SAP Cutover Checklist

Cut-over Checklist

Programme YYY support team identified (daily plan) Local support team identified (daily plan) Requirement for shift / weekend working identified Daily resourcing plan complete & agreed Resourcing / support plan issued to site Programme YYY contact nos issued to local team leaders Post go-live training requirements identified Ensure local team leaders aware of Programme YYY business continuity plans Ensure PC available for checkers Issue business continuity plan Issue help desk details Network upgrade complete Network upgrade tested Hardware / Software installation complete Printer installation complete User ids built (network) User ids tested User ids built (SAP) User authorisations tested (SAP) Contacts for authorisation problems issued All site printers identified UTT printers identified for live system as fall back Printers set up on network Printers set up in SAP Master data for printing / output created Printers tested for network use Printers tested for SAP use Log ons / id accounts for enquiries on System Z created All System Z and AP accounts disabled Portacabin / PC installed for checkers Job aids accessible Bank / cash close down Clean up open invoices Capital projects identified Internal orders creation complete Site informed of shut down for ordering Identify timetable to count finished goods returned to yard Interim procedure for raising orders identified Cost centre / G/L codes issued to users Master data for sundry sales completed System Z availability post go-live confirmed

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Site account management policy agreed Personal expense claims closed in System Z Last payment run in System Z complete Last expenses run in System Z complete Requirements for post go-live access to System Z identified Site informed of use of non-standard payments Check stock upload - valuation Write off stock in System X that’s not loaded in SAP Check job aids available (Person 1) Brief customs & excise on duty reporting Year end calculations in System Z initiated Vendor upload complete Provide list of vendors in SAP Vendor check in SAP complete List of deleted vendors signed off Clean up of open PO’s complete List of open capital orders to be sent to Country A Check whether upload of PO’s is automatic. Who / when Load of PO’s to SAP complete PO’s in SAP checked Discuss handling of malt / rice with Person 2 Material master creation complete (DIST / BY-PRODUCTS) Review of material master complete New material numbers mapped to old Local service contracts closed down Unmatched / unapproved invoices cleared Site informed of use of EURO Communicate date for last PO raised in System Z (Date) Contracts / Scheduling agreements loaded Purchasing documents approved in SAP. Who? Info records loaded Vendors informed of new contact numbers/invoicing address Vendors informed of new contract / PO numbers Site informed of emergency procedures for ordering Site informed of manual work req’d during cut-over period Goods receipts against PO entered in SAP Invoice receipts – assign SAP PO no. & send to SSC

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Cost centres and G/L accounts communicated to Circulate list of suppliers (alphabetical order) Check B24SAP interface available Ensure users understand SAP interface in interim No material intake over cut-over weekend agreed Action taken to reduce stock (Date Range) Last raw mat movement made by 6pm? Cycle counting indicator set on material masters Users informed of batch numbering policy Users provided with list of new vs. old material ids Site informed of manual procedures required during cutover Cost centres for issues and receipts communicated to users Identify who responsible for stock counts Identify who responsible for entering stock balance Identify who responsible for entering back dated issues and receipts Stock count for components complete Stock count for raw materials complete Stock count of bulk stock complete Stock transports created – movements Stock balance for bulk stock entered Stock balance for raw materials entered Stock balance for components entered Stock balances checked Goods issues to production entered Goods receipts from production entered Check whether customer master record required Check requirements for printing / output master data Check printing ability Confirm when last transaction in System Y to take place Check progress on checker training and requirements for post go-live training Issue job aids to users Communicate requirement to count stock BY BATCH Identify batch codes for kegs (imports and local) Explain new batch numbering system to users Explain new documentation to drivers Communicate requirement for no tanker movements between Time on Date and Time on Date

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Identify who will do stock count Identify who will enter stock balance on SAP Advise checkers of delivery documentation cutover Check whether any documentation can be printed in advance of 6am on 1st July to minimise checker workload Stock count of returnable empties complete Stock count of empties at BB complete Returnable empties stock on site open balance entered Returnable empties stock at BB open balance entered Finished goods stock open balances entered Stock balances checked Stock balances checked by finance Job aids issued to users Cost centres for issues identified and communicated Goods issues to customers/ cost centers entered Communicate requirement for stock count per batch post go-live. Will this still be a daily task?

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