sap idoc.pdf

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SAP E.C.C. Modules, EDI Documents, and IDocs Master Module Sub-Module

Trans Set No.

IDOC EDIFACT GS1 Document Name & Notes The purpose of standard business documents is process automation. Some EDI Documents (X12 Transaction Sets) are paired with a reply (P.O. and P.O. Ack.) and others are their own reply (Inventory Inquiry/Advice). European EDIFACT and ODETTE documents are technically similar. Numerous less popular documents exist such as 113 Lobbyist Reporting; please inquire. XML based documents with standardized tags, schemas, etc., are administered by GS1 and OAGi. There is some overlap with X12 documents, but generally GS1 and OAGi documents are tightly focused such as the Delivery Ticket. EDIFACT documents predominate in European B2B as well as international transport (containers), insurance, and banking. Intermediate Documents (IDocs) are the standard format for positional text files created for the import/export of data. Each is specific to a document such as the P.O. IDocs also are structured so that fields and records can readily be added. Using Netweaver may reduce the needs for IDocs.

SAP Functions and Modules SAP FI (Financial Accounting) General Ledger Accounting (FI - GL) Special Ledger (FI - SL) Extended Ledger Accounts Payable (FI- AP) Accounts Payable Accounts Payable Accounts Payable

Invoice (Inbound) Consolidated Service Invoice/Statement Credit/Debit Adjustment

810 INVOIC01 811 812

Accounts Payable Accounts Payable Accounts Receivable (FI - AR) Accounts Receivable Accounts Receivable Accounts Receivable

Payment Order/Remittance Advice Application Advice

820 PEXR2001 824

Invoice (Outbound) Consolidated Service Invoice/Statement Credit/Debit Adjustment

810 INVOIC01 811 812

Accounts Receivable Accounts Receivable Accounts Receivable Deductions Settlement Accounts Receivable Deductions Settlement Accounts Receivable Deductions Settlement Asset Accounting (FI - AA) Inventory Inventory

Payment Order/Remittance Advice Application Advice Product Transfer Account Adjustment Product Transfer and Resale Report Return Merchandise Authorization and Notification

820 PEXR2001 824 844 867 180

Inventory Inquiry/Advice Report (Goods located at third party warehouses.) Return Merchandise Authorization and Notification

846 180

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INVOIC CREADV REMADV PAYORD APERAK INVOIC CREADV REMADV PAYORD APERAK RETINS RETANN

INVRPT

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SAP E.C.C. Modules, EDI Documents, and IDocs Master Module Real Estate Real Estate Management Real Estate Management Real Estate Management Real Estate Management Real Estate Management Real Estate Management Real Estate Management Bank Accounting Funds Management (FI - FM) Travel Management (FI-TM) Consolidation

Trans Set No. Real Estate Information Request R.E. Information Report R.E. Inspection Report R.E. Settlement Information R.E. Tax Service Response R.E. Title Evidence R.E. Title Insurance Services Order

SAP CO (Controlling)

See EDI documents for sub-ordinate modules.

SAP EC (Enterprise Controlling)

See EDI documents for sub-ordinate modules.

SAP TR (Treasury) Cash Management (TR - CM) Cash Management Cash Management Cash Management Loans Management (TR - LM) Market Risk Management (TR - MRM) Treasury Management (TR - TM) Funds Management (TR - FM) Information System SAP IM (Investment Management)

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Financial Information Reporting Lockbox Payment Cancellation Request

IDOC

EDIFACT GS1

261 262 206 199 245 197 265

821 823 FINSTA01 829

See EDI documents for sub-ordinate modules.

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SAP E.C.C. Modules, EDI Documents, and IDocs Master Module SAP HR (Human Resource) Recruitment Recruitment Recruitment Personnel Administration Benefits Administration Compensation Management Personnel Development Organizational Management Travel Management Training and Events Management Personnel Planning Time Management Incentive Wages Workflow Payroll Internet Scenarios Information System SAP SD (Sales and Distribution) Master Data Price Protection Advanced Pricing Sales Customer Intelligence Sales Support Sales Information System Billing Special Business Transactions

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Trans Set No.

IDOC

EDIFACT GS1

Student Educational Record (Transcript) S.E.R. (Transcript) Acknowledgement

130 131

Benefit Enrollment and Maintenance (Blue Cross or 401k)

834

MEDPID

Price/Sales Catalog Price Information

832 PRDCAT01 879

PRICAT

Product Activity Data (Items Sold, On-hand, On-order, and Defective)

852

SLSRPT

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SAP E.C.C. Modules, EDI Documents, and IDocs Trans Set No.

Master Module Shipping

IDOC

EDIFACT GS1

Transportation Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Transportation Management Credit Control QM in SD Internet Foreign Trade U.S. Customs U.S. Customs U.S. Customs U.S. Customs Electronic Data Interchange SAP Logistics Information System Purchasing Information System Sales Information System Inventory Controlling Retail Information System Production Planning & Control Info. Sys. Advanced Forecast Modeling Advanced Forecast Modeling Plant Maintenance Information System Project Information System

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Following is a list for motor carriers (TL, LTL, and parcel). Similar documents exist for Air, Ocean, and Rail carriers. Ship Notice/Manifest Receiving Advice/Acceptance Certificate (Reply to 856) Motor Carrier Load Tender Response to a Load Tender (Acceptance) M.C. Shipment Status Inquiry Transportation Carrier Shipment Status Message (Pick-up or Delivery Date/Time) M.C. Bill of Lading M.C. Delivery Trailer Manifest (TL shipment) M.C. Freight Details and Invoice M.C. Pick-up Manifest M.C. Shipment Pick-up Notification M.C. Loading and Route Guide M.C. Tariff Information Logistics Service Request Response to Logistics Service Request Cartage Work Assignment Response to Cartage Work Assignment Consolidators Freight Bill and Invoice M.C. Summary Freight Bill Manifest Trailer Usage Report M.C. Package Status

856 DELVRY01 861 204 990 213 214 211 212 210 215 216 217 218 219 220 222 225 223 224 227 240

Customs Consist Information Customs Events Advisory Details Customs Manifest Customs Status Information

358 353 309 350

CUSDEC CUSREP

Planning Schedule with Release Capability (Forecast) Shipping Schedule

830 862

DELFOR DELJIT

DESADV RECADV CONTEN CONTEN

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SAP E.C.C. Modules, EDI Documents, and IDocs Trans Set No.

Master Module SAP MM (Materials Management) Purchasing Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Procurement and Subcontract Mgt. Supplier Ship and Debit Supplier Ship and Debit Proposals Quoting Quoting Invoice Verification Logistics (General)

Comment: After a vendor contract and terms are set, then EDI is used for document exchange. Organizational Relationships (Material management contacts) Request for Quotation Response to RFQ (Quote) Inventory Inquiry/Advice Purchase Order (Outbound) P.O. Acknowledgement (Confirmation) P.O. Change P.O. Change Acknowledgement Order Status Inquiry Order Status Response Inventory Inquiry/Advice Routing Instructions Ship Notice/Manifest (Inbound) Receiving Advice/Acceptance Certificate (Reply to 856) Pick-up Notice (Shipment Status) P.O. Acknowledgement Inbound (Creates a P.O.) Invoice Inbound (Matches the P.O.)

816 840 843 846 850 855 860 865 869 870 846 754 856 861 214 855 810

Request for Quotation Response to Request for Quotation

840 843

Logistics Management

Warehouse Shipping Order (Customer Order)

Logistics Management Logistics Management Logistics Management Logistics Management Logistics Management Logistics Management Logistics Management Logistics Management Inventory Management Logistics Information System Inventory Management Inventory / Valuations Materials Planning Workflow

Warehouse Shipping Advice Warehouse Stock Transfer Shipment Advice (Replenishment of 3PL Inventory) W.S.T. Receipt Advice Warehouse Inventory Adjustment Advice Inventory Inquiry/Advice Customs Manifest Customs Status Information Customs Export Shipment Information Return Merchandise Authorization and Notification

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IDOC

EDIFACT GS1

DEBMAS03

ORDERS01

DELVRY01

INVOIC01

SHPORD 940 WHSORD SHPCON 945 WHSCON 943 944 947 846 309 350 601 180

REQQTE QUOTES INVRPT ORDERS ORDRSP ORDCHG ORDRSP OSTENQ OSTRPT INVRPT MEQPOS DESADV RECADV ORDRSP INVOIC REQQTE QUOTES

INVRPT

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SAP E.C.C. Modules, EDI Documents, and IDocs Trans Set No.

Master Module External Services Management U.S. Customs U.S. Customs U.S. Customs U.S. Customs QM in MM Warehouse Management

Customs Consist Information Customs Events Advisory Details Customs Manifest Customs Status Information

SAP LE (Logistics Execution)

See above for Transport, Warehousing, and U.S. Customs

SAP PM (Plant Maintenance)

See EDI documents for sub-ordinate modules such as purchase-to-pay.

SAP PP (Production Planning)

See EDI documents for sub-ordinate modules such as purchase-to-pay.

SAP QM - Quality Management

See EDI documents for sub-ordinate modules.

SAP BW (Business Warehousing)

See above for Transport, Warehousing, and U.S. Customs

IDOC

EDIFACT GS1

358 353 309 350

SAP CA (Cross Application Components) SAP Business Workflow Application Link Enabling (ALE) SAP PS (Project Systems) Basic Data Operational Structures Project Planning Approval Information System Project Execution and Integration Work Breakdown Structure

mySAP SRM (Supplier Relationship Management) See Above - Materials Management Self Service Procurement Catalogue Content Management Price/Sales Catalog mySAP SEM

832 PRDCAT01

PRICAT

See Above - Materials Management

mySAP CRM (Customer Relationship Management)

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SAP E.C.C. Modules, EDI Documents, and IDocs Trans Set No.

Master Module mySAP Product Life Cycle Management SAP SCM (SAP Supply Chain Management)

See EDI documents for sub-ordinate modules such as purchase-to-pay.

SAP Netweaver

Not directly applicable. The intermediate format derives from the header and detail information required.

SAP IS (Industry Solutions) / SAP for Industries Aerospace & Defence Automotive Banking Chemicals Consumer Products Defense & Security Healthcare Higher Education & Research Industrial Machinery & Components Insurance Life Sciences Logistics Service Providers Industry Specific Ag. Blend Management Ag. Grower Pricing and Payments Ag. Grower Management Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Order-to-Pay Cycle Apparel Pre-season Apparel Sell Through Apparel Store Contacts

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IDOC

EDIFACT GS1

SAP has the following industries specific solutions. The EDI documents used are common across industries such as the P.O. Media Mill Products Mining Oil & Gas Pharmaceuticals Postal Services Public Sector Retail Service Provider Telecoms Utilities

Price/Sales Catalog (Price Sheet or Catalog Detail)

832 PRDCAT01

PRICAT

Purchase Order (Inbound) P.O. Acknowledgement (Confirmation) P.O. Change P.O. Change Acknowledgement Order Status Inquiry Order Status Response Request for Routing Instructions Routing Instructions Price/Sales Catalog (Price Sheet or Catalog Detail) Product Activity Data (Items Sold, On-hand, On-order, and Defective) Organizational Relationships (HQ & Store contacts)

850 ORDERS01 855 860 865 869 870 753 754 832 852 816 DEBMAS03

ORDERS ORDRSP ORDCHG ORDRSP OSTENQ OSTRPT MEQPOS PRICAT SLSRPT

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SAP E.C.C. Modules, EDI Documents, and IDocs Trans Set No.

Master Module Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage Food and Beverage

Grocery Products Purchase Order G.P.P.O. Change Manufacturer Coupon Family Code Structure Product Authorization/De-authorization Price Information Grocery Products Invoiced Manufacturer Coupon Redemption Detail Direct Store Delivery Summary Information (DSD) Market Development Fund Allocation M.D.F. Settlement Customer Call Reporting Coupon Notification Item Maintenance (Catalog) Promotion Announcement Deduction Research Report Item Information Request Delivery/Return Base Record D/R Acknowledgement or Adjustment Product Dimension Maintenance Price/Sales Catalog (Price Sheet or Catalog Detail)

Sustainability

EDI is paperless; it supports your sustainability objective.

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IDOC

875 876 877 878 879 880 881 882 883 884 886 887 888 889 891 893 894 895 896 832 PRDCAT01

EDIFACT GS1

PRICAT

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