Sap Down Payment Processing

Configure Downpayment May 24, 2008 — jiteshdua

The following Customizing settings have to be made for down payment processing: Settings for the billing plan – To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function. You need to implement the following activities in the billing plan for down payments: Maintain deadline category – This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system). Maintain the deadline proposal – Use the down payments that are due for the proposed deadlines. Maintaining a Pricing Procedure with the Condition Type AZWR: In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax. Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR. Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal. Maintain the printing indicator – The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing). Maintaining the Billing Document – In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the

billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ. Copying control – Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO. Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO. Financial Accounting settings – A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows: Set reconciliation accounts (transaction OBXR) – For the `received down payments’ and `down payment requests’ from the G/L accounts you have selected, you should assign the field status definition G031. Maintain accounting configuration (transaction OBXB) – For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key. You must also carry out a G/L account number assignment for the tax account. Maintain the posting key (transaction OB41) – For posting key 19, set the sales order as an optional field !!! Maintain the field status definition (transaction OB14) – For field status variant 0001, field status group G031, set the sales order as an optional field !!! Assign the company code to the field status variants (transaction OBC5)

How Down Payments Are Configured The following Customizing settings have to be made for down payment processing:Settings for the billing plan - To activate the billing plan function, maintain thematerials, for which you wish to process down payments, with item category group0005 (milestone billing). This gives the item type TAO via item type determination.The item type TAO calls up the billing plan function.You need to implement the following activities in the billing plan for down payments:Maintain deadline category - This determines the billing rule (percentage or valuedown payment) for the down payment request. The system assigns billing type FAZ(payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standardsystem).Maintain the deadline proposal - Use the down payments that are due for the proposeddeadlines.Maintaining a Pricing Procedure with the Condition Type AZWR:In the standard system the condition type AZWR is delivered for the down paymentvalue already provided but which has not yet been calculated. You must include thiscondition type in the relevant pricing procedure before output tax.Enter condition 2 (item with pricing) and the calculation formula 48 (down paymentclearing value must not be bigger than the item value) for the condition type AZWR.Before the condition AZWR you can create a subtotal with the base value calculationformula 2 (net value). If the condition AZWR is changed manually, you can getinformation on the original system proposal from the subtotal.Maintain the printing indicator - The pricing procedure can not be marked as atransaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).Maintaining the Billing Document - In the standard system there is the billing typeFAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You haveto maintain blocking reason 02 (complete confirmation missing) for the billingdocuments and assign it to billing type FAZ.Copying control - Copying requirement 20 must be entered in copying control at itemlevel for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is setup according to the billing type F2 for the item category TAO.Financial Accounting settings - A prerequisite for down payment processing is thatthe account is assigned to the underlying sales document. To do this, change the fieldstatus settings in Customizing as follows: Set reconciliation accounts (transaction OBXR) - For the `received down payments'and `down payment requests' fromthe G/L accounts you have selected, you should assign the field status definitionG031.Maintain accounting configuration (transaction OBXB) - For the down payments(posting key ANZ in the standard system) and the output tax clearing (posting keyMVA in the standard system), you must maintain the posting key.You must also carry out a G/L account number assignment for the tax account.Maintain the posting key (transaction

OB41) - For posting key 19, set the sales order as an optional field !!!Maintain the field status definition (transaction OB14) - For field status variant 0001,field status group G031, set thesales order as an optional field !!!Assign the company code to the field status variants (transaction OBC5) T he Down Payment Process StepsHow does the down payment process work in SAP? by: SatishI will try to give you a very good explanation how down payments work.Down Payment recieved from a customer.Tcode F-29 :You post the customer down payment. You can see that the indicator for downpayment A is assigned.You can also see the report at FBL5N which is line item display for customers. Youwill have to tick the special G.L indicator A for noted items to view down paymentsrecieved from customersTcode FB70 : You make the customer invoice in FB70, remember that you make the invoice for thetotal item and not minus the down payment amount for the customer. For example if you have posted a down payment for 500$ in F-29 and the invoice amount is 1000,you will post 1000 and not 500 as the customer invoice.Tcode F-22 :You transfer from special G.L as it is a downpayment to normal item as it is no morea current liability for the company.Tcode F-39 :You give the invoice reference number and process the down payment and doubleclick on transfer posting. You can see the balane A has been nullified.Tcode F-28 :Finally when you recieve the payment from the customer you clear the open items for the customer.