SAP Procure to Pay Process

PROCURE TO PAY MAIN PROCESSES

•PO BASED PROCESSES (MM-QM-FI) •NON-PO BASED PROCESSES (FI) •OTHER PROCESSES

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES • ADVANCES/DOWN PAYMENT CLEARING • PAYMENT PROCESSING (FI)

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

PROCURE TO PAY MAIN PROCESSES

•PO BASED PROCESSES (MM-QM-FI) •NON-PO BASED PROCESSES (FI) •OTHER PROCESSES

WE WILL FOCUS ONLY ON RELATED FI PROCESSES MM AND QM RELATED PROCESSES WILL BE DISCUSSED SEPARATELY

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS – MIT/MET/SIT (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES (FI) • ADVANCES/DOWN PAYMENT CLEARING (FI) • PAYMENT PROCESSING (FI)

ADVANCES/DOWN-PAYMENTS

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES • ADVANCES/DOWN PAYMENT CLEARING • PAYMENT PROCESSING (FI)

INVOICE VERIFICATION

INVOICE VERIFICATION (POSTING OF PARK ITEMS)

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES • ADVANCES/DOWN PAYMENT CLEARING • PAYMENT PROCESSING (FI)

INVOICE VERIFICATION (POSTING OF PARK ITEMS)

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES • ADVANCES/DOWN PAYMENT CLEARING • PAYMENT PROCESSING (FI)

ADVANCES/DOWN PAYMENT CLEARING (PARTIAL CLEARING)

ADVANCES/DOWN PAYMENT CLEARING (FULL CLEARING)

PO BASED SUB PROCESSES • PR/SHOPPING CART CREATION (MM/SRM) • PO CREATION (MM/SRM) • GOODS RECEIVING (MM) • QUALITY INSPECTION AND USAGE DECISION (QM) • ADVANCES/DOWN-PAYMENTS (FI) • INVOICE VERIFICATION (MM/FI INTEGRATION) • RELEASING OF BLOCKED INVOICES • ADVANCES/DOWN PAYMENT CLEARING • PAYMENT PROCESSING (FI)

PROCURE TO PAY MAIN PROCESSES

•PO BASED PROCESSES (MM-QM-FI) •NON-PO BASED PROCESSES (FI) •OTHER PROCESSES

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

Invoice processing (fi) Direct posting

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

Park and post

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

PRINTING OF VENDOR DOCUMENT LIST Custom Form: TCODE: ZU_FIVENDORDOCLIST

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

REVERSE AN OPEN DOCUMENT

NON-PO BASED SUB PROCESSES • INVOICE PROCESSING (FI) • DIRECT POSTING • PARK AND POST

• PRINTING OF VENDOR DOCUMENT LIST • PAYMENT PROCESSING (FI) • REVERSE AN OPEN DOCUMENT • REVERSE A CLEARING DOCUMENT

REVERSE A CLEARING DOCUMENT

PAYMENT PROCESSING • MANUAL PAYMENT RUN • AUTOMATIC PAYMENT RUN • AUTOMATED PAYMENT RUN

PAYMENT PROCESSING • MANUAL PAYMENT RUN • AUTOMATIC PAYMENT RUN • AUTOMATED PAYMENT RUN

MANUAL PAYMENT RUN

PAYMENT PROCESSING • MANUAL PAYMENT RUN • AUTOMATIC PAYMENT RUN • AUTOMATED PAYMENT RUN

AUTOMATIC PAYMENT RUN

PAYMENT PROCESSING • MANUAL PAYMENT RUN • AUTOMATIC PAYMENT RUN • AUTOMATED PAYMENT RUN

To enhance further the efficiency of, as well eliminate human intervention in the payment process, you may just schedule an automatic run using SM36.

AUTOMATED PAYMENT RUN

About the author Willy Gagarin is a Certified Public Accountant and also a holder of CISA certification. Prior to his stint in the IT world he worked in different areas of Accounting and Auditing that include IT Audit. In 2010, Willy started his journey in the Information Technology, working as an IT Solution specialist. His first major assignment is to implement and roll out SAP PM module. He is now an active member of FICO implementation and Support team of the IT Department in one of the largest business conglomerates in the Philippines.