SAP Yard Management

SAP ECC 6.00 December 2006 English

W70: Yard Management Business Process Procedure

SAP AG Neurottstr. 16 69190 Walldorf Germany

SAP Best Practices

W70: Yard Management: BPP

Copyright © Copyright 2006 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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W70: Yard Management: BPP

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Contents Yard Management.............................................................................................................................. 5 1 Overview........................................................................................................................................... 5 2 Prerequisites..................................................................................................................................... 5 2.1 Define RF User......................................................................................................................... 5 2.2 Check Stock.............................................................................................................................. 6 2.3 Create Inventory........................................................................................................................ 6 2.4 Pack Receipt and Create Transfer Order..................................................................................7 3 Scenario Procedure.......................................................................................................................... 8 3.1 Create Sales Order................................................................................................................... 8 3.2 Create Outbound Delivery with Reference to the Sales Order...................................................................................................................................... 9 3.3 Confirm Transfer Order............................................................................................................. 9 3.4 Create an Unassigned Vehicle................................................................................................ 10 3.5 Check Vehicle into the Yard.................................................................................................... 11 3.6 Assign Vehicle to Outbound Delivery......................................................................................12 3.7 Schedule a Dock Door............................................................................................................ 12 3.8 Move Vehicle Using Mobile Device......................................................................................... 13 3.9 Check Vehicle Out of Yard...................................................................................................... 14 3.10 View Activities on Vehicle Checked Out................................................................................14 3.11 Post Goods Issue for Outbound Delivery..............................................................................15

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Yard Management 1

Overview

A yard can be a physically enclosed area outside the warehouse where trucks and vehicles are processed, stored or available for pick up by an external carrier. The yard my also be virtual where trucks and vehicles are only visible for planning. In this scenario we will show a vehicle being checked into the yard, moved within the yard, scheduled to a dock, loaded with an outbound delivery, and checked out of the yard. These processes will be accomplished using a combination of the new Yard Management transaction, the Yard Monitor and Mobile Yard transactions.

2

Prerequisites

2.1 Define RF User Use The purpose of this activity is to define the RF users for the RF monitor. 1. Access the activity using one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Yard Monitor

Transaction Code

LYRDM

2. On the Yard: Selection screen, enter your yard number and choose Execute. Field name

User action and values

Yard

Y50

3. In the Classes Hierarchy section of Yard Monitor screen, highlight your yard number under the Yard folder and right mouse click. 4. Choose Define RF Users. 5. Create your RF user (must be a defined user) and assign to your presentation device. User Name

Status

Pres. Device

Personal.

[your user name]

[checked]

PD01

** MAIN

6. Save your data.

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2.2 Check Stock Use In order to have a delivery to load, you will need to check stock.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Internal Warehouse Processes  Bins and Stock  Display  Total Stock per Material

Transaction code

LS26

2. On the Stock Overview screen, make the following entries: Field name

Description

User action and values

Warehouse

050

Material

LEHU-001

Plant

BP01

3. Choose Enter. If message “No quants were selected (new selection required)” appears, inventory is not present and must be created. Proceed to step, Create Inventory. Otherwise, displayed inventory should be at least 100. When inventory already exists, go directly to scenario procedure, Create Sales Order.

2.3 Create Inventory Use In order to have a delivery to load, you will need to create inventory.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Materials Management  Inventory Management  Goods Movement  Goods Receipt  Other

Transaction code

MB1C

2. On the Enter Other Goods Receipts: Initial screen, make the following entries and then choose Enter. Field name

Description

User action and values

Movement Type

501

Plant

BP01

Storage Location

0050

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3. On the Enter Other Goods Receipts: New Items screen, make the following entries: Field name

Description

User action and values

Vendor

CEB

Material

LEHU-001

Quantity

100

4. Choose Save. 5. Note the delivery number that is generated.

2.4 Pack Receipt and Create Transfer Order Use You will need to pack your receipt because this warehouse is handling-unit managed.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution Inbound Process  Goods Receipt for Inbound Delivery Inbound Delivery  Change  Single Document

Transaction code

VL32N

2. On the Change Inbound Delivery screen, enter your delivery number and choose Enter. 3. Choose Pack

.

4. Enter LES-PAL in the packaging material field and then choose Enter. You will note that the system generates a handling unit number automatically. 5. Select both the material line and the handling unit line item and choose New HU if full. 6. The system will create additional handling units if needed. 7. Choose the Back button once to return to the main menu and then select Subsequent Functions  Create Transfer Order. Choose Confirm in the dialog box to save your delivery. 8. The system will automatically go to the Create Order for a Delivery Note: Initial Screen. From the drop-down list for the Foreground/Backgrnd field, choose Background. Choose Enter. 9. The system will indicate how many transfer orders were created or, if one was created, it will display the transfer order number.

If several transfer orders are created, the numbers can be displayed from the document flow view of the inbound delivery. To display document flow, use transaction code Vl33N (Display Inbound Delivery), select the line item, go to Environment and select Document Flow. Note the Transfer Order numbers. 10. From the Transfer Order Create Screen, choose Transfer Order → Confirm → Transfer Order.

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11. In the confirmation screen, choose Background for for the Foreground/Backgrnd field under the control section and then choose Enter. If more than one TO is created, repeat for all transfer orders.

Result Transfer Order confirmed.

2.4.1

Post Goods Receipt

Use Post goods receipt of inbound delivery.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution Inbound Process  Goods Receipt for Inbound Delivery  Inbound Delivery  Change  Single Document

Transaction code

VL32N

2. On the Change Inbound Delivery screen, enter inbound delivery order number created earlier. 3. Choose Post goods receipt to save the inventory. 4. To check inventory, go to transaction LS26.

3

Scenario Procedure

3.1 Create Sales Order Use This activity creates sales order as a prerequisite to creating an outbound delivery.

Procedure 1. Access the transaction by choosing one of the following navigation options ng: SAP ECC menu

Logistics  Sales and Distribution  Sales  Order  Create

Transaction code

VA01

2. On the Create Sales Order: Initial Screen, enter OR in the field for order type and choose Enter: 3. On the Create Sales Order: Overview screen, make the following entries: Field name Sold-to Party

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Description

User action and values BP0001

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PO Number

User Defined

Req. deliv.date

Current date + 1 or 2 days

Deliver. Plant

BP01

Material

LEHU-001

Quantity

5

4. Choose Save. 5. Information message "Change in invoice date: The billing date is redetermined" will appear. Choose Enter to bypass the message. If information message “Credit check: maximum document value exceed” appear, choose Enter to bypass the message. 6. Message “Standard order XX has been saved” is displayed at the bottom of the screen. Note the SO number.

3.2 Create Outbound Delivery with Reference to the Sales Order Use This activity creates outbound delivery with reference to the sales order.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Create → Single Document → With reference to Sales Order

Transaction code

VL01N

2. On the Create Outbound Delivery with Order Reference screen, enter shipping point BP01 and set the selection date out one month. 3. Choose Enter and then choose Save. Note your delivery number for the Yard Management portion.

Transfer order has been generated automatically in background due to the output type WMTA.

3.3 Confirm Transfer Order Use This activity confirms the transfer order.

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Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Picking  Display Transfer Order  For Material

Transaction code

LT24

2. On the Transfer Order Material screen, make the following entries and then choose Execute. Field name

Description

User action and values

Warehouse

050

Material

LEHU-001

Only open TO items

[select]

3. On the Transfer Order: List of Materials screen, select the transfer order with your delivery number and then choose Confirmation in Background.

Result Inventory and outbound delivery are created.

3.4 Create an Unassigned Vehicle Use In this scenario, we have an empty vehicle that has arrived to the yard. This could be a return vehicle or one that was ordered for an outbound load. The vehicle has arrived at the checkpoint and will be “checked into the yard” by a checkpoint operator or guard.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Yard Monitor

Transaction code

LYRDM

2. On the Yard: Selection Screen, enter yard number Y50 and choose Execute.

The Yard Monitor is an user interface designed to provide a real-time view of the status of yard and to allow the yard functions to be formed. This keeps the yard manager up-todate on the current situation of the yard and enables a central point to centrally respond to situations which may occur. In this scenario, we will be using a combination of screens, the monitor and mobile to complete the transaction for our process. 3. Right-click on the Vehicles folder and choose Create. 4. On the Create Vehicle dialog box, make the following entries: Field name

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Description

User action and values

Comment

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Vehicle Category

Select Transport Equipment

Vehicle Type

Trailer48

License Plate

User defined.

Please note since you will be using this number throughout the process.

5. Choose Confirm. Result: Vehicle … successfully created 6. Back out of the monitor to the main SAP menu by choosing the Back button twice.

3.5 Check Vehicle into the Yard Use You must first check in the vehicle before moving it around the yard.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Checkpoint

Transaction code

LYCHP

2. In the Location dialog box, make the following entries: Field name

Description

User action and values

Yard

Y50

Location

Checkpoint

3. Choose Confirm. 4. On the Check-in Registration screen, enter your license plate number created in the previous step and then choose Execute.

The traffic light in the status field means the following: Red: The vehicle has been created Yellow: The vehicle has been checked in Green: The vehicle has been moved to a parking space. 5. Select your vehicle on the lower half of the page and choose Check-in. Your status light should move to Yellow. 6. To move the vehicle into a parking space until ready to use for an outbound delivery, select your vehicle once again and then choose Move. 7. A dialog box will appear with an empty parking space (indicated by Destination Location P01 or other available parking space) already assigned. Choose Confirm to complete the move. You will note the status is now green.

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3.6 Assign Vehicle to Outbound Delivery Use Assign vehicle to outbound delivery.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Yard Monitor

Transaction code

LYRDM

2. On the Yard: Selection Screen, enter Yard Number Y50 and your delivery number on the Outbound Deliveries tab page. 3. Choose Execute. 4. On the Yard Monitor screen, right-click on your delivery number under the Outbound Deliveries folder object class and choose Assign Vehicle. 5. The Assign Vehicle to Document dialog box appears. Select your vehicle and choose Confirm.

Result Vehicle successfully assigned to document.

3.7 Schedule a Dock Door Use To start loading the vehicle, you must first schedule a dock door and move the vehicle from the parking place to the door.

Procedure 1. Remain in the Yard Monitor and open the Vehicles subfolder within the Outbound Deliveries folder. 2. Right-click on your vehicle and select Create Scheduling Activity. 3. In the Create Scheduling Activity dialog box, enter the following data and confirm your entries: Field name

Description

User action and values

From time

Enter a time in the future(now + 3h)

Location Class

05

Location (Door)

Pick an available door

Duration

Optional – system will use configuration as default

4. Confirm your entries. 5. Ignore warning messages saying that “Vehicle &1 shipping time is earlier than "From" time. Continue?” 6. The system will then indicate that the schedule was successfully created.

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7. Choose Schedule chart and then Execute to check if the dock door was scheduled successfully. Look at the door and time which you selected in your scheduling activity for a graphical representation of your door availability. You will see your activity represented by the license plate number. You can select this number and choose Details for information on your vehicle/delivery. 8. Choose Back twice to return to the Yard Monitor. 9. Choose the button Creates a new session to open another SAP Session.

3.8 Move Vehicle Using Mobile Device Use This activity shows how a yard jockey might perform vehicle movements within the yard on a mobile device.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Mobile Execution

Transaction code

LPYRD

2. On the Enter Location screen, enter yard Y50 and choose F1 Save. If message No active definition for user xxxx show, please execute the step Create RF User in Prerequisite part. 3. Choose Logon to confirm the presentation device (PD01). 4. Choose 3. Move from the mobile menu. 5. Choose 2. Select by Transport Equipment. 6. In the license plate field, enter your license plate number and choose Next. 7. The system displays the destination for the vehicle. Choose NewDst. 8. Enter door that was scheduled and choose Save. 9. The system displays the destination for the vehicle. Choose Save. 10. Choose Back twice to return to the main menu. 11. Choose 6. Load/Unload to load the vehicle that is now at the door. 12. Choose 3. Load start and then enter your license plate number. 13. Choose Next and then Save to load the vehicle. 14. Choose Back once to return to the loading menu and then choose 4. Load end. 15. Enter your license plate number and then choose Next. 16. Choose Save to finish loading the vehicle. 17. Choose Back twice to return to the main menu. 18. To move the vehicle from the door to the checkpoint, choose 3. Move and then 2. Select by Transport Equipment. 19. Enter your license plate number and then choose Next. 20. Choose New Destination and enter Checkpoint in the Checkpoint field. 21. Choose Save and then choose Save once again to confirm that you have taken the vehicle to the Checkpoint destination.

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22. Switch back to previous SAP session.

3.9 Check Vehicle Out of Yard Use Check the vehicle out of the yard.

Procedure 1. Access the transaction by choosing one of the following navigation options:

2. 3. 4. 5.

SAP ECC menu

Logistics  Logistics Execution  Yard Management  Checkpoint

Transaction code

LYCHP

In the Location dialog box, enter yard Y50, location Checkpoint, and then choose Confirm. Choose Check out mode at the top of the screen. Enter your license plate number and choose Execute. Highlight your vehicle at the bottom of the screen and then choose Check out on the lower half of the screen.

Result Your vehicle has now been checked out of the yard.

3.10 View Activities on Vehicle Checked Out Use View checked-out vehicle in departed vehicles folder along with all associated activities that were performed with this vehicle.

Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Yard Management  Yard Monitor

Transaction code

LYRDM

2. On the Yard: Selection Screen, enter Yard Number Y50 and choose Execute. 3. View vehicle in departed vehicles folder and other activities performed with this vehicle by expending the folder and the sub-folders.

Result Your vehicle and corresponding activities are displayed.

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3.11 Post Goods Issue for Outbound Delivery Procedure 1. Access the transaction by choosing one of the following navigation options: SAP ECC menu

Logistics  Logistics Execution  Outbound Process Goods issue for Outbound Delivery Post Goods Issue Outbound Delivery Single Document

Transaction code

VL02N

2. On the Change Outbound Delivery screen, enter an outbound delivery number and choose Post Goods Issue.

Result The goods issue was posted. Check the stock level in LS26.

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