SAP Comparison of FI-AR vs FI-CA

FI-AR versus FI-CA Comparison

FI - Contract Accounts / Introduction

The Contract Accounts Receivable and Payable component is a subleger developed for industries with a large customer base and a correspondingly high volume of documents to post. These include the insurance, utilities, telecommunication and media industries as well as the public sector The development of the FI-CA component was focused to the mass data processing and a high degree of flexibility in functionality.

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Content

1

Master Data

2

Basic Functions

3

Business Transactions

4

Technical Highlights FI-CA

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Master Data - General FI-AR

FI-CA

Debitor

Business Partner

„ Maintenance of personal

„ Maintenance of personal

master data „ Maintenance of process oriented control data

master data

Contract Account „ Maintenance of process oriented „ different control data only available

with different customer numbers

control data „ n contract accounts can be assigned to one business partner

Business Partner / Contract Account „ easy extensibility „ easily modificable

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Master Data – specific Details FI-AR

FI-CA

Debitor

Business Partner

„ 1 address per customer

„ n addresses allowed per partner

„ Fixed fields for communication

„ n communication methods

„ Customer data and control data

( phone, fax, e-mail ) „ Changes possible in future „ Address data can be verified ( city, street, postal code )

in a single account „ Address data cannot be verified

Contract Account „ Separate payment data for incoming

and outgoing payments „ Account determination indicator for use in posting control „ Alternative dunning recipient / address „ Time restricted blocks

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Riskmanagement FI-AR Nothing like creditworthiness available Credit management „ definition and tracing of a

credit limit „ use of SD component is

recommended

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FI-CA Creditworthiness „ Used to assess the customer „ Assessment based on a basis level

and additional values coming out from dunning, returns or write-offs „ Weighting table for time based weighting of automatic creditworthiness points „ Percentage factor for flat-rate increase or decrease of automatic creditworthiness

Content

1

Master Data

2

Basic Functions

3

Business Transactions

4

Technical Highlights FI-CA

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Posting – Assignment FI-AR

FI-CA

Posting Keys

Transactions

„ Posting keys defines debits and

„ Predefined transactions are used for

credits „ General ledger accounts are entered manually in each line item „ Additional assignments like cost center, PSP-element, dunning, payment and interest blocks, interest indicator are entered in each line item

account assignment „ Additionally the account determination assignment indicator and company code are used für account assignment „ Optionally cost center, PSP-element, dunning, payment and interest blocks, interest indicator can be defined for the transactions

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Posting – statistical Postings FI-AR Special General Ledger „ Statistical postings are only possible with special G/L postings „ No automatic clearing of special G/L transactions

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FI-CA Statistical Indicator „ Statistical posting occurs one-sided

only in the subledger. „ The G/L posting is only entered after payment of the statistical posting „ Statistical postings are handled like normal postings (dunning notice, automatic debit) in the subledger

Tax of Sales / Purchases FI-AR Tax Code „ Tax Codes changes when the tax

rate changes

FI-CA Tax Determination Code „ Tax is determined using a tax

determination code „ Tax determination code is converted into

the FI tax code according to date

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Account Balance Display FI-AR

FI-CA

Standard Reporting

Preconfigured Line Layout Variants

„ Item selection

„ Item Selection

„ ABAP List Viewer

„ Predefined line layout variants „ Switch between the variants within the

account balance display „ Variants of „total variants“ type with preconfigured accumulation „ Payment list

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Correspondence FI-AR

FI-CA

Correspondence

Correspondence / Print workbench

„ Create simply structured formulars

„ Create formulars with complex data

„ Individual or periodic requests

hierachy „ Individual requests or mass requests „ High performance for mass data processing

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Content

1

Master Data

2

Basic Functions

3

Business Transactions

4

Technical Highlights FI-CA

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Business Transactions - Overview

Interest Calculation Dunning / Collection Incoming and Outgoing Payments Returns Deferral Installment Plan Write-Offs / Transferring Integration General Ledger Accounting

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Interest Calculation FI-AR „ Account balance interest

calculation „ Item interest calculation „ Batch processing „ Parameters are defined in master data or in document

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FI-CA „ Account balance interest calculation

only available in special industries „ Item interest calculation „ Mass processing „ Processing in individual line items „ Interest parameters according to date „ Interest calculation for future periods possible using the installment plan „ Interest schedule „ Using mass processing as part of other business transactions like dunning

Dunning FI-AR

FI-CA

„ Maximum number of dunning levels

„ Variable number of dunning levels per

„ Dunning activity is the form excluded

dunning procedure „ n activities per dunning procedure – forms, function modules, mail, workflow for external activities, and exception handling „ Dunning history – Each dunning notice can be traced in the system at document level „ Dunning dependent on customer creditworthiness „ Transfer of dunned items to external collection agencies from dunning procedure

„ No dunning history, only information

showing which document was in the last dunning procedure

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Collection FI-AR „ Nothing like collection functionality

available

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FI-CA „ Release of open items to transfer to

external collection agencies „ Open item Management „ Manual or automatic processing of the collection agency information „ Posting of charges and interests

Payment Run FI-AR

FI-CA

„ Payment/repayment always to the

„ Payment/repayment to various bank

same bank account „ Payment block applies to both incoming and outgoing payments „ No credit card processing without the SD component „ Amount limit possible for each bank „ Bank priorities are defined in Customizing Other bank only possible above amount limit, (only as alternative, not possible to reassign)

accounts „ Ability to block payment and repayment separately „ Payment and repayment via credit card/customer card „ No amount limit per bank due to parallel execution „ Banks can be selected per run and do not have to be specified in Customizing

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Incoming Payments FI-AR

FI-CA

„ Manual individual creation –

„ Automatic and manual lots can be

posting online „ using the Electronic Account Statement (FI-BL) for automatic posting and assignment „ Assignment by either document number, assignment, or reference – „ Immediate posting possible, otherwise manual assignment „ No clarification list „ Only manual payment on account „ No partial payment upon receipt of the original document number, instead calculation of residual items

created - a lot is a defined number of payment transactions „ Lot is posted automatically in the background according to defined criteria „ Partial payments for one document possible without needing to create new documents (residual document) „ Extensive clearing control „ If clearing is not carried out (based on the clearing criteria defined) payment is posted on account to the contract account or posted to clarification worklist „ Workflow integration of the clarification worklist

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Returns FI-AR „ No separate function exists „ Implementation is achieved through

resetting of clearing, manual posting of returns, and account maintenance

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FI-CA „ Automatic processing of returns;

creation of a return lot „ Manual creation of a return lot is possible „ The return reopens the source receivable and clears the payment posting instead „ Follow-up activities possible for each return reason - dependent on number of returns and creditworthiness of business partner „ Returns history

Deferral FI-AR

FI-CA

„ Deferral can only take place via the

„ Due date of business partner items

baseline date for payment. „ The original values are hereby lost „ No history

can be deferred without changing the original due date „ Information stored in document history

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Installment Plan FI-AR „ Functionality „Installment Plan“ is not

available „ Installments are only represented by a special payment term that generates several posting lines „ Deleting or changing number of installments only possible with additional posting and reversal „ Posting of bank charges and calculating interest on installments is not supported. This has to be carried out manually

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FI-CA „ Functionality „Installment Plan“ is

available „ Business partner items of one account and one currency can be summarized in one installment plan „ Integration into other business transactions like dunning or interest calculation „ Installment plan can include bank charges for processing and interest for expected payment arrears „ Installment payments are managed like partial payments on original items „ Installment plan can be deleted both automatically and manually

Write-Offs / Transferring FI-AR „ Uncollectable receivables can be

wrote off manually

FI-CA „ Uncollectable receivables can be

cleared automatically – batch run „ Checking rules can be defined „ Automatic determination of the expense accounts

„ Transferring with or without clearing

possible

„ Transferring from one business

partner or one contract account to another is possible „ Most of the posting information will be transferred „ Check if transfer is possible

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Integration General Ledger Accounting FI-AR

FI-CA

„ Direct update of GL data

„ No direct posting to FI-GL

„ No summarization

„ Postings are summarized in totals

records according to posting date and reconciliation key „ Periodic summarization and transfer of data to FI-GL „ One FI-GL document per totals record - one line item per account

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Content

1

Master Data

2

Basic Functions

3

Business Transactions

4

Technical Highlights FI-CA

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Technical Highlights FI-CA

„ Documents are implemented with the minimum number of fields required

(Repetitive structures for installments, subitems for partial payments) „ Document structures enables high performance processing of critical

business transaction „ Parallel processing of mass data (Intervalls); each job processes a subarea of

the data set „ Standard processes can be changed without modification „ Events: At the time of the event, the system asks whether a customer module,

industry module, or standard module is to be executed

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Key Capabilities FI-CA

The following features are key capabilities of the FI-CA component::

Extensive Functionality enables automative processing of business transactions with extensive flexibility Mass Data Processing Functional Enhancement using Events Financials functions can be tailored to precisely match the customers' need without modification and the ensuring of full future maintenance.

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Contact For further information please contact: Martina Hilzinger SAP Deutschland AG & Co. KG Neurottstrasse 15 69190 Walldorf T +49-6227/7-41848 F +49-6227/7-819114 M +49-170/2200018 E [email protected]

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Agenda

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