SAP F-28 Guide: Posting Manual Customer Payment

Module Area

:

Financial Accounting

: FI – Accounts Receivable Scenario : AR Manual Payments Posting

INTRODUCTION AND PREPARATION STEPS NO 1 2 3

DESCRIPTION Access SAP system through SAP Logon Pad (SAP GUI) Enter your user ID and password. Execute transaction code F-28 to make the Customer manual payment posting

4 5

Posting Period to be open for posting to be made to FI Customer manual incoming payment posting

TRANSACTIONAL STEPS Step NO 1

BUSINESS PROCESS STEPS Customer Incoming Manual Payment posting

DATA INPUT / DESCRIPTION 

Menu Path – Accounting – Financial Accounting – Accounts Receivable – Document Entry – Incoming Payment - Post  The requirement to post the manual Incoming payment received from Customer for the outstanding invoices.  Enter the transaction code in the command box on the easy access screen which will take you to the Customer manual Page: 1 of 14

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BUSINESS PROCESS STEPS

2

Customer Incoming Manual Payment posting

DATA INPUT / DESCRIPTION Incoming payment. Field Document Date

Description The document date is the date on which the original document was issued.

Posting Date

Date which is used when entering the document in Financial Accounting or Controlling. The document type classifies the accounting documents. Stored in the document header.

Document Type

Example 23.05.2009 23.05.2009 DZ (Select Customer Payment)

Company Code

Company Code in which the posting to be made

1000

Currency/Rate

The Company Code Currency is defaulted by the system. We can change the currency to the currency in which the posting needs to be made. In case of posting with foreign currency, the exchange rate can be manually put in or it can also be picked up the system if the exchange rate is maintained for the currency translations. The reference document number is used as a search criterion when displaying or changing documents. The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.

AED

Reference Document Header Text

MP-01 Customer Manual Payment

Bank Data – Account

GL Account of the Bank from where the payment is to be made

Amount

Amount of payment to be made to Customer

400

Charges

Bank Charges if any to be posted

NIL

Value Date

Same as the posting date

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100050

23.05.2009

Step NO

BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION Open Item Selection - Account Account Type

Customer Account Number for whom the manual payment needs to be made

4

Customer Account Type

D

Special GL Indicator

Select the appropriate Special GL Indicator – A etc if any down payment adjustment needs to be made or special GL transaction needs to be adjusted

A

(This completes the Document to be posted)

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DATA INPUT / DESCRIPTION Note – You can view the Customer Line Item Report via the transaction S_ALR_87012197.

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DATA INPUT / DESCRIPTION

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION Select the transaction F-28 for Customer manual Incoming payment posting.

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BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION Once you save the data after the data entry is complete, the Customer document is saved and an Accounting Document created.

You can view the Accounting Document generated via the transaction FB03.

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Step NO

BUSINESS PROCESS STEPS

DATA INPUT / DESCRIPTION

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