SAP HR_HCM_ Personnel Administration

12/17/2017

SAP HR/HCM: Personnel Administration

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SAP HR/HCM "With Every Click You HIT, You Should Buy The TIME TI ME To READ it" it" Structure Definitions

Personnel Administration

ESS ES S CON CONF FIG IGUR URAT ATIO ION N STE STEPS PS Header Struct Structure Per Infotype

SAP SA P T COD ODES ES CATS

Integration between SAP HR Sub M Sub Mo odules

Change the Entry Date Of An Employee Info In foty type pe nu num mbe bers rs an and d Rag Rages es

TIME MANAGEMENT - SAP PT

ASAP AS AP Im Imp ple leme ment nta ati tio on Met Meth hod odol olog ogy  y 

Travel Management

ALE distribution of HR Master Data

SAP PAYROLL

Cre ation of Custom SAP HR Infotype

SAP FI Tables

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Personnel Administration  Visitors..

Personnel Administration manages Personnel mana ges activities associated with people that include:  Actions take place on a person, The reason is for an action, Appointments an employees holds, Historical  istorical  activities have taken place, Leaves have taken place place and Changes on a person in regards to pay, work schedule and benefits. Infotype Definition: Infotype is logical sequence of Data Fields. Recording employee data for administrative, time recording, and payroll purposes is of primary importance for master data administration administration in HR. In the SAP System, the information units used to enter master data are called infotype.

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Some of the important infotypes:

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12/17/2017

SAP HR/HCM: Personnel Administration

0000 – Actions 0007 – Planned Working Time 0001 – Organizational Assignment 0008 – Basic Pay    0002 – Personal Data 0009 – Bank Details   0003 – Payroll Status 0021 – Family Data 0004 – Challenge 0105 - Communication 0006 – Address 0185 – Personnel ID’s  Actions Personnel Actions are related to the employee activities within in the employee lifecycle. Generally Recording employee career events in the system. The Infotypes are to be maintained for an HR actions are grouped together. Once an infotype is saved, the next relevant infotype is displayed. Examples of Personnel Actions Hiring, Confirmation, Transfer, Promotion, Demotion, Separation….etc., Infotype Menu Many infotype menus are set up to be dependent on the user group. The user groups correspond to the country groupings. We define infotype menu’s for displaying and maintaining HR Master Data. Examples of Infotype Menu’s • Basic Data • Payroll Data • Time Data • Benefits Data….etc., Infotype Screen Headers.   The screen header consists of the first three lines displayed on single and list screens. In the standard delivered SAP HR system, a screen header is already  assigned to some of infotypes. You can change the screen header, but you are limited to three lines and 84 columns. SAP Standard Screen Headers • 00 – PA20, PA30, PA40, PA51, PA61 • 10 – Infotype 0000

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12/17/2017

SAP HR/HCM: Personnel Administration

• • • •

03 – Infotype 0001 01 – Infotype 0002 04 – Time Management Infotypes 02 – All other Infotypes

Infotype Screen Modifications Different entry screens are delivered for some infotypes. Depending the transaction class ("A" for employee, "B" for applicant) or the country grouping, a different screen can be used. In addition to this, you can also change the characteristics of the individual screen fields: For example, you can define fields as required-entry fields or suppress any fields that are not required. You may want to suppress field attributes in accordance with certain employee control data. Examples of screen modification • Hiding unwanted fields in the infotype • Making Required fields to optional • Making Optional fields to required..etc., Dynamic Actions Dynamic actions are really useful in SAP and allow you to automate certain activities between different infotypes. For example, when one infotype is created, another unrelated infotype can be automatically created at the same time and  values can be pre-populated from another infotype. Tasks of the Dynamic Action • On saving of one infotype calling another infotype • Defaulting Values in the Infotype Fields • Maintaining Infotype in the background  Additional Actions Additional actions allow us to store more than one action for the employee on the same day. Infotype 0302 Additional Actions allows you to automatically log all of  the personnel action types that are performed for an employee on a specific date. It allows you to perform and document several personnel action types for an employee in the R/3 System on the same day. Examples of Additional Actions

12/17/2017

SAP HR/HCM: Personnel Administration

• • •

Hiring and Organization Reassignment on same day. Hiring and Transfer on same day  Transfer and Promotion on same day….etc.,

Personnel Administration implementation steps

Configuration steps of Personnel Administration The SAP HCM – PA implementation is divided into five steps 1. Configuration of Company code 2. Configuration of Enterprise structure 3. Configuration of personnel action or Configuration of PA40 4. Configuration of PA30 Transaction or Configuration of HR  master data 5. Configuration of Pay scale structure Following are IMG steps for implementation of PA module Configuration of Company code:

Company code is configuration is doing by FICO Consultant in real time  projects. IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Define Company IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Edit, Copy, Delete, Check Company Code IMG –> Enterprise Structure -> Definition -> Financial Accounting -> Company Code->Enter global parameters IMG –>Enterprise Structure -> Assignment -> Financial Accounting -> Assign company code to company IMG –>Enterprise Structure -> Assignment -> Controlling-> Assign company code to controlling area.

12/17/2017

SAP HR/HCM: Personnel Administration

Configuration of Enterprise structure

IMG–> Enterprise Structure -> Definition -> Human Resource Management -> Personal Areas IMG –> Enterprise Structure -> Assignment -> Human Resource Management -> Assignment of Personnel Area to Company Code IMG –> Enterprise Structure -> Definition -> Human Resource Management -> Personal Subarea IMG –> Enterprise Structure -> Definition -> Human Resource Management -> Employee group IMG–>: Enterprise Structure -> Definition -> Human Resource Management -> Employee sub group IMG –> Enterprise Structure -> Assignment-> Human Resource Management -> Assignment of Personnel area to company code. IMG –>Enterprise Structure -> Assignment-> Human Resource Management -> Assignment of employee subgroups to employee groups. IMG–>Personnel Management->Organization Management -> Basic Settings->Maintain Number Ranges -> Maintain Number Ranges for   personnel numbers. IMG–> Personnel Management-> Personnel Administration -> Customizing procedure-> infotypes->infotypes IMG –>Personnel Management-> Personnel Administration -> Customizing procedure-> infotypes->Define fields relevant for  retroactive accounting. Configuration of personnel action or Configuration of PA40

IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Define infogroups-> User Group Dependency on Menus and InfoGroups IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Define infogroups IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions-> Set up personnel actions. IMG –>Personnel management -> Personnel administration ->

12/17/2017

SAP HR/HCM: Personnel Administration

Customizing procedures -> Actions-> Create reasons for personnel actions. IMG –>Personnel management -> Personnel administration -> Customizing procedures -> Actions->Change action menu Configuration of PA30 Transaction or Configuration of HR master data

IMG –>Personnel Management – Personnel Administration –  Customizing Procedures – Infotype Menus – Infotype Menu IMG –> Personnel Management – Personnel Administration –  Customizing Procedures – Infotype Menus – Infotype Menu IMG –> Personnel Management – Personnel Administration –  Customizing Procedures – Infotype Menus – Determine choice of  infotype menus IMG –>Personnel Management – Personnel Administration –  Customizing Procedures – Infotype Menus – Infotype Menu IMG –> Personnel Management – Personnel Administration –  Customizing Procedures – Infotype Menus – Determine choice of  infotype menus Configuration of Pay scale structure

IMG –> Personnel Management –> Personnel Administration –  >organizational data->Organizational assignment -> Create payroll area. IMG –> Personnel Management –> Personnel Administration –  >organizational data->Organizational assignment -> Create default  payroll area. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–> Define EE subgroup grouping for PCR and collective agreement provision. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Pay scale conversion for basic pay. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check pay scale type.

12/17/2017

SAP HR/HCM: Personnel Administration

IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check pay scale area. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Check assignment of pay scale structure to enterprise structure. IMG-> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Define default for pay scale data IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Set up payroll period for collective agreement  provision. IMG –> Personnel Management –>Personnel Administration –>Payroll data –>Basic Pay–>Define hourly rates with several decimal places. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Revise pay scale group & levels. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Define pay scale salary ranges IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Revise default wage types. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Revise default wage types IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Enterprise structure for wage type model.. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Basic Pay–>Wage types ->Define valuation of basic wage types. . IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Recurring payments & deductions ->Payment models ->Define  periods. IMG –> Personnel Management –> Personnel Administration –>Payroll data –>Recurring payments & deductions ->Payment models ->specific default values.

12/17/2017

SAP HR/HCM: Personnel Administration

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12/17/2017

SAP HR/HCM: Personnel Administration