Sap Mm Im Goods Movements User Manual
Short Description
Sap Mm Im Goods Movements User Manual...
Description
MM COURSE: IM MATERIAL MVT
BSNL
USER MANUAL: IM Material Movements Version:1.0
01/09/2010
Page | 1
MM COURSE: IM MATERIAL MVT Table of Contents FLOWCHART ................................................................................................................................................................... 4 1. Goods Receipt .......................................................................................................................................................... 5
1.
MM-MIGO-GR-Goods Receipt against Outbound Delivery .................................................................................. 5
2.
MM-MIGO-GR-Goods Receipt against PO-Direct Consumption .......................................................................... 9
3.
MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials .................................................................. 13
4.
MM-MIGO-GR-Goods Receipt against PO-Project Stock ................................................................................... 18
5.
MM-MIGO-GR-Goods Receipt against PO-Stock ................................................................................................ 23
6.
MM-MIGO-GR-Goods Receipt against PO-towards direct Capital ..................................................................... 27
7.
MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital ......................................................... 32
8.
MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair ................................................... 37
9.
MM-MIGO-GR-Goods Receipt against PO-with Account Assignment ............................................................... 41
10.
MM-MIGO-GR-Return delivery to Vendor against Rejection......................................................................... 46
11.
MM-ZMMP_SFGS-Goods Movement of Serialized Material.......................................................................... 50
12.
MM-MB90 GR note print out ......................................................................................................................... 50
13.
MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan .................................................. 55
2.
Reservation ............................................................................................................................................................. 64
1.
MM-MB21-Create Reservation for Revenue Consumption ............................................................................... 64
2.
MM-MB21-Create Reservation for Transfer posting Mvt-913........................................................................... 69
3.
MM-MB21-Create Reservation for Transfer posting Mvt-915........................................................................... 74
4.
MM-MB22-Change Reservations ....................................................................................................................... 79
5.
MM-MB23-Display Reservations ........................................................................................................................ 83
6.
MM-ZMMF_RES- Reservation Output................................................................................................................ 86
3.
Transfer Posting ..................................................................................................................................................... 88
1.
MM-MIGO-TP-One-Step Transfer posting between Slocs ................................................................................. 88
2.
MM-MIGO-TP-Transfer Posting Between Two Project Stocks ........................................................................... 94
3.
MM-MIGO-TP-Transfer Posting from Project to Revenue Stock ....................................................................... 99
4.
MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks ............................................................. 104
5.
MM-MIGO-TP-Two-Step Stock Transfer between Slocs .................................................................................. 109
6.
MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541 ......................... 115
7.
MM-MB90 STO issue note print out ................................................................................................................ 120
Page | 2
MM COURSE: IM MATERIAL MVT 4.
Goods Issue .......................................................................................................................................................... 125
1.
MM-MIGO-GI- Goods Issue to Project from Project Stock .............................................................................. 125
2.
MM-MIGO-GI- Return Partial Qty. against reservation.................................................................................... 131
3.
MM-MIGO-GI- Reversal of Project Stocks to Project ...................................................................................... 135
4.
MM-MIGO-GI-Goods Issue for Own Consumption .......................................................................................... 138
5.
MM-MB90 GI note print out ............................................................................................................................ 145
5.
Goods Movement - Others ................................................................................................................................... 150
1.
MM-MB02-Change Material Document........................................................................................................... 150
2.
MM-MB90-Processing of Material Document ................................................................................................. 153
3.
MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete............................................................................. 158
6.
Outbound Delivery ................................................................................................................................................ 162
1. 7.
MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI ........................................................................ 162 Returnable Gatepass (RGP) ................................................................................................................................ 170
1.
MM-ZMMP-RGP01-(With Material Document) ............................................................................................... 170
2.
MM-ZMMP-RGP01-(Without Material Document).......................................................................................... 182
3.
MM-ZMMP_RGP02-Change Returnable Gate Pass.......................................................................................... 194
4.
MM-ZMMP_RGP03-Display Returnable Gate Pass .......................................................................................... 197
5.
MM-ZMMF_RGP-Returnable Gate Pass Output .............................................................................................. 199
6.
MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass ............................................................................... 202
7.
MM-ZMMP_RGPRET02-RGP return change ..................................................................................................... 205
8.
MM-ZMMP_RGPRET03-RGP - Return display .................................................................................................. 209
8.
Non Returnable Gatepass (NRGP) ...................................................................................................................... 213
1.
MM-MIGO-NRGP-Non Returnable Gatepass ................................................................................................... 213
2.
MM-ZMMF_NRGP- Non Returnable Gate Pass print out................................................................................. 217
9.
Physical Verification.............................................................................................................................................. 220
1.
MM-MIGO-Physical Inventory Verification ...................................................................................................... 220
Page | 3
MM COURSE: IM MATERIAL MVT
FLOWCHART
Page | 4
MM COURSE: IM MATERIAL MVT
1. Goods Receipt 1.
MM-MIGO-GR-Goods Receipt against Outbound Delivery
Overview In Case of Stock Transfer Order Goods Receipt will be done against Outbound Delivery
Make Goods Receipt w.r.t. to Outbound Delivery Access Transaction by Transaction Code MIGO
Activity Goods Receipt against Outbound Delivery
In the Screen “Goods Receipt Outbound Delivery” enter the following Entry: Field Name Executable Action Reference Document
Movement Type
Description Enter the Executable Action as Goods Receipt Select Outbound Delivery as Reference Document Use Movement Type -101
R/O/ C R R
R
User Action and Values Enter the Executable Action as Goods Receipt Select Outbound Delivery as Reference Document Use Movement Type -101
Page | 5
Comments
MM COURSE: IM MATERIAL MVT
Select Good Receipt Select Outbound Delivery Enter the Outbound Delivery Number
Page | 6
MM COURSE: IM MATERIAL MVT
Enter the Quantity
Check on Item OK
Page | 7
MM COURSE: IM MATERIAL MVT
Page | 8
MM COURSE: IM MATERIAL MVT 2.
MM-MIGO-GR-Goods Receipt against PO-Direct Consumption
Overview Deliveries of Direct Charge-Revenue category material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Direct Charge-Revenue material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated as Consumed.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks
Output – Results The output is a material document which can contain accounting, profit center, and other financial postings.
Comments Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is also created.
Tips and Tricks 1.When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction.
Page | 9
MM COURSE: IM MATERIAL MVT
Procedural Steps
Access transaction by: Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Select Purchase order Select goods receipt
Fill the below data in details, Field Name Document Date
Description Default is current system date
R/O/ C R
User Action and Values Date of the actual vendor delivery (physical delivery).
Page | 10
Comments Today‟s date defaults in
MM COURSE: IM MATERIAL MVT Posting Date Delivery Note Bill of lading Notes
Movement type
Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Goods movement type automatically from PO
In the Material TAB Material Material Code/number In the Quantity Tab Quantity Quantity received
Quantity In Delivery Note No of Containers
R
No user input
Today‟s date defaults in
R
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
Not Required
Auto
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Unrestricted
Movement type is 101for goods receipt against PO
Auto
Automatically from PO
R
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
O O
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
Auto from PO
Shall be automatically come from PO.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
In the Where Tab Plant Plant number.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the
Information related to PO
O
Page | 11
If the plant is left blank, it will be picked up from the purchase order.
MM COURSE: IM MATERIAL MVT Purchase Order TAB In the Partner Tab
shall appear.
Vendor Name shall appear.
Press the tab to view the same
In the Account Assignme nt Tab
G/L Account Press the tab to view the same Cost Center field shall be appeared. Values shall be automatically picked from Account Assignment. Finally Check on the Item OK button to ensure selecting the Item.
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Note1. Before Saving the document, Click on the Check Button to check the completeness of the document. 2. System shall give the message –Document is OK 3. Now Save the transaction
Result: Document posted. (Material document number shall be generated and also accounting document shall also be generated in the background. On display, in Doc. Information; accounting document can be seen.
Page | 12
MM COURSE: IM MATERIAL MVT 3.
MM-MIGO-GR-Goods Receipt against PO-Non-Valuated Materials
Overview Deliveries of Non –Valuated material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Non –Valuated material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing Purchase Order accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts/ Consumption Accounts as applicable are also posted.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Page | 13
MM COURSE: IM MATERIAL MVT Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Select GR purchase order
Page | 14
MM COURSE: IM MATERIAL MVT
Field Name
Description
R/O/ C
User Action and Values
Comments
Document Date
Default is current system date
R
Date of the actual vendor delivery (physical delivery).
Today‟s date defaults in
Posting Date
Default is current system date
R
No user input
Today‟s date defaults in
Delivery Note
Delivery Note numberVendor Invoice Number.
R
Enter details of Vendor‟s Invoice/Challan number.
Bill of lading
Number of the bill of lading issued by the sender.
O
Enter LR No.
Notes
Document header text. Contains explanations or notes which apply to the document as a whole.
O
Use for Any remarks
Movement type
Goods movement type.Automatically if GR is against PO
Auto
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Unrestricted
Auto
Automatically from PO
In the Material TAB
Material
Material Code/number
Page | 15
Movement type is 101for goods receipt against PO
MM COURSE: IM MATERIAL MVT Field Name
Description
R/O/ C
User Action and Values
Comments
In the quantity tab Quantity in Unit of entry
Quantity received
R
Quantity In Delivery Note No of Containers
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
Plant number.
Auto from PO
Shall be automatically come from PO.
Storage location Goods Recipient Unloading Point Text
Storage location
R
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
Enter or select a storage location as ONMR Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required.
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
In the Where Tab Plant
O
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
Vendor Name shall appear.
Finally Check on the Item OK button to ensure selecting the Item.
Page | 16
If the plant is left blank, it will be picked up from the purchase order.
MM COURSE: IM MATERIAL MVT Before Saving the document, Click on the Check Button to check the completeness of the document. Note-After clicking on check button a message will be displayed for entering the excise detail. This message will appear when the Purchase Order has the relevant Tax code for Excise i.e. when the vendor is charging ED separately and prices are not inclusive of ED. In such cases Go to the Excise Tab and select the ONLY PART-1 entry. However, in case the Plant is not availing CENVAT, then always select NO EXCISE ENRTY Despite the tax code for Excise in PO.
System shall give the message –Document is OK Now Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 17
MM COURSE: IM MATERIAL MVT 4.
MM-MIGO-GR-Goods Receipt against PO-Project Stock
Overview Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Project Capital material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On receipt of the Project Capital Material,
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes Excise Invoice
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks Select Only Part1
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Page | 18
MM COURSE: IM MATERIAL MVT Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Enter purchase order no.
Select purchase order
Select good receipt
Page | 19
MM COURSE: IM MATERIAL MVT
Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Excise Invoice Movement type
In the Material TAB Material In the Quantity Tab
Description
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Not Required
O
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
R
Select „Only Part1‟,
Goods movement type.
Auto matic ally
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Q in case of Project Capital Stock.
Material Code/number
Auto
Automatically from PO
Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Excise Invoice, date, excise group.
R R O
Excise Group „63‟ defaults in Movement type is 101 with Stock Type Q for goods receipt against PO for Project Capital.
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Press the ENTER button.
Page | 20
MM COURSE: IM MATERIAL MVT On screen “Goods Receipt: Selection Screen
Field Name Quantity
Quantity In Delivery Note No of Containers
Description Quantity received
R/O/ C R
User Action and Values Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
Plant number.
Auto from PO
Shall be automatically come from PO.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
In the Where Tab Plant
Vendor Name shall appear.
O
Comments
Press the tab to view the same
Page | 21
If the plant is left blank, it will be picked up from the purchase order.
MM COURSE: IM MATERIAL MVT In the Account Assignme nt Tab
G/L Account & WBS Element field shall be appeared. Values shall be automatically picked from Account Assignment and Project PO
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the document. Note-System shall give the message –Document is OK
Now Save the transaction. Result: Document posted. (Material document number shall be generated and also accounting document shall also be generated in the background. On display, in Doc. Information; accounting document can be seen.
Page | 22
MM COURSE: IM MATERIAL MVT 5.
MM-MIGO-GR-Goods Receipt against PO-Stock
Overview Deliveries of Valuated material are required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Valuated stock material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing Purchase Order accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute ButtonFollowing FieldsDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Page | 23
MM COURSE: IM MATERIAL MVT Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Movement type101 Select GR purchase order.
Fill the following for more details-
Page | 24
MM COURSE: IM MATERIAL MVT Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Movement type
Description Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Goods movement type.Automatically if GR is against PO
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
Not Required
Auto
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Unrestricted
Movement type is 101for goods receipt against PO
Auto
Automatically from PO
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
R R O O
In the Material TAB Material
Material Code/number
In quantity tab Quantity
Quantity received
R
Quantity In Delivery Note No of Containers
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
Auto from PO
Shall be automatically come from PO.
In the Where Tab Plan
Plant number.
Page | 25
If the plant is left blank, it will be picked up
MM COURSE: IM MATERIAL MVT from the purchase order. Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required.
O
Vendor Name shall appear.
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the document. Note-System shall give the message –Document is OK
Now, Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 26
MM COURSE: IM MATERIAL MVT 6.
MM-MIGO-GR-Goods Receipt against PO-towards direct Capital
Overview Deliveries of Direct Charge-Capital material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Capital material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated as Capitalized.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes Excise Invoice
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks Select Only Part1
Output – Results The output is a material document which can contain accounting documents.
Comments This document number can be used for further processing.
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction.
Page | 27
MM COURSE: IM MATERIAL MVT In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Page | 28
MM COURSE: IM MATERIAL MVT
Movement type101
Select GR purchase order.
Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Description
Excise Invoice
Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Excise Invoice, date, excise group.
Movement type
Goods movement type.automatically from PO
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Not Required
O
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
R
Select „Only Part1‟,
Auto
Movement Type number shall automatically come to 101 if GR is against PO
R R O
Page | 29
Excise Group „63‟ defaults in Movement type is 101for goods receipt
MM COURSE: IM MATERIAL MVT against PO In the Material TAB Material
Material Code/number
Field Name
Description
Auto R/O/ C
Automatically from PO User Action and Values
Comments
In the quantity tab Quantity
Quantity received
R
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
Quantity In Delivery Note No of Containers
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
In the Where Tab Plant
Plant number.
Auto from PO
Shall be automatically come from PO.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB
Information related to PO shall appear.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
O
Page | 30
If the plant is left blank, it will be picked up from the purchase order.
MM COURSE: IM MATERIAL MVT In the Partner Tab
Vendor Name shall appear.
Press the tab to view the same
In the Account Assignme nt Tab
G/L Account & Press the tab to view the same Asset number field shall be appeared. Values shall be automatically picked from Account Assignment. Finally Check on the Item OK button to ensure selecting the Item. (Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Before Saving the document, Click on the Check Button to check the completeness of the document. Note- System shall give the message –Document is OK
Now Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 31
MM COURSE: IM MATERIAL MVT 7.
MM-MIGO-GR-Goods Receipt against PO-towards Project Stock Capital
Overview Deliveries of Project Stock Capital material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Project Capital material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are also posted. On receipt of the Project Capital Material, project stock will be increased.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes Excise Invoice
Movement type to be used (101-Q Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks Select Only Part1
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Page | 32
MM COURSE: IM MATERIAL MVT
Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Movement type101Q Select GRPurchase order
Enter only qty and storage location other data will be get copied over.
Page | 33
MM COURSE: IM MATERIAL MVT Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Excise Invoice Movement type
In the Material TAB Material
Description
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Not Required
O
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
R
Select „Only Part1‟,
Goods movement type.
Auto matic ally
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Q in case of Project Capital Stock.
Material Code/number
Auto
Automatically from PO
Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Excise Invoice, date, excise group.
R R O
Excise Group „63‟ defaults in Movement type is 101 with Stock Type Q for goods receipt against PO for Project Capital.
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Press the ENTER button.
Page | 34
MM COURSE: IM MATERIAL MVT On screen “Goods Receipt: Selection Screen
Field Description Name In the quantity tab Quantity Quantity received
Quantity In Delivery Note No of Containers
R/O/ C R
User Action and Values
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
Auto from PO
Shall be automatically come from PO.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
In the Where Tab Plant Plant number.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
Vendor Name shall appear.
O
Comments
Press the tab to view the same
Page | 35
If the plant is left blank, it will be picked up from the purchase order.
MM COURSE: IM MATERIAL MVT In the Account Assignme nt Tab
G/L Account & Press the tab to view the same WBS Element field shall be appeared. Values shall be automatically picked from Account Assignment and Project PO Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the document. System shall give the message –Document is OK
Now Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 36
MM COURSE: IM MATERIAL MVT 8.
MM-MIGO-GR-Goods Receipt against PO-towards Subcontracting & Repair
Overview Deliveries of subcontracting material are required to be received from Vendors as a part of subcontracting procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Subcontracting material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. During the Receipt of the subcontracting material, Inputted material as sent to vendor for subcontracting automatically gets credited / reconciled.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes Excise Invoice
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks Select Only Part1
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Page | 37
MM COURSE: IM MATERIAL MVT Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Enter the recipient name
Enter the text.
Page | 38
MM COURSE: IM MATERIAL MVT Fill the following data for detail. Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Description
Excise Invoice
Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Excise Invoice, date, excise group.
Movement type
Goods movement typeautomatically from PO
In the Material TAB Material Material Code/numberOutput Material Input MaterialAutomatically credited/reconciled. In the Quantity Tab Quantity Quantity received
Quantity In Delivery Note No of Containers
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Not Required
O
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
R
Select „Only Part1‟,
Auto
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Unrestricted
Auto
Automatically from PO
R
Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report.
R R O
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
Optional in case to track no. of containers received from Vendors.
In the Where
Page | 39
Excise Group „63‟ defaults in Movement type is 101for goods receipt against PO
MM COURSE: IM MATERIAL MVT Tab Plant
Plant number.
Auto from PO
Shall be automatically come from PO.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
O
Vendor Name shall appear.
If the plant is left blank, it will be picked up from the purchase order.
Press the tab to view the same
Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the document. System shall give the message –Document is OK
Now Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 40
MM COURSE: IM MATERIAL MVT 9.
MM-MIGO-GR-Goods Receipt against PO-with Account Assignment
Overview Deliveries of Direct Charge-Revenue material is required to be received from Vendors as a part of external procurement. BUSINESS PROCESS PROCEDURE OVERVIEW Direct Charge material is required to be received from Vendors against Purchase Order placed by the company. A goods movement is entered into the system referencing others accordingly goods receipt material document is posted. On receipt there shall not be Stock in the system as the material of the Direct Charge category shall be treated as Consumed.
Input – Required Fields Purchase Order Number
Field Values/Comments PO number
After Pressing Execute Button-Following Fields are required to be maintainedDocument Date (MM/DD/YY)
Date that the document is entered
Posting Date (MM/DD/YY)
Date that the document is posted
Movement Type Delivery Note Bill of Lading Notes
Movement type to be used (101-Receipt w.r.t. PO) Vendor‟s Invoice Number Bill of Lading in case of Imports, otherwise leave blank Any Remarks
Output – Results The output is a material document which can contain accounting documents.
Comments
Tips and Tricks When a receipt is entered in SAP, it must reference to Purchase Order Only To reverse by material document follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse. The material document is needed for this transaction. In case of any problem in the material found at the time of receiving after creating material document by
Page | 41
MM COURSE: IM MATERIAL MVT movement type 101 , simply reverse the material document by following transactionsGo to Transaction code-MBST or follow the menu path: Logistics Material Management Inventory Management Material Document Cancel/Reverse Enter- Posting date, Material document Number and Material document year and proceed further by entering followed by saving.
Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Material Management Inventory Management Goods Movement MIGO MIGO
On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields as specified in the below table:
Page | 42
MM COURSE: IM MATERIAL MVT
Field Name Document Date Posting Date Delivery Note Bill of lading Notes
Movement type
Description Default is current system date Default is current system date Delivery Note numberVendor Invoice Number. Number of the bill of lading issued by the sender. Document header text. Contains explanations or notes which apply to the document as a whole. Goods movement type automatically from PO
In the Material TAB Material Material Code/number In the Quantity Tab
R/O/ C R
User Action and Values
Comments
Date of the actual vendor delivery (physical delivery). No user input
Today‟s date defaults in Today‟s date defaults in
Enter details of Vendor‟s Invoice/Challan number. Enter bill of lading number if available. Use for Any remarks
Not Required
Auto
Movement Type number shall automatically come to 101 if GR is against PO & stock Type –Unrestricted
Movement type is 101for goods receipt against PO
Auto
Automatically from PO
R R O O
(Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)
Field Name Quantity
Quantity In Delivery Note No of Containers
Description Quantity received
R/O/ C R
Quantity as per Vendor Challan Number
R
Number of Containers Received
O
User Action and Values Automatically from PO, However check it if it need to be changed at the time of receipt depending on partial quantity. Quantity as per Vendors Challan number to track Over/Shortage Report. Optional in case to track no. of containers received from Vendors.
In the Where Tab
Page | 43
Comments
MM COURSE: IM MATERIAL MVT Plant
Plant number.
Auto from PO
Shall be automatically come from PO.
Storage location
Storage location
R
Goods Recipient Unloading Point Text
Name of person receiving Goods Unloading Point name
O
Any Remarks for material
O
In the Purchase Order TAB In the Partner Tab
Information related to PO shall appear.
Enter or select a storage location if not entered in the PO Name of person/Say Stock Receiver The place in the Storage Location/Receipt Bay Write any notes for material if required. Press the tab to view the same
Vendor Name shall appear.
O
If the plant is left blank, it will be picked up from the purchase order.
Press the tab to view the same
In the Account Assignme nt Tab
G/L Account Press the tab to view the same Cost Center field shall be appeared. Values shall be automatically picked from Account Assignment. Finally Check on the Item OK button to ensure selecting the Item.
Before Saving the document, Click on the Check Button to check the completeness of the document.
Page | 44
MM COURSE: IM MATERIAL MVT
Click on Check, before saving
System shall give the message –Document is OK
Now Save the transaction. Result: Document posted. (Material document number shall be generated and also Accounting document shall also be generated in the background. On display, in Doc. Information; Accounting document can be seen.
Page | 45
MM COURSE: IM MATERIAL MVT 10. MM-MIGO-GR-Return delivery to Vendor against Rejection Overview When Rejected goods are required to send back to the Supplier. BUSINESS PROCESS PROCEDURE OVERVIEW
The Rejected materials posted to blocked stock in a Storage Location have to be cleared and returned to Vendors as soon as possible as the blocked stock are the valuated stock of the plant and don’t reflect in PO open quantity. Purchase department and Stores should periodically (max weekly) review the blocked stock and take action to return them back to vendors.
Input – Required Fields Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Storage location Material Quantity UnE Purchase Order Reason for Movement Vendor
Output - Results The output is a material document.
Field Values/Comments Date that the document is entered. Date that the document is posted. Movement type to be used. The plant of manufacture. Location from which material will be issued. Material to be issued to the manufacturing order. Quantity of material to be issued. Unit of measure for material to be issued. Purchase Order Number Reason for Movement Vendor Number to which the goods need to be issued.
Comments Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is also created.
Tips and Tricks It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One
Page | 46
MM COURSE: IM MATERIAL MVT is done via a material document. Another is done through a movement type. Reversing goods movements using movement types are the same as the initial movement types +1.
Procedural Steps
Access transaction by: Via Menus
Via Transaction Code
a) Logistics > Material Management > Inventory Management > Goods Movement > Material Document>Return Delivery MIGO
Choose Return Delivery from the Drop-Down Menu and we will get “Return Delivery Material Document” Screen... On screen “Return Delivery Material Document”, fill in the following fields: Select Return Delivery
Select Material Document
Enter the Material Document number
Page | 47
MM COURSE: IM MATERIAL MVT Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user. Field Name Moveme nt type Documen t Date Posting Date
Description Defines type of movement to be performed by the transaction Current /System Date
Defau lt R
User Action and Values Enter Mvt type -122
Doc Header Text Purchase Order Sloc
Text as per requirement
O
Date of actual Goods Return posting. This determines the Accounting posting date. Enter any Text information
Purchase Order Number
R
Enter PO number
Storage location
R
Plant
Plant location.
R
Material Quantity
Material to be issued Quantity of material to be issued Type of Stock-Blocked where rejected material is lying
R R R
Defaults from previous screen. Defaults from previous screen. Enter material issued. Enter rejected quantity of material. S – Blocked Stock.
Reason for Rejection
R
You must be more careful here. By mistake had you put X your Un-restricted Stock will get reduced instead of Blocked stock as SAP provides flexibility. We will have to ensure that only correct stock type is entered here. Choose from available option
Short Text if you want to enter specifically about this transaction
O
Stock Type
Reason for Moveme nt Text
Current Date-Change as per requirement
R/O/ C View
Page | 48
Comments
MM COURSE: IM MATERIAL MVT Press the ENTER button or select the green checkmark icon. Save the transaction using the “Save” button or press “Control S”. Note-System shall generate Material Document number.
Page | 49
MM COURSE: IM MATERIAL MVT 11. MM-ZMMP_SFGS-Goods Movement of Serialized Material ---------------------------------------------------------------------------------------------------------------------------------------------------------
12. MM-MB90 GR note print out Overview A Goods receipts note needs to be printed Business Process Procedure Overview This procedure details how to print a GR note created in R/3 by T code MB90
Input – Required Fields Message Data
Field Value/Comments Details the type of message to print.
Output - Results
Comments
A successfully printed GR note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
Page | 50
MM COURSE: IM MATERIAL MVT
On screen “out put for goods movement”, enter information in the fields as specified in the table below:
Select output type ZGR Select transmission medium,sort order.
Enter material document number
Page | 51
MM COURSE: IM MATERIAL MVT Select the proper document number and click execute
Select the proper document.
Select proper printer and click on print
Page | 52
MM COURSE: IM MATERIAL MVT
Select the printer
Print preview can be seen from here Click print
Press Enter
GR note will be as below.
Page | 53
MM COURSE: IM MATERIAL MVT
Page | 54
MM COURSE: IM MATERIAL MVT 13. MM-MIGO-GR-Goods Receipt in case of Excisable Subcontracting Challan Overview Goods receipt when material comes after subcontracting
Business Process Description Overview You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan
Input - Required Fields Purchase Order Number
Field Value / Comments Required
Challan Number
Required
Challan Year
Required
Output - Results Subcontracting Challan Print Output
Comments
Procedure Steps
Access transaction by:
Via Menus Via Transaction Code
Logistics Materials Management Inventory Management Goods Movement Goods Receipt MIGO
On screen “Goods Receipt Purchase Order”, type the values as per table below.
Page | 55
MM COURSE: IM MATERIAL MVT Field Name Purchase Order Number
Description Enter the Purchase Order Number
R/O/C R
User Action and Values Enter Subcontracting Purchase Order
Comments
Enter Purchase Order Number and Press Enter
As soon as you press Enter system will show the complete Subcontracting PO Data By Default you will find the material which will come You will come to know the input material consumed by clicking on the
.
First enter the quantity of the Material which is coming then click on the tab automatically show you the quantity of Input Material in correct ratio.
If you click on the tab first then enter the quantity of material which come then you have to enter the quantity of Input material consumed manually.
Page | 56
by doing this system will
MM COURSE: IM MATERIAL MVT
Details of Material which comes
Tick here to receive the material after subcontracting
Page | 57
MM COURSE: IM MATERIAL MVT
Material which is coming from Vendor
Tick here to consume the input material from Vendor End
Input Material which will be consumed from Vendor End
Now we have to refer the Subcontracting Challan (on which we send the input material to subcontractor) during Goods Receipt. Excise tab will come by default if following prerequisites are fulfilled: 1. Chapter ID/ Excise Tariff Code is maintained in the Material Master in the Foreign Trade Import view for the input material 2. Material is declared for Subcontracting in the Material Master in the Foreign Trade Import view 3. Output material is defined for the input material in the Material Master in the foreign Trade Import View 4. Plant Excise data, Excise Group, Series Group is maintained
Page | 58
MM COURSE: IM MATERIAL MVT
Select the option - Refer Subcontracting Challan
Page | 59
MM COURSE: IM MATERIAL MVT
Click here to refer the Subcontracting Challan
Page | 60
MM COURSE: IM MATERIAL MVT
Enter Challan Number and Year
After entering Challan Number and Year press this button
Page | 61
MM COURSE: IM MATERIAL MVT
After that press Check and Post
Tick on Collective slip to take the Print of Goods Receipt
Page | 62
MM COURSE: IM MATERIAL MVT
After Posting you will get material document number
Page | 63
MM COURSE: IM MATERIAL MVT
2. Reservation 1.
MM-MB21-Create Reservation for Revenue Consumption
Overview In case of any material is required by the users, a reservation will be created by the user in the system if stock is available in the store.
Business Process Procedure Overview A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User will create reservation manually or automatically depending upon nature of issue. Manual Reservation will be created by user for issue of items which are not required for specific job; rather these items are of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc. However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields
Field Value/Comments
Base Date
Enter the date (default)
Movement Type
201-For Cost Center Consumption
Plant
Plant where the reservation will occur.
Page | 64
MM COURSE: IM MATERIAL MVT Material
Material of requirement.
Quantity Storage Location
Qty required.
Cost Centre
Put the relevant cost center
Requisitioner
Put the name / initials of User
Header Text
Put the name of dept.
Output – Results Creation of a reservation
Creation of a reservation.
Issuing storage location.
Comments
Tips and Tricks Depending on the user’s movement type, the system may ask the user for the cost center for the reservation to be made.
Procedural Steps
Access transaction by:
Via Menus
a) Logistics > Materials Management > Inventory Management >Reservations > Create b) Logistics > Production> DRP > Execution > Reservation > Create c) Logistics > Sales & Distribution Foreign Trade/Customs General Foreign Trade Processing > Environment> Purchase Import > Inventory Management >Reservations > Create
Via Transaction Code
MB21
Page | 65
MM COURSE: IM MATERIAL MVT On screen “Create Reservation: Initial Screen”, enter the below information:
Enter movement type 201
Field Name Base Date
Description Date for which the goods movement is planned Goods movement
R/O/C R
User Action and Values Current date is defaulted.
R
Plant
Plant number
R
Use drop-down menu to make the choice of the applicable movement type. Use the drop-down menu to make the choice of the appropriate plant
Reservation
Reservation number from which reservation will be copied with reference to Section Heading No of the G/L account to which the movement is assigned. Cost center for the material accounting
O
Movement Type
Reference G/L account
O
Comments
Use the drop-down menu to make the choice of the appropriate G/L account. Cost center R Use the drop-down menu to make the choice of the appropriate cost center. (Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Page | 66
MM COURSE: IM MATERIAL MVT Press On screen “Create Reservation: New Items”, enter the below information:
Enter the G/L account Enter the cost center Deselect if material movement is to be restricted.
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Page | 67
MM COURSE: IM MATERIAL MVT Field Name Material
Description Material number
R/O/C R
User Action and Values Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Plant SLoc
Plant number The storage location where the material is currently stored. Indicator: Goods movement for reservation allowed Indicator specifying that movements are allowed in respect of the reservation item. If the user wants to prevent a goods movement in respect of this reservation item, the user must deselect the field. If the user wants to allow a goods movement in respect of this reservation item, select the field.
C R
Defaults from the initial screen Enter the storage location - if not entered on initial screen.
O
The default setting is to have this indicator checked.
M
Comments Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
Save the reservation. (Click on yellow file folder icon, or F11) Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of screen. Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3) Page | 68
MM COURSE: IM MATERIAL MVT 2.
MM-MB21-Create Reservation for Transfer posting Mvt-913
Overview In case of any material is required by the users, a reservation will be created by the user in the system if stock is available in the store.
Business Process Procedure Overview A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User will create reservation manually or automatically depending upon nature of issue. Manual Reservation will be created by user for issue of items which are not required for specific job; rather these items are of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc. However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields
Field Value/Comments
Base Date
Enter the date (default)
Movement Type
913
Plant
Plant where the reservation will occur.
Material
Material of requirement.
Quantity Storage Location
Qty required. Issuing storage location.
Page | 69
MM COURSE: IM MATERIAL MVT Header Text
Put the name of dept.
Output - Results Creation of a reservation
Creation of a reservation.
Comments
Procedural Steps
Access transaction by:
Via Menus
d) Logistics > Materials Management > Inventory Management >Reservations > Create e) Logistics > Production> DRP > Execution > Reservation > Create f) Logistics > Sales & Distribution Foreign Trade/Customs General Foreign Trade Processing > Environment> Purchase Import > Inventory Management >Reservations > Create
Via Transaction Code
MB21
On screen “Create Reservation: Initial Screen”, enter the below information:
Page | 70
MM COURSE: IM MATERIAL MVT
Enter the Movement Type 913 Enter the Plant
Field Name Base Date Movement Type Plant
Description Date for which the goods movement is planned Goods movement
R/O/C R
User Action and Values Current date is defaulted.
R
Plant number
R
Use drop-down menu to make the choice of the applicable movement type. Use the drop-down menu to make the choice of the appropriate plant
Comments
Reservation
Reservation number from O which reservation will be copied with reference to (Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press On screen “Create Reservation: New Items”, enter the below information:
Page | 71
MM COURSE: IM MATERIAL MVT
Enter the Receiving Sloc. Enter the material code & Qty
Enter the Issuing SLoc.
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name Material
Description Material number
R/O/C R
User Action and Values Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Plant SLoc
Plant number The storage location where the material is currently stored. Indicator: Goods movement for reservation allowed Indicator specifying that movements are allowed in
C R
Defaults from the initial screen Enter the storage location - if not entered on initial screen.
O
The default setting is to have this indicator checked.
M
Page | 72
Comments Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
MM COURSE: IM MATERIAL MVT respect of the reservation item. If the user wants to prevent a goods movement in respect of this reservation item, the user must deselect the field. If the user wants to allow a goods movement in respect of this reservation item, select the field.
Save the reservation. (Click on yellow file folder icon, or F11) Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of screen. Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 73
MM COURSE: IM MATERIAL MVT 3.
MM-MB21-Create Reservation for Transfer posting Mvt-915
Overview In case of any material is required by the users, a reservation will be created by the user in the system if stock is available in the store.
Business Process Procedure Overview A Reservation will be created by user whenever goods have to be withdrawn / issued from Stores. User will create reservation manually or automatically depending upon nature of issue. Manual Reservation will be created by user for issue of items which are not required for specific job; rather these items are of common nature like marking cloth, cotton waste, adhesives, miscellaneous items, stationery etc. However, for equipment and parts, Reservation will be created automatically from PS-Projects; and for spares, Reservation will be created automatically through PM order by maintenance group.
A reservation document serves as purpose of Material Issue Requisition.
SAP supports manual and automatic reservations. Manual reservations are entered directly by the user.
Check the availability of materials through stock overview screen at the time of creating reservations. However, the system also conducts a dynamic availability check at the time of reservation creation and correspondingly issues a warning message in case of unavailability of stock for desired date.
In the material master record, total stock and unrestricted-use stock of the material remain unchanged. Reserved stock is increased by the reserved quantity.
Input – Required Fields
Field Value/Comments
Base Date
Enter the date (default)
Movement Type
915
Plant
Plant where the reservation will occur.
Material
Material of requirement.
Quantity Storage Location
Qty required. Issuing storage location.
Page | 74
MM COURSE: IM MATERIAL MVT Header Text
Put the name of dept.
Output - Results Creation of a reservation
Creation of a reservation.
Comments
Procedural Steps
Access transaction by:
Via Menus
g) Logistics > Materials Management > Inventory Management >Reservations > Create h) Logistics > Production> DRP > Execution > Reservation > Create i)
Via Transaction Code
Logistics > Sales & Distribution Foreign Trade/Customs General Foreign Trade Processing > Environment> Purchase Import > Inventory Management >Reservations > Create
MB21
On screen “Create Reservation: Initial Screen”, enter the below information:
Page | 75
MM COURSE: IM MATERIAL MVT
Enter the Movement Type: 915 Enter the Plant
Field Name Base Date
Description Date for which the goods movement is planned Goods movement
R/O/C R
User Action and Values Current date is defaulted.
R
Plant
Plant number
R
Use drop-down menu to make the choice of the applicable movement type. Use the drop-down menu to make the choice of the appropriate plant
Reservation
Reservation number from which reservation will be copied with reference to
O
Movement Type
Comments
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press On screen “Create Reservation: New Items”, enter the below information:
Page | 76
MM COURSE: IM MATERIAL MVT
(Note: Some of the data on this screen depends upon the movement type that was specified on the initial screen).
Field Name Material
Description Material number
R/O/C R
User Action and Values Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Plant SLoc
Plant number The storage location where the material is currently stored. Indicator: Goods movement for reservation allowed Indicator specifying that movements are allowed in respect of the reservation item. If the user wants to
C R
Defaults from the initial screen Enter the storage location - if not entered on initial screen.
O
The default setting is to have this indicator checked.
M
Page | 77
Comments Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
MM COURSE: IM MATERIAL MVT prevent a goods movement in respect of this reservation item, the user must deselect the field. If the user wants to allow a goods movement in respect of this reservation item, select the field.
Save the reservation. Message “Reservation XXXXXXXXXX created” is displayed in the status bar at bottom of screen. Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 78
MM COURSE: IM MATERIAL MVT 4.
MM-MB22-Change Reservations
Overview User wishes to change a reservation.
Business Process Procedure Overview
This process describes the method to change a reservation within the R/3 system
Input – Required Fields
Field Value/Comments
Reservation number
Enter the reservation number that you wants to change.
Output - Results Change the reservation
Change the reservation
Comments
Procedural Steps
Access transaction by: Via Menus
a) Logistics > Materials Management> Inventory Management > Reservations > Change b) Logistics > Production > DRP> Execution> Reservation > Change 1 Logistics > Sales and Distribution > Foreign Trade /Customs > General Foreign Trade Processing >Environment> PurchaseImport> Inventory Management Reservation> Change
Page | 79
MM COURSE: IM MATERIAL MVT Via Transaction Code
MB22
On screen “Change Reservation: Initial Screen”, enter the below information:
Enter the Reservation number
Field Name Reservation
Description Reservation number
R/O/C R
User Action and Values If number is unknown, conduct a matchcode search for this number
Comments
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press On screen “Change Reservation #####: Collective Processing”, enter the below information:
Page | 80
MM COURSE: IM MATERIAL MVT
You can Change the required quantity /SLoc/Requirement date.
To add more items to the reservation:
Click on the Create button Add all necessary additional information Press SAVE
To change the date of the reservation:
Click on the line item that needs to be changed Click on the radio button “Details from. item” Change the date Press SAVE
Page | 81
MM COURSE: IM MATERIAL MVT
Save the reservation. (Click on yellow file folder icon, or F11) Message “Document XXXXXXXXXX posted” is displayed in the status bar at bottom of screen. Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 82
MM COURSE: IM MATERIAL MVT 5.
MM-MB23-Display Reservations
Overview User wishes to display a reservation. Business Process Procedure Overview This process describes the method to display a reservation within the R/3 system. The exact process for displaying a reservation will be slightly different depending upon which goods movement is being designated. This process describes the method to display a reservation within the R/3 system.
Input - Required Fields Reservation number
Output - Results Display the reservation
Field Value/Comments Enter the reservation number that you want to display.
Comments Only display can be possible.
Procedural Steps
Access transaction by:
Via Menus
Via Transaction Code
a) Logistics > Materials Management >Inventory Management > Reservations > Display b) Logistics > Production > DRP> Execution> Reservation > Display c) Logistics > Sales and Distribution > Foreign Trade /Customs > General Foreign Trade Processing >Environment> Purchase-Import> Inventory Management Reservation> Display MB23
On screen “Display Reservation: Initial Screen”, enter the below information: Page | 83
MM COURSE: IM MATERIAL MVT Field Name Reservation
Description Reservation number
R/O/C R
User Action and Values If number is unknown, conduct a matchcode search for this number
Comments
Press On screen “Display Reservation XXXXXXXXXXX: Overview”, the user may view the information contained within the reservation.
Page | 84
MM COURSE: IM MATERIAL MVT For more information on the items contained within the reservation, the user may click on the line item and use the various radio buttons to gain more information. Exit Reservation processing. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 85
MM COURSE: IM MATERIAL MVT 6.
MM-ZMMF_RES- Reservation Output
Overview Requirement for printout of reservation document Business Process Description Overview This document describes the procedure for getting the printout of the reservation document.
Input – Required Fields Reservation number
Field Value/Comments Enter the reservation record number for which printout is required. Press
Output - Results The output displays the document.
Comments
Procedural Steps
Access transaction by:
Via Transaction Code
ZMMF_RES
On screen “Program for reservation print out”: enter the user desired Reservation number:
Page | 86
MM COURSE: IM MATERIAL MVT
Enter the Reservation number
Press EXECUTE tab The print preview of the Reservation document
Click on the PRINT tab
button. Page | 87
MM COURSE: IM MATERIAL MVT
3. Transfer Posting 1.
MM-MIGO-TP-One-Step Transfer posting between Slocs
Overview
Material needs to be transferred from one storage Location to another in one step.
Business Process Description Overview
1. 2. 3. 4. 5.
For certain materials, we need to do transfer from one storage location to another. This movement is called as Transfer Posting Storage Location to Storage Location in SAP. This transfer posting can take place in two ways. One is single step transfer posting and the other one is knows as two step Transfer posting. For Storage Location with in a Plant, it is decided to carry out single step transfer posting through reservation with in Plant Storage Location transfer. 6. The Storage location which requires the material will create the Reservation for the required Materials with Movement Type – 311. 7. The issuing Storage Location to do transfer posting with reference to this reservation.
NOTE: The movement types above also allow the material to move from one location to another within the same plant. The receiving location defaults to the sending location, but may be over-ridden as necessary.
Input - Required Fields Document Date (MM/DD/YY)
Field Value / Comments Date that the document is entered.
Posting Date (MM/DD/YY)
Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Location
Storage location where materials will reside after transfer
Material
Material number
Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
Page | 88
MM COURSE: IM MATERIAL MVT
Tips and Tricks If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a movement type. Another is done through a material document. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between sLoc, 311 movement type is the reversal of movement type 312. To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus
Via Transaction Code
a) Logistics > Material Management > Inventory Management > Goods Movement > Transfer Posting b) MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting reservation”, enter information in the fields as specified in the below table:
Page | 89
MM COURSE: IM MATERIAL MVT
Selection Reference-
Field Name To Reservation
Description Reservation number
R/O/C O
User Action and Values In case required to transfer against Reservation request otherwise leave blank. No action necessary
Document Date Posting Date
Default is current system date
R
Default is current system date
R
User may select other posting date.
Material
Identifier of an external
O
Enter external document
Page | 90
Comments
The system checks whether the posting date entered is allowed by means of the posting period permitted.
MM COURSE: IM MATERIAL MVT slip Doc. header text
Defaults for documents items Movement type
document Document header text. Contains explanations or notes which apply to the document as a whole. Section Heading
O
Goods movement type
R
Plant
Plant number
R
Storage location
Storage Location (where goods to be transferred resides in issuing location)
O
number if available Enter any necessary notes for this transfer document
Enter the number for the movement type or choose a movement type from the pulldown table. Enter or select a Plant from the pull-down table.
Enter a Storage location or select from the pull-down table.
Enter the plant number on this screen and it is carried over to the detail screen If Storage Location is entered, it is carried through to item details screen. If not entered, storage location will be required on item details screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press Enter information in the fields as specified in the below table for the recipient: Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Recipient
Description Recipient for whom the material or the service is destined.
R/O/C O
User Action and Values Enter recipient
Page | 91
Comments
MM COURSE: IM MATERIAL MVT Recv. Sloc
Storage location where material will reside after transfer.
R
Enter receiving storage location.
Material
Material number
R
Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Sloc
The storage location where the material is currently stored.
R
Enter the storage location - if not entered on initial screen.
Defaults to same location type as sending location. Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.
Save the transaction. (Select yellow file folder or F11).
You can also raise the stock transfer reservation at the recipient storage location then stock transfer with reference to reservation can be posted as shown below,
Page | 92
MM COURSE: IM MATERIAL MVT
3. Enter reservation no.
2. R09 Select reservation
1. Select transfer posting. 4. Enter quantity.
5. Enter storage location.
Enter only material quantity and storage location from which the material is to be transfer.
Check the document and post the document.
Page | 93
MM COURSE: IM MATERIAL MVT 2.
MM-MIGO-TP-Transfer Posting Between Two Project Stocks
Overview Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of material against Project. Business Process Description Overview 1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.
2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415+Q.
NOTE: The movement types 415+Q Transfer posting to project stock You can use this movement type to carry out a transfer posting from your own unrestricted-use stock, consignment stock, and other project stock to a project stock. Possible special stock indicators: E, K, Q
Input - Required Fields Document Date (MM/DD/YY)
Field Value / Comments Date that the document is entered.
Posting Date (MM/DD/YY)
Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Sloc
Receiving Plant/Storage location where materials will reside after transfer Material number
Material
Page | 94
MM COURSE: IM MATERIAL MVT Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
WBS Element
Required WBS element (A WBS element describes a task or a partial task that can be divided.)
Tips and Tricks If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a movement type. Another is done through a material document. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415 To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus
c) Logistics > Material Management > Inventory Management > Goods Movement > Transfer Posting
Via Transaction Code
MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting Others”, enter information in the fields as specified in the below table:
Page | 95
MM COURSE: IM MATERIAL MVT
Movement type 415 Q
Selection Reference-
Field Name To Reservation
Description Reservation number
R/O/C o
Document Date Posting Date
Default is current system date
R
Default is current system date
R
User may select other posting date.
Material slip Doc. header text
Identifier of an external document Document header text. Contains explanations or
O
Enter external document number if available Enter any necessary notes for this transfer document
O
User Action and Values In case required to transfer against Reservation request otherwise leave blank. No action necessary
Page | 96
Comments
The system checks whether the posting date entered is allowed by means of the posting period permitted.
MM COURSE: IM MATERIAL MVT
Defaults for documents items Movement type
notes which apply to the document as a whole. Section Heading
Goods movement type
R
Plant
Plant number
R
Storage location
Storage Location (where goods to be transferred resides in issuing location)
O
Enter the number for the movement type or choose a movement type from the pulldown table. Enter or select a Plant from the pull-down table.
Enter a Storage location or select from the pull-down table.
415Q
Enter the plant number on this screen and it is carried over to the detail screen If Storage Location is entered, it is carried through to item details screen. If not entered, storage location will be required on item details screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press Enter information in the fields as specified in the below table: Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Recipient
Recv. Sloc
Description Recipient for whom the material or the service is destined. Receiving Plant/Storage location where material will reside after transfer.
R/O/C O
User Action and Values Enter recipient
R
Enter receiving storage location.
Page | 97
Comments
Defaults to same location type as sending location.
MM COURSE: IM MATERIAL MVT Material
Material number
R
Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Sloc
The storage location where the material is currently stored. WBS Element
R
Enter the storage location - if not entered on initial screen.
R
Enter the WBS Element
WBS Element
Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of Measure (entry) if this field is left blank. Pull down table access.
Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.
Save the transaction. (Select yellow file folder, or F11).
Page | 98
MM COURSE: IM MATERIAL MVT 3.
MM-MIGO-TP-Transfer Posting from Project to Revenue Stock
Overview
Material needs to be transferred from Project Stock to Revenue Stock in one step as per requirement.
Business Process Description Overview 1. For certain materials, we need to do transfer from Project Stock to Revenue Stock in one step to meet the requirement of material against Project. 2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Project Stock to Revenue Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 411+ Q.
NOTE: The movement types 411+Q Transfer posting of special stocks E, K, and Q to company's own stock The quantity is transferred from unrestricted-use special stock Q (project stock) to unrestricted-use storage location stock. The corresponding special stock indicator is required for Q
Input - Required Fields Document Date (MM/DD/YY)
Field Value / Comments Date that the document is entered.
Posting Date (MM/DD/YY)
Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Sloc Material
Receiving Plant/Storage location where materials will reside after transfer Material number
Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
Page | 99
MM COURSE: IM MATERIAL MVT WBS Element
Required WBS element (A WBS element describes a task or a partial task that can be divided.)
Tips and Tricks-
1. If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items.
2. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a movement type. Another is done through a material document. 3. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between Plants, 412 movement type is the reversal of movement type 411 Path-To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus
d) Logistics > Material Management > Inventory Management > Goods Movement > Transfer Posting
Via Transaction Code
MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting Others”, enter information in the fields as specified in the below table:
Page | 100
MM COURSE: IM MATERIAL MVT
Movement type 411Q
Selection ReferenceField Name To Reservation
Description Reservation number
R/O/C o
Document Date Posting Date
Default is current system date
R
Default is current system date
R
User may select other posting date.
Material slip Doc.
Identifier of an external document Document header text.
O
Enter external document number if available Enter any necessary notes for
O
User Action and Values In case required to transfer against Reservation request otherwise leave blank. No action necessary
Page | 101
Comments
The system checks whether the posting date entered is allowed by means of the posting period permitted.
MM COURSE: IM MATERIAL MVT header text
Defaults for documents items Movement type
Contains explanations or notes which apply to the document as a whole. Section Heading
this transfer document
Goods movement type
R
Plant
Plant number
R
Storage location
Storage Location (where goods to be transferred resides in issuing location)
O
Enter the number for the movement type or choose a movement type from the pulldown table. Enter or select a Plant from the pull-down table.
Enter a Storage location or select from the pull-down table.
Enter the plant number on this screen and it is carried over to the detail screen If Storage Location is entered, it is carried through to item details screen. If not entered, storage location will be required on item details screen.
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press Enter information in the fields as specified in the below table: Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Recipient
Recv. Sloc
Description Recipient for whom the material or the service is destined. Receiving Plant/Storage location where material will
R/O/C O
User Action and Values Enter recipient
R
Enter receiving storage location.
Page | 102
Comments
Defaults to same location
MM COURSE: IM MATERIAL MVT reside after transfer. Material
Material number
R
Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Sloc
The storage location where the material is currently stored. WBS Element
R
Enter the storage location - if not entered on initial screen.
R
Enter the WBS Element
WBS Element
type as sending location. Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.
Save the transaction. (Select yellow file folder or F11).
Page | 103
MM COURSE: IM MATERIAL MVT 4.
MM-MIGO-TP-TransferPosting Between Revenue to Project Stocks
Overview
Material needs to be transferred from Revenue Stock to Project Stock in one step to meet the requirement of material against Project.
Business Process Description Overview 1. For certain materials, we need to do transfer from Revenue Stock to Project Stock in one step to meet the requirement of material against Project. 2. This movement is called as Transfer Posting Plant to Plant in SAP. It is decided to carry out single step transfer posting through from Revenue Stock to Project Stock.
3. The issuing Plant/Storage Location to do transfer posting with Movement Type 415.
NOTE: The movement types 415 Q Transfer posting to project stock You can use this movement type to carry out a transfer posting from your own unrestricted-use stock, consignment stock, and other project stock to a project stock. Possible special stock indicators: E, K, Q
Input - Required Fields Document Date (MM/DD/YY)
Field Value / Comments Date that the document is entered.
Posting Date (MM/DD/YY)
Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Sloc Material
Receiving Plant/Storage location where materials will reside after transfer Material number
Quantity
Quantity of material to be transferred.
Page | 104
MM COURSE: IM MATERIAL MVT Storage location
Storage location where material resides prior to transfer
WBS Element
Required WBS element (A WBS element describes a task or a partial task that can be divided.)
Tips and Tricks
If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a movement type. Another is done through a material document. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a transfer between Plants, 416 movement type is the reversal of movement type 415 To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus
e) Logistics > Material Management > Inventory Management > Goods Movement > Transfer Posting
Via Transaction Code
MIGO
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting Others”, enter information in the fields as specified in the below table:
Page | 105
MM COURSE: IM MATERIAL MVT
Movement type 415
Selection ReferenceField Name To Reservation
Description Reservation number
R/O/C o
Document Date Posting Date
Default is current system date
R
Default is current system date
R
User may select other posting date.
Material slip Doc.
Identifier of an external document Document header text.
O
Enter external document number if available Enter any necessary notes for
O
User Action and Values In case required to transfer against Reservation request otherwise leave blank. No action necessary
Page | 106
Comments
The system checks whether the posting date entered is allowed by means of the posting period permitted.
MM COURSE: IM MATERIAL MVT header text
Defaults for documents items Movement type
Plant
Contains explanations or notes which apply to the document as a whole. Section Heading
this transfer document
Goods movement type
R
Plant number
R
Enter the number for the movement type or choose a movement type from the pulldown table. Enter or select a Plant from the pull-down table.
Enter the plant number on this screen and it is carried over to the detail screen Storage Storage Location (where O Enter a Storage location or If Storage location goods to be transferred select from the pull-down Location is resides in issuing location) table. entered, it is carried through to item details screen. If not entered, storage location will be required on item details screen. (Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press
Enter information in the fields as specified in the below table: Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Recipient
Description Recipient for whom the material or the service is destined.
R/O/C O
User Action and Values Enter recipient
Page | 107
Comments
MM COURSE: IM MATERIAL MVT Recv. Sloc
Receiving Plant/Storage location where material will reside after transfer.
R
Enter receiving storage location.
Material
Material number
R
Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Sloc
The storage location where the material is currently stored. WBS Element
R
Enter the storage location - if not entered on initial screen.
R
Enter the WBS Element
WBS Element
Defaults to same location type as sending location. Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.
Save the transaction. (Select yellow file folder or F11).
Page | 108
MM COURSE: IM MATERIAL MVT 5.
MM-MIGO-TP-Two-Step Stock Transfer between Slocs
Overview
Material needs to be transferred from one storage Location to another in two steps.
Business Process Description Overview For certain materials, we need to do transfer from one storage location to another storage location in two steps. This transfer posting can take place in two ways. One is single step transfer posting and the other one is known as Two step Transfer posting. For Storage Location with in a Plant, if required to carry out two steps transfer posting to track issue and receipt entries with stock in transit details, following transaction activities will followThe issuing Storage Location to do transfer posting with movement type 913 for removing the stock. The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks.
NOTE: The movement types above also allow the material to move from one location to another within the same plant. The receiving location defaults to the sending location, but may be over-ridden as necessary.
The issuing Storage Location to do transfer posting with movement type 913 for removing the stock. Input - Required Fields Document Date (MM/DD/YY) Réservation no. Posting Date (MM/DD/YY)
Field Value / Comments Date that the document is entered. Reservation number from reservation list. Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Location
Storage location where materials will reside after transfer
Material
Material number
Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
Page | 109
MM COURSE: IM MATERIAL MVT
The receiving Storage Location to do transfer posting with movement type 915 for placement of stocks Input - Required Fields Document Date (MM/DD/YY) Material Document Number Posting Date (MM/DD/YY)
Field Value / Comments Enter the document creation date. Enter the Document Number. Date that the document is posted.
Movement Type
Movement type to be used.
Plant
Plant number
Receiving Location
Storage location where materials will reside after transfer
Material
Material number
Quantity
Quantity of material to be transferred.
Storage location
Storage location where material resides prior to transfer
Tips and Tricks If the user enter the issuing Plant and Storage Location in the Enter Transfer Posting: Initial Screen and the data is carried through to the detail line items. It is sometimes necessary to reverse a transfer order due to user error. For example, an incorrect quantity is entered or the wrong material was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a movement type. Another is done through a material document. To reverse a transfer by material document follow the menu path: Logistics > Material Management > Inventory Management > Material Document > Cancel/Reverse. The material document is needed for this transaction.
Procedural Steps
Access transaction by:
Via Menus
Via Transaction Code
f) Logistics > Material Management > Inventory Management > Goods Movement > Transfer Posting g) MIGO
Page | 110
MM COURSE: IM MATERIAL MVT
Step I - Transfer posting at the issuing storage location Note-At receiving storage location there will be a reservation for movement type 913 is required to be created.
Select Transfer Posting from the drop-down menu and on Screen “Transfer Posting -reservation”, enter information in the fields as specified in the below table: 1.Select Transfer posting
3. Select Movement Type 913
2. Select reservation as reference and enter reservation number 4. Data from reservation will get automatically fetch up here.
Selection Reference-
Field Name Document Date Posting Date
Description Default is current system date
R/O/C R
User Action and Values No action necessary
Default is current system date
R
User may select other posting date.
Page | 111
Comments
The system checks whether
MM COURSE: IM MATERIAL MVT the posting date entered is allowed by means of the posting period permitted. Reservation number Material slip Doc. header text
Movement type
Plant
Reservation number
R
Identifier of an external document Document header text. Contains explanations or notes which apply to the document as a whole. Goods movement type
O
Plant number
R
O
R
Enter external document number if available Enter any necessary notes for this transfer document
Enter the number for the movement type or choose a movement type from the pulldown table. Enter or select a Plant from the pull-down table.
Enter the plant number on this screen and it is carried over to the detail screen Storage Storage Location (where O Enter a Storage location or If Storage location goods to be transferred select from the pull-down Location is resides in issuing location) table. entered, it is carried through to item details screen. If not entered, storage location will be required on item details screen. (Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Press
Enter information in the fields as specified in the below table: Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Page | 112
MM COURSE: IM MATERIAL MVT
Field Name Recipient
Description Recipient for whom the material or the service is destined. Storage location where material will reside after transfer.
R/O/C O
User Action and Values Enter recipient
R
Enter receiving storage location.
Material
Material number
R
Enter the material identifier.
Quantity
Material quantity
R
Enter the quantity of the material to be moved.
UnE
The unit of measure in which the goods movement is entered.
O
Enter the unit of measure if different than the default.
Sloc
The storage location where the material is currently stored.
R
Enter the storage location - if not entered on initial screen.
Recv. Sloc
Comments
Defaults to same location type as sending location. Pull down table access. The quantity is automatically converted to stock-keeping units. Pull down table access. The system will use the default unit of measure (entry) if this field is left blank. Pull down table access.
Multiple materials may be handled with the same goods movement screen. Pressing ENTER locks the material for this transaction but allows for any quantity changes prior to saving the goods movement.
Check and post the document.
Step II- Transfer posting at the receiving storage location-
Page | 113
MM COURSE: IM MATERIAL MVT 1.Select place in storage- Reservation
2. Enter the material document Number
3. Enter movement type 915 4. Enter the data of issuing as well as receiving storage location
Enter the data as the same as mentioned for issuing storage location only movement type will be “915”.
Check and post the document.
Page | 114
MM COURSE: IM MATERIAL MVT 6.
MM-MB1B-TP-Transfer Posting of Input Material for Subcontracting Vendor End Mvt-541
Overview:
Transfer posting of Input material required by subcontractor at subcontractor’s end
Business Process Description Overview Whenever an excisable material is going outside the plant for subcontracting then raw material need to be transferred to subcontractor
Input - Required Fields Purchase Order Number
Required
Storage Location
Required
Output - Results Material Document Generated
Field Value / Comments
Comments Transfer posting of material done at subcontractor end
Procedure Steps
Access transaction by:
Via Menus
Via Transaction Code Movement Type
(a) Logistics Materials Management Inventory Management Goods Movement Transfer Posting MB1B 541
Page | 115
MM COURSE: IM MATERIAL MVT
On screen “Enter Transfer Posting: Initial Screen”
Field Name Movement Type
Description Enter Movement type for Transfer Posting
R/O/C R
User Action and Values Use Movement type-541
Plant
Enter Plant from where transfer posting to be done
R
Enter Plant
Storage Location
Enter storage Location from where material to be transferred
R
Enter the storage location where stock exists
Comments
Click here to enter the PO number which you are referring for Subcontracting
Use Movement Type -541
Enter Plant from where material to be transferred
Enter Storage Location from where material to be transferred
Page | 116
MM COURSE: IM MATERIAL MVT On screen “Enter Transfer Posting: Initial Screen”
Field Name Purchase Order Number
Description Enter PO Number you are referring for subcontracting
R/O/C R
User Action and Values Enter PO number
Comments
Enter Purchase Order number and PO line item After entering the PO number click on the tab Adopt+Details
Page | 117
MM COURSE: IM MATERIAL MVT In the screen “Enter Transfer Posting: New Item 001”
Material Code and Quantity will be picked from Purchase Order, you have to check and confirm and after that press Save button
R = Required, O = Optional, C = Conditional
As soon as you press Save button you will get Page | 118 material document number. With the help of this number you will generate Subcontracting Challan
MM COURSE: IM MATERIAL MVT
Page | 119
MM COURSE: IM MATERIAL MVT 7.
MM-MB90 STO issue note print out
Overview A STO (stock transfer note) Issue note needs to be printed Business Process Procedure Overview
This procedure details how to print a STO Issue note created in R/3 by T code MB90
Input – Required Fields
Message Data
Field Value/Comments
Details the type of message to print.
Output - Results
Comments
A successfully printed STO Issue note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
Page | 120
MM COURSE: IM MATERIAL MVT
On screen “out put for goods movement”, enter information in the fields as specified in the table below:
Select Output type ZSTO Select processing mode, Transmission medium, sort order Enter material document number
Select the proper document number and click execute
Page | 121
MM COURSE: IM MATERIAL MVT
Select proper printer and click on print
Page | 122
MM COURSE: IM MATERIAL MVT
Select proper printer
Click print
Press Enter/print STO Issue notes will be as below.
Page | 123
Print preview can be seen from here
MM COURSE: IM MATERIAL MVT
Page | 124
MM COURSE: IM MATERIAL MVT
4. Goods Issue 1.
MM-MIGO-GI- Goods Issue to Project from Project Stock
Overview When a manual goods issue is required to issue material to project from the project stock
BUSINESS PROCESS PROCEDURE OVERVIEW In this case Goods Issue required for issue the material to Projects from Project Stock. The process of consuming the inventory from the Project Stock to Project shall be to all Project based procurement and subsequent issue for Project use. Transaction code-MIGO
Input – Required Fields Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Storage location Material Quantity UnE Reservation number
Output - Results The output is a material document which can contain accounting, profit center, and other financial postings.
Field Values/Comments Date that the document is entered. Date that the document is posted. Movement type to be used.(281Q) The plant of manufacture. Location from which material will be issued. Material to be issued to the manufacturing order. Quantity of material to be issued. Unit of measure for material to be issued. Enter the reservation number from the network release.
Comments Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is also created.
Tips and Tricks
Page | 125
MM COURSE: IM MATERIAL MVT It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered or the wrong Reservation was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a material document. Another is done through a movement type. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a goods issue to Project from Project Stock is 281 Q, would be a “282Q” movement type
Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
b) Logistics > Material Management > Inventory Management > Goods Movement > Goods Issue MIGO
Screen “Goods Issue-Others”, will be displayed. On screen “Goods Issue-Others:” fill in the following fields:
Page | 126
MM COURSE: IM MATERIAL MVT
Enter Reservation number
Select Document type
Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Fill quantity in Quantity tab.
Page | 127
MM COURSE: IM MATERIAL MVT
Enter quantity here.
Select Item OK
Page | 128
MM COURSE: IM MATERIAL MVT
Select ITEM OK.
Check document for error and post the document.
Page | 129
MM COURSE: IM MATERIAL MVT
CHECK the document and POST it.
Document number will be created
Page | 130
MM COURSE: IM MATERIAL MVT 2.
MM-MIGO-GI- Return Partial Qty. against reservation
Overview Returning the partial quantity of a material which was issued against the reservation BUSINESS PROCESS PROCEDURE OVERVIEW
Incase when a goods is to return to store which was issued against the reservation. It might be issued to Project, cost center, production order etc. It is sometimes necessary to reverse a goods issue due to lesser requirements by the user. If a material was issued to the project or cost center against the reservation but now requirement is less and it requires returning to the store.
Input – Required Fields Document Type Material Document
Field Values/Comments Return Delivery A document number by which material has been issued.
Movement type
System will automatically pick the +1 to the movement type by which Material has been issued.
Output - Results The output is a material document which can contain accounting, profit center, and other financial postings.
Comments Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is also created.
Procedural Steps
Access transaction by:
Page | 131
MM COURSE: IM MATERIAL MVT Via Menus
c) Logistics > Material Management > Inventory Management > Goods Movement > Goods Issue MIGO
Via Transaction Code
MIGO
Screen “Enter Goods Issue: Initial Screen”, will be displayed.
Select MATERIAL DOCUMENT
Select the Document type (RETURN DELIVEY)
On screen “Return delivery material document” fill in the following fields:
Page | 132
MM COURSE: IM MATERIAL MVT
Please note, the fields that appear and those that are required are completely dependent upon the movement type and reservation number selected by the user.
Check the document for error and post the document.
Page | 133
MM COURSE: IM MATERIAL MVT
Save the document. Check the stock will be getting increased.
Page | 134
MM COURSE: IM MATERIAL MVT 3.
MM-MIGO-GI- Reversal of Project Stocks to Project
Overview When a Goods Issue is required to be reversed from project
BUSINESS PROCESS PROCEDURE OVERVIEW When a Goods Issue to project is has been done but it required to be reversed due fewer requirement of material for project or for some other reason,
Input – Required Fields
Field Values/Comments
Document type Reference document Document number Movement Type
Return delivery R02 Material Document. Document number by which material was issued System will automatically pick the movement type 282-Q
Output - Results The output is a material document which can contain accounting, profit center, and other financial postings.
Comments Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is also created.
Procedural Steps
Access transaction by:
Via Menus Via Transaction Code
d) Logistics > Material Management > Inventory Management > Goods Movement > MIGO MIGO
Page | 135
MM COURSE: IM MATERIAL MVT
In following screen fill the required fields.
Select the document type(return delivery) Select reference document(materail document) Enter the document number .
On screen “Return delivery material document:” fill in the following fields:
Page | 136
MM COURSE: IM MATERIAL MVT
Please note, the fields that appear and those that are required are completely dependent upon the document number selected by the user.
Click Item OK, Check the document for error and post the document. Note- System shall generate Material Document number.
Page | 137
MM COURSE: IM MATERIAL MVT 4.
MM-MIGO-GI-Goods Issue for Own Consumption
Overview When a goods is required to be issue for own consumption by transaction code MB1A BUSINESS PROCESS PROCEDURE OVERVIEW
In this case Goods Issue or Goods Withdrawal is required for own consumption. Some examples of goods issue requirements are as follows: 1. Material is required to deliver to the production line. 2. The process of consuming the inventory from the warehouse to cost center, 3. Material is required for consumables like cotton waste, hand gloves, etc.
Input – Required Fields Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Storage location Material Quantity UnE Reservation
Output - Results The output is a material document which can contain accounting, profit center, and other financial postings.
Field Values/Comments Date that the document is entered. Date that the document is posted. Movement type to be used. The plant of manufacture. Location from which material will be issued. Material to be issued to the manufacturing order. Quantity of material to be issued. Unit of measure for material to be issued. Reservation number, a unique number.
Comments Each time an inventory movement is posted a Material document is created by The system. If the movement has a financial impact an Accounting document is also created.
Procedural Steps
Page | 138
MM COURSE: IM MATERIAL MVT Access transaction by:
Via Menus
e) Logistics > Material Management > Inventory Management > Goods Movement > Goods Issue
Via Transaction Code
MB1A
Screen “Enter Goods Issue: Initial Screen”, will be displayed. Enter the header level data 1. Document Date. 2. Movement type, 3. Plant, 4. Storage location
Page | 139
MM COURSE: IM MATERIAL MVT
On screen “Enter Goods Issue: New Items:” fill in the following fields: Enter the header level data 1. Quantity, 2. Cost center,
Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Page | 140
MM COURSE: IM MATERIAL MVT
Field Name Movement type G/L account
Business Area Cost center Recipient
Description Defines type of movement to be performed by the transaction Identifies G/L account in chart of accounts
R/O/ C View
User Action and Values Defaults from previous screen
O
Enter if required
Identifies the business area
O
Identifies cost center
R
Identifies destination of material Material to be issued Quantity of material to be issued
O R R
Enter material issued. Enter quantity of material to be issued.
R
Sloc
Unit of measure in which goods issue is entered. Storage location
Plant
Plant location.
R
Text
Descriptive text
O
Enter unit of measure for material issued. Defaults from previous screen. Defaults from previous screen. Enter if desired
Material Quantity UnE
R
Comments
Shall automatically pick from Reservation, if issued against Reservation.
Is required if issuing against the cost center.
Press the ENTER button or select the green checkmark icon.
For a Reservation, on the screen “Enter Goods Issue: Initial Screen:” press the “To Reservation” button.
Page | 141
MM COURSE: IM MATERIAL MVT
On the pop-up screen “Reference: Reservation” fill in the following fields:
Field Name Reservation
R/O/C R
Cost Center
Description Number which identifies a material reservation or dependent requirement Number of the storage location from which the material will be withdrawn Material number of the order, if order number is not known Cost Center
Order
Number identifying the
O
SLoc
Material
O
User Action and Values Enter if known or leave blank and search using the “Find Reservation” section below. Enter, select or leave blank
O
Enter or select from matchcode
O
Enter if the user want to search for reservations for a specific cost center Enter if appropriate
Page | 142
Comments
MM COURSE: IM MATERIAL MVT
WBS Element Network Asset Receiving Plant
Receiving Sloc. Sales Order Plant Requirements Date
task order Work Breakdown Structure element Network number for account assignment Main fixed asset number The receiving plant or internal unit that will receive the material Receiving Storage Location Sales Order number Plant for the order Date for the order reservations to be executed
O
Enter if appropriate
O
Enter if appropriate
O O
Enter if appropriate Enter if appropriate
O
Enter if appropriate
O O O
Enter if appropriate Enter if appropriate Enter if appropriate
Press “Enter”.
Click the “Adopt” button “F5”.
Page | 143
MM COURSE: IM MATERIAL MVT
Save the transaction using the “Save” button or press “Control S”.
Page | 144
MM COURSE: IM MATERIAL MVT 5.
MM-MB90 GI note print out
Overview A Goods Issue note needs to be printed Business Process Procedure Overview
This procedure details how to print a GI note created in R/3 by T code MB90
Input – Required Fields
Message Data
Field Value/Comments
Details the type of message to print.
Output – Results
Comments
A successfully printed GI note
Procedural Steps
Access transaction by:
Via Transaction Code
MB90
Page | 145
MM COURSE: IM MATERIAL MVT
On screen “out put for goods movement”, enter information in the fields as specified in the table below:
Select Output type ZGI Select processing mode,medium ,sort order. Entermaterial document number
Select the proper document number and click execute
Page | 146
MM COURSE: IM MATERIAL MVT
Click EXECUTE
Select proper printer and click on print
Page | 147
MM COURSE: IM MATERIAL MVT
Select proper printer
Print preview can be seen from here Click print
Press Enter GI note will be as below.
Page | 148
MM COURSE: IM MATERIAL MVT
Page | 149
MM COURSE: IM MATERIAL MVT
5. Goods Movement - Others 1.
MM-MB02-Change Material Document
Overview A material document needs to be changed. BUSINESS PROCESS PROCEDURE OVERVIEW When you do any receipts, Issue or stock transfers a material and a accounting document is get created. You can change only unloading point and enter a information text using this transaction.(MB02)
Input – Required Fields Material Document No.
Field Values/Comments If the number is known, enter it. If not, conduct a match-code search for it.
Output - Results A Change Material Document Overview Screen
Comments You can use the magnifying glass to view the details and change the Unloading point and texts.
Tips and Tricks You can also see the accounting document by clicking on the accounting document tab.
Procedural Steps
Access transaction by:
Via Menus
(a) Logistics Material Management Inventory Management Material Document Change (b) Logistics Sales and Distribution Foreign Trade/Customs General Foreign Trade Processing Environment Purchase – Import Inventory
Page | 150
MM COURSE: IM MATERIAL MVT
Via Transaction Code
Management Material Document Change (c) Logistics Production KANBAN Environment Inventory Management Material Document Change MB02
On screen “Change Material Document: Initial Screen”, enter information in the fields as specified in the below table:
Enter document no.
Field Name Material Document Material Document Year
Description Alphanumeric key that uniquely identifies the material document. Calendar year of the material document
R/O/ C R
User Action and Values
Comments
If unknown, conduct a matchcode search
O
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
Page | 151
MM COURSE: IM MATERIAL MVT Press the ENTER button. On screen “Change Material Document: Overview”, the fields will be filled in with information from the original material document. The user may change the following fields if the user presses the “Details from Item” radio button:
Enter unloading point Enter a text here
Field Name Unloading point Text
Description Point at which the material will be unloaded Explanatory text
R/O/ C O
User Action and Values
O
None of the other fields may be changed
Save the transaction. (Select yellow file folder or F11).
Page | 152
Comments
MM COURSE: IM MATERIAL MVT 2.
MM-MB90-Processing of Material Document
Overview
User wishes to Reprocess Outputs for Material Documents
(Print) .
Business Process Description Overview This process describes the method to reprocess output for Material Documents
Input - Required Fields Output Type Transmission Medium Sort Order Processing Mode Material Document Year Material Document
Field Value/Comments GR note/GI note/Excise note etc.
Printout/Fax/Mail etc.
Output - Results Processed Output for Material Document
Comments
Tips and Tricks Only Material Documents for Goods Receipts can be processed using this process
Page | 153
MM COURSE: IM MATERIAL MVT Procedural Steps
Access transaction by: Via Menus Logistics> Materials Management> Inventory Management> Material Document> Process Output
Logistics> Sales and Distribution> Foreign Trade/Customs> General Foreign Trade Processing> Environment> Purchase – Import> Inventory management> Material Document> Process Output
Logistics> Logistics Execution> Inbound Process> Goods Receipt for Purchase Order, Order, Other …> Print and Communication> Goods Receipt Messages
Logistics> Logistics Execution> Outbound Process> Goods Issue for Other Transactions> Print and Communication> Goods Issue Messages
Logistics> Production> KANBAN> Environment> Inventory Management> Material Document> Process Output
Logistics> Environment> Environment> Master Data> Subsequent Settlement> Vendor Rebate Arrangements> Environment> Condition/Arrangement> Environment> Pricing> Environment> Value assignment> Inventory management> Material document> Print/transmit
Via Transaction Code
MB90
Page | 154
MM COURSE: IM MATERIAL MVT
On screen “Output from Goods Movement”, enter the below information:
Enter material document number Field Name Output Type
Description Specifies the kind of output to be produced.
Transmission Medium Sort Order
Message transmission medium Sort order for output from goods movements Expansion Levels of batch where used list Material doc. year
Processing Mode Material Document Year Material Document
Number of material document
R/O/C R
R
User Action and Values If output type is unknown, conduct a match code search for this number Specifies how the output will be produced Controls the sorting of Output
R
Drop-down menu is available
R
O R
Select the Execute button to reprocess the output
Page | 155
Comments
MM COURSE: IM MATERIAL MVT
Page | 156
MM COURSE: IM MATERIAL MVT
Select the printer
Exit this view. (Click on yellow up-facing arrow icon, or Shift-F3)
Page | 157
MM COURSE: IM MATERIAL MVT 3.
MM-ZMMP_SMO01_Slow moving_Non moving_Obsolete
Overview
For material slow moving, non-moving, obsolete creation.
Business Process Description Overview This process describes how to put any material in slow moving, non-moving or obsolete category.
Input - Required Fields
Field Value/Comments
Plant
Enter the plant no.
Storage location
Enter the Storage location no.
Output – Results Material slow moving non moving obsolete report
Comments
Page | 158
MM COURSE: IM MATERIAL MVT Procedural Steps
Put any material in slow moving, non moving or obsolete category
Access transaction by:
Transaction Code
ZMMP_SMO01
On screen “Material slow Moving Non Moving Obsolete creation”, enter the below information:
Page | 159
MM COURSE: IM MATERIAL MVT
Field Name Plant
Description Enter the plant no.
R/O/C M
Storage Location
Enter the Storage location in which the material is stored.
M
User Action and Values Unique no. identifying the plant Storage location in that plant where the material is stored
Comments
On screen “Material slow Moving Non Moving Obsolete creation”, Press Execute:
Page | 160
MM COURSE: IM MATERIAL MVT
As soon as User press Execute button, system will Display “Material slow Moving Non Moving Obsolete “ report.
Page | 161
MM COURSE: IM MATERIAL MVT
6. Outbound Delivery 1.
MM-MIGO-VL10B & VL02N-Create Outbound Delivery & PGI
Overview Outbound Delivery will be created if a material is required to transfer from One Plant to Another Plant within BSNL with reference to Stock transfer Purchase Order(Refer STO manual).
Create Outbound Delivery by Supplying Plant Access Transaction By:
Transaction Code VL10B VL02N VL03N
Activity Create Outbound Delivery with reference to Stock Transfer PO Change Outbound Delivery/ Post Goods Issue Display Outbound Delivery
2. Execute
1. Enter the purchasing document no.
Page | 162
MM COURSE: IM MATERIAL MVT
3. Select background
Select the line item and click on background to create outbound delivery
3. Click on show delivery
Click on Show delivery tab to see the Outbound Delivery Number
Page | 163
MM COURSE: IM MATERIAL MVT
4. Display the outbound delivery
Post Goods Issue Access Transaction by:
Transaction Code VL02N
Activity Change Outbound Delivery
In the screen “Change Outbound Delivery” enter the following data:
Field Name Outbound Delivery Number
Description Enter the Desired Outbound Delivery Number
R/O/C R
Storage Location
Enter the Storage Location from where Material will be Picked Quantity of the material to be picked
R
Quantity
R
User Action and Values Enter the Outbound Delivery number for which you want to make Goods Issue Enter the Storage Location from where Material will be Picked Quantity of the material to be picked
Page | 164
Comments
MM COURSE: IM MATERIAL MVT
1. Enter the outbound delivery no.
2. Enter the picked qty, storage location, here
In the Screen “STO Cross – Company XXXXXXXX Change Overview” if you press Post Goods Issue tab system will remove the stock from your end and it will show at vendor’s end.
Page | 165
MM COURSE: IM MATERIAL MVT
See the document change message.
Verification of Accounting Document during PGI (Post Goods Issue)
Access the Transaction by
Transaction Code VL03N
Activity Display Outbound Delivery
Page | 166
MM COURSE: IM MATERIAL MVT Enter the following field in the screen “Display Outbound Delivery”
Field Name Outbound Delivery Number
Description Enter the Desired Outbound Delivery Number
R/O/C R
User Action and Values Enter the Outbound Delivery number for which you want to make Goods Issue
Click on display document
Click on accounting document
Page | 167
Comments
MM COURSE: IM MATERIAL MVT
Page | 168
MM COURSE: IM MATERIAL MVT
Page | 169
MM COURSE: IM MATERIAL MVT
7. Returnable Gatepass (RGP) 1.
MM-ZMMP-RGP01-(With Material Document)
Overview Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.
Business Process Description Overview This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting material document number.
Input - Required Fields Reference Type Material Documents Number
Field Value/Comments
01-With Reference to Material Document Transfer Posting Material Document Number (Using Movement type-941)
Output - Results
RGP Number created
Comments
This for RGP with document reference.
Page | 170
MM COURSE: IM MATERIAL MVT Procedural Steps
Create Material Document
On Screen “Enter Transfer Posting” Enter the following Information:
Enter movement type 941
Field Name Movement Type Plant
Storage Location
Description Enter Movement type for Transfer Posting of material at Vendor End Enter Plant Code from which material is being Stock Transferred to Vendor Enter Storage Location
R/O/C M
User Action and Values Use Movement Type - 941
M
Drop-down menu is available
M
Location from which material is being Stock Transferred
Comments
On Screen “Enter Transfer Posting: Collective Processing” enter the following information:
Page | 171
MM COURSE: IM MATERIAL MVT
Enter the vendor Enter the quantity and material, Sloc etc.
Field Name Material Code Quantity
Description Enter Material Code which will go outside Enter the quantity of material which is going outside
R/O/C M
User Action and Values Drop-down menu is available
M
Enter the quantity to be sent
Comments
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Page | 172
MM COURSE: IM MATERIAL MVT
After pressing save button you will gate document number here.
As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
Page | 173
MM COURSE: IM MATERIAL MVT Create RGP Number Access transaction by:
Transaction Code
ZMMP_RGP01 - Create ZMMP_RGP02 - Change ZMMP_RGP03 - Display
On screen “Returnable Gate Pass-Out”, enter the below information:
Data with reference to material document will get copied over here.
Page | 174
MM COURSE: IM MATERIAL MVT Field Name Reference Type
Description
R/O/C
Whether you want to create RGP with Material Document or Without material Document Transfer Posting Material Document of movement type-941 Year of material document Vendor Code
M
Planned Return Date Amount
Planned Return date of Material
M
Value of Total Material
O
Header Text Item Text
Any Specific Detail
O
Any Item Specific Detail
O
Material Document Doc. Year Vendor
M M M
User Action and Values If you want to create RGP with reference to material document then select- 01 Drop-down menu is available Enter Material Document year Vendor Code will be picked from Material Document Enter Planned Return Date of Material Enter the total value of material going outside the company Enter any specific detail you want to inform to Subcontrator Enter any Item Level specific detail you want to inform to Subcontrator
On screen “Returnable Gate Pass-Out”, Press Save:
Page | 175
Commen ts
MM COURSE: IM MATERIAL MVT
RGP number
As soon as User presses Save button, system will generate RGP Number.
When material is returned–
On screen “Enter Transfer Posting: Initial Screen” enter following details:
Page | 176
MM COURSE: IM MATERIAL MVT
Movement type 942
Field Name Movement Type Plant
Storage Location
Description Enter Movement type for Transfer Posting of material from Vendor End Enter Plant Code in which material is being Stock Transferred from Vendor Enter Storage Location
R/O/C M
User Action and Values Use Movement Type - 942
M
Drop-down menu is available
M
Location in which material is being Stock Transferred
Comments
On screen” Enter Transfer Posting: Collective Processing”: enter following details:
Page | 177
MM COURSE: IM MATERIAL MVT
Field Name Material Code Quantity
Description Enter Material Code which will come inside the company Enter the quantity of material which is coming inside
R/O/C M
User Action and Values Drop-down menu is available
M
Enter the quantity to be received
Comments
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Page | 178
MM COURSE: IM MATERIAL MVT
RGP return document number.
As soon as you press save button system will generate material document number with reference to this material documents you will create return RGP number
Create Return RGP number
Access the transaction by T Code:
Page | 179
MM COURSE: IM MATERIAL MVT Transaction Code
ZMMP_RGPRET01 - Create ZMMP_RGPRET02 - Change ZMMP_RGPRET03 - Display
On the Screen “Returnable Gate Pass-Return” enter the following details:
Enter RGP return document number.
Field Name Reference RGP Number Document Year Reference Material Document
Description Enter RGP number using which you sent the material outside
R/O/C M
User Action and Values Drop-down menu is available
Enter Document Year
M
Enter Document year
Enter Transfer Posting Material document of movement type -942
M
Drop-down menu is available
Page | 180
Comments
MM COURSE: IM MATERIAL MVT
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Return material document number.
As soon as you press Save button system will generate Return RGP number
Page | 181
MM COURSE: IM MATERIAL MVT 2.
MM-ZMMP-RGP01-(Without Material Document)
Overview Store Person need to send Returnable Gate Pass when a material goes out from the company on returnable basis.
Business Process Description Overview This process describes how to create RGP (Returnable Gate Pass) number against the transfer posting material document number.
Input - Required Fields Reference Type Material Documents Number
Field Value/Comments
01-With Reference to Material Document Transfer Posting Material Document Number (Using Movement type-941)
Output - Results
RGP Number created
Comments
This for RGP with document reference.
Procedural Steps
Create Material Document
On Screen “Enter Transfer Posting” Enter the following Information: Page | 182
MM COURSE: IM MATERIAL MVT
Enter movement type 941
Field Name Movement Type Plant
Storage Location
Description Enter Movement type for Transfer Posting of material at Vendor End Enter Plant Code from which material is being Stock Transferred to Vendor Enter Storage Location
R/O/C M
User Action and Values Use Movement Type - 941
M
Drop-down menu is available
M
Location from which material is being Stock Transferred
Comments
On Screen “Enter Transfer Posting: Collective Processing” enter the following information:
Page | 183
MM COURSE: IM MATERIAL MVT
Enter the vendor Enter the quantity and material, Sloc etc.
Field Name Material Code Quantity
Description Enter Material Code which will go outside Enter the quantity of material which is going outside
R/O/C M
User Action and Values Drop-down menu is available
M
Enter the quantity to be sent
Comments
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Page | 184
MM COURSE: IM MATERIAL MVT
After pressing save button you will gate document number here.
As soon as you press Save Button, system will generate Material Document Number.
Note- With reference to this Material Document you will create RGP Number
Page | 185
MM COURSE: IM MATERIAL MVT Create RMGP Number Access transaction by:
Transaction Code
ZMMP_RGP01 - Create ZMMP_RGP02 - Change ZMMP_RGP03 - Display
On screen “Returnable Gate Pass-Out”, enter the below information:
Data with reference to material document will get copied over here.
Page | 186
MM COURSE: IM MATERIAL MVT Field Name Reference Type
Description
R/O/C
Whether you want to create RGP with Material Document or Without material Document Transfer Posting Material Document of movement type-941 Year of material document Vendor Code
M
Planned Return Date Amount
Planned Return date of Material
M
Value of Total Material
O
Header Text Item Text
Any Specific Detail
O
Any Item Specific Detail
O
Material Document Doc. Year Vendor
M M M
User Action and Values If you want to create RGP with reference to material document then select- 01 Drop-down menu is available Enter Material Document year Vendor Code will be picked from Material Document Enter Planned Return Date of Material Enter the total value of material going outside the company Enter any specific detail you want to inform to Subcontrator Enter any Item Level specific detail you want to inform to Subcontrator
On screen “Returnable Gate Pass-Out”, Press Save:
Page | 187
Commen ts
MM COURSE: IM MATERIAL MVT
RGP number
As soon as User presses Save button, system will generate RGP Number.
When material is return –
On screen “Enter Transfer Posting: Initial Screen” enter following details:
Page | 188
MM COURSE: IM MATERIAL MVT
Movement type 942
Field Name Movement Type Plant
Storage Location
Description Enter Movement type for Transfer Posting of material from Vendor End Enter Plant Code in which material is being Stock Transferred from Vendor Enter Storage Location
R/O/C M
User Action and Values Use Movement Type - 942
M
Drop-down menu is available
M
Location in which material is being Stock Transferred
Comments
On screen” Enter Transfer Posting: Collective Processing”: enter following details:
Page | 189
MM COURSE: IM MATERIAL MVT
Field Name Material Code Quantity
Description Enter Material Code which will come inside the company Enter the quantity of material which is coming inside
R/O/C M
User Action and Values Drop-down menu is available
M
Enter the quantity to be received
Comments
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Page | 190
MM COURSE: IM MATERIAL MVT
RGP return document number.
As soon as you press save button system will generate material document number with reference to this material documents you will create return RGP number
Create Return RMGP number
Access the transaction by T Code:
Page | 191
MM COURSE: IM MATERIAL MVT Transaction Code
ZMMP_RGPRET01 – Create ZMMP_RGPRET02 – Change ZMMP_RGPRET03 – Display
On the Screen “Returnable Gate Pass-Return” enter the following details:
Enter RGP return document number.
Field Name Reference RGP Number Document Year Reference Material Document
Description Enter RGP number using which you sent the material outside
R/O/C M
User Action and Values Drop-down menu is available
Enter Document Year
M
Enter Document year
Enter Transfer Posting Material document of movement type -942
M
Drop-down menu is available
Page | 192
Comments
MM COURSE: IM MATERIAL MVT
On Screen “Enter Transfer Posting: Collective Processing” Press Save button:
Return material document number.
As soon as you press Save button system will generate Return RGP number
Page | 193
MM COURSE: IM MATERIAL MVT 3.
MM-ZMMP_RGP02-Change Returnable Gate Pass
Overview Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate Pass. Once you have created RGP then it may be required to change Planned Return Date, Amount, Item Text and Header Text. Prerequisite: 1. 2. 3.
Returnable Gate Pass Number should be known Returnable Gate Pass Year should be known RGP status should be open, there will be no change if RGP status is closed
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated and then if required changes will be done
Sr. Activity N o. 1 Enter RGP Number and RGP year
T Code
ZMMP_RG P02
Remarks
Enter desired RGP number and year
Procedural Steps
In the Screen ”Returnable Gate Pass Out” enter the following Data:
Field Name RGP Number
Description Enter RGP Number
R/O/C R
RGP Year
Enter RGP Year
R
User Action and Values Enter the RGP number on which you are sending the material Enter the year of RGP creation
Page | 194
Comments
MM COURSE: IM MATERIAL MVT
After entering the RGP number and year, press Enter and make required changes.
You cannot add any material You cannot change description of material You cannot change qty. issued
Enter RGP number
Enter RGP year
Page | 195
MM COURSE: IM MATERIAL MVT SAVE button.
After completion of changes press save
button.
Page | 196
MM COURSE: IM MATERIAL MVT 4.
MM-ZMMP_RGP03-Display Returnable Gate Pass
Overview Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate Pass. Once you have created RGP then it may be required to display RGP at any point of time
Prerequisite: 1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known
Business Process:
1. Materials which will go outside first their Returnable Gate Pass number will be generated and at any time of time it may be required to display Sr. Activity N o. 1 Enter RGP Number and RGP year
T Code
ZMMP_RGP03
Remarks
Enter desired RGP number and year
Procedural Steps
In the Screen ”Returnable Gate Pass Out” enter the following Data:
Field Name RGP Number
Description Enter RGP Number
R/O/C R
RGP Year
Enter RGP Year
R
User Action and Values Enter the RGP number on which you are sending the material Enter the year of RGP creation
After entering the RGP number and year, press Enter.
Page | 197
Comments
MM COURSE: IM MATERIAL MVT
Enter the RGP number and year and press ENTER.
Page | 198
MM COURSE: IM MATERIAL MVT 5.
MM-ZMMF_RGP-Returnable Gate Pass Output
Overview Materials which will go outside the company and which are expected to return back will be sent on Returnable Gate Pass Prerequisite: 1. Returnable Gate Pass Number should be known 2. Returnable Gate Pass Year should be known
Business Process:
Materials which will go outside first their Returnable Gate Pass number will be generated and then print output of RGP will go along with materials. Sr. Activity N o. 1 Enter RGP Number and RGP year
T Code
ZMMF_RG P
Remarks
Enter desired RGP number and year
Procedural Steps
In the Screen ”Returnable Gate Pass Generation” enter the following Data:
Field Name RGP Number
Description Enter RGP Number
R/O/C R
RGP Year
Enter RGP Year
R
User Action and Values Enter the RGP number on which you are sending the material Enter the year of RGP creation
Page | 199
Comments
MM COURSE: IM MATERIAL MVT
After entering the Selection Parameter, press Execute button
and analyze the report
Enter the RGP Number Enter the year of RGP creation
Enter Output Device
Click here for Print Preview
Click here for Print
Page | 200
MM COURSE: IM MATERIAL MVT Print Preview :
Page | 201
MM COURSE: IM MATERIAL MVT 6.
MM-ZMMP_RGPRET01-RGP - Return Material Gate Pass
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when material will come back then Return of Returnable Gate Pass will be generated against RGP number
Business Process Description Overview This process describes how to Return RGP (Returnable Gate Pass) number with reference to RGP number or material document
Input - Required Fields Reference RGP number
Field Value/Comments Enter the RGP number on which material was sent
Reference RGP Year
Enter the Year in which RGP was created
Reference Material Document
You have to enter Return Material Document number
Output – Results Return RGP Number created
Comments
Procedural Steps
Create Return RMGP Number Access transaction by:
Transaction Code
ZMMP_RGPRET01 - Create ZMMP_RGPRET02 - Change ZMMP_RGPRET03 - Display
Page | 202
MM COURSE: IM MATERIAL MVT
On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Reference RGP Document No. RGP Document Year Reference Material Document Number RGP Return Date
Description Enter the RGP number on which material was sent to Vendor
R/O/C R
User Action and Values Enter the RGP number on which material was sent to Vendor
Enter the RGP document year
R
If material was sent on the RGP with Material Document then you have to enter the Return Material Document Enter the Date on which material was received
R
Enter Return Material Document
R
Enter the Date on which material was received
Page | 203
Comments
MM COURSE: IM MATERIAL MVT
On screen “Returnable Gate Pass-Return”, Press Save: As soon as User presses Save button, system will generate Return RGP Number
Page | 204
MM COURSE: IM MATERIAL MVT 7.
MM-ZMMP_RGPRET02-RGP return change
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when material will come back then Return of Returnable Gate Pass will be generated against RGP number & how To make changes in the return of RGP
Business Process Description Overview This process describes how to make changes in RGP return with reference to RGP document no.
Input - Required Fields Reference RGP number
Field Value/Comments Enter the RGP number on which material was sent
Reference RGP Year
Enter the Year in which RGP was created
Reference Material Document
You have to enter Return Material Document number
Output - Results RGP–Return changed
Comments
Procedural Steps
Change Return RGP Number Access transaction by:
Transaction Code
ZMMP_RGPRET01 - Create ZMMP_RGPRET02 - Change ZMMP_RGPRET03 - Display
Page | 205
MM COURSE: IM MATERIAL MVT On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Reference RGP Document No. RGP Document Year Reference Material Document Number RGP
Description Enter the RGP number on which material was sent to Vendor
R/O/C R
User Action and Values Enter the RGP number on which material was sent to Vendor
Enter the RGP document year
O
If material was sent on the RGP with Material Document then you have to enter the Return Material Document Enter the Date on which material
O
Enter Return Material Document
O
Enter the Date on which
Page | 206
Comments
MM COURSE: IM MATERIAL MVT Return Date
was received
material was received
On screen “Returnable Gate Pass-Return”, Press Save:
Page | 207
MM COURSE: IM MATERIAL MVT
As soon as User presses Save button, system will change Return RGP Number.
Page | 208
MM COURSE: IM MATERIAL MVT 8.
MM-ZMMP_RGPRET03-RGP - Return display
Overview
Store Person need to send Returnable Gate Pass when a material goes out from the company and when material will come back then Return of Returnable Gate Pass will be generated against RGP number & how to display the RGP return.
Business Process Description Overview This process describes how to display RGP return with reference to RGP document no.
Input - Required Fields Reference RGP number
Field Value/Comments Enter the RGP number on which material was sent
Output - Results RGP–Return Display
Comments
Procedural Steps
Change Return RGP Number Access transaction by:
Transaction Code
ZMMP_RGPRET01 - Create ZMMP_RGPRET02 - Change ZMMP_RGPRET03 - Display
Page | 209
MM COURSE: IM MATERIAL MVT
On screen “Returnable Gate Pass-Return”, enter the below information:
Field Name Reference RGP Document No. RGP Document Year Reference Material Document
Description Enter the RGP number on which material was sent to Vendor
R/O/C R
Enter the RGP document year
O
If material was sent on the RGP with Material Document then you have to enter the Return Material
O
User Action and Values Enter the RGP number on which material was sent to Vendor
Enter Return Material Document
Page | 210
Comments
MM COURSE: IM MATERIAL MVT Number RGP Return Date
Document Enter the Date on which material was received
O
Enter the Date on which material was received
On screen “Returnable Gate Pass-Return”, Press enter:
Page | 211
MM COURSE: IM MATERIAL MVT
As soon as User press Enter button, system will display RGP return.
Page | 212
MM COURSE: IM MATERIAL MVT
8. Non Returnable Gatepass (NRGP) 1.
MM-MIGO-NRGP-Non Returnable Gatepass
Overview
Store Person need to send Non Returnable Gate Pass when a material goes out from the company on returnable basis.
Business Process Description Overview This process describes how to create NRGP (Non Returnable Gate Pass) number when a material goes out of the company and is not expected to come again
Input - Required Fields
Material Document Number
Field Value/Comments
Reference Material document number against which we will send the material
Output - Results
NRGP Number created
Comments
Non Returnable Material Gate Pass number will be created
Page | 213
MM COURSE: IM MATERIAL MVT Procedural Steps
Create Material Document Number
Access transaction by:
Transaction Code
MIGO
On screen “Goods Issue - Others”, enter the below information:
Enter Movement type 901
Select Goods Issue - Other
Page | 214
MM COURSE: IM MATERIAL MVT
Field Name Movement Type Material Code Quantity
Description Enter the Movement type for NRGP Material code for the material
R/O/C M
User Action and Values Movement Type Used is 901
M
Quantity of the material to be sent
M
Plant
Plant Code
M
Storage Location Vendor Cost Center
Storage Location
M
Enter Vendor Code Cost Center
M M
Enter the desired material code Enter the desired quantity of the material to be sent on NRGP Enter the Plant Code from where material will go out Storage Location from where material will go out Enter Vendor Code Manually Enter the Desired Cost Center
On screen “Goods Receipt - Others”, Press Save:
Page | 215
Comments
MM COURSE: IM MATERIAL MVT
Material Document Number
Note- As soon as User presses Save button, system will generate Material Document Number.
Page | 216
MM COURSE: IM MATERIAL MVT 2.
MM-ZMMF_NRGP- Non Returnable Gate Pass print out
Overview Whenever a material will go outside the company and is not expected to return then Non Returnable Gate Pass will be required during sending the material out
Prerequisite: 1. Appropriate material documents should be there
Business Process: 3. Non Returnable Gate Pass Print Output
Sr. Activity N o. 1 Enter Material document number
T Code
Remarks
ZMMF_NR GP
Procedural Steps
In the Screen ”Returnable Gate Pass Generation” enter the following Data:
Field Name Material Document Number
Description Enter the material document generated for Non Returnable Gate Pass
R/O/C R
User Action and Values Enter the material document generated for Non Returnable Gate Pass Press
Page | 217
Comme nts
MM COURSE: IM MATERIAL MVT After entering the Selection Parameter, press Execute button
Enter the material document number
Click on the Print Preview tab
Click PRINT to get the print out. Click here to see the print preview.
Page | 218
and analyze the report
MM COURSE: IM MATERIAL MVT The print preview:
Page | 219
MM COURSE: IM MATERIAL MVT
9. Physical Verification 1. MM-MIGO-Physical Inventory Verification Overview Physical inventory verification is required to be done. Business Process Description Overview Most companies carry out physical inventory verification periodically. When a company does not have many material management items, it is better to manually create single inventory documents. From these documents, a company can physically count material to enter into the system.
Input - Required Fields Document Date
Field Value / Comments Current date will default.
Planned Count Date
Current system date will default, change if necessary.
Plant
Key that identifies the plant for which the inventory document is being created.
Storage Location
Key that identifies the Sloc for which the inventory document is being created.
Output - Results Physical inventory document is manually created in the system.
Comments This is the material in stock list which will be helpful for physical verification.
Tips and Tricks Physical verification process in BSNL requires internal approval for loss / gain of inventory for which there is no time bound. In most instances these are closed only during the year end. Additionally, the process of Goods receipt/ issues is not stopped for physical verification. This is in conflict with the internal best practices defined in standard SAP process designed for Physical inventory. In view of this, a custom development suiting to BSNL is proposed.
Page | 220
MM COURSE: IM MATERIAL MVT Steps in Inventory verification processes-
SR.
Step
Mode
TCode
Responsibility
1
Inventory Report for Physical Verification
SAP
MB52
Stores
2
Organizing and Recording Physical Count
Manual
N/A
Stores and Finance
3
Difference List, Recount and Approval
Manual
N/A
Stores and Finance
4
Posting of Physical Verification differences
SAP
MIGO
Stores
Procedure Steps
Access Transaction by:
Via Menus
(a) Logistics > Material Management > Inventory Management > Environment > Stock > Warehouse Stock
Via Transaction Code
MB52
On screen Display Warehouse stock of material, enter information in the fields as specified in the below table:
Page | 221
MM COURSE: IM MATERIAL MVT
Enter plant, storage location.
Select No zero stock lines
Select Non hierarchical presentation, layout /DEFAULT
Page | 222
MM COURSE: IM MATERIAL MVT Field Name Material No.
Description Enter Material No.
R/O/C O
User Action and Values Enter or Select the materials from the full down file access
Company Code Plant
Enter Company code
O
Plant number
R
Storage location
Storage location
R
Special stock
Special stock indicator
O
Enter or Select the materials from the full down file access Enter or select Plant from the pull-down file access. Enter or select a storage location from the pull-down file access. Used if special stock is to be handled differently.
Comments If you want to have total stock ,don‟t enter the material.
Press “Execute (F8)” On screen press to Display warehouse stock of material”, Save the file in desired folder & take print out
Click here to convert the document to text format.
Page | 223
MM COURSE: IM MATERIAL MVT Use MIGO Screen to post the differences arisen from physical cost with Movement type 701 –for Goods receipts or 702 –for goods issue.
Goods receipts to increase the stock in system Access Transaction by:
Via Menus
Logistics > Material Management > Inventory Management > Goods movement > Migo
Via Transaction Code
MIGO
Select Goods receipts –Other - movement type 701, and enter the below information,
Field Name Material No. Quantity Plant
Description Enter Material No.
R/O/C R
Enter material quantity Plant number
R R
Storage location
Storage location
R
Cost center
Cost center for inventory verification. Enter 001(wrongly placed in store)
R
Reason for the movement
R
User Action and Values Enter or Select the materials of which inventory to increase. Enter material quantity Enter or select Plant from the pull-down file access. Enter or select a storage location from the pull-down file access. Enter the appropriate cost center. Enter 001
Page | 224
Comments
MM COURSE: IM MATERIAL MVT
Enter the movement type 701
Then finally check and post the document,
Page | 225
MM COURSE: IM MATERIAL MVT Select Goods receipts –Other - movement type 702,and enter the below information,
Field Name Material No. Quantity Plant
Description Enter Material No.
R/O/C R
Enter material quantity Plant number
R R
Storage location
Storage location
R
Cost center
Cost center for inventory verification. Enter 002(Missing from store) 003(Damaged)
R
Reason for the movement
R
User Action and Values Enter or Select the materials of which inventory to increase. Enter material quantity Enter or select Plant from the pull-down file access. Enter or select a storage location from the pull-down file access. Enter the appropriate cost center. Enter 002/003
Comments
Enter the movement type 702
Check and post the document.
Page | 226
View more...
Comments
