SAP MM Inventory Management End-User Manual-gr for projects

PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT GR FOR MATERIALS DIRECTLY CHARGED ON PROJECTS

CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007 Author(s): Siemens Pakistan Name

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Date

 

   

Document Number Document Number

Document Date

MM-INV-001.11 GR for Projects.doc/001

17 November, 2007

Version History Version Number

Version Date 17 November, 2007

01 / 001

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Summary of Changes NA

Ref: Minutes of Review NA

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TABLE OF CONTENTS 1.  LEGEND ..................................................................................................................... 5  2.  TRANSACTION MENU PATH ................................................................................... 6  2.1.  REQUIRED USER INPUT ......................................................................................................... 6  2.2.  SAP SCREEN SNAP .............................................................................................................. 6  2.3.  DESCRIPTION ........................................................................................................................ 6 

3.  BUSINESS TRANSACTION, REFERENCE DOCUMENT & DOCUMENT NUMBER 7  3.1.  REQUIRED USER INPUT ......................................................................................................... 7  3.2.  SAP SCREEN SNAP .............................................................................................................. 7  3.3.  DESCRIPTION ........................................................................................................................ 7 

4.  MOVEMENT TYPE ..................................................................................................... 8  4.1.  REQUIRED USER INPUT ......................................................................................................... 8  4.2.  SAP SCREEN SNAP .............................................................................................................. 8  4.3.  DESCRIPTION ........................................................................................................................ 8 

5.  'ITEM OK' INDICATOR .............................................................................................. 9  5.1.  REQUIRED USER INPUT ......................................................................................................... 9  5.2.  SAP SCREEN SNAP .............................................................................................................. 9  5.3.  DESCRIPTION ........................................................................................................................ 9 

6.  ITEM DETAIL TAB - WHERE .................................................................................. 10  6.1.  REQUIRED USER INPUT ....................................................................................................... 10  6.2.  SAP SCREEN SNAP ............................................................................................................ 10  6.3.  DESCRIPTION ...................................................................................................................... 10 

7.  ITEM DETAIL TAB - ACCOUNT ASSIGNMENT .................................................... 11  7.1.  REQUIRED USER INPUT ....................................................................................................... 11  7.2.  SAP SCREEN SNAP ............................................................................................................ 11  7.3.  DESCRIPTION ...................................................................................................................... 11    MM‐INV‐001.11   GR for Projects.doc/001   

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8.  CHECK & POST ....................................................................................................... 12  8.1.  REQUIRED USER INPUT ....................................................................................................... 12  8.2.  SAP SCREEN SNAP ............................................................................................................ 12  8.3.  DESCRIPTION ...................................................................................................................... 12 

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1. Legend

ICONS

EXPLANATION Create (F5) Change (F6) Display (F7) Copy (Shift+F9) Delimit (Shift+F1) Delete (Shift+F2) Overview (Shift+F8) Cancel (F12) Save (Ctrl+S) Back (F3) Exit (Shift+F3) Cancel screen (F12)

EXAMPLES

EXPLANATION The field is mandatory - it must be filled in order to proceed

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2. Transaction Menu Path 2.1. Required User Input Access Transaction MIGO

2.2. SAP Screen Snap

2.3. Description    To Post Goods Receipt for Purchase Order you should use Transaction MIGO from following path: Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods Movement (MIGO) Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO

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3. Business Transaction, Reference document & Document Number 3.1. Required User Input Select business transaction: Goods Receipt Select reference document: Purchase Order In document number field Enter: Purchase Order Number Press 'Enter' key or Click on 'Execute' button

3.2. SAP Screen Snap

3.3. Description    For Posting Goods Receipt against Purchase Order, you should select the Business Transaction and Reference Document.

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4. Movement Type 4.1. Required User Input Select appropriate movement type

4.2. SAP Screen Snap

4.3. Description    The appropriate movement type must be selected. You can choose movement type from the drop down list.

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5. 'Item OK' indicator 5.1. Required User Input Set 'Item OK' indicator

5.2. SAP Screen Snap

5.3. Description    'Item OK' indicator can be set both at item detail level and at the item overview level. The item for which item detail window is opened, becomes uneducable at the Item Overview level.

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6. Item Detail tab - Where 6.1. Required User Input Click on item detail tab - 'Where' Observe that 'storage location' field is not shown

6.2. SAP Screen Snap

6.3. Description    Since the material from the PO is a non-stock item which is directly chargeable to project, it would not be received in any storage location. You can see that the 'storage location' field will not be shown under item detail tab - 'Where'

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7. Item Detail tab - Account Assignment 7.1. Required User Input Click on item detail tab - 'Account Assignment'. View the accounting details.

7.2. SAP Screen Snap

7.3. Description    Under the item detail tab - 'Account Assignment' you can see the project WBSE number (Work Breakdown Structure), General Ledger account and other details on which the amount of this receipt will be charged. Note that you never find any such tab / details when you are posting GR for any stock material.

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8. Check & Post 8.1. Required User Input Click on 'Check' button Click on 'Post' button

8.2. SAP Screen Snap

8.3. Description    Check and then Post the document. Checking before posting helps in identifying any warning/error/inconsistency in the document. Posting the document generates Material & Accounting documents. Material Document number is displayed on the message line. It is a ten digit unique number for identification and further reference. Accounting document can be accessed through the Material Document header tab in display mode.  

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