SAP HR Payments After Employee Resignation

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Payments after Employee Employee Resignation

Version 2

created crea ted by praneeth kumar m on m on Apr 1, 2014 2:10 PM, last  last  modified by praneeth kumar m  m  on Apr 8, 2014 11:56 AM

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Hi Friends, F riends, I like to like to share one scenario recently done for my client, clie nt, Employee Termination Action done so long back now they came cam e up with some payments has to do for that Term inated Employee. Payments done through IT 0015 – Additional Payments Prerequisites:  After Employee Resign / Terminated Terminated Stand ard Info types are not Del imited l ike 0 007, 00 08, 0009 , 0014, 0015. otherwise otherwis e while running payroll grouping error will come. Step wise process: 1. Copy IT 0001 and change the Payroll Area to “Dummy Payroll Area” from the Date of Payment Month. Otherwise if employee is in the same Payroll Area Retro payroll will run. 2. Maintain IT 0015 with Sub type XXXX for Specific Date and Amount on which month payment has to made. 3. Employee Payroll status has to change, maintain payroll month date in the field “Run Payroll up to”. 4. Payroll Period and Earliest retro accounting period is to be current payroll month in the control record of dummy payroll area. 5. Run Payroll Test Test run and run  and Live run. 6. Change payroll status has to maintain the period "Do not account after" Screen shots for easy understanding: 1. IT 0001- Organizational Assignment

2. IT 0015 - Additional Payments

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3. PU03 - Employee Payroll Status

4. PA03 - Payroll Control Recrod

5. Payroll Run - PC00_M40_CALC

6. Zpay (payslip client customized)

7. IT 0027 Cost Distribution Employee master data change Cost Center has to change from the Date of Payment Month.

* According to the Client requirement we consider IT 0001 cost center while postings also, that's why we need to change the IT 0001 also. 8. Posting to FI

Thanks for reading my Document. Please share your comments and suggestions if any. Thanks and Best Regards, Praneeth Kumar 

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Products: sap_erp_human_capital_management  Tags: sap, hcm, erp, human_capital_management, payroll, hr 

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11 Comments Sarath Babu Apr 4, 2014 12:15 PM

 A very informative docu ment. Thank you very much Praneeth!! Like (0)

praneeth kumar m Apr 8, 2014 8:08 AM (in response to Sarath Babu)

Thank you sarath babu you can check the remaining documents also, may be useful to you. Prerequisites for SAP HR Implementation Step-wise Leave Encashment Creation of Objects Org. units, Positions and Jobs Leave Encashment through Off-Cycle Payroll Step-wise Employee Loans configuration Like (1)

Rachit Aherwar   Apr 8, 2014 7:35 AM

That's an excellent document, thanks for sharing valuable information :-) Like (0)

SINDHUJA CHANDRASEKARAN Apr 8, 2014 7:40 AM

Hi praneeth kumar, Nice document. Easy to understand... Regards, Sindhuja Like (0)

praneeth kumar m Apr 8, 2014 8:09 AM

Hi friends, Thank you very much check the remaining documents also, may help full to you. Best Regards Like (0)

Sujith E M Apr 8, 2014 10:58 AM

Praneeth , You can include the posting part also.Please mention how post the amount to FI with the use of  infotype 0027 cost distribution in case of terminated employees.

Regards Sujith Like (0)

Priya Gupta  Apr 8, 2014 11:17 AM

Good document praneeth Yes sujith How do we post the amount that is main question? Praneeth You said Dummy Payroll Area Do we need to generate payroll periods for dummy payroll area? Could you please let us know Like (0)

praneeth kumar m Apr 8, 2014 11:32 AM (in response to Priya Gupta)

Hi, For "Dummy PA" i created one payroll area like " ZA payroll corrections " we have to generate payroll periods too otherwise how can you create control record and for postings also we need payroll periods. Like (1)

Priya Gupta Apr 8, 2014 12:22 PM (in response to praneeth kumar m)

Yes Like (0)

Santosh Shivane Jun 23, 2014 9:39 AM

Dear Praneethkumar, Payments after employee resignation is very nice. Regards, Santosh Shivane Like (0)

Rajesh Kumar Burra  Jul 7, 2015 2:27 PM

if employee status is withdrawn You can process payments through off cycle but the process stated above will be more useful for making full and final settlement for regular payroll run we can do off cycle payment through Regular Payroll on Demand on any date without copying organizational assignment . The process stated above is not to disturb original payroll area but we rather use for another payroll area to do full and final settlement that is what you mean The same process i did but used in different way please check below thread.

Full and Final Settlement after 1 Month or after 1 year - Termination Like (0)

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