SCRIPT FOR PARLIAMENTARY.docx

Sample Use of Parliamentary Procedure Order of Business

 Class President: - “The session will come to order.” 

- “Let us have a roll call. Mr./Ms. Secretary, do we have absentees today?”  Class Secretary: - ‘Yes, there is/are.” (identify)

- “e have no absentees, Mr. !resident.”  Class President: - “The secretary will read the minutes o" the last meetin#” (if there are).

------ Minutes are read -----Class President: - “ $re there any any corrections corrections to the minutes?%  minutes?% 

Member: (If there are corrections) - “Yes there is/are, Mr/Ms !resident” 

- “May & be reco#ni'ed?”  Class President:

- “The chair reco#ni'es ((((((((((((((((”  (Member recognized by the President will state the corrections needed) (Corrections are suggested without motion or vote.) Class President: - “&" there are no )"urther* corrections, the minutes stand a++roved as read )corrected*.” 

- “Let us now review today%s calendar and academic activities”  - hat is our rst subect?

(President (President will recognize one member of the parliamentary) parliamentary) Member:

- “ur rst subect today is ((((((.”  **Class President:

- hat did we do in (((((((((((? **Member:

- “e had (((((((((((((((((((((((((((((((((((”  ( !epeated until all sub"ects are recorded) Class President: - “ $ny business business or announcements announcements "rom "rom the ommittee ommittee 0eads?”  0eads?” 

(If there are# $nnouncement# Committee %eads) Class President: (If none…) - “&" there is no "urther business and announcements, the meetin# will be adourned.” 

Member: - “& move that the session be closed.”  Member - “& second the motion.” 

Class President: - “The motion has been made by )name o" mover* and seconded. The meetin# is adourned.” 

(&he 'ecretary Class President and the last 'ub"ect &eacher will sign the Minutes of the Meeting) DUTIES AD !ESP"SI#I$ITIES • • • •

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T%E C%AI! !n spea"in# to the assembly$ the chair refers to himself%herself as &'he hair.& alls the meetin# to order. eeps the meetin# to its order of business *andles discussion in an orderly +ay ,. ies eery member a time to spea". /. 'actfully "eeps all spea"ers to rules of order and to the 0uestion. 1. Should #ie pro and con spea"ers alternatin# opportunities to spea". 2oes not enter into discussion. States each motion before it is discussed and before it is oted upon. Puts motions to ote and announces the outcome. May ote +hen his%her ote +ould a3ect the outcome$ or in any case +hen otin# is by ballot. Should be familiar enou#h +ith parliamentary la+ to inform assembly on proper procedure. May appoint committees +hen authori4ed to do so or if byla+s so proide. May assist in +ordin# of motions if ma"er re0uests assistance. 5ti0uette of the hair ,. 'he chair can remain seated durin# the meetin# e6cept at these times /. 'o call the meetin# to order. 1. 'o put a 0uestion to ote. 7. 'o #ie a decision on a point of order. 8. 'o reco#ni4e spea"ers. T%E SEC!ETA!&  eeps an accurate record of each meetin#$ includin# in the minutes ,. 2ate$ hour$ and place of meetin#. /. 9ame and title of o:cer presidin# and presence of 0uorum. 1. ;pproal of preious minutes. 7.