SAP HUMAN CAPITAL MANAGEMENT - WORKSHOP PRESENTATION

SAP WORKSHOP HCM Overview

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SAP Modules In Perspective

Personnel Administration Training & Event Recruitment Management

Payroll Time Management

Personnel Development Compensation Management

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Objectives The Personal Administration module enables users to:  Describe HR Structures  Describe elements of the Enterprise Structure  Describe elements of the Personnel Structure  Describe the elements of the Organizational Management  Create the Personnel Area, Personnel Subarea, Employee

Groups and Employee Subgroups  Understand the concept of Groupings

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HR Structures

Enterprise

Personnel

Chicago Philadelphia Foster City

Atlanta

SAP North America (NA)

Example: Active Workforce Retiree 5

Enterprise Structure

Client

Model ModelCompany Company((Services) Services)

Company Code

MCS MCSAG AG

MCS MCSNA NA

MCS MCSASIA ASIA

Personnel Area

Chicago Chicago

Atlanta Atlanta

Philadelphia Philadelphia

Personnel Subarea

Training Training

Administration Administration

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Personnel Structure Administrative

Organizational

Organizational Unit

Way of Classifying Employees

Position

Job

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Personnel Structure - Employee Group

Employee Groups

Retiree

Early Retiree

Active Workforce 8

Personnel Structure - Employee Subgroup

Hourly Wage Earner

Trainee

Active Workforce (Employee Group) Co-Op Student

Salaried Employee 9

Organizational Structure: Organizational Units Executive Offices Organizational units describe a company's distinct business units. HR

Finance

Examples: By department By geographical region By business process

Payroll Benefits

A/P

A/R

Audit 10

Organizational Structure: Org units, Position, Job and Relationships

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Enterprise, Personnel and Organizational Structures

Enterprise Structure Personnel Structure Organizational Structure

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Master Data Maintenance - Infotypes Master data in SAP is stored in screens containing related fields called Infotypes. Personal Information Address Organizational Assignment Bank Details

Employee Actions

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Master Data Maintenance - Screens

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Personnel Action Example - Hiring

Hiring Action Run

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Personnel Actions Features of Personnel Actions: 

Sequential processing of infotypes



Ensures recording of all required data



Efficient data entry

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Ad Hoc Query Feature

Enables Users to Query and View Master Data Caters Instantaneous Reporting Requirements related to Master Data Simple Graphical interface for filtering criteria Example: Generate a list of employees hired in April and located at Kolkata

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Ad Hoc Query - Screen

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END OF PERSONAL ADMINISTRATION

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Recruitment Manages the Organization’s recruitment processes



Handles Workforce Requirements and Job Advertising



Manage Applications and related data



Application status monitoring



Correspondence



Applicant Data Administration

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Vacancies in Recruitment Module

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Publishing Vacancies

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Applicant Status

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Applicant Activities and Applicant Correspondence

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Hiring an Applicant

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END OF RECRUITMENT

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Time Management

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Time Management and Enterprise Structure and Groupings

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Personnel Sub area Groupings for Work Schedules

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Time Management - Employee Sub Group Groupings

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Work Scheduling

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Planned Working Time Overview

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Attendance and Absence counting

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Overview of Time Evaluation

TATA CONSULTANCY SERVICES36

END OF TIME MANAGEMENT

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Payroll Highlights 

Salary Processing



Manage Revision of Pay



Perform Tax calculations



Advance Payments



Integration with Time Management



Generate Statutory Reports like Income Tax, PF, etc



Generate reports to evaluate Payroll results



Full & Final Settlement



Report payroll results to Finance 39

Salary Processing Payroll Processing

Master Data Time Data

Error Correction

Simulation Run

Error Free

Loans Data YES

Investment Details

Start Payroll Run NO

Third party Deductions

Corrections Exit Payroll Change Master data

Payroll Results

Wage Type Distribution

Wage Type Statement

Report to Finance

Pay slip generation

Bank Transfer

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Payroll Areas Payroll Areas Payroll area xx

01/01

02/01

Monthly payroll run, on the 28th of the current month

Payroll area yy

01/05

01/12

Weekly payroll run, on the Thursday of the current week

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 SAP AG

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Payroll Status and Control Payroll Control Record Incorrect pers .nos

International Payroll Accounting Payroll

Payroll area

XX monthly

Payroll status

Subs .activities

Environment

Tools

Release payroll Start payroll Check result Corrections Exit payroll

Release for payroll Released for correction Exit payroll Check payroll results

Coordinates the different stages of payroll accounting  SAP AG

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Payroll Processing Log Payroll Log Payroll run of

Basic Basic data data (non (non -specific -specific ))

01.05.1998

General data Payroll period Selection General program control

Procedure Procedurefor for successful successful personnel personnel numbers numbers

Successful personnel numbers 00012356 James Bond 02356748 Harald Batman 05/1998 (01.05.1998 - 31.05.1998) Messages Messages

Rejected personnel numbers 00012342 John Little Messages Statistics Display statistics for the payroll run

Procedure for rejected personnel numbers

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 SAP AG

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Manage Revision of Pay

 Manage changes in Pay Scale Structure and maintains history

 Perform Arrear Calculation in case of back dated change in pay

 Caters to any Mid-period change in pay

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Manage Revision of Pay- Example

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Perform Tax Calculations



Tax Calculations performed during Payroll processing



Caters to Organization specific Tax Exemption. Eg. Tax Exemption for Uniform Allowance

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Integration with Time Management Calculates remuneration based on 

Attendance,



Absence,



Substitution

 Calculates Leave Encashment

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Integration with Time Management Time Management

Absence Data

Attendance Data

Substitution Data

Payroll

Partial Period Remuneration

Shift Change Compensation

Leave Compensation

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Advance Payments



Manages Salary advances



Can be paid through Off cycle or through regular payroll

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Statutory Reports

 Comes as a Standard feature  Generates Reports like Income Tax, Provident Fund, etc  Predefined formats as per regulation  Easy to implement legal changes through Patches provided by SAP

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Generate Statutory Reports

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Generates Statutory reports

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Full & Final Settlement  Determines amount payable to employee at the time of Retirement, Early Separation, Dismissal like 

Notice Pay



Provident Fund



Gratuity



Superannuation



Leave Encashment



Reimbursement

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END OF PAYROLL

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Compensation Management Highlights 

Toolset for strategic remuneration Planning



Empowers manager to offer competitive and motivating remuneration 

Fixed Pay



Variable Pay



Performance linked Pay



Promotion

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Salary Fixation Market survey data on position

Industry Benchmark Data

Payroll data of different age group and impact level wise

Report of compensation data on market survey for a position Report of compensation data from payroll data age group wise

Salary Comparison report

Arrive at Final Salary

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Salary Increase or Bonus Payment

Guideline for level 1

Distribution of bonus

Guideline for level 2

Appraisal Rating Salary increase

Guideline for level …

Guideline for level …

Distribution of compensation package and generation of Total compensation statement along with letter generation

Guideline for level …

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END OF COMPENSATION MANAGEMENT

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Components of Personnel Development

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Tasks involved in Personnel Development

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Information Required for Appraisals

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Integration

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END OF PERSONNEL DEVELOPMENT

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Processes in Training & Event Management –  ESS/Internet Services :

Employees can request for training in ESS.  Demand Determination :

The demand for training is determined from the requests from employees or their supervisors.  Employee Qualifications : Potential trainees are chosen in the view of their current and desired skills or qualifications.

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Processes in Training & Event Management contd. 

Resource Management :  Room  Instructor  Materials  Other ( PCs, projectors etc.)



Learning Methods :  Class room training  Hands-on training  Web-based training etc.

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Processes in Training & Event Management contd. 

Attendance : 

Prebooked



Booked



Rebooked



Replaced



Cancelled



Firmly Booked

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Processes in Training & Event Management contd. 

Correspondence : System generated mail sent to Trainees and Faculties  



To confirm the details of a scheduled training event To support groups for necessary arrangement of resources

Reporting and Appraisals  Program feedback and suggestions for improvements of the processes.  Feedback on the Trainees by their trainers.  Appraisals by the superiors of the attendees regarding the implementation of newly acquired skills in work area.

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A Typical Training Process Begin Finalization of catalog by Functional Expert Team

Updating of Training Catalog.

Booking Resources by Trg. Agencies

Conducting the event by Trg. Agencies

Pre-booking by trainees / approval by superior.

Booking attendees to events by Trg. Agencies.

Booking the attendance by Trg. agency

Acknowledge pre-booking and send format to collect expectation from the trainee.

Preparing Training Calendar by Trg. Agency

Program Feedback. Feedback Analysis for improvement

End

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END OF TRAINING AND EVENT MANAGEMENT

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