Download Sap Business One Down Payment Invoices Setup and Processing 110610063927 Phpapp02...
Long Business Systems, Inc. (LBSi)
LBSI is a technology services firm that understands technology is a tool that enables you to grow profitably, outpace the competition, and provide better service to your customers. Clevel Cleveland and – Colum Columbu buss – Cincin Cincinnat natii – Pittsb Pittsburg urgh h
AR & AP Down Payments Presented by: Vicki Smith
Agenda:
About Down Payment Invoices
Settings – G/L Account Determinations
How to Create Down Payment Invoices
How to Create Incoming or Outgoing Down Payments
How to Apply Down Payment Invoices to Regular Invoices
General Ledger Transactions
About Down Payment Invoices
Used when payments are required in advance from customers or vendors
Way to create a payment not based on a regular invoice
Relevant for both sales and purchasing documents
Has own numbering series
Does not affect on hand balances or stock valuation
Settings – G/L Account Determinations Go to: Main Menu > Administration > Setup > Financial > Financials > GL Account Determination
Enter GL code on
Sales - Purchasing> General Tab
Numbering Series – Down Payments Go to: Main Menu > Administration > System Initialization > Document Numbering
Define numbering series for Down Payment Invoices
How to Create Down Payment Invoices Go to: Main Menu > Sales A/R > AR Down Payment Invoice Main Menu > Purchasing A/P > AP Down Payment Invoice
Use “Copy to” function to create from Sales or Purchase Order
Click on “copy to” and select AR or AP Down Payment
Enter the DPM % to calculate the down payment amount
Add any text or payment instructions and then click Add
Down Payment Invoices can be reviewed on Aging reports
Note: DPM % can be greater than 100% if freight or sales tax need to be included
How to Create Incoming and Outgoing Down Payments
Payments are handled in same way as regular invoices
Down Payment invoices are referenced with “DT” for origin code
Use Incoming Payments to record customer down payments
Use Outgoing Payments to issue vendor down payments
How to apply DT invoices to regular Invoices
Follow normal process to ship and receive
Create AR and AP Invoice using “Copy to” or “Copy from”
Apply down payments by clicking on
Down payment amount will be applied to regular invoice
Any balance will be shown in “Balance Due”
and Add
Note: Down Payment Invoices must be paid in full before they can be applied (linked) to regular invoices
General Ledger Transactions Standard Process - AR Down Payment Invoices [A] AR Down Payment Invoice DR CR Acct. Rec.
DT Account
[B] Payment Received DR CR Cash
Acct Rec.
[C] AR Invoice - Apply DT DR CR DT Account
Revenue
Standard Process - AP Down Payment Invoices [A] AP Down Payment Invoice DR CR DT Account
Acct Payable
[B] Payment Sent DR CR Acct. Payable
Cash
[C] AP Invoice - Apply DT DR CR Expense/Inven
DT Account
Long Business Systems, Inc. (LBSi) Cleveland – Columbus – Cincinnati – Pittsburgh
Contact Information: Vicki Smith Senior Consultant email:
[email protected] Phone: 440-846-8500 ext 22 www.lbsi.com
Next Meetings:
o
Tuesday, July 12, 2011 o
o
10 Ways to Improve Customer Service
Tuesday, August 16, 2011 o SAP
8.81 New Feature
Thank you for taking time to participate in the SAP Business One User Group Meeting. Please take a few minutes to respond to our survey and provide us with feedback and suggestions going forward.
o
We are always looking for new clients to work with. And we would like to find more clients and partners like you – companies that are engaged, smart, and focused on their future.
o
Can you help us out by referring LBSi to someone who could benefit from our services?
Long Business Systems, Inc. (LBSi) Cleveland – Columbus – Cincinnati – Pittsburgh
Contact Information: Vicki Smith Senior Consultant email:
[email protected] Phone: 440-846-8500 ext 22 www.lbsi.com
