Sales Order Processing With Customer Down
Short Description
Sales Order Processing with Customer Down Payment (201)...
Description
EHP7 for SAP ERP 6.0 September 2013 English
Sales Order Processing with Customer Down Payment (201) Business Process Documentation
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
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SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
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SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Contents 1 2
3 4
5 6
Purpose ................................................................................................................................... 5 Prerequisites............................................................................................................................ 5 2.1 Master Data and Organizational Data .............................................................................. 5 2.2 Business Conditions ......................................................................................................... 7 2.3 Roles ................................................................................................................................ 7 2.4 Preliminary Steps ............................................................................................................. 8 Process Overview Table ....................................................................................................... 13 Process Steps ....................................................................................................................... 15 4.1 Sales Order Entry (Billing Plan) ..................................................................................... 15 4.2 Sales Order Change (Removing Billing Block) .............................................................. 17 4.3 Billing .............................................................................................................................. 18 4.4 Posting a Down Payment ............................................................................................... 20 4.5 Delivery Processing ....................................................................................................... 21 4.6 Picking (optional) ............................................................................................................ 23 4.7 Checking Batches .......................................................................................................... 24 4.8 Assigning Serial Number................................................................................................ 25 4.9 Posting Goods Issue ...................................................................................................... 26 4.10 Excise Invoice Creation for Depot (Optional) ............................................................. 29 4.11 Sales Order Change (Removing Billing Block) .......................................................... 30 4.12 Billing .......................................................................................................................... 31 4.13 Excise Invoice Creation for Manufacturing Plant (Optional) ....................................... 34 Follow-up Processes ............................................................................................................. 36 Appendix................................................................................................................................ 36 6.1 Reversal of Process Steps ............................................................................................. 36 6.2 SAP ERP Reports .......................................................................................................... 38 6.3 Used Forms .................................................................................................................... 39
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Sales Order Processing with Customer Down Payment 1 Purpose Often in business, especially in a make-to-order environment, customers may be required to pay some amount in advance before delivery of goods. This process is used to create requests for down payment, record the receipt of the down payment, create a final invoice after the deduction of the down payment received, and a receipt of the final amount due on the invoice. The process uses the billing plan functionality. The integrated process allows for a proper document flow to be maintained between the sales and financial transactions.
2 Prerequisites 2.1 Master Data and Organizational Data SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers. This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.
Additional Master Data (Default Values) You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information about how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document: Master /
Value
Master / Org. data details
Comments
SAP Best Practices
Master / Org. data
Master / Org. data details
Comments
with serial numbers, no batch
See the sections Business Conditions and Preliminary Steps.
Trading Good for Reg. Trading (reorder point planning)
Only use if you have activated the building block Batch Management (117).
no Serial no.; batch controlled (Exp. Date)
See sections Business Conditions and Preliminary Steps.
Trading Good for Reg. Trading (reorder point planning)
Only use if you have activated the building block Batch Management (117).
no Serial no.; batch controlled (FIFO strategy)
See sections Business Conditions and Preliminary Steps.
Finished Good MTS for Process Industry (PD planning)
Only use if you have activated the building block Batch Management (117).
no Serial no.; with batch (Exp. Date)
See sections Business Conditions and Preliminary Steps.
Finished Good MTS for Discrete Industry (PD planning)
Only use if you have activated the building block Serial Number Management (126).
with Serial no.; with / w/o batch (FIFO strategy)
See sections Business Conditions and Preliminary Steps.
Sold-to party 100004
Customer domestic 04
You can test the scenario using another domestic customer.
Ship-to party 100004
Customer domestic 04
Payer
100004
Customer domestic 04
Plant
1000
Material
Material
Material
Material
Value
Sales Order Processing with Customer Down Payment (201): BPD
H21
H22
F29
F126
SAP Best Practices
Master / Org. data
Value
Sales Order Processing with Customer Down Payment (201): BPD
Master / Org. data details
Comments
organization Distribution channel
10
Division
10
2.2 Business Conditions The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario: Business condition
Scenario
You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154).
Prereq. Process Steps (154)
To run through this scenario, the materials must be available in stock. If you use trading goods (HAWA) you can either:
Procurement w/o QM (130)
Run through the procurement w/o QM (130) process or Create stock using transaction MIGO (for details see section Preliminary Steps). To run through this scenario, the materials must be available in stock. If you use finished goods (FERT) you can either: Run through the Make-to-Stock Production Discrete Industry (145) process (for material F126) / the Make-to-Stock Production Process Industry (146) process (for material F29) or Create stock using transaction MIGO (for details see section Preliminary Steps).
2.3 Roles
Make-to-Stock Production - Discrete Industry (145) (material F126 Make-to-Stock Production - Process Industry (146) (material F29
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Employee (Professional User)
SAP_NBPR_EMPLOYEE_S
Assignment of this role is necessary for basic functionality.
Sales Administrator
SAP_NBPR_SALESPERSON_S
Sales Order Entry, Sales Order Change (Remove Billing Block
Warehouse Clerk
SAP_NBPR_WAREHOUSECLERK_S
Delivery Creation Check Batches Assign Serial Numbers Post Goods Issue
Billing Administrator
SAP_NBPR_BILLING_S
Billing
Accounts Receivable Accountant
SAP_NBPR_AR_CLERK_S
Post Down Payment, Down Payment Clearing, Post Incoming Payment from Customer
Excise Clerk
SAP_NBPR_IN_EXCISECLERK_S
Create Excise Invoice
2.4 Preliminary Steps To run through this scenario, the materials must be available in stock. Use transaction MIGO to create the required data.
2.4.1 Initializing Stock Inventory Use To run through this scenario, the materials must be available in stock.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Materials Management Inventory Management Goods Movement Goods Movement (MIGO)
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Transaction Movement Type
561
Document Date
DD.MM.YYYY
Today’s date
Posting Date
DD.MM.YYYY
Today’s date
3. Choose Enter.
If the Tip dialog box displays, select the Skip this in future checkbox and choose Enter. This action needs to be done only once and next time when you execute same process, this dialog box does not display. 4. On the Goods Receipt Other screen, on the Material tab, make the following entry and choose Enter: Field name
Description
Material
User action and values
Comment
For example, F29
5. On the Goods Receipt Other screen, on the Quantity tab, make the following entry and choose Enter: Field name
Description
Qty in Unit of Entry
User action and values
Comment
100
you can enter a different quantity
6. On the Goods Receipt Other screen, on the Where tab, make the following entries: Field name
Description
User action and values
Comment
Plant
Plant
Storage Location
lean WM / w/o lean WM
7. Choose Enter. 8. On the Goods Receipt Other screen, on the Batch tab, make the following entry: Field name Date of
Description
User action and values
Comment
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
Result The quantity of 100 has been posted. Financial postings: Material
Posting Key
Account
Description
Finished
89
22201100
Stock of finished goods
91
L3200000
Legacy bal transfer of finished goods stocks
materials (Fert)
Cost Element/CO Object
2.4.2 Creating Excise Invoice at Depot (Optional) Use Initial stock of Excisable Goods is uploaded into the system at Depot (Excisable) as a part of this scenario. A RG23D register entry is updated into the system referencing T-code MIGO document.
Prerequisites Material document is created.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Indian Localization Menu (J1ILN) Excise Invoice For Depot
Transaction code
J1IG
Indirect Taxes
Procurement
Option 2: SAP Net Weaver Business Client (SAP NWBC) via Business Role Business role
Excise Clerk (SAP_NBPR_IN_EXCISECLERK_S)
Business role menu
CIN
RG23D register receipt at depot
2. On the Excise invoice at Depot screen, choose (NWBC: Menu …
Excise Invoice
)
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
4. Choose Details. The line items in the material document are displayed. 5. On the Capture excise invoice at depot screen, select each line item, choose More documents, and make the following entries: Field name
Description
User action and values
Comment
Int.Doc No.
Internal document Number
Leave Blank
System generates a number after SAVE.
Year
Year
Exc.Inv.No.
Excise Invoice Number
Enter the excise invoice number
User Entry
Exc.Inv.Date
Excise Invoice Date
Enter the excise invoice date
If entered in the earlier screen System Defaults it
Item
Line item in the document
Line item in Material
Defaulted
Chapter Id
Chapter ID of the material
Default value from system
Defaulted
Challan Qty
Challan Qty
Enter Qty
User Entry
Excise UOM
Excise UOM
Default value from system
Defaulted
REcv.UOM
REcv.UOM
Default value from system
Defaulted
Excise Base
Excise Base
Enter the Excise Base: Amount
User Entry
BED %
Basic Excise Duty
Enter BED, for example: 8%
User Entry
ECS %
Education Cess
Enter ECS, for example: 2%
User Entry
SECess %
Secondary Education Cess
Enter TAX% or SECess %: for example:1%
User Entry
RG23A serial no.
Enter RG23A serial no. For example: 10001
User Entry
(Tax1%) RG23A SNo.
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
3 Process Overview Table Process step
External process reference
Business condition
Business role
Transaction code
Expected results
Sales Order Entry (Billing Plan)
Sales order requiring downpayment must be created
Sales Administrator
VA01
Order Saved and Order Confirmation sent to printer
Sales Order Change (Remove Billing Block)
Down payment request must be created
Sales Administrator
VA02
Sales order is changed to allow for creation of down payment request
Billing
Billing Administrator
VF04
Customer account is debited. A down payment request is generated.
Post Down Payment
Accounts Receivable Accountant
F-29
The down payment is posted.
Delivery Processing
Warehouse Clerk
VL10C
Deliveries are created. Warehouse Transfer Order is created.
Picking (optional)
Warehouse Clerk
VL06O
Picking is done
Check Batch Determination
Warehouse Clerk
VL02N
Assign Serial
Warehouse
VL02N
SAP Best Practices
Process step
Sales Order Processing with Customer Down Payment (201): BPD
External process reference
Business condition
Business role
Transaction code
Expected results
(Remove Billing Block) Billing
VF04
Excise posting for other Movements Incoming Payment
Accounts Receivable (157)
Sales: Period End Closing Operations
Sales: Period End Closing Operations (203)
Excise clark
J1IS
Additional excise posted
Accounts Receivable
See scenario no. 157
See scenario no. 157
See scenario no. 203
See scenario no. 203
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
4 Process Steps 4.1 Sales Order Entry (Billing Plan) Use In this activity, a down payment is required from the customer.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Create
Transaction code
VA01
Sales and Distribution
Sales Order
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Sales Administrator (SAP_NBPR_SALESPERSON_S)
Business role menu
Sales Sales Orders Create Sales Order
Sales Order Processing
If you have installed the scenario Rebate Processing: Free Goods in your system and you use material H11, the following warning may display: Minimum quantity 1000 PC of free goods has not been reached. Choose Enter to skip this warning.
If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (for example, 1040) by using the following path: Goto Item Shipping. Enter the selected storage location (for example, 1040) in the Stor. Location field. 2. On the Create Sales Order: Initial screen, make the following entries: Field name Order Type
Description
User action and values
Comment
OR or YBDP
OR for Factory Sales
SAP Best Practices
Field name
Sales Order Processing with Customer Down Payment (201): BPD
Description
User action and values
Comment
Material Number
, For example: F29,
Quantity
Item Category
YBAO
Standard Item IM
Plant
Manufacturing Plant 1000 Or Depot 1100
4. Choose Enter. 5. Select an item. Choose (NWBC Menu. ) Goto
Item
Billing Plan.
6. If the Selection Criteria – Milestones for billing plan dialog box displays, choose Cancel. 7. For the first line item (Down Payment), make the following entries for the advance payment: Field name
Description
User action and values
Comment
Billing date
Enter today’s date
Bill.value
Down Payment amount
Date Category (DCat)
04
8. For the second line item (Down Payment), make the following entries for the advance payment: Field name
Description
User action and values
Comment
Billing date
Enter today’s date
Bill.value
Amount of billing is calculated by the system
Date Category (DCat)
02
9. Choose Enter (confirm system messages with enter if necessary).
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
The printout of the order confirmation is executed automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in your user settings in transaction SU3). You also have the possibility to start the printout manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Display
Transaction code
VA03
Sales and Distribution
Sales
Order
1. On the Display Sales Order: Initial Screen, enter the order number. From the menu, choose Sales Document Issue Output To. 2. Select the line with the message type BA00. 3. Choose Print. 4. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Sales Administrator (SAP_NBPR_SALESPERSON_S)
Business role menu
Sales
Sales Orders
Sales Order Processing
Orders
1. Choose the All Sales Orders tab (refresh the current query if necessary).
If the message Maintain more selection criteria displays, choose Show Quick Criteria Maintenance and maintain the criteria accordingly, for example, for the Sales Document, enter an asterisk (*) and choose Apply.
2. Select your sales order and choose Show Order Confirmation as PDF. In the dialog box that displays, choose Yes to confirm. 3. On the Convert Spool to PDF screen, choose Print. 4. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
4.2 Sales Order Change (Removing Billing Block) Use
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
2. On the Change Sales Order: Initial Screen, make the following entries: Field name
Description
Order number
User action and values
Comment
Order number from the previous process step
3. Choose Enter. 4. Select the line item. From the menu, choose Goto
Item
Billing Plan.
5. In the Dates section, in the Block column, delete the billing block for the Down payment item (keep the billing block for the Closing invoice item). 6. Choose Back. 7. Choose Save. 8. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Sales Administrator (SAP_NBPR_SALESPERSON_S)
Business role menu
Sales Sales Orders Change Sales Orders
Sales Order Processing
2. Enter the sales order you created in the previous step and choose Enter. 3. Select the line item. From the menu, choose Menu
Goto
Item
Billing Plan.
4. In the Dates section, in the Block column, delete the billing block for the Down payment item (keep the billing block for the Closing invoice item). 5. Choose Back. 6. Choose Save. 7. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result The billing block is removed.
4.3 Billing Use
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
(F8). 3.
Select the row and choose Individual Billing Document.
4.
Choose Save.
5. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Billing Administrator (SAP_NBPR_BILLING_S)
Business role menu
Sales
Billing
2. On the Billing screen, choose the Billing Due List tab (refresh the current query if necessary). 3. Enter the relevant search criteria including the billing type FAZ (down payment request) and select the Order-Related checkbox. Choose Apply. 4. Select the lines with the sales documents you want to bill and then choose Billing in Background. 5. The system provides you with a list of the created billing documents. 6. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result A down payment request and posted in FI.
The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user settings in transaction SU3). You also have the possibility to start the printout manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics document
Transaction code
VF03
1.
Sales and distribution Display
Billing
Billing
On the Display Billing Document screen, from the menu, choose Billing document
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
3.
Select the relevant output and choose Print.
4.
Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
4.4 Posting a Down Payment Use You can post down payments either manually or automatically (payment program SAPF110, automatic debit or bank direct debit payment method). In this section, you post the customer down payment manually.
Prerequisites Customizing must be done for special general ledger transaction A with alternative general ledger account 16413100.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Accounting Financial Accounting Accounts Receivables Document Entry Down Payment Down Payment
Transaction code
F-29
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S)
Business role menu
Accounts Receivable Posting Customer Down Payment
Payments
2. On the Post Customer Down Payment: Header Data screen, enter the required data: Field name
Description
User action and values
Document Date
Today’s date
Type
DZ
Company Code
Comment
Post
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
previous step. Value Date
Current date
3. Choose Requests. 4. On the Post Customer Down Payment: Choose requests screen, select the required item. 5. Save your entries. 6. Choose Back to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result The down payment is posted and the down payment request identified for the payment is cleared. You do not need to process any other steps in this document. Financial postings: Material
Posting Key
Account
Description
19
100004
Customer domestic 04
Cost Element/CO Object
Finished materials (FERT)
4.5 Delivery Processing Use In this activity, you create the delivery.
Prerequisites The goods receipt was posted to the individual customer’s stock.
Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Access the transaction choosing one of the following navigation options: SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
date (From) Delivery creation dates (To)
The sales order item delivery date must be equal or less than the delivery creation date (To)
3. Choose Execute. 4. Select your sales order and choose Create Delivery in the Background. 5. Position the cursor on the line with the green light and choose Details. In the dialog box, you see the number of the delivery that has been created. 6. Make a note of the delivery number: _______________. 7. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management
Shipping
Outbound Delivery
2. On the Delivery Due Orders tab, make the following entries: Field name
Description
Shipping point
User action and values
Comment
3. Choose Apply (refresh the current query if necessary). 4. Select your order you created and changed in the previous process steps. 5. Choose Creation in Background. 6. The system issues the message Delivery has been saved. 7. Make a note of the delivery number: _______________. 8. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result A delivery document is created, Batches were automatically determined in case Material H21, H22, F29, F126 has been used. If Lean WM has been set up, a WM TO (Warehouse
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
1. Enter the Warehouse Number and TO Number (you can find this number using transaction VL02N and checking the document flow) and choose Enter. 2. To start the print process, choose Transfer order
Print
3. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Print TO Manually
Shipping
Transfer Orders
1. Enter the Warehouse Number and TO Number (you can find TO number using Business role menu Warehouse Management Shipping Outbound Deliveries Display Delivery and checking the document flow of your outbound delivery) and choose Enter. 2. To start the print process, choose Menu
Transfer order
Print
3. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
4.6 Picking (optional) Use The picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods are prepared for shipping.
Prerequisites This step is to be used if lean WM has not been activated.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Sales and Distribution Shipping and Outbound Delivery Lists and Logs Transportation Outbound Delivery Monitor
Transaction code
VL06O
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Warehouse Manager (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Delivery
Shipping
Outbound
1. On the Picking List (without WM) tab, make the following entries: Field name
Description
Shipping point
User action and values
Comment
2. Choose Apply (refresh the current query if necessary). 3. Select your delivery note and choose Display. 4. From the Menu…
Subsequent Functions
Output from Picking.
5. To confirm the dialog box, choose Enter. 6. On the Output from Picking screen, choose Execute. 7. On the Output from Picking screen, select your delivery note and choose Execute. 8. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result The picking list EK00 has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity.
4.7 Checking Batches Use In this activity, you check the batch determination in the delivery.
Prerequisites For this step, batch management must have been activated and the material must have been classified.
Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Access the transaction choosing one of the following navigation options:
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
6. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Delivery
Shipping
Outbound
2. Choose the Due for Post Goods Issue tab. 3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary). 4. Select your delivery. 5. Choose Change. 6. In the Batch Split Indicator column, choose Batch Split Exits. 7. In the Batch field, check the batch number assignment. 8. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result Batch numbers are assigned to the materials.
4.8 Assigning Serial Number Use In this activity, you assign serial numbers to the materials.
Prerequisites For this step, serial number management must have been activated.
Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Access the transaction choosing one of the following navigation options: SAP ECC menu
Logistics Sales and Distribution Shipping and Outbound Delivery Change Single Transportation
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
determined in step 4.16 in case the material is batch-controlled (for example, F126). 6. Save your delivery. 7. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Delivery
Shipping
Outbound
2. Choose the Due for Post Goods Issue tab. 3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary) 4. Select your delivery. 5. Choose Change. 6. Select the material to which you need to assign a serial number, and choose Batch Split (for example, Material F126). If the material is not batch controlled (H20), choose Item Details instead of Batch Split. 7. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a serial number and choose Menu … Extras Serial Numbers. If the material is not batch controlled (H20) choose Menu … Extras Serial Numbers. 8. In the Maintain Serial Numbers dialog box, select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and a storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.5 in case the material is batch controlled (for example, F126). 9. Save your outbound delivery. 10. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result Serial numbers are assigned to the materials.
4.9 Posting Goods Issue Use
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
3. Make the following entries: Field name
Description
Shipping point
User action and values
Comment
4. Choose Execute. 5. Select the relevant delivery. 6. Choose Post Goods Issue. (Choose today’s date in the dialog box.) 7. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Delivery
Shipping
Outbound
2. Choose the Due for Post Goods Issue tab. 3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary). 4. Select your delivery. 5. Choose Goods Issue. 6. The system issues the message Delivery xxxxxxxx was posted as a goods issue. 7. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result The goods issue is posted. Financial postings: Material
Posting Key
Account
Description
Finished
99
22201100
materials (FERT)
Stock of finished goods
81
41201100
Change in stock of
Cost Element/CO Object
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Display Transaction code
VL03N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Display Delivery
Shipping
Outbound Delivery
1. On the Display Outbound Delivery screen, enter your outbound delivery and from the menu, choose (NWBC: Menu… ) Outbound Delivery Issue delivery Output 2. Select the line with the message type LD00 – Delivery Note. 3. Choose Print. 4. Choose Back to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). Bill of Lading
The printout of the Bill of lading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type YBL1 and defaults in your user settings in transaction SU3). You also have the possibility to start the printout manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Display
Transaction code
VL03N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
4.10 Excise Invoice Creation for Depot (Optional) Use The Incoming Excise Invoice is attached to the Outgoing Delivery Document.
This step is only for depot plant.
Prerequisites Post Goods Issue for the Delivery Document must be completed.
Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
CIN Menu(J1ILN ) Indirect Taxes Sales / Outbound Excise Invoice For Depot Create/ Movements Change / Display
Transaction code
J1IJ
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
SAP_NBPR_IN_EXCISECLERK_S
Business role menu
CIN
Excise invoice selec. at depot sale
2. On the Excise Invoices for delivery at depot screen, choose the following navigation: (NWBC: Menu… ) Delivery RG23 D selection. 3. On the Select Excise invoices for Delivery screen, make the following entries: Field name
Description
User action and values
Delivery
Enter the Delivery document number created
Excise Group
51
Series group
50 Choose Enter
Comment Delivery document number
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
Field name
Description
User action and values
Comment
Year
Defaulted
Doc No
Defaulted
Excise Inv
Defaulted
Exc Inv Date
Defaulted
Vendor
Defaulted
Ship From
Defaulted
Material
Defaulted
Batch
Defaulted
Qty.in Exc Inv
Defaulted
Unit
Defaulted
Excise Base
Defaulted
BED
Defaulted
SED
Defaulted
AED
Defaulted
Qty Remaining
Defaulted Select the appropriate Excise Invoice and Choose on the Continue
5. On the Select Excise Invoice for Delivery screen, choose Back. 6. Save the document. 7. Choose Back to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Access the transaction choosing one of the following navigation options: SAP ECC menu
Logistics Change
Transaction code
VA02
Sales and Distribution
Sales
Order
2. On the Change Sales Order: Initial Screen, make the following entries: Field name
Description
Order number
User action and values
Comment
Order number from the previous process step
3. Choose Enter (confirm system messages with Enter if necessary). 4. Select the line item. From the menu, choose Go To
Item
Billing Plan.
5. In the Dates section, in the Block column, delete the billing block for the Closing invoice item. 6. Choose Back. 7. Choose Save. 8. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Sales Administrator (SAP_NBPR_SALESPERSON_S)
Business role menu
Sales Sales Orders Change Sales Order
Sales Order Processing
2. On the Change Sales Order: Initial Screen, enter your sales order number and choose Enter. 3. Select the line item. From the menu, choose More
Goto
Item
Billing Plan.
4. In the Dates section, in the Block column, delete the billing block for the Closing invoice item. 5. Choose Back. 6. Choose Save.
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
1. Access the transaction choosing one of the following navigation options: SAP ECC menu
Logistics Sales and Distribution Billing Document Process Billing Due List
Transaction code
VF04
Billing
2. Enter relevant search criteria, deselect the delivery-related checkbox, select the Orderrelated checkbox, and choose DisplayBillList (F8). 3. Select a row and choose Individual Billing Document. 4. Only for Depot plant 1100: Double-click the item, and on the Conditions tab, choose the Insert Row button, make the following entries, and Choose Enter: Field name
Description
User action and values
CnTy
JASS
Amount
Enter the Amount
Comment
Enter the amount same as excise base amount in the 4.10 Excise JV for Depot (Optional)
5. Choose Save. 6. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Access the transaction choosing one of the following navigation options: Business role
Billing Administrator (SAP_NBPR_BILLING_S)
Business role menu
Sales
Billing
2. On the Billing screen, choose the Billing Due List tab or the Billing Due List query (refresh the current query if necessary). 3. Enter the relevant search criteria and select the Order-Related checkbox. Choose Apply. 4. Select the lines with the sales documents you want to bill and then choose Billing in Background. 5. Only for Depot plant 1100:
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
8. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
Result The settlement of the down payment with the final invoice should have been done automatically. You can check this by viewing the billing document. Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics document
Transaction code
VF03
Sales and distribution Display
Billing
Billing
1. Enter the billing document number. 2. Choose Enter. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Billing Administrator (SAP_NBPR_BILLING_S)
Business role menu
Sales
Billing
1. Choose the Search Billing Documents tab. 2. Enter the billing document number and choose Apply. 3. Select your invoice (final invoice) and choose Display. 4. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). The billing document should have two items: One for the final invoice and one for the down payment settlement. If the settlement of the down payment has not been processed automatically, you have to do this step manually. See scenario 157 Accounts Receivable section 4.7 for details. The system generates an invoice for billing. Financial postings: Material
Posting Key
Account
Description
Cost Element/CO
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user settings in transaction SU3). You also have the possibility to start the printout manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu
Logistics Display
Transaction code
VF03
Sales and distribution
Billing
Billing document
1. On the Display Billing Document screen, from the menu, choose Billing document Issue Output to. 2. Select the line with the message type RD00. 3. Choose Print. 4. Choose Back to return to the SAP Easy Access screen (SAP GUI). Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role
Billing Administrator (SAP_NBPR_BILLING_S)
Business role menu
Sales
Billing
Change Billing Document
1. Enter the billing document number. 2. Choose Menu…
Billing Document
Issue Output to.
3. Select the relevant output and choose Print. 4. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).
4.13 Excise Invoice Creation for Manufacturing Plant (Optional) Use In this activity, excise payable posting is created for excise receivables created during creation of billing document.
Sales Order Processing with Customer Down Payment (201): BPD
SAP Best Practices
Business role
SAP_BP_CIN_TAXATIONMANAGER
Business role menu
CIN
Excise Invoice for Other Movements
2. On the Excise Invoice Other Movements – Main Menu screen, choose from (NWBC: Menu… ) Excise Invoice Create 3. On the Excise Invoice Other Movements – Create screen, make the following entries and choose Enter: Field name
Description
User action and values
REF.DOC.TY PE
OTHR
DOC. NUMBER
Doc Year
Series Group
10
Excise Group group
21
Customer
100004
Comment
4. Choose insert line. 5. Enter manually all the details of MATERIAL and EXCISE VALUES to be debited, according to your billing. The following table contains sample data: Field name
Description
User action and values
Material
Quantity
< Quantity >
Unit
NOS
Net Ass Value
BED%
8
ECS%
2
SECess%
1
Comment
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
5 Follow-up Processes You have finished all activities that are part of the business process described in this document. To accomplish subsequent activities of this business process, carry out the process steps described in one or more of the following scenarios, using the master data from this document.
Accounts Receivable (157) Use In this activity you post the incoming payment.
Procedure Complete all activities described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Sections Post Payments using Automatic Payments Program, Post Incoming Payment from Customer Manually, Automatic Clearing of open items in customer accounts, Manual Clearing of Open items in customer accounts) using the master data from this document.
Sales: Period End Closing Operations (203) (optional) Use This scenario describes the collection of periodic activities such as day ending activities or legal requirements like Intrastat and Extrastat reporting.
Procedure Complete all activities described in the Business Process Documentation of the scenario: Sales: Period End Closing Operations (203) (Chapters Review Sales Documents blocked for billing, Review Billing Due List, Review Log of collective invoice creation and Review List Blocked (for accounting) Billing Documents) using the master data from this document.
6 Appendix 6.1 Reversal of Process Steps In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document. Sales Order Entry (Billing Plan)
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Delivery Processing Transaction code (SAP GUI)
VL10C
Reversal:
Delete Delivery
Transaction code (SAP GUI)
VL02N
Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Shipping Change Delivery Delivery
Comment
Choose menu Outbound Delivery
Outbound
Delete
Check Batches Transaction code (SAP GUI)
VL02N
Reversal:
Edit Batch Number
Transaction code (SAP GUI)
VL02N
Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Shipping Change Delivery Delivery
Comment
Assign Serial Number Transaction code (SAP GUI)
VL02N
Reversal:
Edit Serial Number
Transaction code (SAP GUI)
VL02N
Outbound
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Transaction code (SAP GUI)
VL02N
Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Shipping Delivery Change Delivery
Outbound
Comment
Post Goods Issue Transaction code (SAP GUI)
VL06O
Reversal:
Reverse Goods Issue
Transaction code (SAP GUI)
VL09
Business role
Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S)
Business role menu
Warehouse Management Shipping Outbound Delivery Cancel Goods Issue for Delivery Note
Comment
Billing Transaction code (SAP GUI)
VF04
Reversal:
Cancel Billing document
Transaction code (SAP GUI)
VF11
Business role
Billing Administrator (SAP_NBPR_BILLING_S)
Business role menu
Sales
Comment
Go to transaction VF11, enter the relevant billing document number, press Enter and save your result.
Billing
Cancel Billing Document
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Logistics Processes: SAP ERP Reports for Logistics (222) Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.
Reports Report title
Transaction code (SAP GUI)
Business role (NWBC)
Business role menu (NWBC)
Comment
List of Sales Orders
VA05
Sales Manager (SAP_NBPR_S ALESPERSON _M)
Sales Sales Orders List of Sales Reports Orders
A list of all selected sales orders is displayed.
Orders Within Time Period
SDO1
Sales Manager (SAP_NBPR_S ALESPERSON _M)
Sales Sales Orders Reports Orders within time period
A list of orders within a specific time period
List Billing Documents
VF05
Sales Manager (SAP_NBPR_S ALESPERSON _M)
Sales Sales Orders Reports List Billing Documents
A list of all selected billing documents is displayed.
Incomplete SD Documents
V.02
Sales Manager (SAP_NBPR_S ALESPERSON _M)
Sales Sales Orders Reports List of Incomplete Sales Orders
A list of all incomplete documents based on the specified selection criteria is displayed.
Outbound delivery monitor
VL06O
Warehouse Manager (SAP_NBPR_ WAREHOUSE MANAGER_M)
Warehouse Management Warehouse Monitoring Monitor Outbound Delivery Process Outbound Delivery Monitor
Monitor for collective processing of deliveries and for obtaining information on general shipping processing.
SAP Best Practices
Sales Order Processing with Customer Down Payment (201): BPD
Common form name
Form type
Used in process step
Output type
Technical name
Sales Invoice
Smart Form
Billing
RD00
YBIN_SDINV
View more...
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