Sap Mm Interview Questions

INTERVIEW QUESTIONS 1. What is the difference between a Purchase Requisition and a Purchase Order? A PR is an internal document that sends notification to purchase department when some material is service is required. PR can be generated by department that needs any material or service. A PO is a document sent to vendor by purchaser which is an official request of mentioned material or services. POs are generally binding on purchaser, though it depends on terms and conditions mentioned in PO. 2. What are different Info Records types? Different Info Record types are Standard, Consignment, Sub-Contracting and Pipeline. 3. What is a consignment Stock? The stock supplied by the vendor is in the purchasing company’s premises but the company has no liability for the same. The liability for the company will only arise one the goods are issued from the consignment stock for use. However, in this case, even before the use, purchasing company can check in system how much stock is lying in inventory. 4. What is Sub-Contracting cycle in MM? In Sub-contracting, we send raw material or input material to sub-contractor and then receive the finished goods. A subcontracting PO is created with item category ‘L’. Input material is sent to vendor for processing with movement type 541. When GR is done using movement type 101, movement type 543 takes place automatically and takes care of consumed material. 5. What is meant by Scales in MM? When we maintain price in Info Records, we can make use of scales. It is used when price of a material is dependent on quantity purchased. For eg. For 500 pieces of material ABC, price is Rs. 10, however, if the order quantity is more than 500, price is Rs. 9. Scales are maintained in various master data like info record, quota arrangement etc. from where scales can be pulled in a Purchase Order. 6. How to Flag a material for deletion? A material must be flagged for deletion before deleting it using Archive and Delete program. A deletion flag can be set at client level, plant level or storage location level. Whatever level you flag a material for deletion, it is flagged for deletion at all corresponding lower levels. Transaction MM06 is used to flag a material for deletion. 7. Can a material be used after flagging it for deletion? Yes, even after flagging a material for deletion, it can be used till it is actually deleted. It will just trigger a warning message whenever the material is used. If you want a material to be blocked for any use with immediate effect, you should use a material status which is there in Basic View 1 for general level or in MRP 1 view for plant level blocking. 8. What is the function of OBYC? OBYC is t-code used for configuring Automatic Account Posting. Postings are made to G/L accounts automatically in the case of Inventory Management and Invoice Verification relevant to Financial and Cost Accounting. 9. What is valuation grouping code related to OBYC? Valuation grouping code is used to group the valuation area, In SAP, we can have valuation level at Company code level or at plant level. General practice is to use the valuation area at plant level, because valuation may differ from one plant to another. The valuation grouping code makes it easier to set automatic account determination. If we need to define common account determination for several valuation areas, we can assign same valuation grouping code to all those valuation areas. We can maintain the valuation group code in OMWD for various valuation areas. 10. What types of special stocks are available? Various special stock types available in SAP are Consignment, Subcontracting, pipeline, project, sales order stock, Returnable transport packaging, stock transfer, and the third party. 11. What is the difference between Contracts and Scheduling Agreements?

A contract is a pre-determined long term agreement to supply material or service for a certain period of time. Specific delivery dates are not mentioned in the contracts. Contracts can be of two types: Value Contract or Quantity contract In Scheduling agreements, we can enter scheduling lines which gives details of quantity that should be delivered on specific date. Plant must be entered in SA so that materials can be delivered at plant. These are generally used for materials whose requirements are predictable. 12. How can we create new transaction codes in SAP? New transaction codes can be created using t-code SE93. 13. What are release procedures with and without classification? Release Strategy with Classification: PR can be released at header level as well as item level. It can be used for both internal/external documents. Can be set on any field available in structure CEBAN Release Strategy without Classification: PR can be released only at item level. It can be used only for internal documents such as PR. This strategy can be used only on 4 parameters which are Account assignment category, Plant, Material Group and value of PR.

14. What is meant by batches? A batch is a subset of the total stock of a material. It represents a homogeneous unit which has unique specification. Normally, a batch is assigned to the quantity of material produced during a given production run. A batch number uniqueness can be assigned at any of the following 3 levels: At client level: The same batch number can be assigned only once within the entire client. At material and plant combination level: Same batch number can be assigned to material with different specification in each plant. At material number level: A batch assigned to a material has the same specification for all plants where material is extended. Batch number can be reassigned with a different specification for each material. 15. How to handle free items in PO? While creating PO, we can tick the item as free item in item overview section of PO. The price will be zero for free marked item. 16. What information is maintained in Accounting View of material master? Accounting view is a plant specific view. Besides other information, it contains important information such as valuation class and price control. Valuation class helps in determining the relevant GL account used for account posting. It is also used while configuring OBYC settings. Price control indicator determines if material is maintained at Standard price(S) or Moving average price (V). 17. What is the use of Material types? ‘Material Types’ is used to group various materials based on some common properties. It helps in maintain material master data for a particular material. Using material types, we can control which all views are required for a material type, which fields are required or optional, the material number range etc. 18. What is the use of ‘Partner Functions’ for a vendor? Partner Function is used to define responsibilities and duties of other business partners. Some partner functions are AZ(Alternate payee), CR(Carrier), OA(Ordering address), GS(Goods supplier), PI(Invoice presented by) etc. 19.

What is the use of ‘Material Status’?

Material Status helps in determining the usability of a material. It is a 2-digit code which can be maintained as plant specific material status, cross-plant material status, and distribution material status. 20. What is the ‘Price Control Indicator’?

‘Price Control Indicator’ is maintained in accounting view and is used to determine how a material will be valuated. It can be Standard Price(S) or Moving Average Price(V). If the indicator is set to S, all inventory postings are posted at standard price maintained in material master. If there are variances in any transaction due to different price, the variance is posted in price difference account. If price control indicator is set at V, goods received will be done at GR price. The moving average price will be adjusted in material master using weighted average formula. If goods movements or invoice receipts are posted using a price that differs from the moving average price, the differences are posted to the stock account. 21. What are various types of Stock transfer? The physical movement of stock between different physical locations is called as ‘Stock transfer’. Stock transfer can be either a single step process or a two-step process. Various Stock transfers are: Inter Company (Company to Company) Inter Plant/Intra Company (Plant to Plant) Intra Plant (Storage location to Storage location) 22. What are various Stock Types? In SAP, commonly used stock types are: Unrestricted Stock (Stock that is available for use) Restricted Stock Quality Inspection Stock (Not the unrestricted stock but can be considered for MRP) Blocked Stock (Stock rejected by quality or production) GR Blocked Stock (Conditionally accepted stock. Not the unrestricted stock) 23. What are various procedures for counting Physical Inventory? Physical Inventory procedures in SAP MM are as follows: Periodic Inventory (All stocks are counted on a pre-determined date) Continuous Inventory (stocks are counted continuously during the entire fiscal year) Cycle Counting (Counting is done at fixed intervals) Inventory Sampling (Randomly selected material stocks are physically counted on the balance sheet key date. If variances are small enough, it is presumed that the book inventory balances for the other stocks are correct.)