help desk supervisor assisting another airport's staff.

Table 2.1 Sign in entry description Entry: SI:44/25678A/124/ATL501

Entry

Description

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29 August 2008 – Revision 7.2

SI

Function Designator.

Agent Number

Includes the following: /25678APersonal Account Number. The host airline may designate a CRT as "protected" as an additional level of security. The Personal Account Number is your authorization to work with a "Protected" CRT and is part of an Agent File. The Personal Account Number consists of one to five numbers plus one letter. If the code is typed incorrectly your entry into a "Protected" work-station is rejected. /124User Group. /ATL501City and office.

Table 2.2 Sign in entry description Entry: SI:44/124/D/ATL501

Entry

Description

SI

Sign-In Function Designator.

44

Agent Number, including: /124User Group. /DAgent Area D of the CRT screen. Optional, default is the next available screen area. /ATL501City and office.

Table 2.3 Sign in entry description Error and Rejection Responses: Response

Description

PROT SET

CRT is "Protected". A sign in entry must include a Personal Account Number.

CUSTOMER NUMBER

Sign in entry/Customer Number in your agent file does not match the Customer Number used in your sign in entry.

NO RECORD

No record of the agent number you have used in your sign in entry. You probably have made a typing error.

USER GRP

User Group included with your sign in entry does not match the USER Group in your agent file.

CITY

City included in your sign in entry is not allowed by the validation controls in your agent record or the CRT's CONLNK record.

OFFICE

Office included in your sign in entry is not allowed by the validation controls in your agent record or the CRT's CONLNK record.

FUNCTION

The Function Code received by the System was not intelligible. This can be due to a typing error or because of interference and static on the circuit connection from your CRT to the system. If your entry is correct and this continues to occur you must report this as a communications problem to your local SITA office.

Table 2.4 Sign In Error Response Descriptions SITA Departure Control Services – Check In Agent Guide System Functions 29 August 2008 – Revision 7.2

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2.1.4

Agent - Out (AO) Agent - In (AI)

The Agent-Out entry allows you to temporarily release control of the CRT to another agent or to inactivate control of the screen for a short period of time, for example, to go for a break. You may also want to go to another screen for information without having to erase the information on your original screen. The information left on your screen is maintained in the area where you were signed in and is available to you once you enter the Agent - In entry. Entry: AO Response: Agent C - OUT or Letter of work area leaving AGENT-IN Error Response: SI

Indicates you are attempting to enter an Agent Out before signing in. The Agent-in Entry re-establishes control over a CRT after an Agent-Out Entry was entered and accepted. If the CRT screen is being shared, the Agent-In entry performs an Agent-Out for the agent currently in control of the CRT. The Agent-In entry allows you to return to an area of the CRT previously being worked and the transaction last being worked.

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Entry: Agent-In without a Personal Account Number: AIA Response: AGENT A – IN Entry: Agent-In with a Personal Account Number: AIA/44/25678A The agent sign-in must accompany the Personal Account Number on Protected Sets. Response: AGENT A - IN or if multiple areas of the CRT are signed-in. AGENT B - OUT / A-IN

SYSTEM

PSA

ONLINE

Error Responses Response

Description

FORMAT

Invalid agent or personal account number entered.

PROT SET

Security code/personal account number not entered.

SI

An "AI" was entered before you signed into the CRT.

Table 2.5 Agent-In Error Response Descriptions

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2.1.5

Sign - Out (SO)

The Sign-Out (SO) entry ends your association with the current work area. If you are associated with more than one work area only the current work area is signed out. You are then required to Agent-In to your next work area before you could continue your sign out process. If a CRT is left inactive for more than the number of minutes defined in User parameters, the CRT is signed out. All incomplete transactions are ignored. All work areas must be signed out before leaving the office. Entry: SO Response: ATL501

44 signed

out

B

If multiple areas of the CRT are signed in the response is: XS A C

ATL501 44 44

44 1347 1737

Response

SIGNED 124 129

OUT B ATL501 ATL501

Description

ATL501

City/Office.

44

Agent Number.

A

Area signed out.

44

Agent Number.

1602

Time of sign in (GMT).

124

User Group.

ATL501

City/Office.

Table 2.6 Multiple Areas Response Descriptions Note: To sign out all areas with a single entry, enter XO.

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2.1.6

Display Area (DA)

The Display Area function provides basic information about the current status of the various workstation areas. The display shows which areas staff is signed-in and those available. The response to the display also gives the Position Identifier (PID) number of the CRT and the hardcopy printer device associated with the CRT. Entry: DA Response: A AVAIL B* 44 1222 124 C AVAIL D 106 1230 130 E 44 1223 124 PID = 735 HARDCOPY SYSTEM ON-LINE

ATL501 ATL501 ATL501 = 136

Explanation of the Response: Response

Description

A, B* 1, C, D, E

Agent Work Areas - Areas B, D, E Controls Computer A and C are Available for Sign-In. The agent is signed into B.

44, 106, 44

Agent Numbers (1-5 Digits).

1222, 1230, 1223

Time(s) of Sign-In (GMT).

124, 130,124

User Group Numbers.

ATL

City Code.

501

Office Code.

PID = 735

Identifying Number of the Computer.

HARDCOPY = 136

Identifying Number of the Printer.

SYSTEM ON-LINE

Signed into the On-Line System.

Table 2.7 Display Area Response Descriptions

1

* - Indicates that the Agent is working in B.

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2.2. Paging The paging system allows you to move within a display, when the display is more than one page, or between displays using specific paging commands. Paging commands are easy to use. Commands

Definition

Description

PF: or FP:

Page First or First Page

Displays from the first line of the paged response to the limits of the lines available on the screen or to the end of the paged response (First page of the display).

PB: or LP:

Page Back or Last Page (Previous)

Displays the lines previous to the current display to the limit of lines available on the screen or to the start of the paged response. Default is the redisplay of the current page (Previous page).

PN: or NP:

Page Next or Next Page

Displays lines following current display to the limits of lines available on the screen or to the end of the paged response. Default is the redisplay of the current page (Next page).

PL:

Page Last

Displays from the last line of the paged response to the limits of lines available on the screen or to the start of the paged response (Last page).

PG:

Page by Line

Re-displays current display or re-displays a specific number of lines of the paged response, plus or minus, to the limits of lines available on the screen or start of the paged response.

Clear Page

Clears the displays and associated page storage.

PG:+5 PG:-10 CP:

Table 2.8 Paging Command Descriptions

2.3. Paging within Multi-Page Displays A multi-page display is identified by paging indicators. A plus (+) sign at the lower right of the screen indicates more information is available by paging forward through the display. If no more pages follow, a minus sign (-) is displayed to the right of the first line of the last page, indicating that more information is available by paging backward.

2.4. Printing (PC/PT) Print transactions provide you with the capability of printing display responses held in paging storage. Paging commands provide control of print transactions to allow either the printing of the page currently displayed or the entire response. Within the SDCS application there are also special commands for printing certain DCS documents and messages. Examples include load sheets, boarding cards, bag tags, passenger departure and LDP messages. These items are discussed in the appropriate manuals. Commands

Description

Definition

PC:

Print Current

Prints the Page currently displayed.

PT:

Print Total

Prints all pages at the level of the information currently displayed.

Table 2.8 Paging Command Descriptions

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29 August 2008 – Revision 7.2

2.5. Encode/Decode (EX: / DX:) The Encode/Decode function helps the staff obtain codes and names for cities, airports, airlines, countries and currencies. Encode/Decode gathers this information and displays it in an easy to understand format. Encode/Decode helps you to quickly find information such as: Information

Description

Airline

Name, code, IATA controlled code duplication and airline code share information.

City

Name, code, airports, heliports, state/province name and code, nation name and code, local time and date, time difference from Greenwich Mean Time (GMT), daylight savings observance period, and daylight savings time difference for the Encode/Decode function helps the staff obtain codes and names for: Cities Airports Airlines Countries Currencies Encode/Decode gathers the information and displays it in a simple format.

Airport

Name and code, city code, state/province name and code, nation name and code, local time and date, time difference from GMT, daylight savings observance period and daylight savings time difference from GMT.

Country

Name, country code, and currency code for over 180 countries.

Table 2.9 Encode/Decode Benefits Note: ENCODE - To convert an airline, country, city or airport name into its standard IATA or ISO code and display the ISO currency code for a country. DECODE - To convert a standard ISO country, IATA airline, IATA city/airport code into its full name and display the ISO currency code for a country. 2.5.1

Encode Entry (EX:)

1. Entry: Encode the "Airline" Air Europa (this entry converts an airline name to code). EX:A/AIREUROPA Response: EX:A/AIREUROPA UX * AIR EUROPA LINEAS AEREAS,S.A

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2. Entry: Encode the "City" Madrid (this entry converts a city name to three letter code). EX:C/MADRID Response: EX:C/MADRID MAD MADRID, SPAIN

1856/23MAR

Note: Airports are also shown. 3. Entry: Encode the City Madrid with "full" details (this entry converts city/airport name into threeletter code with GMT details). EX:CF/MADRID Response: MAD .ES

MADRID, SPAIN 1857/23MAR GMT +01.0 DST EFF 0200 26MAR06-29OCT06 0200 DGMT +02.0 0200 25MAR07-28OCT07 0200

END 4. Entry: Encode the "Nation" Seychelles (this entry converts a country name to ISO country code and currency code). EX:N/SEYCHELLES Response: EX:N/SEYCHELLES SC SEYCHELLES, REPUBLIC OF

SCR

In this example the ISO Country code is (SC) and the ISO Currency code is (SCR). 2.5.2

Decode Transaction (DX:)

1. Entry: Decode the "Airline" code UX (this entry decodes an airlines two letter code). DX:A/UX Response: DX:A/UX UX *

AIR EUROPA LINEAS AEREAS,S.A

The asterisk (*) indicates Air Europa shares the operation of some flights. To see what carriers share operations with UX enter the following entry:

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2. Entry: DX:AF/UX (This entry shows code share agreement flights). Response: ►DX:AF/UX UX * AIR EUROPA LINEAS AEREAS,S.A * ADDR CTRA ARENAL-LLUCMAJOR KM21.5 POLIGONO SON NOGUERA * ADR2 07620 LLUCMAJOR, SPAIN * TEXT CAT. I - PRIMARY CODE HOLDER * IATA 996 SHARE UX 017 CO 063 - CONTINENTAL AIRLINES INC. UX 018 CO 062 - CONTINENTAL AIRLINES INC. UX 3001-3004 AF - AIR FRANCE UX 3011-3018 AF - AIR FRANCE UX 3021-3023 AF - AIR FRANCE UX 3024 CDG 15MAR06-25MAR06 X7 AF 5578 - AIR FRANCE UX 3024 CDG 27MAR06-28OCT06 X7 AF - AIR FRANCE UX 3025-3026 AF - AIR FRANCE UX 3031-3032 AF - AIR FRANCE UX 3036 AF 1476 - AIR FRANCE UX 3037 AF 1477 - AIR FRANCE UX 3038 AF 1030 - AIR FRANCE UX 3039 AF 1031 - AIR FRANCE UX 3041-3042 AF - AIR FRANCE UX 3051 CU 471 - CUBANA DE AVIACION UX 3052 CU 470 - CUBANA DE AVIACION Note: Both the Airline's address and IATA accounting code are shown. 3. Entry: Decode the "City" code MAD (this entry converts the three-letter city code into the name of a city). ►DX:C/MAD Response: ►DX:C/MAD MAD

MADRID, SPAIN

1903/23MAR

Entry: Decode the "City" code MOW with "full" details. ►DX:CF/MAD Response: ►DX:CF/MAD MAD MADRID, SPAIN 1904/23MAR .ES GMT +01.0 DST EFF 0200 26MAR06-29OCT06 0200 DGMT +02.0 0200 25MAR07-28OCT07 0200 END

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4. Entry: Decode the "Nation" code SC (this entry converts the two letter ISO code of a country to the name of the country). DX:N/SC Response: DX:N/SC SC SEYCHELLES, REPUBLIC OF 2.5.3

SCR

Time Calculation (TCC:)

1. Entry: Calculate the present time between LLW - Lilongwe and ADD - Addis Ababa. TCC:LLWADD Response: TCC:LLWADD LLW.... 1635/23DEC GMT +02.0 +01.0 HOURS DIFFERENCE

ADD.... 1735/23DEC GMT +03.0 DISTANCE 1623 M 2612 K

Time Conversion 2. Entry: Calculate the time in LLW for today if the current time in ATL is 1800 GMT. TCC:ATL 1800/. LLW TCC:ATL1800/23DECLLW Response: TCC:ATL1800/. LLW ATL.... 1800/23DEC GMT -05.0 +07.0 HOURS DIFFERENCE

LLW.... 0100/24DEC GMT +02.0 DISTANCE 8354 M 13445 K

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2.6. SITA Help Facility Many of the Function Designators have been entered into Help. If an agent knows the Function Designator they can display a description and example of the transaction. 1. Entry: Type the known Function Designator and a question mark (?). FDD:? Response: HELP:/PN

SITA (XS) HELP FACILITY

Last Update

FUNCTION-CODES/FDC-FLT-DATA-CTL/FDD/FDD 2/10/532/1 Function: FDD: Application: FDC Description: FDD: is used to display flight schedule information for all flights built by data load. Restriction:

22 May 00

The first page provides details of the application and use of the transaction and the second or subsequent pages for examples may be displayed by placing the cursor after the PN (page next) and pressing the transmit key. The next page will appear. ►HELP:/PN ► = Transmit after the PN Response of Second Page HELP:/PN

SITA (XS) HELP FACILITY

Last Update 22 May

00 Entry: FDD:HA700/05AUG Explanation of The Entry: FDD: = (M) Function Code HA700 = (M) Airline/Flight Number 05AUG = (M) Date ** END **

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2. Entry: PA? Response: HELP:/PN

SITA (XS) HELP FACILITY

Last Update 22 May 00

FUNCTION-CODES/CKI-CHECK-IN/PA/PA 2/4/484/1 Function: PA: Application: CKI + HELP FACILITY Description: PA: (Passenger Acceptance) is used to 1) accept or place a passenger on standby when they check-in, 2) recheck passengers if they haven't checked-in on the first flight or 3) reserve seats or add items for not present, not checked-in passengers. Restriction: 1) After initial close, PA: can only be done at the gate. 2) After final close, PA: is restricted to rechecking passengers at the gate.

Note: It is optional for two-letter function codes to include the colon (:) (for example, PA:? or PA?) but the colon is mandatory for three letter designators.

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3. Daily Flight List Display 3.1. Check-In Flight List Display (CFL) The CFL transaction allows an agent to display a list of flights either departing, arriving, or transiting a specific airport. It can also display all flights operating over a specific flight segment on a given date. The entry is: CFL:AIRLINE/DATE/AIRPORT(SPECIFIC SEGMENTS)/OPTION A space can be substituted for a slash as a field separator throughout the CFL input.

1 CFL:XS/./DACLHR/S CFL:XS/./DAC The airport entered in the CFL transaction can be anywhere on a flight route, including the destination. If no airport is input, the system defaults to the airport shown in the agents sign in (VDU airport). When a city pair (segment) is input, both cities must be on the flight route for the flight to display. It is possible just to enter CFL: as the system defaults to the Host Airline, today's date, and the airport of the CRT sign in (VDU airport). Formats There are two different CFL response formats. 1. The /S option displays flights with all available segment information. 2. Omitting the /S option displays a shorter format having flight numbers only. Options Options exist to limit the size of a display and return only needed information. Option

Description

L

Flights linked to reservations.

S

All available SEGMENT information and determines the format of the display.

O

All OPEN flights.

C

All CLOSED flights.

I

All Initialized flights.

T

All training flights.

X

All Uninitialized flights.

A

All Arriving flights.

D

All Departing flights.

Table 3.1 Check In Flight List Display Options to Limit Size of Display The CFL transaction can be entered for an airline or all airlines in the Host's SITA Departure Control Service. All airlines are specified by a code of ALL instead of an airline code. Where the airline code is omitted, the output is for the host airline. When a city, city pair (segment) or the following options are entered in a transaction the airline or the designator ALL must be entered. ALLList of all Airlines and flights handled by the Host carrier. SITA Departure Control Services – Check In Agent Guide Daily Flight List Display 29 August 2008 – Revision 7.2

Page 17 © SITA 2008 All Rights Reserved

Entry: CFL:AIRLINE/CITY/ OPTION CFL:ALL/OPTION Example: CFL:XS/MIA/I CFL:ALL/CN

Option

Description

CN

All Cancelled flights.

CL

All SDCS-LDP closed flights.

DI

All Deferred initialized flights.

FD

All flights automatically created from SITA DCS schedules (FDC).

II

All immediate initialization.

MB

All Manually created flights for check-in.

NC

All non-cancelled flights.

NT

All non-training flights.

CL

All flights Closed for Load Planning.

DI

All flights with Deferred initialization.

Table 3.2 Check In Flight List Display Options to used with Airline or ALL Entries Note: It is possible to request more than one option at the same time but the transaction will be rejected if the requested options conflict. For instance you cannot request C with O or I with N.

1 CFL Examples Response to CFL:O (List of all flights open for check-in) FLIGHT RECORD LISTINGS: XS ** SITA AIRLINE************************ XS259 XS267 XS301 XS456 XS472 XS488 XS490 XS499 XS501 XS544 XS636 XS677 XS685 XS704 XS723 XS737 XS782 XS810 XS820 XS830 XS866 XS923 XS945 XS967 XS1001 XS1007 XS9999

04JUN

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29 August 2008 – Revision 7.2

Response to CFL:C (List of all Closed flights) CFL:C ►CFL:C FLIGHT RECORD LISTINGS: XS 08OCT XS090 XS091 XS200 XS215 XS340 XS452 XS486

** SITA

*********************************

Response to CFL:airline/CN (List for all cancelled flights needs airline or ALL) CFL:XS/CN XS090 XS200 XS340 Response To CFL:S Entry Where AAA is Default City CFL:S FLIGHT RECORD LISTINGS: XS ** SITA AIRLINES *********** 15NOV XS100 ARRIVES DEPARTS BOARDS STAT POS GATE CKD EQUIP AAA 0700 0630 CC 67 23 C10M43 737/A ALP 0910 XS160 ARRIVES DEPARTS BOARDS STAT POS GATE CKD EQUIP AAA 0700 0630 CC 45 27 C8M43 734/A FRA 0915 XS778 ARRIVES DEPARTS BOARDS STAT POS GATE BKD EQUIP AAA 0700 0630 OPEN GATE ???? C0Y50 340/B ATL 0900 1020 0940 OPEN GATE ???? C0Y145 340/A SJU 1310 XS520 ARRIVES DEPARTS BOARDS STAT POS GATE CKD EQUIP AAA 0730 0700 CC 74 28 C4M18 CRJ/CRJI DOH 0900 XS930 ARRIVES DEPARTS BOARDS STAT POS GATE CKD EQUIP AAA 0730 0700 CC 78 21 C2M12 734/AGD MUC 0850 XS490 ARRIVES DEPARTS BOARDS STAT POS GATE BKD EQUIP AAA 1130 1100 NINT GATE ???? 762/A JFK 2125 +

TYPE NAM TYPE NAM TYPE NAM NAM TYPE NAM TYPE NAM TYPE NAM

Note: The flights are displayed in TIME order based on the default city or origin city of a segment. It is also possible to display the list from a particular input time (Example: CFL:S/1800). An X before the City Code indicates that the flight is cancelled.

1 Example and Explanation of CFL:S Display XS5100 ARRIVES TYPE ATL P NAM JFK P 0300 1 2 3 11

DEPARTS

BOARDS

STAT

POS

GATES

BKD

EQUIP

0010

2340

NINT

GATE

B17

F06Y168

767/A

4

5

6

7

8

9

10

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Page 19 © SITA 2008 All Rights Reserved

Explanation: Field

Description

1

Flight number and routing (Shows originating station on transit flights).

2

P means flight is under PROTECTIVE COVER.

3

Arrival time in local time (E = Estimated arrival time).

4

Departure time in local time (A = Actual [E = Estimated] departure time).

5

Aircraft passenger boarding time.

6

Status of flight. The following status displays are possible: OPEN Flight is open for passenger check-in. LOCKFlight is under emergency lock. HOLD Flight out of the airport is on hold. CICheck-in initially closed for flight. CCCheck-in finally closed for flight. CANCAirport is cancelled for this flight. RSOM SOM has been requested but not received. TCL Airport is technical landing only. PNLR PNL has been requested but not received. NINT Flight has not yet been initialized for check-in.

7

Aircraft ramp/apron position at this airport.

8

Passenger boarding gate number at this airport.

9

CKDNumber of passengers checked in shown once the flight has been released. BKDNumber of passengers booked is shown while the flight is open.

10

Aircraft type and version on this segment.

11

Type of check-in out of this airport. It is possible to display the following types: NAMPassenger name check-in from a PNL. NUMNumeric check-in. PNMPartial name check-in for passengers with special requests only. NONNon SITA DCS check-in. (Manual check-in) TCLTechnical landing, no check-in allowed.

Table 3.3 CFL Display Field Descriptions BKD shows the passenger bookings while the flight is open for check-in. CKD shows after the flight release and (CC) indicates the number of passengers checked in. Note: For Multi-sector flights the heading 'BKD' displays until the last sector of the flight is released. Even though 'BKD' is displayed on all segments that are released, the figures displayed as booked 'BKD' will be the final checked-in figures on those segments. Once the flight is released on the final segment, 'BKD' changes to 'CKD'. SITA Departure Control Services – Check In Agent Guide Daily Flight List Display Page 20 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

When a schedule is built, the default type of Check-In is NAM. If the Control Agent does not change the NAM to NON for non-mechanized stations the PNL will not process because the system is waiting on the additional PNLs from the reservation system. The CFL: display allows you to catch errors early. Error EQUIP

Correct TYPE

EQUIP

TYPE

TU5/C3

NAM

TU5/C3

NAM

TU5/C3

NAM

TU5/C3

NON

TU5/C3

NAM

TU5/C3

NON

Table 3.4 Check In Equipment/Type Errors

1 Example of Entry CFL:O/S (All Open Flights with Segment Information). FLIGHT RECORD LISTINGS: XS ** XS ************************ MCN 2100 2030 NINT GATE ???? ATL 2130 2220 2150 NINT GATE ???? JFK 2355 XS707 ARRIVES DEPARTS BOARDS STAT POS GATE BKD ATL 2300 2230 NINT GATE ???? MIA 2330 XS711 ARRIVES DEPARTS BOARDS STAT POS GATE BKD XATL 2300 2230 OPEN GATE ???? XMIA 2330 XS718 ARRIVES DEPARTS BOARDS STAT POS GATE BKD ATL 2300 2230 NINT GATE ???? MIA 2330 XS719 ARRIVES DEPARTS BOARDS STAT POS GATE BKD ATL 2300 2230 NINT GATE ???? DCA 2330 XS760 ARRIVES DEPARTS BOARDS STAT POS GATE BKD ATL 2300 2230 NINT GATE ???? MIA 2350 XS876 ARRIVES DEPARTS BOARDS STAT POS GATE BKD ATL 2300 2230 NINT GATE ???? MIA 2315 2330 2300 NINT GATE ????

04JUN 737/73S 737/73S

NAM NAM

EQUIP 737/DF

TYPE NAM

EQUIP DH8/C

TYPE NAM

EQUIP DH8/C

TYPE NAM

EQUIP DH8/C

TYPE NAM

EQUIP DH8/C

TYPE NAM

EQUIP DH8/C DH8/C

TYPE NAM NAM +

No Segment Information The CFL:S entry may display flight numbers with the response '**NO SEGMENT INFO**'. When this occurs, there are two possible reasons. 1. The flight has been created with a "D" option and the system will not give the segment information until the flight is initialized. 2. When the flights are created with a "K" option, the segment should display the segment information. When it does not, check to see if everything is correct with the seat map and configuration.

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1 Example of '**NO SEGMENT INFO**' Response with CFL:S Entry FLIGHT RECORD LISTINGS: XS 14OCT * XS206 ** NO SEGMENT INFO * XS211 ** NO SEGMENT INFO * XS224 ** NO SEGMENT INFO * XS326 ** NO SEGMENT INFO

** SITA

*********************************

** ** ** **

A flight schedule may be activated for five days - today plus four consecutive future days. Activation is part of a nightly maintenance program run by the system. In the example below, a Flight Period Display shows a schedule is built for a flight from 23 June on till infinity. This transaction is used only by a DCS Database Specialist but shows that the flight schedule has not been activated for XS206. Data Base Restricted Entry Shows the Flight Is Not Activated FPD:206 ►FPD:XS 0206 ->> MASTER PERIODS: ►FDD:XS 0206 /23JUN98/MF ->> ACTIVE DATES:

00XXX00 D

If a Check-In Agent enters the transaction to display a seat map the flight is activated normally if the schedule conflict is corrected. The flight will then appear correctly on the CFL display.

1 Example of Flight Activation When A Seat Map Is Displayed. SE206/. CKI TIME 1213 When there is a conflict with the DCS schedule a warning response is displayed after a seat map is requested. In the example below a warning response, "AIRCRAFT" is returned. This means there is no seat map to match the type and version of aircraft used in the schedule. The Supervisor or DCS Database Specialist must be contacted to correct the problem. Reason Response Preventing Flight Activation with Seat Map Display. SE206/. 129 - AIRCRAFT

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29 August 2008 – Revision 7.2

4. Flight Information Displays and Updates 4.1. Flight Data Display (FDD) The entry for a flight data display may be made for any flight created by a schedule entry (BF:T:) or (DFD:). It either displays a Master flight (with a date range) or an Active flight (one date only), depending on the date entered. The basic information displayed, apart from the flight number and date, is: ƒ

routing

ƒ

departure and arrival times (in local time) (T)

ƒ

CND table number (for configuration)

ƒ

Aircraft type and version.

1 Example of a Master Flight (FDD:XS587/15MAR) XS587 11FEB05 1410 1635

ATL JFK

- 23MAR05

156 T-32

--MASTER-737/A

IRREGULAR OPERATION DETAILS SUPPLEMENTAL INFORMATION

Field

Description

XS587

Flight Number.

11FEB05 23MAR05

Date Range.

156

Flight frequency: There are various ways of specifying the frequency as follows: D - Daily (everyday of the week) 1 - Monday (2 = Tuesday, 3 = Wednesday, 4 = Thursday, 5 = Friday, 6 = Saturday, 7 = Sunday) This flight will operate on Monday, Friday and Saturday.

ATL

Originating Station (with departure time of 1410). Copied from schedule.

JFK

Next or Final Station (with arrival time of 1635). Copied from schedule.

T-32

CND Table Number for aircraft configuration. Copied from schedule. Can also show RBD configuration if the schedule was created by SITA Reservations.

737/A

Aircraft Type and Version. Copied from schedule.

Table 4.1 Flight Data Display Field Descriptions (Master Flight)

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1 Example of an Active Flight (FDD:XS587/.) ATL JFK

XS587 14FEB06 ADJ 1510 ETA 1735

--ACTIVE-1/00 LATE 1/00 LATE

T-32

737/A

R:G-LMWP

IRREGULAR OPERATION DETAILS ATL SURFACE WINDS SUPPLEMENTAL INFORMATION WINDS EXPECTED TO CALM BY 2100GMT

Field

Description

ADJ 1510 / ETA 1735

Time adjustment from FIR, FUI or LMVD transaction.

1/00 LATE

Hours and minutes of schedule adjustment from FIR or FUI transaction.

R:G-LMWP

Aircraft registration number. Entered via FUI: transaction FDD.

IRREGULAR OPERATION DETAILS

Location and reason for schedule adjustment. Use the FIR transaction to enter the delay codes. A Supervisor or Operations Agent will update the FDD information.

SUPPLEMENTAL INFORMATION

Detailed reason for a delay or details on the protection of passengers off a cancelled or delayed fight. Entered via FIR transaction.

Table 4.2 Flight Data Display Field Descriptions (Active Flight)

1 Example of an Active Code share Flight (FDD:XS130/.) ►FDD:600/. ***CODE SHARE***SN5144 FDDMA 600 /05APR06 MA 600 05APR06 BUD 0625 BRU 0825

X67

--ACTIVE-20

71

T-518

73G/73GBBR:HALOR

Explanation: ***CODE SHARE***SN5144

Indicates marketing partner and marketing flight number code sharing with operating flight.

Note: Code share flights now allow up to nine marketing partners between SDCS users and partners.

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29 August 2008 – Revision 7.2

4.2. Mode of Update The Flight Data Display is updated from the following entries: ƒ

Flight Update Information (FUI:).

ƒ

Flight Irregular Operations (FIR:)

ƒ

Movement Message (MVT) entered with the LMVD: transaction.

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5. Seat Map Display 5.1. Seat Map (SE) Any agent can display the seat map for a seat assignment flight. The entries can include: SE:FLIGHT NUMBER / DATE SE:FLIGHT NUMBER CLASS SE:FLIGHT /SEGMENT SE:FLIGHT NUMBER/DATE CLASS SEGMENT

1 SE:XS835/17JUN SE:XS835Y SE:XS835/ATLMIA SE:XS835/17JUN Y ATLMIA Response to SE:835/. Transaction ►SE:XS835/17JUN06/ATLMIA 737/A ►SE:XS835/17JUN06/MIASJU F Y 1 2 3 RF T * F F . RE T * E E . RD * V D D . R = S = L LC LB LA F

: . + . 1

S * * V 2

C B A

C B A Y

= H R R 3

4 * * * =

5 T * T =

= * * * 4

= * T T 5

[ 6 * * * =

[ 7

= * * * 6 [

= L L

L L =

7 [

[ 8 * * * =

[ 9 P P * =

1 0 * * * =

[ 1 T T * =

[ 2 * * * =

= * * * 8 [

= * * * 9 [

= * * P 0 1

= * . . 1 [

= * * T 2 [

3 . * . S

4 . . * S

5 . * * S

6 * * * S

7 * * * S

8 / / / S

S . * T 3

S * * . 4

S * * * 5

S . R R 6

S R R * 7

S / / / 8

FR ER DR R L CL BL AL

Note: When there is an aircraft change in the route, the default segment is displayed first. The second segment allows the seat map display for the second aircraft on the flight.

SITA Departure Control Services – Check In Agent Guide Seat Map Display 29 August 2008 – Revision 7.2

Page 27 © SITA 2008 All Rights Reserved

5.2. Viewing the Seat Map The Seat Map is viewed as if you are looking down from the left side of the aircraft. The front of the aircraft is on the agent's left and the rear is on the right.

Code

Definition

R

RIGHT side of aircraft.

FY

Classes of service

L

LEFT side of aircraft.

[

Seat over looking aircraft WING.

+/-

Indicates the seat map has additional rows, press Page Up and Page Down to scroll through the additional sections of the seat map.

Table 5.1 Seat Map Viewing The various codes that can be displayed on the aisle of the seat map are: Code

Definition

=

Indicates AISLE.

:

Indicates that an infant is seated on that side of the row on the aircraft.

S

SMOKING row.

Table 5.2 Seat Map Viewing (Aisle) The various Special Usage Descriptors (SUDs) that can be displayed on the seat map are: SUD

Description

.

Occupied seat (Checked-in passenger).

*

Available seat for check-in.

/

Available Restricted Recline seat.

+

Courtesy seat for Infant or ADSR.

A

Allotted seat available for check-in this segment.

B

Available bassinet seat for Infant.

C

Last to be used available seat.

D

Handicap seat.

E

Emergency exit seat.

G

Seats reserved for group by RS transaction.

H

Available Bulkhead seat.

I

Infant seat. SITA Departure Control Services – Check In Agent Guide Seat Map Display

Page 28 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

SUD

Description

K

Stretcher seats (Designated on EQC: but only appears if .R/STCR is on PNL).

L

Available Extra Leg room seats.

N

Available Restricted Film view seat.

O

Allotted seat not available for check-in this segment.

P

Seat reserved by CRS (check-in editing) for passengers not checked-in.

R

Seat automatically reserved for passenger by RES from PNL or ASR on ADL after flight initialization.

T

Occupied by Transit passenger (Manual check-in Up line Station only - otherwise shows as a '.' for Thru-checked-in passengers from an automated Up line Station).

U

Available seats for Unaccompanied Minor.

V

Seat automatically reserved for passenger by ASR from PNL.

X

Blocked seat (unusable).

Table 5.3 Seat Map Viewing (Special Usage Descriptors) Note: A seat can have multiple SUDs assigned, the seat map displays the most restrictive SUD. The master seat map may be built with any number of SUDs. Additional SUDs may be added or removed on an active flight by the Supervisor using the SCC: transaction.

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Page 29 © SITA 2008 All Rights Reserved

At check-in it is possible for agents to request specific area seating. The letter R notifies the system a Request for a specific area on the aircraft is being made.

1 Examples would be: Code

Description

RS

Smoking seat

RN

Non Smoking seat

RW

Window seat

RSW

Smoking Window seat

REW

Emergency Exit Window seat

RI

Aisle seat

RSI

Smoking Aisle seat

RF

Forward seat

RA

Aft seat

Table 5.4 Seat Map Request Descriptions Passenger Acceptance (PA) Check-In entries are in Section 9.

1 Example of a seat map on a code share flight SE:XS130/. SE:XS130/. ***CODE SHARE***YY029 SE:XS130/30SEP06/ ATLJFK C M 1 1 2 123456 7890124567890123456 RF ****** F F ***EE************** RE ****** E E ***EE************** RD ****** D D ***EE************** R =====S ================SSS L =====S ================SSS LC ****** C C ***EE************** LB ****** B B ***EE************** LA ****** A A ***EE************** 123456 7890124567890123456 C M 1 1 2 ***CODE SHARE***YY029

320/R FR ER DR R L CL BL AL

Indicates marketing partner and marketing flight numbers code sharing with the operating flight.

Note: Code share flights can accept up to nine marketing partners between SDCS users and partners. Note: Seats may have multiple Special Usage Descriptors (SUDs) assigned. The seat map displays

the most restrictive SUD assigned to the seat. Seats with multiple SUDs will display the less restrictive SUD when a more restrictive SUD is removed from a seat.

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29 August 2008 – Revision 7.2

5.3. Aircraft Compartment Limits /Control Messages Explicit limits may be specified in the database seat map for a class or service or the aircraft. These limits can be for passengers, aircraft weight, infants and kennels. The jump seat (JMP) defaults to none so if jump seats are allowed they must be specified on the database seat map. Otherwise a JMP cannot be checked in. The number of designated seats (SUDs) on a seat map for infants, wheelchairs/deaf/blind and stretchers also limit the acceptance of passengers. Control messages are sent to the addresses specified for the check-in control office of a boarding airport if capacities are approached or reached during a flight’s check-in. The addresses are normally a printer in the Check-in control office or on the check-in counter. Control messages are also attached to a passenger's check-in record. The passenger is added to the standby list and has a three-letter code to specify why they were not accepted. The three-letter codes are described in Table 7.6 Standby Example Descriptions

Individual Passenger Record Display (PDD), Section 7. The flight check-in control messages are of two types: limit warnings and limit advice. The warnings are sent when a capacity is approached. The advice is sent when a capacity is reached. The SDCS Database User Guide Section 9.4 describes warning message addresses.

5.4. Seat Map Use Each seat map appearing on a flight has a master seat map in the SDCS database. If a master seat map is deleted or has not been built the flight schedule will not be activated and passengers cannot be checked-in. Every type of aircraft configuration must have a seat map or a file built for the aircraft configuration to show no seat map is required. To plan the seating assignments on a flight, check-in and supervisory staff can use the Seat Map display (SE). The seat map display always appears from the city of sign in to the next city. To display a seat map to a second or third destination the city pair must be added to the entry. If a flight schedule was from ATL JFK LHR and the agent wished to see the ATL LHR seat map the entry would be SE194/.ATLLHR.

SITA Departure Control Services – Check In Agent Guide Seat Map Display 29 August 2008 – Revision 7.2

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SITA Departure Control Services – Check In Agent Guide Seat Map Display Page 32 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

6. Passenger Survey Display 6.1. Passenger Survey Display (SDD) Any authorized agent can display the SDD screen, which gives relevant information such as: ƒ

schedule departure time

ƒ

aircraft type

ƒ

gate number

ƒ

boarding time

ƒ

passenger configuration

ƒ

capacity

ƒ

Booking details.

The SDD screen controls the acceptance of GO-SHOW passengers and ID passengers. The display also provides a total of passengers checked-in for a flight, and by individual segment for multi-sector flights. The entry is: SDD:FLIGHT NUMBER/DATE

1 SDD:XS835/. Note: Class code is not entered. Response to SDD:XS835/. 1. SDD: XS835/23SEP ATL/1 OP/NAM 2. CWT015000 UWT014885 CAW014406 UAW013281 WTN1 KG TCI 3. 737/a GTD/G17 POS/GATE BDT1730 SD1800 ED1830 AK07125 CD09127 4. ARN/A1234-AA CNF/F12Y94 CAP/F12Y94 AV/F12Y81 PADC/C0M0 5. FLIGHT DELAY DUE TO LATE CATERING 6. *ATLMIA R0004/0069 C0000/013 B0013 UM000 WCH00 I00 7. SB0000/003 B0003 STCR00 PETC00 AVIH00 J00 8. SA0000/004 EXST00/00 XCR00/00 DHC00/00 9. *ONLY ALLOW ONE PIECE OF HANDLUGGAGE PER PERSON ONBOARD* 10. SX ATLMIA/F2 11. HL ATLMIA/Y90 12. GS ID ATL 003/015 001/005

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display 29 August 2008 – Revision 7.2

Page 33 © SITA 2008 All Rights Reserved

Explanation: Row 1. Entry

Explanation

SDD

Transaction entry code.

XS835/.

Flight number/date.

ATL1

City and message address table (CX) number (Range 0 - 99).

OP

Flight is open for check-in.

Table 6.1 Passenger Survey Display Response Explanation (Row 1) Other status indicators are: Status Indicator

Explanation

OG

Open for check-in at Gate only.

OE

Open for check-in but AEC passengers need re-seating.

CI

Check-in Initial Close.

CE

Initial Close but AEC passengers need re-seating.

EC

Flight under AEC Protective Cover.

CL

Check-in Closed and released to LDP.

CC

Check-in Completely Closed and Messages dispatched.

PC

Flight under Protective Cover.

XX

Flight Cancelled.

NAM

Flight is name check-in. Other types of check-in are: NUMFlight is Numeric check-in (no PNL). PNMFlight Partial Name check-in (same as numeric except passengers with special requirements displayed in system). NONNon-Automated station for SITA DCS.

Table 6.2 Passenger Survey Display Status Indicators Row 2. Status Indicator

Explanation

CWT

Check-in weight allowance (comes from the CSM and system calculates it using the average passenger weight from CW).

UWT

Amount under check-in weight allowance.

UWT-

Amount over check-in weight allowance.

CAW

Load planning weight allowance (only comes across to CKI once the estimated baggage figures are created in LDP).

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display Page 34 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

Status Indicator

Explanation

UAW

Amount under load planning weight allowance.

UAW-

Amount over load planning weight allowance.

WTN1

Passenger check-in weight table number used (maximum nine tables).

KG

Weight in kilograms (can also be LB for pounds).

TCI

All feeder and through transfer check-in allowed.

Table 6.3 Passenger Survey Display Response Explanation (Row 2) Row 3. Status Indicator

Explanation

737/A

Aircraft type and version.

GTD

Passenger gate number.

POS

Ramp position that is used fro a Bus Gate.

BDT

Passenger boarding time.

SD

Scheduled time of departure.

ED

Estimated time of departure.

AK

Flight supervisory agent or phone number.

CD

Flight control PID number.

Table 6.4 Passenger Survey Display Response Explanation (Row 3)

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display 29 August 2008 – Revision 7.2

Page 35 © SITA 2008 All Rights Reserved

Row 4. Status Indicator

Explanation

ARN

Aircraft registration number.

CNF

Seating configuration of aircraft.

CAP

Seating capacity available on this flight.

AV

Available remaining seats including pre-assigned.

PADC

PAD accepted for flight by class group.

Table 6.5 Passenger Survey Display Response Explanation (Row 4) Row 5. Free format remarks for this flight only. Row 6. Status Indicator

Explanation

ATL/MIA

Flight segment.

R

Booked figures from reservations. Note: An * before a segment indicates that the segment is available for check in. An X before a segment indicates that the departure city is cancelled on the flight.

C

Checked-in passengers.

B

Number of bags for checked-in passengers.

UM

Number of unaccompanied minors checked-in on flight.

WCH

Number of wheelchair passengers checked-in on flight.

I

Number of infants checked-in on flight.

Table 6.6 Passenger Survey Display Response Explanation (Row 6)

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display Page 36 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

Row 7. Status Indicator

Explanation

SB

Number of standbys on the flight.

B

Number of bags associated with the standby passengers.

STCR

Number of stretcher passengers checked-in on the flight.

PETC

Number of Pet animals checked into the cabin.

AVIH

Number of Pet animals checked into the holds.

J

Accepted cabin jump seat passengers.

Table 6.7 Passenger Survey Display Response Explanation (Row 7) Row 8. Status Indicator

Explanation

SA

Number of space available (PAD) passengers listed on the PNL.

EXST

Number of Extra Seats occupied on the flight.

XCR

Number of Extra Crew checked-in for the flight.

DHC

Deadhead Crew.

Table 6.8 Passenger Survey Display Response Explanation (Row 8) Row 9. Free format remarks for a specific destination. Row 10. Status Indicator SX

Explanation Seating restriction.

Table 6.9 Passenger Survey Display Response Explanation (Row 10) Row 11. Status Indicator HL

Explanation Numeric limit by class for passenger acceptance, and only displays when set.

Table 6.10 Passenger Survey Display Response Explanation (Row 11)

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display 29 August 2008 – Revision 7.2

Page 37 © SITA 2008 All Rights Reserved

Row 12. Status Indicator

Explanation

GS

Number of seats available by class for GO-SHOW (URES) passengers. If it is zero then these passengers are put on standby at check-in at the departure station.

ID

Number of seats available by class for PAD (ID) passengers. If it is zero then these passengers are put on standby at the departure station.

Table 6.11 Passenger Survey Display Response Explanation (Row 12)

6.2. SDD with a Zone Entry The following is an example of an SDD using a Z entry. The SDD FLT NBR/.,Z allows a user to see checked-in passengers seated by Zones. The Z entry works when the flight is connected to Load Planning. The Cargo Screen in LDP must be transmitted before the SDD can be displayed.

1 Example of SDD with a Z Entry for Passengers Seated by Zone: SDD: XS835/23SEP ATL/0 OP/NAM CWT0262143 UWT261528 CAW031918 UAW031303 WTN1 KG TCI 767/a GTD/G17 POS/GATE BDT1930 SD2000 ED2000 AK00000 CD00000 ARN/G-767 CNF/F12C63Y126 CAP/F12C63Y126 AV/F12C62Y122 PADC/F0C0Y0 ZONES – 0A/001 OB/001 0C/004 *ATLMIA R0008/0008/0046 C0001/0001/0004 B0018 UM000 WCH01 I00 SB0000/003 B0003 STCR00 PETC00 AVIH00 J00 SA0000/0000/0000 EXST00/00/00 XCR00/00/00 DHC00/00/00 *TEST FLIGHT ONLY* . GS ID ATL 000/000/000 000/000/000

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display Page 38 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

6.3. SDD for Code share Flights The following is an example of an SDD involving an operating carrier with multiple code share partners:

1 Example of SDD for Code share Flight with Multiple Partners: sdd:XS084/. ***CODE SHARE***YY9084 ZZ2684 BB9984 **JFK C004 M000 SDD: XS084/05NOV JFK/0 OP/NAM CWT262143 UWT261783 CAW262143 UAW261783 WTN1 KG TCI 734/A GTD/???? POS/GATE BDT2130 SD2200 ED2200 AK00000 CD00000 ARN/ CNF/C15M125 CAP/C15MH125 AV/C10MH125 PADC/C0M0 *ATLJFK R0012/0039 C0004/0003 B0003 UM000 WCH00 I01 SB0000/0000 B0000 STCR00 PETC00 AVIH00 J00 SA0000/0000 EXST01/00 XCR00/00 DHC00/00 GS ID ATL 000/000/000 000/000/000 Explanation: Field

Description

***CODESHARE ****YY9084 ZZ2684 BB9984

Indicates marketing partners and marketing flight numbers code sharing with the operating flight.

JFK C004 M000

Indicates the destination city followed by the number of marketing passengers checked-in for each class.

Table 6.12 Passenger Survey Display for Code share Flight with Multiple Partners

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Page 39 © SITA 2008 All Rights Reserved

The SDD can also be displayed for a marketing carrier only.

1 Example of SDD for Code share Flights of Marketing Partner Only: SDD:BB9984/. ***CODE SHARE***ZZ2684 **ATL C001 M000 SDD: XS084/05NOV JFK/0 OP/NAM CWT262143 UWT261783 CAW262143 UAW261783 WTN1 KG TCI 734/A GTD/???? POS/GATE BDT2130 SD2200 ED2200 AK00000 CD00000 ARN/ CNF/C15M125 CAP/C15MH125 AV/C10MH125 PADC/C0M0 *ATLJFK R0012/0039 C0004/0000 B0003 UM000 WCH00 I01 SB0000/0000 B0000 STCR00 PETC00 AVIH00 J00 SA0000/0000 EXST01/00 XCR00/00 DHC00/00 GS ID ATL 000/000/000 000/000/000

Field

Description

***CODE SHARE**** ZZ2684

Indicates the marketing partner of a Code share flight XS084.

ATL C001 M000

Indicates the boarding city and the number of passengers checked-in on marketing flight ZZ2684.

Table 6.13 Passenger Survey Display for Code share Flight with Marketing Partner Only Note: Code share flights can accept up to nine marketing partners between SDCS users and partners.

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display Page 40 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

6.4. SDD for an Overweight Flight A flight can accept passengers when it is overweight provided the parameters are set to do so. The following is an example of an SDD when an aircraft is overweight but parameters are set to continue to accept passengers:

1 Example of an SDD for an Overweight Flight that is Accepting Passengers: SDD:101 SDD: XS101/06NOV ATL/0 OP/NAM *** FLIGHT IS OVERWEIGHT *** CWT262143 UWT252233 CAW006514 UAW-03396 WTN1 KG TCI 757/200 GTD/???? POS/GATE BDT2230 SD2300 ED2300 AK00000 CD00000 ARN/XS-757A CNF/C54Y174 CAP/C54Y174 AV/C54Y69 PADC/C0Y0 *ATLJFK R0008/0175 C0000/0105 B0118 UM000 WCH00 I00 SB0000/0000 B0000 STCR00 PETC00 AVIH00 J00 SA0000/0000 EXST00/00 XCR00/00 DHC00/00 GS ID ATL 000/074 000/000 Note: Overweight parameters are controlled by the ATL Customer Support and should be contacted when needed. Note: A flight will accept passengers while overweight when parameters are set to do so, but adjustments must be made by load planning staff to return weights to within limits. Note: The flight entry may be the marketing flight, but the system displays the operating flight information.

SITA Departure Control Services – Check In Agent Guide Passenger Survey Display 29 August 2008 – Revision 7.2

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SITA Departure Control Services – Check In Agent Guide Passenger Survey Display Page 42 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

7. Passenger Displays 7.1. Booked / Checked-In Display (PS) Any agent can display the booked/checked-in display. Enter: PS:FLIGHT It is possible to enter a particular class, but this displays only those passengers booked in that specific class.

1 PS:XS735 Response to PS:XS735 PS: XS735/08JUNATL OP/NAM 737/106C GTD/B17 POS/GATE BTD/1930 SD2000 ED2000 SA2105 FT0105 1. 2ABOTT/LMR A2 SN17E M MIA INF PSM ABOTT/GMRS A2 SN17F M MIA RES PSPT 2. 1ADAM/GMST+ BN002 SN2A C MIA UM RES 3. 2ALLEN/TMR B2 M MIA PSPT TKNE ALLEN/LMRS B2 M MIA PSPT TKNE 4. 4ANDREWS/DMR C4 M MIA O MKT ANDREWS/RMRS C4 M MIA O MKT ANDREWS/YMIS+ C4 M MIA O MKT ANDREWS/RMST+ C4 M MIA O MKT 5. 1BAILEY/DAVI+ SN2D C MIA RES BLND 6. 1BARNES/EMR SN1C C MIA RES WCHR 7. 1BAXTER/TMR D2 M MIA PSPT TKNA 8. 2BROOMFIELD/MR E2 C MIA MKT TKNM BROOMFIELD/MRS E2 C MIA O PSPT 9. 1BRUNSWICK/TMIS+ BN001 SN14D M MIA UM RES 10. 2BURNETT/FMRS F2 M MIA I PSPT BURNETT/SMRS F2 M MIA I PSPT 11. 1CHAPPELL/MARY D2 M MIA MKT 12. 1COLEMAN/OMR SB035 M MIA PSM ID SA 13. 1COOPER/DMR C MIA 14. 2DIXON/PMRS G2 M MIA PSM PETC DIXON/AMIS+ G2 M MIA O 15. 1GIBSON/JMRS K3 BN006 SN12A M MIA MSG + 1 2 3 4 5 6 7 8 9 10 Note: Passengers booked together with the same surname are not assigned a group code unless there are passengers with different surnames in the same booking, e.g., 2ABOTT is not assigned A2.

SITA Departure Control Services – Check In Agent Guide Passenger Displays 29 August 2008 – Revision 7.2

Page 43 © SITA 2008 All Rights Reserved

Field

Explanation

1

Passenger entry display number.

2

Number of family passengers with this surname.

3

Passenger's name. If the surname is more than 12 characters or the initials and title are more than four characters the system displays a + indicating that the full name or initials and title has not been displayed. It is possible to see the full name with a passenger record display (PDD).

4

PNR party connector code.

5

Passenger boarding (BN) or standby (SB) number.

6

Seat number.

7

Class of booking.

8

Destination.

9

Items.

10

The + denotes that there are more pages to the display. Enter PN (NP) where the SOE (►) is displayed to move to the next page.

Table 7.1 Booked/Checked In Response Description The following lists items that may appear beside a passenger name or can be displayed on request by the PS entry. More than one item can be requested at the same time if they do not contradict each other and they are separated either by a ',' or a ' ; ' depending on the items requested. PS:FLIGHT NUMBER CLASS,ITEM,ITEM Note: Using a ‘,’ between items displays a list of passengers having all the listed items in their record. PS:FLIGHT NUMBER CLASS,ITEM;ITEM Note: Using a ";" between items displays a list of passengers having any one of the listed items in their record.

Code

Description

ACC

Accepted Passengers.

ACS

Accepted Standby Passengers.

ADSR

Adjoining Seats.

ADV

Passengers Needing Notification.

AEC

Unseated Passengers Due Aircraft Change.

AECX

New Seat Passengers Due Aircraft Change.

ASR

Advance Seat Reservation.

AVIH

Live Animal in Hold.

BAG

Lists Number of Bags for Each Passenger. SITA Departure Control Services – Check In Agent Guide Passenger Displays

Page 44 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

Code

Description

BLND

Blind Passenger.

BSCT

Bassinet.

CHD

Child.

COUR

Courier with Adjoining Seat.

CRS

Seat Reserved by Check In Edit.

DBI

Involuntary Denied Boarding.

DBV

Voluntary Denied Boarding.

DEAF

Deaf Passengers.

DEL

Deleted Passengers.

DNG

Downgraded Passengers.

EXBG

Excess Baggage Passengers.

EXST

Extra Seats.

FQTV

Frequent Flyer Passenger.

GRI(+REF)

Groups Under Same PNR Reference.

GRP

Groups.

I(FLT NBR)

Inbound Connections (Flight Number is Optional).

ID

PAD Passengers – Can also display by ID code: PS:Flt/dte,ID-N2.

INF

Infants + Any Bassinets.

ITCI

Initial check-in via Interline Thru Check-In.

ITCU

Update via Interline Thru Check-In.

ITCX

Cancel via Interline Thru Check-In.

JMP

Jump seat Passengers.

MAAS

Meet and Assist.

MEDA

Medical Case.

MKT

Marketing Passenger on Code share Flight.

MSG

Passengers with Messages.

MUS

Musical Instrument Extra Seats.

NACC

Not Accepted passengers.

NAM

Followed by Passenger Name or Initial.

NREC

NOREC Passenger.

NRS

Non-requested Seat (Display only - cannot be requested by PS transaction).

SITA Departure Control Services – Check In Agent Guide Passenger Displays 29 August 2008 – Revision 7.2

Page 45 © SITA 2008 All Rights Reserved

Code

Description

O (FLT NBR)

Onward Connecting Passengers (Flight Number is Optional).

OSR

Original Seat Request (Display only - cannot be requested by PS transaction).

OTHS

Other Information.

OVR

Electronic Ticketed Passenger Check-in with OVR (Override)

PAD

PAD Passengers.

PCTC

Passenger Contact Information.

PDNG

List of Pre-down gradable passengers.

PETC

Pet Animals in Cabin.

PSM

Passengers with Special Messages (see Note below).

PUPG

List of Pre-Upgraded Passengers.

RES

Reservation Reserved Seats.

SA

Space Available Passengers.

SBY

Standby Passengers.

SEMN

Seaman.

SPML

Special Meals – Or you can specify individual meal code.

STCR

Stretcher Passengers.

TKNA

Automated Ticket Number.

TKNE

Electronic Ticket Number.

TKNM

Manual Ticket Number.

TOP

Tour Operator Code.

UGPA

Passengers Available for Upgrade.

UM

Unaccompanied Minors.

UPG

Upgraded Passengers.

URES

Unbooked Passengers (GO-SHOWS).

WCH

Wheelchair Passengers.

WL

Waitlisted Passengers.

XBAG

Exempt Excess Bag Passengers.

XRES

Cancelled Reservation Passengers.

Z

Passengers Rechecked from Another Flight.

N

N Placed before any Other Item Except I, O, Z gives a List Excluding that Particular Item. SITA Departure Control Services – Check In Agent Guide Passenger Displays

Page 46 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

Code

Description

NACC

List of Not Accepted Passengers.

@Y (COMPARTMENT)

List of Passengers by Aircraft Compartment. @Y must be the first item and should not be preceded by a comma (,).

Table 7.2 Booked/Checked In Display Code Descriptions Note: In order for check-in remarks from the PSM to be transmitted on the PSM message, a "/" must follow PSM before free text is entered.

SITA Departure Control Services – Check In Agent Guide Passenger Displays 29 August 2008 – Revision 7.2

Page 47 © SITA 2008 All Rights Reserved

1 Examples of various passenger display requests: Display Request

Description

PS:XS493

All Passengers in All Classes.

PS:XS493/.C

All Passengers in C Class Only.

PS:XS493/.M ATL JFK

All M Passengers for a Specific Segment.

PS:XS493/.,UM

All UM Passengers on the Flight.

PS:XS493/.,ACC

All Accepted Passengers on the Flight.

PS:XS493/.,MSG

All Passengers with Messages.

PS:XS493/.,WCH

All Wheelchair Passengers on the Flight.

PS:XS493/.,GRP

List of All Groups on Flight.

PS:XS493/.,CHD,INF

All Children and Infants on the flight.

PS:XS493/.C,NAMP

All class C Passengers with Names Starting by P.

PS:XS493/.,TKNE

All Electronic Ticket Passengers (TKNE).

PS:XS493/.,O

All Passengers with Outbound Connecting Flights.

PS:XS493/.,I

All Passengers with Inbound Connecting Flights.

PS:XS493/.,MKT

All Passengers Booked on the Marketing Flight of a Code share Flight.

PS:XS493/.,PSPT

All Passengers with Passport Information.

PS:XS493/[email protected]

All Passengers Booked in the Economy Compartment of the Aircraft.

PS:XS493/[email protected]

All Passengers Booked in the Business Compartment of the Aircraft.

PS:XS493/.,NAMWARD; NAMGILL

All Passengers by the Name of Ward and Gill.

Table 7.3 Passenger Display Request Descriptions

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29 August 2008 – Revision 7.2

7.2. Standby / Notification Display 7.2.1

Standby Display (SB)

Any agent can display the standby or passenger notification list. The entry is: SB:FLIGHT NUMBER / DATE

1 SB:XS735/. This list can consist of the following categories of passengers: 7.2.2

Need Notification

These are passengers who may or may have not checked-in but some change has been made to their passenger record and they need to be notified. For example, a passenger not booked on the flight may check-in and the system puts him on the standby list. Later due to some change on the flight some seats become available and the system may automatically accept him. As the passenger may not be present at the check-in desk at that moment, the system places the name on to the notification list to remind the agents that this passenger needs to be notified that he has now been accepted on the flight. Names are listed alphabetically. 7.2.3

Transit PAD

This is a list of all PAD passengers accepted up line on TRANSIT flights. Names are listed in Offload Priority order with first to be offloaded passengers listed first and last to be offloaded listed last. 7.2.4

Local PAD

This is a list of all accepted PAD passengers at this station. Names are listed in Offload Priority order. With first to be offloaded passengers listed first and last to be offloaded listed last. 7.2.5

Standby

This is a list of all passengers on STANDBY at this station. Names are listed in Onload Priority order. With first to be onloaded listed first, and last to be onloaded at the bottom. Response to SB:XS735. SB: XS735/08JUNATL OP/NAM 737/106C GTD/B17 POS/GATE FT0105 AV C4M63 PAD C0M0 NEED NOTIFICATION 1. 2BLAKE/MMR B2 BN002 BLAKE/TMS B2 BN003 2. 1KELLY/LMRS BN019 LOCAL PAD 3. 1PORTER/GMRS BN045 4. 1EDWARDS/YMR BN023 STANDBY 5. 1CARLTON/N SB025 6. 3FERGUSON/SMR K3 SB035 FERGUSON/YMRS K3 SB036 FERGUSON/LMIS+K3 SB037 7. 1BOOTH/AMR SB019 1. 2. 3. 4. 5.

BTD/1930

SD2000

ED2000

SA2105

SN1A SN1C SN23D

C C M

MIA MIA MIA

ACC/SB007 ACC/SB008 PU/NP

SN3C SN4A

C C

MIA MIA

P08 IDN1/MAR71 P05 IDS1/AUG69

PAD PAD PAD PAD LMTS 6.

M M M M M 7.

MIA MIA MIA MIA MIA 8.

P20 P50 P50 P50 P90 9.

IDS2/MAY71 IDN2/APR79 IDN2/APR79 IDN2/APR79 IDR2/SEP85

Explanation: Field

Explanation

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Field

Explanation

1

Passenger entry display number.

2

Number of family passengers with this surname.

3

Passenger's name. If the surname is more than 12 characters or the initials and title are more than four-characters the system displays a + indicating that the full name or initials and title have not been displayed. To see the full name with a passenger record display (enter PDD:5).

4

PNR party connector code.

5

Passenger Boarding (BN) or Standby (SB) Number.

6

Seat Number or special designator. Possible designators are: AECAutomatically disembarked due to aircraft change. CAPAircraft capacity restriction. DEBDisembarked passenger. HOFlight on hold. LMLimit restrictions due to manual/automatic numeric limits or space protection limits. NAVNo live animals allowed or restricted limit reached. OFECDisembarked manually using the JAC transaction during an equipment (AEC) change. OFLOffloaded passenger by AC transaction with X option (to prevent automatic reacceptance). PADPAD capacity restriction. PETCAnimal in cabin restriction. STLSeating limitations (check seat map for available seats). LMTSNo GO-SHOW or ID figures set. WTLWeight limitations (Check with Load Planning).

7

Class of check-in.

8

Destination.

9

It is possible to display information from the following sections, Table 7.4 Response to Standby Description Need Notification (Section 0) and Table 7.5 Need Notification Example Descriptions Standby (Section 0).

Table 7.4 Response to Standby Description 7.2.6

Need Notification

Example

Explanation

ACC/SB007

Accepted from standby list with passenger holding this standby number.

DEL/BN038

Passenger deleted with boarding number being held by passenger.

DEL/SB025

Passenger deleted with standby number being held by passenger.

PA/NP

Seat reserved while passenger not present. SITA Departure Control Services – Check In Agent Guide Passenger Displays

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Example

Explanation

PU/NP

Passenger record updated (perhaps new seat number) while passenger not present.

PW/NP

Passenger deleted while not present.

SBY/BN056

Passenger put on standby with boarding number being held by the passenger.

Z

Passenger rechecked by bulk recheck transaction (BR/BRC/BRN) and passenger not accepted on new flight.

Table 7.5 Need Notification Example Descriptions 7.2.7

Standby

Example

Explanation

P90

Priority Number. Comes from the PZ:AIRLINE table (The higher the number, the lower the priority).

IDN2/APR79

Priority Code and Date of Joining.

Table 7.6 Standby Example Descriptions

7.3. Individual Passenger Record Display (PDD) The PDD transaction allows agents to retrieve current and recorded passenger check-in data. Any authorized check-in agents can use this transaction to display such information as: ƒ

Special Services the passenger has requested.

ƒ

Pre-assigned Seats, Boarding Numbers, Allocated Seats, or Standby Numbers.

ƒ

Time of passenger check-in and record of Agent/CRT that entered the initial transaction.

ƒ

Subsequent list of time and Agent/CRT of any additional/modification entries to the passenger record.

Note: The system lists a record of all the LOCAL times and Agents/CRT that did any entries to a particular passenger record, and also lists whether the modification was a PU or PW etc. The PDD transaction is normally entered after a PS or SB display using a passenger display entry number, but it can also be entered by passenger name, seat number, boarding number, or standby number. The entry after a PS or SB display, is: 'PDD:ENTRY NUMBER'.

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To display a PS list, enter: PS:XS735/. Response of PS:XS735/. PS: XS735/08JUNATL 737/106C GTD/B17 POS/GATE 1. 2ABOTT/LMR A2 ABOTT/GMRS A2 2. 1ADAM/GMST+ BN002 3. 2ALLEN/TMR B2 ALLEN/LMRS B2 4. BOLTON/JMR

OP/NAM SD2000 ED2000 SA2105 FT0105 M MIA INF PSM RES M MIA RES C MIA UM RES M MIA M MIA SB1014 LMTS M MIA URES BTD/1930 SN17E SN17F SN2A

To display the PDD record of passenger Adam the entry is: PDD:2 Response of PDD:2 PDD: XS735/08JUNCATL,2 1. ADAM/GMSTR BN002 SN1C C MIA RES AUTO 07JUN1146 ACC VDT7917 AGT937/08JUN0823 PU VDT2856 AGT286/08JUN0910/BAG

BAG1/12/0

UM10

To display a SB list: SB:XS735/. Response of SB:XS735/. SB: XS735/09JUN ATL 737/106C GTD/???? POS/GATE BDT1930 SD2000 ED2000 AV C12M98 PAD C0M0 STANDBY 1. 1BRANDON/JMR SB1014 LMTS Y MIA P3

SA2005

OP/NAM FT2005

URES

Display a PDD of standby passenger Brandon: PDD:1 Response of PDD:1 PDD:1 PDD: XS735/09JUNMATL,01 1. BRANDON/JMR SB1014 LMTS M MIA URES M1/75 BAG1/10/0 BAGTAGS ISSUED: ATL 0149022682/MIA SBY VDT2110 AGT877/09JUN1628/LMTS

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The following is an example of a PDD from a code share flight:

1 Example of PDD for a Code share Passenger PDD:1 ***CODE SHARE***YY141 PDD: XS040/01OCTYJFK,01 1. BRITT/JAMES BN002 SN17C LFMLMKT/YY141/01OCT M LHR ACC VDT2110 AGT877/01OCT1216 PU VDT2110 AGT877/01OCT1324/LFML

Y LHR M1/75

Note: Code share flights can accept up to nine marketing partners between SDCS users and partners. The following is an example of a PDD with double oncarriage segments:

1 Example of PDD with Double Oncarriage Segment: PDD:1 PDD: LG112/04NOVYMUC,01 1. ADAMS/L MR DP/LG113/04NOV DP/LG061/04NOV

Y LUX Y FRA Y FRA

M1/75

Note: DP indicates the passenger is double-booked on a segment. The passenger record can contain any of the following codes. Each code is followed by the workstation (VDT) from where it was transacted, the agent number performing the transaction, the local date and local time. If the action was an update (PU) or a deletion (PW), the content of the activity will follow (SNR, BAG, etc.). An action showing agent sign 9999 indicates an action that was performed by the system as the result of another control transaction. An example would be the automatic acceptance of a person on standby by increasing the GS limit. The passenger record can contain any of the following codes: Code

Explanation

ACC

Accepted (time of check-in).

ADV

Advised (time of passenger notification).

APT

Airport Tax.

ASR

Advance Seat Request from PNL shown as V on seat map.

***CODESHARE**** YY141

Indicates marketing partner and marketing flight number code sharing with the operating flight.

DEB

De-Boarded passenger.

DEL

Passenger deleted.

ITCI

Passenger checked in on ITCI segment.

ITCU

Passenger record updated with a check-in on the ITCI segment.

ITCX

ITCI segment deleted from a passenger’s record.

NPA

Not Present - Record modified but passenger not yet checked-in.

OFL

Offloaded passenger by AC transaction with X option.

OFEC

Offloaded due to capacity for AEC change.

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Code

Explanation

NRS

Not reserved seat.

PDN

Pool Baggage Donor (Bag details attached to receiver record).

PRC

Pool Baggage Receiver (Bag details attached to this record).

PU

A 'PU' entry was done to the passenger record.

PW

A 'PW' entry was done to the passenger record.

RES

Reserved Seat Request from PNL and ADL shown as R on seat map.

SBY

Passenger was checked in to Standby.

SEA

Passenger reseated via SEA transaction.

SPC

Special Charge (No excess bag details available for specified destination or change of class).

X

Followed by a bag tag number means bag was deleted in a transit station.

XBC

Excess Baggage Charge accepted.

XPD

Cancelled Pool Baggage Donor.

XPR

Cancelled Pool Baggage Receiver.

Z

Passenger Rechecked from one flight to another.

*

Prefix on Bag Tag. Bag deleted in origin station.

#

Prefix on Bag Tag. Onward Bag deleted in connecting station.

+

Suffix on Bag Tag. Manually entered tag number.

Table 7.7 Passenger Record Code Descriptions The PDD entry can be displayed by Passenger Name, Seat Number, Boarding Number, or Standby Number. A)PDD by Name The entry is: PDD:FLIGHT NUMBER CLASS, NBR NAME

1 Example PDD:XS735Y,1ADAM Note: If the class is not known, omit class, and if the number of passengers associated with name is not known enter 1. It is not necessary to enter the full name, but the more details entered, the more chance the system has of finding the requested name. The system either displays the record of the passenger requested, or responds with a similar names list (a subsequent PDD transaction can use an entry number from this response to identify the correct passenger). B)PDD by Seat Number The entry is: PDD:FLIGHT NUMBER, SEAT NUMBER SITA Departure Control Services – Check In Agent Guide Passenger Displays Page 54 © SITA 2008 All Rights Reserved

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1 PDD:XS735,SN17A C)PDD by Boarding Number The entry is: PDD:FLIGHT NUMBER, BOARDING NUMBER

1 PDD:XS735,BN114 D)PDD by Standby Number The entry is: PDD:STANDBY NUMBER

1 PDD:SB121 Note: There is no requirement to enter flight number when entering a request by standby number. A passenger retrieval selection transaction can also be done using an entry number from a PA selection response, because standby numbers are assigned on an airline basis and not by individual flight. This allows standby passengers to be moved from one flight to another and keep the same number. The PDD display entry number can also be used to identify passengers after the following transaction entries: PU

Passenger Update

PW

Passenger Delete

NO

Passenger Notification

BC

Boarding Card request

After any initial PDD display from a PS or SB list, it is possible to do further PDD displays without reentering the PS or SB list providing the entry number is known. The entry is: PDD:ENTRY NUMBER PS

1 PDD:12PS

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PDD:ENTRY NUMBER SB

1 PDD:5SB E.) PDD by Ticket Number PDD:FLT/DATE,TKNE/1234567890123C3 F.) PDD by Frequent Travel Number PDD:FLT/DATE,FQTV/123456789 G.) PDD by Passport Number PDD:FLT/DATE,PSPT/A123456 Note: The date may equal a period (.) for the current date, a minus sign (–) for yesterday, a plus sign (+) for tomorrow or be in DDMMM format (e.g., 23OCT). H.)PDD Display for a Passenger from another Station PDD:FLIGHT/.STN,BN NUMBER PDD:FLIGHT/.STN,SN NUMBER PDD:FLIGHT/.STN,1PAX NAME

7.4. Search by Bag Tag The PDD has a “BT” option which allows searching for a passenger by flight (plus date if not current date) using bag tag number. Only one bag tag number may be used in each entry. The bag tag can be entered with either the two- or three-letter airline code or the airline numeric code, beginning with ‘0’.

1 PDD:XS100, BT XS123456 PDD:XS100,0950123456 Response to PDD:XS100,BT XS123456 PDD:XS100/08JAN ATL,BTXS123456 1. HUNT/JAMES MR BN008 SN11G BAGTAGS ISSUED: ATL 1/9 0950123456/MIA ACC VDT8267 AGT66/08JAN1414

C

MIA BAG/9/0

Note: If exactly ten numbers are not entered or the bag tag number cannot be found, the system responds “020-PSGR ID”. 7.4.1

Manual Bag Tags

Manual bag tags that are entered with a two- or three-letter airline code are displayed in the PDD with the numeric airline code (with a +) rather than the letter code. SITA Departure Control Services – Check In Agent Guide Passenger Displays Page 56 © SITA 2008 All Rights Reserved

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1 PA1,1/10,B/XS123456/MIA PDD:1 Response to PDD:01 PDD:XS170/08JAN Y ATL,1 1. GRANT/MARY BN025 SN22A Y MIA BAGTAGS ISSUED: ATL 1/10 0950123456+/MIA ACC VDT72846 AGT91/08JAN192

BAG 1/10

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8. Passenger Acceptance / Modification / Withdrawal 8.1. Introduction This section describes the three primary passenger handling transactions which allow staff to accept or modify a passenger’s check-in record. These transactions are: Transaction

Description

PA

Passenger Acceptance

PU

Passenger or item Update

PW

Passenger or item Withdrawal or delete

Table 8.1 Passenger Handling Transactions Associated passenger handling transactions dealing with boarding cards / bag tag issuance and excess baggage are also covered.

8.2. Passenger Acceptance (PA) Check-In There are three basic types of automated check-in options. They are: A)

NAME CHECK-IN (NAM)

The passenger name is required for all check-in transactions and all booked passenger names are checked against a system-held PNL (passenger name list). B)

NUMERIC CHECK-IN (NUM)

The passengers are checked-in on a first come basis, and the system does not check for names against a Passenger Name List (PNL). C)

PARTIAL NAME CHECK-IN (PNM)

This is an extension of numeric check-in, in that the system only checks a PNL for passengers with special remarks, such as wheelchair required passengers or unaccompanied minors. The other passengers are checked-in depending on numeric limits rather than on names. This User Guide mainly describes Name check-in. This means that for any examples shown, it is assumed that the system does a check against a system-held PNL. Also for those Airlines that use the BAG TAG (B) printing option, this is explained in the section on Bag Tag Issuance (B) (8.14).

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8.2.1

Check-In Procedures

There are two MAIN ways to check-in a passenger: From a Previous PS List Display or Detailed Entry 8.2.1.1 Check in from a Previous PS List Display: Two entries are involved in this check-in process: 1. Display the PS list. 2. Check-in the passenger by using the Item Number on the PS list. The advantage of this method is all the agent needs to enter is the Bag details (plus any special seat requests or PSM remarks), as the system already has the other details such as Passenger name, Gender (for GENDER required flights), Class of Travel, and Destination (required for multi-destination flights).

1 Passenger MR.L.COOPER who is booked in C class on flight XS593 to JFK today can be checked-in as follows: PS:XS593C,NACC,NAMC This gives a list of all Not Accepted Passengers with Names starting with C. Response to PS:XS593C,NACC,NAMC PS:XS593/08JUNCATL,NACC,NAMC 737/106C GTD/B24 POS/GATE 1. 1CHARLES/JOHN D2 2. 1COLLIE/TMR 3. 1COOPER/LMR

BTD/0930

SD1000

ED1000 C JFK C JFK C JFK

SA1105

OP/NAM FT0105

By using the correct entry number, in this case number 3, and adding some baggage details (1 piece at 12 kgs), the entry would be: PA:3,1/12

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Response to PA:3,1/12 PA:XS593/08JUNCJFK1COOPER/LMR,1/12 AV C12M54 PAD C0M2 737/106C GTD/B24 POS/GATE BTD/0930 1. COOPER/LMR BN019

SD1000 SN07A

ED1000 *JFK*

SA1105

FT0105

Passenger is now checked-in and his boarding card issued. The check-in transaction is complete. The check-in transaction issues a boarding pass with the following exceptions, if: ƒ

Excess baggage charges are applied the response shows the amount of excess bag charges to be assessed with the comment BOARDING PASS PRINT INHIBITED.

ƒ

API data is required and is not complete the response is BOARDING CARD INHIBITED MISSING DOCUMENT DATA

To check-in as above and also issue bags tags, the entry would be as follows: PA:3,1/12,B The details of the bag tags can be seen in the passenger's PDD. 8.2.1.2 Check-in Detailed Entry The Detailed Entry involves entering the Flight Number, Class of travel, Destination (for multi-sector flights only), Number of passengers traveling, the Family Name plus any titles or first names, the Gender (for GENDER required flights only), the Baggage details plus any additional information such as special seat requests, Onward connections, PSM remarks etc.

1 Example:

Check-In of a multi sector flight with gender

PA:XS593 C JFK 1COOPER/LMR,M1,1/12,B Note: It is only necessary to include the destination if the flight is going to more than one destination, and gender only has to be included on Gender required flights. Response to PA:XS593 C JFK 1COOPER/LMR,M1,1/12,B PA:XS593/08JUNCJFK1COOPER/LMR,M1,1/12,B AV C12M54 PAD C0M2 737/106C GTD/B24 POS/GATE BTD/0930 FT0105 1. COOPER/LMR BN019 SN07A

1 Example:

SD1000

ED1000

SA1105

*JFK*

Check-in for a single sector flight that does not require gender

PA:XS772 Y 1MACKAY/JMR,1/15,B Response to PA:XS772 Y 1MACKAY/JMR,1/15 PA:XS772/08JUNCMIA1MACKAY/JMR,M1,1/15,B AV Y075 PAD Y2 727/A GTD/B24 POS/GATE BTD/1330 SD1400 1. MACKAY/JR BN035 SN26C

ED1300

SA1405

FT0105

Passenger is now checked-in and the boarding card is issued.

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8.2.2

Gender Required Flights

For GENDER required flights, the system calculates the genders of each passenger from the PNL, based on TITLE attached to the name, using the following standards: Title

Gender

MR, DEFAULT

M (MALE)

MRS,

F (FEMALE)

CHD, MSTR, JNR

CHD (CHILD)

Table 8.2 Gender Required Flight Titles Note: The GENDER ‘MISS’ could be either CHILD or FEMALE but, as the system has no way of knowing it defaults to FEMALE. A passenger on the PNL with no title will read into SDC, defaulting to a male gender. A parameter has been created, on gender required flights, making the gender entry mandatory during the PA: process. This parameter can be activated by contacting [email protected] If the check-in method used is the 'QUICK WAY FROM THE PS LIST', there is no need to enter the GENDER again, unless a change of GENDER is required, as the system has already created a GENDER item in the passenger's record. Note: It is not possible to change the GENDER of a passenger after check-in. If the incorrect GENDER was created, then the passenger should be offloaded (PW) and checked-in again with the correct GENDER. If the check-in method used is the 'LONG WAY WITH FULL DETAILS', then the GENDER must be input with the check-in entry. The way to enter the various GENDER items is as follows: MALE

M

Followed by the number (M1 or M2 etc.)

FEMALE

F

Followed by the number (F1 or F2 etc.)

CHILD

CHD

Followed by the number (CHD1 or CHD2 etc.)

INFANT

INF

Followed by the number AND name (INF1ANN)

Note: For more than one infant, the INF is followed by the total number of infants then the each name is separated by a + (INF2DAVID+MARY or INF3JANE+IAN+JOHN). This transaction is limited to the number of infants being equal or less than the number of adults or children at check-in. When a passenger is checking-in, the system first looks for an EXACT name match, and if it finds it, then the passenger is checked-in. However if the system cannot find an exact match, or if it finds SIMILAR names, it responds with a names list, including a NOREC name, and the agent then must identify the correct passenger. Note: If the system responds with a name list, this list may include passengers in other classes and also passengers already checked-in, providing their names correspond to the name entered.

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1 Check-In for a Non-Gender required flight: PA:XS593/08JUNMJFK1FLETCHER,1/12,B Response to PA:XS593/08JUNMJFK1FLETCHER,1/12 PA:XS593/08JUNMJFK1FLETCHER,1/12,B 1. 1FLETCHER/ -NOREC PSGR 2. 1FLETCHER/GMR 3. 2FLETCHER/JMR D2 FLETCHER/FMRS D2 4. 1FLETCHER/PETER BN023 SN22D

M C C M

JFK JFK JFK JFK

In this case if the passenger is identified as entry number 2, enter: PA:2 Response to PA:2 PA:XS593/08JUNMJFK1FLETCHER/GMR,1/12,B AV C10M34 PAD C0M2 737/106C GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA1105 FT0105 1. FLETCHER/GMR BN031 SN19C Passenger has now been checked-in and the boarding card issued. The check-in transaction is complete. Note: If you need to check-in another passenger from the PS list and you know the Item number of the passenger you can check-in without re-displaying the PS list by entering the following entry: PA3PS,1/10

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The following SSR and information codes can be input with the check-in entry: SSR Code

Explanation

ADSR

Adjacent/courtesy seat reserve request.

AVIH (P/W)

Live animal in the hold.

BLND

Blind passenger.

BSCT (NBR)

Bassinet request for infant.

CHD (NBR)

Child gender indicator.

COUR

Courier.

DBI

Denied Boarding Involuntary (PU and PW entries only).

DBV

Denied Boarding Voluntary (PU and PW entries only).

DEAF

Deaf passenger.

EXST

Extra seat request.

F (NBR)

Female gender indicator.

FOID

Form of Identification for Electronic Ticket Passengers.

FQTV

Frequent flier number.

ID

Airline staff indicator followed by status code.

INF (NBR)

Infant gender indicator followed by name.

JMP

Jump-seat passenger.

M (NBR)

Male gender indicator.

MSG

Message indicator followed by text.

MUS (WT)

Extra seat for musical instrument.

NAM (NBR)

Re-name passenger code followed by new name.

O

Oncarriage with flight, class, date and destination.

PCTC

Personal contact (Telephone contact as may be required.)

PETC (P/W)

Live pet in the cabin.

PSM

Passenger service message indicator followed by /text.

PSPT

Passport information (APIS functionality).

R

Request a specific seat or seat designator.

SEMN

Seaman indicator followed by / free text.

SNR

Request specific seat override.

SNRGRP

Request specific group seat indicator.

SPML

Special meal code, or actual meal code.

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SSR Code

Explanation

STCR

Stretcher passenger indicator.

TKNA

Ticket number for Automated Ticket (Up to 14 characters).

TKNE

Ticket number for Electronic Ticket (Up to 14 characters).

TKNM

Ticket number for Manual Ticket (Up to 14 characters).

TOP

Tour Operator Code (Up to 25 alpha/numeric characters).

UM

Unaccompanied minor indicator.

URES

Unbooked passenger indicator.

WCHR

Wheelchair passenger to gate (ramp).

WCHS

Wheelchair to aircraft door (needed for stairs).

WCHC

Wheelchair to aircraft seat (passenger cannot walk).

XBP

Inhibit boarding card issuance.

Z

Recheck passenger to another flight.

(P/W)

Pieces/Weight required.

(NBR)

Number required.

(WT)

Weight required.

Table 8.3 Check In SSR and Information Codes Note: The difference between R and SNR, is that SNR is more powerful. An R requested seat determines whether the seat has any system restrictions such as already reserved for another passenger (or blocked for an infant), and issue a different seat, whereas the SNR seat request will override any of these restrictions (unless already occupied or blocked by X) and allocated the seat. It is important to enter the correct code with the check-in request.

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8.2.3

Upgrade/Downgrade Passengers

Passengers can be upgraded or downgraded before or after check-in. Passenger Upgrades and Downgrades are subject to standby limits at check-in. It is optional to indicate whether a pre-upgrade is voluntary "/V" or involuntary "/I" following the upgrade or downgrade entry. 8.2.3.1 Pre-Upgrade / Pre-Downgrade The entry to pre-upgrade to F class: PU:#ENTRY NBR,PUPG F/V

1 PU:#1,PUPGF/V The entry to pre-downgrade to Y class: PU:#ENTRY NBR,PDNGY/I

1 PU:#1,PDNGY/I Note: It is not possible to upgrade or downgrade a passenger during the check-in process. It can only be done before or after check-in. 8.2.3.2 Upgrade (UPG)/Downgrade (DNG) Passengers Already Checked-In When upgrading or downgrading a checked-in passenger, it is mandatory to indicate whether an upgrade is voluntary "/V" or involuntary "/I" following the upgrade or downgrade entry. The entry to downgrade a checked-in passenger to Y class: PU:ENTRY NBR,DNGY/V

1 PU:1,DNGY/V The entry to upgrade a checked-in passenger to F class: PU:ENTRY NBR,UPGF/I

1 PU:1,UPGF/I Note: There must be some GO-SHOW or ID figures set for the class being requested BEFORE the transaction can be entered; otherwise, it is rejected with the response: MODIFICATION WOULD CAUSE STANDBYING LMTS.

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8.2.3.3 To Cancel Pre-Upgrade/Downgrade The entry to cancel a pre-upgrade is: PW:#ENTRY NBR,PUPG

1 PW:#1,PUPG The entry to cancel a pre-downgrade is: PW:#ENTRY NBR,PDNG

1 PW:#1,PDNG Note: When canceling an upgrade (or downgrade), use the PW entry and re-enter the same code that was originally entered with the PU but this time without the class (Example if the PU entry was PU#1,PUPGF then the PW entry is PW#1,PUPG). Note: Passenger upgrade and downgrade limits are subject to the standby limits for check-in. 8.2.4

Re-Checking Passengers to a Different Destination

A passenger can be rechecked to a new flight, or a new destination on the same flight. The entry code that identifies a recheck is being attempted is a 'Z'. The PA transaction can recheck a passenger onto a new flight, or it can recheck a passenger to a different destination on the same flight. The entry from a PS list is: PA:ENTRY NBR,Z NEW FLT CLS DEST,P/W PA:ENTRY NBR,Z FLT NBR CLSS NEW DESTINATION,P/W

1 PA:1,Z387YBBB,1/10 Note: The Z and flight number, class, and destination details must be entered before the baggage details otherwise the entry is rejected with the response: 015 – FORMAT. PU Entry (Passenger Update) The PU transaction can recheck a passenger onto a new flight, or it can recheck a passenger short of their original destination on the same flight. The PU entry does not allow the update check-in of passengers past their original destination on the same flight. Note: If after check-in a passenger wishes to check-in to a destination past the original destination, then offload the passenger (PW) and enter the recheck with the PA entry. If the attempt is done with the PU entry the response is: 441 - RECHECK FLIGHT-DESTINATION

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8.2.5

Checking In Passengers with Double Oncarriage Segments

Passengers may be booked with two different segments to the same destination. An agent can select one of the two segments at check-in. Example: Passenger Adams is checking in with double oncarriage segments. His PDD appears as follows:

1 Example of PDD with double oncarriage segments: PDD:1 PDD: XS112/04NOVYJFK,1 1. ADAMS/L MR DP/XS113/04NOV DP/XS061/04NOV

Y JFK Y LHR Y LHR

M1/75

If the agent attempts to check in the passenger using PA:1,1/20,O the system responds with the following error: 596 - DOUBLE ONCARRIAGE - SELECT CONNECTING FLIGHT The agent needs to select which flight the passenger will travel on with the following entry: PA:1,1/20,OXS061/04NOVYLHR The passenger is now checked in for XS061/04NOV. Note: A duplicate segment must be entered with an ADL. To delete an outbound segment, enter: PW:1,O

8.2.6

Checking In Passengers on an Overweight Flight

Passengers can be accepted on an overweight flight provided the URM parameters is set to do so. Acceptance is done with a normal PA entry as follows: PA:1,1/10,B

1 Example of a Response to PA1,1/10 on an Overweight Flight: PA: XS101/06NOVYJFK65ps,2/20,B *** FLIGHT IS OVERWEIGHT *** AV C54Y69 PAD C0Y0 757/200 GTD/???? POS/GATE BDT2230 SD2300 ED2300 1. XRAY/B BN105 SN39C PSM

SA2330

FT0030

Note: Overweight parameters are controlled by the ATL Customer Support group and they should be contacted when needed.

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8.2.7

Oncarriage Check-In

If a passenger has oncarriage details in his record, the O need only be inserted if the passenger is to be through checked-in onto his next flight (PA:ENTRY NUMBER,P/W,O). Provided through check-in is permitted, two boarding cards will be issued. If the O is left off, he will not be through checked-in, nor will a second boarding card be issued. If the O is left off in error, and the passenger needs to be through checked-in, the O can be added later with the PU entry (PU:ENTRY NUMBER,O). SSR and information codes must precede the ",O". Seat requests on the outbound flight are entered after the ",O". Note: If a parameter is set and the outbound flight leaves before arrival of the origin flight, an error message “Check Flight Continuity” will display. The system accepts multiple onward flight connections; however, a bag tag is limited to three flights. Any additional flights will produce additional bag tags. The entry for oncarriage baggage checks is: PU:FLIGHT CLS DEST,P/W,B/XXX.O FLT CLS DEST,O FLT CLS DEST Note: The final destination of the bag (B) is mandatory when automated bag tags are issued. A date is required for the onward flights if they are not for the current date.

1 PU:XS837 Y JFK0,1/10,B/ATH,OYY937MZRH,OAZ518YFCO,OOA826YATH To delete a bag tag with oncarriage processing, enter: PW:FLT CLS DEST 0,P/W,B/NUMBER Note: If bag tags have been issued or manually entered, then it is mandatory for the ‘B/’ to be followed by the position number on the line, for example, B/1 or B/2. The 1 indicates the first tag on line, and 2 would designate the second bag. The system also accepts the actual bag tag number.

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8.2.8

Checking In Passengers on a Connecting Flight

When checking in a passenger with connecting segments, the ',O' indicates the onward segment. Depending on which segment the connection begins, the check-in entry is followed by a ,O or ,O2 or ,O3 etc. To check in a passenger from the PS list with the next segment on a connecting flight, use the following entry: Note: For the Interline through check-in process, the coupon is validated in the electronic ticket database before the check-in process continues. If the ticket is for an ITCI flight, then the partner airline validates the coupons before the check-in process continues.

1 PA1,1/12,B,O To check in a passenger from the PS list with the second outbound segment on an interline thru check-in flight, use the following entry:

1 PA1,1/10,B,O2 The 'PA' input entry is the same as it is for THRU CHECK-IN' whether the acceptance is from a 'PS' list, or whether the actual flight number and passenger's name is used in the check-in entry. Note: In the following examples, O designates an onward or ITCI check-in. 8.2.9

Through Check-In

The following types of Through Check In are available: ƒ

Through Check-in involving Electronic Ticket on two Flights

ƒ

Through Check-In involving Electronic Ticket on one flight and paper ticket on the other flight

8.2.9.1 Through Check-in Involving Electronic Tickets on Two Flights If the passenger has an e-ticket, the check-in now requires additional processing procedures. The SITA Departure Control Services system must first verify that the passenger has a valid e-ticket on the local flight, and then on the onward flight before check-in can be completed.

1 Example of process: 1. Enter: PA:1,1/12,B/xxx,O (xxx = destination of the bag).

2. A validation message is generated for both flights and if both coupons are valid, check-in is completed. Note: If the local flight has a valid coupon but the onward flight it is invalid, then the passenger is only checked-in on the local flight.

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8.2.9.2 Through Check-in – Electronic Ticket on One Flight and Paper Ticket on Other Flight If the passenger has an e-ticket and a paper ticket, the check-in requires additional processing procedures. The SITA Departure Control Services system verifies that the passenger has a valid eticket on the local flights. If it is valid, then the onward flight check-in is completed and the boarding passes issued for both flights.

1 Example of process: 1. Enter PA:1,1/12,B/XXX,0 (XXX= destination of the bag). 2. A validation message is generated for the e-ticket flight and if the coupon is valid, check-in is completed. On the boarding pass for the e-ticket flight “ELECTRONIC TICKETED PASSENGER WITH TICKET NUMBER” is printed. On the paper ticket flight the boarding pass will print “NOT VALID WITHOUT FLIGHT COUPON”. 8.2.10 Examples of Different Check-In (PA) Entries Examples of various check-in entries: 1. Check-in booked Y Class passenger Jane Wright who is 8 years old with 1/14 baggage and is traveling alone, and add the item that she is an Unaccompanied Minor: PA:XS836Y1WRIGHT/JANE,1/14,CHD1,UM8 Or check-in from the PS list: PA:ENTRY NBR,CHD1,1/14,UM8 Note: The UM indicator gets added to the PSM message for notification to the destination station. Also the age gets included on the PSM if it is added along with the UM code. 2. Check in Y class passengers Andersen/A and Sergeant/B traveling together on XS397 with 3/33 bags: PA:XS377Y1ANDERSEN/A, M1,3/33;SERGEANT/B,F1 Or check-in from the PS list: PA:ENTRY NBR,3/33;ENTRY NBR 3. Check-in the second passenger from a family of three from entry number 2 with 1/10 baggage. PA:2P2,M1,1/10 4. Check-in booked Y Class passenger from PS list entry number 4 who is traveling with PS entry number 12 but who are not booked together and the second passenger has not arrived at check-in yet. They want to sit together: PA:4,1/10,R17A;#12,R17B 5. Check-in booked M Class passenger Mr. T.BROOK who is traveling with his wife, his son, and his baby daughter named Mary on flight XS397: PA:XS397M3BROOK/MR/MRS/MSTR,M1,F1,CHD1,INF1MARY,3/30 Or check in from the PS list: PA:ENTRY NBR,3/30,INF1MARY Note: The infant is not included in the passenger number but a name must be added after the INF1 item. 6. Check-in URES C Class passengers Mr. D.Kent and Mrs. J.Cannon who are traveling together:

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PA:XS296C1KENT/DMR,M1,2/30,URES;1CANNON/JMRS,F1,URES 7. Check-in booked Y Class passenger Mrs. K.Davidson with 1/12 bags, and add onward flight KL204YAMS which is not in the passenger record: PA:XS622Y1DAVIDSON/KMRS,F1,1/12,OKL204YAMS,URES Or check in from the PS list: PA:ENTRY NBR,1/12,OKL204YAMS,URES Note: The URES at the end denotes that the oncarriage and not the passenger was a new item to the original passenger record.

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8. Check-in URES Y Class passenger Mr. T. Simpson with 1/14 bags, with confirmed Onward flight DL881YLAX: PA:XS937Y1SIMPSON/TMR,1/14,URES,ODL881/07NOVYLAX Note: The URES is entered after the baggage details and not at the end of the transaction. If it is entered at the end, instead of after the baggage, the system would treat the passenger as a NOREC and the onward connection as the URES. 9. Check-in a PAD passenger (N2) who was not previously listed on a flight and add his Date of Joining his airline company: PA:XS118M1HULBERT/LMR,1/12,IDN2/APR79,URES 10. Check-in two Crew in C Class, who are traveling on the flight in passenger seats without any baggage: PA:XS633 C 2XXXCREW,0/0,M1,F1 Note: These passengers are included in the total passenger figures but are also displayed separately under XCR on the SDD display. 11. Check-in passenger from PS display, Entry Number six. Passenger requests an Aisle seat. PA:6,1/15,RI Note: The R stands for seat request; the I stands for aisle, and the S for smoking. 12. Check-in booked M Class passenger YORK and add the message for the PSM that he is blind. PA:XS383M1YORK,1/10,PSM/PLSE MAAS AS PAX IS BLIND Note: The '/' after the PSM specifies that this message must go on the PSM. If it is omitted, then it will not be sent. MAAS means meet and assist. 13a. Check-in booked Y class family WATSON who has one child and two infants. PA:XS927Y3WATSON/MR/MRS/MSTR,3/30,M1,F1,CHD1,INF2IAN+MARY Note: A '+' is inserted between the infant names. 13b. Check-In two infants with two separate adult entries. PA1,2/20,INF1JOEY;2,INF1SUSAN 14. Add a Name to a NONAME during check-in: PA:FLIGHT CLASS 1 NONAME,M1,P/W,NAM(NEW NAME) PA:XS100Y1NONAME,M1,1/10,NAM1JONES/MR Or check in from the PS list: PA1,NAM1SMITH/JOHN,M1,1/10 15. Y Class passenger GRANT is Booked MIA to JFK on flight XS397 that operates MIA to ATL to JFK, but now wants to disembark at ATL: PA:1,ZXS397YATL,1/10 Note: The baggage must be entered after the Z item.

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16. Check-in booked Y Class Family of four AHMED/MR/MRS/MSTR/MSTR with two Infants, a Pet Dog in the cabin, 4/50 baggage, an unbooked Onward connection to flight BA854 to LHR, and add remark for PSM that they need assistance, as they speak no English: PA:XS761YJFK4AHMED/MR/MRS/MSTR/MSTR,M1,F1,CHD2,INF2ANA+DAR,4/50, -PETC1/10,PSM/PLEASE MAAS AS PAX SPEAK NO ENGLISH,OBA854YLHR,URES User modification. PETC and AVIH count and weight will calculate excess baggage charges. Note: If more than one line is needed, start the second line with a - and always remember to put the Onward connection as the last item, otherwise the system ignores it. 17. Check-in URES Y class passenger Celina Johnson for the operating carrier of code share flight XS761 with 1/12 baggage: PA:XS761YJFK1JOHNSON/CELINA,F1,1/12,URES 18. Check-in URES M Class passenger Mary White for the marketing carrier of code share flight XS761 marketing with YY761 with 2/24 baggage: PA:XS761YJFK1WHITE/MARY,F1,2/24,MKTYY761M23ATLJFK,URES 19. Check in booked Y class passenger James Wilson by name for the next day flight with 1/12 baggage: PA:XS761/+Y1WILSON/ROBERT,M1,1/12 20. Check in booked Y class passenger Allen Adams by name on XS761 with an interline through check-in segment on YY851 with 1/12 baggage: PA:XSY761Y1ADAMS/ALLEN,M1,1/12,O Or from PS list: PA:ENTRY NBR,1/12,O2 21. Check in booked Y class passenger John Wells by name on XS761 with 2 interline through checkin segments on YY851 and YY950 with 1/12 baggage: PA:XS761Y1WELLS/JOHN,M1,1/12,O2

Or from PS list: PA:ENTRY NBR,1/12,O2 22. Check in booked Y class passenger Sandra Smith by name on XS761 connecting to XS319 and one interline through check-in segment on YY1152 with 2/24 baggage: PA:XS761Y1SMITH/SANDRA,F1,2/24,O2 Or from the PS list: PA;ENTRY NBR,2/24,O2 Note: When the interline through check-in segment falls on the third segment of the passengers itinerary, the letter "O", followed by the Number "2" should be used, indicating the second segment of the down line flights is the ITCI segment. 23. Check in Y class passenger Johnson/David from PS list on XS100 and change the last name to the correct spelling of Johanssen with 1/12 baggage: PA:ENTRY NBR,NAM1JOHANSSEN/DAVID,M1,1/12 24. Check-in Y class passenger Johnson/David with 1/20 BAGS from PS list on XS112 and choose XS113 as his oncarriage flight to LHR: SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal Page 74 © SITA 2008 All Rights Reserved

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PA:ENTRY NBR,1/20,OXS113YLHR 25. To enter one or more TKNE elements in the same entry, the format is: PA:XX857Y2TOMS/J/K,M1,F1,1/10,B,TKNE1/1251234567890C1, -TKNE2/1251234567891C1,URES 26. To check in two TKNE URES passengers with different names. PA:XX857Y1TOMS/JACKIE,F1,2/48,B,TKNE/1251234567890C1,URES; -1SMITH/CAROL,F1,TKNE/1251234567898C1,URES 27. To check-in a TKNE URES passengers with an onward connection. PA:XX857Y1TOMS/JACKIE,F1,1/10,B,TKNE/1251234567890C1,URES, -OXS789YMAD,TKNE/1251234567890C2,URES 28. When a passenger checks-in with an infant, and the infant ‘TKNE’ is already present in the same PNR, then current check-in procedures apply. If the passenger is a URES or a ‘TKNE’ has to be added for an infant during the ‘PA’ entry, then the following ‘Infant’ TKNE check-in format should be used: PA:XX857Y1TOMS/LYNMRS,F1,INF1BOB,1/10,B,TKNE/1251234567890C1, -TKNE/1251234567891C1-INF,URES Note: The ‘INF’ indicator must be inserted after the TKNE element and the ticket number.

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29. To check-in an infant not occupying a seat. -TIJ02Y 2THOMAS/AMR/BMISS .L/PB272 .R/TKNE HK1 0952100004111/1-1THOMAS/AMR .R/TKNE HK1 0952100004113/1-1THOMAS/BMISS .R/INFT HK1 5MTHS OCCUPYING SEAT-1THOMAS/BMISS Note: For infants holding seat the expression - OCCUPYING SEAT – is mandatory. If it is missing or is not correctly input, the infant is read-in as an infant not occupying seat.

30. To check-in an infant occupying a seat. -TIJ02Y 2THOMAS/AMR/BMISS .L/PB272 .R/TKNE HK1 0952100004111/1-1THOMAS/AMR .R/TKNE HK1 0952100004113/1-1THOMAS/BMISS .R/INFT HK1 5MTHS OCCUPYING SEAT-1THOMAS/BMISS Note: For infants holding seat the expression - OCCUPYING SEAT – is mandatory. If it is missing or is not correctly input, the infant is read-in as an infant not occupying seat. 31. PS List of Infant occupying a seat. PS6A470/01MAY -PS: 6A470/01MAY MEX OP/NAM 72S/200 GTD/???? POS/GATE BDT1519 SD1549 ED1549 SA1720 1. 2THOMAS/AMR Y TIJ PSM TKNE THOMAS/BMIS+ Y TIJ TKNE

FT0331

32. PS List of Infant not occupying a seat. PS:470/. -PS: 6A470/01MAY MEX OP/NAM 72S/200 GTD/???? POS/GATE BDT1519 SD1549 ED1549 SA1720 FT0331 1. 2ROHA/AMR SN22D Y TIJ INF PSM RES TKNE ROHA/BMRS SN22E Y TIJ RES TKNE

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33. Check-in Acceptance - Infant occupying seat -PDD:1 PDD: 6A470/01MAYYMEX,1 PNR RL PB272 1. THOMAS/AMR Y TIJ TKNE/6A/0952100004111C1 PSM- /INFT HK1 5MTHS OCCUPYING SEAT-1THOMAS/BMISS THOMAS/BMISS Y TIJ TKNE/6A/0952100004113C1 -PA:1,1/10,OVR -PA: 6A470/01MAYYTIJ1,1/10,OVR AV Y162 PAD Y0 72S/200 GTD/???? POS/GATE BDT1519 SD1549 ED1549 1. THOMAS/AMR BN001 SN6F PSM THOMAS/BMISS BN002 SN6E PSM- /INFT HK1 5MTHS OCCUPYING SEAT-1THOMAS/BMISS PDD:1 PDD: 6A470/01MAYYMEX,1 1. THOMAS/AMR

SA1720

FT0331

PNR RL PB272 SN6F Y TIJ BAG1/10/0 TKNE/6A/0952100004111C1 PSM- /INFT HK1 5MTHS OCCUPYING SEAT-1THOMAS/BMISS THOMAS/BMISS BN002 SN6E Y TIJ TKNE/6A/0952100004113C1 ACC VDT53640 AGT102/01MAY0920/OVR BN001

Note: The infant counter on the SDD is not updated by check-in acceptance of seat holding infant. In other words the weight of the infant is recorded as an adult. 34. Check-in acceptance of infant not occupying seat. -PA:1,1/10,INF1BABYTWO,OVR -PA: 6A470/01MAYYTIJ1,1/10,INF1BABYTWO,OVR AV Y162 PAD Y0 72S/200 GTD/???? POS/GATE BDT1519 SD1549 ED1549 1. ROHA/AMR BN001 SN22D PSM OSR ROHA/BMRS BN002 SN22E OSR PSM- /INFT HK1 ROHA/BABYTWO 4MTHS -1ROHA/AMR

PDD:1 PDD: 6A470/01MAYYMEX,1 1. ROHA/AMR

BN001

SA1720

FT0331

PNR RL P1272 SN22D Y TIJ INF1 BAG1/10/0 OSR TKNE/6A/0952100004111C1 TKNE/INF/6A/0952100004113C1

INF-BABYTWO PSM- /INFT HK1 ROHA/BABYTWO 4MTHS -1ROHA/AMR ROHA/BMRS BN002 SN22E Y TIJ OSR OSR TKNE/6A/0952100004112C1 RES AUTO 01MAY0753 ACC VDT53640 AGT102/01MAY0756/OVR

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35. PCR (Check-in Record) of infant not occupying seat PDD:1 PDD: 6A470/01MAYYMEX,1 1. ROHA/AMR

PNR RL P1272 SN22D Y TIJ RES INF1 TKNE/6A/0952100004111C1 TKNE/INF/6A/0952100004113C1

INFPSM- /INFT HK1 ROHA/BABYTWO 4MTHS -1ROHA/AMR ROHA/BMRS SN22E Y TIJ RES TKNE/6A/0952100004112C1 RES AUTO 01MAY0753 36. Group Seating. Seats reserved by this entry display as a G on the seat map. At check-in the agent must specify the code SNRGRP in the check-in transaction to seat the passenger in the group designated area. The system then allocates one or more of the G seats.

1 Example check-in entry: PA:ENTRY NUMBER, P/W BAGS, SNRGRP PA:2,1/12,SNRGRP 37. Interline check-in with 1/12 bags with no tags, 0 hand carry. PA:1,1/ 12/0,O 38. Interline check-in with 1/10 bags with tags, 0 hand carry. PA1,1/10/0,B,O 39. Check in with 2/15 bags with no tags, seat 11A on local flight and Window on onward flight. PA1,2/15,R11A,O,RW 40. Check-in with 1/10 bags, tags, FQTV number on local flight (FQTV will cascade to connecting flight, if applicable). PA1,1/10,B,FQTV XX/1230975,O Check-in with 1/10 bags, no tags, 1 infant, with onward ITCI flight. PA1,1/10,INF1JANE,O Passengers with EXTRA seats (COUR, EXST, MUS, STCR, JMP) are normally not allowed. Check local procedures.

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8.2.11 Passenger Manifest Information The passenger record stores PCTC (Passenger Contact) items in the system. This information appears n the PDD and PS list as an SSR item. If the PCTC parameter is set, the PA transaction searches for PCTC information on flights entering or departing the United States.

1 PA transaction example: ►PA1,1/10,B PCTC REQUIRED ►PA1,1/10,B,PCTC/MARIA JONES 770-555-1212

1 PU transaction example: ►PU1,PCTC/JOHN SMITH 770-555-1212 PCTC REQUIRED

1 PW transaction example: ►PW1,PCTC A list of passengers with PCTC remarks can be displayed with the following transaction: ►PS:XS123/12YY , PCTC

8.2.12 DOCS, DOCA and DOCO Information at Check-In Time Certain governments collect data that is available in passenger’s Passport and Visa documents in addition to address information. The data may be added to the PNR at creation time or on a retrieved PNR. The data may also be added to a passenger check-in record in SDCS. This information is used to provide the necessary requirements for API, Paxlist, APP or Watchlist. The following are formats that provide passport, address and other travel related information: ƒ

Travel Document Information (DOCS)

ƒ

Residence or Destination addresses (DOCA)

ƒ

Other Travel Related information (DOCO)

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8.2.12.1DOCS – Travel Document Information Checking in Passengers with Travel Document Information A country may require travel document information such as passport, military ID, resident alien card number, refugee status information or other acceptable forms of documentation. Listed are acceptable travel document types: Code

Document

P

Passport

A

Alien Resident Certification

C

Permanent Resident Certificate

T

Re-entry permit/refugee

I

INS Pass

M

Military ID

N

Naturalization Certificate

B

Boarding crossing card

F

Facilitation Document

Table 8.5 Acceptable Travel Document Types Note: The above documents do not pertain to all countries.

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Edits for the DOCS entry are as follows: DOCS Entry

Edit

Check-in code

PA or PU

Pax Entry #

1

Special Service Requirements Code

DOCS

Issuing Country

Two – Three letter country code

Document number

Up to 15 alpha/numerics

Passenger Nationality

Two – Three letter country code

Date of Birth

14AUG65

Gender

M or F FI or MI (infant indicator)

Expiration date

28JAN09

Surname

BYRD

Given name

MILLY

Middle name

(optional)

Table 8.6 DOCS Entry Edits

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Below is an example of how to add the DOCS entry to a passenger’s record: 1. Display the PS list, enter PS Flight/Date: ►PS1548/. The Passenger List for the flight and date entered displays: ps1548 ►PS: XS1548/03MAR MEX D10/123 GTD/???? POS/GATE BDT2130 SD2200 ED2200 1. 1SMITH/JOHN M ATL 2. 1BYRD/MILL+ M ATL 3. 1CARR/BETT+ M ATL 4. 1DOE/JOHN M ATL 5. 1WARREN/JAMES+ M ATL 6. 1FIELD/DONA+ F ATL 7. 2LEAHY/RICH+ F ATL LEAHY/JANE F ATL

SA2345

FT0045

CC/NAM

2. Display a passenger’s PDD: ►PDD:02PS

The Passenger Record displays: PDD:02 PDD: XS1548/03MARMMEX,02 1. BYRD/MILLY

PNR RL DI93KD M ATL M1/80

3. Check-in the passenger with the following entry: ►PA1,0/0,docs/p/usa/920881/usa/14aug65/f/28jan09/byrd/milly

4. The PDD displays the following DOCS information: ►PDD:01

PDD: XS1548/03MARMMEX,01 PNR RL DI93KD 1. BYRD/MILLY BN001 SN21J M ATL OKT M1/80 DOCS-P /USA/920881/USA/14AUG65/F /28JAN09/BYRD/MILLY// ACC VDT2110 AGT877/03MAR1105 Note: When using a facilitation document (DOCS/F), it is possible to have a document with no expiration date. In this case replace the expiration date with a “/”. To enter a document with no expiration date, use the following entry: PA1,0/0,DOCS/F/CAN/989898/CAN/14AUG65/F//BYRD/MILLY

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Adding Infants – Travel Document Information An infant requires DOCS information in the passenger record in addition to the adult DOCS information. An infant was added to the previous passenger record to demonstrate how to add an infant passport. The DOCS entry for an infant is almost identical to the adult entry with one exception. The infant indicator is entered with the gender, using MI or FI to identify the infant. 5. Redisplay the previous passenger’s PDD: PDD:01 The Passenger Record displays: ►PDD:01 PDD: XS1548/03MARMMEX,01 PNR RL DI93KD 1. BYRD/MILLY BN001 SN14A M ATL OKT INF1/10 M1/80 INF-MARY DOCS-P /USA/920881/USA/14AUG65/F /28JAN09/BYRD/MILLY// ACC VDT2110 AGT877/03MAR1105 SCW VDT2110 AGT877/03MAR1105/OKT PU VDT2110 AGT877/03MAR1221/INF 6. Add the infant passport with the following entry: ►PU1,DOCS/P/USA/923498/USA/14AUG04/FI/17NOV15/BYRD/MARY 7. The PDD now includes DOCS information for the infant: ►PDD:01 PDD: XS1548/03MARMMEX,01 PNR RL DI93KD 1. BYRD/MILLY BN001 SN14A M ATL OKT INF1/10 M1/80 INF-MARY DOCS-P /USA/923498/USA/14AUG04/FI/17NOV15/BYRD/MARY// DOCS-P /USA/920881/USA/14AUG65/F /28JAN09/BYRD/MILLY// ACC VDT2110 AGT877/03MAR1105 SCW VDT2110 AGT877/03MAR1105/OKT PU VDT2110 AGT877/03MAR1221/INF PU VDT2110 AGT877/03MAR1231/DOCS SCW VDT2110 AGT877/03MAR1231/OKT ►

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8.2.12.2Deleting Docs from Passenger Records To delete DOCS from a single passenger use the following format: PW1,DOCS Entry: PW1,DOCS Response: PDD:01 PDD: XS060/11JANCATL,01 PNR RL RQ5MKC 1. JESSE/JULYE A6 BN008 SN15A C YYZ M1/88 DOCA-D/USA/111 LEE ST/NEW YORK/NY/123454/ DOCS-P /ROU/765423/ROU/12JUN75/F /20JAN08/JESSE/JULYE// ACC VDT2110 AGT877/11JAN1111/SN15A To delete DOCS from a passenger with multiple passengers in the same record: PW1P2,DOCS Entry: PW1P2,DOCS Response: PDD:01 PDD: XS060/11JANYATL,01 1. SMITH/ANDY BN014 SN40K Y YYZ M5/440 DOCA-D/CAN/TORONTO/ DOCS-P /USA/93493/USA/15NOV61/M /15DEC05/SMITH/ANDY// SMITH/BETTY BN015 SN40J Y YYZ DOCA-D/CAN/TORONTO/ DOCS-P /USA/99984/USA/15NOV62/F /02JAN06/SMITH/BETTY// SMITH/CHARLES BN016 SN40H Y YYZ DOCA-D/CAN/TORONTO/ DOCS-P /USA/93495/USA/15NOV90/M /19AUG10/SMITH/CHARLES// SMITH/DEBRA BN017 SN40G Y YYZ DOCA-D/CAN/10 1ST ST/TORONTO/ DOCS-P /USA/93493/USA/15NOV61/M /22AUG09/SMITH/DEBRA// SMITH/EDWARD BN018 SN40F Y YYZ DOCA-D/CAN/10 1ST ST/TORONTO/ON/ DOCS-P /USA/99984/USA/15NOV62/M /15APR07/SMITH/EDWARD// ACC VDT2110 AGT877/11JAN1159/P1/SN40K ACC VDT2110 AGT877/11JAN1159/P2/SN40J ACC VDT2110 AGT877/11JAN1159/P3/SN40H ACC VDT2110 AGT877/11JAN1159/P4/SN40G ACC VDT2110 AGT877/11JAN1159/P5/SN40F To delete DOCS for all passengers in the same record: PW1,DOCS/ALL

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Entry: PW1,DOCS/ALL Response: PDD:01 PDD: XS060/11JANYATL,01 1. MCCOLM/A MR BN009 SN35K Y YYZ M1/88 F1/70 DOCA-D/CAN/222 LEE ST/TORONTO/ DOCS-P /CAN/9483938/CAN/12JUL64/M /15OCT05/MCCOLM/ALLEN// MCCOLM/B MRS BN010 SN35J Y YYZ DOCA-D/CAN/222 LEE ST/TORONTO/ DOCS-P /CAN/2191929/CAN/12JUL65/F /15OCT05/MCCOLM/BETH// ACC VDT2110 AGT877/11JAN1117/P1/SN35K ACC VDT2110 AGT877/11JAN1117/P2/SN35J Note: The above procedures for deletion are DOCS are the same required for deletion of DOCA and DOCO. 8.2.12.3DOCA - Address Information Different governments require UN Paxlist information based upon the passengers residence or destination address, both residence and destination address, or the passengers country of residence. The passenger address information is defined in the element type: Residence Address

R

Destination Address

D

Edits for the DOCA entry are as follows: DOCA Entry

Edit

Check-in code

PA or PU

Pax Entry #

1

Special Service Requirements (SSR) code

DOCA

Type of address

R = Residence D = Destination

Destination or Residence of Country

Two – Three letter country code

Address Details

10 Peachtree Road

City

Atlanta

State/Province/County

GA

Postal or Zip Code

30330

Infant Indicator

I

Table 8.7 DOCA Entry Edits Checking in Passengers with a Destination or Residence Address 8. Accept a passenger on to the flight and redisplay the passenger record: ►PDD:01 The Passenger Record displays:

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►PDD:01 PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN27A Y ATL OKT M1/80 ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT ► 9. Add the destination address to this passenger’s record using the PU entry: ►PU1,DOCA/D/USA/10 PEACHTREE ST/ATLANTA/GA/33030 The PDD now includes the destination address in the passenger record. PDD:01 PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN27A Y ATL OKT M1/80 DOCA-D/USA/10 PEACHTREE ST/ATLANTA/GA/33030/ ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT PU VDT2110 AGT877/03MAR1306/DOCA 10. Using the same passenger we will add a country of residence with no additional address information with the following entry: PU1,DOCA/R/DEU Redisplay the passenger record to see it contains the DOCA entry with the country of residence. PDD:01 PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN27A Y ATL OKT M1/80 DOCA-R/DEU// DOCA-D/USA/10 PEACHTREE ST/ATLANTA/GA/33030/ ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT PU VDT2110 AGT877/03MAR1306/DOCA PU VDT2110 AGT877/03MAR1313/DOCA Adding Infants – Address Information Infants may require: ƒ

destination address

ƒ

residence address

ƒ

country of residence

The DOCA entry for infants is almost identical to adults with one exception. An “/I” is added to the end of the entry to identify the infant. An infant has been added to the previous passenger record in order to demonstrate how to add an infant passport. 11. Display the passenger record: ►PDD:01

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►PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN31J S Y ATL OKT INF1/10 M1/80 INF-GRETCHEN DOCA-R/DEU// DOCA-D/USA/10 PEACHTREE ST/ATLANTA/GA/33030/ ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT PU VDT2110 AGT877/03MAR1306/DOCA PU VDT2110 AGT877/03MAR1313/DOCA PU VDT2110 AGT877/03MAR1337/INF 12. The following entry adds a destination address for the infant: ►PU1,DOCA/D/USA/10 PEACHTREE ROAD/ATLANTA/GA/33030/I 13. An infant destination address now displays in the passenger record: PDD:01 PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN31J S Y ATL OKT INF1/10 M1/80 INF-GRETCHEN DOCA-D/USA/10 PEACHTREE ROAD/ATLANTA/GA/33030/I DOCA-R/DEU// DOCA-D/USA/10 PEACHTREE ST/ATLANTA/GA/33030/ ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT PU VDT2110 AGT877/03MAR1306/DOCA PU VDT2110 AGT877/03MAR1313/DOCA PU VDT2110 AGT877/03MAR1337/INF PU VDT2110 AGT877/03MAR1357/DOCA 14. We will also add a country of residence for the infant to the passenger record with the following entry: PU1,DOCA/R/DEU/////I Note: It is mandatory to add five slashes between the country of residence and the infant indicator when adding country of residence only. 15. Display the passenger record to verify that the infant country of residence was added to the passenger record, enter: ►PDD:01

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To display: PDD: XS1548/03MARYMEX,01 PNR RL 92K292 1. PETRALLI/INGE BN003 SN31J S Y ATL OKT INF1/10 M1/80 INF-GRETCHEN DOCA-R/DEU//I DOCA-D/USA/10 PEACHTREE ROAD/ATLANTA/GA/33030/I DOCA-R/DEU// DOCA-D/USA/10 PEACHTREE ST/ATLANTA/GA/33030/ ACC VDT2110 AGT877/03MAR1304 SCW VDT2110 AGT877/03MAR1304/OKT PU VDT2110 AGT877/03MAR1306/DOCA PU VDT2110 AGT877/03MAR1313/DOCA PU VDT2110 AGT877/03MAR1337/INF PU VDT2110 AGT877/03MAR1357/DOCA PU VDT2110 AGT877/03MAR1400/DOCA ► 8.2.12.4DOCO (Other Travel Related Information) Information Visa and Place of Birth are elements that may be included as part of Other Travel Related Information. A Visa is considered a secondary travel document and must be used in conjunction with a primary document. Edits for the DOCO entry are as follows: DOCO Entry

Edit

Check-in code

PA or PU

Pax Entry #

1

Special Service Requirements code

doco

Passenger Place of Birth

Sydney AUS

Document Type

V

Document number

Up to 15 alpha/numerics

Document Place of Issue

City where VISA was issued

Document Date of Issue

15DEC05

Country for which VISA is applicable

Two – Three letter country code

Table 8.8 DOCO Entry Edits

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Checking in Passengers with Place of Birth and VISA information 16. Accept a passenger on a flight and redisplay the record, enter: ►PDD:01 To display: PDD: XS1548/03MARFMEX,01 PNR RL DK29D2 1. FIELD/DONALD BN004 SN3J S F ATL OKT M1/80 ACC VDT2110 AGT877/03MAR1446 SCW VDT2110 AGT877/03MAR1446/OKT 17. Add place of Birth and VISA information using the following: PU1,DOCO/SYDNEY AUS/V/AB54321/SYDNEY/15DEC05/USA 18. The PDD now contains Place of Birth and VISA information, enter: ►PDD:01 To display: PDD: XS1548/03MARFMEX,01 PNR RL DK29D2 1. FIELD/DONALD BN004 SN3J S F ATL OKT M1/80 DOCO-SYDNEY AUS/V/AB54321/SYDNEY/15DEC05/USA/ ACC VDT2110 AGT877/03MAR1446 SCW VDT2110 AGT877/03MAR1446/OKT PU VDT2110 AGT877/03MAR1449/DOCO Adding Infants –Place of Birth and VISA Information Infants may require a VISA. The DOCO entry for an infant is almost identical to adults with one exception. An “/I” is added to the end of the entry to identify the passenger as an infant. An infant was added to the previous record to demonstrate how to add an infant’s place of birth and VISA information. 19. Accept the infant on a flight and redisplay the record, enter: ►PDD:01 To display: PDD: XS1548/03MARFMEX,01 PNR RL DK29D2 1. FIELD/DONALD BN004 SN2D F ATL OKT INF1/10 M1/80 INF-JOHN DOCO-SYDNEY AUS/V/AB54321/SYDNEY/15DEC05/USA/ ACC VDT2110 AGT877/03MAR1446 SCW VDT2110 AGT877/03MAR1446/OKT PU VDT2110 AGT877/03MAR1449/DOCO PU VDT2110 AGT877/03MAR1459/INF 20. The following entry adds place of birth and VISA information to the infant: ►PU1,DOCO/SYDNEY AUS/V/CD1234567/SYDNEY/15DEC05/USA/I

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21. The PDD now displays the infant Place of Birth and VISA information, enter: ►PDD:01 To display: PDD: XS1548/03MARFMEX,01 PNR RL DK29D2 1. FIELD/DONALD BN004 SN2D F ATL OKT INF1/10 M1/80 INF-JOHN DOCO-SYDNEY AUS/V/CD1234567/SYDNEY/15DEC05/USA/I DOCO-SYDNEY AUS/V/AB54321/SYDNEY/15DEC05/USA/ ACC VDT2110 AGT877/03MAR1446 SCW VDT2110 AGT877/03MAR1446/OKT PU VDT2110 AGT877/03MAR1449/DOCO PU VDT2110 AGT877/03MAR1459/INF PU VDT2110 AGT877/03MAR1505/DOCO 8.2.12.5Entries to List Passengers with DOCS, DOCO or DOCA Information To identify passengers with travel document information: DOCS 22. Enter Flight/Date,DOCS. ►PS:218/.,DOCS The response is a list of all passengers with DOCS information. ►PS: 2M218/27FEB CDG,DOCS OP/NAM 757/200 GTD/???? POS/GATE BDT2230 SD2300 ED2300+1 SA0600+1 FT1300 1. 1HERNANDEZ/LMR BN004 SN36F Y ATL DOCA DOCS 2. 3MOUSSA/AMR BN001 SN13C Y ATL O DOCA DOCO DOCS MOUSSA/BMR BN002 SN13B Y ATL O DOCA DOCO DOCS MOUSSA/CMRS BN003 SN13A Y ATL O DOCA DOCO DOCS 3. 1YAGO/CRMS BN005 SN25F Y ATL DOCA DOCS DOCA 23. Enter Flight/Date,DOCA. ►PS:218/.,DOCA The response is a list of all passengers with DOCA information. ►PS: 2M218/27FEB CDG,DOCA OP/NAM 757/200 GTD/???? POS/GATE BDT2230 SD2300 ED2300+1 SA0600+1 FT1300 1. 3MOUSSA/AMR BN001 SN13C Y ATL O DOCA DOCO DOCS MOUSSA/BMR BN002 SN13B Y ATL O DOCA DOCO DOCS MOUSSA/CMRS BN003 SN13A Y ATL O DOCA DOCO DOCS

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DOCO 24. Enter Flight/Date,DOCO. ►PS:218/.,DOCO The SITA DCS system provides a listing of passengers on the flight and date who have DOCO travel document information available. For example: ►PS:218/-,DOCO ►PS: 2M218/27FEB CDG,DOCO OP/NAM 757/200 GTD/???? POS/GATE BDT2230 SD2300 ED2300+1 SA0600+1 FT1300 1. 3MOUSSA/AMR BN001 SN13C Y ATL O DOCA DOCO DOCS MOUSSA/BMR BN002 SN13B Y ATL O DOCA DOCO DOCS MOUSSA/CMRS BN003 SN13A Y ATL O DOCA DOCO DOCS 8.2.12.6Entries to List Passengers Missing DOCS, DOCO or DOCA Information To identify passengers missing travel document information: 25. Enter Flight/Date,NDOCS. ►PS:1548/.,ndocs The SITA DCS system displays a listing of passengers on the flight and date who are missing DOCS travel document information. ►ps1548,ndocs

►PS: XS1548/06MAR MEX,NDOCS D10/LORI GTD/???? POS/GATE BDT2130 SD2200 ED2200 SA2345 FT0045 1. 1AKRAWUTTICHA/A M+G2 SN28J Y ATL RES PSPT 2. 1CLEAVER/WARD Y ATL PSPT DOCA 3. 1HUYNHBAINHI/MRS Y ATL PSPT DOCA DOCO 4. 2MCEWAN/JOHN+ Y ATL PSPT DOCA MCEWAN/LYBE+ Y ATL PSPT DOCA 5. 2MCGARRY/M MR+ Y ATL DOCA MCGARRY/J MR Y ATL PSPT DOCA

OP/NAM

To identify passengers missing address information: 26. Enter Flight/Date,NDOCA. ►PS1548/.,NDOCA A list of passengers on the flight and date who are missing DOCA travel document information displays. ►PS: XS1548/06MAR MEX,NDOCA D10/LORI GTD/???? POS/GATE BDT2130 SD2200 ED2200 SA2345 FT0045 1. 1AHMED/MMKY+ Y ATL O DOCS 2. 1AKRAWUTTICHA/A M+G2 SN28J Y ATL RES PSPT 3. 1APPLE/GOLD+ Y ATL PSPT DOCO DOCS 4. 1BASHIR/RAZI+ G2 SN16J Y ATL RES PSPT DOCS

OP/NAM

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To identify passengers missing Visa or Place of Birth: 27. Enter Flight/Date,NDOCO ►PS1548/.,NDOCO A list of passengers on the flight and date who are missing DOCO travel document information displays. PS: XS1548/06MAR MEX,NDOCO D10/LORI GTD/???? POS/GATE BDT2130 SD2200 ED2200 SA2345 FT0045 1. 2AHMED/CHOW+ Y ATL DOCA DOCS AHMED/AZWA+ Y ATL DOCA DOCS 2. 1AHMED/MMKY+ Y ATL O DOCS 3. 1AKRAWUTTICHA/A M+G2 SN28J Y ATL RES PSPT 4. 1BAGIROVA/ELVI+ Y ATL DOCA DOCS 5. 1BASHIR/RAZI+ G2 SN16J Y ATL RES PSPT DOCS

OP/NAM

8.2.12.7Error Responses for DOCS, DOCA, DOCO Error Message

Definition

ADDRESS CODE REQUIRED

No address type code was entered the DOCA field.

BIRTHDATE REQUIRED

Date of Birth was not entered in the DOCS field.

COUNTRY CODE REQUIRED

An address was entered and no country code was included in the entry for the DOCA or DOCO field.

DOCUMENT NUMBER REQUIRED

A document number was not entered in either the DOCS or DOCO field.

EXCEEDS MAXIMUM NUMBER OF CHARACTERS

The maximum number of characters for a field is exceeded. The maximum number of characters may vary per field.

EXPIRY DATE REQUIRED

The expiration date of the travel document was not entered in the DOCS field.

GENDER REQUIRED

The gender of the passenger or crew was not entered in the DOCS field.

INVALID ADDRESS CODE

A code other than an "R" or "D" was entered the DOCA field.

INVALID COUNTRY CODE

A country/state code was entered that is invalid or does not exist.

INVALID DOCUMENT CODE

A non-standard IATA document type code was entered in the DOCO or DOCS field.

ISSUE DATE

A Visa Date of Issue is missing or an invalid date format was entered in the DOCO field.

ISSUING COUNTRY/STATE

A valid three-letter country code was not entered in the DOCO field.

NATIONALITY REQUIRED

A three-letter nationality code was not entered n the DOCS field.

NEED DOCUMENT TYPE CODE

No document type code was entered in the DOCS field.

NEED PLACE OF ISSUE

Place of issue was not entered in the DOCO field.

NEED TRAVEL DOCUMENT GIVEN NAME

The given name as it appears on the travel document was not entered in the DOCS field. SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal

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NEED TRAVEL DOCUMENT SURNAME

The surname as it appears on the travel document was not entered in the DOCA or DOCS field.

INFANT INDICATOR

Only ‘I’ is valid indicator.

INVALID DOCUMENT TYPE (DOCS)

Only P, A, C, I, AC, IP, F are valid types.

INVALID DATE

Date not in format of ddmmmyy (19APR04)

INVALID GENDER

Only F = Female, M = Male, FI = Female Infant, MI = Male Infant allowed. Note: U = Unknown is allowed on PNL but is not allowed during check-in or update.

INVALID VISA CODE

Only ‘V’ is valid indicator.

Table 8.9 Error Responses for UN Paxlist 8.2.13 Passport Information at Check-In Time Passport information in a passenger record may be entered at the time a passenger checks in at the airport. Airport staff may add passport information for passengers that do not have a PSPT item in their record from reservations in the same transaction used to check in the passenger. PA Use and Restrictions The PA transaction may be used to add initial passport information with a PSPT item. If a PSPT item is already present in a passenger record, a PSPT item is not allowed with a PA transaction. PA Input The PSPT item is input with the PA transactions as other passenger handling items in the following format: ►PA:entry nbr,bags,PSPT/passport details Details for the PSPT item are listed in the order below. All items (numbered 1 thru 8) are followed by an oblique. PSPT/

Mandatory

1. passport number

Mandatory

Maximum 35 characters.

2. IATA country code of issue

Mandatory

Two- or three-alpha characters.

3. date of birth

Mandatory

Day/month/year (e.g., 01JAN50).

4. gender code

Mandatory

M-male F-female.

5. surname

Mandatory

6. first name

Mandatory

7. expiration date

Optional

Day/month/year (e.g., 01JAN06).

8. Nationality

Mandatory

Two- or three-alpha characters.

All passport details are followed by an oblique. If the optional field of expiry date is omitted, obliques will be consecutive. For example a passenger with a PSPT remark where the expiration date is omitted is input as shown below: ►PA1,1/10,B,PSPT/F/P094158760/US/22MAR57/F/SMITH/MARY//US

1 Example of the PSPT item with all details entered.

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►PA:1,1/10,B,PSPT/P/P04126490/US/20AUG65/M/SMITH/JOHN/01JAN06/US

1 Example of an input for a NREC passenger. ►PA:XS100F1TOLSON/MR,1/10,B,PSPT/P/P87638121/US/03APR43/M/TOLFSON/JAMES/20D EC70/US To input an infant passport, the code PSPTI is required. Using the PSPT code with the “I” attaches the passport information to the infant(s). The number of PSPTI remarks cannot exceed the number of infants in the party. An example of an input for a passenger traveling with an infant is shown below. ►PA:1,1/9,B,INF1SUE,PSPT/P12328/US/20JUN57/F/SMITH/MARY/29JAN10/US,PSPTI/P1 2328/US/18JUN07/F/SMITH/SUE/29DEC20/US To attach passport remarks on specific passengers in a multi-passenger record, the PSPT item may be used with a number to correspond with the order of the passenger within a single passenger record. Example of a multiple passport entries for a family of 2JONES/MR/MRS. ►PA1,3/33,B,PSPT1/A1238564/US/20JUN50/M/JONES/MICHAEL/16MAR10/US,PSPT2/A546 3245/US/03JUL57/F/JONES/MARY/19APR12/US The entry should be in the same order as the first names, i.e., in this case A1238564 is Mr. Jones' and A5463245 is Mrs. Jones'. Error Responses In addition to the existing error responses for the PA transaction, the following error responses apply. Response

Explanation

Country

The country of issuance or nationality is missing from the PSPT input.

Date

A date is missing from the format of the PSPT input.

Gender Required

The gender is missing from the PSPT input.

Number

The passport documentation number is missing from the input.

Name Required

The surname or given name or both are missing

Nationality Required

Nationality is missing

Table 8.10 Passport Information at Check In Error Responses .

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8.2.14 Adding PSPT after Initial Check-in The PU transaction can add initial passport information to a passenger record with a PSPT item after a passenger has been accepted on the flight, or to amend existing PSPT information. An OCR document scanner can accept PSPT information. PU Use and Restrictions A PU transaction requires a prior PDD or PS display. If a PSPT item is already present in a passenger record but needs to be updated with a new PSPT item, a PW entry will need to be used to delete to the old PSPT item and then updated using the PU entry. PU Input The PSPT item is input with the PU transaction as are other passenger handling items in the following format: ►PU: entry nbr,PSPT/passport details Details for the PSPT item are listed below. An oblique follows all items (numbered 1 thru 8). PSPT/

Mandatory

1. passport number

Mandatory

maximum 35 characters

2. IATA country code of issue

Mandatory

Two or three-alpha characters

3. date of birth

Mandatory

da/mon/yr (e.g., 01JAN50)

4. gender code

Mandatory

M - male F - female

5. surname

Mandatory

6. first name

Mandatory

7. expiration date

Optional

da/mon/yr (e.g., 01JAN06)

8. Nationality

Mandatory

Two or three-alpha characters

Example of the PSPT input on a passenger without an expiry date: An oblique follows all passport details. If the optional expiry date is omitted, oblique’s are consecutive. For example a passenger with a PSPT remark where the expiration date is omitted: ►PU:1,PSPT/P094158760/US/22MAR57/F/SMITH/MARY//US Example of the PSPT item added with all details entered. ►PU:1,PSPT/P04126490/US/20AUG65/M/SMITH/JOHN/01JAN06/US If an OCR document scanner processes the passports, then the PSPT item is input with the PU transaction in the following format: ►PU:flt nbr/dateSB nbr or BN nbr,PSPT/document type/passport details ►PU:XS123/.BN019,PSPT/P/L12345/US/23JUN67/F/JONES/RACHEL/29JUN10/US Table 8.11 Passenger Update at Check In Error Responses 8.2.15 PSPT DOB FOR WATCHLIST PSPT DOB is available for use with the US and Canadian watchlist when PSPT or DOCS is not required but DOB is necessary for Watchlist clearance. The PSPT code “B” is used when using the PSPT entry for DOB only. SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal 29 August 2008 – Revision 7.2

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1 Example of the PSPT DOB entry: ►PA:1,PSPT/B/20AUG65/SMITH/JOHN PSPT DOB can also be used for an infant by adding an “I” after PSPT.

1 Example of the PSPT DOB entry for an infant: ►PA:1,PSPTI/B/20AUG65/SMITH/ANGELA 8.2.16 Deletion of PSPT Remark The PW transaction can delete a PSPT item from a passenger’s record. PW Use and Restrictions The PW transaction is allowed after a prior PS, SB or PDD display. . PW Input A PW transaction can delete a PSPT item from a passengers record with the following format: ►PW:1,PSPT/ALL

1 Example of a transaction to delete one of the PSPT items on multi-passenger record. ►PW:1,PSPT/1

1 Example of a transaction to delete PSPT items from passengers one, three and four of a passenger record.

►PW:1,PSPT/1/3/4

1 Example of a transaction to delete all the PSPT items from a multi passenger record. ►PW:1,PSPT/ALL Processing The PSPT item is deleted from the passengers record is included in the PDD transaction for a specific passenger or passengers. The PDD history includes deletion of the PSPT item, within the current design of the PDD history. PW Output The output for a successfully completed PW transaction is a passenger status response display. There is no change to the existing response. Error Responses Response

Explanation

Format

The format of the PSPT deletion is incorrect.

Modification Not Possible

There is not a PSPT item to delete in this passenger record.

Table 8.12 Delete PSPT Remark Error Responses Subsequent Processing All processing not specifically mentioned remains unchanged.

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8.2.17 Passenger Handling Displays PS Display Passengers with passport remarks are easily identified with the PSPT items on the PS display for each passenger having passport remarks. PS Input

1 An example of the PS input, with PSPT as the option. ►PS:FLT/DATE/CLASS,PSPT PS Output

1 An example of a PS list sorted with the PSPT item is shown below: PS: XS500/29AUGXATL,PSPT DC9/JRAM GTD/???? POS/GATE 1. 2CHARLES/MR CHARLES/MRS 2. 2CURIE/PIER+ CURIE/MADA+ 3. 1DOUGLAS/KIRK 4. 1EINSTEIN/ALBE+

BDT1730 SD1800 BN002 SN27C BN003 SN27B BN001

SN14F

Y Y Y Y Y Y

OP/NAM ED1800 JFK MSG PSPT JFK PSM JFK PSPT JFK PSPT JFK PSM MSG PSPT JFK PSPT

8.2.18 PDD Display Each passenger record shows the PSPT remark, much as the other special remarks or items are displayed.

1 An example of the output when a PSPT item is present in the passenger record is shown below. PDD:1 PDD: XS500/26AUGYATL,1 1. CHARLES/MR BN004 SN10C Y MSP CHARLES/MRS BN005 SN10B Y MSP ACC VDT965 AGT1/26AUG1406 PSPT-CHARLES/RAYMR/P123456/GB/01JAN50/M/01JAN06 CHARLES/RAYNELMR

BAG1/10/0

8.2.19 Boarding Pass Inhibit for APIS Flights The ability to inhibit boarding pass issuance until all required APIS data is entered in the passenger’s record is available on all APIS flights. The SITA Helpdesk should be contacted to set the Boarding Pass Inhibit parameter. In addition, segment data for the city pairs requiring boarding Pass inhibit should be added to the CSM for each flight requiring this function. For information on adding segment data to the CSM see the Check-in Supervisor User Guide.

8.2.19.1Crew Mask Entries Some countries may require travel document and other information for crew members. This information can be added to the crew mask. The following entry displays the crew mask: CREW:XS 1548/.

1 The crew list for the flight and date displays.: CREW:XS1548/06MAR06 /ATL

Delete crewman:_

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*Personal Information Surname:________________________________________ Given/Middle Name:___________________ /_________________________ Gender:_

Nationality:___

Birth date:_______

PCTC: ______________________________________________________________ Residence country:___ Address Details:___________________________ ZIP/Postal Code:____________

City:_________________________________

State/Province/Country:_______________________________ Final Destination:___ Crew Status:___

Birth Place:_____________________________ Crew Title:_________________________

*Document Information P = Passport

C = US Resident card

M = Military-ID T = US Re-entry permit A = Alien registration card Document type:___

Expiration date:_______

Country of issue:___

Document Number:__________________________________________ VISA Number:________________________

Issued for country:___

VISA Issue Date:_____ Place of Issue:_____________________________ Airline or Gov Override Indicator (APP only):_

Override Country:___

Authorized By:___________________________________________________ *Pilot Information (UN PAXLST only) License number:________________

Country of issue:___

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1 Add required information to the crew mask for the country you are sending to: CREW:XS 1548/06MAR06 /ATL _

Delete crewman:

*Personal Information Surname: SMITH___________________________________ Given/Middle Name: JOHN______________ / _______ Gender: M Nationality: USA Birth date: 29JAN65_______ PCTC: 1234567890_____________________________________________________________ Residence country USA Address Details: 10 ANY ST__________________________ ZIP/Postal Code: 12345__________ City: ATLANTA____________________________ State/Province/Country: GA USA_____________________________ Final Destination: ATL Birth Place: USA+ATLANTA+GA_____________________ Crew Status: CR1 Crew Title: CAPTAIN_____________________ *Document Information P = Passport C = US Resident card M = Military-ID T = US Re-entry permit A = Alien registration card Document type: P__ Expiration date: 23AUG08 Country of issue: USA Document Number: 938498988__________________________ VISA Number: ________________________________ Issued for country: ___ VISA Issue Date: _____ Place of Issue: ___________________________________ Airline or Gov Override Indicator (APP only): _ Override Country: ___ Authorized by:______________________________________________________________ *Pilot Information (UN PAXLST only) License number: 9389898_____________ Country of issue: USA

Crew information will vary according to government requirements. Above is an example of a completed crew mask based on inbound flight requirements for the US. To display a list of crew members, us the PS entry: PS:FLT/DTE,CREW PS:1548/.,CREW

-PS: XS1548/06MAR MEX,CREW OP/NAM 747/SP

GTD/???? POS/GATE BDT1000 SD1030 ED2359

1. 1SMITH/JOHN

SA1400

FT2001

! JFK PSPT PCTC DOCA DOCO DOCS

The crew records can be displayed either by the PDD or the Crew Mask using the following entries: To display the PDD: PDD:NBR PDD:01

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1 PDD displays as follows: PDD:01 PDD: XS1548/06MAR!MEX,01

PNR RL CREW

1. SMITH/JOHN

! ATL

PCTC-1234567890 CREW-

/CR1/CAPTAIN

LICENSE-USA/9389898 APP DOCA-R/USA/10 ANY ST/ATLANTA/GA USA/12345/ DOCO-USA+ATLANTA+GA/V/ DOCS-P /USA/938498988/USA/29JAN65/M /23AUG08/SMITH/JOHN// PSPT-P/938498988/USA/10JAN65/M/SMITH/JOHN/23AUG08/USA To display the crewmember by mask: CREW:NBR CREW:XS 1548 /06MAR06 /ATL

Delete crewman:_

*Personal Information Surname:SMITH___________________________________ Given/Middle Name:JOHN______________ /___________________________ Gender:M

Nationality:USA

Birth date:29JAN65

PCTC:1234567890_____________________________________________________ Residence country:USA

Address Details:10_ANY_ST_________________

ZIP/Postal Code:12345_____

City:ATLANTA__________________

State/Province/Country:GA_USA_______________________ Final Destination:___ Crew Status:CR1

Birth Place:USA+ATLANTA+GA____________ Crew Title:CAPTAIN___________________

*Document Information P = Passport

C = US Resident card

M = Military-ID T = US Re-entry permit A = Alien registration card Document type:P__ Expiration date:23AUG08

Country of issue:USA

Document Number:938498988__________________________ VISA Number:____________________________ VISA Issue Date:____

Issued for country:___

Place of Issue:________________________

Airline or Gov Override Indicator (APP only):_Override Country___ Authorized by:______________________________________ *Pilot Information (UN PAXLST only) License number:9389898____

Country of issue:USA

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To delete a crewmember, pull up the crew mask by the number on the PS List. Enter “Y” in the Delete Crewman line: CREW:1

CREW:XS 0047 /13SEP07 /JFK

Delete crewman:Y

*Personal Information Surname:SMITH___________ Given/Middle Name:JOHN_______________ /______________________ Gender:M

Nationality:USA

Birth date:10JAN65

PCTC:1234567890_________________________________________________ Residence country:USA Address Details:10_ANY_ST______________ ZIP/Postal Code:12345______ City:ATLANTA____________________________ State/Province/Country:GA_USA________________ Final Destination:___

Birth Place:USA+ATLANTA+GA_____________

Crew Status:CR1

Crew Title:CAPTAIN___________________

*Document Information P = Passport

C = US Resident card

M = Military-ID T = US Re-entry permit A = Alien registration card Document type: P__

Expiration date:23AUG08 Country of issue:USA

Document Number:938498988__________________________ VISA Number:__________________ VISA Issue Date:_______

Issued for country:___

Place of Issue:__________________________

Airline or Gov Override Indicator(APP only):_ Override Country:___ Authorized by:_________________________________ *Pilot Information (UN PAXLST only) License number:9389898_______

Country of issue:USA

8.2.20 Advanced Passenger Processing System (APP) Every passenger traveling into, out of, or through an Advanced Passenger Processing (APP) country is screened for authorization to board before a boarding pass is issued. This can include travel inbound to, outbound from or transiting an APP participating country. At this time the participating countries are Australia, New Zealand, Kuwait and Bahrain. The flight data can include information on a series of flights and ports on an international itinerary. The APP can involve passengers traveling on up to three separate flights and four separate ports. ƒ

Passengers traveling to, from or through an APP country require a PA transaction to CPS seeking authorization to board. All messages received by the CPS must be for a flight that is known to them.

ƒ

Agents can modify passport data in a passenger record prior to a check-in transaction.

ƒ

Passengers without authorization to board will not receive a boarding pass and the agent will be prompted to delete the passenger.

The system checks applicable Passenger Acceptance, Passenger Update, and Passenger Withdrawal transactions for an APP airline parameter and to which country the travel will involve. The system then SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal 29 August 2008 – Revision 7.2

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determines if either of the city pair (to/from) is in the APP participating country, and if the response is yes a message for PA, PU, or PW is generated. 8.2.21 Check-In 8.2.21.1 To Check Single Passengers: Use the PS List, for example: ► xs7777,namSMITH -PS: xs7777/10OCT SGN,NAMSMITH OP/NAM 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 1. 1SMITH/JOHN Y SYD -

SA2300

FT0800

The normal passenger check-in entry is: ►PA:1, DOCS/P/USA/T67778/USA/12jul67/M/12JUL15/SMITH/JOHN Note: To trigger the APP query DOCS or PSPT entries can be used. 8.2.21.2 To Check Multiple Passengers: Use the PS List (e.g., PS:XS123/., NAMBERRY;NAMALVAREZ): ► ps123/+,NAMBERRY;NAMALVAREZ -PS: XS123/11OCT SGN OP/NAM 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 1. 1ALVAREZ/JOSE Y SYD 2. 1BERRY/JOHN Y SYD

SA2300

FT0800

-PA1,0/0,DOCS/P/USA/T67778/USA/12jul67/M/12JUL15/ALVAREZ/JOSE;2, - DOCS/P/USA/T67234/USA/13SEP70/M/13SEP15/BERRY/JOHN 8.2.21.3 Checking a Passenger without PSPT or DOCS data: ƒ

If an agent attempts to check in any passenger(s) where PSPT or DOCS data is not present, the PSPT DATA REQUIRED error response returns.

-PA: XS123/11OCTYSYD3,0/0 AV C12Y135 PAD C0Y0 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 1. SMITH/JOHN BN003 SN21D

SA2300

FT0800

WARNING - APP FLIGHT - PSPT DATA ƒ

The PSPT or DOCS data can be added after the passengers is checked-in with the PU transaction, however this alone does not trigger the APP query; therefore another PU transaction needs to be done to send the APP query.

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Ps123/+,NAMSMITH -PS: xs123/11OCT SGN,NAMSMITH OP/NAM 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 SA2300 1. 1SMITH/JOHN BN003 SN21D Y SYD APP

FT0800

-PU:1,DOCS/P/USA/T67778/USA/12JUL67/M/12JUL15/SMITH/JOHN -PU: XS123/11OCTYSYD1,DOCS/P/USA/Y67778/USA/12JUL67/M/12JUL15/SMITH/JOHN AV C12Y135 PAD C0Y0 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 SA2300 FT0800 1. SMITH/JOHN BN003 SN21D

ps123/+,NAMSMITH -PS: XS123/11OCT SGN,NAMSMITH OP/NAM 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 SA2300 1. 1SMITH/JOHN BN003 SN21D Y SYD DOCS APP -PU:1,APP -PU: XS123/11OCTYSYD1,app AV C12Y135 PAD C0Y0 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 SA2300 1. SMITH/JOHN BN003 SN21D APP TRANSACTION IN PROGRESS AU APP* (0502) OK TO BOARD/BN3

FT0800

FT0800

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8.2.21.4 Check-in of Multiple Passengers - Partial Acceptance by CPS System. Boarding pass printing is suppressed for any passenger not receiving authorization to travel.

1 Example: Where one passenger receives OK and the other Not OK: 1. 2.

SMITH/TMR BN050 SN14A *Australia APP * OK TO BRD/BN050 TALBOT/KMRS Australia APP

BN051 SN14B * DO NOT BRD/BN051

*Australia APP Transaction in Progress ***Delete passenger*** ► PW-2,APP In this case, the boarding pass for BN050 is printed, but not for BN051. The response from CPS System displays under each passenger name. In addition the ► symbol ►PW-2,APP (for second passenger) transaction is presented to delete the passenger, if necessary.

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After SDCS sends the APP queries, the CPS system generates an appropriate response from the following list: Response

Explanation

OK TO BRD

All data required to assess the passenger is available and the passenger is granted clearance to board.

DO NOT BRD (D)

All data required to assess the passenger is available but the directive from the country indicates that the passenger is not permitted to board. After consultation with a government authority or a determination by the check-in agent that the passenger conforms to requirements of a special category of traveler according to the country’s regulations, the Do Not Board directive may be overridden by the check-in agent.

DO NOT BRD (X)

All data required to assess the passenger is available and the passenger is denied clearance to board. The check-in agent cannot override this directive.

Miscellaneous Messages (U)

Unable to determine the passenger status. The passenger identity cannot be uniquely determined because multiple records match the supplied data or there is a problem with database. Supply more specific passenger data to allow the system to assess the passenger. If this fails, get advice from the government agencies.

Miscellaneous Messages (I)

Insufficient data is available for an assessment. Provide additional passenger data.

Miscellaneous Messages (E)

Error is detected. Correct the error.

Table 8.13 APP Query Responses

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8.2.21.5 Passenger Cancellation Normal DCS processing for a PW applies.

1 Example of cancellation of a previous APP (ok to board) passenger: ► -pw:-1 -PW: XS7777/20OCTYSYD-1 AV C12Y138 PAD C0Y0 320/A GTD/???? POS/GATE BDT1130 SD1200 ED1200 1. SMITH/JOSEPH DELETED APP TRANSACTION IN PROGRESS AU APP* (8505) CANCELLED/BN1

SA2300

FT0800

8.2.21.6 Limits on Number of Passengers The APP application allows queries for up to five passengers at a time. Thus, if the Airline configuration for APP is set, SDCS will not check in more than five passengers at a time. For PW the limit is the same. If more than the limit is attempted, SDCS returns: ƒ

(For PA or PU) “Country Name APP Flight, 5 passenger maximum group size”.

ƒ

(For PW) ”Country Name APP Flight, 5 passenger maximum group size”.

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8.2.21.7 Standbys All PA entries result in an APP message being sent, however, if the passenger is not accommodated, but placed on standby, he does this with the benefit of being pre-approved. If the APP message is negative, the agent is notified and can take the appropriate action. Response (positive) : * AUSTRALIA APP TRANSACTION IN PROGRESS PDD: VN516/19JULYHAN,1 1. QUINCY/QUINT SB0222 APPB-AU /8501/OK TO BOARD -

LMTS Y MEL URES IDID00S101

Or if the response is negative: *

AUSTRALIA APP TRANSACTION IN PROGRESS

PDD: VN516/19JULYHAN,1 1. QUINCY/QUINT SB0222 LMTS Y MEL URES IDID00S101 APPI-AU /8513/DO NOT BOARD - PAX NOT KNOWN ***Uncheck passenger*** ►PW

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8.2.21.8 Override To override ‘Do not board’ passengers the transaction is the following: PU:1,APPG/AU/FREE TEXT PU:1,APPA/AU/FREE TEXT

AV C12Y137 PAD C0Y0 320/A GTD/???? POS/GATE BDT2230 SD2300 ED2300 SA0600+1 FT0400 1. ADAMS/BILL BN001 SN26C *SYD* ***PAX:NGOTHANHLAN(TOI PHAM)->GOI CACK--KT KY VSA/PSPT + TIETAB RATE NOT FOUND. NO JCD TABLE ENTRY FOR THIS DESTINATION: SYD -EXB:1/SPCH/CASH/VND0.0 APP TRANSACTION IN PROGRESS AU APP* (8502) DO NOT BOARD/BN1 **Delete -DO NOT BOARD- Passenger(s) -PW:-pu:1,appg/au/free text -PU: VN7777/20JULYSYD1,appg/au/free text AV C12Y137 PAD C0Y0 320/A GTD/???? POS/GATE BDT2230 SD2300 ED2300 SA0600+1 FT0400 1. ADAMS/BILL BN001 SN26C *SYD* ***PAX:NGOTHANHLAN(TOI PHAM)->GOI CACK--KT KY VSA/PSPT + TIETAB APP TRANSACTION IN PROGRESS AU APP* (8517) MAY BOARD - OVERRIDE ACCEPTED/BN1 -

Note: To override infants, the transaction is the following: PU:1,INFAPPG/NZ/FREE TEXT PU:1,INFAPPA/NZ/FREE TEXT

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8.2.21.9 Re-sending APP Message To clear some of the passenger status we can try to re-send the APP message with the following transaction after PDD display: PU:1,APP

pu:1,app -PU: XS781/21JULLMEL1,app AV C25Y281 PAD C0Y0 777/77C GTD/???? POS/GATE BDT1630 SD1700 ED1700 SA0835 FT1235 1. BRAVO/ROSALYN +B2 BN001 SN16G SGN PSM SN31K MEL PSM- CTCH-SGN-GRAND HOTEL-04JUL OUT 10JUL CTCH-DLI-EMPRESS HOTEL-10JUL OUT 12JUL CTCH-HOI AN-HOI AN HOTEL-12JUL OUT 15JUL CTCH-HAN-SUNNY HOTELIN 15JUL OUT 21JUL EQ CHG SGN APP TRANSACTION IN PROGRESS AU APP* (8510) DO NOT BOARD - CONTACT EOC/BN1 **Delete -DO NOT BOARD- Passenger(s) -PW:-

8.2.21.10 Status Codes After check-in the passengers can have the following status: •

APPB The passenger has been given clearance to board. (Screen message “OK to BRD”).



APPD The passenger is not to be permitted to board. After a consultation with governments authorities or a determination by the check-in supervisor that passenger conforms to the requirements according to the regulation of the country, the boarding directive may be overridden by the check-in supervisor. (Screen message “DO NOT BRD”).



APPU Unable to determine the status of the passenger. Multiple records have been found matching the data supplied. More specific bio-data must be supplied. (Screen message: Will vary depending on conditions).



APPI Insufficient data is available. (Screen message: Will vary depending on conditions).



APPE An error condition has been detected. All error conditions must be corrected before processing. (Screen message: Will vary depending on conditions).



APPP The message going or coming back was lost and response is pending. Try to re-send.

Note: If any passenger has status D / U / I / P or E, the check-in supervisor will not be able to close the flight. All conditions must be corrected before being able to close the flight.

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8.2.21.11 DFL Prohibited DFL for any APP flight is prohibited. If a DFL is attempted for an APP flight where check-in has taken place, the following warning will be displayed: DFL:781/./ALL 805 - APP FLIGHT - DFL NOT PERMITTED Note: Contact SITA Helpdesk staff to DFL any APP flight. 8.2.21.12 CREW Check-in APP will be sent when the crew mask is completed and entered after the required fields. If an override is necessary the information is entered as shown below in the example: CREW:MH 0141 /19MAR08 /SYD Delete crewman:_ *Personal Information Surname: PILOT______ Given/Middle Name: JOHN_ /_____________ Gender: M Nationality:AUS Birth date:10JUN65 PCTC: ______________________________________________________________ Residence country: AUS Address Details:10_ANY_ST____________________ ZIP/Postal Code: 54331____________ City: SYDNEY_______________________ State/Province/Country: AUS___________________ Final Destination: SYD Birth Place: AUS______________________ Crew Status: CR1 Crew Title: PILOT___________ *Document Information P = Passport C = US Resident card M = Military-ID T = US Re-entry permit A = Alien registration card Document type: P__ Expiration date: 22JUN10 Country of issue:AUS Document Number: 49842938498________________________ VISA Number: __________________________ Issued for country: ___ VISA Issue Date: _______ Place of Issue: _____________________________ Airline or Gov Override Indicator (APP only): G Override Country: AUS Authorized by:PER_AU_AUTH_221321_______________________________ *Pilot Information (UN PAXLST only) License number: ____________________ Country of issue:___

8.2.22 AQQ AQQ, APIS Quick Query, is currently being introduced by the US Government. AQQ has similarities to APP as it allows for immediate clearance of passengers upon check-in using a PA or PU entry. Passengers will receive one of three responses when an agent attempts acceptance of the passenger. These responses are OK TO BOARD, DO NOT BOARD – CONTACT CBP or SELECTEE status. 8.2.22.1Passenger Check-in and Update Below is an example of an AQQ transaction using Passenger Acceptance (PA) receiving an OK TO BOARD response: PS:XS123,NAMSOLE _PS: XS123/21FEB JFK,NAMSOLE 767/B GTD/???? POS/GATE BDT1830 SD1900 ED1900 SA2200 1. 1SOLENKO/VIKA+ Y KBP ADV-PU/NP DOCA DOCS APP PA1,0/0 PA: XS123/21FEBYKBP1,0/0 1. SOLENKO/VIKARO BN012 SN14C NOTIFIED NO EXCESS BAGGAGE INFORMATION _APP_ TRANSACTION IN PROGRESS US APP* (8501) OK TO BOARD/BN12

OP/NAM

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Below is an example of an AQQ transaction using Passenger Acceptance with a NO-FLY status: PS:XS123,NAMALEX _PS: XS123/21FEB JFK,NAMALEX 767/B GTD/???? POS/GATE BDT1830 SD1900 ED1900 1. 1ALEXANDER/CREW+ Y KBP DOCA DOCS PA1,0/0 1. ALEXANDER/CREWE BN001 SN25A _APP_ TRANSACTION IN PROGRESS US APP* (8540) DO NOT BOARD - CONTACT CBP (US)/BN1 **Delete -DO NOT BOARD- Passenger(s) _PW:-

OP/NAM SA2200

When receiving a “No-FLY response, the agent should contact the US authorities. AQQ does not allow for an override transaction as is used for APP. If it is determined by the authorities that an OK to Board will be allowed, the authorization will be received through an Unsolicited Message. The agent will then need to update the passenger record using a PU1,APP transaction. An example of a PU1,APP transaction to update passenger status: PU1,APP _PU: XS123/21FEBYKBP1,app AV C19Y192 PAD C0Y0 1. ALEXANDER/CREWE BN012 _APP_ TRANSACTION IN PROGRESS US APP* (8501) OK TO BOARD/BN12

SN25A

Below is an example of a passenger receiving a SELECTEE status: PA1,0/0 _PA: XS123/21FEBYKBP1,0/0 AV C19Y192 PAD C0Y0 767/B GTD/???? POS/GATE BDT1830 SD1900 ED1900 1. DRAGONS/CATALANS BN013 SN38G NO EXCESS BAGGAGE INFORMATION _APP_ TRANSACTION IN PROGRESS US APP* (8541) SELECTEE/BN13

SA2200

FT2000

8.2.22.2Passenger cancellation: A passenger may be deleted from an AQQ flight with a Cleared or Selectee status using the PW entry.

1 Below is an example of a passenger being deleted from an AQQ flight: _pw-1 _PW: XS123/26MARYKBP-1 AV C20Y202 PAD C0Y0 767/B GTD/???? POS/GATE BDT1830 SD1900 ED1900 1. DAVID/SIMON DELETED _APP_ TRANSACTION IN PROGRESS US APP* (8505) CANCELLED/BN1

SA2200

FT2100

If the passenger being deleted is a No–Fly passenger, no response will be received upon deletion of the passenger.

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8.2.22.3 Limits on Number of Passengers AQQ allows queries for up to five passengers at a time. Thus, if the Airline configuration for AQQ is set, SDCS will not check in more than five passengers at a time. For PW the limit is the same. If more than the limit is attempted, SDCS returns: ƒ

(For PA or PU) “Country Name APP Flight, 5 passenger maximum group size”.

ƒ

(For PW) ”Country Name APP Flight, 5 passenger maximum group size”.

8.2.22.4 DFL Prohibited DFL for any AQQ flight is prohibited. If a DFL is attempted for an AQQ flight where check-in has taken place, the following warning will be displayed: DFL:781/./ALL 805 - APP FLIGHT - DFL NOT PERMITTED Note: Contact SITA Helpdesk staff to DFL any AQQ flight. 8.2.23 Watchlist A Watch List is maintained by the US and Canada to monitor flights entering and leaving. This list is maintained on the SITA Reservations server and it is accessed during the check-in and pre-check in processes. The list includes individuals on “No Fly” and “Selectee” or “No Fly” only status for travel. A passenger on the No Fly list is barred from traveling on the aircraft. A passenger identified as Selectee will require additional security screening before they are allowed to board the aircraft. The agent must select the passenger or passengers for check-in and if the flight is going to (or from) a Watchlist airport, then DOCS or PSPT or Date of Birth must be added to the passenger record on transmit, and an internal check is made for a name and date of birth match.

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Example 1:

‘Normal’ Check-in

28. Retrieve passenger to check-in: X PDD:01 PDD: XS475/21MARYYYZ,01 1. ACKERS/JUDY

Y YVR

29. Check-in entry: X -PA1,1/12,PSPT/B/22JUN70/ACKERS/JUDY Response: -PA: XS475/21MARYYVR1,1/12,PSPT/B/22JUN70/ACKERS/JUDY AV F12C46Y423 PAD F0C0Y0 747/400A GTD/???? POS/GATE BDT1915 SD1945 ED1945 SA2030 1. ACKERS/JUDY BN001 SN46G NO EXCESS BAGGAGE INFORMATION

FT0245

30. PDD display: X PDD:01 PDD: XS475/21MARYYYZ,01 1. ACKERS/JUDY BN001 SN46G PSPT-B/22JUN70/ACKERS/JUDY ACC VDT2110 AGT877/21MAR1000/SN46G SCW VDT2110 AGT877/21MAR1000/OKT

Y YVR OKT BAG1/12/0

Note 1: The item ‘OKT’ (OK to travel) is attached to the passengers record to identify that a check was made and there was no match found for this passenger. The action code SCW (Security Checked Watch List) is also added to the history element. Note 2: If the check-in does not involve an airport to or froma Watchlist country, then no codes are attached to the passenger’s record even if they may be on the Watch List. Note 3: For passengers with an onward connection, by ‘through’ check-in, to a flight that involves a Watchlist airport then the same procedures apply to the onward flight. The check-in agent will get a warning if a match is found on the Watch List for the onward flight but the passenger will not be inhibited from checking-in on their flights. However, for NNN and depending on a parameter setting for SSS, they will be denied a boarding card.

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Example 2:

‘Selectee’ Check-in

31. Retrieve passenger to check-in: X PDD:01 PDD: XS475/21MARYJFK,01 1. SMITH/CHARLES

Y YYZ

32. Check-in entry: X -PA1,0/0,PSPT/P/5902843/US/10SEP44/M/SMITH/CHARLES/10JAN10/US Response: -PA: XS475/21MARYYYZ1,0/0,PSPT/P/5902843/US/10SEP44/M/SMITH/CHARLES/10JAN10/US AV F12C46Y422 PAD F0C0Y0 747/400A GTD/???? POS/GATE BDT1730 SD1800 ED1800 SA1900 FT0200 1. SMITH/CHARLES BN002 SN37H WARNING - WATCH LIST MATCH FOUND 33. PDD display: PDD:01 PDD: XS475/21MARYJFK,01 1. SMITH/CHARLES BN002 SN37H Y YYZ SSS PSPT-P/5902843/US/10SEP44/M/SMITH/CHARLES/10JAN10/US ACC VDT2110 AGT877/21MAR1128/SN37H SCW VDT2110 AGT877/21MAR1128/US/S827/SSS Note: The item ‘SSS’ denotes Selectee and is attached to the passengers record to identify that a check was made and a match was found on the ‘Selectee’ list. A parameter setting determines whether a boarding card will print with SSS on it, or the print is inhibited. The action code SCW (Security Checked Watch List) is also added to the history element along with the date/time stamp of the Watch List that was referenced during the check-in process.

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Example 3:

‘No Fly’ check-in

34. Retrieve passenger to check-in: X pdd:01 PDD: XS475/21MARYJFK,01 1. BENIZAR/SAMMY

Y YYZ

35. Check-in entry: X PA1,0/0,DOCS/P/US/92349532/US/09FEB67/M/09AUG10/BENIZAR/SAMMY Response: XpA: XS475/21MARYYYZ1,0/0,DOCS/P/US/92349532/US/09FEB67/M/09AUG10/BENIZAR/SAMMY AV F12C46Y423 PAD F0C0Y0 747/400A GTD/???? POS/GATE BDT1730 SD1800 ED1800 SA1900 FT0200 1. BENIZAR/SAMMY BN001 SN25D WARNING - WATCH LIST MATCH FOUND 36. PDD display: X PDD:01 PDD: XS475/21MARYJFK,01 1. BENIZAR/SAMMY BN001 SN25D Y YYZ NNN DOCS-P /US /92349532/US /09FEB67/M /09AUG10/BENIZAR/SAMMY// ACC VDT2110 AGT877/21MAR1044/SN25D SCW VDT2110 AGT877/21MAR1044/US/N857/NNN Note: The item ‘NNN’ (denoting No Fly) is attached to the passenger’s record to identify that a check was made and a match was found on the ‘No Fly’ list. The boarding card issuance is inhibited for a NNN passenger. The action code SCW (Security Checked Watch List) is also added to the history element along with the date/time stamp of the Watch List that was referenced during the check-in process. 8.2.23.1ITCI When the onward ITCI flight is going to a Watchlist airport, if the check-in process finds a name match on the ITCI flight, the check-in agent gets the following response: EDI*UNABLE TO CHECK-IN SECURITY PROFILE RESTRICTION So passenger will only be checked-in on their local flight and will have to check-in again at the connection point.

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8.2.23.2Watch List Query A Watch List Query can be made at any time. There is no requirement for a flight number, only the name is needed. If a match is found, no action is taken, as the response is purely informational perhaps for an advance check for a NOREC or URES passenger or some other reason. Example:

List Version Search:

37. Enter Passenger Name. XSCW: Response: SCW x.x (List Version) Example:

Name Search:

38. Enter Passenger Name, Last Name/First Name (No match found): XSCW:SABEL/RON Response: NO MATCH FOUND Example:

Name Search, Last Name/First Name) Match Found:

39. Enter Passenger Name. XSCW:BOND/JAMES Response: MATCHING NAME FOUND 1. BOND/JAMES US/16NOV1543/NNN 2. BOND/JAMES US/16NOV1543/SSS 8.2.23.3Boarding Process There is no change to current boarding process except a new error is displayed if a name marked with either SSS or NNN has not yet been cleared to travel and tries to board the aircraft. 40. Assign flight to Boarding: XFDT:XS9016/17NOV 41. Attempt to Board BN12 (Passenger not cleared to travel): XBAB:12 Response: 1 BOARDING NUMBER NOT ACCEPTED BN REASON 12 WATCH-LIST MATCH

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8.2.23.4Flight Close Out There is a warning message that appears, similar to APP, when an attempt to close a flight for checkin is applied and there are still some passengers marked as SSS or NNN on the checked-in list. For example: 42. Flight Close entry: XCCL:XS9016 Response: SECURITY LIST DISCREPANCY – CLOSING FLIGHT INHIBIT 1. 1BAKER/PAMM+

BN85

SN22D

Y BOS NNN

43. To close flight, use ‘one’ of the following ‘Options’:Delete passenger from flight XPW:-1Use override entry (if passenger cleared to travel) after retrieving record (PDD:1) XPU1,OVRW Note: The ‘OVRW’ is used for passengers that have been given security clearance to travel and is restricted by sign-in code. The action/PID number/Agent and time is recorded in passenger’s PDD record. Note: After a passenger override, the boarding card must be printed. Enter BC:1 to print the boarding card. 8.2.23.5Passenger Updates If any passenger updates such as ‘Name’ change or added PSPT or DOCS elements are entered after the passenger has been checked-in, a new check against the watch list is initiated. If a match is found, the record is marked with the appropriate NNN or SSS code and even though the boarding card was previously issued, it is rejected if boarding is attempted. 8.2.23.6Passenger Displays (PS) It is possible to display passengers by SSS, NNN, or OVRW codes. Example:

PS SSS List:

PS:XS123/20APR ATL,SSS OP/NAM 767/A GTD/???? POS/GATE BDT1930 SD2000 1. 1ABDUL/AZZIZMR BN022 SN11C 2. 1AWAL/AHME+ BN036 SN15C 3. 1HAGUE/TOMMR BN012 SN23B 4. 1KABIR/ALOM+ BN054 SN14E

ED2000 Y MIA Y MIA Y MIA Y MIA

SA2100 FT0100 SSS PSPT TKNE SSS I PSM SSS NRS ASR TKNM SSS TKNE

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8.3. Group Check-In (GRP) Groups are passengers booked under a Group Name and then each of their separate names are listed in the PNR. Each name has the same record locator. On the PNL each passenger or family has an alphanumeric after their name. The letter identifies the group quickly and the number specifies how many passengers are in the group. The letter is called a group identifier. The group name is shown as an item on the PS list but always has a zero (0) in front of the name rather than the number in the party. The group name cannot be used for check-in. Maximum group size is 99 passengers, except for ITCI and Electronic Ticketing where the maximum group size is 20 passengers. APP ITCI Max Group size is 5. Minimum group size is ten passengers. Note: If two or more persons with different names are booked on the same PNR a group identifier is also assigned by the system. This identifier quickly identifies the passengers for easier check-in. These passengers will not have a group-booking name, i.e., .C\HUNTGRP. The number of groups booked on a flight can be displayed by entering: PS:FLIGHT ,GRP Response to PS:XS227,GRP PS:XS227/08JUNATL,GRP 767/A GTD/A7 POS/GATE 1.0FOOTBALLTEAM 2.0GOLFTEAM 3.0HOLIDAY TOUR 1 2 3

OP/NAM BTD/0930 SD1000 ED1000 SA1105 FT0105 E15 GROUP Y JFK P5 GROUP C JFK G25 GROUP Y JFK 4 5 6 7

Field

Description

1

List entry number.

2

The '0' in front of the name signifies that this is a group name and not a passenger. It is not possible to check-in any names that start with 0.

3

Name of the group. This display does not list the name of the passengers in the group, only the group name.

4

Group identifier followed by the number in the group. This group identifier comes from the PNL.

5

This identifies the entry as a group display.

6

Class of travel the group is booked in.

7

Destination of the group.

The next step after displaying the list of groups is to display the names for the individual groups. This is done by making a note of the group identifier, and entering the following: PS:FLIGHT ,GRI (GROUP IDENTIFIER) Example to identify the names in group GOLFTEAM (the group identifier is J9), the entry is: PS:XS227 ,GRI J Note: Only the letter code of the group identifier is entered, not the number.

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Response to PS:XS227 ,GRI J PS:XS227/08JUNXATL,GRIJ OP/NAM 767/A GTD/A7 POS/GATE BTD/0930 SD1000 ED1000 SA1105 FT0105 1. 2DAWSON/MR J9 C JFK DAWSON/MRS J9 C JFK 2. 0GOLFTEAM J9 GROUP C JFK 3. 1MORRISON/D J9 C JFK 4. 2MARTIN/KMR J9 C JFK MARTIN/WMRS J9 C JFK 5. 1OBRIEN/IAN J9 C JFK 6. 1PALMER/MR J9 C JFK 7. 2REYNOLDS/S J9 C JFK REYNOLDS/T J9 C JFK The passengers can now be checked-in either individually (PA:ENTRY NUMBER,P/W), or they can all be checked-in together using the range of entry numbers. However notice in this example, the 'group name' is entry number 2, which means the system does not allow you to enter PA:1-7,P/W (because you cannot check-in a group name), instead the entry would be 'PA:1,P/W;3-7'. It is possible to display all the names of a group, without displaying the group name (NGRP), which then makes it easier for the check-in. The entry is: PS:FLIGHT,GRI(GROUP IDENTIFIER),NGRP

1 PS:XS227,GRIJ,NGRP Response to PS:XS227,GRIJ,NGRP PS:XS227/08JUNATL,GRIJ,NGRP OP/NAM 767/A GTD/A7 POS/GATE BTD/0930 SD1000 ED1000 SA1105 FT0105 1. 2DAWSON/MR J9 C JFK DAWSON/MRS J9 C JFK 2. 1MORRISON/D J9 C JFK 3. 2MARTIN/KMR J9 C JFK MARTIN/WMRS J9 C JFK 4. 1OBRIEN/IAN J9 C JFK 5. 1PALMER/MR J9 C JFK 6. 2REYNOLDS/S J9 C JFK REYNOLDS/T J9 C JFK By adding the NGRP in the initial entry, this omits the group name from the display, and now the whole group can be checked-in with one transaction. If a group has no pre-assigned seats, it is possible for a supervisor to reserve an area on the seat map (using the RS entry which puts a G on the requested seats), so that at check-in if the agent adds the code 'SNRGRP' the passengers are allocated this designated area. Example:

PA:1,P/W,SNRGRP

(individual passenger)

PA:1,P/W,SNRGRP;2;4;5

(range of passengers)

PA:1,P/W,SNRGRP;2-5

(range of passengers or whole group)

Note: The following entry is not allowed: PA:1-6,P/W,SNRGRP. The check-in agents should not use the transaction above because it causes discrepancies especially when deleting one or more passengers from the group.

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8.4. Standby Check-In (NOREC/URES/PAD) If a passenger checks-in for a flight and their name does not appear on the booked list, the check-in agent must determine whether the passenger is a URES (open ticket), a NOREC (OK ticket), or a PAD (airline employee). 8.4.1

NOREC Check-In

If the passenger is a NOREC, the normal check-in entry is used. A NOREC check-in requires two entries, as the system first checks the booked list to see if it can find the name entered or any similar names. Then it displays them, and the agent must either identify the NOREC entry or select another passenger on the list. Example: PA:XS679Y1SMITH/D,M1,1/10,B Response to PA:XS679Y1SMITH/D,M1,1/10 PA:XS679/28JULYMIA1SMITH/D,M1,1/10,B 1. 1SMITH/D -NOREC PSGR 2. 2SMITHSON/MR K2 Y MIA 3. SMITHSON/MRS K2 Y MIA

M1/78

F1/68

The check-in has not yet been completed, so if an error is made, the screen can be erased, and the transaction entered is ignored. However if the passenger is a NOREC then enter 'PA:1' and the system completes the normal check-in. The passenger is either accepted into a seat or put on the standby list depending on the GS figures entered on the SDD screen.

1 PA:1 In some cases the passenger name entered in the initial check-in entry might be slightly different from the name registered on the list. If so, the system responds with a NOREC list plus the names of other passengers who have similar names. If the check-in agent finds that the passenger is not a NOREC but is one of the passengers on the similar names list, then the check-in can be completed by entering the PA followed by the entry number of the correct passenger (PA:ENTRY NUMBER) on this list. Note: Although the name of the passenger was originally checked-in differently from the name on the list, the system ignores the check-in entered name and keeps the system displayed name (if the name is wrong and has to be changed, then correct it with the PU transaction). The PDD display of a NOREC passenger who has gone on standby shows the code NREC.

1 Example NOREC Passenger PDD:XS679/28JULYATL,1 1. SMITH/D SB016 LMTS Y MIA SBY VDT2967 AGT296/28JUL0815

NREC

M1/78 BAG1/10/0

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8.4.2

URES Check-In

If the passenger is a URES, the normal check-in entry is followed by the code 'URES'. When the URES code is used, the system does not check any booked list, and the check-in transaction can be completed in one entry.

1 PA:XS679Y1SMITH/D,M1,1/10,URES The check-in is completed normally and the passenger is either accepted into a seat or placed on the standby list depending on the GS figures entered on the SDD screen. The PDD display of a URES passenger who has gone on standby shows only URES.

1 Example of URES Passenger PDD:XS679/28JULYATL,1 1. SMITH/D SB016 LMTS Y SBY VDT2967 AGT296/28JUL0815

MIA

URES

M1/78 BAG1/10/0

The transaction for EXST with ETKT processing for URES is: PA: Flight Date ClassDestination1Last name/First name, 0/0, Gender, EXST, TKNE/XXXXXXXXXXXXXC1, TKNE- /XXXXXXXXXXXXXC1-EXST, URES 8.4.3

PAD Check-In

If a PAD passenger is listed on the flight, enter the ID element with the initial check-in entry but the item URES is not required. If the PAD passenger is not previously listed on the flight, then the URES item must also be input, otherwise the system responds with the NOREC display. An example entry for a PAD passenger who has not been previously listed is: PA:FLIGHT CLASS NBR NAME,GENDER,P/W,ID CODE,URES

1 PA:XS679 Y 1JONES/MR,M1,1/12,ID00N2/JAN88,URES PA:XS679Y1JONES/MRS, F1,1/12,IDB2,URES PA:XS679C1JONES/MARY,F1,1/12,IDAD00R1,URES PA:XS679C1JONES/MARTIN,M1,1/12,IDID1,URES Note: The ID code depends on the codes entered on the PZ:AIRLINE table. Also the 'date of joining' is an optional entry. However if the 'date of joining' is entered, then the system can onload by seniority, for those PAD passengers who have the same ID code. If the 'date of joining' is not entered, the system will onload in order of check-in (first checked-in, first onloaded).

1 Example of a PDD Display of a URES PAD Passenger who has Gone on Standby: PDD:XS679/28JULYATL,1 1. JONES/MR SB020 PAD Y SBY VDT2967 AGT296/28JUL0815

MIA

URES

M1/78 BAG1/12/0 IDN2 SA

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8.4.4

NOREC/URES Standby Passengers with Oncarriage

When checking-in a passenger with valid oncarriage and the passenger goes on standby on the first flight, the oncarriage check-in is inhibited. Later, if the passenger is accepted on the flight, then the agent must re-initiate the onward check-in (PS:1,10) to complete the check in process for the passenger. 8.4.5

NOREC/URES Passengers with Oncarriage

If the GS/ID figures have been updated on the SDD screen, to accept any NOREC or URES passengers checking-in, and these passengers have oncarriage, it is important the URES item is inserted in the correct place. If the following passenger is a URES on the first flight and not a NOREC, and the URES item is inserted at the end of the transaction the following response is received:

1 PA:XS679Y1JAMES/MRS,F1,1/9,OBA292YLHR,URES The response is a NOREC List: PA:XS679/28JULYMIA1JAMES/MRS,F1,1/9,OBA292YLHR,URES 1. 1JAMES/MRS -NOREC PSGR The system assumes the passenger is booked, and that the oncarriage details are the URES item. The correct entry is: PA:XS679Y1JAMES/MRS,F1,1/9,URES,OBA292YLHR,URES The URES item must be input before the oncarriage details in order for the passenger to be recognized as a URES on the first flight. Putting URES after the oncarriage indicates the passenger is a URES on the oncarriage flight only. Response to URES in Oncarriage: PA:XS679/28JUNYMIA1JAMES/MRS,F1,1/9,URES,OBA292YLHR,URES AV F10Y43 PAD F0Y3 747/A GTD/C19 POS/GATE BDT1930 SD2000 ED2000 SA2145 FT0145 1. JAMES/MRS BN067 SN23A O TRANSFER MIA BA292/28JUNYLHR CHECK-IN UNAVAILABLE

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8.4.6

NOREC/URES Passengers with a Marketing Segment on a Code share Flight

Passengers that are NOREC or URES on a marketing segment of a Code share flight can be checked-in either by checking the passenger in using the marketing flight number OR checking in using the operating carrier with a marketing indicator. The following entry is for a NOREC passenger holding a marketing ticket on a code share flight using the marketing flight for check- in:

1 Example: NOREC Y passenger David Smith holding a ticket on marketing flight YY141 operating as XS040:

PA:YY141Y1SMITH/DAVID,M1,1/10 Note: Checking in a NOREC/URES passenger with the marketing flight adds the MKT item to the PDD. The following entry is for a NOREC passenger holding a marketing ticket on a Code share flight using the operating carrier with a marketing indicator for check-in:

1 Example: NOREC Y passenger David Smith holding a ticket on marketing flight YY141 operating as XS040:

PA:XS040Y1SMITH/DAVID,M1,1/10,MKTYY141Y01ATLJFK The following entry is for a URES passenger holding a marketing ticket on a Code share flight using the marketing carrier for check-in:

1 Example: URES Y passenger David Smith holding a ticket on a marketing flight and checking in for YY141 operating as XS040:

PA:YY141Y1SMITH/DAVID,M1,1/10,URES The following entry is for a URES passenger holding a marketing ticket on a Code share flight using the operating carrier with a marketing indicator for check-in:

1 Example: URES Y passenger David Smith holding a ticket on a marketing flight and checking in for YY141 operating as XS040:

PA:XS040Y1SMITH/DAVID,M1,1/10,MKTYY141Y01ATLJFK,URES Passengers checking in as NOREC or URES passengers holding a ticket for the operating carrier of a Code share flight will be checked in as normal NOREC and URES passengers.

1 Example: NOREC Y Passenger David Smith Holding a Ticket on Operating Flight XS040: PA:XS040Y1SMITH/DAVID,M1,1/10 Or from PS list: PA:ENTRY NBR,1/10

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8.5. ITCI Passenger Handling Procedures 8.5.1

General Description

As ITCI deals with passenger handling procedures, these topics are covered in the following sections: ƒ

Passenger Acceptance (PA)

ƒ

Passenger Update (PU)

ƒ

Passenger Delete (PW)

ƒ

Standby Check-in (URES/NOREC)

ƒ

Boarding Card Re-Issue (BC)

ƒ

Passenger Record Display (PDD)

ƒ

Seat Map Display (SE)

8.5.2

Passenger Acceptance (PA)

PA Input The passenger acceptance transaction is the same as Thru Check-In procedures, only the Responses are different. Note: To ITCI requires a .0, .02 or .03 indicating where in the line of flight ITCI exchange will take place. PA Use and Restrictions Any Agent with the appropriate authority level can use the PA transaction. The following restrictions apply for attempting to use ITCI for the Thru Check-In onto another Airline's flight and DCS system: ƒ

Most airlines consider restricting ITCI for the following types of passengers: •

ADSR



COUR



EXST



ID2



JMP



MUS



STCR

ƒ

URES or NOREC passengers are not eligible for ITCI unless advised by the airlines.

ƒ

Airlines bilaterally agree on the SSR types to be allowed. Some of the SSRs allowed are, but not limited to: •

CHD



INF



BLND



SCST



DEAF



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DOCA



EXBG



FQTV



SDML



PETC



PRML



TKNA



TKNE



TKNO



UMNR



And all WCH requests

PA Input/Response The 'PA' input entry remains the same as for Thru Check-In whether the acceptance is from a 'PS' list, or whether the actual flight number and passenger's name is used in the check-in entry. Responses to a PA transaction where ITCI is attempted from either SDCS or the partner system/airline. Responses from SDCS are described in the Check-In Functional Specifications. All processing and error responses apply. Responses from the partner host or partner airline are preceded by ‘EDI *’ when displayed to the screen. Other SSR codes are restricted by the connecting carrier. The following examples apply to passengers that are being Thru Checked-In onto onward connections and processed through ITCI.

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1 A/Example of a 'Normal Response' when 'THRU CHECK-IN' is attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. ADAMS/AMR O/XS827/02MAR

PNR RL

H297S Y LHR M1/77

Y MAN

Check-in with 1/12 baggage: PA:1,1/12,O Response: PA:XS378/01MARYATL,1/12, OP/NAM AV F12Y54 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 FT0805 1. ADAMS/AMR BN023 SN12C O O/YY827/02MAR Y MAN « EDIFACT » THRU CHECK-IN IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN At this stage the Bag Tag and the first Boarding card for the flight XS378 will print, and there will be a short wait and the system should respond. If the attempt is successful, the system responds “TRANSFER” followed by the onward flight number and date, and start printing out the onward boarding card.

1 PA:XS378/01MARYATL,1/12,O AV F12Y54 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 1. ADAMS/AMR BN023 SN12C O O/YY827/02MAR Y MAN « EDIFACT » THRU CHECK-IN IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MARJUN MAN 1. ADAMS/AMR BN009 SN17D

OP/NAM FT0805

At this stage the check-in transaction is complete.

1 B/Example of a 'Time Out Response' when 'THRU CHECK-IN' is attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. ADAMS/AMR O/YY827/02MAR

PNR RL H297S Y LHR M1/77 Y MAN

Check-in with 1/12 baggage: PA:1,1/12,O

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Response: PA:XS378/01MARYATL,1/12,O AV F12Y54 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 1. ADAMS/AMR BN023 SN12C O O/YY827/02MAR Y MAN « EDIFACT » THRU CHECK-IN IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN

OP/NAM FT0805

After 20 seconds if the system is unable to complete the transaction, the response is: - EDIFACT QUERY TIMED OUT This means that the system was unable to complete the 'THRU CHECK-IN' transaction and so the second Boarding Card or Boarding Number is not issued. The check-in process stops at this stage and the passenger must be advised that he must check-in again at his transfer point. Further attempts to check-in on the onward connection, with a PU1,O could result in the same response, or could result in a successful check in. Repeated attempts cause unnecessary processing if the partner system is still not responding.

1 C/Example of an 'Error/WARNING Response' when 'THRU CHECK-IN' is attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. ADAMS/AMR O/YY827/02MAR

PNR RL H297S Y LHR M1/77 Y MAN

Check-in with 1/12 baggage: PA:1,1/12,O Response: PA:XS378/01MARYATL,1/12,O OP/NAM AV F12Y54 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 FT0805 1. ADAMS/AMR BN023 SN12C O O/YY827/02MAR Y MAN « EDIFACT » THRU CHECK-IN IN PROGRESS FOR FLIGHT YY827/02JMAR/Y/LHRMAN

If the system cannot complete the transaction, the response is an error or warning response such as: EDI * FLIGHT NOT OPEN FOR THROUGH CHECK-IN The system was not able to complete the 'THRU CHECK-IN' transaction for the specified reason, and so the second Boarding Card or Boarding Number is not issued. The check-in process stops at this stage and the passenger advised that he must check-in again at his transfer destination.

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8.5.2.1 PA Seat Requests When attempting to satisfy a passenger's seating preference ITCI only honors the following valid seat requests on the 'Onward' flight, and translates them into the following codes for that flight: Code

Description

I

Aisle Seat.

E

Exit Seat.

F

Front Seat.

H

Bulkhead Seat.

X

Legroom Seat.

L

Left Seat.

R

Right Seat.

Q

Quiet Zone.

S

Smoking Seat.

N

Non Smoking Seat.

W

Window Seat.

M

Movie Seat.

C

Center Seat.

U

Upper Deck Seat.

Table 8.14 ITCI Valid Seat Request Codes Any other codes entered are either ignored or the system responds with an error message. This only applies to the 'Onward' flight, as all the current codes can still be used on the originating flight. A typical PA entry is: PA:ENTRY NBR, P/W, SEAT REQUEST, O, SEAT REQUEST

1 Example entry: PA:1,2/15,R11A,O,RW

1 Example response: PA:XS378/01MARYATL,2/15,R11A,O,RW AV F10Y44 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 1. GRANT/DMR BN069 SN11A O O/YY827/02MAR Y MAN « EDIFACT » THRU CHECK-IN IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MAR MAN 1. GRANT/DMR BN010 SN23A

FT0805

8.5.2.2 PA Subsequent Processing If the initial check-in produces a passenger selection response, then the correct passenger can be identified from this list, and then the transaction can proceed to the next step. However there is no subsequent processing performed once interline thru check-in transaction message is dispatched to SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal Page 128 © SITA 2008 All Rights Reserved

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the onward Airline. The transaction will either be accepted or rejected with an error or warning response. 8.5.3

Passenger Update (PU)

8.5.3.1 PU Processing The passenger acceptance transaction is same as 'THRU CHECK-IN' procedures, only the 'RESPONSES' are different. 8.5.3.2 PU Use and Restrictions The PU transaction can be used by any Agent with the appropriate authority level. The following restrictions apply for attempting to update a passenger's record on a flight, through EDIFACT, on another Airline's DCS system: ƒ

Passengers with EXTRA seats (COUR, EXST, MUS, STCR) are not allowed.

ƒ

Passenger in JMP seat is not allowed.

ƒ

ITCI is attempted on the first onward connection in the passenger record only.

ƒ

Passengers with any SSR items on the Onward flight may not be accepted based on the ITCI agreement. These include, but are not limited to, UM/INF/BSCT/DEAF/BLND/FF/SPML/PETC/SNR (seat change requests) and all WCH requests.

8.5.3.3 PU Input/Response The 'PU' input entry remains the same as it is for 'THRU CHECK-IN' whether the acceptance is from a ‘PS' list, or the actual flight number and passenger's name is used in the check-in update. Responses to a PU transaction where ITCI is attempted come from either SDCS or the partner system/airline. Responses from SDCS are described in the Check-In Functional Specifications. All processing and error responses apply. Responses from the partner host or partner airline are preceded by ‘EDI *’ when displayed to the screen. The following examples only apply to passengers that have been 'THRU CHECKED-IN' onto onward flights being processed through EDIFACT.

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1 A/Example of a 'Normal Response' when a 'PU' is Attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. COOPER/CMR BN023 O/YY827/02MAR BN009 BAGTAGS ISSUED: 0182526553 ACC VDT10668 AGT312/01MAR0845

SN10C SN06D

PNR RL H522T Y LHR BAG1/12/0 M1/77 Y MAN

Update passenger COOPER with item WCHR: PU:1,WCHR Response: PU: XS378/01MARYATL,1,WCH OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 ED1000 SA2305 1. COOPER/CMR BN065 SN10C O/YY827/02MAR BN012 SN06D Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN

FT0805

At this stage there is a short wait and the system should respond with a reply. If the attempt is successful, the system responds: PU: XS378/01MARYATL,1,WCHR OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 ED1000 SA2305 1. COOPER/CMR BN065 SN10C O/YY827/02MAR BN012 SN06D Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER» LHR YY827/02MAR MAN 1. COOPER/CMR BN012 SN06D

FT0805

At this stage the passenger update is complete and no further action is required.

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1 B/Example of a 'Time Out Response' when a 'PU' is Attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. COOPER/CMR BN065 O/YY827/02MAR BN012 BAGTAGS ISSUED: 0182526553 ACC VDT10668 AGT312/01MAR0845

SN10C SN06D

PNR RL H522T Y LHR BAG1/12/0 M1/77 Y MAN

Update passenger COOPER with item WCHR: PU:1,WCHR Response: PU: XS378/01MARYATL,1,WCHR OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 ED1000 SA2305 1. COOPER/CMR BN065 SN10C O/YY827/02MAR BN012 SN06D Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN

FT0805

After 20 seconds if the system cannot complete the transaction, the response is: EDIFACT QUERY TIMED OUT This indicates the system cannot complete the 'UPDATE' transaction and the entry process stops. The passenger must be advised that he must check again at the transfer destination. In this case the system sends an IFM message in case the transaction reached the onward flight but 'ran out' of time before a response could be sent. Note: There is no reason why the 'UPDATE' cannot be attempted again using the PU transaction although the response could remain the same.

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1 C/Example of an 'Error/Warning Response' when 'PU' is Attempted: Display passenger PDD:1 PDD: XS378/01MARYATL,1 1. COOPER/CMR BN065 SN10C O/YY827/02MAR BN012 SN06D BAGTAGS ISSUED: 0182526553 ACC VDT10668 AGT312/01MAR0845

PNR RL H522T Y LHR BAG1/12/0 M1/77 Y MAN

Update passenger COOPER with item WCHR: PU:1,WCHR Response: PU: XS378/01MARYATL,1,WCH OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 ED1000 SA2305 1. COOPER/CMR BN065 SN10C O/YY827/02MAR BN012 SN06D Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN

FT0805

If the system cannot complete the transaction, the response is: EDI * MODIFICATION NOT POSSIBLE The system could not complete the 'UPDATE' transaction and so the update process stops at this stage and the passenger is advised that he must check-in at the transfer point. 8.5.3.4 PU Seat Changes The seat change process for passengers with onward connections is different when the process involves ITCI. The request for a different seat must be input after the O (outbound indicator). The entry is: PU:ENTRY NBR, O, NEW SEAT REQUEST

1 Example entry: PU:1,O,R6F

1 Example response: PU:XS378/01MARYATL,O,R6F OP/NAM AV F10Y44 PAD F0Y2 D10/A GTD/B24 POS/GATE BTD/0930 SD1000 ED1000 SA2305 FT0805 1. GRANT/DMR BN069 SN11A O O/YY827/02JMAR BN010 SN06A Y MAN « EDIFACT » UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MAR MAN 1. GRANT/DMR BN010 SN6F

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8.5.4

Passenger Delete (PW)

8.5.4.1 PW Input The passenger delete transactions for 'THRU CHECK-IN' passengers are the same as 'PW' procedures except some of the 'RESPONSES' are different. 8.5.4.2 PW Use and Restrictions Any agent with the appropriate authority level can use he PW transaction. The following restrictions apply for attempting to update a passenger's record on a flight, through ITCI, on another Airline's DCS system: ƒ

Only one passenger 'entry number' can be deleted in the same transaction.

ƒ

A 'NOT CHECKED-IN' passenger cannot be deleted.

ƒ

When deleting items, the items must be associated with the passenger, and the counts and weights cannot exceed the original value of the items.

8.5.4.3 PW Input/Response The 'PW' input entry remains the same for updating passenger records on flights that were processed for 'THRU CHECK-IN' with ITCI, only some of the responses may differ. The following examples only apply to passengers that have been 'THRU CHECKED-IN' onto onward flights being processed through ITCI.

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1 A/Example of a 'Normal Response' when a 'PW' for a Passenger’s Item is Attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. HARRIS/CMR BN015 SN22F SPML-ORML O/YY827/02MAR BN004 SN22F BAGTAGS ISSUED: 0182526567 ACC VDT10655 AGT299/01MAR0820

PNR RL H681G Y LHR BAG1/12/0 M1/77 Y MAN

Delete item SPML from passenger HARRIS: PW:1,SPML Response: PW XS378/01MARYATL,1,SPML OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. HARRIS/CMR BN015 SN18F O/YY827/02MAR BN004 SN18F Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN Note: Even though the entry was a PW for an item delete, the EDIFACT response shows 'EDI-FACT UPDATE IN PROGRESS'. However for a passenger delete the response is 'EDIFACT DELETION IN PROGRESS’'. There is a short wait then the system responds. If the attempt is successful, the system responds: PW XS378/01MARYATL,1,SPML OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. HARRIS/CMR BN015 SN18F O/YY827/02MAR BN004 SN18F Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MAR MAN 1. HARRIS/CMR BN004 SN18F At this stage the passenger update is complete and no further action is required.

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1 B/Example of a 'Time Out Response' when a 'PW' for a Passenger’s Item is Attempted: Display passenger PDD: PDD: XS378/01MARYATL,1 1. HARRIS/C/MR BN015

SN18F

Y LHR

O/YY827/02MAR BN004 SN18F BAGTAGS ISSUED: 0182526567 0182526568 ACC VDT10655 AGT299/01MAR0820

Y MAN

PNR RL H681G BAG2/22/0 M1/77 WCHR

Delete item WCHR: PW:1,WCHR Response: PW: XS378/01MARYATL,1,WCHR OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. HARRIS/C/MR BN015 SN18F O/YY827/02MAR BN004 SN18F Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN After 20 seconds if the system cannot complete the transaction, the response is: - EDIFACT QUERY TIMED OUT The system cannot complete the 'UPDATE' transaction and the entry process stops at this stage and the passenger is advised that he must check-in again at his transfer destination. In this case the system sends an IFM message just in case the transaction reached the onward flight but 'ran out' of time before a response could be sent. Note: There is no reason why the 'DELETE' cannot be attempted again using the PW transaction although the response could remain the same.

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1 C/Example of an 'Error/Warning Response' when a 'PW' for a Passenger’s Item is Attempted: Display passenger PDD: PDD: XS378/01MARJUNYATL,1 1. HARRIS/C/MR BN015 SN18F O/YY827/02MAR BN004 SN18F BAGTAGS ISSUED: 0182526567 0182526568 ACC VDT10655 AGT299/01MAR0820

Y LHR Y MAN

PNR RL H681G BAG2/20/0 M1/77

Delete item SPML from passenger HARRIS: PW:1,SPML Response: PW: XS378/01MARYATL,1,SPML OP/NAM AV F10Y36 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. HARRIS/C/MR BN015 SN18F O/YY827/02MAR BN004 SN18F Y MAN « EDIFACT »UPDATE IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN If the partner system cannot complete the transaction, the response is: EDI * MODIFICATION NOT POSSIBLE The system cannot complete the 'DELETE' transaction for the specified reason, and the update process stops at this stage and the passenger is advised that he must check-in again at his transfer destination.

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1 D/Example of a 'Normal Response' when a 'PW' is Used to Delete a Passenger on the Onward Flight Only:

Display passenger PDD: PDD: XS378/01MARYATL,1 1. MORRIS/FMRS BN049 O/YY827/02MAR BN019 BAGTAGS ISSUED: 0182526567 ACC VDT10655 AGT299/01MAR0856

PNR RL SN14A SN09F

H847I Y LHR Y MAN

BAG1/12/0 F1/65

Delete onward flight from Passenger MORRIS: PW:1,0 Response: PW XS378/01MARYATL,1,O AV F060Y22 D10/A GTD/B24 POS/GATE BDT/0930 1. MORRIS/FMRS BN049 O/YY827/02MAR BN019 « EDIFACT »DELETION IN PROGRESS FOR

OP/NAM SD1000 ED1000 SA2305 FT0805 SN14A SN09F Y MAN FLIGHT YY827/02MAR/Y/LHRMAN

At this stage there is a short wait and the system should respond. If the attempt is successful, the system responds: PW XS378/01MARYATL,1,O OP/NAM AV F060Y22 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. MORRIS/FMRS BN049 SN14A O/YY827/02MAR BN019 SN09F Y MAN « EDIFACT »DELETION IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MAR MAN 1. MORRIS/FMRS DELETED At this stage the passenger update is complete and no further action is required.

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1 E/Example of a 'Normal Response' when a 'PW' is Used to Completely Delete a Passenger from both Flights:

Display passenger PDD: PDD: XS378/01MARYATL,1 1. MORRIS/FMRS BN049 O/YY827/02MAR BN019 BAGTAGS ISSUED: 0182526567 ACC VDT10655 AGT299/01MAR0856

PNR RL SN14A SN09F

H847I Y LHR BAG1/12/0 F1/65 Y MAN

Delete passenger MORRIS: PW:-1 Response: PW XS378/01MARYATL,1, OP/NAM AV F060Y22 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. MORRIS/FMRS DELETED O/YY827/02MAR BN019 SN09F Y MAN « EDIFACT »DELETION IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN At this stage there is a short wait while the partner system responds. If the attempt is successful, the partner system responds: PW XS378/01MARYATL,1, OP/NAM AV F060Y22 D10/A GTD/B24 POS/GATE BDT/0930 SD1000 ED1000 SA2305 FT0805 1. MORRIS/FMRS DELETED O/YY827/02MAR BN019 SN09F Y MAN « EDIFACT »DELETION IN PROGRESS FOR FLIGHT YY827/02MAR/Y/LHRMAN « TRANSFER » LHR YY827/02MAR MAN 1. MORRIS/FMRS DELETED If the transaction is unsuccessful, then the system sends an Error or Warning response. Note: If any 'DELETED' passenger is re-accepted on a flight, the system re-issues the same BN number on the originating flight.

1 F/Example of a 'Normal Response' when a 'PW' is used to Delete an Onward Flight Before and After Check-In:

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Before Check-In Display passenger PDD: PDD: XS378/01MARYATL,1 1. PHILIPS/MR O/YY827/02MAR

PNR RL

H847I Y LHR M1/77 Y MAN

Delete the onward before check-in: PW:#1,O,XRES Response: PDD: XS378/01MARYATL,1 1. PHILIPS/MR

Y LHR

PNR RL H847I ADV-PW/NP M1/77

It is then possible to add a new onward flight with the PA entry providing the URES is added at the end of the entry (PA:1,1/12,OYZ837YGLA,URES). After Check-In Display passenger PDD after check-in: PDD: XS378/01MARYATL,1 PNR RL 1. PHILIPS/MR BN055 SN19K O/YY827/02MAR BAGTAGS ISSUED: 0182526583 ACC VDT10455 AGT279/01MAR0912

H847I Y LHR Y MAN

1/12/0 M1/77

Delete the onward: PW:1,O,XRES Response: PDD: XS378/01MARYATL,1 PNR RL 1. PHILIPS/MR BN055 SN19K BAGTAGS ISSUED: 0182526583 ACC VDT10455 AGT279/01MAR0912

H847I Y LHR

1/12/0 M1/77

It is then possible to add a new onward flight, if required, with the PU entry (PU:1,OYZ837YGLA). Example of E-Ticket passenger with EXST has the EXST removed prior or after check in. Prior to check in the entry is PW: #1, EXST This entry would remove both the EXST and the TKNE associated with it. The status of the EXST coupon would be changed to ‘OPEN FOR USE’. After check in PW:-1 Both the passenger and the EXST coupon should have the status changed to ‘OPEN FOR USE.’

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8.5.5

Standby Check-In (URES/NOREC/ID)

8.5.5.1 URES Check-In If a passenger is holding a confirmed (OK) ticket for a connecting flight then attempt the check-in using the "O" as normal. If there is no outbound flight shown in the PDD then the system responds: TRANSFER FLIGHT-NBR As the coupon shows confirmed, the passenger should be treated as a NREC on the outbound flight. In this case, the check-in entry would require the flight detail as: PA1,1/11,OYY827YMAN If no GS limits were set on the connecting flight, then the check-in response will show the passenger as a NREC on standby for the connection. If this is an ITCI connection and the name is not found (which must be an exact match), the response is: EDI * PASSENGER SURNAME NOT FOUND If the outbound coupon is not showing as not confirmed, then the passenger must be treated as a URES for the connection. In this case the connecting flight detail must be entered followed by URES as: PA1,1/11,OYY827YMAN,URES This responds with a completed standby check-in on the connecting flight (subject to GS limits). Note: It is important to add the URES after the onward flight; otherwise you will get the response 'TRANSFER STATUS CONFLICT'. 8.5.5.2 NOREC Check-In If after any attempted ITCI, the system does not find an exact name match to the input passenger's name, then the entry is rejected with the following response: EDI * PASSENGER SURNAME NOT FOUND Their system will not respond with a 'similar name' list, except on the originating flight. Therefore NOREC check-in is not allowed on onward flights using EDIFACT. 8.5.5.3 ID Check-In There are two types of ID passengers: ƒ

ID1

ƒ

ID2

ID1 passengers are usually 'booked' staff passengers, and are therefore permitted for 'INTERLINE THRU CHECK-IN' providing they are also booked on the onward flight, as they are treated as a normal 'OK' passenger. Any 'unbooked' ID1 passengers will not be accepted for the onward flight as the system rejects any URES or NOREC passengers, unless the name is found on the onward flight. ID2 passengers are 'unbooked' staff passengers and are inhibited from check-in on the onward flight.

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8.5.6

URES and NOREC Passengers

The following sections explain the difference between a URES and a NOREC passenger. 8.5.6.1 URES A URES passenger is any passenger who wants to travel on a flight but who is not 'Booked' (Open ticket) or Listed for the flight on the passenger name list (PNL). For the PFS (passenger final sales) report sent to their Reservations Department at the end of a flight, the system treats these passengers either as GO-SHOW passengers (if they are Full-Fare Revenue passengers), or as ID PAD passengers if they are Airline staff. 8.5.6.2 NOREC A NOREC passenger is a passenger who holds a 'Booking' in his ticket for the flight but whose name is not included on the Passenger Name List (PNL). Note: At check-in time when a URES passenger is being checked-in, that the agent remembers to add the item URES to the transaction. Otherwise the system assumes the passenger is a NOREC, and this causes erroneous information being passed back via the PFS report to the Reservations department at the end of the flight. 8.5.6.3 Boarding Card Re-Issue (BC) Entry: The Boarding Card for the origin flight is printed when the passenger check-in transaction is completed. The second Boarding card is issued when the return response from the ITCI process is successful. If it is necessary to re-issue a Boarding card, the following are the only valid entries: Entry

Description

BC:1

Re-issue Boarding Card for originating flight only.

BC:1,O

Re-issue Boarding Card for first onward flight only, which is the ITCI flight.

Table 8.15 Valid Entries for a Boarding Card Re-issue Response: BOARDING CARD RE-ISSUED Note: It is not possible to re-issue all Boarding Cards for a passenger, for all his flight sectors, in one entry.

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8.5.7

Passenger Record Display (PDD)

8.5.7.1 PDD Input Although the basic PDD entry/display is the same, there is now an additional entry to allow a passenger record on the onward flight. This applies to flights that have been 'THRU CHECKED' using the EDIFACT process. The entry is (after a previous PS list): PDD:ENTRY NBR,O

1 Example entry: PDD:1,O The response is: PDD:XS378/01MARYATL,1,O 1. GIBSON/IAN BN008 SN03D BN026 SN05C BAGTAGS ISSUED: 0182526661 ACC VDT10651 AGT311/01MAR0827 « EDIFACT »PROCESSING IN PROGRESS

Y LHR Y MAN

PNR RL H337F BAG1/10/0 M1/77O/YY827/02MAR

If the entry is successful, an example response could be: PDD:XS378/01MARYATL,1,O 1. GIBSON/IAN BN008 SN03D M1/77 O/YY827/02MAR BN026 SN05C BAGTAGS ISSUED: 0182526661 ACC VDT10651 AGT311/01MAR0827 « EDIFACT »PROCESSING IN PROGRESS « TRANSFER»LHR YY827/02MAR MAN 1. GIBSON/IAN BN026 SN05C

PNR RL H337F Y LHR BAG1/10/0 Y MAN

If the entry is not successful, then a corresponding Error or Warning message is returned to the screen. 8.5.7.2 Restrictions The following restrictions apply on attempting to display the PDD:1,O transaction for a passenger listed on an onward flight using ITCI.

1 1/Passenger 'Not Checked-in' on the Onward Flight If a PDD:1,O is attempted on a passenger that is not checked-in on his onward flight, the response is: PDD: XS378/01MARYATL,1 1. PHILIPS/MR O/YY827/02MAR NO THRU EDIFACT ATTEMPTED

PNR RL H847I Y LHR M1/77 Y MAN

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1 2/Passenger 'Deleted' off the Onward Flight If a PDD:1,O is attempted on a passenger that was 'DELETED' completely off a flight (or just the onward flight), the response is: PDD: XS378/01MARYATL,1 PNR RL H847I 1. PHILIPS/MR DELETED Y LHR M1/77 O/YY827/02MAR DELETED Y MAN ACC VDT10649 AGT295/01MAR0844 DEL VDT10655 AGT299/01MAR0905/BN27 PAX DELETED ON EDIFACT FLIGHT - NO EDIFACT PROCESSING ATTEMPTED Note: The BN number displayed on the DEL line refers to the originating flight and not the onward flight. Remember that the system prevents the PDD:1,O display unless the passenger currently holds a Boarding Number on the onward flight. 8.5.7.3 Passenger Record Displays (PDD) PDD:1,O may be entered to determine the passenger status on the partner system if the original update or deletion failed. Most, but not all, ITCI partners have the ability to support this transaction. 8.5.8

Seat Map Display Input / Response

Although the basic SE entry/display is not changed, there is now an additional entry to display a seat map for an onward flight. This applies to flights that are 'THRU CHECKED' using the EDIFACT process. The entry is: SE:FLIGHT/DATE ORIG DEST

1 Example entry: SE:YY827/+LHRMAN The response is: « EDIFACT »SEAT MAP REQUEST SENT FOR FLIGHT YY827/02MAR/LHRMAN

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If the entry is successful, an example response is: SE:YY827/02JUN/XLHRMAN 737/A F Y [ [ [ 1 [ [ 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 RF .R F F . R . * * . * . * . . . * * . FR RE * * E E . * * * * * * * . * * . * * ER RD * R D D . * . . * * R * * * . * * * . * DR R = S = = = = E E = = = = S S S S S S R L LC LB LA

= .R * * F

S F * R

= F E D

= . E D

= R . .

= . * * Y

E * * .

E * * .

= = = = S S S S S S R . * . * . . . * * . FR * * * * . * * . * * ER * * R * * * . * * * . * DR [ [ [ 1 [ [

Although it is possible to display this seat map, it is not possible to revise it. Note: Some ITCI partners require that the class be input with the SE entry. If the entry is not successful, then an Error or Warning message is returned to the screen.

8.6. Extra Crew Check-In (XXXCREW) Extra crew requiring a passenger seat on a flight can be checked-in using the special code 'XXXCREW'. If this code is used then note the following: 1. The XXXCREW are included in the total passenger figures on the SDD screen. The total XXXCREW checked-in are also entered under XCR on this screen. 2. The XXXCREW are not included under accepted PADC on the SDD screen even if an ID code has been entered. 3. The XXXCREW are not included in the passengers figures transferred to Load planning, instead they are included under extra crew on the dry operating weight and index, and their weight and index is added to the Aircraft Operating weight and Index. Note: The maximum number of MALE XXXCREW that can be checked-in on a flight is 15, and the maximum FEMALE XXXCREW is 31 in each class of service. If either of these figures are exceeded it can cause problems to the EXTRA CREW figures displayed on the LODD:FLIGHT/DATE screen.

1 Example check-in entry of a URES extra crew member: PA:XS394 C 1XXXCREW,F1,0/0,URES Note: If a check-in agent does not check-in the crew member with the exact code of XXXCREW, the system treats the entry as a normal passenger, and the XCR figure on the SDD screen is not updated. Note: XXXCREW and XXXDHC can be entered with the surname, e.g., XXXCREW/JONES.

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8.7. Dead Head Crew Check-In Crew members carried on a specific flight to position them at a different airport can be checked in using the special code "XXXDHC". When this code is used, note the following: 1. The XXXDHC are included in the total passenger figures on the SDD screen. The total XXXDHC checked-in are also entered under DHC on this screen. 2. The XXXDHC are not included under accepted PADC on the SDD screen even if an ID code is entered.

1 Example of a check-in entry of a URES dead heading crew member. PA:XS394 C 1XXXDHC,M1,1/10,URES

8.8. Unattached Baggage Check-In It is possible to check-in unattached bags, perhaps missed off a previous flight, without having to attach them to a particular passenger. 8.8.1

Check-In Unattached Bags

When checking-in the unattached bags, please remember the initial code is PU and not PA. The entry to check in without bag tags is: PU:FLIGHT CLASS DEST 0, P/W

1 Example Response without Bag Tags: PU:XS100/02AUGYMEX0,2/30 AV F14Y58 PAD F0Y0 DC9/A GTD/???? POS/GATE 2 UNATTACHED BAGS ADDED ►

PU:XS100YMEX0,2/30

BDT1930 SD2000 ED2000

SA2000 FT0200

The entry to check in and assign bag tags is: PU:FLIGHT CLASS DEST 0,P/W,B/DEST

1 Example Response with Automated Bag Tags: PU:XS100YMEX0,2/20,B/MEX PU: XS100/24OCTYMEX0,2/20,B/MEX AV C9Y93 PAD C0Y0 DC9/A GTD/???? POS/GATE BDT2130 SD2200 ED2200 2 UNATTACHED BAGS ADDED

SA2245

FT0045

The entry to check in with manual bag tags is: PU:FLIGHT CLASS DEST 0,P/W,B/DEST/XS1234567

1 Example Response with Manual Tags:PUXS100YMEX0,1/10,B/MEX/XS1234321 PU: XS100/25OCTYMEX0,1/10,B/MEX/XS1234321 AV C36M114 PAD C0M0 DC9/A GTD/???? POS/GATE BDT2315 SD2345 ED2345

SA0

Note: The actual class must be specified. SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal 29 August 2008 – Revision 7.2

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Display Unattached Bags

8.8.2

It is possible to display a list of the unattached bags on a flight. The entry is: PDD:FLIGHT ,0

1 Example response:

PDD:XS100 ,0

PDD:XS100/02AUGATL,0 MEX 3/42 UNATTACHED BAGS ACC VDT 1967 AGT286/02AUG1743 ACC VDT 5926 AGT518/02AUG1836 ► Note: The 0 is numeric zero and not the letter (O). This display gives the destination of the bags, the number of unattached bags checked-in, and a list of the agents and CRT PID numbers who did the check-in (ACC), or modified (MOD) the unattached bag entry (deleted a bag). To display a list of deleted bags only the entry is: PDD:1,XB

1 Example response: PDD:1,XB PDD: XS100/24OCT MEX,1,XB MEX 3/13 UNATTACHED BAGS BAGTAGS ISSUED: *0149022626/MEX ACC VDT2110 AGT877/24OCT1657 ACC VDT2110 AGT877/24OCT1953 PW VDT2110 AGT877/24OCT2007/BAG

1/10

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8.8.3

Delete Unattached Bags

If an unattached bag must be removed from the flight, use the following entries: To delete bags without bag tag numbers: PW:FLIGHT CLASS DEST 0, P/W A record of the bag tag deletion is sent to the KB queue and the Baggage Action List (BAL).

1 Example Response:PW:XS100YMEX0,1/10 PW:XS100/02AUGYMEX0,1/10 AV F14Y58 PAD F0Y0 DC9/A GTD/???? POS/GATE UNATTACHED BAGS DELETED

BDT1930 SD2000 ED2000

SA2000 FT0200

To delete bags by bag position: Note: If there are several unattached bags with bag tags listed, then 1 applies to the first listed, 2 to the second, etc.

1 PW:XS100YMEX0,1/10,B/1

1 Example Response:PW:XS100YMEX0,1/10,B/1 PW: XS100/24OCTYMEX0,1/10,B/1 AV C36M110 PAD C0M0 DC9A GTD/???? POS/GATE BDT2315 SD2345 ED To delete bags using a tag number: PW:FLIGHT CLASS DEST 0,P/W.B/XS1234567

1 Example Response: PWXS100MMEX0,1/10,B/0182050217 PW: XS100/24OCTMMEX0,1/10,B/0182050217 AV C36M110 PAD C0M0 DC9/A GTD/???? POS/GATE BDT2315 SD2345 ED2345 1 UNATTACHED BAGS DELETED

SA0030+1 FT0045

Note: The actual class must be specified. Whenever a bag is removed from a flight (from a passenger or an unattached bag), the system sends the following message to the airline's specified location (in the CX table), the KB queue, and BAL.

1 Example response: DVC-7382 1844 02AUG90 CKI XS100/02AUG ATL REMOVE BAGGAGE UNATTACHED BAGS DEST/MEX BAG/1/10 AGT836 This is a security message, so that if there is a baggage figure discrepancy at the aircraft, the supervisor can quickly identify if any baggage was cancelled from the system after check-in by checking these warning messages. 8.8.4

Expedite Bag Tags

The system allows the entry and issuance of bag tags for expedite bags where no part of the itinerary is on a SDCS operated flight.

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EXP:D EXP:

Expedite Bag Screen

Pieces/Weight 0 Origin/Date BUD/17JUN06 Passenger Last/First Name Flight/Date Flight/Date Flight/Date

/ / /

/0 / Destination Destination Destination

It is possible to display all unattached baggage details entered for a non-SDCS operated flight out of the signed in city for the current date.

1 EXP:D After the initial EXP:D entry, it is possible to select and update baggage details associated with a specific entry number.

1 EXP:U1 Note: If ‘all’ Baggage is removed (0/0 entered in Piece/Weight field), then after “Transmit”, all the baggage details are also deleted. If baggage is added, then either a manual bag tag must also be added, or on “transmit” an automated bag tag is issued. If the baggage is being reduced, then the ‘Transmit’ transaction is ignored unless a corresponding bag tag is also deleted. There is an additional field displayed at the end of each bag tag where an ‘X’ is placed for selected bag tag to be deleted.

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8.9. Procedure to Delete or Change Onward Connections There are two different procedures for deleting onward connections: 3. Before Check-in 4. After Check-in 8.9.1

Before Check-In

1.Display the PS or PDD passenger record. PW: # ENTRY NUMBER,O,XRES Note: It is not necessary to enter the actual onward details, just the ‘O’ unless there is more than one onward flight in the passenger's record. In that case the actual flight number must be input with the O. 2.Check-in the passenger. PA:ENTRY NUMBER,P/W,O(NEW DETAILS),URES Note: It is not possible to add new onward details to the passenger record before the passenger is checked-in. It can only be added during check-in (or later with PU). Also it is important to include the URES item in the check-in entry, otherwise you will get the response 'TRANSFER STATUS CONFLICT'. 8.9.2

After Check-In

1. Display the PS or PDD passenger record: PW:ENTRY NUMBER,O,XRES 2. Enter the new details: PU:ENTRY NUMBER,O(NEW DETAILS),URES Examples: PU:1,OSR946/+CZRH,URES PU:1,OSR946/17NOVCZRH,URES The date is required if the onward connection is not for today. Also the date can be entered as a + for tomorrow or as an actual date. Note: Use 'XRES' to prevent the cancelled onward details from being included on the PTM when it is dispatched at the end of the flight. For EDIFACT and 'THROUGH' check-in flights it is necessary to add the URES otherwise the entry is rejected. For other flights the URES is optional. If the new onward details are added at check-in (PA) using 'URES' the PTM displays '.RQ' after the name, indicating that this onward connection is only a request booking. If for some reason you do not want the '.RQ' to display on the PTM, then enter the new onward details without URES, with the 'PU' transaction (this does not apply to EDIFACT or 'THROUGH' check-in flights).

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8.10. Passenger Notification (NO) The passenger notification (NO) transaction allows agents to remove the need notification status from one or more passengers on a flight. To see the list of passengers that need notification, display the standby list for the flight. SB:FLIGHT NUMBER

1 SB:XS735 Response to SB:XS735 SB: XS735/08JUNATL OP/NAM 737/106C GTD/B17 POS/GATE BTD/1930 SD2000 ED2000 SA2105 FT0105 AV C4M63 PAD C0M0 NEED NOTIFICATION 1. 2BLAKE/MMR B2 BN002 SN1A C MIA ACC/SB007 BLAKE/TMS B2 BN003 SN1C C MIA ACC/SB008 2. 1KELLY/LMRS BN019 SN23D M MIA PU/NP LOCAL PAD 3. 1PORTER/GMRS BN045 SN3C C MIA P08 IDN1/MAR71 4. 1EDWARDS/YMR BN023 SN4A C MIA P05 IDS1/AUG69 STANDBY 5. 1CARLTON/N SB025 LMTS M MIA P20 IDS2/MAY71 6. 3FERGUSON/SMR K3 SB035 LMTS M MIA P50 IDN2/APR79 FERGUSON/YMRS K3 SB036 LMTS M MIA P50 IDN2/APR79 FERGUSON/LMIS+K3 SB037 LMTS M MIA P50 IDN2/APR79 7. 1BOOTH/AMR SB019 LMTS M MIA P90 IDR2/SEP85 The passengers that Need Notification are listed first, followed by the Standby passengers (Accepted and Listed). To Action the Notification just enter: NO:ENTRY NUMBER

1 NO:1-2 This clears the Notification status for 2BLAKES and 1KELLY. This transaction should be entered for all passengers that Need Notification before the flight closes (CI) for check-in, otherwise the list of all the Need Notification passengers will be displayed on the screen when the Flight Close (CI) is attempted.

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8.11. Boarding Pass Issuance / Inhibit (BC) Boarding cards print after a passenger's check-in formalities are completed. However, it may be necessary to re-issue a boarding card. This request can be done by boarding number, seat number, standby number (only if boarding cards are normally issued for standby passengers, otherwise it is not possible), group name, or by entry number from a previous display. If necessary, boarding passes can be reissued after the flight is closed. The check-in transaction issues a boarding pass with the following exceptions, if: ƒ

Excess baggage charges are applied the response shows the amount of excess bag charges to be assessed with the comment BOARDING PASS PRINT INHIBITED.

ƒ

API data is required and is not complete the response is BOARDING CARD INHIBITED MISSING DOCUMENT DATA.

1 Examples: 1.By Boarding Number: BC:FLIGHT NUMBER CLASS, BN NUMBER BC:XS496M,BN098 2.By Seat Number: BC:FLIGHT NUMBER CLASS, SN NUMBER BC:XS338Y,SN17B 3.By Standby Number: BC:SB NUMBER (flight number is not required) BC:SB137 4.By Group Name: BC:FLIGHT NUMBER CLASS, GROUP NAME Note: Group names must be entered exactly as displayed on list and even though passengers may have been checked-in by their own names, issuing boarding cards by group name will only display the group name on the boarding card. BC:XS299Y,SUNTOURS 5.

By Entry Number from a Previous Display: BC:ENTRY NUMBER BC:12 for a particular entry number BC:1P2 for a particular passenger from same entry number.

6.

For Passenger with an Onward Flight: BC:ENTRY NUMBER,O BC:1,O

Note: The ‘BC’ entry is not allowed for passengers that have already boarded. If a boarding card has to be re-issued for a boarded passenger, then they must be de-boarded first.

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8.12. Boarding Pass Inhibit To Inhibit the Boarding Card from printing at check-in completion, add the item XBP to the check-in entry: Example: PA:XS829Y1BARNETT/MRS,F1,1/15,WCHR,XBP

8.13. Excess Baggage (EXB) When a passenger checks-in the system calculates the amount of excess charge that is due, and either issues a boarding card or inhibits the boarding card (if the inhibit program is loaded for your airline) from printing until the excess charge is paid. The following conditions apply for the system to calculate excess baggage at check-in: ƒ

Only the weight of baggage, or the number of pieces, depending on which restriction applies, at the time of check-in is used for the system calculation.

ƒ

The total number of checked bags (weight or pieces) for a family or group is calculated against the total allowance for those checking-in at the same time.

Note: An infant has no baggage weight allowance but is allowed one piece of baggage when piece concept is used. The system calculates the amount of excess baggage to the passenger's final destination (that includes oncarriage details if these are entered at the time of check-in) providing that the destination is entered in the excess baggage destination cost display table (JCD). Example of a passenger with excess baggage using weight concept without the inhibit boarding card program being loaded: PA:XS639YMIA1GRAHAM/FMR,2/25 Response to PA:XS639YMIA1GRAHAM/FMR,2/25 PA:XS639/22JUNYMIA1GRAHAM/FMR,2/25 AV Y75 PAD Y2 737/A GTD/G07 POS/GATE BTD1635 SD1700 ED1700 SA1930 FT0230 1. GRAHAM/FMR BN031 SN12F ►EXB:1/5KG/CASH/USD65 EXCESS BAGGAGE CHARGE/UNIT $ 13.0 The passenger has to pay USD65 for 5 kgs excess 2. The excess baggage charge in this example is USD13 per one kg and even though the passenger has excess baggage, the boarding card will print. Example of same passenger with excess baggage using weight concept but this time the inhibit boarding card program is loaded: PA:XS639YMIA1GRAHAM/FMR,2/25 Optionally, the boarding card print can be inhibited.

2

The charge has to be accepted by transmitting after the 65; otherwise, the excess amount is not recorded in the excess baggage statistics. SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal

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Response to PA:XS639YMIA1GRAHAM/FMR,2/25 PA:XS639/22JUNYMIA1GRAHAM/FMR,2/25 AV Y75 PAD Y2 737 A GTD/G07 POS/GATE BTD1635 SD1700 ED1700 SA1930 FT0230 1. GRAHAM/FMR BN031 SN12F ►EXB:1/5KG/CASH/USD65 EXCESS BAGGAGE CHARGE/UNIT $ 13.0 BOARDING PASS PRINT INHIBITED The passenger must now pay the excess charge. Once that is completed the boarding card can be issued. However, this involves four steps: 1.

The agent must re-display the passenger record. This can be retrieved by name, boarding number, or seat number. Example: PDD:XS639Y,BN031 Response PDD:XS639Y,BN031 PDD:XS639/22JUNYMIA,BN031 1. GRAHAM/FMR BN031 ACC VDT3823 AGT724/22JUN1502

2.

SN12F

S

Y MIA

BAG2/25/0

Enter EXB followed by the entry number which should be 1, then a / and the system gives the correct amount of excess due. EXB:1/ Response to EXB:1/ EXB:1/5KG/CASH/USD65

Note: It is possible to enter a particular type of currency after CASH so that the system converts the charge to that currency (providing that currency rate of exchange is entered in the JXD table). Example: EXB:1/5KG/CASH/UKL Response to EXB:1/5KG/CASH/UKL EXB:1/5KG/CASH/UKL39 3.

When the system responds with the cost of the amount to be charged, go to the end of this entry and re-transmit: EXB:1/5KG/CASH/USD65



Response to EXB:1/5KG/CASH/USD65 CHARGE ACCEPTED

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4.The boarding card can now be issued by entering: BC:1 Response to BC:1 BOARDING PASS RE-ISSUED Note: If you try and issue the boarding card (BC:1) before getting the response 'CHARGE ACCEPTED', the system responds 'BOARDING CARD INHIBITED'.

8.14. Bag Tag Issuance (B) An agent input starts Bag Tag printing. System defaults tag issuance to the check-in destination or to the destination specified at the time of agent input. 8.14.1 PA Input / Response Other PA functionality remains as it is, whether used to accept a passenger from a prior PS display, or whether the actual flight number and passenger's name are used in the check-in entry. O, O2, and O3 check-in and processing remain the same. All examples use O for simplicity. Options If baggage information is input, the agent may use any of the following options: ƒ

B to print the Bag Tag.

ƒ

Destination. Unless the check-in is for a single flight only, it is advisable to always enter the Bag Destination in the check-in entry.

ƒ

Bag Tag number, to allow the agent to input a manual Bag Tag.

ƒ

If a manual Bag Tag is input in a passengers record, destination is a mandatory field.

ƒ

A bag can be marked “hot” for baggage with close connecting times or other airline reasons.

1 Checks in passenger, issues no Bag Tags. ►PA:1,1/10 Checks in passenger, attempts through check-in. Issues no Bag Tags, so EDIFACT check-in is not attempted. ►PA:1,1/10,O Will check in passenger, and issue Bag Tags to the checked-in destination. If the passenger has an outbound remark in his record, no through check-in or EDIFACT check-in is attempted, as the input did not include the O option. ►PA:1,1/10,B

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Will check in passenger, and issue Bag Tags to the destination specified, as long as that destination is in the passenger's record and at the same time attempting the through check-in or EDIFACT processing. ►PA:1,1/10,B/DEST,O Will check in passenger, update passenger record with manually entered tag number (so no automatic Bag Tag is printed); and attempts through check-in or EDIFACT processing. ►PA:1,1/10,B/LHR/AA123456,O An example of how to input manual Bag Tag numbers by range. ►PA:1,3/30,B/ATL/AA123456-458 Designate a bag as hot. To utilize the hot feature, the airlines Bag Tag PECTAB must be changed. Contact SITA Customer Support for assistance. ►PA:1,1/10,B/DEST/H,O Subsequent Processing Only manually added Bag Tags are allowed without the requirement of a PID number entered for BTAG on the DPID: display. If the system attempts to print Bag Tags, then the system checks to make sure a PID number was entered otherwise it provides the following error response: 042 - UNABLE Note: Online 'through check-in’ is permitted without Bag Tag information, however EDIFACT processing is not attempted if bag count and tag counts are not equal. Error Responses If no baggage is input with the PA transaction, the previous options are not allowed and a 'FORMAT' rejection message displays.

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8.14.2 PU Input / Response Other PU functionality remains as it is, whether used to modify a passenger record from a prior PS display, or PDD display. O, O2, and O3 check in and processing remains the same. These examples use O for simplicity.

1 Examples: Update passenger record, issue no Bag Tags. ►PU:1,1/10 Update passenger's record, and issue Bag Tags to the checked-in destination. If the passenger has an outbound remarks in his record, no through check-in or EDIFACT check-in is attempted, as the input did not include the O option. ►PU:1,1/10,B Update passenger record, and issue Bag Tags to the destination specified, as long as that destination is in the passenger's record. At the same time attempt the through check-in or EDIFACT processing to issue Bag Tags as far as the Outbound to the first outbound destination while attempting through check in or EDIFACT processing. ►PU:1,1/10,B/DEST,O Updates passenger record with manually entered Bag Tag numbers, and attempt through check in or EDIFACT processing. ►PU:1,1/10,B/LHR/AA12345678,O An example of how to input manual Bag Tag numbers by range. ►PU:1,3/30,B/ATL/AA12345678-680 Issue Bag Tags for bags already entered in the record providing no Bag Tags are already present (for example if the agent failed to request the Bag Tags at PA). ►PU:1,B Reissue all Bag Tags in record. ►PU:1,BR Reissue the first and third Bag Tag in the record. ►PU:1,BR1/3 Reissue the first five Bag Tags in the record. ►PU:1, BR1-5 Note: The system does not allow the re-issue of manually entered and System generated Bag Tags in the same entry. If the record does contain a mixture, then make sure the re-issue request is either for only the Manually entered Bag Tags, or System generated Bag Tags, otherwise the entry is rejected. For reissued bag tags, a user parameter determines if the same tag number or a new tag number is issued. This parameter is controlled by [email protected]

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1 Example of PDD with original and new bag tags listed (the * indicates the original one): PDD:XS166/16JUN Y ATL,1 PNR RL HE103YD 1. HUNTER/MMRS BN023 SN10DY MIA TKNA/XS/0952485629412C1 BAG1/10/0 F1/75 BAGTAGS ISSUED: ATL 1/10 0182938473/MIA *0182938472/MIA ACC VDT27236 AGT97/16JUN1026 PU VDT27236 AGT97/16JUN1029/BAG Error Responses If no baggage is input with the PU transaction, the previous options are inhibited and a 'FORMAT' rejection message displays. 8.14.3 PW Input / Response Other PW functionality remains as it is, whether used to modify a passenger record from a prior PS display, or PDD display. O, O2, and O3 check-in and processing remain the same. All examples use O for simplicity.

1 ►PW:1,3/35,B/ALL

Deletes bags and all Bag Tags from passenger's record.

►PW:1,1/10,B/1

Deletes bags and the first tag in the record.

►PW:1,2/23,B/1/4

Delete bags and the first and fourth tag in the record.

Subsequent Processing If the passenger has been through checked in or EDIFACT through checked in, the PW cascades down as it currently does. If it is necessary to cancel a Bag Tag number, the system deletes it from the passenger's PDD record but also sends a warning message to the GQ queue with the details of the Bag Tag number deleted, the flight number, the passengers name, and the BN number associated with that bag. This is for security reasons to help identify baggage discrepancies.

1 Example of Deleted Bag Tag Number to GQ ATL501 GENERAL MSG (0001) BAG TAG DELETED XS 0700 17SEP ATL ABBA BN1 VDT11290 AGT295/17SEP1329 0182526828

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8.14.3.1To Display Any Deleted Bag Tags in a Passenger’s Record When displaying the PDD of a passenger's record, DCS displays all Bag Tags. An asterisk (*) preceding a bag tag number indicates that the bag tag was previously deleted. The entry is: PDD:ENTRY NUMBER

1 PDD:1 PDD: XS3227/18MARMATL,1 1. HUNTER/MRS BN002 SN14C M MIA BAG1/12/0 F1/75 O/XX935/18MAR M ZRH BAGTAGS ISSUED: ATL 1/12 0182001203/MIA *0182001202/MIA ACC VDT2766 AGT66/18MAR0950 PU VDT2766 AGT66/18MAR1009/BAG 1/10 PW VDT2766 AGT66/18MAR1009/BAG 1/10 PU VDT2766 AGT66/18MAR1010/BAG 1/12 *** OUTBOUND XX0935 MIAZRH ***

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Error Responses If baggage is deleted from a passenger's record, the deletion of corresponding number of Bag Tags is required. The following Error Responses may display due to an incorrect entry: Error Message

Explanation

BAG NUMBER

The input baggage number is invalid.

BAG NUMBER RANGE

The input range of bag numbers is invalid.

BAG NUMBER REPEATED

An input baggage number was repeated.

BAG TAG

The input Bag Tag number is invalid.

BAG TAG RANGE

The input range of Bag Tag numbers is invalid.

BAG TAG REPEATED

An input Bag Tag number was repeated.

BAG TAG CONTENTS

Re-check input Bag Tag numbers.

DUP REF

Bag Tag numbers already entered.

ENTRY NUMBER

The entry number is invalid or does not exist.

FLT CANCELLED

The specified flight/city was cancelled.

FLT CLOSED

The flight is closed.

INV INPUT

Invalid entry number identified for Bag Tag entry.

MAXIMUM BAG NUMBERS EXCEEDED

The number of bag numbers input is too large.

MAXIMUM BAG TAGS EXCEEDED

The number of Bag Tags input is too large.

NO ACTION

Incorrect entry specified.

NO DISPLAY

Input requires a previous display.

NOT ACCEPTED PASSENGERS

The identified passenger has not checked in.

PASSENGER ALREADY HAS TAGS

The passenger already has Bag Tags.

UNABLE

There is no Bag Tag printer attached to the CRT.

Table 8.16 Bag Tag Delete Error Responses

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8.14.4 Bag Tag Subsequent Processing The generated Bag Tag numbers are stored in the passenger's PDD record.

1 Example of PDD with Bag Tag Numbers. PDD: XS735/08JUNCATL,2 PNR RL 1. ADAM/GMSTR BN002 SN1C C 0182526553 RES AUTO 07JUN1146 ACC VDT7917 AGT937/08JUN0823 MOD VDT2856 AGT286/08JUN0910

H522T MIA BAG1/12/0

UM10

Note: The number is made up of ten digits in the following format: Explanation of Bag Tag Number Position 1st digit

Explanation 0 - Interline Tag. 1 - Fallback Tag (for sortation systems). 2 - Interline 'Expedite' Tag. 3 - Individual Airline's own use.

2nd to 4th

Three-digit Airline code assigned by ATA/IATA.

5th to 10th

Six-digit number of the Bag Tag (the first number issued will be 000001 up to 999999, then the system starts at 000001 again).

Table 8.17 Bag Tag Number Explanation 8.14.5 Bag Tag JL List There are two lists that provide a list of all the Bag Tags issued for a flight. This list includes any manually entered Bag Tags for 'unattached' baggage. JL:BT/FLIGHT/DATE/CLASS

Lists passengers in Boarding (BN) number order.

JL:NT/FLIGHT/DATE/CLASS

List of passengers in Alphabetical order.

SITA Departure Control Services – Check In Agent Guide Passenger Acceptance / Modification / Withdrawal Page 160 © SITA 2008 All Rights Reserved

29 August 2008 – Revision 7.2

8.14.6 Baggage Action List (BAL) If a passenger is offloaded or does not board the aircraft, it is possible to identify his Bag Tag numbers by checking the baggage action list (BAL). BAL The entry is: BAL:FLIGHT/DATE Response to BAL:FLIGHT/DATE BAU:XS829/06AUGATL OP/NAM BAG TAG NUMBER DEST ACTION REASON DONE? LOCATION 0136038534 MEX REMOVE PAX DEL BY PW N 0136038637 MEX REMOVE PAX DEL BY PW N
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