Self Assessment Sheet by Vendor

 

Company Name

Management informaon Turnover (in Crores INR) (FY15-16) MSIL Business SOB

Name

MD

Mobile No.

Email

Name

Plant Head

Mobile No.

Email

No. of Manufacturing plants in India Total No. of Tier-2 vendors Others Major Customer Company Type (Legal Status) Country of Origin ISO/TS cercaon agency, type and next cericaon renewal date.

Share Holding Detail Name 1 Name 2 Name 3

Collaboraon Detail % Holding % Holding % Holding

Company 1 Name Company 2 Name Company 3 Name

Type Type Type

Plant Detail : Vendor Code

Locaon / Address

YEAR OF ESTABLISHMENT

START OF SUPPLY

Total emplyoees

Total Operators

Total Number of OE Parts

Operators (nos.)

Permanent

WORKING DAYS / YEAR

WORKING HOURS / DAY

UNION AFFILIATION TOTAL COVERED AREA

Contractual

WEEKLY OFF DAY

Major Part Types Supplied

Minimum Qualicaon of operators (ITI, Diploma, 10th etc)

PERMANENT

CONTRACTUAL

Minimum number of Days Training to operator before pung him on the Producon line

PERMANENT

AVERAGE AGE OF WORKER CATEGORY EMPLOYEES

CONTRACTUAL

AVERAGE SALARY (WORKERS)

 DUE DATE FOR NEXT LABOUR AGREEMENT

SQ MTS

ADDL AREA AVAILABLE FOR EXPANSION

TOTAL AREA

SQ MTS

 

M

Supplier Name

Part Name Category   ． Production preparation

Audit Area w

Regarding implementation rule of production preparation

①

②

2

Regarding management  /implementation by ①

production preparation plan/report (master plan)

②

3

Defect prevention on the stage of process design by using FMEA/Matrix diagram

①

②

 

M

Supplier Name

Part Name Category

Audit Area 4

Product/process evaluation at the quality evaluation meeting in each trial

①

②

２．

1

Regulation for initial production control

Regulation for initial production control ①

②

③

2

Implementation of initial production control

①

 

M

Supplier Name

Part Name

 

Category

Audit Area

②

３． Changing management

1

Definition and implementation of changing management

①

②

③

④

2

Definition and control method for initial part ①

 

M

Supplier Name

 

Part Name Category

Audit Area

②

４． Standards management

1

Procedure to make process control standards(QA process

①

charts)

②

③

４． Standards

management

2

Procedure to control standards ・ Process control standards  ・Inspection specifications  ・Operation instructions

①

②

 

M ４．

  ・

Supplier Name

 

・ ・

   

Part Name Category

Audit Area

③

５． Education and training

1

Education/ training procedure

①

②

③

2

Education for managers/Inspectors/ Special operators

①

②

③

 

M

Supplier Name

Part Name Category ６． Quality audit and process verification

Audit Area 1

Activity to keep/improve production quality

①

②

2

Content of process review ①

②

③

７． Supplier

1

control 2

Evaluation method for new suppliers

①

Management, quality evaluation and instruction for suppliers ①

②

 

M ７．

 

Supplier Name

Part Name Category

Audit Area

③

④

⑤

⑥

８． Handling abnormality in quality

1

Handling when abnormal situation occurs ①

②

③

 

M

８．

 

Supplier Name

Part Name Category

Audit Area 2

Prevention of recurrence ・ Customer claims ・ In process failure ・ Suppliers failure

①

②

③

④

 

M

Supplier Name

Part Name Category ９． 5S management

Audit Area 1

Location of production site ①

②

③

④

2

Production equipment's management

①

②

  ０． Equipment/Ins pection equipment's

1

Maintenance equipment's ,of jigs and tools

①

 

M

Supplier Name

  ０．

Part Name

  Category management

Audit Area ②

③

2

Maintenance of inspection equipment's

①

②

  ． Implementatio n of standards

1

Implementation of standards

①

②

③

④

 

 

M

Supplier Name

Part Name Category

Audit Area ⑤

２． Products

management

1

management of parts flow

①

②

③

2

Non-confirming parts management

①

②

③

13. Handling Management

1

Bins/ Trolley Management ①

 

M

Supplier Name

Part  Name Category

Audit Area

②

③

④

14. Critical parts Management

1

Maru A Parts Management

①

②

③

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you have procedure for New Product development? Have you defined Scope of parts & responsibility of each department in procedure against every control item.

Have you defined New product development activities based upon their criticality.

Judgment

Do you have defined list of activities to be carried out for each type of development (i.e ( i.e New platform, major change, minor change etc).

Do you make Timing plan for New product develpoment? Do you review progress of activities as per timing plan and record minutes of meeting for closure of actions? DO you capture reason of delay in any activity as per plan? Does your top management review New Product development plan periodically? Do you have system to review Past Defect History during New Model development?

Do you Prepare FMEA (as per AIAG manual) and Update it whenever any critical defect occur?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you record defects reported during various trial stages of New product development and take countermeasure for such defects?

Do you define requirements for Line / Process Readiness before SOP?

Judgment

Do you check completion of all requirements before handing over New Line to regular Production?

Do you have Procedure for Initial Flow Control? Do you define following following in Procedure 1. Duration of IFC 2. Scope of IFC (New parts, ECN, Process change etc) 3. Targets 4. Termination Termination condition for IFC 5. Responsibility to announce start and finish of IFC 6. Visual idebtification of IFC parts Do you define critical characteristics which needs to be controlled during IFC? Do you increase frequency of inspection for critical characteristics during IFC? Do you have a system to share information related to start and finish of IFC to all concern departments in orgnization?

Do you record issues observed during IFC and take countermeasure to improve?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you calculate the process capability for critical charactistics during IFC period and observe trend over a period of three months?

Do you define clearly Planned & Un-planned changes related to

Judgment

4M?

Do you have procedure for 4M change management?

Do you validate the Parts Quality whenever any 4M change occurs and Keep records for traceability?

Do you proactively inspect parts produced before unplanned change i.e. - Tool breakage - Machine breakdown - Pokeyoke Failure, etc

Do you define clearly First production parts (FPP) - (parts produced after ECN and PCN etc)?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you have system to control FPP parts and tags to identify them? (System for both Inprocess or Inhouse and BOP parts).

Judgment

Do you have Control plan (PCS) and MIS-P for all part numbers prodcued for MSIL?

Do you write both Product and Process characteristics on the control plan? Do you write following on control plan? 1. Inspection method 2. Reference standards and Regulations 3. Operation standards 4. Details of Limit samples, Run charts and Pokayoke.

Do you have procedure for document control? Which includes 1. Responsiblilty of Preparation and approval 2. When to make, when to submit to customer  3. Revision criteria 4. Document retion period.

Do the information in Control plan (PCS), Inspection standards, OPS and parameter charts etc matching.

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you prepare master list of documents and records revision history of all documents. Do you keep the records of issue of updated documents to various departments.

Judgment

Do you have procedure for training & make Annual training Plan based on TNI? Do you conduct Training as per annual plan and keep training records.

Do you have procedure to evaluate skill of operators & inspectors? Have you defined Skill Evaluation method and frequency (for operator & inspector skill evaluation.) Do you Provide training to operators before SOP of New Model as per OPS.   For special processes (i.e Maru A, Critical , Final Inspection, Rework) do you have special training plan for operators or supervisors? Are records or training maintained?

For final inspectors and operators do you have system to verifythe current level of skills. (i.e Operator/ inspector Repeatability R&R)

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you have procedure for Internal audit which contains -list of certified auditors, aud itors, audit frequency, audit timing, audit method, audit checksheet; etc. Do you onduct audit as per plan mention in procedure? Do you take actions for closing the non confirmities found during audit?

Judgment

Do you have system for improving the process using operator feedback such as kaizens etc.? Do you conduct operator observance audit to check if operators works as per WI or not? Do you check the implementation & sustenance of past countermeasures during shop floor audit? Do you have procedure for new Supplier Selection and do you implement this procedure? Do you prepare supplier rating (For Tier-2 ) based upon Quality performance? Do you Audit suppleirs and Guide them for improvement?

Do you provide inspection standards and list of critical

characteristics to Suppliers during spec meeting.

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you monitor monitor the Development plan of your suppliers during the new Product development and work to improve on issues?

Do you inform suppliers to conduct Intial flow control (IFC) during

Judgment

new product development and decide person resonsible for IFC. Do you have system to check quality of parts which are directly send to customer from outsourced suppliers (i.e after job work plating etc)?

Do you inform suppliers to follow 4M change management, FPP for ECN/PCN and keep records for traceability. traceability.

Do you define abnormal situations clearly and Provide training to operators about same?

Do you have Procedure for handling Customer complaints, inhouse rejections and supplier complaints (BOP).

Do you have clear rule to define suspected lot & traceability of suspected lots based upon abnormal situations?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you conduct root cause analysis of defects such as 5 why analysis and take c/measure?

Do you review Control plan (PCS) and other standards after taking

Judgment

countermeasures for defects. Do you check the effectiveness of countermeasures by doing 3G verification?

Do you horizontally deploy corrective action to similar parts and processes?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you Store Raw material, BOP, WIP, Finished goods appropriatly and prevent from dust, rust, scratch, deformation and rainwater etc?

Judgment

Have you defined Proper location & volume (i.e bin height) using visual control for RM, BOP, WIP , Finished goods

Do you instruct operators not to store parts temporarily at work place?

Do you carry out critical operation & inspection under controlled environment as per requirement (i.e Light, temprature, humidity, humidity, noise, vibration etc).

Do you Maintain production equipment's, jigs and tools properly?

Do you maintain inspection equipment's properly to ensure accuracy?

Do you conduct preventive maintenance of Machines, tools, dies & jigs as per Annual plan & Keep records?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Do you verify working of pokayoke, automations & alarms on regular basis & keep records of same?

Have you defined the frequency for replacement replacement and polishing for

Judgment

consumables tools? (i.e Blades, electrodes, pins, rubstone etc.)

Do you calibrate inspection equipment's regularly and monitor the expiry date?

Do you maintain the conditon of Limit samples for visual inspections and validate them at certain frequency?

Do you have work instructions for operators which clearly explain process and critical points.

Do you keep work instructions at a place where operators can see it easily?

Do operators and supervisors operate according to the work standards?

Do you check regularly whether operator is following the work instructions or not ？  

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Judgment Do the checksheets clearly explain the judgement criteria for each point.

Do you maintain FIFO for RM, BOP, WIP and Finished parts etc.

Do you keep the lot wise traceability of products as per -production date; -production volume; -shipping date

Do you control identification of similar parts separately?

Do you Identify NG and Hold parts clearly? Do you store them separately? Do you Procedure for 1. Handling of NG and Hold parts? 2. Root cause analysis 3. Person responsible for final judgment 4. Feedback Do you have reponsibility defined for repair of NG or Hold parts? Are repair record kept? 

Do you make packing standards with customer for finished part and pack them as per standards?

 

RUTI RU TI VE VEND NDOR OR QU QUAL ALIT ITY Y SY SYST STEM EM AUDI AUDIT T CU CU Vendor Atte Attendees ndees

Concerning regulation Are the packaging style & storage environment sufficient to control contamination

Do you have system for f or Bin and Trolley maintenance and

Judgment

cleaning? Does the Packaging method prevent Transportation damage?

Do you have any Special checks for Maru A parameters?

Do you have Identification of Maru A P Processes rocesses & Operators on Shop Floor.

Do you keep the repair history when repairing Maru A items

Achieved Score

0

Maximum Score

237

Audit Rating

0.00

 

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