SAP FS00 Tutorial: General Ledger Master Data Maintenance

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Area : Scenario :

Financial Accounting FI – General Ledger Maintain/View General Ledger Account

INTRODUCTION AND PREPARATION STEPS NO 1 2 3

DESCRIPTION Access development system through SAP Logon Pad (SAP GUI) Enter your user ID and password. Execute transaction code FS00 to create GL Accounts centrally i.e both Chart of Account and Company Code segments

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Maintain (Create/Change/Copy/Delete) the General Ledger master data

TRANSACTIONAL STEPS Step NO 1

BUSINESS PROCESS STEPS Create GL Account

DATA INPUT / DESCRIPTION   

Menu Path – Accounting – Financial Accounting – General Ledger – Master Records- GL Accounts – Individual Processing - Centrally (Transaction FS00) Menu Path – Accounting – Financial Accounting – General Ledger – Master Records- GL Accounts – Individual Processing - Chart of Accounts (Transaction FSP0) Menu Path – Accounting – Financial Accounting – General Ledger – Master Records- GL Accounts – Individual Processing - Company Code (Transaction FSS0)

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The requirement to create a new GL Account has to come only after a check has been made whether or not GL Account or a similar one already exists in the Chart of Accounts – NHCA.

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GL Account Master data can be maintained through transaction code FS00 centrally i.e both the chart of accounts data and company code segment data has to be maintained.

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If the GL Account is already maintained in Chart of Accounts and has to be maintained for a company code using the chart of account then use the Transaction FSP0 to create the company code specific data. If the GL Account only needs to be maintained in Chart of Accounts then use the Transaction FSS0 to create the chart of

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Step NO

BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION account specific data. •

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Enter the GL Account - Chart of Account Parameters

Enter the transaction code in the command box on the easy access screen which will take you to the master data maintenance screen.

Field GL Account Number Company Code Account Group P&L Account or B/S Account Short Text Long Text

Description New GL Account Number which has to be created Company Code for which GL Account has to be created Select the relevant Account Group which GL belongs Indicate whether the GL Account is a P&L or B/S Account Insert the short text of GL Account Insert the long text of GL Account

(This completes the Chart of Accounts Segment of GL Account)

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Example 120021 6000 AINV B/S WIP - DF Work in Progress - Diary Farm Products

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

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Step NO 3

BUSINESS PROCESS STEPS Enter the GL Account Company Code Parameters

DATA INPUT / DESCRIPTION Account Currency

Currency in which the GL Account to be maintained. (The account currency indicates the currency in which this account is held. If a currency other than the company code currency is specified, users can only post items in that currency to this account. If the company code currency is specified, users can post items in any currency to this account.))

Only Balances in local currency

Indicates that balances are updated only in local currency when users post items to this account. You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency. Set this in Balance Sheet Accounts not held in Foreign Currencies.

Recon.Account for Acct Type

Select if the GL account is a reconciliation account (GL Account for Customer/Vendor sub ledgers)

Open Item Management

Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items. Usually set for Clearing Accounts and other B/S Accounts.

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AED

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Step NO

BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION Line Item Display

Select for all B/S and P&L Accounts. Not to be selected for Reconciliation Account.

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Sort Key

Indicates the layout rule for the

001

Allocation field in the document line item

This completes the Company Code Segment of GL Account

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

Once you save the data after the data entry is complete, the GL Account data is saved and master record is created.

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Step NO

BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION You can view the GL Account created via the Transaction FS03.

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