SAP CO Configuration ECC6.0 EHP6

EHP6 for SAP ERP 6.0 July 2012 English

Basic Overhead Cost Controlling (103) Building Block Configuration Guide

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

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Content Basic Overhead Cost Controlling..............................................................................................6 1 Purpose..............................................................................................................................6 2 Preparation.........................................................................................................................6 .2.1 Prerequisites...............................................................................................................6 3 Configuration Overhead Controlling...................................................................................6 .3.1 Organizational Elements.............................................................................................6 3.1.1 Maintaining the Controlling Area...........................................................................6 3.1.2 Maintaining Versions.............................................................................................9 3.1.3 Maintaining Number Ranges for CO Documents................................................13 3.1.4 Number Ranges for CO Settlement Documents (Internal Orders)......................16 .3.2 General Master Data Configuration..........................................................................17 3.2.1 Defining Cost Center Categories.........................................................................17 3.2.2 Orders and Settlement........................................................................................17 4 Configuration Budget and Plan ........................................................................................34 .4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) .........................................................................................................................................34 .4.2 User Defined Planning..............................................................................................35 4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers................35 4.2.2 Creating Planning Layouts for Activity Type Planning.........................................37 4.2.3 Creating Planning Layouts for Statistical Key Figure Planning............................41 4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.............43 4.2.5 Maintaining User-Defined Planner Profiles..........................................................46 5 Basic Master Data............................................................................................................50 .5.1 Cost Elements and Groups.......................................................................................50 5.1.1 Primary Cost Elements........................................................................................50 5.1.2 Creating Secondary Cost Elements....................................................................56 5.1.3 Text Maintenance Cost Elements Costs.............................................................57 5.1.4 Creating Groups: Cost Elements.........................................................................57 5.1.5 Selection Variants (Cost Elements).....................................................................65 .5.2 Cost Centers and Groups.........................................................................................66 5.2.1 Creating Standard Hierarchy: Cost Centers........................................................66 5.2.2 Creating Cost Centers ........................................................................................67 5.2.3 Creating Alternative Groups: Cost Centers.........................................................68 5.2.4 Selection Variants (Cost Center).........................................................................71 .5.3 Creating Statistical Key Figures ..............................................................................71 .5.4 Creating Activity Types ............................................................................................72 .5.5 Creating Internal Order.............................................................................................73 6 Configuration with Use of CO Master Data.......................................................................74 .6.1 Actual Postings ........................................................................................................74 6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.............74 6.1.2 Editing Automatic Account Assignment- Details per valuation area....................75 .6.2 Accrual Calculation...................................................................................................76 6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan).........76 6.2.2 Maintaining Overhead Structure - Base Determination.......................................78 .6.3 Assessment..............................................................................................................79 © SAP AG

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6.3.1 Defining Assessment Plan..................................................................................79 6.3.2 Defining Assessment Actual................................................................................81

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Basic Overhead Cost Controlling 1 Purpose This configuration guide provides the information you need to set up the configuration of this building block manually. If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation .2.1 Prerequisites Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. IT for Italy: Prerequisites_Matrix_BL_EN_IT.xls). This document can be found in the SAP Best Practices documentation package in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).

3 Configuration Overhead Controlling Use In this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.

Procedure Access the Customizing activity as described and make the settings according to the table values listed in this documentation.

.3.1 Organizational Elements 3.1.1 Maintaining the Controlling Area Use Mind the following: •

Controlling area 1000 is configured as cross-company code for Europe. Company code 1000 is assigned. The name can vary.

•

The currency is EURO, the currency type is 30 (group or client currency).

•

The extended chart of accounts is YBIT.

•

The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can also be used. The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area. The following Controlling components are active: •

Cost Centers

•

Order Management

•

Commitments Management

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•

Projects

•

Sales Orders with Commitments Management

•

Cost Objects

.3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail) Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen)

Transaction Code

OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000. 3. On the Change View: “Basic Data” Details screen, check and make the following entries: Field name

Description

User action and values

Controlling Area

1000

Name

Controlling Area 1000

CoCd->CO Area

Allocation Indicator

Currency type

2 Cross-company code cost accounting 30

Currency

Currency

EUR

Diff.CCode Currency

Indicator: Different Company Code Currency is Allowed

Set

Chart of accts

Chart of accounts

YBIT

Fiscal year variant CCtr Std. Hierarchy

Comment

Group currency allowed

K4 Standard Hierarchy for Cost Centers

0001

Do not maintain the standard hierarchy, confirm warnings. The standard hierarchy is maintained later.

4. Save your entries.

.3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator Procedure Carry out the following steps: © SAP AG

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1. Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen)

Transaction Code

OKKP

2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click. 3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators. 4. If several fiscal year intervals exist, double-click the latest year in this list. 5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries: Field name

Description

User action and values

Comment

Cost centers

Component active

Order management

Component active

Commit. management

Component active

Profit Analysis

Component not active

Acty-Based Costing

Component not active

Profit center Acctg.

No selection

Projects

Set

Sales Orders

Set

Cost Objects

Set

Real Estate Mgmt.

No selection

Not active

W. Commitment Mgt

Set

Ind. Commitment Management with Sales Orders is Active

All currencies

Set

Variances

Set

Company Code validation

Set

Building block 168 activates profitability analysis

Not active

SD Order Processing is Active

Applies only if several company codes are assigned to the controlling area

6. Save your entries.

Result You have created and maintained the controlling area 1000.

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.3.1.1.3 Maintaining Controlling Area - Assign Company Code Use All company codes used are to be assigned to the controlling area. If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.

Procedure Carry out the following steps: 1.Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area

Transaction Code

OKKP

2.On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click. 3.On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen). 4.On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries. 5.On the New Entries: Overview of added entries screen, make the following entries: Field name

Description

User action and values

Comment

CoCd

Company Code

1000

Enter your company code

6.Save your entries.

3.1.2 Maintaining Versions Use Versions enable you to have independent sets of planning and actual data.

•

Version 0 Planning - Integrated planning is set - Copying is allowed - Exchange rate type M with value date = start of fiscal year - Valuation version for internal activity allocation = 0 - Integrated planning with cost centers/business processes Price calculation - Purely iterative price - Actual and planned periodic price (the costs of the individual period are divided by the activities during that period, which may result in different prices for each period) - You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.

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More versions: 1, 2, 3 (plan versions only) Planning - Integrated planning is set - Copying is allowed - Exchange rate type P with value date = start of fiscal year - Valuation version for internal activity allocation = 0 - Integrated planning with cost centers/business processes Price calculation - Purely iterative price - Periodic price Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed. Integrated planning - Controls whether or not planning of an internal order is integrated in a plan version with cost center planning. Strictly iterative price You should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.

.3.1.2.1 Maintaining Versions – General Version Definition Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Versions

Transaction Code

SPRO

2. On the Enter General Version Definition screen, enter the following values: Version

Name

Plan

Actual

WIP/RA

Variance

0

Plan/actual version

Set

Set

Set

Set

1

Plan Version: Change 1

Set

Set

2

Plan Version: Change 2

Set

Set

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Version

Name

Plan

3

Plan Version: Change 3

Set

Actual

WIP/RA

Variance

Exclusive Use

Set

3. Save your entries.

.3.1.2.2 Maintaining Versions – Settings for Each Fiscal Year Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Versions

Transaction Code

SPRO

2. On the View “General Version Definition”: Overview screen, choose Version 0. 3. Choose Controlling area settings → Settings for each year. 4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000. 5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New Entries. 6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values: Field name

Description

User action and values

Comment

Fiscal Year



for example 2006

Version locked

set

Version previous year locked

Integrated Planning

set

Copying allowed

set

Exchange rate type

M

Value date

for example 1.1. from the selected fiscal year

Integrated planning with cost centers/bus.processe s

set

Version for ind.act.alloc.

0

Standard translation at average rate

Plan/actual version

6. Save your entries. 7. Repeat steps 5 and 6 for fiscal year (e.g. 2007). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

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Field name

Description

Fiscal Year

User action and values

Comment



for example 2007

Version locked

Actual year not locked

Integrated Planning

set

Copying allowed

set

Exchange rate type

M

Value date

for example 1.1. from the selected fiscal year

Integrated planning with cost centers/bus.processe s

set

Version for ind.act.alloc.

0

Standard translation at average rate

Plan/actual version

8. Save your entries. 9. Repeat steps 5 and 6 for fiscal year (e.g. the next 5 following years). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values: Field name Fiscal Year

Description

User action and values

Comment



for example 2008

Version locked Integrated Planning

set

Copying allowed

set

Exchange rate type

M

Value date

for example 1.1. from the selected fiscal year

Integrated planning with cost centers/bus.processe s

set

Version for ind.act.alloc.

0

Standard translation at average rate

Plan/actual version

10. Save your entries.

Result You have configured: •

Version 0 for planning and actual postings and

• Versions 1, 2 and 3 only for planning. The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.

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3.1.3 Maintaining Number Ranges for CO Documents Use The purpose of this activity is to define the number ranges for the CO documents.

.3.1.3.1 Maintaining Number Ranges for CO Documents No. Range Intervals Procedure Carry out the following steps: 1. Access the activity using the following navigation options:

2. 3. 4. 5.

IMG Menu

Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents

Transaction Code

KANK

In CO Area enter controlling area 1000. Choose Maintain Groups (F6). Define the number range group menu item Group item Insert F6. Insert the text for the new number range group and assign the number range. Maintain the table as follows: Text

From number

To number

Primary Postings

0100000000

0199999999

Planning Transactions

0200000000

0299999999

Actual Postings (without primary postings)

0300000000

0399999999

Other Transactions

0400000000

0499999999

6. Save your entries.

.3.1.3.2 Maintaining Number Ranges for CO Documents CO Documents Groups Use To assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).

Procedure 1. Access the activity using the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Number Ranges for Controlling Documents

Transaction Code

KANK

2. In CO Area enter controlling area 1000. 3. Choose Maintain Groups (F6). 4. Select the element and assign them to the respective group as in the table below. For that purpose: •

Choose a number-range-group and mark the group.

•

Choose a CO Business Transaction (Element) with button Select element (F2).

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The assignment proceeds with button Assign element group (F5).

Group/ CO Business Transaction Primary Postings (number range number 01) COIN KAZO

Description

Comment

CO Through-postings from FI Down payment

Group Element Element

Planning Transactions (number range number 02) CPPP FIPA KAZP KOAP KPIV KPPB KSII KSP0 KSPB KZPP KZRP PAPL RKP1 RKP2 RKP3 RKP4 RKP5 RKP6 RKP7 RKP8 RKP9 RKPB RKPL RKPQ RKPS RKPU RKPV RKPW RKPX RKPZ RKU1 RKU2 RKU3

ABC process assessment: plan Payment scheduling Plan cost center accrual Plan settlement Actual cost distrib. cost obj. Standard cost estimate Actual price calculation Plan split costs Plan assessment to CO-PA Plan overhead (periodic) Interest Calculation (Plan) Profit Planning Planning primary costs Planning activities Planning secondary costs Planning stat. key figures Plan Revenue Types Planning activity-dep. costs Planning act.-dep. sec. costs Planning order costs Plan. act-dep.settlement costs Periodic Reposting: Plan Data Plan indirect activity alloc. Manual cost planning Sec. planning with template Plan overhead cost assessment Plan overhead cost distrib. Secondary order cost planning Aty-dep. sec. order cost plan. Planning overhead credits Repost costs Repost revenue Repost CO line items

Group Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element

Actual Postings (without primary postings) (number range number 03) CPPA

ABC Actual process assessment

Group Element

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Group/ CO Business Transaction

Description

Comment

KAMV KAZI KGPD KKKP KKKS KOAO KSI0 KSOP KZPI KZRI RKIB RKIL RKIU RKIV RKL RKLT RKN RRIB RRIU RRIV

Manual cost allocation Actual cost center accrual Distribution acc. to peg Control Costs (Primary) Control Costs (Secondary) Actual settlement Actual cost center split Prim. Target Cost Calculation Actual overhead (periodic) Interest calculation (actual) Actual Periodic Repostings Actual inverse activity alloc. Actual Overhead Assessment Actual Overhead Distribution Actual activity allocation Actual template allocation Actual non-alloc. activities Seg. adjust.: Act.per.repost. Segment adjust.: Act. Assess. Segment adjust.: Act. distrib.

Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element

Automat. WIP/results analysis Manual WIP/results analysis Payment data Calculate Scrap Unit costing Unit costing (overhead) Transfer price allocation Transfer price agreement Standard costing (overhead) Sec. Target Cost Calculation Assessment to CO-PA Prim. Target Cost Calc. (WIP) Sec. Target Cost Calc. (WIP) Variance calculation Predistribution of fixed costs Enter statistical key figures

Group Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element Element

Other Transactions (number range number 04) KABG KABM KAFM KAUS KEKB KEKZ KFPI KFPP KPPZ KSOS KSPA KSWP KSWS KVAR RKLX RKS 5. Save your entries.

Result You have configured the number ranges for Controlling documents.

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3.1.4 Number Ranges for CO Settlement Documents (Internal Orders) .3.1.4.1 Maintaining Number Ranges for CO Settlement Documents - No. Range Intervals Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Number Ranges for Settlement Documents

Transaction Code

SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges. 3. Choose the Maintain Groups (F6). 4. Define the number range group menu item Group item Insert F6. 5. Insert the text for the new number range group and assign the number range. Maintain the table as follows: (il gruppo non ha nome) Text

From_number

To_number

Standard Accounting Document

0000000001

0001000000

6. Save your entries.

Result The number ranges are configured for the settlement documents for internal orders.

.3.1.4.2 Maintaining Number Ranges for CO Settlement Documents - Assign Controlling Area Use The controlling area is to be assigned to the number range group.

Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Number Ranges for Settlement Documents

Transaction Code

SNUM

2. If you accessed the transaction through the code SNUM, enter CO_ABRECHN under Object and select Number Ranges. 3. Choose the Maintain Groups (F6). 4. If controlling area 1000 is listed under “Not assigned”, it has to be assigned to a number range group. If the controlling area 1000 is not listed here, the following steps are not relevant.

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5. Select controlling area 1000 in the list Not assigned and choose Select Element (F2). 6. Select the Standard Accounting document group and choose Select Element (F2). 7. Save your entries.

Result The controlling area is assigned to a number range group.

.3.2 General Master Data Configuration 3.2.1 Defining Cost Center Categories Use Cost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center. All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.

Procedure 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Master Data → Cost Centers → Define Cost Center Categories

Transaction Code

SPRO

2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries. 3. On the New Entries: Overview of added Entries screen, make the following entries: Field name

Description

User action and values

CCtC

Cost Center Category

9

Name

Comment

Marketing

ActRev

Actual Revenue Postings

Set

PlnRev

Planning Revenues

Set

Cmmt

Commitment Update

Set

Func

Functional Area

Result You have created the Cost Center Category 9 Marketing.

3.2.2 Orders and Settlement .3.2.2.1 Maintaining Allocation Structures Use An allocation structure defines how an order is settled. The allocation structure differentiates the different possibilities of allocations.

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Procedure Carry out the following steps: 1.Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures

Transaction Code

SPRO

2.On the Change View “Allocation Structures”: Overview screen, choose New Entries. 3.On the New Entries: Overview of Added Entries screen, make the following entries: Alloc.str.

Text

Y1

CO allocation structure

Y2

No Split - All cost elements

Y9

Rework Orders

YH

PS Settlement

YL

Service Order Settlement

YM

Allocation Structure IM

YP

PP Valuated

YR

R&D Orders

YS

Sales Order Settlement

4.Save your entries.

Result The allocation structures are added.

.3.2.2.1.1 Maintaining Allocation Structures — Assignments Use Assignments are added to the allocation structures.

Prerequisites Allocation structures are added in previous step.

Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures

Transaction Code

SPRO

2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen). 3. Choose Assignments with a double-click (left-hand side of the screen). 4. Choose New Entries. 5. On the New Entries: Overview of Added Entries screen, make the following entries and save. © SAP AG

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Allocation Structure

Assignment

Text

Y1

010

Personnel costs

Y1

020

Raw-/service material consump.

Y1

030

Other costs

Y1

040

Secondary costs

Y1

050

Revenues

Y2

100

All cost elements

Y9

100

Rework Costs

YH

10

Revenues Results Analysis

YH

20

Costs Internal Settlement

YH

30

Personnel costs

YH

40

Raw-/service material consump.

YH

50

Other costs

YH

60

Secondary costs

YH

70

Revenues

YH

80

Production Material

YL

100

Service revenues

YL

200

Service costs

YM

010

External procurement

YM

020

Material

YM

030

Internal services

YP

100

PP Valuated

YR

100

R&D Costs

YS

100

Sales order

Result The assignments are added.

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.3.2.2.1.2 Maintaining Allocation Structures — Source (CEGroup) Use Cost element groups are assigned as sources.

Prerequisites The allocation structures and assignments are maintained.

Procedure Carry out the following steps: 1.Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures

Transaction Code

SPRO

2.On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen). This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below. 3. Choose Assignments with a double-click (left hand side of the screen). 4. Select the assignment (right hand side of the screen). 5. Select Source with a double-click (left hand side of the screen). 6. If the Set Controlling Area dialog box appears, enter controlling area 1000. 7. On the Change View “Source”: Details screen, make the following entries and save. Allocation Structure

Assignment

Cost Elem.Group

Y1

010

YBMF_001

Y1

020

YBMF_002

Y1

030

YBMF_003

Y1

040

200_CE

Y1

050

20_CE

Y2

100

YB_ALL

Y9

100

YB_ALL

YH

10

932000

YH

20

931110 to 931140

YH

30

YBMF_001

YH

40

YBMF_002

YH

50

YBMF_003

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Allocation Structure

Assignment

Cost Elem.Group

YH

60

YBMF_004

YH

70

5100_CE

YH

80

YL

100

20_CE

YL

200

10_CE

YM

010

1400_CE

YM

020

1200_CE

YM

030

4500_CE

YP

100

YB_ALL

YR

100

YB_ALL

YS

100

YB_ALL

Result The cost element groups are assigned to the allocation structures as sources.

.3.2.2.1.3 Maintaining Allocation Structures — Settlement Cost Elements (CE) Use There are two types of settlement: •

settlement by cost elements

•

settlement by settlement cost element

Prerequisites The allocation structure, assignments and sources are maintained. For the second type you have to define the following cost elements, to ensure that settlement is successfully executed: •

Internal settlement (means internal CO): Cost element category 21 (secondary).

•

External settlement (means receivers in external accounting e.g. in Asset Management): Cost element category 22 (primary).

Procedure Carry out the following steps: 1.Access the activity using one of the following navigation options: IMG Menu

© SAP AG

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Allocation Structures Page 21 of 83

SAP Best Practices Transaction Code

Basic Overhead Cost Controlling (103): Configuration Guide SPRO

2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen). 3. Choose Assignments with a double-click (left-hand side of the screen). 4. Select the assignment (right-hand side of the screen).

This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below. 5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen). 6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries. 7. On the New Entries: Overview of added Entries screen, make the following entries and save. Allocation Structure

Assignment

Receiver cat.

By Cost Element

Y1

010

CTR

Select

Y1

010

ORD

Select

Y1

010

WBS

Select

Y1

010

FXA

Select

Y1

020

CTR

Select

Y1

020

ORD

Select

Y1

020

WBS

Select

Y1

020

FXA

Select

Y1

030

CTR

Select

Y1

030

ORD

Select

Y1

030

WBS

Select

Y1

030

FXA

Select

Y1

040

CTR

Select

Y1

040

ORD

Select

Y1

040

WBS

Select

Y1

040

FXA

Select

Y1

050

CTR

Select

Y1

050

ORD

Select

Y1

050

WBS

Select

Y1

050

FXA

Select

Y2

100

FXA

Select

Y2

100

CTR

Select

Y2

100

SDI

Select

Y2

100

WBS

Select

© SAP AG

Settlement Cost Element

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Allocation Structure

Assignment

Receiver cat.

Y9

100

CTR

921015

YH

10

PSG

921100

YH

20

PSG

921110

YH

30

CTR

Select

YH

30

ORD

Select

YH

30

WBS

Select

YH

40

CTR

Select

YH

40

ORD

Select

YH

40

WBS

Select

YH

50

CTR

Select

YH

50

ORD

Select

YH

50

WBS

Select

YH

60

CTR

Select

YH

60

ORD

Select

YH

60

WBS

Select

YH

60

PSG

Select

YH

70

CTR

Select

YH

70

ORD

Select

YH

70

WBS

Select

YH

80

YL

100

PSG

921050

YL

200

PSG

921055

YL

200

SDI

YL

200

CTR

YM

010

FXA

YM

010

CTR

YM

020

FXA

YM

020

CTR

921020

YM

030

FXA

530100

YM

030

CTR

921030

YP

100

CTR

Select

YP

100

ORD

Select

© SAP AG

By Cost Element

Settlement Cost Element

Select 921055 Select 921010 Select

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Allocation Structure

Assignment

Receiver cat.

By Cost Element

Settlement Cost Element

YR

100

PSG

921017

YR

100

CTR

921017

YS

100

PSG

921019

Result Settlement cost elements are added to allocation structures.

.3.2.2.2 Maintaining Settlement Profiles Use In the settlement profile, you define a range of control parameters for settlement.

Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Maintain Settlement Profiles

Transaction Code

OKO7

2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile. This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below. 3. Choose Details. 4. On the Change View “Settlement Profile”: Details screen, make the following sets of entries: Field Name

Settlement profile Text

User action / value: Settleme nt profile YB0020

User action / value: Settleme nt profile YB0030

User action / value: Settleme nt profile YB0050

User action / value: Settleme nt profile YB00AI

User action / value: Settleme nt profile YB00R1

YB0020

YB0030

YB0050

YB00AI

YB00R1

Production Measure

Investment Measure

Settlement assets under const.

R&D Internal Order Settlement

set

set

set

set

Overhead costs

Actual costs cost of sales To be settled in © SAP AG

set

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SAP Best Practices Field Name

Basic Overhead Cost Controlling (103): Configuration Guide

User action / value: Settleme nt profile YB0020

User action / value: Settleme nt profile YB0030

User action / value: Settleme nt profile YB0050

User action / value: Settleme nt profile YB00AI

User action / value: Settleme nt profile YB00R1

Y1

Y1

Y1

YR

ORD

FXA

FXA

PSG

full Can be settled Not for settlement Default Values Allocation Structure

Y1

PA Transfer str, Default object type

CTR

Indicators 100% validation

set

%Settlement

set

set

set

set

set

Equivalenc e numbers

set

set

set

set

set

Amount Settlement Var. to costing based PA Valid Receivers G/L account

Settlement optional

Settlement optional

Settlement optional

Settlement not allowed

Settlement not allowed

Cost Center

Settlement optional

Settlement not allowed

Settlement optional

Settlement optional

Settlement optional

Order

Settlement optional

Settlement optional

Settlement optional

Settlement not allowed

Settlement not allowed

WBS element

Settlement optional

Settlement optional

Settlement optional

Settlement not allowed

Settlement not allowed

Fixed Asset

Settlement not allowed

Settlement not allowed

Settlement optional

Settlement optional

Settlement not allowed

Material

Settlement

Settlement

Settlement

Settlement

Settlement

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SAP Best Practices Field Name

Basic Overhead Cost Controlling (103): Configuration Guide

User action / value: Settleme nt profile YB0020

User action / value: Settleme nt profile YB0030

User action / value: Settleme nt profile YB0050

User action / value: Settleme nt profile YB00AI

User action / value: Settleme nt profile YB00R1

not allowed

not allowed

not allowed

not allowed

not allowed

Network

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Profit. Segment

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement optional

Sales order

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Cost objects

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Order item

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Business proc.

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Real Est.Object

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Settlement not allowed

Other parameter Document type

SA

SA

SA

AA

SA

Max.no.dist . rls

10

10

100

999

3

Residence time

3

3

24

12

3

5. Choose Save and Back.

Result You have created the settlement profiles.

.3.2.2.3 Defining Order Types Use There are several kinds of order types in controlling. The order category determines the technical properties of orders. The most important order categories in overhead controlling are:

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Order category

Description

01

Internal order

02

Accrual Calculation Order

03

Model Order

Accrual Orders You use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods. •

Order Type:Y9A0 Internal Order – Accrual Cost Accounting

•

External Number Assignment: 9A00 + Sequence Number

•

Settlement Profile: 20

•

Not Matched with Revenue

Internal order These order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary. As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues. You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type. If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order. The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Internal Orders → Order Master Data → Define Order Types

Transaction Code

KOT2_OPA

2. On the Change View “Order Types”: Overview screen, choose New Entries. 3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter. 4. On the New Entries: Details of Added Entries screen, make the following entries: Field name

Description

User actions and values

Order category

1 Internal Order (Controlling)

Order Type

Y010

© SAP AG

Comment

Page 27 of 83

SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description

User actions and values

Short Text

Internal Order: Third-party services

Comment

5. Choose Assign/Change Intervals to assign the number range. 6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps: a) Select the number range group checkbox. b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.) c) Assign the order type to the number range group by selecting Element/Group (F5). Order Type

Number Range group

Y010

Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries: Field name

Description

User actions and values

Comment

Y010

Already maintained in preceding steps

Third-party services

Already maintained in preceding steps

Order category

1 Internal Order (Controlling)

Already maintained in preceding steps

Number range interval

500000 – 599999 Number range group: Services

Already maintained in preceding steps

Settlement profile

YB0030

Production measure

Planning profile

000001

General plan profile

Budget Profile

000001

General budget profile

Collective order without automatic goods movement

Select from the drop down menu

Residence Time 1

3

Calendar Months

CO Partner Update

X ACTIVE

Select from the drop down menu

Commitments Management

set

Commitments Management Active

Revenue postings

set

Identifier "Revenue posting allowed"

Order Type Short Text

Object Class Functional area Collective order with/without automatic goods movement

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SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description

User actions and values

Comment

Integrated Planning

set

Indicator for Integrated Planning

Status profile

00000002

Internal Orders

Release immediately

Not set

8. Save your entries. 9. Repeat the entries and enter the required fields for order type Y020: Field name

Description

Order Type

User actions and values

Comment

Y020 Short Text

Internal Order : Overhead costs

Order category

1 Internal Order (Controlling)

Number range interval

200000 - 299999 Number range group: Design

Settlement profile

YB0020

Overhead costs

Planning profile

000001

General plan profile

Budget Profile

000001

General budget profile

Functional area Object Class Collective order with/without automatic goods movement

Collective order without automatic goods movement

Residence Time 1

3

CO Partner Update

X ACTIVE

Commitments Management

set

Revenue postings

Not set

Integrated Planning

set

Status profile

00000002

Release immediately

set

10. Save your entries. 11. Repeat the entries and enter the required fields for order type Y090: © SAP AG

Page 29 of 83

SAP Best Practices Field name Order Type

Basic Overhead Cost Controlling (103): Configuration Guide Description Short Text

Order category Number range interval Settlement profile Planning profile Budget Profile Object Class Functional area Collective order with /without automatic goods movement Residence Time 1 CO Partner Update Commitments Management Revenue postings Integrated Planning Status profile Release immediately

User actions and values Y090 Internal Order: Statistical orders 1 Internal Order (Controlling) 300000 – 399999 Number range group: Tools and Equipment Not set

Comment

000001 000001

General plan profile General budget profile

Not set Collective order without automatic goods movement 3 X ACTIVE Set

Select from the drop down menu

Select from the drop down menu Commitments Management Active

Not set Not set 00000002 Set

Internal Order "Release immediately" indicator

12. Save your entries. 13. Repeat the entries and enter the required fields for order type Y100: Field name Order Type

Description Short Text

Order category Number range interval Settlement profile Planning profile Budget Profile

User actions and values Y100 Internal Order: Research and Development 1 Internal Order (Controlling) 100000 - 199999 Number range group: Development YB00R1 000001 000001

Comment

R&D Internal Order Settlement General plan profile General budget profile

Object class Functional area © SAP AG

Page 30 of 83

SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description Collective order with /without automatic goods movement

Residence Time 1 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately

User actions and values Collective order without automatic goods movement 3

Comment Select from the drop down menu

X Active

Select from the drop down menu

set Not set set 00000002 Not set

Internal Orders

14. Save your entries. 15. Repeat the entries and enter the required fields for order type Y400: Field name Order Type

Description Short Text

Order category Number range interval

User actions and values Y400 Internal Order: Marketing 1 Internal Order (Controlling) 500000 – 599999 Number range group: Services Not set

Settlement profile Planning profile

000001

Budget Profile

000001

Comment

Not for settlement General plan profile General budget profile

Object class Functional area Collective order with /without automatic goods movement Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release © SAP AG

Collective order without automatic goods movement 3

Select from the drop down menu

X Active

Select from the drop down menu

set Not set Not set 00000002 set

Internal Orders

Page 31 of 83

SAP Best Practices Field name immediately

Basic Overhead Cost Controlling (103): Configuration Guide Description

User actions and values

Comment

16. Save your entries. 17. Repeat the entries and enter the required fields for order type Y600: Field name Order Type

Description Short Text

Order category Number range interval Settlement profile

User actions and values Y600 Internal Orders: Investment 1 Internal Order (Controlling) 600000 - 699999 Number range group: Capital Spending YB00AI

Planning profile

000001

Budget Profile

000001

Object class Functional area

INVST Collective order with /without automatic goods movement

Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately

Collective order without automatic goods movement 6

Comment

Assets under construction settlement General plan profile General budget profile

Select from the drop down menu

6 X Active

Select from the drop down menu

set Not set Not set 00000002 Not set

Internal Orders

18. Save your entries. 19. Repeat the entries and enter the required fields for order type Y9A0: Field name Order Type

Description Short Text

Order category Number range interval

© SAP AG

User actions and values Y9A0 Internal orders: Accrual cost accounting 2 Accrual Calculation Order (Controlling) 9A0000000000 9AZZZZZZZZZZ Number range group:

Comment

Page 32 of 83

SAP Best Practices Field name

Basic Overhead Cost Controlling (103): Configuration Guide Description

Settlement profile Planning profile Budget Profile

User actions and values Imputed cost orders YB0020

Comment

000001

General plan profile General budget profile

000001

Overhead costs

Object class Functional area Collective order with /without automatic goods movement Residence Time 1 Residence Time 2 CO Partner Update Commitments Management Revenue plannings Integrated Planning Status profile Release immediately

Collective order without automatic goods movement 3

Select from the drop down menu

X Active

Select from the drop down menu

Not set Not set Set 00000002 Set

Internal Orders

20. Save your entries.

.3.2.2.4 Assigning Strategy Sequence to Order Type Use In this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Internal Orders → Actual Postings → Settlement → Automatic Generation of Settlement Rules → Assign Strategy Sequence To Order Type

Transaction Code

KSR3_ORC

2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Field name

Description

User actions and values

Comment

Order type

Y020

Internal Order : Overhead costs

Strat. Sequ.

SAP040

Use standard

Modifiable

2 Always Overwrite

Standard

Status

REL Release

Standard

Order type

Y100

Research and Development

Strat. Sequ.

SAP040

Use standard

Modifiable

2 Always Overwrite

Standard

Status

CRTD Create

Standard

3. Save your entries.

4 Configuration Budget and Plan .4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) Use The monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage. In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Internal Orders → Budgeting and Availability Control → Define Tolerance Limits for Availability Control

Transaction Code

SPRO

2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen, make the following entries: Field name

Description

User actions and values

COAr

Controlling Area

1000

Prof. Tr.grp

Budget profile

000001

Availability-control activity group

++

All activity groups allowed

Act.

Availability control action

1

Only warning message

Usage

Usage rate in %

90,00%

© SAP AG

Comment

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

4. Save your entries.

Result You have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.

.4.2 User Defined Planning 4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Cost Element Planning → Create planning layout for cost planning.

Transaction Code

KP65

2. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout. Field name

Description

User action and values

Planning layout

Y1-101

Text

CE/AT Excel

Planning layout

Y1-101-1

Text

CE/AT Excel

Planning layout

Y1-101-A

Text

CE/AT Dependent

Comment

3. Choose Create. 4. Create the layouts with following values: Element definition: Name

Attrib.

Key figure

Flag for entering sets

Var. on/off (from)

From

Var.on/ off (to)

Activity Type

Set

Set

LAGRU

Not set

Cost Element

Set

Set

KAGRU

Not set

To

Layout Y1-101, Y1-101-1 and Y1-101-A

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

To enter the first Element Definition, double-click on the Lead column. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name

Element Type:

Element Type:

Flag for entering sets

Var. on/off (from)

Attrib.

Key figure

From

Var.on/ off (to)

Plan Fixed Costs in CO Area Currency

Not set

Not set

Not set

Plan Fixed Costs in CO Area Currency

Not set

Not set

Not set

Plan Variable Costs in CO Area Currency

Not set

Not set

Not set

Plan Variable Costs in CO Area Currency

Not set

Not set

Not set

To

Layout Y1-101, Y1-101-1 and Y1-101-A Plan Fixed Costs

DK

Distribution key

Plan Var. Costs

DK

Distribution key

To enter the first Characteristic, double-click on the Column 1. To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short

Medium

Long

Layout Y1-101, Y1-101-1 and Y1-101-A ActType

Activity Type

Activity Type

Cost elem.

Cost element

Cost element

PlnFxdCOCu

Plan Fixed Costs

Plan fixed costs in COArea currency

PlanVar.CO

Plan Variable Costs

Plan variable costs in CO area currency

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values: Name

Flag for entering sets

Variable on/off (from)

From

Variable on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A Version

Not set

set

VERSN

Not set

Period

Not set

set

PERIA

set

Fiscal Year

Not set

set

GJAHR

Not set

Cost Center

set

set

KSGRU

Not set

PERIB

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-101, Y1-101-1 and Y1-101-A 1

Version

2

Period

3

Fiscal Year

4

Cost Center

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name

Type

Characteristic

Description

Opt./oblig

Layout Y1-101, Y1-101-1 and Y1-101-A GJAHR

Characteristic value

Fiscal Year

Fiscal year

KAGRU

Characteristic value

Cost Element

or group

KSGRU

Characteristic value

Cost Center

or group

LAGRU

Characteristic value

Activity Type

or group

PERIA

Characteristic value

Period

or group

PERIB

Characteristic value

Period

From period

VERSN

Characteristic value

Version

To period

Set

9. Choose Save.

4.2.2 Creating Planning Layouts for Activity Type Planning Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

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Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Activity Type Planning → Create activity type planning layout Page 37 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Transaction Code

KP75

2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description. Field name

Description

User action and values

Planning layout

Y1-202-1

Text

Act.type / price

Planning layout

Y1-202-2

Text

Act.Price Expanded

Comment

3. Choose Create. 4. Create the layouts with the following values: Element definition: Name

Attrib.

Key figure

Flag for enterin g sets

Var. on/off (from)

From

Var.on/off (to)

Cost Center

Set

Set

KSGRU

Not set

Activity Type

Set

Set

LAGRU

Not set

Cost center

Set

Set

KSGRU

Not set

Activity Type

Set

Set

LAGRU

Not set

To

Layout Y1-202-1

Layout Y1-202-1

To enter the first Element Definition, double-click on the Lead column. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name

Element Type:

Element Type:

Attrib.

Key figure

Flag for entering sets

Var. on/off (from)

From

Var.on/off (to)

Not set

Not set

Not set

Not set

Not set

Not set

Layout Y1-202-1 Plan Activity Dist.

© SAP AG

Plan activity Distribution key

Page 38 of 83

To

SAP Best Practices Name

Basic Overhead Cost Controlling (103): Configuration Guide Element Type:

Element Type:

Attrib.

Key figure

Pln Fix Price

Plan Var. Costs

Price variable

Flag for entering sets

Var. on/off (from)

From

Var.on/off (to)

Plan Fix Price in CO Area Currency

Not set

Not set

Not set

Plan Variable Costs in CO Area Currency

Not set

Not set

Not set

Plan Activity

Not set

Not set

Not set

Layout Y1-202-1 Plan Activity Dist

Distributi on key

Distr. Kew plan activity

Not set

Not set

Not set

Unit

Unit of measure s

Unit plan activity

Not set

not set

Not set

Plan Fix Price

Plan Fix Price in CO Area Currency

Not set

Not set

Not set

Plan Var. Price

Plan Variable Price in CO Area Currency

Not set

Not set

Not set

Plan Unit Price

Plan Unit Price in CO Area Currency

Not set

Not set

Not set

Price

Price indicator

Plan price indicator

Not set

Not set

Not set

Alloc Celem.

Alloc. CElem

Allocation cost element

Not set

Not set

Not set

A

ATypCat egory

ATyp category

Not set

Not set

Not set

L

Text exists

Long text

Not set

Not set

Not set

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To

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

To enter the first Characteristic, double-click on the Column 1. To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short

Medium

Long

Layout Y1-202-1 Cost Ctr

Cost center

Cost Center

ActType

Activity Type

Activity Type

PlanActvty

Plan acitivity

Plan activity

Price Fxd

Price Fixed

Fixed price in controlling area currency

Price Vbl.

Price Variable

Variable price in CO area currency

Layout Y1-202-2 Cost Ctr

Cost center

Cost Center

ActType

Activity Type

Activity Type

PlanActvty

Plan acitivity

Plan activity

Price Fxd

Price Fixed

Fixed price in controlling area currency

Price Vbl.

Price Variable

Variable price in CO area currency

Price Unit

Price Unit

Price Unit

6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values: Name

Flag for entering sets

Variable on/off (from)

From

Variable on/off (to)

To

Layout Y1-202-1 and Y1-202-1 Version

Not set

set

VERSN

Not set

Period

Not set

set

PERIA

set

Fiscal Year

Not set

set

GJAHR

Not set

PERIB

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-202-1 and Y1-202-1 1

Version

2

Period

3

Fiscal Year

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name

Type

Characteristic

Description

Opt./oblig

Layout Y1-202-1 and Y1-202-1

© SAP AG

Page 40 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Name

Type

Characteristic

Description

GJAHR

Characteristic value

Fiscal Year

Fiscal year

KSGRU

Characteristic value

Cost Center

or group

LAGRU

Characteristic value

Activity Type

or group

PERIA

Characteristic value

Period

From period

PERIB

Characteristic value

Period

To period

VERSN

Characteristic value

Version

Version

Opt./oblig

Set

9. Choose Save.

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Planning → Manual Planning → User-Defined Planning Layouts → Create planning layouts for statistical key figure planning → Create statistical key figure planning layout

Transaction Code

KP85

2. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description. Field name

Description

User action and values

Planning layout

Y1-301-1

Text

Key fig.plan

Planning layout

Y1-301-2

Text

Key fig.plan exp

Comment

3. Choose Create. 4. Create the layouts with following values: Element definition: Name

Attrib.

Key figure

Flag for entering sets

Var. on/off (from)

From

Var.on/off (to)

Cost Center

Set

Set

KGRSU

Not set

Stat. key fig.

Set

Set

STAGRU

Not set

Layout Y1-301-1

© SAP AG

Page 41 of 83

To

SAP Best Practices Name

Basic Overhead Cost Controlling (103): Configuration Guide Attrib.

Key figure

Flag for entering sets

Var. on/off (from)

From

Var.on/off (to)

Cost center

Set

Set

KSGRU

Not set

Stat. key fig.

Set

Set

STAGRU

Not set

To

Layout Y1-301-2

To enter the first Element Definition, double-click on the Lead column. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name

Element Type:

Element Type:

Attrib.

Key figure

Flag for enterin g sets

Var. on/off (from)

From

Var.on/off (to)

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Not set

Layout Y1-301-1 Curent Plan value Dist.

Current Plan Value Distribution key

Layout Y1-301-2 Key figure category

KeyFig.Ca t.

Curent Plan value

Current Plan Value

Dist

Distributio n key

Unit

Unit of measure

Unit current plan value

Not set

not set

Not set

L

Text exists

Long text

Not set

Not set

Not set

To enter the first Characteristic, double-click on the Column 1. To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short

Medium

Long

Layout Y1-301-1 Cost Ctr

© SAP AG

Cost center

Cost Center

Page 42 of 83

To

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Short

Medium

Long

StatKeyFig

Stat Key Figure

Statistical key figure

Plan value

Current Plan value

Current Plan value

Layout Y1-301-2 Cost Ctr

Cost center

Cost Center

KeyFigCat

T

Key Figure Category

Plan value

Current Plan value

Current Plan value

6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values: Name

Flag for entering sets

Variable on/off (from)

From

Variable on/off (to)

To

Layout Y1-301-1 and Y1-301-2 Version

Not set

set

VERSN

Not set

Period

Not set

set

PERIA

set

Fiscal Year

Not set

set

GJAHR

Not set

PERIB

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics Layout Y1-301-1 and Y1-301-2 1

Version

2

Period

3

Fiscal Year

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name

Type

Characteristic

Description Fiscal year

Opt./oblig

Layout Y1-301-1 and Y1-301-2 GJAHR

Characteristic value

Fiscal Year

KGRSU

Characteristic value

Cost Center

PERIA

Characteristic value

Period

From period

PERIB

Characteristic value

Period

To period

STAGRU

Characteristic value

Stat. key fig.

Or group

VERSN

Characteristic value

Version

Version

9. Choose Save.

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders Procedure Carry out the following steps:

© SAP AG

Page 43 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Planning → Manual Planning → User-Defined Planning Layouts → Create Planning Layouts for Cost Element Planning → Create planning layout for cost planning.

Transaction Code

KPG5

2. On the Report Painter: Create Orders: Planning layout for cost elements/active screen, enter the planning layout and description. Field name

Description

User action and values

Planning layout

Y1-401-1

Text

Order planning

Comment

3. Choose Create. 4. Create the layout with following values: Element definition: Name

Attr.

Key figure

Cost element

Flag for entering sets

Var. on/off (from)

From

Var. on/off (to)

set

Set

KAGRU

Not set

To

To enter the first Element Definition, double-click on the Lead column. To add other Element Definitions choose Edit  Columns  New lead Column in the menu To sort the columns, choose Edit  Columns  Sort Lead Columns in the menu Key Figures/Attribute: Name

Element Type:

Element Type:

Attr.

Key figure

TtlPCost CO

DK

TtlPCons.

© SAP AG

Distribution key

Flag for entering sets

Var. on/off (from)

From

Var. on/off (to)

Total Plan Costs in CO Area Currency

Not set

Not set

Not set

Total Plan Costs in CO Area Currency

Not set

Not set

Not set

Total Plan Consump tion

Not set

Not set

Not set

To

Page 44 of 83

SAP Best Practices Name

Basic Overhead Cost Controlling (103): Configuration Guide

Element Type:

Element Type:

Flag for entering sets

Var. on/off (from)

Attr.

Key figure

DK

Distribution key

Total Plan Costs in CO Area Currency

Quantity Text field

From

Var. on/off (to)

Not set

Not set

Not set

Record Quantity

Not set

Not set

Not set

Text existis

Not set

Not set

Not set

To

To enter the first Characteristic, double-click on the Column 1. To add other Characteristics or Attibutes double-click on the right of the filled Column; when the pop-up appears, select the element Type “Key figure with Characteristics” or “Attribute” and enter values according to the above table 5. Double-click on each Element Definition,Key Figure or Attribute and select the “Change short, middle and long text” push button (Ctrl+F8) to maintain the Text of Elements Short

Medium

Long

Cost element

Cost element

Cost element

TtlPCost CO

Ttl Plan Costs COArC

Total Plan Costs in CO Area Currency

TtlPCons.

Ttl Plan Consumption

Total Plan Consumption

6. Choose Edit  Gen.Data selection  Gen.Data selection in the menu and enter the following values: Name

Flag for entering sets

Variable on/off (from)

From

Variable on/off (to)

Version

Not set

set

VERSN

Not set

Period

Not set

set

PERIA

set

Fiscal Year

Not set

set

GJAHR

Not set

Order

set

set

AUFGR

Not set

To

PERIB

7. Choose Edit  Gen.Data selection  Header Layout in the menu to maintain the sequence of header characteristics 1

Version

2

Period

3

Fiscal Year

4

Order

8. Choose Extras  Variables  Variables Definition in the menu and enter the following data: Name

Type

Characteristic

AUFGR

Characteristic value

Order

© SAP AG

Page 45 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Name

Type

Characteristic

GJAHR

Characteristic value

Fiscal Year

KAGRU

Characteristic value

Cost Element

PERIA

Characteristic value

Period

PERIB

Characteristic value

Period

VERSN

Characteristic value

Version

9. Choose Save.

4.2.5 Maintaining User-Defined Planner Profiles Use In a planner profile, you specify per planning area which planning layout is to be used and also with which default values.

Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → Internal Orders → Planning → Manual Planning → Maintain User-Defined Planner Profiles → Maintain UserDefined Planner Profiles

Transaction Code

KP34

2. On the Change View “Planner profiles”: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen, make the following entries: Profile

Description

Auth. group

YBALL_01

Planning with Excel (reduced)

YBALL_02

Planning: All Planning Areas

4. Choose Save. 5. On the Change View “Planner profiles”: Overview screen, select the profile and choose General Controlling. 6. On the Change View “General Controlling”: Overview screen, choose New Entries. 7. On the New Entries: Overview of Added Entries screen, make the following entries for the profile: Planning Profile YBALL_01 Planning Area

Table CuDK Name

QIDK

Cost ctrs: Cost element/activity inputs

1P1

2

2

Cost centers: Activities/prices

1P2

2

2

CCtr: Statistical key figures

1P3

2

2

Orders: Cost element/activity inputs

1P4

2

2

Planning Profile YBALL_02 Planning Area © SAP AG

Table CuDK

QIDK Page 46 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide Name

Cost ctrs: Cost element/activity inputs

1P1

2

2

Cost centers: Activities/prices

1P2

2

2

CCtr: Statistical key figures

1P3

2

2

Orders: Cost element/activity inputs

1P4

2

2

Ord: Statistical key figures

1P6

2

2

WBS elements: Cost element/acty inputs

1P7

2

2

WBS elements: Statistical key figures

1P9

2

2

Networks: Statistical key figures

1PC

2

2

Business processes: Activity inputs

1PD

2

2

Business processes: Quantities/prices

1PE

2

2

Business processes: Stat. key figures

1PF

2

2

Cost objects: Cost element/acty inputs

1PG

2

2

Cost objects: Statistical key figures

1PI

2

2

RE: Cost elements, activity allocations

1PJ

2

2

RE:Stat. key figures

1PL

2

2

CCtr: Manual actual prices

1PN

2

2

Business process: Manual actual prices

1PQ

2

2

8. Choose Save. 9. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling. 10. On the Change View “Layouts for Controlling”: Overview screen, choose New Entries. 11. On the New Entries: Overview of Added Entries screen, make the following entries: Planing profile YBALL_01 Planning Area

Table Itm

Cost ctrs: Cost element/activity inputs

1P1

Cost ctrs: Cost element/activity inputs

1P1

Cost centers: Activities/prices

1P2

Cost centers: Activities/prices

1P2

CCtr: Statistical key figures

1P3

CCtr: Statistical key figures

1P3

Orders: Cost element/activity inputs

1P4

Layout

1

Defit

Over w.

set

set

set

set

set

set

set

set

set

set

set

set

Integr File description .

Y1-101

set

01_1P1_YBALL _01_001Y1-101

1 Y1-101-A 1 Y1-202-1 1 Y1-202-2 1 Y1-301-1 1 Y1-301-2 1 Y1-401-1

Planing profile YBALL_02 Planning Area © SAP AG

Table

Itm

Layout

Defit

Over

Integr File Page 47 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide w.

Cost ctrs: Cost element/activity inputs

1P1

Cost centers: Activities/prices

1P2

Cost centers: Activities/prices

1P2

Cost centers: Activities/prices

1P2

CCtr: Statistical key figures

1P3

set

description

set

Y1-101-1 1 1-201 1 1-204 1 1-201C 1 1-301

CCtr: Statistical key figures

1P3

CCtr: Statistical key figures

1P3

Orders: Cost element/activity inputs

1P4

Orders: Cost element/activity inputs

1P4

Orders: Cost element/activity inputs

1P4

Orders: Cost element/activity inputs

1P4

Ord: Statistical key figures

1P6

Ord: Statistical key figures

1P6

WBS elements: Cost element/acty inputs

1P7

WBS elements: Cost element/acty inputs

1P7

WBS elements: Cost element/acty inputs

1P7

WBS elements: Cost element/acty inputs

1P7

WBS elements: Cost element/acty inputs

1P7

WBS elements: Statistical key figures

1P9

WBS elements: Statistical key figures

1P9

Networks: Statistical key figures

1PC

Networks: Statistical key figures

1PC

Networks: Statistical key figures

1PC

© SAP AG

1

.

1 1-302 1 1-303C 1 1-401 1 1-402 1 1-402P 1 1-404 1 1-601 1 1-603C 1 1-701 1 1-702 1 1-702P 1 1-703 1 1-704 1 1-901 1 1-903C 1 1-C01 1 1-C02 1 1-C03C Page 48 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Business processes: Activity inputs

1PD

Business processes: Activity inputs

1PD

Business processes: Activity inputs

1PD

Business processes: Quantities/prices

1PE

Business processes: Quantities/prices

1PE

Business processes: Stat. key figures

1PF

Business processes: Stat. key figures

1PF

Cost objects: Cost element/acty inputs

1PG

Cost objects: Cost element/acty inputs

1PG

Cost objects: Cost element/acty inputs

1PG

Cost objects: Statistical key figures

1PI

Cost objects: Statistical key figures

1PI

RE: Cost elements

1PJ

1

1-J01-1

RE: Cost elements

1PJ

1

1-J01-2

RE: Cost elements

1PJ

1

1-J01-3

RE: Cost elements

1PJ

1

1-J01-4

RE: Cost elements

1PJ

1

1-J01-5

RE: Cost elements

1PJ

1

1-J01-6

RE: Cost elements

1PJ

1

1-J02-1

RE: Cost elements

1PJ

1

1-J02-2

RE: Cost elements

1PJ

1

1-J02-3

RE: Cost elements

1PJ

1

1-J02-4

RE: Cost elements

1PJ

1

1-J02-5

RE: Cost elements

1PJ

1

1-J02-6

RE:Stat. key figures

1PL

1

1-L01-1

RE:Stat. key figures

1PL

1

1-L01-2

RE:Stat. key figures

1PL

1

1-L01-3

RE:Stat. key figures

1PL

1

1-L01-4

RE:Stat. key figures

1PL

1

1-L01-5

RE:Stat. key figures

1PL

1

1-L01-6

CCtr: Manual actual

1PN

1

1-N01

© SAP AG

1 1-D01 1 1-D02 1 1-D02P 1 1-E01 1 1-E02 1 1-F01 1 1-F03C 1 1-G01 1 1-G02 1 1-G02P 1 1-I01 1 1-I03C

Page 49 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

prices Business process: Manual actual prices

1 1PQ

1-Q01

12. Choose Save. 13. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters. 14. On the Cost Element/Activity Input Planning: Init.Screen Pre-Parameteriz, screen make the following entries for profile: Planning Layout YBALL_01 Planning Area Table

Version

Period from

Period to

Fiscal year

Cost CElem center

Cost ctrs: Cost element/activity inputs 1P1

001

1

12



*

*

Cost centers: Activities/prices 1P2

001

1

12



*

group = 100_CE

Activity Type n.a.

*

15. Choose Save. 16. Save your entries and quit the transaction.

5 Basic Master Data Use Master data is imported using application transactions or eCATTs (extended Computer Aided Test Tools). Because some of the master data is required for configuration, a description of the data used appears below.

Prerequisites If a dialog box Set Controlling Area appears, enter the following data: Field Name

User actions and values

Controlling Area

1000

.5.1 Cost Elements and Groups 5.1.1 Primary Cost Elements .5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements Use Cost elements are created with batch input sessions. SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. These examples have to be deleted so that the correct batch input sessions can be created.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: © SAP AG

Page 50 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

IMG Menu

Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Make Default Settings

Transaction Code

OKB2

2. On the Determine Work Area: Entry screen provide chart of accounts YBIT and choose Enter. 3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen, choose Select All (F7). 4. Choose Delete (Shift + F2) and save your entries.

Result The default settings are deleted. The screen is empty.

.5.1.1.2 Making Default Settings for Primary Cost Elements - Costs Use The ranges of cost elements to be created are defined.

Prerequisites The respective P&L accounts must have been created in FI. This has been done during installation of layer 0.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Make Default Settings

Transaction Code

OKB2

2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter. 3. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen, choose New Entries (F5). 4. On the New Entries: Overview of Added Entries screen, make the following entries: Acct from

Account to

CElem cat.

506000100

506000100

1

506000200

506000200

1

506000300

506000300

1

506000400

506000400

1

506000500

506000500

1

506990400

506990400

1

507000100

507000100

1

507000130

507000130

1

507000140

507000140

1

© SAP AG

Page 51 of 83

SAP Best Practices Acct from

Basic Overhead Cost Controlling (103): Configuration Guide Account to

CElem cat.

507000150

507000150

1

507000160

507000160

1

507000200

507000200

1

507000210

507000210

1

507000220

507000220

1

507000230

507000230

1

507000240

507000240

1

507000250

507000250

1

507000300

507000300

1

507000310

507000310

1

507000320

507000320

1

507000400

507000400

1

507000410

507000410

1

507000420

507000420

1

507000430

507000430

1

507000500

507000500

1

507000510

507000510

1

507000520

507000520

1

507000530

507000530

1

507000535

507000535

1

507000540

507000540

1

507000600

507000600

1

507000610

507000610

1

507000620

507000620

1

507000630

507000630

1

507000700

507000700

1

507000800

507000800

1

507000810

507000810

1

507000820

507000820

1

507000830

507000830

1

507000840

507000840

1

507000850

507000850

1

507000860

507000860

1

507000870

507000870

1

507000880

507000880

1

507000890

507000890

1

507000900

507000900

1

© SAP AG

Page 52 of 83

SAP Best Practices Acct from

Basic Overhead Cost Controlling (103): Configuration Guide Account to

CElem cat.

508000100

508000100

1

508000200

508000200

1

508000300

508000300

1

508000500

508000500

1

509100100

509100100

1

509100200

509100200

1

509100300

509100300

3

509100301

509100301

3

509100302

509100302

3

509100400

509100400

1

509100500

509100500

1

509100600

509100600

1

509100700

509100700

1

509100800

509100800

1

509100900

509100900

1

509200100

509200100

1

509200200

509200200

1

509200300

509200300

1

509200310

509200310

1

509300100

509300100

1

509300200

509300200

1

509500100

509500100

1

510400100

510400100

1

512000100

512000100

1

512000200

512000200

1

512000300

512000300

1

513000100

513000100

1

514010001

514010001

1

514010003

514010003

1

514020002

514020002

1

514020004

514020004

1

514020006

514020006

1

514020007

514020007

1

514020008

514020008

1

514020009

514020009

1

514020011

514020011

1

514020012

514020012

1

© SAP AG

Page 53 of 83

SAP Best Practices Acct from

Basic Overhead Cost Controlling (103): Configuration Guide Account to

CElem cat.

514020014

514020014

1

514020015

514020015

1

514020017

514020017

1

514020018

514020018

1

514020019

514020019

1

514020020

514020020

1

514020021

514020021

1

514020022

514020022

1

514020060

514020060

1

617010100

617010100

1

617020100

617020100

1

617030100

617030100

1

617030101

617030101

1

617030102

617030102

1

617030103

617030103

1

617030104

617030104

1

617030105

617030105

1

617030106

617030106

1

617030107

617030107

1

617030108

617030108

1

617030109

617030109

1

619100100

619100100

1

619200100

619200100

1

619300100

619300100

1

621010100

621010100

1

621020100

621020100

1

621020200

621020200

1

621030100

621030100

1

622000100

622000100

1

622000200

622000200

1

820020100

820020100

11

Z510110100

Z510110100

1

Z510110200

Z510110200

1

Z510110300

Z510110300

1

Z510120100

Z510120100

1

Z510120200

Z510120200

1

Z510130100

Z510130100

1

© SAP AG

Page 54 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Acct from

Account to

CElem cat.

Z510130200

Z510130200

1

Z510140100

Z510140100

1

Z510140200

Z510140200

1

Z510170100

Z510170100

1

Z510170200

Z510170200

1

Z510210100

Z510210100

1

Z510220100

Z510220100

1

Z510230100

Z510230100

1

Z510240100

Z510240100

1

Z510240200

Z510240200

1

Z510240300

Z510240300

1

Z510240400

Z510240400

1

Z955001000

Z955001000

1

Z990001000

Z990001000

1

Z990002000

Z990002000

1

Z990003100

Z990003100

1

5. Save your entries.

.5.1.1.3 Creating Primary Cost Elements: Create Batch Input Session Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Create Batch Input Session

Transaction Code

OKB3

2. On the Create Batch Input Session to Create Cost Elements screen, make the following entries: Field name

Description

User actions and values

Controlling Area Valid from

Valid from date

1000 1.1. from previous year

Valid to Session Name Batch input user © SAP AG

Valid to date

Comment

Maintain previous year so that postings concerning previous year can be made.

31.12.9999

Page 55 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

3. Choose Execute.

.5.1.1.4 Creating Primary Cost Elements: Execute Batch Input Session Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Element Accounting → Master Data → Cost Elements → Automatic Creation of Primary and Secondary Cost Elements → Execute Batch Input Session

Transaction Code

SM35

2. On the Batch Input: Session Overview screen select session and process the session.

Result You have created the primary cost elements in Controlling Area 1000.

5.1.2 Creating Secondary Cost Elements Use Secondary cost elements are controlling-specific and have no counter part in FI. They are used to describe the consumption of resources provided or produced by the company itself. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element → Individual Processing → Create Secondary

Transaction Code

KA06

2.

On the Create Cost Element: Initial Screen, provide the necessary data and choose Master Data.

3.

On the Create Cost Element: Basic Screen, provide the necessary data. Cost element 921019

Valid from 01.01.2006

Valid to

Name

Description

31.12.9999

Settl. Sales Order

921050

01.01.2006

31.12.9999

SettlServRev

921055

01.01.2006

31.12.9999

SettlServCost

Settl. Sales Order Settlement Service Revenue Settlement Service Costs

921010

01.01.2006

31.12.9999

Settl.Material

Settl.Material

21

921015

01.01.2006

31.12.9999

Settl. Rework

Settl. Rework

21

921017

01.01.2006

31.12.9999

Settl. R&D

Settl. R&D

21

© SAP AG

CElem categ. 21

Unit meas.

21 21

Page 56 of 83

SAP Best Practices Cost element

Valid from

Valid to

Name

Description

CElem categ.

921020

01.01.2006

31.12.9999

SettlThirdPartyM at

SettlThirdPartyM at

21

921030

01.01.2006

31.12.9999

SettlInternalActiv

SettlInternalActiv

21

921040

01.01.2006

31.12.9999

SetlExterServ

SetlExterServ

21

921100

01.01.2006

31.12.9999

SettlRevenue

Settlement Revenue

21

921110

01.01.2006

31.12.9999

SettlCost

Settlement Costs

21

942010

01.01.2006

31.12.9999

01.01.2006

31.12.9999

Build&Maint COPA Assessment

Buildings & Maintenance COPA Assessment

942020

01.01.2006

31.12.9999

Quality costs

Assessment Quality costs

42

943080 943110

01.01.2006 01.01.2006

31.12.9999 31.12.9999

Consulting Pers hrs

Consulting Personnel hours

43 43

H H

943010

01.01.2006

31.12.9999

Machine hours 1

Machine hours 1

43

H

943020

01.01.2006

31.12.9999

Machine hours 2

Machine hours 2

43

H

943030

01.01.2006

31.12.9999

Setup Production

Setup Production

43

H

943040

01.01.2006

31.12.9999

Water

Water

43

M3

943050

01.01.2006

31.12.9999

Industry Effluent

Industry Effluent

43

M3

943060

01.01.2006

31.12.9999

Environmental

Environmental

43

AU

943070

01.01.2006

31.12.9999

Internal Transport

Internal Transport

43

AU

943090

01.01.2006

31.12.9999

Development

Development

43

H

943100

01.01.2006

31.12.9999

QM Control

QM Control

43

H

942200

4.

Basic Overhead Cost Controlling (103): Configuration Guide Unit meas.

42 42

Save your entries.

Result You have created the secondary cost elements in Controlling Area 1000.

5.1.3 Text Maintenance Cost Elements Costs Use Texts are to be maintained in local language. For this it is necessary to logon with this language. See chapter “Text Translation” in this document in order to find out how to translate the texts.

5.1.4 Creating Groups: Cost Elements Use Cost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names, such as in customizing or reporting.

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Basic Overhead Cost Controlling (103): Configuration Guide

.5.1.4.1 Cost Element Groups: Header and Text Use Cost element groups are created and texts are maintained.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Element Accounting → Master Data → Cost Element Group → Create

Transaction Code

KAH1

2. On the Create Cost Element Group: Initial Screen, enter the cost element group and choose Enter. 3. On the Create Cost Element Group: Structure screen, enter the necessary data, and choose Save. 4. Make the following sets of entries: Cost element group

Description

YB_ALL

All cost elements

YB1000_CE

Cost elements summary Best Practices

10_CE

Costs Best Practices

20_CE

Rev. / Sales Ded. (Type 11,12)

30_CE

Non operating costs

90_CE

Statistical Accounts

100_CE

Primary costs

200_CE

Secondary costs

1100_CE_CE

Personnel expenses

1200_CE

Production costs materials

1300_CE

Utility costs

1400_CE

Subcontracting/Third party

1500_CE

Changes inventories

1600_CE

Purchasing/Inventory differences

1700_CE

Administration

1800_CE

Buildings and Maintenance

1900_CE

Travel costs

2000_CE

Taxes

2100_CE

Revenues and Sales Deductions (Type 01)

3000_CE

Other income/expense

4100_CE

Order Settlement

4110_CE

Order Settlement Service / Development

4200_CE

Result analysis

4300_CE

Overhead rate

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost element group

Description

4400_CE

Assessments

4500_CE

Activity allocation

5100_CE

Revenues (Type 11)

5200_CE

Sales deductions (type 12)

6100_CE

Non operating revenues

6200_CE

Non operating expenses

6300_CE

Corporate Taxes

9100_CE

Asset Accounting Accounts (category 90)

YBMF_001

Personal related costs

YBMF_002

Raw-/service material consumption costs

YBMF_003

Other Costs

YBMF_004

Other Secondary Costs

Result You have created the cost element groups.

.5.1.4.2 Cost Element Groups: Values (Cost Elements) Use The purpose of this activity is to assign all cost elements to one of the cost element groups.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change

Transaction Code

KAH2

2. On the Change Cost Element Group: Initial Screen, enter the cost element group and choose Hierarchy. 3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element. 4. Enter the minimum and the maximum value of cost element range to be assigned. 5. Choose Save. 6. Make the following sets of entries: Cost Element Group

From Value

To Value

1100_CE

507000540

507000540

1100_CE

507000600

507000600

1100_CE

507000610

507000610

1100_CE

507000620

507000620

1100_CE

507000630

507000630

1100_CE

507000820

507000820

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group

From Value

To Value

1100_CE

507000830

507000830

1100_CE

509100100

509100100

1100_CE

509100200

509100200

1100_CE

509100300

509100300

1100_CE

509100400

509100400

1100_CE

509100500

509100500

1100_CE

509100600

509100600

1100_CE

509100700

509100700

1100_CE

509100800

509100800

1100_CE

509100900

509100900

1100_CE

509200100

509200100

1100_CE

509200200

509200200

1100_CE

509200300

509200300

1100_CE

509200310

509200310

1100_CE

509300100

509300100

1100_CE

509300200

509300200

1100_CE

509500100

509500100

1100_CE

514010001

514010001

1200_CE

506000300

506000300

1200_CE

506990400

506990400

1300_CE

506000200

506000200

1300_CE

507000850

507000850

1300_CE

507000880

507000880

1300_CE

507000890

507000890

1500_CE

617030104

617030104

1600_CE

506000400

506000400

1600_CE

506000500

506000500

1700_CE

506000100

506000100

1700_CE

507000200

507000200

1700_CE

507000210

507000210

1700_CE

507000220

507000220

1700_CE

507000240

507000240

1700_CE

507000700

507000700

1700_CE

507000840

507000840

1700_CE

507000860

507000860

1700_CE

508000300

508000300

1700_CE

514020008

514020008

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group

From Value

To Value

1700_CE

514020009

514020009

1700_CE

514020012

514020012

1700_CE

514020014

514020014

1700_CE

514020015

514020015

1800_CE

507000250

507000250

1800_CE

514020020

514020020

1900_CE

507000900

507000900

2000_CE

507000140

507000140

2000_CE

514020002

514020002

2000_CE

514020006

514020006

2000_CE

514020007

514020007

2000_CE

514020011

514020011

2000_CE

621020100

621020100

2000_CE

621020200

621020200

2000_CE

622000100

622000100

2000_CE

622000200

622000200

2100_CE

514020021

514020021

3000_CE

507000230

507000230

3000_CE

507000300

507000300

3000_CE

507000310

507000310

3000_CE

507000320

507000320

3000_CE

507000400

507000400

3000_CE

507000410

507000410

3000_CE

507000420

507000420

3000_CE

507000430

507000430

3000_CE

507000800

507000800

3000_CE

507000810

507000810

3000_CE

507000870

507000870

3000_CE

508000100

508000100

3000_CE

508000200

508000200

3000_CE

508000500

508000500

3000_CE

514010003

514010003

3000_CE

514020018

514020018

3000_CE

514020019

514020019

3000_CE

617010100

617010100

3000_CE

617020100

617020100

3000_CE

617030100

617030100

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group

From Value

To Value

3000_CE

617030101

617030101

3000_CE

617030102

617030102

3000_CE

617030103

617030103

3000_CE

617030105

617030105

3000_CE

617030106

617030106

3000_CE

507000230

507000230

3000_CE

507000300

507000300

3000_CE

507000310

507000310

3000_CE

507000320

507000320

3000_CE

507000400

507000400

3000_CE

507000410

507000410

3000_CE

507000420

507000420

3000_CE

507000430

507000430

3000_CE

507000800

507000800

3000_CE

507000810

507000810

3000_CE

507000870

507000870

3000_CE

508000100

508000100

3000_CE

508000200

508000200

3000_CE

508000500

508000500

3000_CE

514010003

514010003

3000_CE

514020018

514020018

3000_CE

514020019

514020019

3000_CE

617010100

617010100

3000_CE

617020100

617020100

3000_CE

617030100

617030100

3000_CE

617030101

617030101

3000_CE

617030102

617030102

3000_CE

617030103

617030103

3000_CE

617030105

617030105

3000_CE

617030106

617030106

3000_CE

617030107

617030107

3000_CE

617030108

617030108

3000_CE

617030109

617030109

3000_CE

619100100

619100100

3000_CE

619200100

619200100

3000_CE

619300100

619300100

3000_CE

621010100

621010100

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group

From Value

To Value

3000_CE

621030100

621030100

4110_CE

921100

921100

4110_CE

921110

921110

4400_CE

942020

942020

4500_CE

943010

943010

4500_CE

943020

943020

4500_CE

943030

943030

4500_CE

943040

943040

4500_CE

943050

943050

4500_CE

943060

943060

4500_CE

943070

943070

4500_CE

943080

943080

4500_CE

943090

943090

4500_CE

943100

943100

Result You have assigned all cost elements to a cost element group.

.5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups) Use The purpose of this activity is to create all remaining cost element groups. The groups are automatically assigned to the cost element hierarchy.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change

Transaction Code

KAH2

2. On the Change Cost Element Group: Initial screen, provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy. 3. On the Change Cost Element Group: Structure screen, select the cost element group, and choose Lower Level. 4. Enter the key and the description for the lower level cost element group, and choose Save. 5. Make the following sets of entries: Cost Element Group Upper Level

Cost Element Group Lower Level

YB1000_CE

10_CE

YB1000_CE

20_CE

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group Upper Level

Cost Element Group Lower Level

YB1000_CE

30_CE

YB1000_CE

90_CE

100_CE

1100_CE

100_CE

1200_CE

100_CE

1300_CE

100_CE

1400_CE

100_CE

1500_CE

100_CE

1600_CE

100_CE

1700_CE

100_CE

1800_CE

100_CE

1900_CE

100_CE

2000_CE

100_CE

2100_CE

100_CE

3000_CE

10_CE

100_CE

10_CE

200_CE

200_CE

4100_CE

200_CE

4110_CE

200_CE

4200_CE

200_CE

4300_CE

200_CE

4400_CE

200_CE

4500_CE

20_CE

5100_CE

20_CE

5200_CE

30_CE

6100_CE

30_CE

6200_CE

30_CE

6300_CE

90_CE

9100_CE

YBMF_001

1100_CE

YBMF_002

1200_CE

YBMF_002

1300_CE

YBMF_002

1400_CE

YBMF_002

1500_CE

YBMF_002

1600_CE

YBMF_003

1700_CE

YBMF_003

1800_CE

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Element Group Upper Level

Cost Element Group Lower Level

YBMF_003

1900_CE

YBMF_003

2000_CE

YBMF_003

3000_CE

YBMF_004

4100_CE

YBMF_004

4300_CE

YBMF_004

4400_CE

YBMF_004

4500_CE

Result You have created cost element groups and composed with them a cost element hierarchy.

.5.1.4.4 Assigning All Cost Elements to Cost element Group Use The purpose of this activity is to create cost element group which contains all cost elements. This group is used in the case if a selection of all cost elements is needed.

Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Element Group → Change

Transaction Code

KAH2

2. On the Change Cost Element Group: Initial Screen, enter the cost element group BP_ALL, and choose Hierarchy. 3. On the Change Cost Element Group: Structure screen, choose Edit → Cost Element → Insert “All Values” in the menu. 4. Save your entries.

Result All cost elements are assigned to one cost element group.

5.1.5 Selection Variants (Cost Elements) Use The selection variants for program RKKOASEL (select Cost Elements) are created. This program is used for Cost Element reporting.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

© SAP AG

Controlling → Cost Center Accounting → Information System → Page 65 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide Define Selection Variants – Define Selection Variants for Cost Elements

Transaction Code

KM7V

2.

On the ABAP Variants: Initial Screen, enter the variant.

3.

Select Values and choose Create.

4.

On the Maintain Variant: Report RKKOASEL, Variant screen, make the following entries and save: Descriptio n

Field name

User action and values

Variant

Comment

YBMF001

Subobject: Values Cost Element

From

500000000

To

899999999

Subobject: Attributes Meaning

Cost Elements

.5.2 Cost Centers and Groups 5.2.1 Creating Standard Hierarchy: Cost Centers Procedure Carry out the following steps: 1. Access the activity using one of the following navigation options: IMG Menu

Controlling → General Controlling → Organization → Maintain Controlling Area → Maintain Controlling Area (Choose Activity Screen)

Transaction Code

OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000. 3. On the Change View: “Basic Data” Details screen, make the following entries: Field name

Description

Controlling Area CCtr Std. Hierarchy

User action and values

Comment

1000 Standard Hierarchy for Cost Centers

0001

Select change

See buttom at the right of the field CCtr. Std. Hierarchy

1.

On the Standard Hierarchy Cost Center Group Structure screen, enter the text Standard Hierachy Best Practices.

2.

Choose Save.

3.

Leave the transaction.

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Result You have adapted the cost center standard hierarchy.

5.2.2 Creating Cost Centers Use A cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.

Prerequisites Cost center categories must be defined. The cost center standard hierarchy must be created.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center → Individual Processing → Create

Transaction Code

KS01

2.

On the Create Cost Center: Initial Screen, enter the necessary data and choose Master Data.

3.

On the Create Cost Center: Basic Screen, enter the necessary data and save. Make the following sets of entries:

All Cost Centers are valid from 01.01.2006 to 31.12.9999.

Cost Center Name 1101

Financials & Admin

1201

Descri Person ption Responsible Financials and Administration

CCCat.

Hier. Area Comp Code

SAP

W

0001

1000

Purch & Stores 1 Purchasing & Stores - 1

SAP

G

0001

1000

1202

Purch & Stores 2 Purchasing & Stores - 2

SAP

G

0001

1000

1301

Manufacturing - 1 Manufacturing - 1

SAP

F

0001

1000

1302

Manufacturing - 2 Manufacturing - 2

SAP

F

0001

1000

1321

Services/ Consulting

Servizi / Consulting

SAP

F

0001

1000

1401

QM

Quality management

SAP

H

0001

1000

1501

R&D

Research and development

SAP

E

0001

1000

1601

Marketing

Marketing

SAP

9

0001

1000

1602

Sales

Sales

SAP

V

0001

1000

1701

Plant & Maintenance

Plant & Maintenance

SAP

H

0001

1000

1750

Build. &

Buildings and

SAP

H

© SAP AG

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SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Maintenance

Maintenace

1801

Other Inc.&Expense

Other Income & Expenses

1901

Customer Service Customer Service

0001

1000

SAP

W

0001

1000

SAP

V

0001

1000

Result You have created cost centers.

5.2.3 Creating Alternative Groups: Cost Centers Cost center groups enable the controller to address cost centers by providing the group name instead of single cost center names, for example, in Customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.

.5.2.3.1 Cost Center Groups: Header and Texts Use Cost center groups are created and texts are maintained.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Create

Transaction Code

KSH1

2. On the Create Cost Center Group: Initial Screen, provide Cost Center Group and choose Enter. 3. On the Create Cost Center Group: Structure screen, enter the description in the field which is ready for input (Description) and choose Save. 4. Repeat this step for the following entries: Cost Center Group

Description

0001

Standard Hierachy Best Practices

1000

Germany

110

Shared Services

120

Stores

130

Operations

140

Quality Management

150

Research and Development

160

Marketing

170

Sales

180

Other Income & Expense

190

Services and consulting

Result You have created the cost center groups. © SAP AG

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Basic Overhead Cost Controlling (103): Configuration Guide

.5.2.3.2 Cost Center Groups: Values (Cost Centers) Use The purpose of this activity is to assign cost centers to the alternative cost center groups.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Change

Transaction Code

KSH2

2. On the Change Cost Center Group: Initial Screen, provide cost center group and choose Hierarchy. 3. On the Change Cost Center Group: Structure, choose Insert Cost Center. 4. Provide the minimum and maximum values of the cost center range to be assigned Make the following sets of entries:

© SAP AG

Cost Center Group

From Value

To Value

0001

1101

1101

0001

1201

1201

0001

1202

1202

0001

1301

1301

0001

1302

1302

0001

1321

1321

0001

1401

1401

0001

1501

1501

0001

1601

1601

0001

1602

1602

0001

1701

1701

0001

1750

1750

0001

1801

1801

0001

1901

1901

110

1101

1101

110

1701

1701

110

1750

1750

120

1201

1201

120

1202

1202

130

1301

1301

130

1302

1302 Page 69 of 83

SAP Best Practices

Basic Overhead Cost Controlling (103): Configuration Guide

Cost Center Group

From Value

To Value

140

1401

1401

150

1501

1501

160

1601

1601

170

1602

1602

180

1801

1801

190

1901

1901

Choose Save.

Result You have assigned cost centers to the alternative cost center groups.

.5.2.3.3 Cost Center Groups: Lower Level Sets (Cost Center Groups) Use The purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.

Procedure 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Cost Center Group → Change

Transaction Code

KSH2

2. On the Change Cost Center Group: Initial Screen, enter the upper level node of the cost center hierarchy (father node), and choose Hierarchy. 3. On the Change Cost Center Group: Structure screen, choose Lower Level. 4. Enter the key of the lower level cost center group, and choose Save. 5. Make the following entries:

Group Upper level

Group Lower level

1000

110

1000

120

1000

130

1000

140

1000

150

1000

160

1000

170

1000

180

1000

190

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Basic Overhead Cost Controlling (103): Configuration Guide

Result You have created the alternative cost center hierarchy.

5.2.4 Selection Variants (Cost Center) Use The selection variants for program RKKSTSEL (select Cost Center) are created. This program is used for cost center reporting.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Information System → Define Selection Variants – Define Selection Variants for Cost Centers

Transaction Code

KM7V

2.

On the ABAP Variants: Initial Screen, enter the variant.

3.

Select Values and choose Create.

4.

On the Maintain Variant: Report RKKSTSEL, Variant Screen, make the following entries and save: Field name

Description

Variant

User action and values

Comment

YBMF001

Subobject: Values Cost Centers

From

1000

To

9999

(all Cost Centers)

Subobject: Attributes Meaning

Cost Centers

.5.3 Creating Statistical Key Figures Use Statistical key figures are created to show period end closing-related scenarios in cost center accounting.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Statistical Key Figures → Individual Processing → Create

Transaction Code

KK01

2.

On the Create Statistical Key Figure: Initial Screen, enter the necessary data and choose Master Data.

3.

On the Create Statistical Key Figure: Basic Screen, enter the necessary data and save.

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Basic Overhead Cost Controlling (103): Configuration Guide

Make the following sets of entries: Statistical Key Figure

Name

Stat. key fig. UnM

Key Fig Category

1001

Number of employees

PC

Fixed Value

1002

Area in square metres

M2

Fixed Value

The Name is the name of statistical base; the Stat. key. Fig. UnM is the unit for the statistical key figure; the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value.

Result You have created statistical key figures.

.5.4 Creating Activity Types Use Activity types are used for cost center allocations and other logistic scenarios (e.g. production).

Prerequisites Allocation cost elements (cost element category ‘43’) must have been defined.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Cost Center Accounting → Master Data → Activity Type → Individual Processing → Create

Transaction Code

KL01

2.

On the Create Activity Type: Initial Screen, enter the necessary data and choose Master Data.

3.

On the Create Activity Type: Basic Screen, enter the necessary data and save. Make the following sets of entries:

All activity types are valid from 01.01.2006 to 31.12.9999.

Activity Type

1

© SAP AG

Name

Description

Machin e hours 1

Machine hours 1

Activity Unit

CC Categories

ATyp Cate gory

Allocation Cost Element

H

*

1

943010

Price Indic ator 1

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10

QM Control

Costs Quality Management Control

H

*

1

943100

1

101

Service Standa rd

Service Standard

H

*

1

943110

1

102

Service Special ist

Service Specialist

H

*

1

943110

1

11

Pers. Hours

Personnel Hours

H

*

1

943110

1

2

Machin e hours 2

Machine hours 2

H

*

1

943020

1

3

Setup Produc tion

Setup Production

H

*

1

943030

1

4

Water

Water

M3

*

1

943040

1

5

Industr y effluent

Industry effluent

M3

*

1

943050

1

6

Environ mental

Environment al

AU

*

1

943060

1

7

Internal transpo rt

Internal transport

AU

*

1

943070

1

8

Consult ing

Consulting

H

*

1

943080

1

9

Develo ping

Developing

H

*

1

943090

1

Save your entries.

CCtr categories are the Valid Cost Center Categories, A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price.

Result You have created activity types.

.5.5 Creating Internal Order Use Internal orders are created for use in the CO area. Internal order for accrual calculation

Prerequisites •

Order type Y9A0

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Procedure Carry out the following steps: 1. Access the activity using the following navigation options: SAP Menu

Accounting → Controlling → Internal Orders → Master Data → Special Functions → Order → Create

Transaction Code

KO01

2.

On the Create Internal Order: Initial Screen, enter the order type Y9A0 and choose Master Data.

3.

On the Create Internal Order: Master Data screen, choose the Assignments tab page and enter the necessary data.

4.

Order

Description

Company Code

Object Class

9A0000000001

Accrual order

1000

Overhead

Choose save.

Result You have created the internal orders.

6 Configuration with Use of CO Master Data .6.1 Actual Postings 6.1.1 Editing Automatic Account Assignment - Defining Account Assignment Use When you create accounting postings, the system proposes a corresponding cost accountingrelevant object if a default account assignment is configured for the account involved. You could use, for example, the default account assignment for the following business transactions: •

Transferring price differences posted in Purchasing as the result of different prices during invoice receipt

•

Revaluating material stocks

•

Transferring inventory differences If you use the Logistics components, it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts).

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Actual Postings → Manual Actual Postings → Edit Automatic Account Assignment

Transaction Code

OKB9

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2. On the Change View “Default account assignment”: Overview screen, choose New Entries. 3. On the New Entries: Overview of Added Entries screen, make the following entries: CoCd Company Code

Cost Elem. Cost Element

Cost Ctr Cost Center

1000

506000300

1201

1000

506990400

1201

1000

507000200

1201

1000

507000210

1201

1000

507000220

1201

1000

507000230

1201

1000

507000240

1201

1000

507000250

1201

1000

507000300

1201

1000

507000310

1201

1000

507000320

1201

1000

507000800

1201

1000

514020004

1201

1000

514020017

1201

1000

514020018

1201

1000

514020019

1201

1000

514020020

1201

1000

514020021

1201

1000

514020022

1201

1000

514020060

1201

1000

617030104

1201

1000

617030105

1201

Acct. assignment detail

4. Save your settings.

Result You have defined automatic account assignment for reasonable accounts.

6.1.2 Editing Automatic Account Assignment- Details per valuation area Use If valuation area is mandatory is set in previous step, cost centers are to be assigned on valuation area level.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: © SAP AG

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IMG Menu

Controlling → Cost Center Accounting → Actual Postings → Manual Actual Postings → Edit Automatic Account Assignment

Transaction Code

OKB9

2. On the Change View “Default account assignment”: Overview screen, select the cost element and choose Detail per business area/valuation area. 3. On the Change View: “Detail per business area/valuation area”: Overview screen, select New Entries. 4. Make the following entries and save: CoCd Company Code

Cost Elem. Cost Element

ValA Valuation Area

Cost Ctr Cost Center

1000

…….

…….

…….

5. Save your settings.

.6.2 Accrual Calculation 6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan) Use There are costs that occur only once a year, although they are incurred throughout all periods of a year. Accrual calculation provides for an even distribution of such costs over all periods. You must define accrual parameters. These parameters are usually identical for the plan accrual and the actual accrual. You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).

Prerequisites Cost elements used for accrual by surcharge: Cost Element

Description

Cost Element Category

Valid from To

509100300

Salaries & Wages

3

01.01.2006 31.12.9999

509100301

Salaries & Wages – UnaTantum

3

01.01.2006 31.12.9999

509100302

MISC.PERSONNEL COSTS

3

01.01.2006 31.12.9999

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Planning → Planning Aids → Accrual Calculation → Percentage Method → Maintain Overhead Structure

Transaction Code

KSAZ

2. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose Create Overhead structure (F7) © SAP AG

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3. In the following dialog box, make the following entries: Field name

Description

User action and values

Overhead Structure

YBL

Description

Sum wages and salaries

Comment

4. Choose Save. 5. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, create the following entries: Row

Base

O/H rate

110

Y-B1

Wages

120

Y-B2

Salaries

190

Description

From

To

Sum wages and salaries

110

120

Credit

210

Y-Z1

Vacation bonus paid

110

110

Y11

220

Y-Z2

Yearly bonus

190

190

Y12

230

Y-Z3

Misc. Personnel Costs

190

190

Y13

If you create the O/H rate choose Dependency Controlling Area/Overhead Type 1000. 6. Select row and choose Goto → Calculation Base or double-click the selected Base entry. 7. Now you have to define the details of the calculation base. Double-click the calculation base and make the following entries: Base

From Cost Element

To Cost Element

Y-B1

507000540

507000540

Y-B2

509100100

509200200

8. Save your entries. 9. Choose Goto → Overhead rate, or double-click the selected O/H rate entry. 10. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, make the following entries: CO Area

O/H rate

Dependency

Valid from

Valid to

Plan overhead

Act. Overhead*

1000

Y-Z1

Controlling area/overhead type

01. current year

12. current year + 15

3%

3%

1000

Y-Z2

Controlling area/overhead type

01. current year

12. current year + 15

3%

3%

1000

Y-Z3

Controlling area/overhead type

01. current year

12. current year + 15

3%

3%

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The overhead rates have been selected at random and do not correspond to genuine requirements. Overhead rates cannot be transported and have to be maintained manually in Customizing. 11. Save your entries. 12. Choose Goto → Credit or double-click on the selected credit entry. 13. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen, make the following entries: Controlling Area

Company Code

Credit

Description

Valid to

Cost Element

Order

1000

1000

Y11

Vacation bonus paid

12. current year + 15

509100301

9A0000000001

1000

1000

Y12

Yearly bonus

12. current year + 15

509100300

9A0000000001

1000

1000

Y13

Misc. Personnel Costs

12. current year + 15

509100302

9A0000000001

14. Save your entries.

Result The overhead structure has been defined.

6.2.2 Maintaining Overhead Structure - Base Determination Use For using plan and actual accrual calculation you have to assign the overhead structure to a controlling area.

Procedure Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Actual Postings → Period-End Closing → Accrual Calculation → Percentage Method → Maintain Overhead Structure

Transaction Code

KSAZ

2.

Select the Overhead Structure YBL and choose Select Assignments (F5).

3.

On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose following.

4.

Mark ‘Actual accrual’ .Continue valid from 01.01. current year

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valid to 31.12. current year+15 overhead structure : YBL 5.

Save the entries.

6.

Repeat steps 2 to 3 for Assignment Plan accrual

7.

Save the entries.

Result The overhead structure is defined.

.6.3 Assessment 6.3.1 Defining Assessment Plan Use Assessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element. The following cycles have been defined for the plan assessment: Cycle

Segment

Sender

Tracing Factor

Receiver

Y_P020 Ass. shared facility (plan)

100 buildings & maintenance cost

1750 BUILD. & MAINTENANCE

Area in square metres Stat.key figure 1002

Cost center group 1000 (1750 and 1801 set to factor 0%)

Prerequisites Assessment cost elements (cost element type ‘42’) must be defined. Cost Element

Description

942010

Buildings & Maintenance

Procedure: Cycle Y_P020 Carry out the following steps: 1. Access the activity using the following navigation options: IMG Menu

Controlling → Cost Center Accounting → Planning → Allocations → Assessment → Define Assessment

Transaction Code

KSU7

2. On the Create Plan Assessment Cycle: Initial screen, make the following entries: Field name

Description

User actions and values

Cycle

Y_P020

Start Date

01.01. current year

Comment Example

3. On the Create Plan Assessment Cycle: Header Data screen, enter the following data: Field name

Description

User actions and values

Controlling Area

1000

Cycle

Y_P020

Start Date From

01.01. current year

© SAP AG

Comment

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User actions and values

Comment

Start Date To

31.12. 2099

Example

Text

Ass. shared facility (plan)

Indicator: Iterative

Not Set

Object Currency

Set

Version

Version

2

4. Choose Attach Segment. 5. On the Create Plan Assessment Cycle: Segment screen, under segment header data, make the following entries: Segment Name

Text

100

buildings & maintenance cost

6. On the Create Plan Assessment Cycle: Segment screen, choose the Segment header tab page and make the following entries: Segment

Assessment CEle

Sender rule

Share %

Plan value origin

100

942010

Posted amounts

100,00

set

Segment

Receiver rule

var.portion type

scale neg. tracing fact.

100

Variable portions

Plan Stat key figures

No scaling

7. On the Create Plan Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries: Segment

Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100

1750

10_CE

1000

8. On the Create Plan Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries: Segment

Share %

Plan value origin

Version From

100

100,00

Set

2

9. On the Create Plan Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries: Segment

Var.portion type

Scale neg. tracing fact.

Stat. key figure from

100

Plan Stat Key Figures

No scaling

1002

10. On the Create Plan Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries: 11. Make the following sets of entries for all segments (example data):

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Cost Center

Factor Segment 100

1101

100

1201

100

1202

100

1301

100

1302

100

1401

100

1501

100

1601

100

1602

100

1701

100

1750

0

1801

0

1901

100

Other segments

12. Save your entries.

Result You have defined the plan assessment cycles Y_P020.

6.3.2 Defining Assessment Actual Use Assessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element. . The following cycles have been defined for the plan assessment: Cycle Segment Sender Tracing Factor Receiver Y_A020 Ass. shared facility (actual)

100 buildings & maintenance cost

1750 BUILD. & MAINTENANC E

“Area in square metres” Stat.key figure 1002

Cost center group 1000 (1750 and 1801 set to factor 0%)

Prerequisites Assessment cost elements (cost element type ‘42’) must be defined. Cost Element

Description

942010

Buildings & Maintenance

Procedure: Cycle Y_A020 Carry out the following steps: 1. Access the activity using the following navigation options:

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IMG Menu

Controlling → Cost Center Accounting → Actual Postings → PeriodEnd Closing → Assessment → Maintain Assessment → Create Actual Assessment

Transaction Code

KSU1

2. On the Create Actual Assessment Cycle: Initial screen, make the following entries: Field name

Description

User actions and values

Cycle

Y_A020

Start Date

01.01. current year

Comment Example

3. On the Create Actual Assessment Cycle: Header Data screen, enter the following data: Field name

Description

User actions and values

Comment

Controlling Area

1000

Cycle

Y_A020

Start Date From

01.01. current year

Example

Start Date To

31.12. 2099

Example

Text

Ass. shared facility (actual)

Indicator: Iterative

Not Set

Object Currency

Set

4. Choose Attach Segment. 5. On the Create Actual Assessment Cycle: Segment screen, under segment header data, make the following entries: Segment Name

Text

100

buildings & maintenance cost

6. On the Create Actual Assessment Cycle: Segment screen, under the Segment header tab page, make the following entries: Segment

Assessment CEle

Sender rule

Share %

Actual value origin

100

942010

Posted amounts

100,00

set

Segment

Receiver rule

var.portion type

scale neg. tracing fact.

100

Variable portions

Actual Stat key figures

No scaling

7. On the Create Actual Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries: Segment

Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100

1750

10_CE

1000

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8. On the Create Actual Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries: Segment

Share %

Actual value origin

Version From

100

100,00

Set

0

9. On the Create Actual Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries: Segment

Var.portion type

Scale neg. tracing fact.

Stat. key figure from

100

Actual Stat Key Figures

No scaling

1002

10. On the Create Actual Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries: Make the following sets of entries for all segments (example data): Cost Center

Factor Segment 100

1101

100

1201

100

1202

100

1301

100

1302

100

1401

100

1501

100

1601

100

1602

100

1701

100

1750

0

1801

0

1901

100

Other segments

11. Save your entries.

Result You have defined the plan assessment cycles Y_A020.

© SAP AG

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