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Final May 2007 English
Assets Accounting Configuration Manual ITC Limited
Page 1 of 105
Config-ID and Title: Organization/Area: Responsible:
Responsibility:
AA ITC File Name:
AA-BB-NNN.Doc
Status:
Open / Closed
Page 2 of 105
Index 1 1.1 2 2.1 2.2 2.3 2.4 3
PURPOSE..................................................................................................................................... 6 PREPARATION ............................................................................................................................. 6 ASSET ACCOUNTING à ORGANIZATION STRUCTURE .......................................................... 7 CHECK COUNTRY-SPECIFIC SETTINGS .......................................................................................... 7 COPY REFERENCE CHART OF DEPRECIATION/DEPRECIATION AREAS ............................................. 7 ASSIGN CHART OF DEPRECIATION TO COMPANY CODE ................................................................ 10 SPECIFY NUMBER ASSIGNMENT ACROSS COMPANY CODES......................................................... 10 ASSET CLASSES ...................................................................................................................... 11
3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.1.8 3.1.9 3.1.10 3.1.11 3.1.12 3.1.13 3.1.14 3.1.15 3.1.16 3.1.17 4
SPECIFY ACCOUNT DETERMINATION......................................................................................... 11 CREATE SCREEN LAYOUT RULES ............................................................................................. 12 DEFINE NUMBER RANGE INTERVAL........................................................................................... 13 DEFINE ASSET CLASSES.......................................................................................................... 14 ASSET ACCOUNTING à INTEGRATION WITH THE GENERAL LEDGER............................................ 16 ASSIGN G/L ACCOUNTS........................................................................................................... 17 SPECIFY POSTING KEY FOR ASSET POSTING ............................................................................ 22 CHANGE THE FIELD STATUS VARIANT OF THE ASSET G/L ACCOUNTS ......................................... 23 ASSIGN INPUT TAX INDICATOR FOR NON-TAXABLE ACQUISITIONS .............................................. 23 SPECIFY FINANCIAL STATEMENT VERSION FOR ASSET REPORTS ............................................. 24 SPECIFY DOCUMENT TYPE FOR POSTING OF DEPRECIATION.................................................... 25 SPECIFY INTERVALS AND POSTING RULES .............................................................................. 25 DOCUMENT TYPE FOR CROSS-COMPANY CODE COST ACCOUNTING ........................................ 26 ACTIVATE ACCOUNT ASSIGNMENT OBJECTS ........................................................................... 27 DISPLAY OF ACTIVE ACCOUNT ASSIGNMENT OBJECTS ............................................................ 27 RESET RECONCILIATION ACCOUNTS....................................................................................... 29 SPECIFY DOCUMENT TYPE FOR PERIODIC POSTING OF ASSET VALUES .................................... 30
ASSET ACCOUNTING à VALUATION ..................................................................................... 31
4.1 DEPRECIATION AREAS ............................................................................................................... 32 4.1.1 DEFINE DEPRECIATION AREAS ................................................................................................. 32 4.1.2 SPECIFY TRANSFER OF APC VALUES ....................................................................................... 34 4.1.3 SPECIFY TRANSFER OF DEPRECIATION TERMS ......................................................................... 35 4.1.4 DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS ........................................................... 35 4.1.5 DEACTIVATE ASSET CLASS FOR CHART OF DEPRECIATION ........................................................ 40 4.1.6 AMOUNT SPECIFICATIONS (COMPANY CODE/DEPRECIATION AREA)............................................ 41 4.1.7 FISCAL YEAR VARIANTS........................................................................................................... 43 4.1.8 SPECIFY OTHER VERSIONS ON DEPRECIATION AREA LEVEL ...................................................... 44 5
ASSET ACCOUNTING à DEPRECIATION / VALUATION........................................................ 45
Page 3 of 105
5.1 ORDINARY DEPRECIATION .......................................................................................................... 45 5.1.1 DETERMINE DEPRECIATION AREAS........................................................................................... 45 5.2 SPECIAL DEPRECIATION ............................................................................................................. 46 5.2.1 DETERMINE DEPRECIATION AREAS........................................................................................... 46 5.2.2 CALCULATE ORDINARY DEPRECIATION BEFORE SPECIAL DEPRECIATION .................................... 46 5.3 UNPLANNED DEPRECIATION ....................................................................................................... 47 5.3.1 DETERMINE DEPRECIATION AREAS........................................................................................... 47 5.4 DEFINE TRANSACTION TYPES FOR UNPLANNED DEPRECIATION.................................................... 47 5.5 VALUATION METHODS ................................................................................................................ 49 5.5.1 DEPRECIATION KEY ................................................................................................................. 50 5.6 ASSET ACCOUNTING à SPECIAL VALUATION .............................................................................. 57 5.6.1 DETERMINE DEPRECIATION AREAS........................................................................................... 57 5.6.2 DEFINE TRANSACTION TYPES FOR TRANSFER OF RESERVES ..................................................... 58 5.6.3 MAINTAIN ACCOUNTS FOR REVALUATION.................................................................................. 60 5.6.4 DETERMINE DEPRECIATION AREAS........................................................................................... 60 5.6.5 DEFINE INDEX SERIES ............................................................................................................. 61 5.6.6 DEFINE REVALUATION MEASURES ............................................................................................ 63 5.6.7 DEFINE TRANSACTION TYPES FOR REVALUATION ...................................................................... 63 5.7 INSURANCE................................................................................................................................ 65 5.7.1 DEFINE INSURANCE TYPES ...................................................................................................... 65 5.7.2 MAINTAIN INDEX SERIES .......................................................................................................... 67 6
ASSET ACCOUNTING à MASTER DATA ................................................................................ 68
6.1 SCREEN LAYOUT ....................................................................................................................... 68 6.1.1 DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA ................................................................. 68 6.1.2 DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS ..................................................... 69 6.1.3 SPECIFY TAB LAYOUT FOR ASSET MASTER RECORD ................................................................. 71 6.1.4 USER FIELDS .......................................................................................................................... 72 6.1.5 DEFINE 8-CHARACTER EVALUATION GROUPS ........................................................................... 73 6.1.6 CHANGE KEY W ORDS IN THE EVALUATION GROUPS .................................................................. 74 6.1.7 DEFINE REASON FOR INVESTMENT ........................................................................................... 75 7
ASSET ACCOUNTING à TRANSACTIONS.............................................................................. 77
7.1 ACQUISITIONS............................................................................................................................ 77 7.1.1 DEFINE TRANSACTION TYPES FOR ACQUISITIONS...................................................................... 77 7.1.2 DEFINE ACCOUNT ASSIGNMENT CATEGORY FOR ASSET PURCH. ORDERS .................................. 78 7.1.3 SPECIFY ASSET CLASS FOR CREATING ASSET FROM PURCHASE ORDER .................................... 80 7.1.4 ALLOW DOWN PAYMENT TRANSACTION TYPES IN ASSET CLASSES ............................................ 81 7.2 RETIREMENTS............................................................................................................................ 83 7.2.1 DEFINE TRANSACTION TYPES FOR RETIREMENTS...................................................................... 83 7.2.2 DETERMINE POSTING VARIANTS............................................................................................... 85 7.2.3 DEFINE TRANSACTION TYPES FOR W RITE-UP DUE TO GAIN/LOSS.............................................. 87 7.2.4 DETERMINE ASSET FOR GAIN/LOSS INDIVIDUALLY (SUBSTITUTION) ............................................ 88 7.2.5 DEFINE TRANSACTION TYPES FOR TRANSFERS ......................................................................... 89 7.3 DEFINE VALIDATION ................................................................................................................... 91 7.4 CAPITALIZATION OF ASSETS UNDER CONSTRUCTION ................................................................... 92 7.4.1 DEFINE TRANSACTION TYPES .................................................................................................. 92 7.4.2 DEFINE/ASSIGN SETTLEMENT PROFILES ................................................................................... 93 Page 4 of 105
7.4.3 ASSIGN SETTLEMENT PROFILE TO COMPANY CODE .................................................................. 95 7.5 SPECIFY CAPITALIZATION OF AUC/DOWN-PAYMENT ................................................................... 96 7.6 DEFINE TRANSACTION TYPES FOR POST-CAPITALIZATION ........................................................... 96 7.7 DEFINE TRANSACTION TYPES FOR MANUAL DEPRECIATION ......................................................... 97 7.8 SPECIFY DEFAULT TRANSACTION TYPES..................................................................................... 99 8 8.1 9 9.1 9.2
ASSET ACCOUNTING à INFORMATION SYSTEM ............................................................... 101 DEFINE SORT VERSIONS FOR ASSET REPORTS ......................................................................... 101 ASSET ACCOUNTING à ASSET DATA TRANSFER ............................................................. 104 SET COMPANY CODE STATUS ................................................................................................... 104 SPECIFY SEQUENCE OF DEPRECIATION AREAS ......................................................................... 104
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1 Purpose This configuration guide provides the information that is needed to set up the configuration of this module
1.1 Preparation Prerequisites To access the configuration screen use transaction code SPRO to reach the screen below.
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Configuration 2 Asset Accounting à Organization Structure In this section, you define the features of the FI-AA organizational objects (chart of depreciation, FI company code, asset class). All assets in the system have to be assigned to these organizational objects that you define.
2.1 Check Country-Specific Settings Some of the system settings in the FI-AA system are subject to different laws and guidelines in different countries. SAP provides these settings, for the most part, already preconfigured. The system uses the country-specific data in each company code that agrees with the country in the definition of the FI company code (FI Customizing). Description:
Check Country-Specific Settings
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Check Country-Specific Settings SPRO or OA08 Automatic / Manual (Transport Request Ref. _______________) Yes / No
Transportation: Client dependency:
Configuration relevant to India has been maintained for ITC: Fields Country key Country currency
Values IN INR
Description India Indian Rupee
2.2 Copy Reference Chart of Depreciation/Depreciation Areas In this step, you define your charts of depreciation. The chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region. You must assign a chart of depreciation to each company code that is defined in Asset Accounting. SAP provides country-specific charts of depreciation with predefined depreciation areas. These charts of depreciation serve only as a reference for creating your own charts of depreciation, and are therefore not directly accessible in the SAP system. When creating a chart of depreciation, you have to copy the reference chart of depreciation. Page 7 of 105
Description: Transaction Code:
Transportation: Client Dependency:
Copy Reference Chart of Depreciation/Depreciation Areas SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Copy Reference Chart of Depreciation/Depreciation Areas (Specify Description of Chart of Depreciation) SPRO Or EC08 Automatic / Manual (Transport Request Ref. _RD1K900098 / RD1K900099) Yes / No
Activities 1) Create a chart of depreciation using an SAP standard chart of depreciation as a reference.
2) Enter the name of your chart of depreciation. ITC (ITCLimited - Chart of Depreciation)
Page 8 of 105
3) Delete the depreciation areas that are not needed from your new chart of depreciation and/or add new depreciation areas by copying them.
Page 9 of 105
2.3 Assign Chart of Depreciation to Company Code In Asset Accounting, you can only use company codes that have already been defined in Financial Accounting as being generally valid. In addition to the general FI data for a company code, you have to make additional specifications that apply for Asset Accounting. One of the most important of these specifications is the assignment of a chart of depreciation to the company code. In this step, you assign a chart of depreciation to each company code. Description:
Assign Chart of Depreciation to Company Code
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Assign Chart of Depreciation to Company Code SPRO or OAOB
Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099) Client dependency:
Yes / No
The following configuration has been maintained for ITC Company Code
Chart of Depreciation
ABD
Agarbatti Business -SBU
ITC
ITC Limited - Chart of Depreciation
FBD
Foods Business Division
ITC
ITC Limited - Chart of Depreciation
ITD
India Tobacco Division
ITC
ITC Limited - Chart of Depreciation
MBD
Matches Business - SBU
ITC
ITC Limited - Chart of Depreciation
2.4 Specify Number Assignment Across Company Codes In the FI-AA module, you can assign the main asset number across company codes. Therefore, for every company code, you can determine from which (other) company code number assignment is to be carried out. In this step, you define a cross-company code assignment of the main asset number. If you do not want a cross-company code number assignment, you do not need to define any system settings here. Description:
Specify Number Assignment Across Company Codes Page 10 of 105
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Specify Number Assignment Across Company Codes
Transaction Code:
SPRO or AO11 Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
The following configuration has been maintained for ITC: Company Code
Comp Code for No assignment
Description
ABD
ABD
Agarbatti Business -SBU
FBD
FBD
Foods Business Division
ITD
ITD
India Tobacco Division
MBD
MBD
Matches Business - SBU
3 Asset Classes 3.1.1 Specify Account Determination You define the account determinations for Asset Accounting (key and description). The key of an account determination must be stored in the asset class asset class. In this way, the account determination links an asset master record to the general ledger accounts to be posted for an accounting transaction using the asset class. You specify the general ledger accounts to be posted for the individual accounting transactions in later implementation activities. You can specify various accounts for each depreciation area to be simultaneously posted to. Description:
Specify Account Determination
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Asset Classes à Specify Account Determination SPRO
Transportation:
Automatic
/
Manual
(Transport
Request
Ref. Page 11 of 105
RD1K900098 / RD1K900099) Client dependency:
Yes / No
The following Account Determination have been configured for ITC Account Determination
Account Determination
BFFH01
Factory Building on Freehold Land No. 1
LDLH
Land Leasehold
BFFH02
Factory Building on Freehold Land No. 2
MV02
Motor Vehicles No. 2
BFLH01
Factory Building on Leasehold Land No. 1
OE02
Office Equipment No. 2
BFLH02
Factory Building on Leasehold Land No. 2
OEPM02
Office Equipment-Plant & M/c No. 2
BNFH01
Non-Factory Building on Freehold Land No. 1
PMAC01
Plant & Machinery Active No. 1
BNFH02
Non-Factory Building on Freehold Land No. 2
PMAC02
Plant & Machinery Active No. 2
BNLH01
Non-Factory Building on Leasehold No. 1
PMAC03
Plant & Machinery Active No. 3
BNLH02
Non-Factory Building on Leasehold No. 2
PMIN01
Plant & Machinery Inactive Standby A No. 1
CA02
Canteen Equipment No. 2
PMIN02
Plant & Machinery Inactive Standby A No. 2
CAPM02
Canteen Equipment-Plant & M/c No. 2
TMGDWL
Trademark & Goodwill
COMPA02
Computer Equipment No. 2 - Class A
TR250
Land and construction sites
COMPB02
Computer Equipment No. 2 - Class B
TR251
Infrastructure and structures
CWIPGL
CWIP-Gain/Loss
TR252
Buildings
CWPBLD
CWIP-Building
TR253
Assets, machines and devices
CWPCMP
CWIP-Computer Equipment
TR254
Vehicles
CWPLND
CWIP-LAND
TR255
Furniture and fittings
CWPPLM
CWIP-Plant & Machinery
TR256
Other tangible fixed assets
CWPTRF
CWIP Transfer
TR258
Asset under construction
CWPUMC
Construction A/c. Unerected Machinery
TR260
Rights
FF0001
Furniture & Fixture No. 1
TR261
Goodwill
FF0002
Furniture & Fixture No. 2
TR262
Organization costs
HE02
Household Equipment No. 2
TR263
Research and development costs
HEPM02
Household Equipment-Plant & M/c No. 2
TR264
Special costs
ITBLOCK
Income Tax Blocks
TR267
Other intangible fixed assets
KNOHW
KNOW HOW
ZV0002
Zero Value/ Leased Assets
LDFH00
Land Freehold
3.1.2 Create Screen Layout Rules The screen layout specifies the status of the fields in the asset master record. You use the screen layout to determine if fields are required entry or optional entry fields, or if they are suppressed completely, for example. In this step, you create only the keys and descriptions of the screen layout controls. You define the field group rules for the screen layouts themselves in the step Master Data. You can enter a screen layout rule in one of two places: either in the part of the asset class valid in the entire client, or in the part of the asset class valid for the chart of depreciation. The screen layout rule is then valid either for all assets in the asset class, or for all assets in the asset class/chart of depreciation. Page 12 of 105
Description:
Create Screen Layout Rules
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Asset Classes à Create Screen Layout Rules SPRO
Transportation:
Automatic / Manual (Transport RD1K900098 / RD1K900099)
Client dependency:
Yes / No
Request
Ref.
The following Screen Layout Rules have been maintained for ITC: Screen Layout Rule
Name of Screen Layout Rule
BLDG
Building
CWIP
CWIP Assets
EQPT
Equipments
FURN
Furniture & Fixtures
LAND
Land
LLND
Leasehold Land
PLMC
Plant & Machinery
VEHC
Vehicles
ZVA
Zero Value/Leased Assets
3.1.3 Define Number Range Interval SAP define the number ranges for this company code for assigning the main asset number. You can roughly classify your asset portfolio using the number ranges. In the asset class, you can specify the number range for the assignment of numbers for that asset class. To keep administration needed for the number assignment to a minimum, you should use number ranges with internal assignment. You can enter asset numbers of unique and special significance in the master data field "inventory number. Description:
Define Number Range Interval
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Page 13 of 105
Organizational Structures à Asset Classes à Define Number Range Interval SPRO or AS08 Transportation:
Automatic / Manual RD1K900162)
Client dependency:
Yes / No
(Transport
Request
Ref.
The following Number Range has been maintained for each company code in ITC to classify the asset portfolio. No From number
To number
No From number
To number
B1 B2 B3 B4 B5 B6 B7 B8 C1 C2 C4 C5 C6 C7 C8 C9 CA CB F1 F2 F3 F4 F5 F6
000000020000 000000030000 000000040000 000000050000 000000060000 000000070000 000000080000 000000090000 000032500000 000037500000 000002100000 000005000000 000060500000 000061000000 000000100000 000061450000 000057500000 000060000000 000040000000 000050000000 000061510000 000061520000 000061530000 000061540000
H1 H2 H3 I1 L1 L2 L3 L4 L6 O1 O2 P1 P2 P3 P4 P5 P8 T1 T2 T3 U1 U2 V1
000017500000 000022500000 000027500000 000000000050 000000002000 000060100000 000000004000 000061800000 000000005000 000010000000 000015000000 000000200000 000001200000 000070000000 000001400000 000002000000 000001600000 000000003000 000061560000 000061570000 000061455000 000061500000 000055000000
000000010001 000000020001 000000030001 000000040001 000000050001 000000060001 000000070001 000000080001 000027500001 000032500001 000002000001 000002100001 000060100001 000060500001 000000090001 000061000001 000055000001 000057500001 000037500001 000040000001 000061500001 000061510001 000061520001 000061530001
000015000001 000017500001 000022500001 000000000001 000000001001 000060000001 000000003001 000061600001 000000004001 000005000001 000010000001 000000100001 000000200001 000063000001 000001300001 000001600001 000001400001 000000002001 000061550001 000061560001 000061450001 000061455001 000050000001
3.1.4 Define Asset Classes Asset class is the most important criteria for structuring fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct general ledger accounts. Several asset classes can use the same account assignment. You can see that it is possible to make finer distinctions at the level of the asset class than at the level of the general ledger accounts. Page 14 of 105
Description:
Define Asset Classes
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Organizational Structures à Asset Classes à Define Asset Classes SPRO or OAOA
Transportation:
Automatic / Manual (Transport RD1K900098 / RD1K900099)
Client dependency:
Yes / No
Request
Ref.
The following Asset Classes with related configuration have been maintained for ITC:
Asset Class
Asset Class Name
Line Item Settlement
Numb er Range
Account Determination
Screen Layout Rule
Base Unit
Asset Counted in Physical Inventory
Investment Measure
Manage Historically
BFFH01
Fcty Bldg-Freehld 1
B1
BFFH01
BLDG
EA
1
BFFH02
Fcty Bldg-Freehold 2
B2
BFFH02
BLDG
EA
1
BFLH01
Fcty Bldg-Leasehld 1
B5
BFLH01
BLDG
EA
1
BFLH02
Fcty Bldg-Leasehld 2
B6
BFLH02
BLDG
EA
1
BNFH01
N-Fcty Bldg-Freehld1
B3
BNFH01
BLDG
EA
1
BNFH02
B4
BNFH02
BLDG
EA
1
B7
BNLH01
BLDG
EA
1
BNLH02
N-Fcty Bldg-Freehld2 N-Fct BldgLeasehld1 N-Fct BldgLeasehld2
B8
BNLH02
BLDG
EA
CA0002
Cant Eqpt No. 2
C1
CA02
EQPT
EA
X
1
CAPM02
Cant Eqpt-Pl & M/c 2
C2
CAPM02
EQPT
EA
X
1
COMPA02
Comp Eqpt No. 2 - A
CA
COMPA02
EQPT
EA
X
1
COMPB02
Comp Eqpt No. 2 - B
CB
COMPB02
EQPT
EA
X
1
CWIPGL
CWIP-Gain/Loss
C8
CWIPGL
CWIP
EA
CWPBLD
CWIP-Building
C4
CWPBLD
CWIP
EA
CWPCMP
CWIP-Comp Eqpt
X
C9
CWPCMP
CWIP
EA
CWPLND
X
L6
CWPLND
CWIP
CWPOLDBL
CWIP -Land CWIP-Takeover BLDG
X
U1
CWPBLD
CWIP
EA
CWPOLDPM
CWIP-Takeover PLM
X
U2
CWPPLM
CWIP
EA
CWPPLM
CWIP-Pl & M/c
C5
CWPPLM
CWIP
EA
CWPTFR
CWIP-Transfer
X
C6
CWPTRF
CWIP
EA
CWPUMC
Unerected M/c
X
C7
CWPUMC
CWIP
EA
FF0001
F & F No. 1
F1
FF0001
FURN
EA
X
1
FF0002
F & F No. 2
F2
FF0002
FURN
EA
X
1
FL0475
Fork Lifts-4.75%
F5
PMAC02
PLMC
EA
X
1
FL0707
Fork Lifts-7.07%
F6
PMAC02
PLMC
EA
X
1
FL0950
Fork Lifts-9.50%
F3
PMAC02
PLMC
EA
X
1
FL1034
Fork Lifts-10.34%
F4
PMAC02
PLMC
EA
X
BNLH01
X
1
1 X
1 1 1 1 1
X
1 1 1
1
Page 15 of 105
HE0002
Hshld Eqpt No. 2
H1
HE02
EQPT
EA
X
1
HEPM02
Hshld Eqpt-Pl & M/c2
H2
HEPM02
EQPT
EA
X
1
HEPM03
Hshld Eqpt-Pl & M/c3
H3
PMAC03
EQPT
EA
X
1
KNOHW
KNOW HOW
T1
KNOHW
BLDG
1
LDFH00
Land Freehold
L1
LDFH00
LAND
1
LDLH00
Land Leasehold
L3
LDLH
LLND
1
LEASED
Leasehold Assets
L2
ZV0002
ZVA
MV0002
Motor Vehicles No. 2
V1
MV02
VEHC
EA
X
1
OE0002
Off Eqpt. No. 2
O1
OE02
EQPT
EA
X
1
OEPM02
Off Eqpt-Pl & M/c 2
O2
OEPM02
EQPT
EA
X
1
PMAC01
Pl & M/c-Active No.1
P1
PMAC01
PLMC
EA
X
1
PMAC02
Pl & M/c Active No.2
P2
PMAC02
PLMC
EA
X
1
PMAC03
Pl & M/c Active No.3
P3
PMAC03
PLMC
EA
X
1
PMIN01
Pl & M/c Inact S A 1
P4
PMIN01
PLMC
EA
X
1
PMIN02
P5
PMIN02
PLMC
EA
X
1
P8
PMAC02
PLMC
EA
X
1
TMGDWL
Pl & M/c Inact S A 2 Pl&M/c ActNo.2(NESD) Trade Mark & Goodwil
T1
TMGDWL
BLDG
TR0950
Tractors-9.50%
T2
PMAC02
PLMC
EA
X
1
TR1131
Tractors-11.31%
T3
PMAC02
PLMC
EA
X
1
ZV0002
Zero Value Assets
L4
ZV0002
ZVA
EA
X
1
PMNESD
1
1
3.1.5 Asset Accounting à Integration with the General Ledger 3.1.5.1 Define How Depreciation Areas Post to General Ledger You specify the depreciation areas that post their APC transactions and/or depreciation to the general ledger. The system can post the APC transactions of one depreciation area to the general ledger online automatically. Usually this is the book depreciation area 01. You can post transactions from other depreciation areas to the general ledger automatically using periodic processing. (The exception to this rule is the depreciation areas for investment support shown on the liabilities side, which can also post online.) You always have to use periodic processing to post depreciation to the general ledger. Description:
Define How Depreciation Areas Post to General Ledger
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Define How Depreciation Areas Post to General Ledger SPRO or OADX
Transportation:
Automatic
/
Manual
(Transport
Request
Ref. Page 16 of 105
RD1K900964 / RD1K900965) Client dependency:
Yes / No
The following configuration has been maintained for ITC chart of depreciation: Depreciation Area
Post in GL
Description
Dep area 01
Book Depreciation
1
Area Posts in Real-time
Dep Area 15
Depreciation as per Income Tax Act 1961
0
Area Does Not Post
Dep Area 20
Revaluation Depreciation
2 Area Posts APC and Depreciation on Periodic Basis
Dep Area 30
Zero Value Assets
0
Area Does Not Post
3.1.6 Assign G/L Accounts You specify the balance sheet accounts, special reserve accounts, and the depreciation accounts for Asset Accounting. Description:
Assign G/L Accounts
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Assign G/L Accounts SPRO or AO90
Transportation:
Automatic / Manual (Transport Request Ref. RD1K900600 / RD1K900601 /RD1K901062 / RD1K901378 / RD1K901379 / RD1K903113 / RD1K903114)
Client dependency:
Yes / No
The following Balance Sheet and Revenue accounts have been used for integration with Asset Accounting in ITC
Account Determ
Dep. Area
BFFH01
1
BFFH01
20
Acquisition: APC
Acquisition: Down Payment
Clg A/C. Revenue From Asset Sale
Gain From Asset Sale
Loss from asset sale
Loss made on asset retirement w/o reven.
2102000000
1999900995
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
Page 17 of 105
BFFH02
1
BFFH02
20
BFLH01
1
BFLH01
20
BFLH02
1
BFLH02
20
BNFH01
1
BNFH01
20
BNFH02
1
BNFH02
20
BNLH01
1
BNLH01
20
BNLH02
1
BNLH02
20
2102000001 2103100000 2103100001 2102100000
1999900995 1999900995 1999900995 1999900995
2102100001
1999900995
2103200000
1999900995
2103200001
1999900995
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
CA02
1
2107000100
1999900995
3500200100
4201100150
4201100150
4201100150
CAPM02
1
2106000100
1999900995
3500200100
4201100150
4201100150
4201100150
COMPA02
1
2106000400
1999900995
3500200100
4201100150
4201100150
4201100150
COMPB02
1
2106000500
1999900995
3500200100
4201100150
4201100150
4201100150
CWIPGL
1
2506000010
3500200100
4201100150
4201100150
4201100150
CWPBLD
1
2502000000
1999900995
3500200100
4201100150
4201100150
4201100150
CWPCMP
1
2506000020
1999900995
3500200100
4201100150
4201100150
4201100150
CWPLND
1
2506000030
1999900995
3500200100
4201100150
4201100150
4201100150
CWPPLM
1
2506000001
1999900995
3500200100
4201100150
4201100150
4201100150
CWPTRF
1
2501000000
1999900995
3500200100
4201100150
4201100150
4201100150
CWPUMC
1
2506000000
1999900995
3500200100
4201100150
4201100150
4201100150
FF0001
1
2107000000
1999900995
3500200100
4201100150
4201100150
4201100150
FF0002
1
2107000001
1999900995
3500200100
4201100150
4201100150
4201100150
HE02
1
2107000200
1999900995
3500200100
4201100150
4201100150
4201100150
HEPM02
1
2106000200
1999900995
3500200100
4201100150
4201100150
4201100150
KNOHW
1
2000000001
3500200100
4201100150
4201100150
4201100150
LDFH00
1
2101000000
1999900995
3500200100
4201100150
4201100150
4201100150
LDFH00
20
1014000000
1014000000
1014000000
1014000000
2103000000
1999900995
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
LDLH
1
LDLH
20
MV02
1
2108000000
1999900995
3500200100
4201100150
4201100150
4201100150
OE02
1
2107000300
1999900995
3500200100
4201100150
4201100150
4201100150
OEPM02
1
2106000300
1999900995
3500200100
4201100150
4201100150
4201100150
PMAC01
1
2106000000
1999900995
3500200100
4201100150
4201100150
4201100150
PMAC01
20
1014000000
1014000000
1014000000
1014000000
PMAC02
1
2106000001
1999900995
3500200100
4201100150
4201100150
4201100150
PMAC02
20
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
1014000000
1014000000
1014000000
1014000000
3500200100
4201100150
4201100150
4201100150
PMAC03
1
PMAC03
20
PMIN01
1
PMIN01
20
PMIN02
1
PMIN02
20
TMGDWL
1
2106000002
1999900995
2106000003
1999900995
2106000004
1999900995
2000000000
Page 18 of 105
Account Determ
Dep. Area
BFFH01
1
BFFH01
20
BFFH02
1
BFFH02
20
BFLH01
1
BFLH01
20
BFLH02
1
BFLH02
20
BNFH01
1
BNFH01
20
BNFH02
1
BNFH02
20
BNLH01
1
BNLH01
20
BNLH02
1
BNLH02
20
Revaluation acquis. and production costs 2202000000
Offsetting account: Revaluation APC 1014000000
Contra account: Acquisition value
Down Payments Clearing account
1202900008
1999900996
1014000000 1202900008
2202000001
1014000000 1014000000
2203100001
1014000000
2202100000
1014000000
1014000000
2203200001
1014000000
1014000000 1999900996 1014000000 1999900996
1014000000 1202900008
2203200000
1014000000 1999900996
1014000000 1202900008
1014000000
1014000000 1999900996
1014000000 1202900008
2202100001
1014000000
1014000000 1202900008
1014000000 1999900996
1014000000 1202900008
1014000000 1999900996
1014000000
1014000000
CA02
1
1202900008
1999900996
CAPM02
1
1202900008
1999900996
COMPA02
1
1202900008
1999900996
COMPB02
1
1202900008
1999900996
CWIPGL
1
1202900008
CWPBLD
1
1202900008
1999900996
CWPCMP
1
1202900008
1999900996
CWPLND
1
1202900008
1999900996
CWPPLM
1
1202900008
1999900996
CWPTRF
1
1202900008
1999900996
CWPUMC
1
1202900008
1999900996
FF0001
1
1202900008
1999900996
FF0002
1
1202900008
1999900996
HE02
1
1202900008
1999900996
HEPM02
1
1202900008
1999900996
KNOHW
1
1202900008
LDFH00
1
1202900008
LDFH00
20
2201000000
1014000000
1
LDLH
20
MV02
1
1202900008
OE02
1
1202900008
OEPM02
1
1202900008
PMAC01
1
1202900008
PMAC01
20
PMAC02
1
PMAC02
20
PMAC03
1
PMAC03
20
1202900008
1014000000
LDLH
Capital. Difference / Nonoperatng expense
1999900996
1014000000 1202900008
2203100000
Acquisition from affiliated company
1014000000
1202900008 2203000000
1014000000
1014000000
1014000000
1014000000
1014000000 1202900008 1202900008 1014000000
1202900008 1014000000
1014000000
1014000000
1202900008 1014000000
1014000000
1014000000
Page 19 of 105
PMIN01
1
PMIN01
20
PMIN02
1
PMIN02
20
TMGDWL
1202900008 1014000000 1202900008 1014000000
1
1202900008
The following Accounts have been used for Depreciation related postings.
Account Determ.
Dep. Area
Acc. Dep. A/c. For Ord. Dep
Expense A/c for Ord. Dep.
Acc. Dep. A/c Unpl. Dep.
Expense A/c For Unpl. Dep.
P&L A/c Unpl. Dep. Below 0
2302000100
4500000054
4500000054
2302000200
4500000054
4500000054
2303100000
4500000054
4500000054
2303100001
4500000054
4500000054
2302000300
4500000054
4500000054
2302000400
4500000054
4500000054
2303200000
4500000054
4500000054
2303200001
4500000054
4500000054
BFFH01
1
2302000100
4500000054
BFFH01
20
2402000000
1014000000
BFFH02
1
2302000200
4500000054
BFFH02
20
2402000001
1014000000
BFLH01
1
2303100000
4500000054
BFLH01
20
2403100000
1014000000
BFLH02
1
2303100001
4500000054
BFLH02
20
2403100001
1014000000
BNFH01
1
2302000300
4500000054
BNFH01
20
2402100000
1014000000
BNFH02
1
2302000400
4500000054
BNFH02
20
2402100001
1014000000
BNLH01
1
2303200000
4500000054
BNLH01
20
2403200000
1014000000
BNLH02
1
2303200001
4500000054
BNLH02
20
2403200001
1014000000
CA02
1
2307000100
4500000054
2307000100
4500000054
4500000054
CAPM02
1
2306000100
4500000054
2306000100
4500000054
4500000054
COMPA02
1
2306000400
4500000054
2306000400
4500000054
4500000054
COMPB02
1
2306000500
4500000054
2306000500
4500000054
4500000054
FF0001
1
2307000000
4500000054
2307000000
4500000054
4500000054
FF0002
1
2307000001
4500000054
2307000001
4500000054
4500000054
HE02
1
2307000200
4500000054
2307000200
4500000054
4500000054
HEPM02
1
2306000200
4500000054
2306000200
4500000054
4500000054
KNOHW
1
2308000100
4500000054
2308000100
4500000054
4500000054
LDFH00
20 2303000500
4500000054
4500000054
LDLH
1
2303000500
4500000054
LDLH
20
2403000000
1014000000
MV02
1
2308000000
4500000054
2308000000
4500000054
4500000054
OE02
1
2307000300
4500000054
2307000300
4500000054
4500000054
OEPM02
1
2306000300
4500000054
2306000300
4500000054
4500000054
PMAC01
1
2306000000
4500000054
2306000000
4500000054
4500000054
PMAC01
20
2406000000
1014000000
PMAC02
1
2306000001
4500000054
2306000001
4500000054
4500000054
PMAC02
20
2406000001
1014000000
PMAC03
1
2306000002
4500000054
2306000002
4500000054
4500000054
PMAC03
20
2406000002
1014000000
Page 20 of 105
PMIN01
1
2306000003
4500000054
PMIN01
20
2406000003
1014000000
PMIN02
1
2306000004
4500000054
PMIN02
20
2406000004
1014000000
1
2308000200
4500000054
TMGDWL
Account Determ.
Dep. Area
BFFH01
1
BFFH01
20
BFFH02
1
BFFH02
20
BFLH01
1
BFLH01
20
BFLH02
1
BFLH02
20
BNFH01
1
BNFH01
20
BNFH02
1
BNFH02
20
BNLH01
1
BNLH01
20
BNLH02
1
BNLH02
20
2306000003
4500000054
4500000054
2306000004
4500000054
4500000054
2308000200
4500000054
4500000054
Reval. Acc Ord. Dep.
Offsetting A/c: Reval. Ord. Dep.
2402000000
1014000000
2402000001
1014000000
2403100000
1014000000
2403100001
1014000000
Revenue From Writeup on Ord. Dep. 4500000054 4500000054 4500000054 4500000054 4500000054
2402100000
1014000000
2402100001
1014000000
2403200000
1014000000
4500000054 4500000054 4500000054 2403200001
1014000000
CA02
1
4500000054
CAPM02
1
4500000054
COMPA02
1
4500000054
COMPB02
1
4500000054
FF0001
1
4500000054
FF0002
1
4500000054
HE02
1
4500000054
HEPM02
1
4500000054
KNOHW
1
4500000054
LDFH00
20
LDLH
1
LDLH
20
MV02
1
4500000054
OE02
1
4500000054
OEPM02
1
4500000054
PMAC01
1
PMAC01
20
PMAC02
1
PMAC02
20
PMAC03
1
PMAC03
20
PMIN01
1
PMIN01
20
PMIN02
1
Revenue from Writeup on Unpl. Dep.
4500000054
4500000054 2403000000
1014000000
4500000054 2406000000
1014000000
2406000001
1014000000
2406000002
1014000000
4500000054 4500000054 4500000054 2406000003
1014000000 4500000054
Page 21 of 105
PMIN02 TMGDWL
20
2406000004
1014000000
1
4500000054
3.1.7 Specify Posting Key for Asset Posting In this activity you define posting keys which are used for automatic postings when posting to fixed asset accounts. Description:
Specify Posting Key for Asset Posting
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Specify Posting Key for Asset Posting SPRO or OBYD
Transportation:
Automatic / Manual RD1K900265)
Client dependency:
Yes / No
(Transport
Request
Ref.
Activities 1. Check the standard default values for Asset postings and G/L account postings which are posted to Asset Accounting 2. Change the standard default values if necessary.
Page 22 of 105
3.1.8 Change the Field Status Variant of the Asset G/L Accounts In the FI General Ledger system, you can control which fields are contained in the entry screens of posting transactions. You can also specify whether these fields are required entry fields (setting the field status). You need to make specifications of this type if you plan to use integrated posting of asset retirements (posted with customer). You must make sure that the indicator "asset retirement" and the field "asset" are defined as available for input. Description:
Change the Field Status Variant of the Asset G/L Accounts
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Change the Field Status Variant of the Asset G/L Accounts SPRO or OBC4
Transportation:
Automatic / Manual RD1K901268)
Client dependency:
Yes / No
(Transport
Request
Ref.
Field Status Groups relevant to Asset G/L accounts have been maintained in Field Status for ITC.
3.1.9 Assign Input Tax Indicator for Non-Taxable Acquisitions You specify an input tax indicator per company code. The system then uses this indicator when you post acquisitions that are not subject to tax, but which are posted to accounts that are tax-relevant Description:
Assign Input Acquisitions
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Assign Input Tax Indicator for Non-Taxable Acquisitions
Tax
Indicator
for
Non-Taxable
SPRO or OBCL Transportation:
Automatic
/
Manual
(Transport
Request
Ref. Page 23 of 105
RD1K902956 RD1K902957) Client dependency:
Yes / No
The following Tax Codes have been maintained for Non-Taxable Acquisition for the individual Company Codes for ITC Company code
Tax indicators
Tax indicators
ABD
V0 (Input tax code)
A0 (Output tax code)
FBD
V0 (Input tax code)
A0 (Output tax code)
MBD
V0 (Input tax code)
A0 (Output tax code)
ITD
V0 (Input tax code)
A0 (Output tax code)
3.1.10
Specify Financial Statement Version for Asset Reports
In this step, you determine, per depreciation area, which financial statement version the system is to use as a default. Description:
Specify Financial Statement Version for Asset Reports
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Specify Financial Statement Version for Asset Reports SPRO or OAYN
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Standard Financial Statement Version for India has been used for ITC. Note: These FSV will be changed once finalized Company Code ABD
Dep. Area 1
FSV BAIN Page 24 of 105
ABD ABD ABD FBD FBD FBD FBD ITD ITD ITD ITD MBD MBD MBD MBD
3.1.11
15 20 30 1 15 20 30 1 15 20 30 1 15 20 30
BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN BAIN
Specify Document Type for Posting of Depreciation
Description:
Specify Document Type for Posting of Depreciation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Specify Document Type for Posting of Depreciation SPRO orOBA7
Transportation:
Automatic / Manual RD1K901062 )
Client dependency:
Yes / No
(Transport
Request
Ref.
In this processing step you determine the document type for each company code for posting depreciation. SAP Supplied document type AF is being used for depreciation posting at ITC.
3.1.12
Specify Intervals and Posting Rules
In this step, you define the posting rules for the depreciation areas that post depreciation values to Financial Accounting. You define the posting cycle (how often depreciation is posted) and the account assignment rules for the depreciation posting run. Description:
Specify Intervals and Posting Rules
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration Page 25 of 105
with the General ledger à Specify Intervals and Posting Rules SPRO or OAYR Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099) Client dependency:
Yes / No
The following configuration has been maintained for ITC Company Code ABD ABD FBD FBD ITD ITD MBD MBD
3.1.13
Dep. Area
Interval
1 20 1 20 1 20 1 20
Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly
Indicator for posting of costaccounting revaluation X X X X
Document Type for Cross-Company Code Cost Accounting
The document type that you want to use for posting depreciation in the target company code when you use cross-company-code cost accounting Description:
Document Type for Cross-Company Code Cost Accounting in External Co Code
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post Depreciation to the General Ledger à Document Type for CrossCompany Code Cost Accounting in External CoCode SPRO or OAYR
Transportation:
Automatic / Manual RD1K900098)
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 26 of 105
SAP Supplied document type AF is being used for cross-company code depreciation posting at ITC.
3.1.14
Activate Account Assignment Objects
In this step, you make settings for additional account assignment objects (for example, cost center, investment order) during posting in Asset Accounting. Description:
Activate Account Assignment Objects
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Additional Account Assignment Objects à Activate Account Assignment Objects SPRO
Transportation:
Automatic / Manual RD1K901062)
Client dependency:
Yes / No
(Transport
Request
Ref.
The following configuration has been maintained in ITC. Activation of Account Assignment Object
Object Internal Order Investment Order Funds Center Funds Center for Investment Functional Area Functional Area for Investment Fund Fund for Investment Grant Grant for Cap. Investment Maintenance Order Real Estate Object Cost Center Activity Type WBS Element of Investment Project WBS Element
3.1.15
X X
Relevant in Balance Sheet
Acct Assignment Object Same in Asset Master and Posting
X X X X X X X X X
X X X
X X X X X X X X X
X
Display of Active Account Assignment Objects Page 27 of 105
The program lists all active account assignment objects for the selection criteria you enter. This list includes the entries that belong to the generic company code and depreciation areas (but not the generic transaction type). The report is displayed using an SAP List Viewer table. Description:
Display of Active Account Assignment Objects
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Additional Account Assignment Objects à Display of Active Account Assignment Objects SPRO Or AACCOBJ
Transportation:
Automatic
/
Manual
(Transport
Request
Ref.
RD1K901436)
Client dependency:
Yes / No
Page 28 of 105
3.1.16
Reset Reconciliation Accounts
In this step you can redefine the reconciliation accounts in Asset Accounting as ordinary accounts that can be posted. This resetting of the indicator "Reconciliation account" in the account master record data, however, is only possible in company codes which are still in test status. This step is not required during normal system installation. Changing the reconciliation accounts can be necessary, however, for the following reasons: You entered an incorrect account in an account assignment in Asset Accounting and then performed the "Set reconciliation accounts" step. Balance corrections have to be posted to reconciliation accounts retroactively. You copied the account definitions of an asset accounting company code to a different company code. The second company code does not have active asset accounting, but is used for parallel accounting principles. Now you want to reset all reconciliation accounts for this second company code Description:
Reset Reconciliation Accounts
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post APC Values Periodically to the General Ledger à Reset Reconciliation Accounts SPRO Or OAMK
Transportation:
Automatic / Manual _______________)
(Transport
Request
Ref.
Page 29 of 105
Client dependency:
Yes / No
The following configuration is done for ITC: This step will be used during the data migration only. CoCd ABD ABD ABD ABD ABD ABD ABD ABD ABD ABD ABD ABD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD
3.1.17
G/L acct Recon.ID 2106000001 Asset 2106000200 Asset 2106000300 Asset 2106000400 Asset 2107000001 Asset 2108000000 Asset 2306000001 Asset 2306000200 Asset 2306000400 Asset 2307000001 Asset 2307000300 Asset 2308000000 Asset 1999900995 Asset 2000000000 Asset 2000000001 Asset 2101000000 Asset 2102000000 Asset 2102000001 Asset 2102100001 Asset 2103000000 Asset 2103100001 Asset 2103200001 Asset 2106000001 Asset 2106000100 Asset 2106000200 Asset 2106000300 Asset 2106000400 Asset 2106000500 Asset 2107000001 Asset 2107000100 Asset 2107000200 Asset 2107000300 Asset 2108000000 Asset 2302000100 Asset 2302000200 Asset 2302000400 Asset 2303000500 Asset 2303100001 Asset 2303200001 Asset 2306000001 Asset
CoCd FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD FBD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD
G/L acct Recon.ID 2306000002 Asset 2306000004 Asset 2306000100 Asset 2306000200 Asset 2306000300 Asset 2306000400 Asset 2306000500 Asset 2307000001 Asset 2307000200 Asset 2307000300 Asset 2308000000 Asset 2308000100 Asset 2308000200 2501000000 Asset 2502000000 Asset 2506000000 Asset 2506000001 Asset 2506000010 Asset 2506000020 Asset 1999900995 Asset 2000000000 Asset 2101000000 Asset 2102000000 Asset 2102000001 Asset 2102100000 Asset 2102100001 Asset 2103000000 Asset 2103100000 Asset 2103100001 Asset 2103200000 Asset 2103200001 Asset 2106000000 Asset 2106000001 Asset 2106000002 Asset 2106000003 Asset 2106000004 Asset 2106000100 Asset 2106000200 Asset 2106000300 Asset 2106000400 Asset
CoCd ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD
G/L acct Recon.ID 2106000500 Asset 2107000000 Asset 2107000001 Asset 2107000100 Asset 2107000200 Asset 2107000300 Asset 2108000000 Asset 2302000100 Asset 2302000200 Asset 2302000300 Asset 2302000400 Asset 2303100000 Asset 2303100001 Asset 2303200000 Asset 2303200001 Asset 2306000000 Asset 2306000001 Asset 2306000002 Asset 2306000003 Asset 2306000100 Asset 2306000200 Asset 2306000300 Asset 2306000400 Asset 2306000500 Asset 2307000000 Asset 2307000001 Asset 2307000100 Asset 2307000200 Asset 2307000300 Asset 2308000000 Asset 2308000100 Asset 2308000200 Asset 2501000000 Asset 2502000000 Asset 2506000000 Asset 2506000001 Asset 2506000010 Asset 2506000020 Asset 2506000030 Asset
Specify Document Type for Periodic Posting of Asset Values
In this IMG activity, you specify a default document type for periodic posting of asset balance sheet values (values other than depreciation). This document type is used only by the periodic posting program, RAPERB2000. Page 30 of 105
Description:
Specify Document Type for Periodic Posting of Asset Values
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Integration with the General ledger à Post APC Values Periodically to the General Ledger à Specify Document Type for Periodic Posting of Asset Values SPRO
Transportation:
Automatic / Manual RD1K901062)
Client Dependency:
Yes / No
(Transport
Request
Ref.
AP Document type has been maintained for ITC.
Company Code
Document Type
ABD FBD ITD MBD
AP AP AP AP
Assets APC Postings Assets APC Postings Assets APC Postings Assets APC Postings
4 Asset Accounting à Valuation In this section, you make all configurations that have to do with the valuation of fixed assets. The following basic functions are available in the R/3 FI-AA System for the valuation of assets: You can define country-specific charts of depreciation. You can define and manage all valuation and depreciation parameters in the chart of depreciation. In each chart of depreciation, you can calculate asset values in parallel for different purposes using depreciation areas. You can have any number of depreciation areas for different requirements (such as, the balance sheet or cost accounting needs). You can modify the periods in the FI fiscal year to meet the needs of depreciation calculation. The calculation rules for depreciating assets are defined using flexible keys. You can change and add to the keys that SAP supplies in order to reflect new methods of valuation (without needing programming skills). There are special functions for the valuation of assets for special purposes (see Special Valuation).
Page 31 of 105
4.1 Depreciation Areas 4.1.1 Define Depreciation Areas In this step you define your depreciation areas. You can change the definition of depreciation areas adopted from the standard chart of depreciation, and you can add new depreciation areas if needed. For parallel financial reporting (that is, valuation based on different accounting principles) you can define real depreciation areas and derived depreciation areas. The values in the derived depreciation area are calculated from the values of two or more real areas, using a formula you define. The system does not store the values from the derived depreciation area. Instead they are determined dynamically at the time of a request. Otherwise you can use the same system functions for derived depreciation areas as real depreciation areas. Most important, they can be evaluated in the same way, and posted to the general ledger (for example, for showing special reserves). Description:
Define Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Define Depreciation Areas SPRO
Transportation:
Automatic / Manual (Transport Request RD1K900098 / RD1K900099 / RD1K901062)
Client Dependency:
Yes / No
Ref.
Page 32 of 105
The following configuration has been maintained for ITC:
Page 33 of 105
4.1.2 Specify Transfer of APC Values The standard system copies the asset balance sheet values from depreciation area 01 to all other depreciation areas during posting. (The only exceptions to this rule are areas for revaluation and for investment support, as well as derived depreciation areas.) Therefore, you only need to carry out this step if you want to copy posting values from a different depreciation area, not depreciation area 01. In this step, you define transfer rules for the posting values of depreciation areas. These transfer rules let you ensure that certain depreciation areas have identical asset values. Description:
Specify Transfer of APC Values
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Specify Transfer of APC Values SPRO Or OABC
Transportation:
Automatic / Manual RD1K901062)
Client Dependency:
Yes / No
(Transport
Request
Ref.
The following have been maintained for ITC:
Dep. Area 01 15 20
Adoption of values from depreciation area 00 01 00
Identical transfer of acquisition value X Page 34 of 105
30
01
4.1.3 Specify Transfer of Depreciation Terms In this step you define transfer rules for the depreciation terms of the depreciation areas. Using these transfer rules, you can determine that depreciation areas copy the depreciation terms from other areas. (optional or mandatory takeover). You then do not have to/cannot maintain depreciation terms for the copying depreciation areas in the asset master record. In this way, you can ensure that certain depreciation areas are uniformly depreciated. Description:
Specify Transfer of Depreciation Terms
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Depreciation Areas à Specify Transfer of Depreciation Terms SPRO Or OABD
Transportation:
Automatic / Manual (Transport RD1K900964 / RD1K900965)
Client Dependency:
Yes / No
Request
Ref.
4.1.4 Determine Depreciation Areas in the Asset Class Generally, the assets in an asset class use the same depreciation terms (depreciation key, useful life). Therefore, you do not have to maintain the depreciation terms in the asset master record. Instead, they can be default values from the asset class. In this step, you determine the depreciation terms that are to be used in your asset classes. Depending on the definition in the screen layout control used, these depreciation terms are Page 35 of 105
offered either as optional or mandatory defaults when you create an asset. For each asset class, you can maintain as many charts of depreciation with their depreciation areas as you need. This allows you to use the asset class in all countries belonging to the client. Description:
Determine Depreciation Areas in the Asset Class
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Define Depreciation Areas in the Asset Class SPRO Or OAYZ
Transportation:
Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 / RD1K900600 / RD1K900601 / RD1K900964 / RD1K900965 / RD1K903109/ RD1K903110)
Client dependency:
Yes / No
Asset Class
Dep Area
Valid to
Valid from
Screen layout
BFFH01 BFFH01 BFFH01 BFFH01 BFFH02 BFFH02 BFFH02 BFFH02 BFLH01 BFLH01 BFLH01 BFLH01 BFLH02 BFLH02 BFLH02 BFLH02 BNFH01 BNFH01 BNFH01 BNFH01 BNFH02 BNFH02 BNFH02
01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20
31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999
01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000
BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL
Lowvalue asset amount & quantity check
Dep. key
X001 X000 XRVN X000 X001 X000 XRVN
Planned useful life in years
Planned useful life in periods
28 99 28
5
28 99 28
5
Dep. Area is deactivated
5 X
5 X
XRUL X000 XRVN
99 X
XRUL X000 XRVN
99
X002 X000 XRVN
58 99 58
3
X002 X000 XRVN
58 99 58
3
X
3 X
3 Page 36 of 105
BNFH02 BNLH01 BNLH01 BNLH01 BNLH01 BNLH02 BNLH02 BNLH02 BNLH02 CA0002 CA0002 CA0002 CA0002 CAPM02 CAPM02 CAPM02 CAPM02 COMPA02 COMPA02 COMPA02 COMPA02 COMPB02 COMPB02 COMPB02 COMPB02 CWIPGL CWIPGL CWIPGL CWIPGL CWPBLD CWPBLD CWPBLD CWPBLD CWPCMP CWPCMP CWPCMP CWPCMP CWPLND CWPLND CWPLND CWPLND CWPOLDBL CWPOLDBL CWPOLDBL CWPOLDBL CWPOLDPM CWPOLDPM CWPOLDPM CWPOLDPM
30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30
31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999
01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000
BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK
X XRUL X000 XRVN
99 X
XRUL X000 XRVN
99 X
X007 X000 XRVN
15 99
X004 X000 XRVN
20 99 99
X006 X000 XRVN
5 99 99
X006 X000 XRVN
5 99 99
X000 X000 XRVN
99 99
X000 X000 XRVN
99 99
X000 X000 XRVN
99 99
XRUL X000 XRVN
X X
99
X X
X X
X X X X X X X X X X X X X
X000 X000 XRVN
99 99
X000 X000 XRVN
99 99
X X X X X X Page 37 of 105
CWPPLM CWPPLM CWPPLM CWPPLM CWPTFR CWPTFR CWPTFR CWPTFR CWPUMC CWPUMC CWPUMC CWPUMC FF0001 FF0001 FF0001 FF0001 FF0002 FF0002 FF0002 FF0002 FL0475 FL0475 FL0475 FL0475 FL0707 FL0707 FL0707 FL0707 FL0950 FL0950 FL0950 FL0950 FL1034 FL1034 FL1034 FL1034 HE0002 HE0002 HE0002 HE0002 HEPM02 HEPM02 HEPM02 HEPM02 HEPM03 HEPM03 HEPM03 HEPM03 ITBLOCK
01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01
31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999
01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000
BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK ITGA
X000 X000 X000
99 99
X000 X000 X000 X000 X000 X000 X000
99 99
X007 X000 X000
15 99
X007 X000 X000
16 99
X004 X000 X000
20 99
X011 X000 X000
13 99
X008 X000 X000
10 99
X003 X000 X000
9 99
X007 X000 X000
15 99
X004 X000 X000
20 99
X005 X000 X000
1 99
X000
99
X X X X X X
99 99
X X X
X X
X X
X X 5 X X
X X 2 X X
X X
X X
X X
2
Page 38 of 105
ITBLOCK ITBLOCK ITBLOCK KNOHW KNOHW KNOHW KNOHW LDFH00 LDFH00 LDFH00 LDFH00 LDLH00 LDLH00 LDLH00 LDLH00 LEASED LEASED LEASED LEASED MV0002 MV0002 MV0002 MV0002 OE0002 OE0002 OE0002 OE0002 OEPM02 OEPM02 OEPM02 OEPM02 PMAC01 PMAC01 PMAC01 PMAC01 PMAC02 PMAC02 PMAC02 PMAC02 PMAC03 PMAC03 PMAC03 PMAC03 PMIN01 PMIN01 PMIN01 PMIN01 PMIN02 PMIN02
15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15
31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999
01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000
ITGA RVAL ITGA BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX
X000 XRVN
99 99 X
X000 X000 X000
99 99
X000 X000 X000
99 99 99
X X
X XRUL X000 XRVN
99 X
X000 X000 X000 X000 X008 X000 X000
99
X007 X000 X000
15 99
X004 X000 X000
20 99
X004 X000 XRVN
20 99 20
X004 X000 XRVN
20 99 20
X005 X000 XRVN
1 99 1
X004 X004 XRVN
20 20 20
X004 X000
20 99
X X 99 10 99 X X
X X
X X
X X
X X
X X
X X
Page 39 of 105
PMIN02 PMIN02 PMNESD PMNESD PMNESD PMNESD TMGDWL TMGDWL TMGDWL TMGDWL TR0950 TR0950 TR0950 TR0950 TR1131 TR1131 TR1131 TR1131 ZV0002 ZV0002 ZV0002 ZV0002
20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30 01 15 20 30
31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999 31.12.9999
01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000 01.01.0000
RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK BOOK ITAX RVAL BOOK
XRVN
20
X004 X000 XRVN
20 99 20
X000 X000 X000
99 99
X008 X000 X000
10 99
X012 X000 X000
8 99
X000
99
X X
X X
X X
X X 5 X X X X
1
X000
99
4.1.5 Deactivate Asset Class for Chart of Depreciation In this step, you can lock asset classes for entire charts of depreciation. In this way, you can prevent an asset class from being used inadvertently in a chart of depreciation for which it is not intended. Description:
Deactivate Asset Class for Chart of Depreciation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Deactivate Asset Class for Chart of Depreciation SPRO Or AM05
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 40 of 105
4.1.6 Amount Specifications (Company Code/Depreciation Area) 4.1.6.1 Specify Max. Amount for Low-Value Assets + Asset Classes In this step you determine the maximum amount for low-value assets (LVAs). You enter a maximum amount per company code or per depreciation area. The system checks this maximum amount during every acquisition posting, providing the corresponding LVA indicator is set in the asset class. Description:
Specify Max. Amount for Low-Value Assets + Asset Classes
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Max. Amount for Low-Value Assets + Asset Classes SPRO Or OAY2
Transportation:
Automatic / Manual (Transport Request RD1K900098 / RD1K900099 / RD1K901062 /
Ref.
RD1K901378 / RD1K901379) Client dependency:
Yes / No
The following values have been maintained for ITC:
Company Code ABD ABD ABD ABD FBD FBD FBD FBD ITD ITD ITD ITD MBD MBD MBD MBD
Maximum amount for checking posting to low value assets.
Dep. Area 1 15 20 30 1 15 20 30 1 15 20 30 1 15 20 30
5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00
Maximum amount for checking purchase orders for assets.
5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00 5000.00 0.00 0.00 1.00 Page 41 of 105
4.1.6.2 Specify Rounding of Net Book Value and/or Depreciation In this step you define rounding specifications for net book values at the end of the year, and for automatically determined depreciation. These specifications are for each depreciation area and company code. It is only possible to round decimal places. Description:
Specify Rounding Depreciation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Rounding of Net Book Value and/or Depreciation
of
Net
Book
Value
and/or
SPRO Or OAYO Transportation:
Automatic / Manual (Transport Request Ref. RD1K900098 / RD1K900099 / RD1K900600 / RD1K900601 / RD1K901062)
Client Dependency:
Yes / No
The following configuration has been maintained for ITC
Co Code ABD ABD ABD ABD FBD FBD FBD FBD ITD ITD ITD ITD MBD MBD MBD MBD
Dep. Area 1 15 20 30 1 15 20 30 1 15 20 30 1 15 20 30
No. of places round 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0
Rounding Basis Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Auto Calculated Dep. Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value Net Book Value
Rounding Method Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number Round to Nearest Whole Number
Page 42 of 105
4.1.6.3 Specify Changeover Amount In this step you enter the amount at which the system should change the calculation of depreciation to the changeover key specified in the depreciation key. You enter the amount per depreciation area. The changeover takes place as soon as the net book value of the asset goes below the changeover amount. This changeover only takes place if you are using a depreciation key defined with changeover method 3 (changeover as soon as the remaining value is less than the changeover amount). This changeover amount is ignored by other changeover methods. Description:
Specify Changeover Amount
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Amount Specifications à Specify Changeover Amount SPRO Or OAYJ
Transportation:
Automatic / Manual _______________)
Client Dependency:
Yes / No
(Transport
Request
Ref.
For ITC these value has been maintained as 0.00
4.1.7 Fiscal Year Variants The fiscal year version defines the number and relation to the calendar of the depreciation periods in the fiscal year in Asset Accounting. Asset Accounting generally uses the same fiscal year version as Financial Accounting (general ledger). In this case, the depreciation Page 43 of 105
periods of Asset Accounting correspond to the posting periods of Financial Accounting (without special periods). The system therefore automatically defaults the fiscal year version of FI-GL when you define the FI-AA system settings for a company code. Description:
Fiscal Year Variants
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Fiscal Yearà Fiscal Year VariantsàSpecify Other Versions on Company Code Level SPRO
Transportation:
Automatic / Manual RD1K900099)
Client dependency:
Yes / No
(Transport
Request
Ref.
You do not need to make any system settings in this section if your depreciation periods and G/L posting periods are identical. For ITC this configuration is not required.
4.1.8
Specify Other Versions on Depreciation Area Level
You specify a fiscal year version for Asset Accounting on depreciation area level that is different to the one for the FI General Ledger. Description:
Specify Other Versions on Depreciation Area Level
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Valuation à Fiscal Yearà Fiscal Year Variantsà Specify Other Versions on Depreciation Area Level SPRO
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Usually you do not need a different fiscal year version for Asset Accounting. If this is the case, you do not need to make any system settings here.
Page 44 of 105
For ITC this configuration is not required.
5 Asset Accounting à Depreciation / Valuation 5.1 Ordinary Depreciation In this section, you define system settings for determining and posting ordinary depreciation.
5.1.1 Determine Depreciation Areas In this step, you determine the depreciation areas in which you want to manage ordinary depreciation. This specification means that this value type is allowed in the depreciation area (that is, the system does not issue an error message when you enter corresponding depreciation terms in the asset master record). In the detail screen for each area, you can also determine which sign (+ or -) the ordinary depreciation is allowed to have in the respective area. Description:
Determine Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation à Ordinary depreciation à Determine Depreciation Areas SPRO Or OABN
Transportation:
Automatic / Manual (Transport Request RD1K900098 / RD1K900099 /RD1K901062)
Client dependency:
Yes / No
Ref.
The following have been maintained for various depreciation areas for ITC Dep. Area
Description
01 Book Depreciation
Only negative values and zero allowed radio button
15 Depreciation as per Income All values allowed Tax Act 1961 20 Revaluation depreciation
All values allowed
Page 45 of 105
5.2 Special Depreciation 5.2.1 Determine Depreciation Areas Determine the depreciation areas in which you want to manage special depreciation. This specification means that this value type is allowed in the depreciation area (that is, the system does not issue an error message when you enter corresponding depreciation terms in the asset master record Description:
Determine Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àSpecial depreciation à Determine Depreciation Areas SPRO Or OABS
Transportation:
Automatic / Manual RD1K900099)
Client dependency:
Yes / No
Dep. Area
Description
20
Special depreciation allowed in this depreciation area
(Transport
Request
Ref.
5.2.2 Calculate Ordinary Depreciation before Special Depreciation The system distinguishes the following types of depreciation: •
Ordinary depreciation
•
Special depreciation
•
Unplanned depreciation
•
Transferred reserves Description:
Calculate Ordinary Depreciation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àSpecial depreciation à Calculate
Depreciation
before
Special
Page 46 of 105
Ordinary Depreciation before Special Depreciation SPRO Or AOBK Transportation:
Automatic / Manual RD1K900099)
Client dependency:
Yes / No
(Transport
Request
Ref.
5.3 Unplanned Depreciation 5.3.1 Determine Depreciation Areas In this step you determine the depreciation areas in which you want to manage unplanned depreciation. This specification means that this value type is allowed in these depreciation areas (that is, the system does not issue an error message when you enter the corresponding depreciation terms in the asset master record). Description:
Determine Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New)àAsset AccountingàDepreciationàUnplanned Depreciationà Determine Depreciation Areas SPRO Or OABU
Transportation:
Automatic / Manual (Transport Request RD1K900600 / RD1K900601 / RD1K901378
Ref.
RD1K901379) Client dependency:
Yes / No
Dep. Area
Description
01 Book Depreciation
Only negative values and Zero allowed
15 Depreciation as Income Tax Act 1961
per Only negative values and Zero allowed
20 Revaluation depreciation
Unplanned depn not desired
30 Zero value assets
Unplanned depn not desired
5.4 Define Transaction Types for Unplanned Depreciation
Page 47 of 105
Manual corrections to values, such as unplanned depreciation, other manually planned depreciation (ordinary or special depreciation) and write-ups are made by posting in Asset Accounting. In this step, you define the transaction types for the manual value corrections. In addition, you can specify that certain transaction types propose only certain depreciation areas for posting. The system then generates a popup window showing the depreciation that can be posted in the posting transaction. If you want to specify that all depreciation areas should always be posted, you do not need to carry out this step. Description:
Define Transaction Types for Unplanned Depreciation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àUnplanned depreciation à Define Transaction Types for Unplanned Depreciation SPRO Or AO78
Transportation:
Automatic / Manual (Transport Request RD1K900600 / RD1K900601 / RD1K901378 /
Ref.
RD1K901379) Client dependency:
Transaction type name Manual ordinary depreciation on prior-yr acquis. Manual ordinary depreciation on current-yr acquis. Manual spec. dep. on prior-yr acquis per dep. key Manual spec. dep. on curr-yr acquis per dep. key Unplanned depreciation on prior-year acquisitions Unplanned book depreciation on prior-yr acquis. Unplanned tax depreciation on prior-yr acquis. Unplanned group depreciation on prior-yr acquis. Unplanned depreciation on current-yr acquisition Unplanned book depreciation on current-yr acquis. Unplanned tax depreciation on current-yr acquis. Unplanned group depreciation on current-yr acquis. Write-up ordinary and special depreciation
Yes / No Name for the transaction type group Manual ordinary depreciation Manual ord.dep. on curr-year acquis. Manual special depreciation Manual spec.dep. on curr-yr acquis.
TTY
Types for asset history sheet
Doc.Type
Write-up special and ord.
AA
Depreciation Depreciation Depreciation Depreciation
Unplanned depreciation
Depreciation
Unplanned depreciation
Depreciation
Unplanned depreciation
Depreciation
Unplanned depreciation Unplanned dep. on curr-yr acquis. Unplanned dep. on curr-yr acquis. Unplanned dep. on curr-yr acquis. Unplanned dep. on curr-yr acquis. Write-up special and ord. depreciation
Depreciation Depreciation Depreciation Depreciation Depreciation Write-up
Page 48 of 105
Write-up ordinary book and tax depreciation Write-up ordinary book depreciation Write-up ordinary tax depreciation Write-up special tax depreciation
Write-up ordinary depreciation Write-up ordinary depreciation Write-up ordinary depreciation Write-up special tax depreciation
Write-up ordinary / special tax depreciation
Write-up special and ord. depreciation
Write-up
Write-up general unplanned depreciation
Write-up unplanned depreciation
Write-up
Write-up unplanned book depreciation
Write-up unplanned depreciation
Write-up
Write-up unplanned tax depreciation
Write-up unplanned depreciation
Write-up
Write-up: TTY for proportional values
Write-up special and ord. depreciation
Write-up
Write-up Write-up Write-up Write-up
depreciation Write-up ordinary depreciation Write-up ordinary depreciation Write-up ordinary depreciation Write-up special tax depreciation Write-up special and ord. depreciation Write-up unplanned depreciation Write-up unplanned depreciation Write-up unplanned depreciation Write-up special and ord. depreciation
AA AA
AA
AA
AA
5.5 Valuation Methods Page 49 of 105
Depreciation calculation in the FI-AA system is not hard-coded, but is instead based on a flexible method of using keys to define the calculation. Therefore, it is possible to represent many different depreciation terms using correspondingly defined calculation keys and calculation methods.
5.5.1 Depreciation Key Depreciation keys contain the calculation methods for depreciation calculation and parameters that control •
Ordinary depreciation
•
Special depreciation
•
Scrap value (Cut off value)
•
Calculation of interest
You can enter a separate depreciation key for each depreciation area in the asset master record. 5.5.1.1 Define Base Methods In this step, you maintain base methods. Base methods are valid in all charts of depreciation. You assign base methods to depreciation keys Description:
Define Base Methods
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Calculation Methods à Define Base Methods SPRO
Transportation:
Automatic / Manual RD1K900098)
Client dependency:
Yes / No
(Transport
Request
Ref.
The following Base Methods have been defined in the system
Base Method
Dep. Type
Method
Reduce useful life to the end of fiscal year
Dep. after plnd. life end
Dep. Below NBValue zero
Dep. with curb
Name of base method
Page 50 of 105
0001
Ordinary
Sum-of-the-yearsdigits method of depreciation
0002
Ordinary
No automatic calculation
Ordinary: sum-ofthe-years-digits Ordinary: no automatic depreciation
Ordinary: leasing Ordinary: decl.balance over total life (Japan)
0003
Ordinary
0004
Ordinary
Deprec. acc. to the present val. portion of leasing install. Decl.-bal. (logarithmic) over total life for Japan
Ordinary
Percentage from the useful life
Ordinary
Percentage from the useful life
Ordinary
Percentage from the useful life
0005
0006
0007
0008
Ordinary
0009
Ordinary
0010
Ordinary
0011
Ordinary
% from remaining life calc. from depr. conversion date Percentage from the useful life Percentage from the useful life Percentage from the useful life
0012
Ordinary
Stated percentage
0013
Ordinary
Stated percentage
0014
Ordinary
Yes
X
Ordinary: percentage from useful life (reduction)
X
Ordinary: percentage frm life (reduction, below 0)
Yes
Yes
Ordinary: percentage from life (after end of life)
Yes
Yes Yes
Yes
Yes
Yes
X
Stated percentage
Ordinary: explicit percentage (after end of life)
Yes
Ordinary
0016
Ordinary
Stated percentage Immediate depreciation
0017
Ordinary
Immediate depreciation
0018
Ordinary
No. of units/Total no. of units
Ordinary: immediate deprec. (after end of life) Ordinary: Unit-ofproduction depreciation
Ordinary
No. of units/Total no. of units
Ordinary: Unit-ofproduction (after end of life)
X
Yes
Yes
Yes
Ordinary: explicit percentage (below zero) Ordinary: immediate depreciation
0015
0019
Yes
X
Ordinary: percentage from life as of changeover yr Ordinary: percentage from life (curb) Ordinary: percentage from life (below zero) Ordinary: percentage from useful life Ordinary: explicit percentage Ordinary: explicit percentage (reduction)
Page 51 of 105
0021
Ordinary Special Tax
Declining multi-phase depreciation CZ Total percentage in concessionary period
0022
Special Tax
Total percentage in concessionary period
Special Tax Special Tax
No automatic calculation Percentage from the useful life
0020
0023 0024
Ordinary: declining multi-phase (Czech) Special: total percentage rate
Yes
Special: total percentage (after end of life) Special: No automatic depreciation Special: percentage from useful life
Yes
Stated percentage
Special: explicit percentage (after end of life) Special: explicit percentage
Special Tax
Immediate depreciation
Special: immediate deprec. (after end of life)
0028
Interest
Deprec. acc. to the present val. portion of leasing install.
0029
Interest
Stated percentage
Interest: leasing Interest: explicit percentage
Stated percentage
Interest: explicit percentage (after end of life)
0026
Special Tax Special Tax
0027
0025
0030
Interest
Stated percentage
Yes
Yes
0031
Interest
Stated percentage
IND1
Ordinary
Stated percentage
Yes
Interest: explicit percentage (below zero)
Yes
5.5.1.2 Define Declining-Balance Methods In this step, you define declining-balance methods. You then assign them to depreciation keys. Description:
Define Declining-Balance Methods
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Calculation Methods à Define DecliningBalance Methods SPRO Or AFAMD
Transportation:
Automatic / Manual RD1K900098)
(Transport
Request
Ref. Page 52 of 105
Client dependency:
Yes / No
The following Methods have been defined: Decl. Bal. Method
Declining Factor
Max.%
Min %
I01
0
5
5
I02
0
10
10
I03
0
15
15
I04
0
20
20
I05
0
25
25
I06
0
40
40
I07
0
50
50
I08
0
60
60
I09
0
100
100
Description Income Tax Depreciation India - 5% block Income Tax Depreciation India - 10% block Income Tax Depreciation India - 15% block Income Tax Depreciation India - 20% block Income Tax Depreciation India - 25% block Income Tax Depreciation India - 40% block Income Tax Depreciation India - 50% block Income Tax Depreciation India - 60% block Income Tax Depreciation India - 100% block
5.5.1.3 Define Maximum Amount Methods You define maximum amount methods. You then assign them to depreciation keys. The calculation method contains a maximum depreciation amount that is not allowed to be exceeded before a certain calendar date. If the depreciation calculated by the system exceeds this maximum amount, then the system reduces depreciation to this maximum amount. You can specify how the maximum amount applies within the time period specified for it. It can either apply to each individual year in the specified time period, or to accumulated depreciation. Description:
Define Maximum Amount Methods
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Calculation Methods à Define Maximum Amount Methods SPRO
Transportation:
Automatic / Manual RD1K900098)
(Transport
Request
Ref.
Page 53 of 105
Client dependency:
Yes / No
5.5.1.4 Define Multi-Level Methods In this step you define multi-level methods. You then assign them to depreciation keys. Each level represents a validity period for a given percentage rate. Description:
Define Multi-Level Methods
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Calculation Methods à Define Multi-Level Methods SPRO Or AFAMS
Transportation:
Automatic / Manual RD1K900098)
Client dependency:
Yes / No
ChDep ITC ITC ITC ITC ITC ITC ITC ITC ITC
MValid from lev.meth M1 2 M2 2 M3 2 M4 2 M5 2 M6 2 M7 2 M8 2 M9 2
Multi lev. Meth. M1 M2 M3 M4 M5 M6 M7 M8 M9
To year of acq 9999 9999 9999 9999 9999 9999 9999 9999 9999
(Transport
Request
Ref.
Description of the method 5% block, Income Tax Depreciation - India 10% block, Income Tax Depreciation - India 15% block, Income Tax Depreciation - India 20% block, Income Tax Depreciation - India 25% block, Income Tax Depreciation - India 40% block, Income Tax Depreciation - India 50% block, Income Tax Depreciation - India 60% block, Income Tax Depreciation - India 100% block, Income Tax Depreciation - India Validity in yrs 999 999 999 999 999 999 999 999 999
Base value dep. 01 01 01 01 01 01 01 01 01
Dep. % rate 5 10 15 20 25 40 50 60 100
Page 54 of 105
5.5.1.5 Maintain Period Control Methods In this step you maintain period control methods. You then assign them to depreciation keys. Example : Using period control methods, you can specify that the depreciation start date for all acquisitions in the year is set to the first day of the period. Description:
Maintain Period Control Methods
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Calculation Methods à Maintain Period Control Methods SPRO Or AFAMP
Transportation:
Automatic / Manual RD1K900098)
Client dependency:
Yes / No
(Transport
Request
Ref.
The following has been maintained Chart of Dep. Period Control Method Acquisition Addition Retirement Transfer Description of the method
ITC IN1 IT IT NL NL Period control method for IT depreciation - India
5.5.1.6 Maintain Depreciation Key Maintain depreciation keys by assigning calculation methods to them. You can divide the duration of depreciation Into several phases. When you enter a changeover method for one of these phases, the system changes over to the Next phase as soon as the event specified in the changeover method has occurred. The system then uses the Depreciation calculation that is specified in the calculation method for this phase. Description:
Maintain Depreciation Key Page 55 of 105
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Depreciation Key à Maintain Depreciation Key SPRO Or AFAMA
Transportation:
Automatic / Manual (Transport Request RD1K900098 / RD1K900099 / RD1K900964 /
Ref.
RD1K900965) Client dependency: ChDep
DepKy
Status
ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC ITC
IN1 IN2 IN3 IN4 IN5 IN6 IN7 IN8 IN9 X000 X001 X002 X003 X004 X005 X006 X007 X008 X010 X011 X012 XRUL XRVN
X X X X X X X X X X X X X X X X X X X X X X X
Yes / No No Int AcqCap Days
X X X X X X X X X X X X X X
Not reduce
Name for whole depreciation Tax Depreciation - 5% - India Tax Depreciation - 10% - India Tax Depreciation - 15% - India Tax Depreciation - 20% - India Tax Depreciation - 25% - India Tax Depreciation - 40% - India Tax Depreciation - 50% - India Tax Depreciation - 60% - India Tax Depreciation - 100% - India Cos. Act-No Depreciation Cos. Act-SLM-3.34% Cos. Act-SLM-1.63% Cos. Act-SLM-10.34% Cos. Act-SLM-4.75% Cos. Act-SLM-100%-No Salvage Value Cos. Act-SLM-16.21% Cos. Act-SLM-6.33% Cos. Act-SLM-9.50% Cos. Act-SLM-100%-5% Salvage Value Cos. Act-SLM-7.07% Cos. Act-SLM-11.31% Cos. Act-SLM-Deprcn. over Remaining Useful Life Cos. Act-Revaluation
5.5.1.7 Define Calendar Assignments The assignment rules determine the relationship between posting intervals and periods in the given fiscal year version. Description:
Define Calender Assignments
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Depreciation àValuation methods à Period Controlà Page 56 of 105
Define Calender Assignments SPRO Or OAVH Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
calender assignment
5.6 Asset Accounting à Special Valuation 5.6.1 Determine Depreciation Areas Description:
Determine Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Transferred Reserves (Deferred Gain)à Determine Depreciation Areas SPRO Or OABM Page 57 of 105
Transportation:
Automatic / Manual RD1K900099)
Client dependency:
Yes / No
(Transport
Request
Ref.
5.6.2 Define Transaction Types for Transfer of Reserves you can specify that certain transaction types only propose certain depreciation areas for posting. Description:
Define Transaction Types for Transfer of Reserves
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Transferred Reserves (Deferred Gain)à Define Transaction Types for Transfer of Reserves SPRO Or AO80
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 58 of 105
tran type for tran reserves
Page 59 of 105
5.6.3 Maintain Accounts for Revaluation you specify the G/L accounts for changes to APC or accumulated depreciation due to revaluation, for determining the replacement value. Description:
Maintain Accounts for Revaluation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Revaluation of Fixed Assetsà Maintain Accounts for Revaluation SPRO
Transportation:
Automatic / Manual (Transport Request RD1K900098 / RD1K900099 / RD1K900600
Ref.
RD1K900601) Client dependency:
Yes / No
5.6.4 Determine Depreciation Areas Description:
Determine Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Revaluation of Fixed Assetsà Indexed Replacement Values à Determine Depreciation Areas SPRO Or OABW Page 60 of 105
Transportation:
Automatic / Manual RD1K900099)
Client dependency:
Yes / No
(Transport
Request
Ref.
5.6.5 Define Index Series You define the index series and the historical index figures for the index series. You need these index figures if you want to calculate using replacement values. For these types of calculations, you need to maintain the index figures beginning with the point in time that the oldest asset with an index series was acquired, up to the time of the takeover of old assets data. Description:
Define Index Series
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Revaluation of Fixed Assetsà Indexed Replacement Values à Define Index Series SPRO Or OAV5
Transportation:
Automatic
/
Manual
(Transport
Request
Ref.
RD1K901782, RD1K901783)
Client dependency:
Yes / No
index series
Page 61 of 105
Page 62 of 105
5.6.6 Define Revaluation Measures You define the revaluation measures (key, description, depreciation areas and posting data). You need a special depreciation area for each revaluation. Description:
Define Revaluation Measures
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Revaluation of Fixed Assetsà Revaluation for the Balance Sheetà Define Revaluation Measures SPRO Or AUFW
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901062) Client dependency:
Yes / No
5.6.7 Define Transaction Types for Revaluation
Page 63 of 105
Description:
Define Transaction Types for Revaluation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation à Revaluation of Fixed Assetsà Revaluation for the Balance Sheet àDefine Transaction Types for Revaluation SPRO Or AO84
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601) Client dependency:
Yes / No
Page 64 of 105
5.7 Insurance 5.7.1 Define Insurance Types
Page 65 of 105
You define the different insurance types that you need for your fixed assets. You can store these insurance types in the asset master record. The insurance type contains varied control parameters for determining insurable values (for example, value as new insurance or current market value insurance. Description:
Define Insurance Types
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation àInsurance àDefine Insurance Types SPRO Or OAVD
Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099) Client dependency:
Yes / No
Fields
Values
Depreciation area
description
Insurance type
GA
01
Group of values
Insurance type
IV
01
Index values
Insurance type
MV
01
Market values
Insurance type
NV
01
No Insurance Value - Sub-Asset
Insurance type
RV
01
Replacement value
Insurance type
TA
01
Type of values
assets
asset
Page 66 of 105
5.7.2 Maintain Index Series The depreciation area for valuation for insurance purposes can be indexed (revalued/devalued) the same as all the other areas using index series. It is also possible to index an insurable value that was manually stored in the asset master record or the base insurable value. Description:
Maintain Index Series
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Special valuation àInsurance àMaintain Index Series SPRO Or OAV5
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901782 RD1K901783) Client dependency:
Yes / No
Page 67 of 105
6 Asset Accounting à Master Data
6.1 Screen Layout 6.1.1 Define Screen Layout for Asset Master Data You define the screen layout control for asset master data. The screen layout control contains the specifications for the field groups in the asset master record. You enter the screen layout control in the asset class Description:
Define Screen Layout for Asset Master Data
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à Screen Layout à Define Screen Layout for Asset Master Data SPRO
Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099 RD1K900600 RD1K900601 RD1K900964 RD1K900965 Page 68 of 105
RD1K901062 RD1K901378 RD1K901379) Client dependency:
Yes / No
6.1.2 Define Screen Layout for Asset Depreciation Areas You define the screen layout control for the depreciation terms (depreciation key, useful life, and so on) in the asset master record. This screen layout control is similar to the one for the general master data section of the asset master record. Description:
Define Screen Layout for Asset Depreciation Areas
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à Screen Layout à Define Screen Layout for Asset Depreciation Areas Page 69 of 105
SPRO Or AO21 Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099 RD1K900964 RD1K900965 RD1K901062 RD1K901378 RD1K901379) Client dependency:
Yes / No
Page 70 of 105
6.1.3 Specify Tab Layout for Asset Master Record Description:
Specify Tab Layout for Asset Master Record
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à Screen Layout à Specify Tab Layout for Asset Master Record Page 71 of 105
SPRO Or AOLA Transportation:
Automatic / RD1K900964
Manual
(Transport
Request
Ref.
RD1K900965 RD1K901062 RD1K901858 RD1K901859) Client dependency:
Yes / No
6.1.4 User Fields 6.1.4.1 Define 4-Character Evaluation Groups The evaluation groups are another option for classifying assets for reports or user-defined match codes. You can use five different evaluation groups (four with 4 characters, and one with 8 characters). You can store the characteristics for these groups in the asset master record.
Page 72 of 105
Description:
Define 4-Character Evaluation Groups
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à User Fields à Define 4-Character Evaluation Groups SPRO Or OAVA
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K900964 RD1K900965) Client dependency:
Yes / No
evaluation group
6.1.5 Define 8-Character Evaluation Groups Description:
Define 8-Character Evaluation Groups Page 73 of 105
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à User Fields à Define 8-Character Evaluation Groups SPRO Or OAV8
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901378 RD1K901379 RD1K901567 RD1K901568) Client dependency:
Yes / No
8 char evaluation group
6.1.6 Change Key Words in the Evaluation Groups Page 74 of 105
Description:
Change Key Words in the Evaluation Groups
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à User Fieldsà Change Key Words in the Evaluation Groups SPRO Or OACB
Transportation:
Automatic / RD1K900033
Manual
(Transport
Request
Ref.
RD1K900167 RD1K900035 RD1K900168) Client dependency:
Yes / No
6.1.7 Define Reason for Investment The reason for investment allows you to classify asset investments according to their purpose (for example, as a replacement acquisition as an addition). You can define as many investment reasons as needed. You store the characteristic values for the investment reason in the asset master record (FI-AA) or in the program positions (IM-FA) Description:
Define Reason for Investment
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Master Data à User Fields à Define Reason for Investment
Page 75 of 105
SPRO Or OAW1 Transportation:
Automatic / RD1K900418
Manual
(Transport
Request
Ref.
RD1K900419) Client dependency:
Yes / No
Page 76 of 105
7 Asset Accounting à Transactions 7.1 Acquisitions 7.1.1 Define Transaction Types for Acquisitions define the transaction types for asset acquisitions. You can also specify that for certain transaction types, only certain depreciation areas will be proposed for posting. Description:
Define Transaction Types for Acquisitions
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Acquisitions à Define Transaction Types for Acquisitions SPRO Or AO73
Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099 RD1K900600 RD1K900601 RD1K900964 RD1K900965 RD1K901062 RD1K901378 RD1K901379) Client dependency:
Yes / No
tran type for acquitions
Page 77 of 105
7.1.2 Define Account Assignment Category for Asset Purch. Orders Description:
Define Account Assignment Category for Asset Purch. Orders
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Acquisitions à Define Account Assignment Category for Asset Purch. Orders SPRO Or OME9
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 78 of 105
Page 79 of 105
7.1.3 Specify Asset Class for Creating Asset from Purchase Order create an asset directly from the purchasing transaction for for purchase orders. Using this method, you can enter an asset purchase order, without creating an asset beforehand in Asset Accounting. Description:
Specify Asset Class for Creating Asset from Purchase Order
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Page 80 of 105
Transactions à Acquisitions à Specify Asset Class for Creating Asset from Purchase Order SPRO Or OMQX Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
7.1.4 Allow Down Payment Transaction Types in Asset Classes You determine the asset classes for which postings are to be allowed with the transaction type groups for down payments. Page 81 of 105
Description:
Allow Down Payment Transaction Types in Asset Classes
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Acquisitions à Allow Down Payment Transaction Types in Asset Classes SPRO Or OAYB
Transportation:
Automatic / RD1K900098
Manual
(Transport
Request
Ref.
RD1K900099) Client dependency:
Yes / No
Page 82 of 105
7.2 Retirements 7.2.1 Define Transaction Types for Retirements you define transaction types for posting fixed asset retirements. You can also specify that certain transaction types should only be suggested for posting to certain depreciation areas. Description:
Define Transaction Types for Retirements
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Retirementsà Define Transaction Types for Retirements
Page 83 of 105
SPRO Or AO74 Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K900697 RD1K900698 RD1K901062) Client dependency:
Yes / No
Page 84 of 105
Gain/Loss Posting
7.2.2 Determine Posting Variants define the bookkeeping processing of gain/loss for fixed asset retirements per depreciation area: Variant 0: Post gain/loss to a P+L account Variant 1: Post gain/loss to the value adjustment account on the liabilities side Variant 2: Post the entire sales revenue (no gain/loss determination) on the liabilities side Variant 3: Post gain/loss to a special fixed asset Description:
Determine Posting Variants
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Retirementsà Gain/Loss Posting à Determine Posting Variants SPRO Or OAYS
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901062) Client dependency:
Yes / No
Page 85 of 105
Page 86 of 105
7.2.3 Define Transaction Types for Write-Up Due to Gain/Loss If you do not post gain/loss to P&L accounts, but instead want to collect gain/loss on special assets (this is the third way of handling retirement - see Determine posting versions). Define the transaction type for write-ups on the basis of gain/loss from asset retirements. The system uses this transaction type to post gain/loss to specified assets as a write-up.
Description:
Define Transaction Types for Write-Up Due to Gain/Loss
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Retirementsà Gain/Loss Posting à Define Transaction Types for Write-Up Due to Gain/Loss SPRO Or AO82
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 87 of 105
7.2.4 Determine Asset for Gain/Loss Individually (Substitution) Description:
Determine Asset (Substitution)
for
Gain/Loss
Individually
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Retirementsà Gain/Loss Posting à Determine Asset for Gain/Loss Individually (Substitution) SPRO Or OA01
Transportation:
Automatic / RD1K901062
Manual
(Transport
Request
Ref.
RD1K901064) Client dependency:
Yes / No
Page 88 of 105
7.2.5 Define Transaction Types for Transfers You define transaction types for posting transfers. The system requires 2 transaction types for transfers between assets. a transaction type for retirement from the sending asset, a transaction type for addition to the receiving asset. Description:
Define Transaction Types for Transfers
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Transfersà Define Transaction Types for Transfers SPRO Or AO76
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901062) Client dependency:
Yes / No
Page 89 of 105
Page 90 of 105
7.3 Define Validation Description:
Define Validation
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Transfersà Define Validation SPRO Or OAZ1
Transportation:
Automatic / RD1K901378
Manual
(Transport
Request
Ref.
RD1K901379) Client dependency:
Yes / No
Page 91 of 105
validation
7.4 Capitalization of Assets under Construction 7.4.1 Define Transaction Types Description:
Define Transaction Types
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions àCapitalization of Assets under Constructionà Define Transaction Types SPRO Or OAXG
Transportation:
Automatic / RD1K901061
Manual
(Transport
Request
Ref.
RD1K901062) Client dependency:
Yes / No
Page 92 of 105
7.4.2 Define/Assign Settlement Profiles You define settlement profiles for settling assets under construction. You can store one profile in the Customizing definition of each asset company code Page 93 of 105
Description:
Define/Assign Settlement Profiles
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Capitalization of Assets under Construction à Define/Assign Settlement Profiles SPRO Or OKO7
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601) Client dependency:
Yes / No
Page 94 of 105
7.4.3 Assign Settlement Profile to Company Code Description:
Assign Settlement Profile to Company Code
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Capitalization of Assets under Construction à Assign Settlement Profile to Company Code SPRO Or OAAZ
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601) Client dependency:
Yes / No
Page 95 of 105
7.5 Specify Capitalization of AUC/Down-Payment Determine how the system will deal with down payments on AuCs and their closing invoice during the settlement (capitalization) of the AuC Description:
Specify Capitalization of AUC/Down-Payment
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Capitalization of Asset under ConstructionàSpecify Capitalization of AUC/DownPayment SPRO Or OAYU
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601) Client dependency:
Yes / No
7.6 Define Transaction Types for Post-Capitalization Description:
Define Transaction Types for Post-Capitalization
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Page 96 of 105
Transactions à Capitalization of Asset under ConstructionàDefine Transaction Types for PostCapitalization SPRO Or AO77 Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601) Client dependency:
Yes / No
7.7 Define Transaction Types for Manual Depreciation Define the transaction types for the manual value corrections. In addition, you can specify that certain transaction types propose only certain depreciation areas for posting. Description:
Define Transaction Types for Manual Depreciation Page 97 of 105
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions à Capitalization of Asset under ConstructionàDefine Transaction Types for Manual Depreciation SPRO Or AO78
Transportation:
Automatic / Manual RD1K901062 )
Client dependency:
Yes / No
(Transport
Request
Ref.
Page 98 of 105
7.8 Specify Default Transaction Types You determine the transaction types that the system sets as defaults for the standard posting transactions of Asset Accounting. Description:
Specify Default Transaction Types
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Transactions àSpecify Default Transaction Types SPRO
Transportation:
Automatic / Manual RD1K901062)
Client dependency:
Yes / No
(Transport
Request
Ref.
default tran type
Page 99 of 105
Page 100 of 105
8 Asset Accounting à Information System 8.1 Define Sort Versions for Asset Reports Sort versions determine the sort keys and summation criteria for your asset reports Description:
Define Sort Versions for Asset Reports
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Information System à Define Sort Versions for Asset Reports SPRO Or OAVI
Transportation:
Automatic / RD1K900600
Manual
(Transport
Request
Ref.
RD1K900601 RD1K901853 RD1K901854 RD1K903076 RD1K903077) Client dependency:
Yes / No
Page 101 of 105
Page 102 of 105
Page 103 of 105
9 Asset Accounting à Asset Data Transfer 9.1 Set Company code status Set your company codes to the status for old assets data takeover. Description:
Set company code status
Transaction Code:
SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Asset data tramsferàSet company code status SPRO
Transportation:
Automatic / Manual _______________)
Client dependency:
Yes / No
(Transport
Request
Ref.
9.2 Specify Sequence of Depreciation Areas You determine the sequence in which the system presents the depreciation areas for the asset data transfer transaction Description: Transaction Code:
Specify Sequence of Depreciation Areas SAP Customizing Implementation Guideà Financial Accounting (New) à Asset Accounting à Asset data transferà Specify Sequence of Depreciation Areas Page 104 of 105
Transportation: Client dependency:
SPRO Or OAYE Automatic / Manual _______________) Yes / No
(Transport
Request
Ref.
This specification also determines whether you want to perform the transfer during the fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or at the end of the fiscal year (without transactions).
Page 105 of 105
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