SAP Project Systems ( PS ) Study Material

Project Functionality of - SAP-PS (Project System) The Project System module of SAP (PS) is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. When it was originally designed and developed its core functionality was borrowed from and shared with the PP and CO modules. So most of the PS objects (WBS elements, networks, activities, activity elements) are cost objects similar to cost centers in CO, while networks have scheduling and resource management capabilities that are very similar to PP. Whenever you need flexibility and frequent user interaction for resource loaded scheduling activities, you still feel the remnants of an architecture and user interface that was originally designed for the more static context of PP. Shortcomings include user-friendliness since SAP did not manage to satisfactorily put the end user in control to easily manipulate the data. In that respect, SAP's unsurpassed enterprise functionality often is perceived as an issue by end-users. Also, and somewhat ironically, PS and PP are not seamlessly integrated. This means that costs or dates do not roll up or cannot be pushed down between PS &PP.

What is SAP PS? Projects are generally part of the internal processes of a company. To be able to control all tasks in project execution, you need an organizational form that is specific to the project and which is shared by all departments involved. Before you can carry out a project in its entirety, the project goals must be precisely described and the project activities to be carried out must be structured. A clear, unambiguous project structure is the basis for successful project planning, monitoring, and control. The high degree of integration between the Project System (PS) and other R/3 application components means that you can plan, execute, and account for projects as part of your normal commercial procedures. This means the Project System has constant access to data in all the departments involved in the project. The R/3 PS guarantees close and constant monitoring of all aspects of your project including both technical and commercial aspects of the project.

Versions in Project Systems Explain the type of version in SAP Project Systems. Basically, there are different kinds of versions in PS. They are: 1. Project versions - these are basically snapshots of a project at different stages of a project. Based on how the system is set up, a version could be created everytime the system status of a project object is changed, for example. Or, you could manually create a project version in transaction CNS41 or the like. You could create a version with a key and then you could compare the different snapshots of a project against each other or against version 0 (operative project). 2. Simulation versions - these are essentially "play around with" versions. Meaning that you could use them to try "what if" kind of scenario by changing dates, structure, milestones, etc... and compare results with the operative version. For example, you may want to determine what

the impact is going to be of a certain change to the project before making the actual change to the operative project. Then, you could create a simulation version, play around with it to make sure it does what you want it to do, then make the actual change to the operative change or you could convert the simulation version to the operative version also. I am not sure if they are hidden issues in doing this, but to make the point here, the simulation version is a "play ground" for "what if" scenarii for the project. The main difference, I believe, between the project and simulation versions is that project versions cannot be changed/modified once they are copied, while simulation versions can be. Also, you cannot copy a project version to an operative version, but you can copy a simulation version to an operative version. 3. Planning/Controlling versions - these are the versions used for storing different kinds of planning details for the project. Essentially, these versions are also "operational" and can be changed as needed. For example, you may want to keep the operative version (version 0) always for actual costs, while you will use planning version P1 to store planned values from ECP, then version P2 for Unit Costing values, etc... Unlike simulation versions however, you cannot copy a planned version to the operational project (I don't think). You can however, copy one plan version to the other. 4. Progress Versions - These versions are used for carrying out Earned Value Analysis and other measurements against project progress based on POC, etc. Progress version is controlling area specific and defines the control data for POC and earned values. It is mandatory to maintain progress version along with method of calculation. The system records progress analysis data in the progress version. That is why you can get the result only if you maintain it in the progress tab of WBS. SPRO -> Project System -> Progress-> Progress Analysis -> Define Measurement Method as Default. Here you define the Version, Object Type, Plan/Actual, Default Measurement Method. After that Version would be defaulted for the object in the hierarchy.

SAP PS – Basics of Project System- http://www.sap-basis-abap.com/sapps.htm This course covers basic SAP Project System in 10 lessons, including master data, project planning, acquisitions, network activities and settlements using the new Project Builder. This is an interactive simulation course and includes simulated SAP screens. This allows you to interact with the screens just like a real SAP system, including entering data in fields and clicking on buttons or links. SAP PS Training Goals- This course will help you become familiar with SAP’s PS (Project System) module using the Project Builder. You will learn how to:

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Create a Project with Work Breakdown Structures (WBS) & Network Activities Create Project Plans with Easy Cost Planning and Project Planning Board Create Requisitions and Purchase Orders for WBS Run Settlements Run Project Reports

This SAP PS training uses ECC 6.0 (newest SAP release) and includes 420+ training slides, study guide for each lesson, 60+ pages of additional SAP documentation and email support. “The training is very clear and easy to understand. The fact that it can be done anytime is a “great” feature as I could do it at home with no interruptions. Also having the capability to back up and repeat a process is extremely helpful. With no set time limits, when I was ready to book an asset, I could review just that section and get pointers right on the spot.” Pat Z., Whirlpool Corporation Training Content Lesson 1 Create Project Structure & Work Breakdown Structures Lesson 2 Create Network Activity Lesson 3 Create Project Plan (Cost Planning & Project Planning Board) Lesson 4 Create Requisitions & Purchase Orders for WBS Lesson 5 Complete Network Activity Lesson 6 Settle Network Activity to WBS Lesson 7 Settlement to Asset under Construction Lesson 8 Run Project Reports Lesson 9 Create Final Settlement Rules Lesson 10 Project Closeout and Final Settlement

Transaction Codes CJ** are mainly Project Definition and WBS related, CN** are mainly Network and activity related and the OP** are mainly PS Configuration / Customization related. There are other codes which is not on the list, but this is a good platform to start and build up your own list of PS transactions as per your requirements: CJ01 CJ02 CJ03 CJ06 CJ07 CJ08 CJ11 CJ12 CJ13

Create Work Breakdown Structure Change Work Breakdown Structure Display Work Breakdown Structure Create Project Definition Change Project Definition Display Project Definition Create WBS Element Change WBS Element Display WBS Element

CJ14 Display WBS Element (From DMS) CJ20 Structure planning CJ20N Project Builder CJ21 Change Basic Dates CJ22 Display Basic Dates CJ23 Change Forecast Dates CJ24 Display Forecast Dates CJ25 Change Actual Dates CJ26 Display Actual Dates CJ27 Project planning board CJ29 Update WBS (Forecast) CJ2A Display structure planning CJ2B Change project planning board CJ2C Display project planning board CJ2D Structure planning CJ30 Change Project Original Budget CJ31 Display Project Original Budget CJ32 Change Project Release CJ33 Display Project Release CJ34 Project Budget Transfer CJ35 Budget Return from Project CJ36 Budget Supplement to Project CJ37 Budget Supplement in Project CJ38 Budget Return in Project CJ3A Change Budget Document CJ3B Display Budget Document CJ40 Change Project Plan CJ41 Display Project Plan CJ42 Change Project Revenues CJ43 Display Project Revenues CJ44 Act. overhd: Projects, ind. process. CJ45 Act. ovhd: Projects, coll. process. CJ46 Plnd ovrhd: Projects, ind. process. CJ47 Pld Overhead: Projects, Coll.Procssg CJ48 Change Payment Planning: Init.Screen CJ49 Display Payment Planning: Init.Scrn CJ70 Maintain Project Settlement LIs CJ72 Project: Act. amt. line item settlmt CJ74 Project Actual Cost Line Items CJ76 Project Commitment Line Items CJ7E Plan Data Transfer: Projects CJ7G Plan Data Transfer: Projects CJ7M Project Plan Cost Line Items CJ7N Maint. DRG inv.projects for retmt. CJ80 Availability Control - Overview CJ81 Update Report List

CJ88 Settle Projects and Networks CJ8A Act.-setlmt: Proj. retirmt. from IM CJ8G Actual Settlement: Projects/Networks CJ8V Period Close for Project Selection CJ91 Create Standard WBS CJ92 Change Standard WBS CJ93 Display Standard WBS CJ9B Copy WBS Plan to Plan (Collective) CJ9B_OLD Copy Project Cost Planning (old) CJ9BS Copy WBS Plan to Plan (Indiv.) CJ9C Copy WBS Actual to Plan (Collective) CJ9C_OLD Copy Project Revenue Planning (old) CJ9CS Copy WBS Actual to Plan (Indiv.) CJ9D Copy Plan Versions CJ9E Plan Settlement: Projects CJ9ECP Project System: Easy Cost Planning CJ9F Copy Project Costing (Collective) CJ9FS Copy Project Costing (Indiv.) CJ9G Plan Settlement: Projects CJ9K Network Costing CJ9L Forecast Costs: Individual Projects CJ9M Forecast Costs: Coll.Project Proc. CJ9Q Integrated Planning for Ntwks(Coll.) CJ9QS Integrated Planning for Ntwks (Ind.) CJA1 Proj.Rel.Order Receipts: Coll.Proc. CJA2 Proj.Rel. Order Receipts: Ind.Proc. CJAL Send project CJB1 Generate Settmt Rule: Coll.Proc. CJB2 Generate Settmt Rule: Indiv.Proc. CJBBS1 Planning Board Report Assignment CJBBS2 Structure Overview Report Asst CJBN Reconstruct Availability Control CJBV Activate Project Availabilty Control CJBW Deactivate Project Availabilty Cntrl CJC1 Maintenance Dialog for Stat.by Per. CJC2 Maintain Planned Status Changes CJCD Change documents: WBS CJCF Carry Forward Project Commitments CJCO Carry Forward Project Budget CJCS Standard WBS CJE0 Run Hierarchy Report CJE1 Create Hierarchy Report CJE2 Change Hierarchy Report CJE3 Display Hierarchy Report CJE4 Create Project Report Layout CJE5 Change Project Report Layout

CJE6 CJEA CJEB CJEC CJEK CJEM CJEN CJEO CJEP CJEQ CJET CJEV CJEX CJEY CJEZ CJF1 CJF2 CJF3 CJF4 CJFA CJFN CJG1 CJG3 CJG4 CJG5 CJH1 CJH2 CJI1 CJI2 CJI3 CJI4 CJI5 CJI8 CJI9 CJIA CJIB CJIC CJID CJIE CJIF CJIG CJJ2 CJJ3 CJK2 CJK3 CJL2

Display Project Report Layout Call Hierarchy Report Background Processing, Hier.Reports Maintain Project Crcy Trans.Type Copy Interfaces/Reports Project Reports: Test Monitor Reconstruct: Summarized Proj.Data Transport Reports Transport Forms Import Reports from Client Translation Tool - Drilldown Maintain Global Variable Reorganize Drilldown Reports Reorganize Report Data Reorganize Forms Create Transfer Price Agreement Change Transfer Price Agreement Display Transfer Price Agreement Transfer Price Agreement List Analysis of Data Trans. into PS Cash CBM Payment Converter Enter Transfer Price Allocation Display Transfer Price Allocation Enter Trsfr Price Allocation: List Cancel Transfer Price Allocation Reconstruct Project Inheritance Project Inheritance Log Project Budget Line Items Budget Line Items: Document Chain Project Actual Cost Line Items Project Plan Cost Line Items Project Commitment Line Items Project Budget Line Items Project Struct.Pld Costs Line Items Project Actual and Commt Paymt LIs Project Plan Payment Line Items Maintain Project Settlement LIs Display Project Settlement Line Itms Projects: Retirement LI Settlement Projects: Profitability Analysis LI Display PS Cash Documents Change Statistical Key Figures Display Statistical Key Figures Change Statistical Key Figures Display Statistical Key Figures Collective Agreement

CJN1 CJN2 CJNO CJO8 CJO9 CJP1 CJP2 CJP3 CJP4 CJPN CJPU CJR2 CJR3 CJR4 CJR5 CJR6 CJR7 CJR8 CJR9 CJS2 CJS3 CJS4 CJS5 CJSA CJSB CJSG CJSN CJT2 CJV1 CJV2 CJV3 CJV4 CJV5 CJV6 CJV7 CJVC CJW1 CJZ1 CJZ2 CJZ3 CJZ5 CJZ6 CJZ7 CJZ8 CJZ9

Reval. ACT: Projects Ind.Pro. Reval. ACT: Projects Col.Pro. Number range maintenance: FMCJ_BELNR Overhead COMM: Projects Ind.Pro. Overhead COMM: Projects Col.Pro. Create Project Plan Adjustment Change Project Plan Adjustment Display Project Plan Adjustment Delete Project Plan Adjustment Number Range Maintenance: Proj.Items Execute Project Plan Adjustment PS: Change plan CElem/Activ. input PS: Display plan CElem/Activ. input PS: Change plan primary cost element PS: Display plan primary cost elem. PS: Change activity input planning PS: Display activity input planning PS: Change revenue type planning PS: Display Revenue Element Planning PS: Change stat. key figure planning PS: Display stat. key fig. planning PS: Change stat. key figure planning PS: Display stat. key fig. planning Data Transfer to SAP-EIS Select Key Figure and Characteristic Generate WBS Element Group Number Range Maintenance: Projects Project Actual Payment Line Items Create project version (simulation) Change project version (simulation) Display project version (simulation) Transfer project Delete simulation version Maintenance: Version administration Display transfer log Value Category Checking Program EURO: Adjust Project Budget Act. Int Calc.: Projects Coll. Proc. Actual Int.Calc.: Project Indiv.Prc. Plan Int.Calc.: Project Indiv.Prc. Plan Int.Calc.: Project Coll.Prc. Actual Int.Calc.: Indiv.CO Order Prc Planned Int.Calc: Indiv.CO Ord.Proc. Actual Int.Calc.: Coll.CO Order Prc. Plan Int.Calc.: Coll.CO Order Prc.

Network and activity related transaction codes: CN01 Create Standard Network CN02 Change Standard Network CN03 Display Standard Network CN04 Edit PS Text Catalog CN05 Display PS Text Catalog CN06 MPX Download: Standard Network CN07 MPX Upload: Standard Network CN08 Allocate material -> stand. network CN09 Allocate material -> stand. network CN11 Create standard milestone CN12 Change standard milestone CN13 Display standard milestone CN19 Display Activity (From DMS) CN20 Dsply network/act.bsc data init.scrn CN21 Create Network CN22 Change Network CN23 Display Network CN24 Overall Network Scheduling CN24N Overall Network Scheduling CN25 Confirm Completions in Network CN26 Display Mat.Comp/Init: Ntwk,Acty,Itm CN26N Display Mat. Components (From DMS) CN27 Collective confirm. CN28 Display Network Confirmations CN29 Cancel Network Confirmation CN2X Confirm Completions in Network CN30 Processing PDC error records CN33 PDM-PS interface CN34 Maintain release table TCNRL CN35 Control stock / account assignment CN36 BOM Transfer Profile CN37 BOM Allocation Field Selection CN38 Maintain Flexible Reference Point CN40 Project Overview CN41 Structure Overview CN42 Overview: Project Definitions CN42N Overview: Project Definitions CN43 Overview: WBS Elements CN43N Overview: WBS Elements CN44 Overview: Planned Orders CN44N Overview: Planned Orders CN45 Overview: Orders CN45N Overview: Orders CN46 Overview: Networks

CN46N Overview: Networks CN47 Overview: Activities/Elements CN47N Overview: Activities/Elements CN48 Overview: Confirmations CN48N Overview: Confirmations CN49 Overview: Relationships CN49N Overview: Relationships CN50 Overview: Capacity Requirements CN50N Overview: Capacity Requirements CN51 Overview: PRTs CN51N Overview: PRTs CN52 Overview: Components CN52N Overview: Components CN53 Overview: Milestones CN53N Overview: Milestones CN54N Overview: Sales Document CN55N Overview: Sales and Dist. Doc. Items CN60 Change Documents for Projects/Netw. CN61 Standard network CN65 Change documents order /network CN70 Overview: Batch variants CN71 Create versions CN72 Create Project Version CN80 Archiving project structures CN81 PS: Archiving project - preliminary CN82 PS: Archiving project structures CN83 PS: Archiving project - Info System CN84 PS: Archiving project - admin. CN85 PS: Delete operative structures CN98 Delete Standard Networks CN99 Archiving Standard Networks CNB1 Purchase requisitions for project CNB2 Purchase orders for project CNC4 Consistency checks for WBS CNC5 Consistency checks sales order/proj. CNE1 Project Progress (Individual Proc.) CNE2 Project Progress (Collective Proc.) CNE5 Progress Analysis CNG1 Netw./Hier.: Maintain frame types CNG2 Netw./Hier.: Maintain form def. CNG3 Netw./hier.: maintain color definit. CNG4 Netw./Hier.: Maintain graph. profile CNG5 Netw./Hier: Maintain options profile CNG6 Netw./hier.: Maintain node type CNG7 Netw./Hier.: Maintain link types CNG8 Netw./Hier.: Maintain field def.

CNG9 Graph. Cust. Netw./Hierarchy Graph. CNL1 Create delivery information CNL2 Change delivery information CNL3 Display delivery information CNMASS Mass Changes in Project System CNMASSPROT Display log f. mass changes PS CNMM Project-Oriented Procurement CNMT Milestone Trend Analysis CNN0 Number Range for Library Network CNN1 Number range maint.: ROUTING_0 CNPAR Partner Overview CNPRG Network Progress CNR1 Create Work Center CNR2 Change Work Center CNR3 Display Work Center CNS0 Create deleivry from project CNS40 Project Overview CNS41 Structure Overview CNS42 Overview: Project Definitions CNS43 Overview: WBS Elements CNS44 Overview: Planned Orders CNS45 Overview: Orders CNS46 Overview: Networks CNS47 Overview: Activities/Elements CNS48 Overview: Confirmations CNS49 Overview: Relationships CNS50 Overview: Capacity Requirements CNS51 Overview: PRTs CNS52 Overview: Components CNS53 Overview: Milestones CNS54 Overview: Sales Document CNS55 Overview: Sales and Dist. Doc. Items CNS60 Change Documents for Projects/Netw. CNS71 Create versions CNS83 PS: Archiving project - Info System CNSE5 Progress Analysis CNVL Variable Overviews CNW1 WWW: Confirmation CNW4 Project Documents

PS Configuration / Customization related Transactions codes:

OP00 OP01 OP03 OP04 OP07 OP08 OP09 OP10 OP11 OP12 OP13 OP14 OP15 OP16 OP17 OP18 OP19 OP20 OP21 OP22 OP23 OP24 OP26 OP28 OP30 OP31 OP32 OP34 OP35 OP36 OP37 OP38 OP39 OP40 OP41 OP42 OP43 OP44 OP45 OP46 OP47 OP48 OP49 OP4A OP4B OP4C

Maintain Operation Control Key Customizing Routing/Work Center Factory Calendar C Word Processing Standard Text Standard Text Maintain Alternative Activity Desc. Maintain Person Responsible Maintain Period Pattern Key Maintain Location Maintain Screen Sequence Maintain Type of Std. Value Determin Production User Profile Maintain Period Pattern Formula Parameters Maintain Setup Group/Setup Group Cat Standard Value Key Maintain Setup Type Key Define Formula Maintain Wage Groups Maintain Location Maintain period dependent oper. val. Maintain suitability Maintain Perf. Efficiency Rate Key Maintain Move Time Matrix Maintain Time Segment (Per. Pattern) Maintain Capacity Category Maintain Work Center Planner Group Maintain Perf. Efficiency Rate Key Maintain Capacity Default Values Maintain Available Capacity Version Maintain Setup Type Key Maintain Graphics Profile Maintain Work Center Category Matchcode for work center Default work center Maintain Setup Group Categories Maintain Task List Usage Maintain Usage Maintain Task List Status Maintain PRT Usage Maintain Planner Group Matchcode for Routings/Ref. Op. Sets Maintain Shift Sequences Overview variant: Routing Overview variant: Ref. oper. set

OP4D OP4E OP4F OP4G OP4H OP4I OP50 OP51 OP52 OP53 OP54 OP55 OP56 OP57 OP58 OP59 OP5A OP5B OP5C OP5D OP5E OP5F OP5H OP61 OP62 OP63 OP64 OP65 OP66 OP67 OP68 OP69 OP70 OP71 OP72 OP73 OP74 OP76 OP77 OP78 OP7A OP7B OP80 OP82 OP84 OP85

Overview variant: Rate routing Overview variant: Ref. rate routing Overview var.:Scheduling of routings Overview var.:Scheduling ref.op.set Overview var.:Scheduling of rate rtg Overview var.:Scheduling RefRateRtgs Assign Material Types Formula Parameters Formula Parameters Formula Parameters Define Formula Define Formula Define Formula Define Formula Maintain Default Value Profiles Formula Parameters Field Selection: Task List Overview Field Selection: Task List Header Field Selection: Task List Sequence Field Selection: Task List Details Field selection task list overview Field selection std network -> PRT Field sel. insp.plan characteristics Number range maintenance: ROUTING_3 Number ranges for routings Number Ranges for Ref.Operation Sets Maintain Setup Group Key Formula Parameters Maintain Location Group Maintain Operation Control Key Maintain Move Time Matrix Maintain wage type Maintain PRT Control Key Maintain Wage Group PRT Control Key PRT Authorization Group Maintain PRT Group Key Define suitability Engineering Workbench for Task Lists Maintain Type of Std. Value Determin Customizing matchcode for PRTs Define Parameters Maintain PRT Status Define Formula Profiles: Default Values for Rtgs. Profiles: Default Values for QM

OP87 OP88 OP8A OP8B OP8C OP8D OP8E OP8F OP8H OP91 OP95 OP96 OP97 OP98 OPA0 OPA1 OPA2 OPA3 OPA4 OPA5 OPA6 OPA7 OPA9 OPB1 OPB2 OPB3 OPB4 OPB5 OPC0 OPC1 OPC2 OPC3 OPC5 OPCD OPCE OPCF OPCG OPCH OPCI OPCL OPCM OPCN OPCQ OPCR OPCS OPCT

Maintain Routing/Ref.Op.Set Usage Maintain Assignmt. of Task List Type Maintain operation value description Maintain standard value texts Record layout for background (APL) Data transfer APL Command file task lists Rel. 2.2A Maintain production scheduler Profiles: Default Values for Rtgs. Maintain Object Overview Version Assign Work Center Cat. to Applicatn Maintain Work Center Category Maintain Performance Efficiency Rate Maintain Validity of Perf.Effic.Rate Status selection profiles Maintain combination definitions Define selection profile Define option profile Define list profile Define graphics profile Define overall profile Define columns Maintain selection profiles Define list versions Define distribution function Specify distribution functions Specify distribution strategies Specify distribution key Axis representation selection Maintain axis representation Curve representation selection Maintain curve representation Max. no. of data records Capacity category Capacity planner Time units Maintain Operation Control Key Maintain production scheduler Setup group key/category Scheduling type Standard value key Maintain move time matrix Efficiency rate Formula parameters Define formula Strategies

OPCU Strategy levels OPCW Planned order parameters OPCX Formula parameters OPCY Define formula OPD0 Resource planning overall profile OPD1 Resource planning selection profile OPD2 Capacity leveling - time profile OPD3 Resource planning evaluation profile OPD4 Resource planning period profile OPD5 Flow control definition OPD6 Flow control control table OPD7 Flow control statuses OPD8 Flow Control Actions OPD9 Flow Control Messages OPDA Transition matrix (setup matrix) OPDB Capacity Leveling Strategy Profile OPDD Factory calendar OPDE Resource planning control profile OPDF Define requirements grouping OPDH Capacity leveling - list profile OPDJ Define layout OPDK Define standard overview OPDL Cap. plan. detailed cap.list maint. OPDM Define detail list (leveling) OPDQ Profile for planning table (tab.) OPDR Define layout key OPDT Define detail list OPDU Maintain perf. efficiency rate key OPDV Com-file (Rel-Info/OLPK) KOP. Set´s OPDW Com-file (Rel-Info/OLPK) KOP. Set´s OPE0 Maintain Sort String OPE1 Maintain Value Type OPE2 Maintain Machine Type OPE3 Maintain Planner Group OPE4 Maintain Control Parameters OPE5 Maintain rounding categories OPE6 Maintain Rounding Category OPE7 Maintain overhead key OPE8 Maint. Roundg. and Add.Val.Key (Def) OPE9 Maintain User Profile OPEA User selection OPEB Automatic selection OPEC PP user fields OPENPS Download Activities to Palm Pilot OPF0 Maintain User OPF1 Authorizations for CAPP

OPFA Field selection: Work center OPFP Configuring the Fixed Price Version OPFR01 RPUCORF0PBS : IMG Link OPG0 Profile for planning table OPG1 Chart sequence - selection OPG2 Line representation OPG3 Scale time axis OPG4 Time scale profile OPG5 Graphic obj.type sel./repr.profile OPG6 Transition matrix setup fam.key OPG7 Line display selection OPG9 Graphical object type/obj.represent. OPGD Ref. Oper. Set-All Task Lists (PP) OPGE Ref. Oper. Set - Rate Routings (PP) OPGF Work Center - All Task Lists (PP) OPGG Work Center - Rate Routings (PP) OPGH Document PRT - All Task Lists OPGI Equipment PRT - All Task Lists OPGJ Material PRT - All Task Lists OPGK Misc. PRT - All Task Lists OPGL Resource - Master Recipes (PI) OPGM Process Instr. Cat. - Master Recipe OPGN Document PRT - Maintenance Task List OPGO Equipment PRT-Maintenance Task Lists OPGP Material PRT - Maintenance Task List OPGQ Misc. PRT - Maintenance Task Lists OPGR Work Center - Standard Network (PS) OPGS Document PRT - Standard Network (PS) OPGT Equipment PRT - Standard Network(PS) OPGU Material PRT - Standard Network (PS) OPGV Misc. PRT - Standard Network (PS) OPH1 CO Cash Bgt Mgmt: Delete Actual Data OPH2 PS Cash Management: Delete Plan Data OPH3 CO Cash Bgt Mgmt: Delete Master Data OPH4 CO Cash Bgt Mgmt: MM Data Transfer OPH5 CO CBM: Successive FI Data Transfer OPH6 CO CBM: Take Over FI Completely OPH7 CO-CBM: Take Over All Data OPI1 Maintain Value Categories OPI2 Value Categories for Cost Elements OPI3 Update Control: File RPSCO OPI4 Commitment Item Value Categories OPI5 Value Categories for Stag.Key Figs OPI6 Activate CO Cash Budget Management OPI8 Display Value Category OPIA Interest Profile for Projects

OPIB Maintain Interest Profile OPIC Intrst Relevance: Cost Els/Cmmt Itms OPID Proj.Int Calc: Account Determination OPIE Interest Indicator OPIF View Maintenance:Compound Int.Cont. OPIG View Maint.: Compound Int. Periods OPIH Interest Scale, General Conditions OPIN Number range maintnce: VHU_PINST OPJ2 Production order stock determination OPJ4 Schedule batch function request OPJ6 Maintain Status Profiles OPJ7 Maintain Routing Usage OPJ8 Maintain Operation Control Key OPJ9 Maintain prod. scheduler group OPJA Maintain setup group/group category OPJB Specify system messages OPJC Maintain Wage Groups OPJD Item Categories OPJE User Selection OPJF Automatic Selection OPJG Maintain Default Values OPJH Order types production order OPJI BOM Usage Priorities OPJJ Maintain Scope of Check OPJK Maintain Control OPJL Maintain Checking Rule OPJM Application-Specific Criteria OPJN Maintain Scheduling Type OPJO C MM-BD units of measurement OPJP Maint. acct.assgnm.types for orders OPJQ Standard Value Key OPJR Maintain move time matrix OPJS PP: Maintain reduction strategies OPJT Maintain Strategy Levels OPJU Production order control parameters OPJV Maintain Capacity Category OPJW Maintain Capa.Planr.Grp for WrkCentr OPJX Factory Calendar C OPJY Maintain perf. efficiency rate key OPJZ Maintain Release Periods OPK0 Confirmation Parameters PP OPK0T Confirmation Parameters OPK1 Confirmation Parameters PP-PI OPK1T Confirmation Parameters OPK2 Formula Parameters OPK3 Define Formula

OPK4 OPK5 OPK6 OPK7 OPK8 OPK9 OPKA OPKB OPKC OPKD OPKE OPKF OPKG OPKH OPKI OPKJ OPKK OPKL OPKM OPKN OPKO OPKP OPKQ OPKR OPKS OPKT OPKU OPKV OPKW OPKX OPKZ OPL1 OPL2 OPL3 OPL4 OPL5 OPL6 OPL7 OPL8 OPL9 OPLA OPLB OPLC OPLD OPLE OPLF

Confirmation Parameters Maintain variances List Layout Accessing Customizing PDC transfer Maintain print control prod. orders Maintain Goods Receipt Valuation Maintain Movement Types Control parallel confirmation Control confirmation process chain Control confirmation process chain Screen Sequence for Components Control parallel confirmation Maintain Messages Maintain Breakpoints Maintain Collective Confirmation Maintain PRT Control Key Standard Text Formula Parameters Define Formula Overview variant production control Command File for Production Orders Shop floor control profile Customizing: Matchcode for Proc.Ord. Print flag Maintain Origins for CO Object Initial Screen: Settlement Structure Maintain Collective Confirmation Print Flag Print shop papers Deletion Flag/Indicator Customizing Matchcode for ProdOrder Costing Variants: PP Prod. Order Maintain trigger point group Trigger point usage Profile for missing parts list Order type LIS parameters Profile for documented goods mvmts Order change management profile Order type parameters: Overview Parameters for order change mgmt Conditions: V_T682F for H CO CondTab: Create (batch, prod.) CondTab: Change (batchs, prod.) CondTab: Display (batches, prod.) Strategy types: Batch determ. (prod) Access: Maintain batch determ.(prod)

OPLG OPLH OPLI OPLJ OPLK OPLL OPLM OPLO OPLP OPLQ OPLR OPLS OPLT OPLV OPLW OPLX OPLY OPLZ OPM0 OPM1 OPM2 OPM3 OPMF OPMI OPMJ OPN0 OPN1 OPN2 OPN3 OPN5 OPN6 OPN7 OPN8 OPN9 OPO1 OPO2 OPO3 OPO4 OPO5 OPO6 OPO7 OPO8 OPO9 OPOA OPOB OPOC

Batch determ.: Procedure for prod. Overview variant - production orders Background job for goods movements Job “Fast entry confirmation” Overall profile for order prog. rep. Order progress: Displayed fields Order progress: Displayed fields maintain selection profile Job “Convert planned order” maintain filter for control keys Maintain filter for capacity version Parallel processing control Target System for Data Transfer Maintain Filter for Task List Usage Maintain Filter for Task List Status Maintain Filter for BOM Usage Maintain Filter for BOM Status Maintain POI Planned Order Selection Maintain profile - field selection Costing Variants - Production Order Maintain Detail Screen Control Oper. Maintain Detail Scrn Control Header Field Selection - BOM Transfer Import models activities Determine progress values Master Recipe Profile Maintain Profiles for Master Recipes Valuation Variants - Prod. Order Overv.Var.: Master Recipe Scheduling Field Seln: Std Network Overview Field Selection Standard Network Hdr Field Sel.:Std Ntwk Activity Detail Field Sel.:Std.Ntwk Comp.Overview Field Sel. Std Ntwk Comp.Detail Create Cost Element Planning Layout Change Cost Element Planning Layout Display Cost Element Planning Layout Create Stat. KF Planning Layout Change Stat. KF Planning Layout Display Stat. KF Planning Layout View Maintenance V_TCJ41_7 View Maintenance V_TCJ41_8 View Maintenance V_TCJ41_9 View Maintenance V_T003O_N0 View Maintenance V_T003O_N1 View Maintenance V_T399X_N0

OPOD View Maintenance V_T399X_N1 OPOE View Maintenance T_T399X_N2 OPP1 Customizing MRP OPP2 MPS OPP3 Customizing Repetitive Manufacturing OPP5 List Profile Component List OPPA PP/MRP Customizing Explosion OPPB Direct Procurement OPPC Period Grouping OPPD Customizing Planning Time Fence OPPE Conversion Plnnd Order -> Prod.Order OPPE01 General iPPE Customizing OPPE02 Define iPPE Node Type OPPE03 Define iPPE Variant Types OPPE04 Define iPPE Alternative Types OPPE05 Define iPPE Relationship Types OPPE06 Customer-Spec. Model Assgts (iPPE) OPPE07 Time Analysis: Partner Products iPPE OPPE11 Profiles: iPPE WB Professional OPPE12 Tabs: iPPE Workbench Professional OPPE13 User Assgmt: iPPE WB Professional OPPE14 Define Reports for iPPE WB Prof. OPPE15 Define Interface for iPPE Workbench OPPE20 Profile Maintenance iPPE PS OPPEACT01 Define Std Val. Determin. Type OPPEACT02 Object Dependency in Process Struct. OPPECHK01 Customizing: Consistency Check OPPEDOK Documentation OPPELUI01 Profile Definition: iPPE WB Express OPPELUI02 User Assignment: iPPE WB Express OPPERES01 Customizing for Production Resources OPPESCMPV Object Dependent Status Management OPPESTATUS Cross-Application Status Management OPPF Customizing for Order Report OPPH Customizing Purchase Req. Conversion OPPI Available Stock OPPJ MRP Checking Rule OPPK Hierarchy Element OPPL MRP OPPM Evaluation Profiles OPPN Layout OPPO Hierarchy Element OPPP Customizing Direct Procurement OPPQ C M MRP Plant Parameters for MRP OPPR C M MRP MRP Group OPPS Strategy

OPPT Strategy Group OPPU Strategy Group for MRP Group OPPZ MRP Group OPR1 Area of Responsibility Message OPR3 Definition of Breakpoints OPR4_ACT Multilevel Actual Settlement OPR4_CK Material Cost Estimate OPR4_CKMC Mass Costing - Sales Documents OPR4_CKML Closing and Calc. of Periodic Price OPR4_CKPF Price Update OPR4_FCO Collective Processing: Variances OPR4_KKA WIP Calculation OPR4_KKP Repetitive Mfg and Process Mfg OPR4_KKS Collective Processing: Variances OPR4_KKS1 Individual Processing: Variances OPR4_PPCO Production Order: Cost Calculation OPR5 Definition of Error Mgmt IDs (SAP) OPR6 Definition of Object IDs (SAP) OPR7 Def. of Areas of Responsibility OPR8 Def. of Minimum Message Types (SAP) OPR9 Def. of Reference Objects (SAP) OPRCMFE User-Defined Messages OPRF Maintain Quotation Prefixes OPS Customizing for Project System OPS0 Maintain print control for networks OPS1 Maintain User Fields OPS2 Maintain Relationship Texts OPS3 Maintain PS Text Types OPS4 maintain simulation profile OPS5 Maintain Standard Network Profile OPS6 Maintain Project Manager OPS7 Maintain Applicant OPS8 Materialflow network OPS9 Budget Management Profile OPSA Maintain Project Profile OPSB Cost Planning Profile OPSC Create network types OPSCAS Command File Payments (PS) OPSCOS Command File Costs (PS) OPSD Maintain Profile for Report Lines OPSE Maintain Report Groups OPSF Maintain Report Variations OPSG Order change management profile OPSH Maintain ctrl. key for activity (PS) OPSI Edit PS validation rules OPSINS Command File Info System (PS-F)

OPSJ Maintain Project Coding OPSK Maintain Special Characters OPSL Project Info System Overview Maint. OPSM Maintain Overall Profile PS InfoSys OPSN Edit PS substitution rules OPSO Maintain Project Types OPSP Capacity availability check OPSPAR1 Maintain Partner Functions OPSPAR2 Define Lang.-Dep.Partner Functions OPSPAR3 WBS Partner Profile OPSQ Intervals for Cost/Revenue Types OPSR Maintain milestones OPSREV Command File Revenues (PS) OPSS Maintain milestones OPST Network Confirmation Parameters OPSU Maintain Activity Control Key OPSV Cost object ind. OPSW Info System Profile OPSX PS: Reset “Budgeted” Status OPT1 Maintain PS Transaction Types OPT2 Matchcode for project definition OPT3 Matchcode for WBS elements OPT4 Matchcode for standard network OPT5 Customizing matchcode for network OPT6 Maintain std. milestone group OPT7 Project planning board profile OPT8 Maintain hierarchy graphic / dates OPT9 Network parameters for PS-SD OPTA Command file for PS -> FI area OPTB Command file for WBS OPTC Command file for network OPTD Command file for standard network OPTE Command file for PS info system OPTF Command file for PS graphic OPTG Maintain PS Info Summztn Criteria OPTH PS info system maintenance OPTI Maintain Progrss Analysis Overview OPTJ Maintain PS Info Unit Conversion OPTK Exclude Cost Elems from Avlbty Cntrl OPTL Maintain PS Info Comparison Criteria OPTM Fincl Budgeting Profile for Projects OPTN Maintain priorities OPTO Change costing variants OPTP Sub-network parameters OPTQ Maintain WBS scheduling parameters OPTR Strategies for settlement rules

OPTS OPTT OPTU OPTV OPTW OPTX OPTY OPTZ OPU0 OPU3 OPU4 OPU5 OPU6 OPU7 OPU8 OPU9 OPUA OPUB OPUC OPUD OPUH OPUI OPUJ OPUK OPUL OPUM OPUN OPUO OPUP OPUQ OPUR OPUS OPUT OPUU OPUV OPUW OPUX OPUY OPUZ OPVC OPVP

Maintain project version profile Maint. acct.assgnm.types for orders Maint. PS Info System field settings Maint. PS Info System sort criteria Maint.PS Info System group. criteria Maint. PS Info System database set. Capacity leveling - Time profile/PS Matchcode for standard WBS elements Matchcode for standard project def. Production order control parameters Maintain Capacity Planning (SOP) Parameter long term planning PlndOrd Production order control parameters Control parameters plant maintenance Overview Var.: Header Line Info Sys. Overview Variant: Item Line Field selection: Network: Header Field selection: Network: Overview Field selection: Network: Details Field selection:Network confirmation Field sel: Std. project definition Field selection: Std. WBS elements Field selection: Project definition Field selection: WBS element PS: Maintain reduction strategies Maintain Subprojects Capacity overviews Project schedule overviews Subnetwork schedule overview Overall network scheduling overview Info System: Structure overview Maintain Version Number Entry Mask Maintain overview variants Maintain Network Profile Network Type Parameters Standard Network Status Maintain overview variants std netwk Overview var.:Std.ntwrk scheduling Control parameters plant maintenance Convert Avlability Cntrl Tol.Limits Collective availibility checkProfile

Transaction For PS Module

What are those standard project system tcodes? No Transaction Code Description 1. CJ20n Creation of Project 2. CJ20n Creation of WBS Elements 3. CJ20n Creation of Activities 4. CJ20n Assigning relationships to activities 5. CJ20n Assigning of milestones to activities/WBS Elements 6. CJ20n Assigning of materials of activities 7. CJ40 Planning of costs to project 8. IMCCP3 Copy Planned cost to budget 9. CJBV Availability Control of budget 10. CJ30 Assigning Budget to Project 11. CJ20n Release of Project/WBS Elements/activities 12. CN25 Confirmation of activities 13. CJ20n Maintain actual dates to milestones of WBS Elements/activities 14. CJ37 Supplement in project 15. CJ38 Return in project 16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information 18. CNL2 Change Delivery Information 19. CNS0 Delivery from project 20. CNL3 Display Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost planning 23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display Document (BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure Overview 28. CN42N Overview of Project Definition 29. CN43N Overview of WBS Elements 30. CN46N Overview of Networks 31. CN47N Overview of Activities 32. CN55N Overview of Sales Document items 33. CN53N Overview of Milestones 34. CN52N Components Overview 35. CN42 Enhanced Overview of Project definition 36. CN43 Enhanced Overview of WBS Elements 37. CN44 Enhanced Overview of Planned Orders 38. CN45 Enhanced Overview of Orders 39. CN46 Enhanced Overview of Networks 40. CN47 Enhanced Overview of Activities 41. CN48 Enhanced Overview of Confirmations 42. CN52 Enhanced Overview of Components 43. CN53 Enhanced Overview of Milestones

44. CNS54 Enhanced Overview of Sales and Distribution Documents 45. CNS55 Enhanced Overview of Sales Document items 46. ME5J Purchase requisitions for Project 47. ME2J Purchase Orders for Project 48. CNMM Project Oriented Procurement 49. CN60 Display change documents 50. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 51. S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget Updates 53. S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534 Plan1/Plan2/Act/Commitment

SAP Project System SPRO Tcodes List 1 CJ20N is basic Tcode most of the functions can be accessed with this. Usually it involves: - Create proj definition -- cj20n - Create wbs elements (more than one wbs can be defined for a project) -- cj20n - Create network -- cj20n - Define activity for network -- cj20n - Assign component to the activity - Post a goods issue for the component -- MIGO mvt type 281 T-Codes List Used In SAP-PS For Customization Part 1 OP00 OP01 OP03 OP04 OP07 OP08 OP09 OP10 OP11 OP12 OP13 OP14 OP15 OP16 OP17 OP18 OP19 OP20 OP21

Maintain Operation Control Key Customizing Routing/Work Center Factory Calendar C Word Processing Standard Text Standard Text Maintain Alternative Activity Desc. Maintain Person Responsible Maintain Period Pattern Key Maintain Location Maintain Screen Sequence Maintain Type of Std. Value Determin Production User Profile Maintain Period Pattern Formula Parameters Maintain Setup Group/Setup Group Cat Standard Value Key Maintain Setup Type Key Define Formula

OP22 OP23 OP24 OP26 OP28 OP30 OP31 OP32 OP34 OP35 OP36 OP37 OP38 OP39 OP40 OP41 OP42 OP43 OP44 OP45 OP46 OP47 OP48 OP49 OP4A OP4B OP4C OP4D OP4E OP4F OP4G OP4H OP4I OP50 OP51 OP52 OP53 OP54 OP55 OP56 OP57 OP58 OP59 OP5A OP5B OP5C

Maintain Wage Groups Maintain Location Maintain period dependent oper. val. Maintain suitability Maintain Perf. Efficiency Rate Key Maintain Move Time Matrix Maintain Time Segment (Per. Pattern) Maintain Capacity Category Maintain Work Center Planner Group Maintain Perf. Efficiency Rate Key Maintain Capacity Default Values Maintain Available Capacity Version Maintain Setup Type Key Maintain Graphics Profile Maintain Work Center Category Matchcode for work center Default work center Maintain Setup Group Categories Maintain Task List Usage Maintain Usage Maintain Task List Status Maintain PRT Usage Maintain Planner Group Matchcode for Routings/Ref. Op. Sets Maintain Shift Sequences Overview variant: Routing Overview variant: Ref. oper. set Overview variant: Rate routing Overview variant: Ref. rate routing Overview var.:Scheduling of routings Overview var.:Scheduling ref.op.set Overview var.:Scheduling of rate rtg Overview var.:Scheduling RefRateRtgs Assign Material Types Formula Parameters Formula Parameters Formula Parameters Define Formula Define Formula Define Formula Define Formula Maintain Default Value Profiles Formula Parameters Field Selection: Task List Overview Field Selection: Task List Header Field Selection: Task List Sequence

OP5D OP5E OP5F OP5H OP61 OP62 OP63 OP64 OP65 OP66 OP67 OP68 OP69 OP70 OP71 OP72 OP73 OP74 OP76 OP77 OP78 OP7A OP7B OP80 OP82 OP84 OP85 OP87 OP88 OP8A OP8B OP8C OP8D OP8E OP8F OP8H OP91 OP95 OP96 OP97 OP98

Field Selection: Task List Details Field selection task list overview Field selection std network -> PRT Field sel. insp.plan characteristics Number range maintenance: ROUTING_3 Number ranges for routings Number Ranges for Ref.Operation Sets Maintain Setup Group Key Formula Parameters Maintain Location Group Maintain Operation Control Key Maintain Move Time Matrix Maintain wage type Maintain PRT Control Key Maintain Wage Group PRT Control Key PRT Authorization Group Maintain PRT Group Key Define suitability Engineering Workbench for Task Lists Maintain Type of Std. Value Determin Customizing matchcode for PRTs Define Parameters Maintain PRT Status Define Formula Profiles: Default Values for Rtgs. Profiles: Default Values for QM Maintain Routing/Ref.Op.Set Usage Maintain Assignmt. of Task List Type Maintain operation value description Maintain standard value texts Record layout for background (APL) Data transfer APL Command file task lists Rel. 2.2A Maintain production scheduler Profiles: Default Values for Rtgs. Maintain Object Overview Version Assign Work Center Cat. to Applicatn Maintain Work Center Category Maintain Performance Efficiency Rate Maintain Validity of Perf.Effic.Rate

SAP Project System SPRO Tcodes List 2

How to delete PS master data and transaction data? This is a complex one. SAP usually does not allow you to delete anything. You will have to archive and then delete the objects. If there are "bad" projects without any transactional activity, you can mark the projects with status DLFL. To archive, use transaction code SARA. You will have to get your entire functional team - MM, SD, FI, CO, PS - and decide on a module-by-module and transaction-by-transaction basis on the best approach to purge this data. You will also have to think about auditing and retrieval if this is production data. Solution is Archiving. It's a seperate process better consult you basis consultants for this. Archiving object you should be looking at is PS_PROJECT (T Code SARA) T-Codes List Used In SAP-PS For Customization Part 2 OPA0 OPA1 OPA2 OPA3 OPA4 OPA5 OPA6 OPA7 OPA9 OPB1 OPB2 OPB3 OPB4 OPB5 OPC0 OPC1 OPC2 OPC3 OPC5 OPCD OPCE OPCF OPCG OPCH OPCI OPCL OPCM OPCN OPCQ OPCR

Status selection profiles Maintain combination definitions Define selection profile Define option profile Define list profile Define graphics profile Define overall profile Define columns Maintain selection profiles Define list versions Define distribution function Specify distribution functions Specify distribution strategies Specify distribution key Axis representation selection Maintain axis representation Curve representation selection Maintain curve representation Max. no. of data records Capacity category Capacity planner Time units Maintain Operation Control Key Maintain production scheduler Setup group key/category Scheduling type Standard value key Maintain move time matrix Efficiency rate Formula parameters

OPCS Define formula OPCT Strategies OPCU Strategy levels OPCW Planned order parameters OPCX Formula parameters OPCY Define formula OPD0 Resource planning overall profile OPD1 Resource planning selection profile OPD2 Capacity leveling - time profile OPD3 Resource planning evaluation profile OPD4 Resource planning period profile OPD5 Flow control definition OPD6 Flow control control table OPD7 Flow control statuses OPD8 Flow Control Actions OPD9 Flow Control Messages OPDA Transition matrix (setup matrix) OPDB Capacity Leveling Strategy Profile OPDD Factory calendar OPDE Resource planning control profile OPDF Define requirements grouping OPDH Capacity leveling - list profile OPDJ Define layout OPDK Define standard overview OPDL Cap. plan. detailed cap.list maint. OPDM Define detail list (leveling) OPDQ Profile for planning table (tab.) OPDR Define layout key OPDT Define detail list OPDU Maintain perf. efficiency rate key OPDV Com-file (Rel-Info/OLPK) KOP. Set´s OPDW Com-file (Rel-Info/OLPK) KOP. Set´s OPE0 Maintain Sort String OPE1 Maintain Value Type OPE2 Maintain Machine Type OPE3 Maintain Planner Group OPE4 Maintain Control Parameters OPE5 Maintain rounding categories OPE6 Maintain Rounding Category OPE7 Maintain overhead key OPE8 Maint. Roundg. and Add.Val.Key (Def) OPE9 Maintain User Profile OPEA User selection OPEB Automatic selection OPEC PP user fields OPENPS Download Activities to Palm Pilot

OPF0 Maintain User OPF1 Authorizations for CAPP OPFA Field selection: Work center OPFP Configuring the Fixed Price Version OPFR01 RPUCORF0PBS : IMG Link OPG0 Profile for planning table OPG1 Chart sequence - selection OPG2 Line representation OPG3 Scale time axis OPG4 Time scale profile OPG5 Graphic obj.type sel./repr.profile OPG6 Transition matrix setup fam.key OPG7 Line display selection OPG9 Graphical object type/obj.represent. OPGD Ref. Oper. Set-All Task Lists (PP) OPGE Ref. Oper. Set - Rate Routings (PP) OPGF Work Center - All Task Lists (PP) OPGG Work Center - Rate Routings (PP) OPGH Document PRT - All Task Lists OPGI Equipment PRT - All Task Lists OPGJ Material PRT - All Task Lists OPGK Misc. PRT - All Task Lists OPGL Resource - Master Recipes (PI) OPGM Process Instr. Cat. - Master Recipe OPGN Document PRT - Maintenance Task List OPGO Equipment PRT-Maintenance Task Lists OPGP Material PRT - Maintenance Task List OPGQ Misc. PRT - Maintenance Task Lists OPGR Work Center - Standard Network (PS) OPGS Document PRT - Standard Network (PS) OPGT Equipment PRT - Standard Network(PS) OPGU Material PRT - Standard Network (PS) OPGV Misc. PRT - Standard Network (PS) OPH1 CO Cash Bgt Mgmt: Delete Actual Data OPH2 PS Cash Management: Delete Plan Data OPH3 CO Cash Bgt Mgmt: Delete Master Data OPH4 CO Cash Bgt Mgmt: MM Data Transfer OPH5 CO CBM: Successive FI Data Transfer OPH6 CO CBM: Take Over FI Completely OPH7 CO-CBM: Take Over All Data OPI1 Maintain Value Categories OPI2 Value Categories for Cost Elements OPI3 Update Control: File RPSCO OPI4 Commitment Item Value Categories OPI5 Value Categories for Stag.Key Figs OPI6 Activate CO Cash Budget Management

OPI8 Display Value Category OPIA Interest Profile for Projects OPIB Maintain Interest Profile OPIC Intrst Relevance: Cost Els/Cmmt Itms OPID Proj.Int Calc: Account Determination OPIE Interest Indicator OPIF View Maintenance:Compound Int.Cont. OPIG View Maint.: Compound Int. Periods OPIH Interest Scale, General Conditions OPIN Number range maintnce: VHU_PINST OPJ2 Production order stock determination OPJ4 Schedule batch function request OPJ6 Maintain Status Profiles OPJ7 Maintain Routing Usage OPJ8 Maintain Operation Control Key OPJ9 Maintain prod. scheduler group OPJA Maintain setup group/group category OPJB Specify system messages OPJC Maintain Wage Groups OPJD Item Categories OPJE User Selection OPJF Automatic Selection OPJG Maintain Default Values OPJH Order types production order OPJI BOM Usage Priorities OPJJ Maintain Scope of Check OPJK Maintain Control OPJL Maintain Checking Rule OPJM Application-Specific Criteria OPJN Maintain Scheduling Type OPJO C MM-BD units of measurement OPJP Maint. acct.assgnm.types for orders OPJQ Standard Value Key OPJR Maintain move time matrix OPJS PP: Maintain reduction strategies OPJT Maintain Strategy Levels OPJU Production order control parameters OPJV Maintain Capacity Category OPJW Maintain Capa.Planr.Grp for WrkCentr OPJX Factory Calendar C OPJY Maintain perf. efficiency rate key OPJZ Maintain Release Periods OPK0 Confirmation Parameters PP OPK0T Confirmation Parameters OPK1 Confirmation Parameters PP-PI OPK1T Confirmation Parameters

OPK2 OPK3 OPK4 OPK5 OPK6 OPK7 OPK8 OPK9 OPKA OPKB OPKC OPKD OPKE OPKF OPKG OPKH OPKI OPKJ OPKK OPKL OPKM OPKN OPKO OPKP OPKQ OPKR OPKS OPKT OPKU OPKV OPKW OPKX OPKZ OPL1 OPL2 OPL3 OPL4 OPL5 OPL6 OPL7 OPL8 OPL9 OPLA OPLB OPLC OPLD

Formula Parameters Define Formula Confirmation Parameters Maintain variances List Layout Accessing Customizing PDC transfer Maintain print control prod. orders Maintain Goods Receipt Valuation Maintain Movement Types Control parallel confirmation Control confirmation process chain Control confirmation process chain Screen Sequence for Components Control parallel confirmation Maintain Messages Maintain Breakpoints Maintain Collective Confirmation Maintain PRT Control Key Standard Text Formula Parameters Define Formula Overview variant production control Command File for Production Orders Shop floor control profile Customizing: Matchcode for Proc.Ord. Print flag Maintain Origins for CO Object Initial Screen: Settlement Structure Maintain Collective Confirmation Print Flag Print shop papers Deletion Flag/Indicator Customizing Matchcode for ProdOrder Costing Variants: PP Prod. Order Maintain trigger point group Trigger point usage Profile for missing parts list Order type LIS parameters Profile for documented goods mvmts Order change management profile Order type parameters: Overview Parameters for order change mgmt Conditions: V_T682F for H CO CondTab: Create (batch, prod.) CondTab: Change (batchs, prod.) CondTab: Display (batches, prod.)

OPLE OPLF OPLG OPLH OPLI OPLJ OPLK OPLL OPLM OPLO OPLP OPLQ OPLR OPLS OPLT OPLV OPLW OPLX OPLY OPLZ OPM0 OPM1 OPM2 OPM3 OPMF OPMI OPMJ

Strategy types: Batch determ. (prod) Access: Maintain batch determ.(prod) Batch determ.: Procedure for prod. Overview variant - production orders Background job for goods movements Job "Fast entry confirmation" Overall profile for order prog. rep. Order progress: Displayed fields Order progress: Displayed fields maintain selection profile Job "Convert planned order" maintain filter for control keys Maintain filter for capacity version Parallel processing control Target System for Data Transfer Maintain Filter for Task List Usage Maintain Filter for Task List Status Maintain Filter for BOM Usage Maintain Filter for BOM Status Maintain POI Planned Order Selection Maintain profile - field selection Costing Variants - Production Order Maintain Detail Screen Control Oper. Maintain Detail Scrn Control Header Field Selection - BOM Transfer Import models activities Determine progress values

SAP Project System SPRO Tcodes List 3 How to schedule the network within the dates provided in the network header? The problem is that every time I schedule the network, scheduling happens as per the date given in assigned WBSE & not as per the dates specified in NTW Header. Go to Project Planning Board. Click on the "Options" icon. - Select the "Scheduling" option. - On the tab "Scheduling parameters for activities", the "Scheduling method" selected should be "X Network determines dates". In your case I believe it is "WBS determines dates". You can set this in SPRO-->Project System-->Dates-->Date Planning in WBS-->Define parameters for WBS scheduling--> Select Scheduing method as "X Network determines dates"

T-Codes List Used In SAP-PS For Customization Part 3

OPN0 Master Recipe Profile OPN1 Maintain Profiles for Master Recipes OPN2 Valuation Variants - Prod. Order OPN3 Overv.Var.: Master Recipe Scheduling OPN5 Field Seln: Std Network Overview OPN6 Field Selection Standard Network Hdr OPN7 Field Sel.:Std Ntwk Activity Detail OPN8 Field Sel.:Std.Ntwk Comp.Overview OPN9 Field Sel. Std Ntwk Comp.Detail OPO1 Create Cost Element Planning Layout OPO2 Change Cost Element Planning Layout OPO3 Display Cost Element Planning Layout OPO4 Create Stat. KF Planning Layout OPO5 Change Stat. KF Planning Layout OPO6 Display Stat. KF Planning Layout OPO7 View Maintenance V_TCJ41_7 OPO8 View Maintenance V_TCJ41_8 OPO9 View Maintenance V_TCJ41_9 OPOA View Maintenance V_T003O_N0 OPOB View Maintenance V_T003O_N1 OPOC View Maintenance V_T399X_N0 OPOD View Maintenance V_T399X_N1 OPOE View Maintenance T_T399X_N2 OPP1 Customizing MRP OPP2 MPS OPP3 Customizing Repetitive Manufacturing OPP5 List Profile Component List OPPA PP/MRP Customizing Explosion OPPB Direct Procurement OPPC Period Grouping OPPD Customizing Planning Time Fence OPPE Conversion Plnnd Order -> Prod.Order OPPE01 General iPPE Customizing OPPE02 Define iPPE Node Type OPPE03 Define iPPE Variant Types OPPE04 Define iPPE Alternative Types OPPE05 Define iPPE Relationship Types OPPE06 Customer-Spec. Model Assgts (iPPE) OPPE07 Time Analysis: Partner Products iPPE OPPE11 Profiles: iPPE WB Professional OPPE12 Tabs: iPPE Workbench Professional OPPE13 User Assgmt: iPPE WB Professional OPPE14 Define Reports for iPPE WB Prof. OPPE15 Define Interface for iPPE Workbench OPPE20 Profile Maintenance iPPE PS OPPEACT01 Define Std Val. Determin. Type

OPPEACT02 Object Dependency in Process Struct. OPPECHK01 Customizing: Consistency Check OPPEDOK Documentation OPPELUI01 Profile Definition: iPPE WB Express OPPELUI02 User Assignment: iPPE WB Express OPPERES01 Customizing for Production Resources OPPESCMPV Object Dependent Status Management OPPESTATUS Cross-Application Status Management OPPF Customizing for Order Report OPPH Customizing Purchase Req. Conversion OPPI Available Stock OPPJ MRP Checking Rule OPPK Hierarchy Element OPPL MRP OPPM Evaluation Profiles OPPN Layout OPPO Hierarchy Element OPPP Customizing Direct Procurement OPPQ C M MRP Plant Parameters for MRP OPPR C M MRP MRP Group OPPS Strategy OPPT Strategy Group OPPU Strategy Group for MRP Group OPPZ MRP Group OPR1 Area of Responsibility Message OPR3 Definition of Breakpoints OPR4_ACT Multilevel Actual Settlement OPR4_CK Material Cost Estimate OPR4_CKMC Mass Costing - Sales Documents OPR4_CKML Closing and Calc. of Periodic Price OPR4_CKPF Price Update OPR4_FCO Collective Processing: Variances OPR4_KKA WIP Calculation OPR4_KKP Repetitive Mfg and Process Mfg OPR4_KKS Collective Processing: Variances OPR4_KKS1 Individual Processing: Variances OPR4_PPCO Production Order: Cost Calculation OPR5 Definition of Error Mgmt IDs (SAP) OPR6 Definition of Object IDs (SAP) OPR7 Def. of Areas of Responsibility OPR8 Def. of Minimum Message Types (SAP) OPR9 Def. of Reference Objects (SAP) OPRCMFE User-Defined Messages OPRF Maintain Quotation Prefixes OPS Customizing for Project System OPS0 Maintain print control for networks

OPS1 Maintain User Fields OPS2 Maintain Relationship Texts OPS3 Maintain PS Text Types OPS4 Maintain simulation profile OPS5 Maintain Standard Network Profile OPS6 Maintain Project Manager OPS7 Maintain Applicant OPS8 Materialflow network OPS9 Budget Management Profile OPSA Maintain Project Profile OPSB Cost Planning Profile OPSC Create network types OPSCAS Command File Payments (PS) OPSCOS Command File Costs (PS) OPSD Maintain Profile for Report Lines OPSE Maintain Report Groups OPSF Maintain Report Variations OPSG Order change management profile OPSH Maintain ctrl. key for activity (PS) OPSI Edit PS validation rules OPSINS Command File Info System (PS-F) OPSJ Maintain Project Coding OPSK Maintain Special Characters OPSL Project Info System Overview Maint. OPSM Maintain Overall Profile PS InfoSys OPSN Edit PS substitution rules OPSO Maintain Project Types OPSP Capacity availability check OPSPAR1 Maintain Partner Functions OPSPAR2 Define Lang.-Dep.Partner Functions OPSPAR3 WBS Partner Profile OPSQ Intervals for Cost/Revenue Types OPSR Maintain milestones OPSREV Command File Revenues (PS) OPSS Maintain milestones OPST Network Confirmation Parameters OPSU Maintain Activity Control Key OPSV Cost object ind. OPSW Info System Profile OPSX PS: Reset "Budgeted" Status OPT1 Maintain PS Transaction Types OPT2 Matchcode for project definition OPT3 Matchcode for WBS elements OPT4 Matchcode for standard network OPT5 Customizing matchcode for network OPT6 Maintain std. milestone group

OPT7 OPT8 OPT9 OPTA OPTB OPTC OPTD OPTE OPTF OPTG OPTH OPTI OPTJ OPTK OPTL OPTM OPTN OPTO OPTP OPTQ OPTR OPTS OPTT OPTU OPTV OPTW OPTX OPTY OPTZ OPU0 OPU3 OPU4 OPU5 OPU6 OPU7 OPU8 OPU9 OPUA OPUB OPUC OPUD OPUH OPUI OPUJ OPUK OPUL

Project planning board profile Maintain hierarchy graphic / dates Network parameters for PS-SD Command file for PS -> FI area Command file for WBS Command file for network Command file for standard network Command file for PS info system Command file for PS graphic Maintain PS Info Summztn Criteria PS info system maintenance Maintain Progrss Analysis Overview Maintain PS Info Unit Conversion Exclude Cost Elems from Avlbty Cntrl Maintain PS Info Comparison Criteria Fincl Budgeting Profile for Projects Maintain priorities Change costing variants Sub-network parameters Maintain WBS scheduling parameters Strategies for settlement rules Maintain project version profile Maint. acct.assgnm.types for orders Maint. PS Info System field settings Maint. PS Info System sort criteria Maint.PS Info System group. criteria Maint. PS Info System database set. Capacity leveling - Time profile/PS Matchcode for standard WBS elements Matchcode for standard project def. Production order control parameters Maintain Capacity Planning (SOP) Parameter long term planning PlndOrd Production order control parameters Control parameters plant maintenance Overview Var.: Header Line Info Sys. Overview Variant: Item Line Field selection: Network: Header Field selection: Network: Overview Field selection: Network: Details Field selection:Network confirmation Field sel: Std. project definition Field selection: Std. WBS elements Field selection: Project definition Field selection: WBS element PS: Maintain reduction strategies

OPUM OPUN OPUO OPUP OPUQ OPUR OPUS OPUT OPUU OPUV OPUW OPUX OPUY OPUZ OPVC OPVP

Maintain Subprojects Capacity overviews Project schedule overviews Subnetwork schedule overview Overall network scheduling overview Info System: Structure overview Maintain Version Number Entry Mask Maintain overview variants Maintain Network Profile Network Type Parameters Standard Network Status Maintain overview variants std netwk Overview var.:Std.ntwrk scheduling Control parameters plant maintenance Convert Avlability Cntrl Tol.Limits Collective availibility checkProfile

Planned Cost Differs from Actual Cost Question : I have a problem. I have a standard activity which the price is $1 / hr. I have created a project in which a activity has a planned hr of qty 1. But my planned cost comes in as '$0.83'. But when I comfirm my activity, the actual cost comes in as '$1'. Why is my planned cost differing? What is the cause of the $0.83 instead of $1. Where can i check and change this. Answer : I guess that you use different costing (and valuation) variants. so the system might valuate plan and actuals differently. Question : Where and how do i control it? Answer : In the network header are two fields: one for the plan costing variant and one for the actual costing variant. You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs -> Automatic Costing in Networks -> Costing -> Define Costing Variants. Display the costing variant and jump to the valuation variant. There you find how the determines the costs. Validations in PS Question : I am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ? I want to validate one of the user defined fields in WBS.

Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected. Does anybody have an idea what could be wrong ?? Answer : Please see if you have checked the check box for Automatic validation in the relevant project profile. Question : I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u guide me in this ?? Answer : To use a user exit in validations, you have to perform following steps; - copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option WBS description doesn´t appear completely in hierarchical Question : In the hierarchical reports in PS de WBS description is not showed completely. Do you know a way to make this appear completely? Answer :We are on 4.6B and this is what you can do. :1) Execute report 2) Expand your results, if necessary 3) Click on any WBS line description 4) Follow the menu path Settings/Characteristic display 5) Choose lead column 6) Move object short description to the value set side of the panel 7) Move object long description to the lead column side of the panel Save (if you have authorization). Note you can use this procedure for any other object that may show up on the report display. i.e. navigation characteristics change the objects displayed. Anyway to put checks before setting to TECO? Question : Can anyone pl let me know about the followings: Is there any way to put checks (in the form of tick mark etc) before setting the system status to "TECO"- e.g. some documents are received or not etc.

Answer : You can set the system status to Technically completed TECO which can be later on withdrawn. The necessary changes are reflected in the system status on saving the Network With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO' as long as a certain user status 'e.g. waiting for documents' is active Links to documents stored on the Web Question : Is there a way to create a document (under a project) which refers to a URL and not to a document stored on a content server? Answer : Yes you can, but you need define in DMS customizing some points. 1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record with this information: TYP = IE, Description = That you want, Check ONLINE and EX, the inside this in Define External DMS create a record with DATACAR = INTERNET, TYP = IE, Description = That you want, Check EX. 2.- Inner "Define Workstation Applications" define an application for web pages without file format, inside this in "Define Workstation applications in network" create records for options 1, 2, 3, the path of location of your navigator in your PC or you can put "%AUTO% iexplore.exe %f". Then when you create a document in the Original field you can put the URL and in the Data Carrier field put the name that you define in the customizing. How to settlement auc to asset in PS? Question : The cost of project have settled to auc(investment asset), but when the project is finished, in AM or in PS i can't settle auc to asset? Pls give me some suggestion! Any idea is appreciation! Answer : You must set technically complete for your WBS & NW before settle AUC to Assets. Updating the current Order cost plan Question : We are in 46C. Starting a project, we establish an Order cost plan. We plan the amount of work (in hours) and specify the work center for each of the activities. For material components, we enter the forecast material costs in the field "Material planning". We see the total and detailed by activity cost plan in CNS41 (Structure overview) in the column "Order cost plan 000". At some point in time, the project advancement shows that we have to reconsider the original cost plan, for instance because the actual costs collected so far are much higher than foreseen at start-up. Management decides to change the cost plan 000 to reflect the new forecasted budget. Management already told that they would like to be able to specify a new total value for the Order cost plan 000 of the activity rather then to play with the amount of work (hours) in the activity. They say it should be something like this (for labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan 000.

What options do we have to modify the "Order cost plan 000"?? Answer : There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is exactly what you require. The forecasted costs are saved in a separate CO version. You could try to display this version in CNS41. Create network from Sales Order Question : We are currently running 4.6C and have implemented SD and PS. The situation is we want to be able to create a network automatically from the sales order during creation. I've assigned the strategy group 85 to the material master and I've defined the network parameters from sales order (via transaction CN08). The result... During creation of the sales order (transaction VA01), the network is created successfully but the components are not transferred to the network. Is it supposed to or not? If so, what additional configuration should I look at? I'm not very familiar with the standard functionality so I'm hoping someone out there has experience with this topic. Answer : The components in assembly processing remain on the sales order only. In case you are working with reasonably complex scenario on BOM and procurement, where material items have their own dependencies schedulewise e.g to design, you should put the materials on the network. The best way to accomplish this is to do the BOM allocation (transfer) to activities and have only the invoicing item at sales order. IM and FM Question : Is that possible to use IM to control investment projects and FM to control general costs? What is needed to be done in order to avoid conflicts between IM and PS ? Answer : Investment Management() IM Module is highly integrated with controlling(CO) , project system(PS), and Asset Management(FI-AA) components. IF you would like to implement IM & PS you might ask yourself what additional advantages are offered by using IM . These Include: 1- in PS you can represent the planned and the budgeted values of all projects . using IM you can

represent the budgeting process from the organization pointview. IM helps you track of budget amounts that you carry forward for projects that were approved in prior fisical year. 2- Using AR in IM CAN help you decide what budget will be assigned to your organization Unit. IM Handles Cost Planning & Budget Approval and PS Manages Project Execution with AVAC for the Budget for each project. Multiple Root WBS Question : Can any one tell me in detail of advantages and Dis-advantages of Multiples Root WBS in the project.And one more why do you using the same coding Mask for PD and Root WBS. Answer : Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded from different sources say a customer project has part scope of R&D (funded by R&D). You may also want to fund these root WBSEs from IM programs (linking to position IDs.) Question : Subject : PS Assets under Construction I know that I can maintain the Plant for the WBS Element, what I would like to know is if it is also possible to maintain the Location as well? I've heard that it is not possible but I would like to hear other opinions. Any suggestions? We are on version 4.0B. I would like to know since the Asset Management people here are asking if it's possible to maintain it in PS or if this can only be done in AM. MM is not included in this implementation, but we did set up the Plants and Locations. Reply : Subject : PS Assets under Construction you can maintain a location for a WBS element as well. Select WBS element, follow path Details > Orgainsation. This screen has a field called Functional Location, apart from other orgainsation details such as Controlling Area, Company Code, Business Area, Plant, Calender etc Question : Subject : PS Network Status's & Confirmations Is there a status that can be set for a network activity that will stop time confirmations from being processed? TECO stops changes to the basic data, but allows further time confirmations.

Reply : Subject : PS Network Status's & Confirmations you can lock account assignment for the network/activity in consideration depending on whether the network is header/activity assigned. This disallows the confirmation of the activities.

Any Variant Capabilities in CM07 Report I am executing the CM07 report whuich is the Variable Capacity Planning Report. Out of which, I like the results because I obtain the fields I need by going thru the individual ''choose fields'' button. However in 4,6c) it does seem to have any variant capabilities ??? I have to reenter the fields selection every item I back out of the report ... Which is a bit anoying !!! Anyone has any recipes for this so that columns/criterias selected can be save guarded for the next time ??? There are Variant list capabilities for CM07 Capacity report. Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection->General Profile (OPA6) and also via PS-> Information Systems->Resources->Tools->Resources>Selection-> Variant List Poifile Details (OPDT). You create a new ''Z'' Variant Profile list with all the fields that you want to select and show in yopur CM0? report . Be carefull to click correctly on the greenish/yellowish arrow to bring up the field selections pop up window... Than associate this new Z Variant Profile to a newly defined ''Z'' General Profile... Then after you can override with othe Variant Lists in the profile selection of the CM07 report txn. itself if needed

Change Documents in SAP Project In the Customising for Create Project Profile (OPSA) there are 2 fields for "Change Documents". Where and how is this useful during implemenation?

There are 2 outcomes for change documents and they should both be implemented if it's important that you keep track of changes made to a project: General changes (the one at the top) - any field content changes made to a project WBS after it was first saved will be recorded in a file. eg. if you changes the WBS description, the old value and the new value will be recorded, or if you changed a person responsible, it would also be recorded etc. This information can be reviewed in Info Systems report CN60 to old/new values and who/when. Status Managment (the one checked in Status Management) - any changes to System and User Status will be recorded, including the status history and who/when. Changes can be seen in any project maintenance transaction (eg. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following the internal pull-down menu path: Extras>Change Documents> For Status/All.You can then drill-down on the satus to see its history.

SAP PS Interview Questions Q1. For raising Client billing, is there any possibility of linking line items in SD module with Activities / WBS in PS module? A1. It can be linked through DIP Profile and do Resource Related Billing for raising billing. Q2. Can Revenues be linked with Activities? A2. No, it can be done at WBS level with 'Billing' operative indicator. Q3. Can progress be updated in WBS elements? A3. Yes, You can use Progress Analysis (EVA) for this. Q4. We would like to compare the planned cost, actual cost & revenue for line items in SD module. For this as what object should we consider the line item in PS module. A4. You can use Billing level WBS in PS module. Q5. In easy cost planning/ cost models, the resource requirement details (quantity and rate) are given to get the cost of each line item. But to get planned cost of each activity, the consultant is asking us to assign resources separately again in activities. If we consider the line items as activities, should we assign the resources again or the same in easy cost planning / cost models can be linked to get the resources assignment in a simpler method. A5. Instead of this, you can use costing variant for Easy Cost Planning (not for the activities)

Is there any way by which we can lock two specific wbs elements say overheads and other expenses, so that the user cannot release PR? The easiest way would be to define the project release process in the bottom-up fashion. That means, you will only release the activities/WBS elements that you need from time to time during the course of the project. That way, charges won't be accrued on a WBS element until it's released (so, don't release it until it's ready for collecting costs). Is there any way by which we can stop the network from attaching further materials after it is released? This is controlled through the change profile, which is assigned to the network profile. In the change profile, under the Component tab, you can define the release status of the activity at which you can create/change/delete material components. How can we set the options for capacity reports CM01? This will possible depend on your config, but the options I use are: Settings>General> Tick, Cumulation of reqmts, Dyn. capacity cumul. and then select the hierarchy you have set up. I then select the financial year (as we are budget driven) using Entry type A and the start/finish of the financial year. I select period Month. Then click tick. I then select the work centre I require. or arm of the hierarchy. You can then select standard overview and also select graphs or if you need a detailed list press that button. *-- Jim Carter

Short Interview Q& As on SAP PS Project Calculations When we confirm activities and see it in cns41 report we can see that the POC is aggregated at the Network,WBS and project level. How does the system calculate this.. i.e on what factors and criteria? PS, like, other Projects Programs used the Pondered advance has a project and structural (WBS) phisical advance. IF you have a Project with only 1 activitie. The 100% phisical advance of the activitie is passed to the Project. If you have a Prj. with 2 activities and both had 100% phisical advance. The project has 200%? NO!, PS calculated this

Percent complete Activity A = 100 = A-POC Percent complete Activity B =100 B-POC Weigth or contribution of A = 30% A-Wgt Weigth or Contribution of B =70% B-Wgt (The sum of the weigth need to be 100%) The Project Advance will be A-POC*A-wgt + B-POC*B-Wgt This implies = 100*30% + 100*70% = 30 + 70 =100 The weigth is a function of Men-Hours, Cost or Special-Weigth. User Status Report In the business scenario used here a status profile containing different User statuses with authorisation controls has been set up in the Project Definition for controlling the process of Project creation & approval. The process flow is as follows - The project is created by the design team, after which it is sent to pre-audit team for approval, the pre-audit team approves it, on approval the project is released and the rest of the process flows on. Each of the above phases is marked by an user status and on completion of a phase the user sets the next user status for the object. Requirement : An ABAP report is required to be developed which shows the date and time at which each of the user staus was set and released. Go to transaction SE38, and enter RBSVCDOC in the field "Program". Select the Execute button. Insert your WBS's object number, and select the tick box "SHOW_ALL" Execute the program. If the results is what you are looking for, then follow these steps to have your required report on User Status Change Log: 1. Ask your ABAP program to copy function RBSVCDOC to a Z-Program, and 2. assign a Ztransaction code this copied Z-program. 3. You can also ask the programmer if he is able to design a user defined input screen to this program. Creating an Internal Activity at the Network Level Trying to create an internal activity at the network level and whenever I go to the menu to add an internal activity, the level moves up to the project level instead of remaining at the nework level. This of course prevents me from creating the internal activity. Why this is happening? Work out the following path : 1) Go to "Structure Tree" (Top-left pane of Project Builder), click on Network Header. 2) In "Work Area" (Right pane) click on "Activities Overview" icon. Go to "Int. Processing Tab" and define activity with relevant field details and Confirm.

This will create Int activity in the selected Network only. *-- Nabada More Time calculation in work Center My requirement is to calculate the time taken for a component which contains 4 Operations. Using Work Centers in PS Module. Details of the Operations: 1. Chain cutting 2. Soldering 3. Lock fitting 4. Assembly Time taken for soldering operation = 15 sec/soldering operation One component contains = 20 soldering operation Total time taken to finish one component = 300 sec In one day we can make = 8 hr(28800sec)/300sec=96 nos. How we can calculate this in the system Using Work Center. You need to do folowing.... 1) Define 4 activity type with these names and give the unit of operation as second - and assign it to a cost center in kp26 with cost 2) Define a work center in CNR1...using usage project management 0006 3) Assign formulae SAP004 in the other formulae in scheduling tab and SAP008 in capacity Tab. 4) Assign working hours for your WC in capacity tab header data as 8 hours and put number of available capacity (no.of people in Work center) 5) Assign all the activity types in the Work center costing tab 6) Give duration for all these activity in your project 7) Schedule the project and do costing.... *-- Ritesh Bhushan

FAQ on SAP PS Workforce Planning and Project Status When a project status is set back to REL from TECO or CLSD status, the work force planning done is getting deleted completly at the activity. Run cmp9(Evaluation again) and you will have workforce planning back.

WorkForce Planning We are using CMP2 for doing workforce planning in our Org, we attach reources to activities, now the issue is we want to put an end date to the resource attached so that the particluar resource does not appear in cmp2 . P.S - we have tried by attaching resource to WBS too, it doesn't work. In CMP2 - mark the relevant line - press the bottom with the pencil - make a new end date and save. Next time you enter CMP2 the start date has to be after the end date you entered. Be aware that the end date affect the work list for the person in CATS.

Table for System status (wbs) I am trying to create one query to find out wbs status assigned Open PO. I have located the relevant file for PO but not able to get table which stores system status. The table names are JEST, TJ02T Pass the OBJNR to the table JEST you will get System Status Number. Once you get System Status Number pass it to table TJO2T you will get System Status text.

WBS and company codes Is it possible to have two different company code within the same WBS structure? For a single WBS element - NO Within the structure - YES provided company codes belong to same controlling area

ISBD system status Does anyone know if system status ISBD should be set if a budget tolerance with action "warning" is exceeded, however the total budget is not exceeded. We have the following set up: 80% Warning 90% Warning with mail 100% Error message At 80% the system status ISBD (Insufficient budgeting) is set; is this correct. You are right. The status ISBD (Insufficient budgeting) is set once the tolerence limit 1 is exceeded.

Project version: Can I go back to a previous version?

Can I go back to a previous version of a project? For instance, a new project version is created automatically on release of the project. Is it possible to go back to the previous version in order to "undo" the release? Project versions are used as snapshots of projects at different status or manually triggered points. You would not be able to go back to versions because the version is not the operative project. You will not be able to undo a REL status.

Close the Project How can I close the project, after closing any PRs and PO no Processing? Open the project in CJ20N. Go to menu bar path: Edit-> status-> Close. Save project. Please note that you must first have gone through the normal progression of status moves from CRTD to REL to TECO before you will be able to close.

List Of SAP PS Reports No.Transaction code 1. CN42N 2. CN43N 3. CN41 4. CN53N 5. CN52N 6. ME5J 7. ME2J 8. CNMM 9. CN60 10. S_ALR_87100185 11. S_ALR_87100186 12. S_ALR_87100187 13. S_ALR_87013532 14. S_ALR_87013533 15. S_ALR_87013534 16. S_ALR_87013537 17. S_ALR_87013542 18. S_ALR_87013557 19. S_ALR_87013558 20. S_ALR_87013560

Description Overview of Project Definition Overview of WBS Elements Structure Overview Overview of Milestones Components Overview Purchase requisitions for Project Purchase Orders for Project Project Oriented Procurement Display change documents Actual Costs for Each Month (Current Fiscal Year) Planned Costs for Each Month (Current Fiscal Year) Commitments for Each Month (Current Fiscal Year) Plan/Actual/Variance Plan/Actual/Commitment/Rem.Plan/Assigned Plan1/Plan2/Act/Commitment Commitment Detail Actual/Commitment/Total/Plan in Control Area Currency Budget/Actual/Variance Budget/Actual/Commitment/Rem Plan/Assigned Budget Updates

Project Functionality of SAP-PM (Plant Maintenance) The SAP Plant Maintenance module (PM) is designed to handle the management and execution of integrated maintenance processes. Such processes include preventative, routine and turnaround maintenance, all fully integrated with purchasing, MRP, controlling and financial accounting performed in SAP. The main objects used in PM are work orders, a series of which (often grouped by revisions)

are what typically is thought of as a "project". Such maintenance projects are planned by describing the estimated work effort per "operation" (activity) and work center performing that work effort. By linking operations inside work orders or across them a generic project schedule is created. Unfortunately SAP-PM has only limited scheduling capabilities. Therefore effective enterprise project scheduling for maintenance purposes requires either the use of the SAP PS module, the integration with external scheduling tools like Primavera or MS Project, or for less complex projects the use of external tools like GWOS (for more information about these tools please search this web site). The basic master records used by Plant Maintenance are: - Maintenance Notifications; - Maintenance Orders; - Functional Locations; - Equipments; - Materials; and - Work Centers (Resources). Functional Locations and Equipments contain fields that allow grouping by units, locations, or plant locations.

Project Functionality of SAP-CO (Controlling) There are several important touchpoints between SAP projects and the SAP Controlling module (CO). All SAP cost planning and budgeting (in SAP terminology: budget = approved cost plan) functions are handled using standard CO functionality. Objects relevant to project management in SAP are cost objects. This means that planned, committed and actual costs can be charged to them like to a cost center or an internal order in CO. Among these cost objects are WBS elements, networks, activities, activity elements, maintenance orders, operations and suboperations. Costs may be planned on many levels and in many ways, starting as investment management (IM) level or WBS structure level cost planning, through primary cost element planning, and going on to purchase requisitions, planned allocations, planned hourly use of resources with associated standard cost rates, and many more. Actual costs may be charged to SAP project objects in many ways, typically through goods or service receipts, accounts payable invoices, general ledger (GL) postings, cost allocations or settlements. The SAP system will automatically perform the relevant controlling postings in the background so that CO plan-actual or plan-commitment-actual reports can be run in PS or PM. Standard costing using standard cost rates associated with work centers (resources) are defined in SAP CO, either internally calculated or manually assigned. This then means that cost center-based controlling transactions have a direct impact on project costing. The moment you say "costs" in SAP, you say "CO" automatically, even when dealing with projects in PS or PM.

Project Functionality of SAP-PP (Production Planning) Production planning and project management in SAP have many touchpoints. They intersect particularly in a make-to-order environment involving sales-driven projects. In principle there are a lot of similarities between the production planning module (PP) of SAP and the Project System (PS) or even Plant Maintenance (PM). Production orders are very similar to networks or maintenance orders/work orders. The main difference is that PP deals with ongoing operational aspects while PS and PM deal with projects. Projects are defined as a series of activities with a start and finish date in order to complete clearly specified deliverables at a high quality standard. From that perspective the main conceptual difference to PP is the limitation in time. PP, PS and PM all define a series of tasks, link them through relationships with each other, assign work centers to them to define where and by whom the tasks are supposed to be completed, and then schedule and cost these tasks out. Even the tools used in SAP are very similar or often the same (like work centers, definition of relationships, resource leveling). This should not be surprising as particularly the PS module, and also to some degree PM, has been built by combining PP and controlling (CO) functionality. It does indeed seem that one reason why project management in SAP often is perceived as not user-friendly is due to that fact. Many of the "logistics" functions of the dynamically changing PS and PM modules are rooted in the much more static PP module. The result is great functional power but often clumsy screens and transactions. The assignment of internally produced materials (components) to projects in PS or PM reflects another area where these modules intersect. In that case PP provides input to PS or PM, and the timing of this input is synchronized through scheduling and MRP (materials requirements planning) transactions. There are a number of limitations in the way PP on the one side and PS and PM on the other side interact. At least in the standard SAP R/3 system costs and dates are not naturally rolling up or synchronizing between these modules.

Project Functionality of SAP-SD (Sales & Distribution) What does Sales and Distribution (SD) functionality have to do with the management of enterprise projects? It does for more companies than may seem obvious at a first glance. For contractors using their own SAP system to manage and deliver capital investment projects the SD module is where the billable deliverables of their projects are defined. The same is true for everybody who uses the SAP project system (PS) to manage the make-to-order production of complex products, whether they are powerplants, aircraft parts, or the concrete bridges. SAP has functionality that allows to tie reference (template) project structures to product codes so that at the time of sales order creation the setup of a project structure can automatically be triggered. This does then link SD and PS seamlessly, at least on a high level. As the project progresses, milestone billing set up in SAP-PS can then trigger payments in SD, which again results in revenue postings in the SAP financial accounting module (FI). There are a number of other reasons where SD can interact with projects managedf in SAP. Mostly, however, it does so only when you take a comprehensive look at the overall process, trying to ensure full integration. Not doing so may lead to inconsistencies between what sales people or customer relationship personnel sees in SD and the actual status of the delivery of products. One may just consider a situation where SD data from a suppliers' system needs to be tied into a project master schedule managed by a general contractor. To overcome the latter it is helpful to mirror and match purchase orders and sales orders between supplier and customer, also in line with the way the general project is managed.

Project Functionality of SAP-IM (Investment Management) The potential significance of SAP's Investment Management module (IM) is too often overlooked when considering the management of complex enterprise projects. Nevertheless it should in most cases be considered when designing scalable project management solution that center around SAP. SAP IM is a tool designed to enable program management in SAP. Program management as defined by SAP in that context means the process of defining a hierarchy on top of many projects with the purpose of planning and controlling costs, including project appropriation management and budget authorizations. Its strongest integration points, besides PS, are with the SAP Controlling (CO) and Asset Management (AM) modules. While IM was originally developed for the budgeting and high-level management of capital investment initiatives, its functionality has been extended to allow its use for similar functions. It simply is a tool that can perform such functions on top of any kind of PS projects. Preferred Project Management Tool is... SAP Project System (PS) Primavera Enterprise/P3e Microsoft Project SAP with Primavera

Difference between SAP PS and PM? The SAP world makes an important distinction between "PS" and "PM". The acronym "PM" is a source of frequent confusion. For many project management professionals it simply stands for "Project Management", while in the SAP community it is the abbreviation for the "Plant Maintenance" module of SAP. The SAP PM module was not designed as a project management module. It still contains a lot of components very similar to the SAP PS module, which is the project management module called "Project System". SAP define their modules by function more so than by the process they cover.

The Process Building Blocks for Projects with SAP Forget about technology and do not pay attention to modules: The key process blocks of Enterprise Projects deal with functional aspects! To set up an effective project management system, these functional aspects need to be clearly defined. If multiple tools are used, responsibilities per functional aspect and project management layer need to be assigned to one tool only, for each layer of the enterprise project (enterprise, project, and contractor). Key process blocks or functions are: 1. Structures (WBS in

SAP-PS)

2. Schedule (Network) 3. Cost Plan (Budgeting)

4. Resources (Work Centers) 5. Actuals / T&E 6. Progress / Completion

Accounting :

Budget Exceeded Even When There is Amount Available WBS element budget exceeded even when there is amount available. Is there any percentage between the amount available and amount to be paid that the system determines before paying an invoice. Where is this configuration made? Check your budget profile in the IMG (trx. OPS9). Select the F1 help function on the following fields: 1. "Total values" in the Timeframe block 2. "Annual values" in the Timeframe block 3. All five fields in the "Availability Control" block Verify then if any conflict exist in the logic of your settings. Secondly, go to your configuration settings in the IMG regarding the Tolerance limits for Availability control. Check your SPRO setting under Project System>Costs>Budget>Define Tolerance Limits. As per the setting in spro for budget tolerance limit, system gives you the message. Here you set at what %age of releases budget, system will give you message and the type of message also like warning or error along with the area where you want to put this budget check. The column "Activity" stipulates the action to be taken by the system when you reach the percentage of expenditure as stipulated in the column "Usage". Example: Activity = 1 (Warning) Usage = 95 (percentage) In this example, the system will issue a warning when your total expenditure (actual costs) reach 95% of the budget amount. This is checked by the system, based on the settings in the budget profile as stated above.

CLOSING A PROJECT Subject: CLOSING A PROJECT I tried to close a project # 2600000089. I am getting an error message " There is still WIP for WBS 2600000089 ". The long text suggests that " Calculate the WIP for WBS 2600000089 so that it can be cleared. Then settle WBS 2600000089, including the cleared WIP in the settlement ". I am not clear with this information. What should I do for this ?? We went from 3.1H to 3.1I about 20 days back. In 3.1H I have never come across like this.. -----Reply Message----Subject: RE: CLOSING A PROJECT Typically this occurs for one of two reasons: - You have costs on the WBS that need to be settled to a cost center or other WBS - You have RA that still needs to be run and settled This can get comlicated if you are not doing full settlement as you will have to open up the past periods to fix it. -----Reply Message----Subject: RE: CLOSING A PROJECT You cannot close the project if you have a WIP value in it. It's because: 1. No invoice has been generated for that project. (fully invoiced status hasn't been reached). If you generate the invoice, the WIP value will be transferred to cost of sales. 2. Invoice has been generated but the WIP value is not yet settled fully due to some provision as provided by the difference between your plan values and actual values. Have both values equal and run the RA and settlement again. Once WIP is zero, then change the status to CLOSED.

Investment Management Subject: Investment Management - Urgent! Urgent ! We wish to incorporate monthly spending plans in IM(Investment Management). Has anybody had any success in implementing this in conjunction with having Annual and Overall Budget Management. -----Reply Message----Subject: Re: Investment Management - Urgent! Urgent !

Have not tried using monthly plans in IM, but have used multiple plan versions in PS (all IM measures in my co. are linked to projects). PS reporting allows selection of the plan version for comparison to budget. Most effective use is for cumulative monthly cost plans. Also suggest that you would want to use a unique identifier for monthly plans vs. overall project plans in your naming/numbering conventions.

Settlement Rule For a WBS Element What is meant by WBS element and in what scenario, PM orders settlement rule created with category as WBS? Budget: Amount of resources allocated under a particular head in a financial year. Budget Control: Having/ creating a control on the resources allocated in a financial year. Original Budget: The initial budget that you have allocated to a WBS element. Supplement of Budget: One time/ discrete increment in the original budget. Return of Budget: Taking out the unutilized portion of the budget. Transfer of Budget: Transferring the budget among two or more expense heads. Project Definition: A framework for a business undertaking with a fixed goal to achieve with given resources. The project definition contains dates and organizational information that are binding for the entire project. WBS Element: Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided. Proposed Business Process : Assume there are seven expense heads in maintenance department. There may be addition of expense head in near future. Based on the maintenance heads, maintenance department will create a project in project system. This project will be used for statistical purpose only & will not have any financial implication. Upon creation of a project, WBS elements will be created as per the expense heads. So for each expense head, there will be one top level WBS element. Again these WBS elements will be divided in twelve WBS elements. These twelve WBS elements represent twelve calendar months. Budget will be allocated to each WBS element & the WBS element will be released from the project. Maintenance department will create maintenance orders as per their work requirements. These orders will be settled to cost centre, which is maintained in the settlement rule. Also WBS element will have to be mentioned in each order so that the budget control can take place. So as to capture cost from each maintenance order, the WBS element field will be made ?mandatory field? in maintenance order.

So when a maintenance order is released, system will do a budget check against the WBS element mentioned. If the budget check status is OK, order is released or else it will stopped from release. If the order is stopped from release, maintenance department will have to supplement the budget. Upon supplementing, the order is released again & the maintenance cost such as, labour, material costs can be booked on the order. Again the order cost is settled to cost centre & at the same time, budget is consumed from the respective WBS element. Every year, maintenance department will copy the previous years project so as to save time & efforts to create project & WBS elements. And the maintenance department will assign the budget allocated to each WBS element in a financial year. It is also possible to return the unutilised budget or, transfer of budget from one WBS element to another. - Create a project CJ20N - Create WBS element CJ20N - Assign Budget to WBS elementsKO22 - Display assigned Budget KO23 - Supplement Budget KO24 - Display Supplement budget KO25 - Return Budget KO26 - Display Return budget KO27 - Transfer of budget CJ34 Settlement From WBS to AUC that was created from other WBS How can make a settlement from a WBS to an AUC that was created from other WBS ?. The system send me a message AA 311 You cannot posted to the AUC ( Investment Support Measure ). The Help told me that I need flag a WBS like a Capital Investment Measure, I search in all fields of the structure but I dont found nothing. Go to the WBS element Control data tab and enter the investment profile field. Then it will allow you to create an AUC. What is the correct procedure for settling the WBS element costs to an AuC & then to as asset? For settlement to AUC settlement rule is not required. Follow the steps: 1) For WBS element where the asset has to be created, AUC willbe created automatically when the WBS element is in release status to get this investment profile should be assigned to WBS element in Control Tab 2) You can see in the syatem status show as AUC to see the AUC number follow the path EDIT---> WBS element ----> Investment program----> Asset under Construction where you can see the AUc which is created automatically 3) Once the above two steps are throughfor settlement to AUC goto transaction CJ88 give the WBS element number select the processing type as partial captalization and execute all the costs pertaining to that WBS elements will be automatically settled to the AUC which is created for that WBS element

Project Objects Subject: Project Objects We have found that there are more than one WBS for an object. This is supposed to be a unique relationship i.e. one to one. On doing an object find for a Project Characteristic you obtain the object numbers (that is WBS elements internal numbers) of the objects that contain the characteristics. Using T.code SE16 you can find the WBS element number of the object. On doing this search we have found multiple WBS elements for the same object number. On investigating the situation, we found that in most instances the "other" object another WBS element in the same structure or one created shortly after the correct WBS element. We have not yet found out why this happens, what the solution is or if we have found all occurrences. -----Reply Message----Subject: RE: Project Objects In PRPS, there is 4 fields that refer to an SAP object: POSID is the WBS element identifyer the user see on the screen PSPNR is the internal SAP project item number (which IS unique) OBJNR is the SAP object number (made out prefix 'PR' and the internal project item number. It is also the number that is stored in the Costs tables. PSPHI is the internal current number of the project the WBS element belongs to. All these numbers are absolutely unique. But all WBS elements in the same project will share the same PSPHI, which indicates the project (from the PROJ database). The reason why you have an internal SAP number (PSPNR) and an external number (POSID) is to allow the user to change the WBS element identifyer without losing all the history. Check to make sure you were looking at the right object number.

Various Cost Planning Methods in PS I have come across various cost Planning methods like: (1) Easy Cost Planning (2) Unit Costing (3) Detailed Cost Planning

(4) Network Costing When do we go for each of these methods, practically. In general implementation, which Cost Planning would be used? Here is a very brief overview for you: Easy Cost Planning(ECP) is really Unit Costing with a pretty face (MysapCom). It is used in Transaction CJ20N (Project Builder) only. You can set up 'Cost Models' in ECP using Characteristics which can be used to calculate values and automatically create Cost Plan Line Items - this is useful for companies who have pre-set planning methods (eg. Planning costs for building a bicycle, or a chemical test that requires known materials, labour, services and general costs.). It is a very flexible tool. An extention to ECP is Execution Services, which allows you to automatically generate Material Reservations, Purchase Requisitions and Activity Allocations. Its disadvantages (versus Networks) is that the planned costs are all aggregated to one WBS (unless you split your WBS's up to reflect the work you are doing - Labour, Materials, Equipment etc). Therefore, actual costs hit the WBS itself, not the line-item to which you planned. Disadvantages of ECP is that it does not distribute planned costs across time (no distribution rule). Also, there is no scheduling (start-finish, dependencies). Configuration for ECP is relatively straight forward. Costs for ECP can be planned against any Plan Version (default is Plan Version 0). Networks allow you to plan costs via objects called Network Activities. They can be maintained not only in CJ20N, but also in CJ2D. They are a little more complex to use, but they allow you to have a networked structure. Each Network Activity can have planned costs for Work Centre/Activity Type, Stock/Non-stock Materials, Services and General Costs by Cost Element. Activities can have a list of Material Components. Networks will generate Material Reservations and/or Purchase Requisitions automatically. Configuration can be very complex. All costs for Networks are sent to Plan Version 0. Distribution of costs across time is supported. Detailed Cost Planning is used when you simply want to plan your costs via Cost Elements. You can plan these costs against any Plan Version. For a quick, easy planning method, ECP cannot be beaten as long as you don't want complex scheduling. It is impossible to list all the feature/advantages/disadvantages to the planning methods in this.

Asset Value Date in Settlement We are doing line item settlement in our system. As the settlement is done at the WBS level, all the assets capitalized would have the same asset value date. Is it possible to have different asset value date for different line items?

Yes, provided you do the settlement run on different dates. Also check the FI settings for settlement strategy. SAP Standard defaults the following scenario: An asset can only be capitalized when the asset is in use/productive. This means the deliverable/asset must be completed. This is the same as the status TECO (technically complete). When you capitalize (settle to asset), then the system takes the date when the WBS status changed to TECO, and defaults this date as the asset value. All the line items in the WBS will therefore assume the TECO date of the WBS and that is why all the line items in the WBS have the same asset value date. All the individual line items contributes together to one unique asset, and all have the same value date of the unique asset, which was derived, from the TECO date of the WBS. This can be adjusted and changed in the FI-AA module, but make sure you understand the implications. The asset value date is used to derive the start date for depreciation, and depreciation is normally governed externally by a governmental institution, and your company must adhere to this external requirements. Consult with your company's auditor/financial executive to get the applicable rules and make sure your settings faals within this requirements. Logistics :

PS Substitutions We have configured Partner funcitons to used at PD and WBS element level. We want to enter the 'customer number' as partner at the PD level and then want to copy it automatically in all the WBS elements under the project. Is it possible to do such a thing? We are unable to use substitutions coz Partner fields do not occur in the substitution fields.

This is reasonably easy to achieve with substitution exit, where you can retrieve data from any logically linked objects and use these as substitution source data. This is described in note 440186, chapter 4. However, with this technique you can only maintain the fields of PRPS, e.g. user fields USR*. If your intention is to substitute corresponding Partner role in each level of WBS, I think that will not be possible with this technique directly. You should additionally check if there is a user exit at partner maintenance to complete the scenario.

Normally you can use user exit RGGBS00 to insert a user specific into subsititution. But in your case, it's a little complex, because the partner is in another table (not in PRPS). however you can try to insert your own field into table GB01 and regenerate with program RGUGBR00 (note 42615).

Progress Analysis to measure EVA Q- I am currently working on a Chemical industry Re-implementation. My client wants to implement Progress Analysis to measure EVA. They current use WBS elements (No Networks). I have been trying to find an instance where progress analysis (EVA) has been implemented for WBS so I can decide what needs to be in place. Anyone who has some imformation on these should please give me an insight or documentation. This would be greatly appreciated. Tony A-Unfortunately, from my experience, I can say that Progress analysis/ EVA Earned Value Analysis in PS cannot be done without the activities and of course withouth the networks. We had the same problem, as in our company as we had before only WBS and we needed EVA. For EVA PS has the Transaction CNE5 and in this kind of reports (see also CN41) values of rhe the field "actual work" will be "built up" on basis of activities confirmations. As I can suggest you, if the company does not want to change the current structure of the projects, a soulution would be to i! ntegrate PS with BW, if they have BW there, and to generate the needed reports for analysing the EVA in BW. Otherwise I have not heard to be possible to have Progress Analisys without activities in SAP Standard. Elena Manole Thanks for the reply. It is very helpful. It confirms what I thought. Tony Progress analysis at WBS level is also possible., Use estimation method and put the ACTUAL WORK DONE. Mukesh I agree with Mr Mukesh. We are using the EVA method estimation and actual work done for WBS. Please create a new "Z" method of EVA which will allow confirmation of WBS in a similar way as being allowed for activities. You can then confirm the WBS for actual progress of work and enter the % completion of actual work to get schedule vs actual curve. Salim Mohsin Shakir

Using the Estimation method with WBS means you are not really doing EVM in SAP. You would need to calculate the percentage using another tool. Also, since your WBS schedule dates are not dynamic, the forecasts would be very difficult to create. If the company is reimiplementing, have them implement Networks Activities, at a minimum of one Activity per WBS.

Sequence Of Operations To Get EVA In my project system I want project progress analysis on the basis of only time proportionality. Cost will not be consider for progress andtheir are different units used like m, m3, km & hr for work in internal & external activities, so is it possible to do such setting on the basis of confirmation in customisation? Yes it is possible do through activity confirmation. It all depends on EV basis, their you need to set time proportionality. You need to perform sequence of operations to get EVA. for time prop. you need to maintain scheduling, activity confirmation etc. Define default meas method as Time prop for objects in customising. You need to do customization settings for EVA for progress version, statistical key figures, value catagories, progress cost element etc. You can go the following customizing steps... this will help you to configure as per your needs. This is not as per your need, as only you can understand what all the customizations you need to do........ 1. Create Progress Version 101 with exclusive use 'Progress Analysis'. I have selected Plan & Actual check boxes. 2. Settings for Progress Versiona) Plan version - '0' b) EV basis - Cost plan (active project, annual values) c) POC weighting - Cost plan (active project, annual values) d) Planning type - Basic dates e) Early / Late - earliest possible f) Both reference boxes selected 3. SKFs- I created three SKFs 10 (Non-Aggregated POC), 20 (Aggregated POC) and 30 (POC for RA) with unit of measure '%' and selected the Key value category 'Total values'. 4. I need to assign these SKFs to different value categories. I created three value category 10, 20 & 30 with selection 'SKF with total values' and unit of measure '%'. Then I assigned SKF 10 to VC 10, SKF 20 to VC 20, SKF 30 to VC 30

5. I assigned measurement method as default value: a) WBS (Plan) - Cost Proportional b) WBS (Actual) - Cost Proportional c) Internal Activity (Plan) - Cost Proportional d) Internal Activity (Actual) - Degree of Processing c) Exernal activity(Plan) - Cost Proportional d) Exernal Activity (Actual) - Degree of Processing 6. I made progress cost element '6511100' (Secondary cost element) with Cost element category as 61. 7. I maintain a value catagory 6511100 with Cost radio button selected. And assigned the progress cost element to the value catagory. i.e Cost element 6511100 to value catagory 6511100. 8. I maintain the assignment of cost element group. ie. I assigned progress cost elemnt to cost element group with default radio button selected. In the cost element group, I have selected certain cost elements which we regularly used (cost elements for project materials, project manhours, project contracts, spares etc) Run CJEN first then CNE1 and CNE5

Milestones Subject: Milestones We don't use networks and activities. The same time we want to use milestones only with WBS-elements for basic POC evaluation. For instance for WBS we can attach several milestones with different POC, like 10%, 50%, 80%. What is the tool in the system to confirm that particular milestone is reached? How can I change milestone status? -----Reply Message----Subject: RE: Milestones each milestone attached to a WBS element will have an actual date field open for entery when u release the WBS element. this will determine if the milestone has been achieved or not. the %age entered in the milestone for POC will be considered in the progress analysis.

Project profile -----Original Message----Subject: Project profile We have decided not to allow creation of projects with certain project profiles.how can we prevent using the project profiles. If we delete the project profiles will it affect the existing projects or completed projects made of those profiles. -----Reply Message----Subject: RE: Project profile Hi there, Have you ever used validations rules. That may work well in such a situation. You could use a rule like this : "If profile ID is ABC then error message 333". If you heve not used these rules before tell us about that and we may help you. -----Reply Message----Subject: RE: Project profile You can delete the profiles but you may encounter problems creating new WBS elements in the old projects. The profile is only used to provide defualts to these elements, so you will have to enter the values manually (e.g. Project Type). The other probelm area that comes to mind are any reports that use the profile as part of dynamic selections.

Capacity Planning in PS module; Calendar like in MS Projects With Pool Capacity we can generally define capacity for a group of expertise in a given Work Center. Meaning that if I have 10 peoples working at 40 hours a week each, my total capacity on a weekly basis is 400 hours. If the demands from activities in my various projects using that Work Center exceeds the 400 hours then I'll be under capacity and Gantt's in Planning Board will show in red !!!!! However if I decide to go for Individual Capacity planning using HR module; then from what I read the individuals already defined in HR as employee number; will be tied to the Work Center and automatically taken and represented in Gantt's chart individually.

The link is to tie them as employee number to the Work Center in HR. My question is; likewise in MS Projects; where we can define availability via the calendar; we can grey out days when an individual is on vacation or not available. And that will reflect in the overall availability... In PS is there a way to get an ''equivalent'' calendar !!!! I did not see anything in PS itself to lock individual's dates !!!!! Would this be in HR ??? Mainly when I want to reserve vacation time ahead for indivial labour resources..!!!! I am not an expert in this area but I know a bit about it (I made it in a customer, but at the end I had to undo it). Actually I cannot work with networks so all I have it is my memory. The pool capacity works as you say, but it seems that you are using the capacity availabality feature. I understood that if you use that, the system only checks if there is capacity avalibale, but not makes a capacity "commitment", it means, other networks can plan that capacity as own (this is made in the "levelling" section). At last, I only used the first feature so only had a look on the second. I do not know how to plan people from HR module but: - In CMP9 you can assign people to networks in basis to its Work Center in individual days (but it is very boring for the user). - In the activity tag "Personal Assignment" you can assign people to an activity. This uses the HR information (working start time, absences, substitutions...). But this is not a capacity check or plan (at the end, I used that information to make a customer-specific report). - The function "HR_PERSON_READ_WORK_SCHEDULE" can be used to know the exact avilabilty of a person (it will show you working hours, if that day is holiday, if there is a planned absence or substitution... everything). But you need to report previously that data to the system. (if you use it, take a look to the HR_PERSON_INIT_WORK_SCHEDULE too). - The working factory calendar of the activity it is used to plan the capacity ==> maybe you would need to make a calendar for each employee (too much work I think). Note that in MS project when you "gray" days is for all the activities, to make that in PS you should make a factory calendar with those days as no working days. I have talking to "gray" those days for each activity. Sorry if this is not very clear (it has taken me an hour with several interrupts).

I very much agree with Guillermo, and I would suggest to go for his ideea. In my opinion using personal capacity planing in PS-HR is very inflexible and deficitary. However, the link PS-HR you are asking for, 1. In work center (Transsaction: change work center) you will have to assign the persons from HR, you will have to be carefull as in the transaction there are 2 methods/buttons to assign persons to a work center. now I cannot tell you by heart which one is effectively linking the HR with PS, as only one works, you will have to try both of them (swich to capacity view and you'll see one button sth. "Link to HR" and then the other option is in the menu bar) 2. In HR - you will have to work with your HR colleagues maybe, should be maintained some HR Infotypes: Transaction PA61, Infotype 0007 - planned working time (e.g. 8 hr. a day) Infotype 0005 - vacation Infotype 2001, type pf Infotype 0100 - absences For the infotype 0007 - you will have alreadythe Arbeitszeitplanregel "rule to plan the working time", if I translate correct from german, which will set the calender for you. This is made with another HR transaction for the HR calender ....this calender(e.g. factory calender) has to be then generated/activated for every month (separate transaction). I do not remember all the transactions codes now, but is pretty much intuitiv, as the system will give you the steps while maintaining the Infotypes. 3. Then you plan the persons in the Activities for a determined period of time. In CMP9 you'll see the availability with the standard working hours (8Hr/day, as set in HR in calender) and the absences (as planed in HR in infotypes) with empty cells (Nota Bene: these cells have in transactions CMP2 and CMP3 a change modus, are not grey or inactive !!!!!) You can change the planing then with the transactions CMP2 or CMP3, one is from project, the other from workcenter point of view . If you make changes in CMP2 or 3 you will not see the changes in Project builder for example. With CMP9 you can only view the personals planing for a workcenter, a project... I remember there is another transaction to see the personal availability somewhere in the Infosystem> PS>capacity. You'll have to look for it and generate it from Mandant 000. Unfortunately, there are some more constraints, which you will discover while testing.

Project Status set to TECO When I set a project on status TECO. We can still do confirmations on the project. Is there a setting or a way in which we can set the project to TECO and not be able to do confirmations on that particular project?

There is no link between TECO and actual confirmation. It might possible that the project is technically completed but non technical activities are still pending.. All WBS elements, networks and activities are set on status TECO in the project. I have set the status over a week ago and yet am still allowed to do confirmations to the activities in the project. We did not experience this problem before. It is the first time and it happens for all projects that are set to status TECO. If you have networks and activities involved your best bet is to use project builder to make a status change at the project definition level which will cascade down to wbs elements, network header and network operations. You may try setting a DLFG flag and see if it prevents confirmations from occurring on the activities. If you need to undo the deletion flag the sequence is as follows: Using CJ02 undo DLFG at project definition level then select all wbs elements and perform the same. using CN22 undo DLFG at network header level then select all activities and perform the same. Project builder allows status set downwards but not undo on all components, therefore requiring CJ02 and CN22 to undo.

List of RA caculated values In the part of "Result Analysis data" in the result screen after RA operation, there is a field named L(r). List of RA caculated values: R(p) = Planned revenue for valuation C(p) = Planned costs for valuation M(p) = Planned costs for complaints and commissions for valuation S(p) = Planned special costs (cost of sales = actual costs) for valuation L(real) = Realized loss N(p) = Planned values not taken into account R(a) = Actual revenue C(a) = Actual costs

M(a) = Actual cost of complaints and commissions S(a) = Actual special costs (cost of sales = actual costs) N(a) = Actual values not taken into account D(a) = Down payt C(c) = Calculated costs R(c) = Calculated revenue C(av) = Valuated actual costs M(av) = Valuated cost of complaints/commissions POC = Percentage of completion C(r) = Reserves for unrealized costs R(r) = Revenue surplus C(z) = Work in process (capitalized costs) R(z) = Revenue in excess of billings M(r) = Reserves for cost of complaints and commissions COS = Cost of sales R(n) = Revenue aff. net income

Project System Status -Deletion Flag Active One problem with the network triggered by a SO with CN08 linkage. The network appears in display mode with system status -deletion flag active. How to change the system status and delete the network? Here is the deletion flag behavior I have observed. We are using assembly order processing and also use CN08. Using CN22 or CJ20N to create DLFG you set the status on the network header Edit>status>deletion flag this rolls the status down to the activity level.

To reverse the deltion flag you must first: cancel the deletion flag on the network header, then select all activities in the activity overview and cancel deletion flag. Now some people believe that when the deletion flag is set that it removes all of the activities from the network. This is false, users who do not see the activities after the deletion flag is set must use the following menu path to "reveal" the activties: Edit> Object> Display Deleted>On Which table is the system storing the Project Def, WBS, NW and NWA system and User status? Check these tables: PROJ : Master data for project definition PRPS: Master data for WBS PRHI: Master data for project Jerarquie TJ02 - a list of all System Status'. You can use transaction BS23 to see these, or SE16n via normal enquiry JEST - current System/ User Status by object number (WBS and Network) JCDS - history of System/ User Status by object number (WBS and Network) Needless to say, you have to get the object number first by looking at PROJ, PRPS for Projects and AUFK, AFKO, AFVC, AFVU or AFVV for Networks. Use SE16n to see the contents. PS: Status "code" contained in JEST for particular object number, after selecting object number of choice from JEST to obtain status text simply join JEST to TJ02T linking JEST-STAT to TJ02T-ISTAT and finally pick language TJ02T-SPRAS .

Stop Commitments Before Release Of Projects We are creating projects via Appropriation requests. The theory is that no commitments should be created before the project is released. However, we have proven that users can change the Res./Purc. indicator to 'immediate' before the project has been released. If the approver does not pick up that the project is not released yet, they can even create a Purchase order. You can not remove authorisation for the "immediate" indicator, because the indicator changes when you release the project from "from release" to "immediate".

How can we stop ANY committments from being created until the project has been released? In OPSC make sure the Release immediately has been unmarked. In transac OPUA (field selection network header) go to influencing choose network profile or controlling area depending on which you want to customize. Set the field "Reservation/Purc.req" CAUFVD-AUDISP make it to only displauy. Go to transac OPUC (field selection network details) go to influencing, choose network profile or contolling area to which you want to customize the setting. Set it to change and in the field "Reservation/Purc.req" - AFVGD-AUDISP make it to only display. This would prevent the users from changing it to display when they create and assign activities to networks/projects. One more customization, in transac OPUU in the network tab make sure the setting is for 2 (from release) or A very effective way to handle this is using User status management .go to tcode bs02 and define a status profile which can be defaulted in the project profile, in the status profile define proj definition,WBS,network header and network activity as the infulenced object types. Create a status "blck" as an initital status and in the business transaction field block PR and PRQ creation. Next create a status"allw" which will be set after project is released and allow PR and PRQ creation after status is set

What is WBS element? 1) What is WBS element? 2) What is the Tcode to get to that screen? 3) What is the need and pupose of WBS element? 4) Do we happen to work on Functional module during our implementaion project? 5) In what scenario/situation we will be working on WBS? WBS is nothing but Work Breakdown Structure. It is mainly used in Project System (PS) module. Tcode : CJ20N For any project defined we must have atleast one WBS. Within this WBS we can have networks. Networks are nothing but the series of activities. Material are used to perform the activities. To explain in detail just consider one example:

Govt of india wants to have Roads to be build through out the india. So Project can be defined in sap as "Connectivity". WBS can be roads within different states like Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS Karnataka etc. We can define different networks for these WBS like Road Between Ahmedabad to Surat or Between Bangalore to Belgham. For this network we can have many activities like Land selection, Land Preparation, Road Building, Final finishing etc etc.

Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal. On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished. So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria. In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it. One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :) In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document.

I hope this should help you at least a bit. I'm not a PS consultant so I may not know a whole lot but trying going to CJ20N and you will see a lot yourself. PS concultants are one of the highest paid consultants. Their supply is less and so is the demand. They are expected to understand real world business processes very well and they are generally the center stage of a project.

Aggregate POC Calculation When we confirm activities and see it in cns41 report we can see that the POC is aggregated at the Network,WBS and porject level. How does the system calculate this.. i.e on what factors and criteria? Result analysis determines the costs & revenues belong to the period, along with the Work in progress (WIP) or Reserves. Result analysis calculation is based on the planned / actual Cost & Revenue. POC (Percentage of Completion) determines by the valuation method you opt … The formula for POC : POC = R (a) / R (P) Revenue Proportionate POC = C (a) / C (p) Cost Proportionate Result Analysis Determines: - Calculated Costs C(c) = POC X C (p) Same for Revenue - WIP (If C(a) >C (c) ) WIP = C(z)= C(a) - C(p) - Reserves for unrealized costs (if C(a) < C(c) ) C( r ) = C (c ) – C(a) - Revenue Surplus (if R (a) > R(c) ) R (r) = R(a) –R(c) E.g. Revenue Proportionate RA: In some project you have R(p) =3000$ C (p) = 2000$ R (a) = 1200$ C (a) = 1000$ Then POC = 1200 /3000 = 40 %

C(c) = POC X C(p) = 40 % X 2000 = 800$ WIP = C(z) = C(a) –C(c) = 1000-800 =200$

Dynamic Selection on Report Not Working I have several reports on which the dynamic selection is not working. For instance, the report CN43N. The report is outputting all data in a year i.e it is disregarding the condition I specified in the dynamic selection fields. Is there some configuration to make to this report so that the dynamic selection works? Include field are only possible for fields are realte to PS table: 1. Execute Transaction SE36. 2. Logical Database Builder: PSJ 3. Choose "Extras -> Selection views". 4. Copy selection view "SAP" to "CUS". 5. Change view "CUS". 6. Go to "Tables", select the correct table, for example table ACT01 for object type "Activity". Here, you must ensure that this table is also listed under "Extras -> Dynamic selections" - only these tables can be used. 7. Double-click on the table name. 8. In the "Fields of the table", select the fields desired and allocate them to one of the "Functional groups". 9. Save.

http://www.sap-img.com/sap-ps.htm

The Project System has no organizational structures of its own; you incorporate it into the existing structure by making assignments to the organizational units in Accounting and Logistics. It is this which enables the Project System to present data clearly and in many different ways.

Q ; My company is contemplating the implementation of SAP Project Systems (PS)this year. But having already implemented CO (internal orders) and IM, which covers some aspects of the life cycle of capital projects, to what extent will there exists duplicity in the SAP system, and what aspects of the installed modules will be subject to change/modifications to accommodate PS? Also, what kind of implementation time can we expect? Answer : SAP PS is designed to work well with both CO and IM. The PS module will allow better management of your projects. Allow adequate time in your project to review your requirements and understand the impact this new module will have on your existing setup. Also include time for testing and training so that you can ensure the new features work properly and your clients understand how to achieve the benefits. What parameter is used to extend the maximum number of GUI sessions in a 4.6C environment? RESPONSE The parameter is "rdisp/max_alt_modes" and its default value is 6 sessions. The minimum is 2 and the maximum is 16. Use transaction RZ11 to get additional information about the parameters and use RZ10 to implement the parameters. also, you might want to look into these other parameters: login/multi_login_users login/disable_multi_gui_login

Transactions For PS Module What are those standard project system tcodes? No Transaction Code Description 1. CJ20n Creation of Project 2. CJ20n Creation of WBS Elements 3. CJ20n Creation of Activities 4. CJ20n Assigning relationships to activities 5. CJ20n Assigning of milestones to activities/WBS Elements 6. CJ20n Assigning of materials of activities 7. CJ40 Planning of costs to project 8. IMCCP3 Copy Planned cost to budget 9. CJBV Availability Control of budget 10. CJ30 Assigning Budget to Project 11. CJ20n Release of Project/WBS Elements/activities 12. CN25 Confirmation of activities 13. CJ20n Maintain actual dates to milestones of WBS Elements/activities 14. CJ37 Supplement in project 15. CJ38 Return in project

16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information 18. CNL2 Change Delivery Information 19. CNS0 Delivery from project 20. CNL3 Display Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost planning 23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display Document (BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure Overview 28. CN42N Overview of Project Definition 29. CN43N Overview of WBS Elements 30. CN46N Overview of Networks 31. CN47N Overview of Activities 32. CN55N Overview of Sales Document items 33. CN53N Overview of Milestones 34. CN52N Components Overview 35. CN42 Enhanced Overview of Project definition 36. CN43 Enhanced Overview of WBS Elements 37. CN44 Enhanced Overview of Planned Orders 38. CN45 Enhanced Overview of Orders 39. CN46 Enhanced Overview of Networks 40. CN47 Enhanced Overview of Activities 41. CN48 Enhanced Overview of Confirmations 42. CN52 Enhanced Overview of Components 43. CN53 Enhanced Overview of Milestones 44. CNS54 Enhanced Overview of Sales and Distribution Documents 45. CNS55 Enhanced Overview of Sales Document items 46. ME5J Purchase requisitions for Project 47. ME2J Purchase Orders for Project 48. CNMM Project Oriented Procurement 49. CN60 Display change documents 50. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 51. S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget Updates 53. S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534 Plan1/Plan2/Act/Commitment

Validation in PS - WBS I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can you guide me in this ?? Answer : To use a user exit in validations, you have to perform following steps; - copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option

How To Create a Multilevel BOM How To Create a Multilevel BOM and How Does It Work {mosbanner:id=23} Multi level bom is a Bom which it has different components at different level..for example: - A ( finished material) - B ( semi finished) - C ( Raw material) When you run the MRP, Bom will explode upto last level and it will plan the requirement of each individual material. What ever may be the kind of BOM to be created transaction codes are as below: - CS01 : BOM create - CS02: BOM Change - CS03: BOM display Pre requisites are material master record for the materials. What you have to keep in mind is: 1. BOM creation is through CS01 only. 2. When you have to create multilevel BOM, you have to carry craetion of BOM level by level. 3. First create BOM for assemblies (means materials which are produced inhouse, means materials with procurement type "E" in the material master MRP 2 view). 4. Finally create BOM for the finished product using these assemblies as components. 5. When you see the BOM of finished part after creation through CS03, you can find these assemblies with a tick mark in the field "Assembly". When you double click you can see the susequent BOM of these assemblies. 6. Example would be for a vehicle suppose engine, front wheel, back wheel are the "E"parts. Create BOM first for these engine, front wheel and backwheel with respective material components. Then create BOM for vehicle with these three "E". When you see the BOM of vehicle after creation, you can see a tick mark against these E parts which shows that they have BOM furtehr down and you can double click and see the components of these

Validation in PS am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ? I want to validate one of the user defined fields in WBS. Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected. Does anybody have an idea what could be wrong ?? Answer : Please see if you have checked the check box for Automatic validation in the relevant project profile.

WBS Elements 1. What is WBS element? 2. What is the Tcode to get to that screen? 3. What is the need and pupose of WBS element?

4. Do we happen to work on Functional module during our implementaion project? 5. In what scenario/situation we will be working on WBS? WBS is nothing but Work Breakdown Structure. It is mainly used in Project System (PS) module. Tcode : CJ20N For any project defined we must have atleast one WBS. Within this WBS we can have networks. Networks are nothing but the series of activities. Material are used to perform the activities. To explain in detail just consider one example: Govt of india wants to have Roads to be build through out the india. So Project can be defined in sap as "Connectivity". WBS can be roads within different states like Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS Karnataka etc. We can define different networks for these WBS like Road Between Ahmedabad to Surat or Between Bangalore to Belgham. For this network we can have many activities like Land selection, Land Preparation, Road Building, Final finishing etc etc. Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal. On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished. So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria. In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it. One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :) In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document. I hope this should help you at least a bit. I'm not a PS consultant so I may not know a whole lot but trying going to CJ20N and you will see a lot yourself.

PS concultants are one of the highest paid consultants. Their supply is less and so is the demand. They are expected to understand real world business processes very well and they are generally the center stage of a project. 1) What is WBS element? 2) What is the Tcode to get to that screen? 3) What is the need and pupose of WBS element? 4) Do we happen to work on Functional module during our implementaion project? 5) In what scenario/situation we will be working on WBS? WBS is nothing but Work Breakdown Structure. It is mainly used in Project System (PS) module. Tcode : CJ20N For any project defined we must have atleast one WBS. Within this WBS we can have networks. Networks are nothing but the series of activities. Material are used to perform the activities. To explain in detail just consider one example: Govt of india wants to have Roads to be build through out the india. So Project can be defined in sap as "Connectivity". WBS can be roads within different states like Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS Karnataka etc. We can define different networks for these WBS like Road Between Ahmedabad to Surat or Between Bangalore to Belgham. For this network we can have many activities like Land selection, Land Preparation, Road Building, Final finishing etc etc. Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal. On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished. So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria. In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it. One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :) In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC:

CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document.

Hierarchical Structure of the Project definition

A few Definitions of the terminologies used in the above diagram:

Project: The project definition is the binding framework for all organizational elements within a project.

Work Break down Structure: With a work breakdown structure you can divide the project into useful steps, specify fixed or "basic" dates, specify the work involved, and determine project costs. The individual levels of the hierarchy in a work breakdown structure enable you to organize a project into steps.

Work Break down Structure Element (Sub WBS): You can further break down these steps into individual elements. Maximum steps supported are 99.

Network: It is a special type work order on which cost can be planned, controlled and monitored.

Activities: These are the actual tasks that are to be executed for the completion of the project

The SAP PS consultant is responsible for the analysis, design, configuration & support of the SAP PS area to meet the business needs of company. Knowledge and min. End-to-End Implementations and at least two Support Projects ,· 2 years Project Management or work scheduling experience. Working closely with our customers to deliver, maintain and troubleshoot and enhance SAP functionality and through knowledge of the FI module and knowledge of its integration with other modules.

SAP R/3 is based on a three tier client/server technology. Typically, it is made up of three functionally distinct layers namely: the user interface, business logic and database. The user interface, which is otherwise known as the presentation server displays the interface for users' communication with the SAP system. It is often referred to as the SAP GUI. As a matter of fact, it is a program called sapgui.exe. The application server is where the business logic and data manipulation takes place. Data processing, SAP administration tasks and client request/feedback management are handled within the business layer. The database layer is synonymous to the database server and it typically acts as a data repository for tables and other database objects and structures Ideally, an R/3 system is composed of one database server, one or more application servers and one or more presentation servers. SAP Business One on the other hand is composed of a database server and one or more presentation servers.

the difference between SAP Business One and SAP R/3. The non technical answer to this question is that; SAP Business One is SAP's offering for small and mid size companies, while R/3 is SAP's offering for large companies.

Procedure: What to Do in Case of Power Failure in SAP Project. The procedure to be followed in case of a power failure in the power sources of either the productive or backup server. 1. Check the UPS Make sure the UPS is functioning properly, and check the remaining time. You should have approximately XX minutes to shut down the system. 2. Log onto SAP and check for users and processes If any users are still on SAP, send a system message for them to log off immediately. Check for background processes, interrupted user processes, and other processes that may need attention before shutting down, and record them in the Power Failure Log. 3. Stop SAP and Shut Down the Database Refer to Starting/Stopping the Database and SAP for detailed instructions on shutting down SAP and the database. 4. Shut down the Server Refer to Powering On/Off the Server and the UPS for detailed instructions on powering off the server 5. Power Off the UPS Refer to Powering On/Off the Server and the UPS for detailed instructions on powering off the server cProjects ( Capital Projects ) :

cProjects (Collaboration Projects) is the SAP web-based application built on the Web Application Server (WAS). cProjects is a component of the cProjects Suite. cFolders is another component of cProject Suite. cProjects was designed for organizations that need to manage multi-phase projects with high quality control can benefit from cProjects. cProjects supports flexible project management and team collaboration. cProjects provides project structuring capabilities (project definition, phases, checklists and tasks), roles-based resource management, flexible authorization control and scheduling functionalities, in conjunction with broad project management and monitoring features. cProjects requires WAS 6.2 and cProjects Suite prior to deploying cProjects.

SAP Project System - A ready Reference ( Part 1 )

https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622

Being a beginner in SAP PS is a challenge. As a techie, When I started my ABAP Program in PS Module, I found a lot of scattered information but there is no article or blog with consolidated information even on basic terminologies of SAP PS. This blog is my attempt to provide an insight of basic techno-functional aspects and terminologies of SAP PS to a novice. In my first blog you will find the important terms of the PS module. I have tried to explain them with the help of an example. Following this is the next blog https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659 where the technicalities of the same are covered. The Project System (PS) module of SAP is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. A Project is a complex undertaking, bringing with it huge data of different type. At the beginning of each project, whether it involves developing a new product, make-to-order engineering or internal organization, you need to define and set up the structures necessary to manage your project and incorporate them into your existing organizations and processes. Before you can run a project in its entirety, you must first describe the project goals precisely and create a structure for the project activities to be carried out. A clear project structure provides a basis for successful project planning, monitoring and control.

Organizational Structures in Project System:

" You create and manage your project structure in SAP R/3 Project System, by means of work breakdown structures and networks.The WBS describes individual phases and functions of a project. Network contains the individual project tasks and the dependencies between them in the form of activities and relationships

Some important terms:

Project Definition Project Definition is general description of the project that you want to manage. It is a framework laid down for all the objects created within a project. It contains organizational data that is binding for the entire project.

Work Breakdown Structure (WBS) WBS is a hierarchical model of the tasks to be performed in the project. It provides overview of the project and forms basis for the project organization and coordination.It shows work, time and money spent on the project. You can use it to plan dates & costs and allocate budget. The Work Breakdown Structure can be displayed according to:



Phase

 

Function Object Individual tasks required to carry out the project is called WBS elements.

Network The network describes project processing. Thus the Network contains instructions on how to carry out activities in a specific way, in a specific order and in a specific time period.Main elements of network are activities and relationships. It forms the basis for planning, analyzing and monitoring time schedules, costs, & resources.

Activities Activities are used to plan project staffing, capacity, material, PRTs, and service requirements. When activities are assigned to WBS elements, detailed view of costs, dates, and capacities at WBS element could be obtained. It’s a task in a network which has a defined start and finish. An activity can be broken down into activity elements.Three categories of activities in the Project System:·



Internal Activities



External Activities



General Cost Activities

Activity element Activity element is an activity which is subordinate to another activity. Activity elements contain the same information as activities.Three categories of activity elements in the Project System:

  

Work elements External Elements General Cost Elements

Activity Type It’s a physical measure of activity output of a cost center .e.g. hours, number of units produced, machine times, production times.

Milestones Milestones are the events in the project to which particular importance is attached Or which trigger predefined functions. In general they indicate transition between different departments or phases. Milestones are assigned to activities and WBS elements:In PS milestones are used to:

  

Trigger predefined functions in network activities. Carry out earned value analysis. Determine dates in billing plan for sales orders.

Relationships You use relationships to depict chronological and technical dependencies between activities. The relationship determines the nature of the link between the individual activities. :

   

FS Relationship : An activity does not start until the preceding activity is completed. SS Relationship : An activity can not start unless another activity has started. FF Relationship : An activity can not be completed until another activity has been completed. SF Relationship : An activity can not be completed until another succeeding activity has stared.

Confirmations It is a part of network control. It documents the state of processing for the network activities and activity elements. There are two types of confirmations Partial & Final.Confirmations are used to record:

 

The work center where the activity was carried out. The person who carried out this activity.

 

The yield and scrap produced in an activity. The actual values for the duration and dates.

Settlement As a rule, projects are used to collect and monitor costs, but are not usually the final cost object. For this reason the costs in atypical project will be settled at the end of the period.To this end, you store settlement rules in the activity / WBS element requiring settlement. They contain information on settlement receivers, cost apportionment and control data. Settlement receivers could be cost centers, G/L accounts. Etc.

Budget The budget is the approved cost structure for an action or project in a particular period.Budgeting differs from cost plan in that it is binding. In the approval phase you prescribe your project funds in the form of budget. It is possible to allocate overall and annual budget in parallel.

Work Centers Work center represents the resources responsible for executing an activity. In a work center, you can enter the available capacity and an operating time. You can arrange the work centers in a hierarchy for capacity evaluation purposes. Internal activities are assigned to work centers (resources) to be completed.A work center is a physical unit within a company where an activity is performed.

Profit Center It is subdivision of business organization which is set up for internal management control purposes. Profit centers divide business up on a management basis. The basic aim of profit center accounting is to present areas of the business as entities operating independently in the market.

Lots of jargons ….let me site an instance of the construction project of a building.. Let say there is a construction company that is going to construct a Multi-Storey building.

Project Definition. The entire activity plan for this project will come under this project definition. Overall budget needs to be estimated, assigned and get approved for the The first thing that needs to be created in the system is

project. Project timeline needs to be decided. Project could be then subdivided into separate parts which are actually

WBS elements lets say in this e.g. we have 4 main WBS elements: 1.

Land Acquisition

2.

Procurement

3.

Construction

4.

General

To every above WBS, budget and time line need to estimated. Now to take an example we will drill down two WBS elements namely Land Acquisition and Construction. - Land Acquisition could be sub divided into activities as in

Generation of request document for the land. Soil testing Approval for construction Preparation of purchase order of the land

   

Above 4 activities should be done in sequence. As in second activity will start only after request document for the land is completed and so on. Hence these activities have FS Relationship between them. - Now take WBS element Construction. It could be sub divided in to floor wise tasks. Let say, we have four story building and each floor has 4 flats. So under WBS element ‘Construction’ we may create separate

sub WBS element for each floor. Each sub WBS element of floor may be divided further into last level of WBS elements one for each flat on the floor. This way we will have hierarchy of the WBS elements.Finally last level of WBS elements i.e. WBS elements of the flats will have activities like 1.

Plumbing

2.

Electrical work

3.

Flooring

4.

Painting

5.

Furniture

These activities form the Network.

external activities as they are given to a outside contractor. While the other activities are done by company labor so they are internal activities. Plumbing and Electrical work could Let say Plumbing and Electricity work are the

be started simultaneously.While flooring needs be done once the plumbing and Electrical work is complete. Hence they have FS relationship and so on…. Now if we talk about 1. 2. 3. 4.

milestones:

First milestone could be purchasing the land Second could construct the base of the building. Third could be construct the floors Fourth could be completion of plumbing and electrical work for all the flats. And so on….

As I have said that Work center represents the resources responsible for executing an activity For the above activities, work centers could be the company labor required for the construction, labor provided by the external service center for plumbing and Electricity work. while Profit Centers could be the finally constructed flats.

Sr Project NO Elements

Examples

1

Project Def

Constructing the Buiding

2

WBS

Generation of request document for the



land 

Soil testing



Approval for construction



Preparation of purchase order of the land

3

Activities (Under 3rd WBS)

4

Relationship

5

Milestones

Plumbing( external Activities)



Electricity work( external Activities)



Flooring (internal activities)



Painting (internal activities)



Furniture Flooring needs be done after the plumbing and Electricity work. Hence they have FS relationship First milestone could be purchasing the



land 

6

Network

Second could construct the base of the building.T



hird could be construct the floors



Fourth could be completion of plumbing and electricity work for all the flats Plumbing and Electricity installation are to be one contractor each. Therefore, there exist a network within on the activities of it under different WBSs.

: The book : Functions in Detail : R/3 System - Project Management in Engineering & Construction ) Referencee



hi sheetal i am working on a report in PS and need to pull the last posting date with amount spend on the project.... where can i those. This is a very useful blog for all the techis...Very simple language and a lot of useful content... Keep it up. Both the parts are very much descriptive and can be used as reference for techies. Starting point for beginners. PS module generally remains behind in implementations for various reasons. This would motivate ps-related persons in understanding basics & methodology of how SAP makes it easier in doing so. keep up



 



PS module generally remains behind in implementations for various reasons. This would motivate ps-related persons in understanding basics & methodology of how SAP makes it easier in doing so. A good one . Will really help beginners to understand the concepts of SAP PS. Appreciate ur efforts put in, towards making PS-Module,simplified,informative & presentable covering conceptual knowledge. Hope to see bog no2 as early as possible. All the Best in future endeavours also.

https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659

Project System: http://help.sap.com/saphelp_47x200/helpdata/en/04/926eae46f311d189470000e829fbbd/frameset.htm PS transactions: http://help.sap.com/erp2005_ehp_03/helpdata/EN/41/4388389f402852e10000009b38f842/frameset.htm http://help.sap.com/bp_bblibrary/500/BBlibrary_start.htm http://www.easymarketplace.de/online-pdfs.php

SAP Project System - A ready Reference ( Part 1 ) https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622 SAP Project System - A ready Reference ( Part 2 ) https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659

SAP Project System - A ready Reference ( Part 2 )

In my previous blog https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622 , I had explained Basic PS terminologies with the help of a simple example. Now let me go to some technicalities of the same. If some body asks me to develop report in PS module what basic information do I need? Mainly I need to find out three things :



Master tables and there relationship with each other.



Standard transactions in PS module and



BAPIs used to deal with PS data. Let's start with the master table

PS Master Tables and their relationship: Object

Master Table

Project Definition

PROJ

WBS element

PRPS

Network

AFKO ,AUFK

Activity

AFVV , AFVC

Activity Element

AFVV , AFVC

Activity Type

CEPC

Milestone

MLST

Budget

BPGE , BPJA

Following diagram depicts the linkage between various master tables in PS module.

Frequently used PS Transactions Object Project Definition

Transaction

Description

CJ06

Create Project Definition

CJ07

Change Project Definition

CJ08

Display Project Definition

CJ20N

CJ11

Project Builder Create Work Breakdown Structure Change Work Breakdown Structure Display Work Breakdown Structure Create WBS Element

CJ12

Change WBS Element

Cj13

Delete WBS Element

CN21

Create Network

CN22

Change Network

CN23

Display Network

CN24

Overall Network Scheduling

CJ01 CJ02 WSB Element

Network

CJ03

Activity Milestone

Relationship

CN24N

Overall Network Scheduling

CJ20N

Project Builder

CJ20n

Project Builder

CN53N

Overview: Milestones

CJ20N

Project Builder

CN49

Overview: Relationships

CN49N

Overview: Relationships

CNS49

Overview: Relationships Confirm Completions in Network Collective confirmation Display Network Confirmations Cancel Network Confirmation Confirm Completions in Network Create Settlement Rule

CN25 CN27 Confirmations

CN28 CN29 CN2X CJ02 CJ88

Settlement

CJ35

Settle Projects and Networks Act.-setlmt: Proj. retirmt. from IM Actual Settlement: Projects/Networks Change Project Original Budget Display Project Original Budget Budget Return from Project

CJ36

Budget Supplement to Project

CJ37

Budget Supplement in Project

CJ38

Budget Return in Project

CJ3A

Change Budget Document

CJ3B

Display Budget Document

CJ8A CJ8G CJ30 CJ31

Budget

BAPIs used in PS Transactions

Project Definition: BAPI to

extract details of Project Definition:

BAPI Name BAPI_PROJECTDEF_EXISTENCECHECK

BAPI_BUS2001_GETDATA

BAPI Description To check whether a project definition exists To get detailed information about a project definition. To do this, you must transfer the external ID of the project definition in the parameter I_PROJECT_DEFINITION. If required, you can also specify in which language the

language-dependent fields, such as time units, system status, and so on, are to be returned. If you do not specify a language, the system language is used To read detailed information about BAPI_PROJECT_GETINFO project definitions and the WBS elements of projects from the system. To read detail information about the BAPI_PROJECTDEF_GETDETAIL project definition To get both the active system statuses BAPI_BUS2001_GET_STATUS and the user statuses for a project definition BAPI_PROJECTDEF_GETLIST Provides a list of project definitions BAPI_GET_PROJECT_STATISTICS Display project statistics BAPI to create/update Project Definition data: BAPI Name BAPI Description BAPI_BUS2001_CREATE Create a project definition BAPI_PROJECTDEF_CREATE Create a project definition BAPI_BUS2001_CHANGE Change Project Definition BAPI_PROJECTDEF_UPDATE Change Project Definition BAPI_BUS2001_DELETE Delete Project Definition one system status and one user status can be revoked each time, and one system BAPI_BUS2001_SET_STATUS status and one user status can be set each time for a project definition

WBS - Work Breakdown Structure: BAPI to extract details of WBS element: BAPI Name BAPI Description To get detailed information about WBS BAPI_BUS2054_GETDATA elements. Read the GUID (Global Unique BAPI_BUS2054_GET_GUID_FROM_KEY Identifier) using the external object key. To read the active system statuses BAPI_BUS2054_GET_STATUS and user statuses for a list of PSP elements Read the externalobject key (WBS Key) BAPI_BUS2054_GET_KEY_FROM_GUID using the GUID (Global Unique Identifier). BAPI create/update WBS element data: BAPI Name BAPI Description BAPI_BUS2054_CREATE_MULTI Create WBS Element BAPI_BUS2054_CHANGE_MULTI Change WBS Element BAPI_BUS2054_DELETE_MULTI Delete WBS Element

Network: BAPI to extract details of Network: BAPI Name BAPI Description BAPI_NETWORK_EXISTENCECHECK Check whether network exists

BAPI_NETWORK_GETDETAIL

BAPI_NETWORK_GETINFO

BAPI_NETWORK_GETLIST

Read detailed information about a network including all objects from the system. Read detailed information about a network including all objects from the system Produces a list of networks with descriptions. Returns a container of network numbers Returns Detail Data for Network Header. Read GUIDS Using the Network Keys Read Network Key Using the GUIDs Get network Status

BAPI_BUS2002_GETDATA BAPI_BUS2002_GET_GUID_FROM_KEY BAPI_BUS2002_GET_KEY_FROM_GUID BAPI_BUS2002_GET_STATUS BAPI create/update Network data: BAPI Name BAPI Description BAPI_NETWORK_MAINTAIN To edit network headers, activities and relationships BAPI_BUS2002_CREATE Create Network Header. Only one network can be created each time this BAPI is called. BAPI_BUS2002_CHANGE Change Network Header. Only one network header can be changed each time this BAPI is called. BAPI_BUS2002_DELETE Delete Network Header. Only one network can be processed each time the BAPI is called. BAPI_BUS2002_SET_STATUS Set/Reset Network Status. At the same time, you can revoke one system status and one user status, or set one system status and one user status in a list of activities for the network.

Activity: BAPI to extract details of Activity: BAPI Name BAPI Description BAPI_BUS2002_ACT_GETDATA Detail Data for Activities Read the GUIDs Using the Network Activity Key. Read the GUID (Global BAPI_BUS2002_GET_ACTGUID_4_KEY Unique Identifier) using the external object key. Read the Network Activity Key Using the GUIDs. Read the external object key BAPI_BUS2002_GET_ACTKEY_4_GUID using the GUID (Global Unique Identifier). Read active system statuses and user BAPI_BUS2002_GET_STATUS statuses for a network header (NUMBER) as well as its activities BAPI create/update Activity data: BAPI Name BAPI Description Change one or more activities. BAPI_BUS2002_ACT_CHANGE_MULTI Activities of one network only can be changed each time this BAPI is called.

BAPI_BUS2002_ACT_CREATE_MULTI

BAPI_BUS2002_ACT_DELETE_MULTI

Create one or more activities. Activities of one network only changed each time this BAPI is Delete one or more activities. Activities of one network only changed each time this BAPI is

can be called. can be called.

Activity Element: BAPI to extract details of Activity Element: BAPI Name BAPI Description Get detailed information about activity BAPI_BUS2002_ACTELEM_GETDATA elements. Read the GUIDs Using the Activity BAPI_BUS2002_GET_ELEGUID_4_KEY Element IDs BAPI create/update Activity Element data: BAPI Name BAPI Description Change one or more activity elements. Each time this BAPI is called, only the BAPI_BUS2002_ACTELEM_CHANGE_M activity elements for one network can be changed Create one or more activity elements. Each time this BAPI is called, only the BAPI_BUS2002_ACTELEM_CREATE_M activity elements for one network can be changed Delete one or more activity elements. Each time this BAPI is called, only the BAPI_BUS2002_ACTELEM_DELETE_M activity elements for one network can be changed

Activity Type: BAPI to extract details of Activity Type: BAPI Name BAPI Description Detailed information on a selected BAPI_ACTIVITYTYPE_GETDETAIL activity type on Key Date. List of Activity Types Using Selection BAPI_ACTIVITYTYPE_GETLIST Criteria Determines, for a given day, activity BAPI_ACTIVITYTYPE_GETPRICES prices for cost center/activity type combinations. BAPI create/update Activity Type data: BAPI Name BAPI Description BAPI_ACTTYPE_CHANGEMULTIPLE Change One or More Activity Types BAPI_ACTTYPE_CREATEMULTIPLE Create One or More Activity Types

Confirmation: BAPI to extract details of Confirmations BAPI Name BAPI Description Using this method you can make the BAPI_NETWORK_CONF_GETDETAIL detail data of a confirmation for a network available for the transferred

object. You can also make goods movement posted together with the confirmation available. All confirmations are determined for the specified network activity or activity BAPI_NETWORK_CONF_GETLIST element. The transferred capacity category and split are interpreted as additional constraints To make default data available for BAPI_NETWORK_CONF_GETPROP confirming network activities BAPI create/update Confirmation data: BAPI Name BAPI Description To enter confirmations for network BAPI_NETWORK_CONF_ADD activities/ activity elements and splits. To cancel a network confirmation that BAPI_NETWORK_CONF_CANCEL has already been booked. 

Hey, thanks for the blog on Project System. I think you might be interested to know about the Project System ES bundle. This ES bundle offers enterprise service-based integration with SAP Project System. One simple use would be to have a contractor with a handheld update project status via an enterprise service (telling you, for example, that the wiring on the third floor of the building is 50% complete, for example).



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SAP PS Consultant Job Description

• Document current and future business processes in consultation with users • Review and edit requirements, specifications, business processes and recommends related to proposed solution • Provides functional process ownership for one or many business process areas • Works with the user client community, designers and Process Management to determine the best solution to help resolve customer problems and satisfy customer requirements • Document all enhancements including comprehensive flowcharts, system configuration and business requirements (Using SAP tools). • Identify organization strengths and weaknesses and suggest areas of improvement • Understand the business issues and data challenges of the organization • Performs configuration work as needed to support new and existing functionality • Prepares functionality specifications and delivers to developers • Collaborates with developers and the quality assurance team to develop and test significant new functionality • Performs integration testing work as necessary, to insure that new functionality does not adversely affect existing functionality • Identify and document customization (and interfaces) requirements and provide specifications of the same. • Provide pro-active support • Identify root cause of issues in systems and provide resolutions • Trains end users on new enhancements or functionality as required

• Maintain confidentiality with regard to the information being processed, stored and accessed

Profile • 5 Years of System Analysis, Design and Development experience. • Minimum of 2 full life cycle SAP implementation experience. • Should have good experience in following areas in Project Systems: o Project Planning o Time and Resource Management o Project Execution o Strategic Portfolio Management o Projects experience an advantage • Experience in Life-Cycle Data Management (Document Management) would be an advantage • Should have used Solution Manager • Demonstrated ability to proactively identify improvement opportunities and initiate change • Team player – ability to work in teams and cooperate closely with inter-functional representatives. • Fair conduct of English. • Positive attitude – always on the look for solving problems and helping others. • Committed and hard working. • Good project management, communication and organizational skills

Job Title : SAP PS CONSULTANT Job Description: 1. Understand the Functional requirements of various Planning, budgeting and project management process 2. To map the end user requirements with standard functionalities available in SAP 3. Carry out configuration in SAP system to meet the end user requirements 4. Understanding of the integration with various modules CO, MM, PP, SD, in relation to PS 5. Write logic (Functional Specifications) for ABAP programming 6. Test the developments done to ensure smooth running in the organization 7. Carry out unit testing & end user testing 8. Plan & conduct training to end users 9. Manage master and cutover data 10. Understand the issues faced by end users on day to day basis and provide solution to their satisfaction 11. Visit remote project sites and impart SAP usage training to end users SAP PS CONSULTANT



Understanding of PS business processes, standards and practices of related applications



Involvement in implementing at least 3 SAP projects as PS consultant



Integration expertise with other SAP modules (i.e. CO, MM, CRM) will be highly valued



Bachelor's or Master's Degree in Computer Science or related fields.



Experience in business requirement analysis, business process design, SAP configuration, system testing, data migration and user training.



Excellent command of English.



Excellent interpersonal, communication and presentation skills

Role and Responsibilities:



The Senior SAP PS IM Consultant will be supporting in the configuration of an ongoing SAP project for a large government division in Queensland.



Hands on configuration skills in both the Project Systems and Investment Management modules will be required.



Previous team lead experience not essential although preferred.

Skills Required:

 

A minimum of 7 years of SAP PS/IM experience in multiple large scale SAP implementations required. Strong knowledge of PS/IM integration with FI, CO, SD, PM and SD.



Demonstrated understanding of ASAP Methodology and an ability to understand the business process cycle in addition to configuration of the system.



strong team leadership skills and be able to define creative solutions and demonstrate initiative to lead teams/sub-teams through project challenges



Experience in Government not necessary but always helpful



Excellent communication skills both written and spoken in a team environment.

SAP - Project System (PS) The documentation which follows describes the single roles in the Project System (PS) application component.

Worklist for Project Period-End Closing Technical name: SAP_PS_PEREND_PROJ_WLM

Tasks You can use the transaction for this role to generate the worklist for the period and fiscal year to be processed as part of period-end closing.

Activities in the Project System Transaction

Function

WLMPS

Worklist Monitor

Archiving Technical Name:

Tasks You use the transactions for these roles to maintain data for archiving.

Activities in the Project System Transaction

Function

KOAA

Archiving: Settlement Documents

FMRE_ARCH

Archiving: Funds Commitments

CN80

Archiving: Project Structures

KBEA

Transfer Price Agreement/Allocation: Set Deletion Indicator

KBEB

Transfer Price Agreement/Allocation: Generate Archive

KBEC

Transfer Price Agreement/Allocation: Manage Archive

CN99

Archiving Standard Networks

Requirements Grouping Technical name: SAP_PS_GROUPING

Tasks You can use the transactions for this role to group requirements for WBS elements within a project or across projects for planning purposes.

Activities in the Project System Transaction

Function

GRM4

Requirements Grouping: Assign WBS Elements Individually

GRM3

Requirements Grouping: Assign WBS Elements Using List

GRM1

Requirements Grouping: Display Assigned WBS Elements

GRM5

Requirements Grouping: Assign Planning Groups

GRM2

Requirements Grouping: Display Assigned Planning Groups

GRM7

Requirements Grouping: Display Assigned Planning WBS Elements

Claim Management Technical name: SAP_PS_CLAIM

Tasks You can use the transactions for this role to create and edit notifications of type "Claim" and to obtain an overview of existing claims.

Activities in the Project System Transaction

Function

CLM1

Create Claim

CLM2

Change Claim

CLM3

Display Claim

CLM10

Claim Overview

CLM11

Claim Hierarchy

Collaboration Technical name: SAP_PS_CEP

Tasks You can use the transactions for this role to depict business process between your business and external business partners (producers, sub-suppliers) based on the Internet. The aim is efficient information and knowledge transfer between a person responsible for a project in your business and external partners, within the framework of a joint project. With the help of Collaborative Engineering and Project Management you can make project structures, product structures, and documents from the R/3 System that are relevant to the joint project available over the Internet to selected participants. The change objects or comments are sent back to you for you to check and return to the R/3 System.

Activities in the Project System Transaction

Function

CMWO

CEP: Configuration Management

CEP_R3_MON

CEP: Monitoring

CEO1

CEP: Display Folder

CEO2

CEP: Transfer Folder

CEO3

CEP: Check Folder

Executing Controlling Reports Technical name: SAP_PS_EXECUTE_CO_REPORTS

Task You can use the transactions for this role to execute hierarchy reports and cost element reports.

Activities in the Project System Transaction

Function

CJE0

Execute Report: Hierarchy Report

CJEB

Execute Report: Hierarchy Report in Background

GR55

Execute Report: Cost Element Report

Displaying Documents Tasks

You can use the transactions for this role to display texts and documents for a project and its objects.

Activities in the Project System Transaction

Function

CN05

Display Project Texts

CV03N

Document Management: Display Documents

Integration See also: Maintaining and Displaying Documents

Maintaining and Displaying Documents Technical name:

Tasks You can use the transactions for this role to maintain and display texts and documents for a project and its objects, and to conduct targeted document searches using a search engine.

Activities in the Project System Transaction

Function

CN04

Edit Project Texts

CN05

Display Project Texts

CV01N

Document Management: Create Documents

CV02N

Document Management: Change Documents

CV03N

Document Management: Display Documents

CV04N

Document Management: Find Documents

Integration See also: Displaying Documents

Line Item Reports Technical name: SAP_PS_REP_LINE_ITEM

Tasks You can use the transactions for this role to display line item reports.

Activities in the Project System Transaction

Function

CJI3

Actual Costs/Revenues

CJI5

Commitments

CJI4

Planned Costs/Revenues

CJIB

Budget

CJIA

Actual Payments/Payment Commitments

CJI9

Hierarchical Cost/Revenue Planning

CJIC

Display Project Settlement Line Items

CJID

Display Project Settlement Line Items

Integration See also: Executing Controlling Reports

Executing Controlling Reports Technical name: SAP_PS_EXECUTE_CO_REPORTS

Task You can use the transactions for this role to execute hierarchy reports and cost element reports.

Activities in the Project System Transaction

Function

CJE0

Execute Report: Hierarchy Report

CJEB

Execute Report: Hierarchy Report in Background

GR55

Execute Report: Cost Element Report

Reports on Revenues and Earnings Technical name: SAP_PS_REP_REVENUES

Tasks You can use the transactions for this role to display reports on revenues and earnings.

Activities in the Project System Transaction

Function

S_ALR_87013562

Annual Overview

S_ALR_87013563

Structure

S_ALR_87013564

Plan/Actual/Variance

S_ALR_87013566

Actual Contribution Margin

S_ALR_87013567

Quotation/Order/Plan/Actual

S_ALR_87013568

Project Result

S_ALR_87013569

Incoming Orders/Orders on Hand

S_ALR_87013570

Actual/Plan/Absolute Variance/% Variance %

S_ALR_87013571

Actual - Plan- Comparison per Period

S_ALR_87013572

Project Result

Progress Determination Technical name: SAP_PS_PROGRESS

Tasks You can use the transactions for this role to determine the progress values for your project(s).

Activities in the Project System

Transaction

Function

CNE1

Progress Determination: Individual Processing

CNE2

Progress Determination: Collective Processing

Overall CO Planning for Projects Technical name: SAP_PS_OVERALL_CO_PLAN_PROJ

Tasks You can use the transactions for this role to manually plan costs and revenues in the work breakdown structure. You can have the system calculate plan values in the network, or you can copy existing planning and use that as a template for fresh planning.

Activities in the Project System Transaction

Function

CJ40

Change Overall Costs in the WBS

CJ41

Display Overall Costs in the WBS

CJ42

Change Revenues in the WBS

CJ43

Display Revenues in the WBS

CJ9K

Network Costing

CJ9FS

Copy Planning

Progress Information System Technical name: SAP_PS_REP_PROGRESS

Tasks You can use the transactions for this role to display progress analysis reports.

Activities in the Project System Transaction

Function

CNE5

Progress Analysis: Structure Overview

S_ALR_87015124

Progress Analysis: Project Hierarchy

S_ALR_87015124

Progress Analysis: Detail

CNMT

Milestone Trend Analysis

Integration See also: Progress Determination

Materials Information System Technical name: SAP_PS_REP_MATERIAL

Tasks You can use the transactions for this role to display reports about materials

Activities in the Project System Transaction

Function

S_ALR_87015076

Material Components

MD04

Requirements/Inventory

CO24

Missing Parts

MD09

Pegged Requirements

MD4C

Order Report

MB25

Reservations

S_ALR_870156067

Planned Orders

ME3K

Outline Agreements

MBBS

Valuated Project Stock

ME5J

Purchase Requisitions for Project

ME5K

Purchase Requisitions for Account Assignment

ME2J

Purchasing Documents for Project

ME2K

Purchase Orders for Account Assignment

Structure Information System Technical name: SAP_PS_REP_STRUCT

Tasks You can use the transactions in this role to evaluate your project structure flexibly, per various criteria.

Activities in the Project System Transaction

Function

CN41

Structure Overview

S_ALR_87015065

Individual Overview: Project Definition

S_ALR_87015066

Individual Overview: WBS Elements

S_ALR_87015069

Individual Overview: Networks

S_ALR_87015070

Individual Overview: Activities

S_ALR_87015068

Individual Overview: Orders

S_ALR_87015077

Individual Overview: Sales Documents

S_ALR_87015078

Individual Overview: Sales Document Items

S_ALR_87015072

Individual Overview: Relationships

S_ALR_87015073

Individual Overview: Milestones

CF16

On Materials

CF17

On Document

CF15

On PRT Master

CF18

On Equipment

CN60

On Project/Network

Information System Tools Technical name: SAP_PS_REP_TOOLS

Tasks You can use the transactions for this role to create and edit report forms in the Report Painter, and execute inheritance runs, to draw data from the system for, among other things, the Executive Information System (EIS).

Activities in the Project System Transaction

Function

CJE4

Hierarchy Reports: Create Form

CJE5

Hierarchy Reports: Change Form

CJE6

Hierarchy Reports: Display Form

CJE1

Hierarchy Reports: Create

CJE2

Hierarchy Reports: Change

CJE3

Hierarchy Reports: Display

CJE0

Hierarchy Reports: Execute

GRR1

Cost Element Reports: Create Report Painter Report

GRR2

Cost Element Reports: Change Report Painter Report

GRR3

Cost Element Reports: Display Report Painter Report

GRR4

Cost Element Reports: Delete Report Painter Report

CJH1

Summarization: Inheritance

CJH2

Summarization: Inheritance Evaluation

KKRC

Summarization: Summarization

KKR0

Summarization: Hierarchy

CJSA

Data Transfer to EIS

Actual Payments in Projects Technical name: SAP_PS_PAYMENTS_PLAN

Tasks You can use the transactions for this role to transfer actual payments and display the transfers.

Activities in the Project System Transaction

Function

FMWA

Create Funds Transfer

FMWC

Display Funds Transfer

Project Year-End Closing Technical name: SAP_PS_PROJ_YEAREND

Tasks You can use the transactions for this role as part of the fiscal year-end closing to carry forward commitment values that are still open into the first period of the next fiscal year, and to carry forward unused project budgets to that fiscal year.

Activities in the Project System Transaction

Function

CJCF

Carry Forward Commitment

CJCO

Carry Forward Budget

Cost Reports Technical name: SAP_PS_REP_COSTS

Tasks You can use the transactions for this role to display all cost reports.

Activities in the Project System Transaction

Function

S_ALR_87013532

Plan/Actual/Variance

S_ALR_87013533

Plan/Actual/Commitment/Remaining Plan/Assigned

S_ALR_87013538

Project Version Comparison: Actual/Plan

S_ALR_87100185

Actual Costs per Month, Current Fiscal Year

S_ALR_87100188

Actual Costs: Aggregated

S_ALR_87100189

Actual/Planned Time Series

S_ALR_87100190

Actual/Plan/Variance per Project and Person Responsible

S_ALR_87013540

Forecast

S_ALR_87013541

Project Interest: Plan/Actual

S_ALR_87013542

Actual/Commitment/Total/Plan in Controlling Area Currency

S_ALR_87013543

Actual/Plan/Absolute Variance/% Variance %

S_ALR_87013544

Actual - Plan- Comparison per Period

S_ALR_87013545

Actual: Period Comparison

S_ALR_87013546

Commitments: Period Comparison

S_ALR_87013547

Plan: Period Comparison

S_ALR_87013548

Statistical Key Figures/Periods

S_ALR_87013549

Actual - Plan- Comparison, with Partner

S_ALR_87013555

Project Result

S_ALR_87013556

Funds Overview

S_ALR_87013558

Plan/Actual/Commitment/Remaining Plan/Assigned

Integration See also: Executing Controlling Reports Line Item Reports

Mass Changes Technical name: SAP_PS_MASS_CHANGE

Tasks You can use the transactions for this role to execute mass changes for projects and evaluate them in the log.

Activities in the Project System Transaction

Function

CNMASS

Execute Mass Changes

CNMASSPROT

Mass Changes: Log

Materials in Projects Technical name: SAP_PS_MATERIAL

Tasks You can use the transactions for this role to plan and monitor project material requirements and costs, and to regulate and schedule the flow of materials.

Activities in the Project System Transaction

Function

MM01

Create Material

MM02

Change Material

MM03

Display Material

CN33

BOM Transfer

MD51

Project Material Requirements Planning

MD50

Sales Order Material Requirements Planning

MD4C

Order Report

CO46

Order Progress Report

CO24

Backlog Processing: Missing Parts Information System

CO06

Backlog Processing: Materials

V_RA

Backlog Processing: Sales Orders

MDUP

Sales Order/Material Assignment: Edit

MDUS

Sales Order/Material Assignment: Display

CNL1

Create Delivery Information

CNL2

Change Delivery Information

CNL3

Display Delivery Information

CNSO

Delivery from Project

Displaying Materials in Projects Technical name: SAP_PS_MATERIAL_DISPL

Tasks You can use the transactions for this role to display project material requirements and costs.

Activities in the Project System Transaction

Function

MM03

Display Material Master Data

MD4C

Order Report

CO46

Order Progress Report

S_ALR_87015076

Material Components

Project Funds Commitments Technical name: SAP_PS_FUNDS_COMMITMENT

Tasks You can use the transactions for this role to enter expected costs or revenues, even at an early stage when you do not know which transaction (purchase order, material reservation, and so on) will actually cause them. This enables you to reserve portions of the budget early.

Activities in the Project System Transaction

Function

FMZ1

Create Funds Commitment

FMZ2

Change Funds Commitment

FMZ3

Display Funds Commitment

FMZ6

Reduce Funds Commitment

Project Period-End Closing: Individual Processing Technical name: SAP_PS_PEREND_PROJ_IND

Tasks You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for each project individually. You thus ensure that, on the one hand, all the data belonging to a project can be determined and, on the other, that the data is available to your company's management.

Activities in the Project System Transaction

Function

CJB2

Settlement Rule: Individual Processing

PSW5

Periodic Repostings

CPTK

Template Allocation: Individual Processing

CJN1

Revaluation at Actual Prices: Individual Processing

CJ08

Overhead: Individual Commitment Processing

CJ44

Actual Overhead Calculation: Individual Processing

CJZ2

Interest Calculation: Individual Processing

CJ9L

Cost Forecast: Individual Processing

CJA2

Incoming Orders: Individual Processing

CJ88

Settlement: Individual Processing

CJIC

Settlement: Investment Project Line Items

KKA0P

Change Cutoff Period for Planned Results Analysis

KKA2

Execute Results Analysis: Individual Processing

KKA2P

Execute Planned Results Analysis: Individual Processing

Integration See also: Period-End Closing: Collective Processing

Period-End Closing: Collective Processing Technical name: SAP_PS_PEREND_PROJ_COLL

Tasks You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for several projects simultaneously. You thus ensure that, on the one hand, all the data belonging to a project can be determined and, on the other, that the data is available to your company's management.

Activities in the Project System Transaction

Function

CJB1

Settlement Rule: Collective Processing

PSW5

Periodic Reposting

CPTL

Template Allocation: Collective Processing

CJN2

Revaluation at Actual Prices: Collective Processing

CJ09

Commitment Overhead Calculation: Collective Processing

CJ45

Actual Overhead Calculation: Collective Processing

CJZ1

Interest Calculation: Collective Processing

CJ9M

Cost Forecast: Collective Processing

CJC1

Results Analysis: Check Status Validity Date

CJA1

Incoming Orders: Collective Processing

CJ8G

Settlement: Collective Processing

KKAJ

Execute Results Analysis: Collective Processing

KKAJP

Execute Results Analysis: Collective Processing

Integration See also: Project Period-End Closing: Individual Processing

Project Periodic CO Planning Technical name: SAP_PS_PER_CO_PLAN_PROJ

Tasks You can use these transactions to determine all the plan data to be taken into account for a period, and to compile project plan data for enterprise controlling purposes.

Activities in the Project System Transaction

Function

KP04

Set Planner Profile

CJR2

Change Costs/Activity Inputs

CJR3

Display Costs/Activity Inputs

KSWB

Periodic Reposting

CJ9BS

Copy Project Planning

CJ9CS

Projects: Copy Actual to Plan

CPUL

Template Allocation: Collective Processing

CJ47

Overhead: Collective Processing

CJZ5

Interest Calculation: Collective Processing

CJC2

Results Analysis: Plan Status Changes

CJ9G

Settlement: Collective Processing

CJS2

Change Statistical Key Figures (WBS Element)

CJS3

Display Statistical Key Figures (WBS Element)

CJK2

Change Statistical Key Figures (Network)

CJK3

Display Statistical Key Figures (Network)

Evaluating Human Resources Technical name: SAP_PS_PERS_RES_EVAL

Tasks You can use the transaction for this role to evaluate human resources.

Activities in the Project System Transaction

Function

CMP9

Workforce Planning - Reporting

Planning Human Resources Technical name: SAP_PS_PERS_RES_PLAN

Tasks You can use the transactions for this role to display reports on human resources, in a project view and a work center view.

Activities in the Project System Transaction

Function

CMP2

Workforce Planning: Selection Project View

CMP3

Workforce Planning: Work Center View

Planned Payments Technical name: SAP_PS_PAYMENTS_PLAN

Tasks You can use the transactions for this role to plan revenues and expenditures in one or more WBS elements, and to display the planned payments.

Activities in the Project System Transaction

Function

CJ48

Payments in the WBS: Change

CJ49

Payments in WBS: Display

Project Budgeting Technical name: SAP_PS_BUDGET_PROJ

Tasks You can use the transactions for this role to execute budgeting and availability control for your project.

Activities in the Project System Transaction

Function

CJ30

Create Original Budget

CJ31

Display Original Budget

CJ37

Budget Supplement: Within Project

CJ36

Budget Supplement: To Project

CJ38

Budget Return: Within Project

CJ35

Budget Return: From Project

CJ32

Change Budget Release

CJ33

Display Budget Release

CJ3a

Change Budget Document

CJ3b

Display Budget Document

CJBV

Budget: Activate Availability Control

CJBW

Budget: Deactivate Availability Control

OPSX

Budget: Reset "Budgeted" Status

CJ34

Budget Transfer

Maintaining and Displaying Project Structures Technical name: SAP_PS_STRUCT

Tasks You use the transactions for this role to maintain the structures for your project. A clear project structure is the foundation of successful project planning, monitoring, and control.

Activities in the Project System Transaction

Function

CJ20N

Project Builder

CJ27

Project Planning Board: Create Project

CJ2B

Project Planning Board: Change Project

CJ2C

Project Planning Board: Display Project

CJ2D

Structure Planning: Create Project

CJ20

Structure Planning: Change Project

CJ2A

Structure Planning: Display Project

CJV1

Create Simulation

CJV2

Change Simulation

CJV3

Display Simulation

CJV5

Delete Simulation

CJV7

Simulation: Logs

CN60

Change Documents: On Project/Network

CJ01

Work Breakdown Structure: Create

CJ02

Work Breakdown Structure: Change

CJ03

Work Breakdown Structure: Display

CN21

Network: Create

CN22

Network: Change

CN23

Network: Display

Display Project Structures Technical name: SAP_PS_STRUCT_DISPL

Tasks You can use the transactions for this role to display the structures of your project. A clear project structure is the foundation of successful project planning, monitoring, and control.

Activities in the Project System Transaction

Function

CJ20N

Project Builder

CJ2C

Project Planning Board: Display Project

CJ2A

Structure Planning: Display Project

CJV3

Display Simulation

CJ03

Display Work Breakdown Structure

CN23

Display Network

CJ13

Display WBS Element

KJH3

Display WBS Element Group

PS Input: Line Manager Generic Role Technical name: SAP_PS_LINE_MANAGER

Tasks

Activities in the Project System Transaction

Function

CNR3

Work Center: Display Master Record

CR13

Work Center: Display Capacity

CMP3

Workforce Planning: Work Center View

CMP9

Workforce Planning - Reporting

CM01

Capacity Evaluation, Work Center View

Confirmations Technical name: SAP_PS_CONFIRM

Tasks Here, you can enter and process confirmations for activities and activity elements.

Activities in the Project System Transaction

Function

CN25

Create Network Confirmation (Individual Processing)

CN28

Display Network Confirmation (Individual Processing)

CN29

Cancel Network Confirmation (Individual Processing)

CN27

Collective Confirmation Processing

CAT2

Timesheet: Enter Times

CAT3

Timesheet: Display Times

Maintaining Work Center Master Data Technical name: SAP_PS_BASIC_WRKPL

Tasks You use the transactions for these roles to maintain the master data for work centers.

Activities in the Project System Transaction

Function

CNR1

Work Center: Create Master Record

CNR2

Work Center: Change Master Record

CR11

Work Center: Create Capacity

CR12

Work Center: Change Capacity

CR21

Work Center: Create Hierarchy

CR22

Work Center: Change Hierarchy

Displaying Work Center Master Data Technical name: SAP_PS_BASIC_WRKPL_DISPL

Tasks You can use the transactions for this role to display the work center master data.

Activities in the Project System Transaction

Function

CNR3

Work Center: Display Master Record

CR13

Work Center: Display Capacity

CR23

Work Center: Display Hierarchy

CR05

Evaluation - Work Center List

CR06

Evaluation - Cost Center Assignment

CR07

Evaluation - Work Center Capacity

CR08

Evaluation - Work Center Hierarchy

CR10

Evaluation - Change Documents

CA83

Where-Used - Work Center

CR15

Where-Used - Capacity

OP4A

Available Capacity - Shift Program

OP03

Available Capacity - Factory Calendar

Displaying Standard Structures Technical name: SAP_PS_STD_STRUCT_DISPL

Tasks You can use the transactions for this role to display the standard structures of your project.

Activities in the Project System Transaction

Function

CJ93

Display Standard WBS

CN03

Display Standard Network

CN13

Display Standard Milestones

Integration See also: Maintaining and Displaying Project Structures

Maintaining Standard Structures Technical name: SAP_PS_STD_STRUCT

Tasks You use the transactions for these roles to maintain the standard structures for your project.

Activities in the Project System Transaction

Function

CJ91

Standard WBS: Create

CJ92

Standard WBS: Change

CJ93

Standard WBS: Display

CN01

Standard Network: Create

CN02

Standard Network: Change

CN03

Display Standard Network

CN98

Delete Standard Network

CU41

Standard Network Configuration Profile: Create

CU42

Standard Network Configuration Profile: Change

CU43

Standard Network Configuration Profile: Create

CA88

Replace Work Center

CA78

Replace PRT

CN11

Standard Milestone: Create

CN12

Standard Milestone: Change

CN13

Standard Milestone: Display

CN08

Network Parameters from Sales Order: Edit

CN09

Network Parameters from Sales Order: Display

CA83

Where-Used Lists: Standard Networks for Work Center

CA73

Where-Used Lists: Standard Networks for PRT

CJCS

Change Documents: For Standard WBS

CN61

Change Documents: For Standard Network

Integration See also: Displaying Standard Structures Maintaining and Displaying Project Structures

Maintaining Dates in Projects Technical name: SAP_PS_DATES

Tasks You use the transactions for these roles to maintain dates in your project.

Activities in the Project System Transaction

Function

CJ2B

Project Planning Board: Change Project

CJ2C

Project Planning Board: Display Project

CJ21

Change Basic Dates

CJ22

Display Basic Dates

CJ25

Change WBS Dates

CJ26

Display WBS Dates

CJ23

Change Forecast Dates

CJ24

Display Forecast Dates

CN24

Overall Network Scheduling

CJ29

Project Scheduling

Displaying Dates in Projects Technical name: SAP_PS_DATES_DISPLAY

Tasks You can use the transactions for this role to display all the dates in the work breakdown structure.

Activities in the Project System Transaction

Function

CJ26

Display WBS Dates

CJ22

Display Basic Dates

CJ24

Display Forecast Dates

CJ2C

Project Planning Board: Display Project

Monitoring Dates for Materials Technical name: SAP_PS_MONITOR_MAT_DATES

Tasks You can use the transaction for this role to monitor dates for materials.

Activities in the Project System Transaction

Function

NWTM

Monitoring Dates

Actual Transfer Prices Technical name: SAP_PS_TRANSFER_PRICE_ACTUAL

Tasks You can use the transactions for this role to allocate a transfer price from a transfer price agreement, so that actual revenues are posted in the sender and actual costs in the receiver. You can also display the transfer price allocation and cancel it.

Activities in the Project System Transaction

Function

CJG4

Transfer Price Allocation: Enter Using List

CJG3

Transfer Price Allocation: Display

CJG5

Transfer Price Allocation: Cancel

Integration See also: Planned Transfer Prices

Planned Transfer Prices Technical name: SAP_PS_TRANSFER_PRICE_PLAN

Tasks You can use the transactions for this role to agree a transfer price for the rendering of a particular service between two WBS elements, display, and change the agreement.

Activities in the Project System Transaction

Function

CJF1

Transfer Price Agreement: Create

CJF2

Transfer Price Agreement: Change

CJF3

Transfer Price Agreement: Display

CJF4

Transfer Price Agreement: Change Using List

Integration See also: Actual Transfer Prices

Summarized Cost Reports Einzelpostenberichte Technical name: SAP_PS_REP_COST_SUMMARIZ

Tasks You can use the transactions for this role to combine a number of projects with like characteristics, thereby effecting more efficient project control. This enables you to carry out analyses that allow for clearer costs at higher level, such as project manager level.

Activities in the Project System Transaction

Function

S_ALR_87013576

Summarization Overview: Project Hierarchies

S_ALR_87013577

Summarization: Costs/Revenues/Expenditures/Receipts

S_ALR_87013578

Plan/Actual/Variance

S_ALR_87013579

Plan/Actual/Commitment

S_ALR_87013580

Actual/Plan/Variance

S_ALR_87013581

Actual/Plan/Commitment

S_ALR_87013582

Current/Cumulative/Total

S_ALR_87013583

Budget/Actual/Variance

S_ALR_87013584

Budget/Actual/Commitment

S_ALR_87013585

Plan/Actual/Variance

S_ALR_87013587

Actual Contribution Margin

S_ALR_87013588

Order Result

S_ALR_87013589

Actual/Plan/Variance

S_ALR_87013590

Current/Cumulative/Total

S_ALR_87013591

Payment Summarization: Overview

Integration See also: Executing Controlling Reports Line Item Reports Cost Reports

Calculating the Sales Price Technical name: SAP_PS_SALES_PRICING

Tasks You can use the transaction in this role to calculate the sales price for a customer inquiry re a product or service, and save the result in a document. You can carry out as many sales pricings as you want, and compare them. If required, you can also create a detailed quotation for a project-assigned customer inquiry, based on project planning in the SD application component. You can use a billing plan to record the sales price calculated as planned revenue in the project.

Activities in the Project System Transaction

Function

DP81

Sales Pricing

Allocation Templates Technical name: SAP_PS_MODEL_PROJ

Tasks

You can use the transactions for this role to carry out template-allocation to allocate overhead costs. Costs are not simply allocated, but the quantities used by the relevant receiver object are determined. The costs are calculated by the valuing quanti ti es at a rate.

Activities in the Project System Transaction

Function

S_ALR_87004530

Create Selection Variants for Collective Processing

S_ALR_87005496

Stipulate Reposting Cycles

S_ALR_87007996

Maintain Templates

OKG1

Stipulate Capitalization Percentage Rates

S_ALR_87005128

Copying Costs and Revenues: Create Plan Version

S_ALR_87004530

Allocation: Create Selection Variants for Collective Processing

S_ALR_87005459

Allocation: Define Percentage Overhead

S_ALR_87005456

Allocation: Define Quantity-Based Overhead

KKE1

Base Object Costing: Create

KKE2

Base Object Costing: Change

KKE3

Base Object Costing: Display

Template ( CO) -Controlling (CO) A dynamic allocation tool that uses functions and formulas to calculate numerical values and the values of Boolean expressions (true or false). This tool is used for various purposes such as sender-receiver allocations and as an aid for formula planning. Instead of preassigned allocation data, the template uses a generic description for any data (such as the sender object, quantities, and costs). Since this data is not known at the time the template allocation is performed, it is determined dynamically when the values are calculated.

Payment Reports Technical name: SAP_PS_REP_PAYMENTS

Tasks The system uses the transactions in this role to represent the value flow of project-related payment data in a single project, in partial projects, or across projects according to hierarchical points of view.

Activities in the Project System Transaction

Function

S_ALR_87100191

Payments: Receipts/Expenditures for a Fiscal Year

KSB5

Document Display: Actual Costs/Revenues

CJ3B

Document Display: Budget

CJIG

Document Display: Payments

S_ALR_87013573

Payments: Receipts/Expenditures for all Projects

S_ALR_87013575

Payments: Receipts

S_ALR_87013574

Payments: Expenditures

Payment Transfer for Project Period-End Closing Technical name: SAP_PS_PEREND_PROJ_PAYMENT

Tasks The system uses the transaction for this role to record partial payments and payments that reference invoices in Project Cash Management. You use the payment transfer facility to display cleared invoices under the value type "Payment" in Project Cash Management and to record partial payments and remaining items that reference projects in Project Cash Management.

Activities in the Project System Transaction

Function

CJFN

Payment Transfer

Integration See also: Payment Reports

Payment Reports

Technical name: SAP_PS_REP_PAYMENTS

Tasks The system uses the transactions in this role to represent the value flow of project-related payment data in a single project, in partial projects, or across projects according to hierarchical points of view.

Activities in the Project System Transaction

Function

S_ALR_87100191

Payments: Receipts/Expenditures for a Fiscal Year

KSB5

Document Display: Actual Costs/Revenues

CJ3B

Document Display: Budget

CJIG

Document Display: Payments

S_ALR_87013573

Payments: Receipts/Expenditures for all Projects

S_ALR_87013575

Payments: Receipts

S_ALR_87013574

Payments: Expenditures

Summarized Cost Reports Einzelpostenberichte Technical name: SAP_PS_REP_COST_SUMMARIZ

Tasks You can use the transactions for this role to combine a number of projects with like characteristics, thereby effecting more efficient project control. This enables you to carry out analyses that allow for clearer costs at higher level, such as project manager level.

Activities in the Project System Transaction

Function

S_ALR_87013576

Summarization Overview: Project Hierarchies

S_ALR_87013577

Summarization: Costs/Revenues/Expenditures/Receipts

S_ALR_87013578

Plan/Actual/Variance

S_ALR_87013579

Plan/Actual/Commitment

S_ALR_87013580

Actual/Plan/Variance

S_ALR_87013581

Actual/Plan/Commitment

S_ALR_87013582

Current/Cumulative/Total

S_ALR_87013583

Budget/Actual/Variance

S_ALR_87013584

Budget/Actual/Commitment

S_ALR_87013585

Plan/Actual/Variance

S_ALR_87013587

Actual Contribution Margin

S_ALR_87013588

Order Result

S_ALR_87013589

Actual/Plan/Variance

S_ALR_87013590

Current/Cumulative/Total

S_ALR_87013591

Payment Summarization: Overview

Integration See also: Executing Controlling Reports Line Item Reports Cost Reports.

SAP PS CONFIGURATION SYLLABUS AND DETAILS InvestmentManagement configuration           

Define Program Types DefineUser Fields SpecifyStatus Profile&Assign to Program type GenerateInvestment Program from Profit center&Cost centerhierarchy MaintainingPlanning&Budget Profile&assigning it to Program type Maintainingappropriation request types SpecifyingSpecial symbols for appropriation request number Maintainingcoding masks for appropriation request number ConfiguringInternal orders as Investment measures DefiningTolerance limits for availability control Configuringprojects as Investment measures

ProjectSystem Configuration  DefineProject Profile  Define Investment Profile  MaintainBudget Profile  DefiningSpecial Characters for Projects and Project coding mask  Creating Project type for WBSelements  Creating user defined fields for WBSelements Maintainingsubstitution rule Maintainingnetwork types and its parameters Maintainingnetwork profiles DefiningMilestone usage DefiningTime profiles for Project planning board Definingprofiles for the project planning board DefiningValue categories Maintainingbudget profile Creatingsettlement profile&specifying default profile in projectdefinition Definingstrategies for determining settlement rules Assigningstrategies and default rules to network types Specifydefault settlement profiles for networks Definingparameters for Availability check Definingconfirmation parameters

Investment Management configuration Define Program Types Define User Fields Specify Status Profile & Assign to Program type Generate Investment Program from Profit center & Cost center hierarchy Maintaining Planning & Budget Profile & assigning it to Program type Maintaining appropriation request types Specifying Special symbols for appropriation request number Maintaining coding masks for appropriation request number Configuring Internal orders as Investment measures Defining Tolerance limits for availability control Configuring projects as Investment measures Project System Configuration Define Project Profile Define Investment Profile Maintain Budget Profile Defining Special Characters for Projects and Project coding mask Creating Project type for WBS elements Creating user defined fields for WBS elements Maintaining substitution rule Maintaining network types and its parameters Maintaining network profiles Defining Milestone usage Defining Time profiles for Project planning board Defining profiles for the project planning board Defining Value categories Maintaining budget profile Creating settlement profile & specifying default profile in Project definition Defining strategies for determining settlement rules Assigning strategies and default rules to network types Specify default settlement profiles for networks Defining parameters for Availability check Defining confirmation parameters

Project Systems (PS) End-to-end Project Management-environments developed from SAP WBS-elements and networks. Specialty solutions include – user status settings, project version control, CATS (Cross Application Time Sheet), resource related quote and billing tie in with SD. Provided: BPR, configuration as well as requirements definition for specialty ABAP/4 reports and outputs.

SAP Project System (PS) - SD integrations: The PS SD Integration is mainly for the customer projects. System will generate projects/network during creation of Your

sales

order

value

will

go

to

PS

as

sales

planned

order.

revenue.

When you do billing in sales order you will get actual revenue in the project. When the milestone is achieved or confirmation of the network activity, billing block will be removed in your sales order for billing. Also the DIP profile is another area to check out in PS-SD. The idea is to use this in Resource Related Billing scenarios. It’s a very interesting feature that has been introduced in 4.6C onwards. This enables you to select at various levels (like Cost element etc) how the billing needs to be done. Use the following path for DIP profile configuration. SPRO-Project Systems-Revenues and Earnings-Integration with SD DocumentsCreate Quotations and Project Billing-Maintain Profiles for Quotations & Billing. The order should be project order. (PS1). In the material master strategy group should be 85 (tab MRP 3) also put item category group as 0005 (tab Sales Org.2) First to create standard wbs and network as per project requirement. Please also attach mile stones for billing plan. attach the material to the network with the tcode cn08. to create the sales order with the material then project will be created in the back ground, the sales order number and project number will be the same. The revenue planning will be done automatically, only we need to plan the cost. Any changes in the sales order will effect the project and vise versa. Additional: 1. During inquiry you can enter your WBS element, and do your project planning cost and after that become your estimate price send to customer thru quotation. 2. If you use variant configuration, you determine activity and component for your project from sales order variant. 3. You can run availability check based on project planning to check you can deliver on time. If there is down payment request on your project please post the down payment request by tcode F-29. Once the full payment is received please clear the down payment by tcode F-39. To find PS1 document type in transaction VOV8? If you have IDES, pls. copy the settings of PS1 (which is available in IDES) into development as ZPS1.

The details of CO settings for PS - SD integration The CO Setting is: -

Maintain Assignment of SD-Conditions to CO-PA Value Fields Controlling > Profitability Analysis > Flows of Actual Values > Transfer of Billing Documents > Assign Value Fields (KE4I) Assign Sales Orders to Project Account This section describes which standard settings and values must exist in Customizing for you to be able to assign a sales document (customer quotation or sales order) to a WBS element manually. The settings you need to line projects and sales documents manually are prescribed by SAP. If you use these standard settings, you do not need to make any additional settings in Customizing. Strategy Groups SAP has predefined strategy group 21 (with strategy 21) for the link between sales documents and projects. Notes: If you do not maintain the strategy group for the material in the sales and distribution document item, you cannot assign that item to a WBS element. Alternatively, you can assign the strategy group to a material using MRP group 0021 (also predefined). Requirements Classes SAP has predefined requirements class 80 with account assignment category D (assignment to WBS element) for the link between projects and sales and distribution documents. Requirements class 80 is assigned to strategy 21 using requirements type KP (also predefined). Recommendation do not change the standard settings supplied by SAP. You need to set the SD/PS Assignment indicator on the control tab page of the standard project definition, for PS-SD integration, assembly processing. During inquiry you can enter your WBS element, and do your project planning cost and after that become your estimate price send to customer thru quotation. To ensure a one-to-one match between the project and its related sales document, the number of the standard WBS element should always be longer than ten characters. Some more steps related to IDES data...

1).Requirement class 80 and requirement type KP.(Tcode OVZH)

2). Maintain the above in strategy 85 in planning strategy in SPRO. 3). Maintain requirement type and class for item category in VV07. 3) Create standard templates thru CJ91 and CN01. 4).Create materials thru MM01 and select material type as KMAT and strategy group 85 as defined above and maintain item category as u have maintained in spro. 5).Assign materials to network and WbS thru CN08.

With currency with PS and SD? We have ATO process and have some issue with USD and CAD currency with PS andSD we are using a group currency in the controlling area (type 30 set as USD). In addition we have object currency turned on for the Controlling Area so we have company currency in parallel for each company assigned to the controlling area. Within CO everything is working fine, the issue appears to be when the CO-PS planned amount is passed to the sales order EK01 condition. In this case, CO-PS has both object currency and controlling area currency but it uses the controlling area currency as the amount passed to the sales order.