Sales and Distribution Customizing

SAP – Sales and Distribution Table of Contents 1

Organization Structure ........................................................................................................................... 8 1.1 1.1.1

Define Sales Organization ........................................................................................................ 8

1.1.2

Defining Distribution Channel .................................................................................................. 12

1.1.3

Define Division ........................................................................................................................ 15

1.1.4

Maintain Sales Office .............................................................................................................. 16

1.1.5

Maintain Sales Group .............................................................................................................. 18

1.1.6

Maintain Storage Location ...................................................................................................... 20

1.1.7

Define Shipping Point .............................................................................................................. 22

1.1.8

Define Common Distribution Channel ..................................................................................... 24

1.1.9

Define Common Division ......................................................................................................... 25

1.2

Assignment.................................................................................................................................. 27

1.2.1

Assigning Sales Organization to Company Code ................................................................... 27

1.2.2

Assign Distribution Channel to Sales Organization ................................................................ 29

1.2.3

Assign Division to Sales Organization .................................................................................... 31

1.2.4

Set Up Sales Area ................................................................................................................... 33

1.2.5

Assignm Sales Office to Sales Area ....................................................................................... 35

1.2.6

Assign Sales Group to Sales Office ........................................................................................ 37

1.2.7

Assign Sales Organization – Distribution Channel – Plant ..................................................... 39

1.2.8

Assign Sales Area to Credit Control Area ............................................................................... 40

1.2.9

Assign Shipping Point to Plant ................................................................................................ 42

1.3

2

Definition ....................................................................................................................................... 8

Determination .............................................................................................................................. 44

1.3.1

Define Storage Conditions ...................................................................................................... 44

1.3.2

Determination of Storage Location.......................................................................................... 46

1.3.3

Define Shipping Condition ....................................................................................................... 48

1.3.4

Determination of Shipping Point .............................................................................................. 49

Customer ............................................................................................................................................. 51 2.1

Customer Account Groups .......................................................................................................... 51

2.1.1

Define Account Groups with Screen Layout (Customers) ...................................................... 51

2.1.2

Creat Number Range for Customer Accounts ........................................................................ 58

2.1.3

Assign Number Ranges to Account Account Groups ............................................................. 60

2.2

Master Datas ............................................................................................................................... 61

2.2.1

Define County Code ................................................................................................................ 61

2.2.2

Define City Code ..................................................................................................................... 63

3

4

2.2.3

Define Customer Group .......................................................................................................... 65

2.2.4

Define Sales District ................................................................................................................ 67

2.2.5

Define Customer Pricing Group .............................................................................................. 68

2.2.6

Define Customer Pricing Procedure........................................................................................ 70

2.2.7

Define Inco Terms ................................................................................................................... 72

2.2.8

Define Terms of Payment ....................................................................................................... 72

2.2.9

Terms of Payment for Installment Payments .......................................................................... 74

2.2.10

Customer Account Assignment Group ................................................................................ 76

2.2.11

Define Tax Determination Rule ........................................................................................... 77

2.2.12

Define Tax Relevancy of Customer Master ........................................................................ 78

2.2.13

Partner Determination Procedure for Customer Master ..................................................... 80

Material ................................................................................................................................................ 84 3.1.1

Define Tax Relevancy of Material Master ............................................................................... 84

3.1.2

Material Account Assignment Group....................................................................................... 86

3.1.3

Material Storage Condition ...................................................................................................... 88

Sales & Distribution.............................................................................................................................. 89 4.1

Define Sales Document Types.................................................................................................... 89

4.2

Define Number Ranges for Sales Documents ............................................................................ 90

4.3

Define Item Category .................................................................................................................. 93

4.4

Assign Item Categories ............................................................................................................... 93

4.5

Define Schedule Line Categories................................................................................................ 94

4.6

Assign Schedule Line Categories ............................................................................................... 95

4.7

Maintain Copy Control for Sales Document ................................................................................ 96

4.8

Define Delivery Types ................................................................................................................. 97

4.9

Specify Copy Control for Deliveries ............................................................................................ 98

4.10

Define Billing Types .................................................................................................................... 99

4.11

Maintain Copying control for Billing Documents ....................................................................... 100

4.12

Define Condition Table .............................................................................................................. 101

4.13

Define Condition Types ............................................................................................................. 102

4.14

Define Access Sequence .......................................................................................................... 103

4.15

Maintain Pricing Procedure ....................................................................................................... 106

4.16

Define Document Pricing Procedure ......................................................................................... 108

4.17

Assign Document Pricing Procedure to Order Types ............................................................... 109

4.18

Assign Document Pricing Procedure to Billing Types ............................................................... 111

4.19

Define Pricing Procedure Determination ................................................................................... 113

4.20

Define Account Keys ................................................................................................................. 115

4.21

Assign Account Keys ................................................................................................................ 117

4.22

Assign GL Accounts .................................................................................................................. 119

4.23

Text Control ............................................................................................................................... 121

5

CIN Configuration .............................................................................................................................. 127 5.1 5.1.1

Maintain Excise Registration ................................................................................................. 127

5.1.2

Maintain Company Code Setting .......................................................................................... 130

5.1.3

Maintain Plant Setting ........................................................................................................... 131

5.1.4

Maintain Excise Group .......................................................................................................... 132

5.1.5

Maintain Series Group .......................................................................................................... 134

5.1.6

Maintain Excise Duty Indicators ............................................................................................ 135

5.1.7

Determination of Excise Duty ................................................................................................ 136

5.2

Account Determination .............................................................................................................. 139

5.2.1

Define G/L Accounts for Taxes ............................................................................................. 139

5.2.2

Specify Excise Accounts per Excise Transaction ................................................................. 139

5.2.3

Specify G/L Accounts per Excise Transaction ...................................................................... 141

5.3

6

Basic Setting ............................................................................................................................. 127

Business Transaction ................................................................................................................ 145

5.3.1

Assign Billing Types to Delivery Types ................................................................................. 145

5.3.2

Maintain Default Excise Groups and Series Groups............................................................. 146

5.3.3

Processing Modes for ARE1 ................................................................................................. 147

5.3.4

Number Ranges for Excise Invoices ..................................................................................... 149

Configuration of Individual Sales Scenarios ...................................................................................... 150 6.1 6.1.1 6.2

Inquiry........................................................................................................................................ 150 Define Sales Document Type ............................................................................................... 150 Quotation ................................................................................................................................... 151

6.2.1

Define Sales Document Type ............................................................................................... 152

6.2.2

Maintain Copy Control for Sales Document .......................................................................... 153

6.3

Contract Sales ........................................................................................................................... 155

6.3.1

Define Sales Document Type ............................................................................................... 155

6.3.2

Maintain Copy control for Sales Document ........................................................................... 157

6.4

Schedule Agreement ................................................................................................................. 158

6.4.1

Define Sales Document Type ............................................................................................... 159

6.4.2

Maintain Copy control for Sales Document ........................................................................... 160

6.5

Direct Sales ............................................................................................................................... 162

6.5.1

Define Sales Document Type ............................................................................................... 162

6.5.2

Maintain Copy control for Sales Document ........................................................................... 163

6.5.3

Define Delivery Document Type ........................................................................................... 165

6.5.4

Copy Control for Delivery Document..................................................................................... 166

6.5.5

Define Billing Document Type ............................................................................................... 168

6.5.6

Copy Control for Billing Document ........................................................................................ 169

6.5.7

Maintain Pricing Procedure ................................................................................................... 170

6.5.8

Define Pricing Procedure Determination ............................................................................... 172

6.5.9 6.6

Maintain condition type classification for excise ................................................................... 172 Export Sales .............................................................................................................................. 173

6.6.1

Define Sales Document Type ............................................................................................... 173

6.6.2

Maintain Copy control for Sales Document ........................................................................... 174

6.6.3

Define Delivery Document Type ........................................................................................... 175

6.6.4

Copy Control for Delivery Document..................................................................................... 175

6.6.5

Define Billing Document Type ............................................................................................... 175

6.6.6

Copy Control for Billing Document ........................................................................................ 177

6.6.7

Maintain Pricing Procedure ................................................................................................... 179

6.6.8

Define Pricing Procedure Determination ............................................................................... 180

6.6.9

Maintain condition type classification for excise ................................................................... 180

6.7

Stock Transport Order ............................................................................................................... 181

6.7.1

Define Shipping Data for Plants ............................................................................................ 181

6.7.2

Assign Delivery Type and Checking Rule ............................................................................. 182

6.7.3

Define Sales Document Type ............................................................................................... 182

6.7.4

Define Delivery Document Type ........................................................................................... 184

6.7.5

Copy Control for Delivery Document..................................................................................... 185

6.7.6

Define Billing Document Type ............................................................................................... 186

6.7.7

Copy Control for Billing Document ........................................................................................ 187

6.7.8

Maintain Pricing Procedure ................................................................................................... 188

6.7.9

Define Pricing Procedure Determination ............................................................................... 189

6.7.10 6.8

Maintain condition type classification for excise ............................................................... 189

Consignment Fill Up .................................................................................................................. 190

6.8.1

Define Sales Document Type ............................................................................................... 190

6.8.2

Maintain Copy control for Sales Document ........................................................................... 192

6.8.3

Define Delivery Document Type ........................................................................................... 192

6.8.4

Copy Control for Delivery Document..................................................................................... 192

6.8.5

Define Billing Document Type ............................................................................................... 192

6.8.6

Copy Control for Billing Document ........................................................................................ 193

6.8.7

Maintain Pricing Procedure ................................................................................................... 196

6.8.8

Define Pricing Procedure Determination ............................................................................... 196

6.8.9

Maintain condition type classification for excise ................................................................... 197

6.9

Consignment Issue ................................................................................................................... 197

6.9.1

Define Sales Document Type ............................................................................................... 197

6.9.2

Maintain Copy control for Sales Document ........................................................................... 199

6.9.3

Define Delivery Document Type ........................................................................................... 199

6.9.4

Copy Control for Delivery Document..................................................................................... 199

6.9.5

Define Billing Document Type ............................................................................................... 199

6.9.6

Copy Control for Billing Document ........................................................................................ 200

6.9.7

Maintain Pricing Procedure ................................................................................................... 201

6.9.8

Define Pricing Procedure Determination ............................................................................... 202

6.10

Consignment Return ................................................................................................................. 202

6.10.1

Define Sales Document Type ........................................................................................... 202

6.10.2

Define Delivery Document Type ....................................................................................... 204

6.10.3

Copy Control for Delivery Document................................................................................. 205

6.10.4

Define Billing Document Type ........................................................................................... 206

6.10.5

Maintain Pricing Procedure ............................................................................................... 207

6.10.6

Define Pricing Procedure Determination ........................................................................... 207

6.11

Consignment Pick Up ................................................................................................................ 208

6.11.1

Define Sales Document Type ........................................................................................... 208

6.11.2

Define Delivery Document Type ....................................................................................... 209

6.11.3

Copy Control for Delivery Document................................................................................. 210

6.11.4

Maintain Pricing Procedure ............................................................................................... 210

6.11.5

Define Pricing Procedure Determination ........................................................................... 210

6.12

Free Goods Sales Domestic ..................................................................................................... 210

6.12.1

Define Sales Document Type ........................................................................................... 210

6.12.2

Assign Item category to sales document type. ................................................................. 212

6.12.3

Define Delivery Document Type ....................................................................................... 213

6.12.4

Copy control Sales document to Delivery document ........................................................ 213

6.12.5

Define Billing Document Type ........................................................................................... 213

6.12.6

Copy Control from Delivery Document to Billing Document ............................................. 214

6.12.7

Define Pricing Procedure .................................................................................................. 216

6.12.8

Assign Pricing Procedure. OVKK ...................................................................................... 217

6.12.9

CIN setting for Classify Condition Type ............................................................................ 217

6.13

Free Goods Sales Export .......................................................................................................... 217

6.13.1

Define Sales Document Type ........................................................................................... 217

6.13.2

Assign Item category to sales document type. ................................................................. 219

6.13.3

Define Delivery Document Type ....................................................................................... 220

6.13.4

Copy control Sales document to Delivery document ........................................................ 220

6.13.5

Define Billing Type (Performa Invoice ) ............................................................................ 222

6.13.6

Copy Control Sales Document to Billing Document .......................................................... 223

6.13.7

Define Billing Document Type ( Export Invoice ) .............................................................. 225

6.13.8

Copy Control from Delivery Document to Billing Document ............................................. 227

6.13.9

Define Pricing Procedure .................................................................................................. 228

6.13.10

Assign Pricing Procedure. OVKK ...................................................................................... 229

6.13.11

CIN setting for Classify Condition Type ............................................................................ 230

6.14

Scrap Sales ............................................................................................................................... 230

6.14.1

Define Sales Document Type ........................................................................................... 230

6.14.2

Define Delivery Document Type ....................................................................................... 232

6.14.3

Copy control Sales document to Delivery document ........................................................ 232

6.14.4

Define Billing Document Type ........................................................................................... 232

6.14.5

Copy Control from Delivery Document to Billing Document ............................................. 233

6.14.6

Define Pricing Procedure .................................................................................................. 233

6.15

Supplimentary Invoice Request ................................................................................................ 233

6.15.1

Define Sales Document Type ........................................................................................... 233

6.15.2

Define Item Category ........................................................................................................ 234

6.15.3

Assign Item Category to Sales Document Type ............................................................... 235

6.15.4

Assign Schedule Line Category to Item Category ............................................................ 236

6.15.5

Define Delivery Document Type ....................................................................................... 236

6.15.6

Define Item Category for Delivery document .................................................................... 237

6.15.7

Copy Control for Delivery Document................................................................................. 237

6.15.8

Define Billing Document Type ........................................................................................... 239

6.15.9

Copy Control for Billing Document .................................................................................... 240

6.15.10

Maintain Pricing Procedure ............................................................................................... 242

6.15.11

Define Pricing Procedure Determination ........................................................................... 242

6.16

Service Sales ............................................................................................................................ 242

6.16.1

Define Sales Document Type ........................................................................................... 242

6.16.2

Define Item Category ........................................................................................................ 243

6.16.3

Assign Item Category to Sales Document Type ............................................................... 245

6.16.4

Create Schedule Line Category. ....................................................................................... 246

6.16.5

Assign Schedule Line Category to Item Category ............................................................ 247

6.16.6

Define Delivery Document Type ....................................................................................... 247

6.16.7

Define Item Category for Delivery document .................................................................... 247

6.16.8

Copy Control for Delivery Document................................................................................. 248

6.16.9

Define Billing Document Type ........................................................................................... 250

6.16.10

Copy Control for Billing Document .................................................................................... 251

6.16.11

Maintain Pricing Procedure ............................................................................................... 253

6.16.12

Define Pricing Procedure Determination ........................................................................... 253

6.17

Return Sales.............................................................................................................................. 254

6.17.1

Define Sales Document Type ........................................................................................... 254

6.17.2

Maintain Copy control for Sales Document ....................................................................... 255

6.17.3

Define Delivery Document Type ....................................................................................... 257

6.17.4

Copy Control for Delivery Document................................................................................. 257

6.17.5

Define Billing Document Type ........................................................................................... 259

6.17.6

Copy Control for Billing Document .................................................................................... 260

6.17.7

Maintain Pricing Procedure ............................................................................................... 261

6.17.8

Define Pricing Procedure Determination ........................................................................... 261

6.18

Credit Memo .............................................................................................................................. 262

6.18.1

Define Sales Document Type ........................................................................................... 262

6.18.2

Define Billing Document Type ........................................................................................... 263

6.18.3

Copy Control for Billing Document .................................................................................... 264

6.18.4

Maintain Pricing Procedure ............................................................................................... 266

6.18.5

Define Pricing Procedure Determination ........................................................................... 266

6.19

Debit Memo ............................................................................................................................... 267

6.19.1

Define Sales Document Type ........................................................................................... 267

6.19.2

Define Billing Document Type ........................................................................................... 268

6.19.3

Copy Control for Billing Document .................................................................................... 269

6.19.4

Maintain Pricing Procedure ............................................................................................... 271

6.19.5

Define Pricing Procedure Determination ........................................................................... 271

6.20

Die Design Order ...................................................................................................................... 272

6.20.1

Define Sales Document Type ........................................................................................... 272

6.20.2

Define Item Category ........................................................................................................ 273

6.20.3

Assign Item Category to Sales Document Type ............................................................... 273

6.20.4

Assign Schedule Line Category to Item Category ............................................................ 274

6.20.5

Define Delivery Document Type ....................................................................................... 275

6.20.6

Define Item Category for Delivery document .................................................................... 275

6.20.7

Copy Control for Delivery Document................................................................................. 275

6.20.8

Define Billing Document Type ........................................................................................... 277

6.20.9

Copy Control for Billing Document .................................................................................... 278

6.20.10

Maintain Pricing Procedure ............................................................................................... 279

6.20.11

Define Pricing Procedure Determination ........................................................................... 280

6.20.12

Maintain Condition type Classification for Excise ............................................................. 280

7

OBYC Setting ..................................................................................................................................... 281

8

GL Account Setting for Excise ........................................................................................................... 287

9

Other settings done based on RKFL specific Requirement............................................................... 287

1 Organization Structure 1.1 Definition 1.1.1

Define Sales Organization

IMG menu

IMG > Enterprise Structure > Definition > Sales and Distribution > Define copy delete check Sales Organization

Transaction code

OVX5

In the menu path given above, click on the activity “Define, copy, delete, check sales organization.

In the next screen double click on the activity “Define Sales Organization”

In the next screen Change View “Sales Organizations”: Overview click on the button New Entries. Enter the value for Sales Organization (1000) and corresponding Name (RKFL Sales Organization) in the desired fields as given in the following screen.

After adding the value double click on the created new line which will show the details screen (as shown below) against the sales organization been created.

Save the entry by clicking on the “Save” button.

1.1.1.1

Maintaining address Sales Organization

To maintain the address of the sales organization, go to the page “Change View Sales organizations : Details and click on the address button or press (Shift+F5)

Address Button

In the next screen maintain the address details and click on the button as shown in the following diagram.

Click on this button

Save the document by clicking on the Save button.

1.1.2

Defining Distribution Channel

IMG menu

IMG > Enterprise Structure > Definition > Sales and Distribution > Define copy delete check Distribution Channel

Transaction code

OVXI

In the menu path given above, click on the activity “Define, copy, delete, check sales organization”.

In the next screen double click on the activity “Define distribution channel”

In the next screen Change View “Distribution channels”: Overview click on the button New Entries. Enter the value for Distribution Channel (two digit number) and corresponding Name in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

Note : In the above figure the value (01-Distribution Channel 01) is the standard sap system default value which has not been tampered with.

1.1.3

Define Division

IMG menu

IMG > Enterprise Structure > Definition > Logistics-General > Define copy delete check Division

Transaction code

OMSP

In the menu path given above, click on the activity “Define, copy, delete, check division”.

In the next screen double click on the activity “Define Division”

In the next screen Change View “Division”: Overview click on the button New Entries. Enter the value for Division (two digit number) and corresponding Name in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

1.1.4

Maintain Sales Office

IMG menu

IMG > Enterprise Structure > Definition > Sales and Distribution > Maintain Sales Office

Transaction code

OVX1

In the menu path given above, click on the activity “Maintain Sales Office”

In the next screen Change View “Sales offices”: Overview click on the button New Entries. Enter the value for Sales office (four digit number) and corresponding Name in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

1.1.5

Maintain Sales Group

IMG menu

IMG > Enterprise Structure > Definition > Sales and Distribution > Maintain sales group

Transaction code

OVX4

In the menu path given above, click on the activity “Maintain sales group”

In the next screen Change View “Sales Groups”: Overview click on the button New Entries. Enter the value for Sales office (Three digit number) and corresponding Name in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

1.1.6

Maintain Storage Location

IMG menu

IMG > Enterprise Structure > Definition > Material Management > Maintain Storage Location

Transaction code

OX09

In the menu path given above, click on the activity “Maintain storage location”

In the next screen “Determine Work Area: Entry” add the plant code for which storage location is being define as shown in the following figure.

Click on the button

Now press enter or click on the green tick button as shown in the above figure. In the next screen, in the right hand side panel enter the value for storage location and respective description as shown in the following figure.

The complete list of all storage locations for all plants is given in the enclosed file.

RKFL storage location details.xlsx

Similarly maintain storage location for other plants i.e. plant 1200, plant 1300 & plant 1400. Save the document by clicking on the Save button.

1.1.7

Define Shipping Point

IMG menu

IMG > Enterprise Structure > Definition > Logistic Execution > Define, copy, delete, check shipping point

Transaction code

OVXD

In the menu path given above, click on the activity “Define, copy, delete, check shipping point”

In the next screen double click on the activity “Define shipping point”

In the next screen Change View “Shipping Points”: Overview click on the button New Entries. Enter the value for shipping point and corresponding Name in the desired fields as given in the following screen.

Address Button

Address of the shipping point can be maintained but it is not mandatory. If maintained, then same can be done by clicking the address button or (Shift+F5) and filling the corresponding values. Save the document by clicking on the Save button.

1.1.8

Define Common Distribution Channel

IMG menu

IMG > Sales and Distribution > Master Data > Define Common Distribution Channels

Transaction code

VOR1

In the menu path given above, click on the activity “Define Common Distribution Channels”

In the next screen Change View “Org.Unit:Dist.Channel per Sales Org. – Assign Master Data“ the already defined combination of Sales Organization and Distribution Channels will appear in the first two columns, The column DCh-Conds and DCh-Cust/Mt will remain blank. Same value of distribution channels are to be entered in these two columns for each of the distribution channel appearing in the second column.

After entering the details the screen will be as under.

Save the document by clicking on the Save button.

1.1.9

Define Common Division

IMG menu

IMG > Sales and Distribution > Master Data > Define Common Division

Transaction code

VOR2

In the menu path given above, click on the activity “Define Common Division”

In the next screen Change View “Org.Unit:Divisions per Sales Org. – Assign Master Data“ the already defined combination of Sales Organization and Divisions will appear in the first two columns, The column DivCon and DivCus will remain blank. Same value of divisions are to be entered in these two columns for each of the division appearing in the second column. After entering the details the screen will be as under.

Save the document by clicking on the Save button.

1.2 Assignment 1.2.1

Assigning Sales Organization to Company Code

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign Sales Organization to Company Code

Transaction code

OVX3

In the menu path given above, click on the activity “Assign sales organization to company code”

In the next screen Change View “Assignment Sales Organization – Company Code”: Overview, the sales organization already created will appear in the column SOrg. The company code to which the sales organization is to be assigned will be added in the column CoCd. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.2

Assign Distribution Channel to Sales Organization

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign distribution channel to sales organization

Transaction code

OVXK

In the menu path given above, click on the activity “Assign distribution channel to sales organization

In the next screen Change View “Assignment Sales Organization – Distribution Channel”: Overview, the sales organization already created will appear in the column SOrg. The distribution channel which is to be assigned to the sales organization will be added in the column DChl. Since multiple distribution channel can be assigned to a single sales organization all the defined distribution channels will have to be assigned to the existing sales organization. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.3

Assign Division to Sales Organization

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign division to sales organization

Transaction code

OVXA

In the menu path given above, click on the activity “Assign division to sales organization

In the next screen Change View “Assignment Sales Organization – Division”: Overview, the sales organization will appear in the column SOrg. The division which is to be assigned to the sales organization will be added in the column Dv. Since multiple divisions can be assigned to a single sales organization all the defined division will have to be assigned to the existing sales organization. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.4

Set Up Sales Area

IMG menu

IMG > Enterprise Structure > Distribution > Set Up Sales Area

Transaction code

OVXG

Assignment > Sales and

In the menu path given above, click on the activity “Set up sales area

In the next screen Change View “Assignment Sales Org. – Distribution Channel Division”: , the sales organization will appear in the column SOrg. The distribution channel and division for possible combination of sales are to be added in the table. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.5

Assignm Sales Office to Sales Area

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign Sales Office to Sales Area

Transaction code

OVXM

In the menu path given above, click on the activity “Assign sales office to sales area

In the next screen Change View “Assignment Sales Office. – Sales Area”: Overview, assign the sales office to the corresponding combination of sales areas for which you want them to remain valid. After adding the value the screen will be as given in the following figure.

The complete list of above assignment is given in the enclosed file.

RKFL Sales Office assigned to Sales Area.xlsx

Save the document by clicking on the Save button.

1.2.6

Assign Sales Group to Sales Office

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign sales group to sales office

Transaction code

OVXJ

In the menu path given above, click on the activity “Assign sales group to sales office

In the next screen Change View “Assignment Sales Office. – Sales Group” : Overview, assign the sales groups to the sales offices for which you want them to remain valid. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.7

Assign Sales Organization – Distribution Channel – Plant

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign sales organization – distribution channel plant

Transaction code

OVX6

In the menu path given above, click on the activity “Assign sales organization distribution channel - plant

In the next screen Change View “Assignment Sales Organization/Distribution Channel Plan”, assign the combination of sales organization and distribution channel to the respective plant for which you want them to remain valid. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.2.8

Assign Sales Area to Credit Control Area

IMG menu

IMG > Enterprise Structure > Assignment > Sales and Distribution > Assign sales area to credit control area

Transaction code

OVFL

In the menu path given above, click on the activity “Assign sales area to credit control area

In the next screen Change View “Sales Area: Allocation to Credit Control Area”:Overview, assign the combination of sales area to the credit control area which you want them to remain valid. After adding the value the screen will be as given in the following figure.

Fill up all the combination defined at the end of the project Save the document by clicking on the Save button.

1.2.9

Assign Shipping Point to Plant

IMG menu

IMG > Enterprise Structure > Assignment > Logistic Execution > Assign shipping point to plant

Transaction code

OVXC

In the menu path given above, click on the activity “Assign shipping point to plant

In the next screen Shipping Points > Plants : Overview, assign the shipping points to the respective plants. After adding the value the screen will be as given in the following figure.

1.3 Determination 1.3.1

Define Storage Conditions

IMG menu

IMG > Logistic Execution > Shipping > Picking > Determine Picking Location > Define Storage Conditions

Transaction code

OVT1

In the menu path given above, click on the activity “Define Storage Conditions

In the next screen Change View “Storage Conditions”: Overview click on the button New Entries and enter values for Storage conditions and corresponding description. After adding the value the screen will be as given in the following figure.

Save the document by clicking on the Save button.

1.3.2

Determination of Storage Location

IMG menu

IMG > Logistic Execution > Shipping > Picking > Determine Picking Location > Assign Picking Location

Transaction code

OVL3

This value is obtained by following combination Shipping Point + Plant + Storage Condition = Storage Location In the menu path given above, click on the activity “Assign Picking Locations”

In the next screen Change View “Picking Location Determination”: Overview click on the button New Entries. Enter the value for Shipping Point, Plant, Storage Condition & Storage Location in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

1.3.3

Define Shipping Condition

IMG menu

IMG > Logistics Execution > Shipping > Basic Shipping Functions > Shipping Point & Goods Receiving Point Determination > Define Shipping Conditions

Transaction code

OVSF

In the menu path given above, click on the activity “Define Shipping Conditions”

In the next screen Change View “Shipping Conditions”: Overview click on the button New Entries. Enter the value for Shipping Conditions and its Description in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

1.3.4

Determination of Shipping Point

IMG menu

IMG > Logistic Execution > Shipping > Basic Shipping Function > Shipping Point & Goods Receiving Point Determination > Assign Shipping Point

Transaction code

OVL2

This value is determined in following combination Shipping Condition + Loading Group + Plant = Shipping Point. In the menu path given above, click on the activity “Assign Shipping Points”

In the next screen Change View “Shipping Point Determination”: Overview click on the button New Entries. Enter the value for Storage Conditions, Loading Group, Plant and Shipping Point in the desired fields as given in the following screen.

Save the document by clicking on the Save button.

2 Customer 2.1 Customer Account Groups 2.1.1

Define Account Groups with Screen Layout (Customers)

IMG menu

IMG > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Master Data > Preparations for Creating Customer Master Data > Define Account Groups with Screen Layout (Customers)

Transaction code

OBD2

/ OVT0

In the menu path given above, click on the activity “Define Account Groups with Screen Layout (Customers)”

In the next screen Change View “Customer Account Groups“ : Overview click on the button New Entries. Create a new account group Z001 : RKFL Direct Domestic Customer as per the following screen.

To make field selection of the customer belonging to the define account group carry out the following activity.

Step 1 :

Double Click on the field status General data as shown in the above

figure.

Step 2 :

Double click on the tab pages for which field selections are to be carried

out.

Step 3 :

In the next screen mark the fields either as suppress/Req Entry/Opt

Entry/Display depending on the requirement. After the selection the screen will be as under.

Press the page down key and make the selection as shown below.

Setting for Control tab page of General Data.

Similarly maintain following field selections for Account Management and Payment transactions tab page of Company code data tab page of Company code data as shown in the following figures.

Setting for Account Management tab page of Company Code Data.

Setting for Account Management tab page of Company Code Data.

Setting for Sales tab page of Sales Data

Setting for Shipping tab page of Sales Data

Setting for Billing tab page of Sales Data

Setting for Partner Usage tab page of Sales Data

Save the document by clicking on the Save button.

2.1.2

Creat Number Range for Customer Accounts

IMG menu

IMG > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Master Data > Preparations for Creating Customer Master Data > Create Number Ranges for Customer Accounts

Transaction code

XDN1

In the menu path given above, click on the activity “Create Number Ranges for Customer Accounts)”

In the next screen enter the value for Number Range and From Number and To Number as shown in the following screen.

Save the document by clicking on the Save button.

2.1.3

Assign Number Ranges to Account Account Groups

IMG menu

IMG > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Master Data > Preparations for Creating Customer Master Data > Assign Number Ranges to Customer Account Groups

Transaction code

OBAR

In the menu path given above, click on the activity “Assign Number Ranges to Customer Account Groups ”

In the next screen assign the number ranges created to the newly created Customer Account Groups as shown below.

Save the document by clicking on the Save button.

2.2 Master Datas 2.2.1

Define County Code

IMG menu

IMG > Sales and Distribution > Basic Functions > Taxes > Define Regional Codes

Transaction code

In the menu path given above, click on the activity “Define Regional Codes”

In the next screen double click on the entry, ”Define County Codes”.

In the next screen give the value of the county code same as that of the regional codes as shown in the following figures. Give values for all the region (state) of country India.

Save the document by clicking on the Save button.

2.2.2

Define City Code

IMG menu

IMG > Sales and Distribution > Basic Functions > Taxes > Define Regional Codes

Transaction code

In the menu path given above, click on the activity “Define Regional Codes”

In the next screen double click on the entry, ”Define City Code”.

In the next screen give the value of the city code as shown in the following figure.

Save the document by clicking on the Save button.

2.2.3

Define Customer Group

IMG menu

IMG > Sales and Distribution > Master Data > Business Partners > Customers > Sales > Define Customer Groups

Transaction code

OVS9

In the menu path given above, click on the activity “Define Customer Groups”

In the next screen Change View “Customer groups”: Overview click on the button New Entries. Enter the value for Customer Group in column CGrp and Description as shown in the following screen.

Save the document by clicking on the Save button.

2.2.4

Define Sales District

IMG menu

IMG > Sales and Distribution > Master Data > Business Partners > Customers > Sales > Define Sales District

Transaction code

OVR0

In the menu path given above, click on the activity “Define Sales District“

In the next screen Change View “Customers: Sales Districts”: Overview click on the button New Entries. Enter the value for Sales District and Description as shown in the following screen.

Save the document by clicking on the Save button.

2.2.5

Define Customer Pricing Group

IMG menu

IMG > Sales and Distribution > Basic Function > Pricing > Maintain Price-Relevant Master Data Fields > Define Pricing Group for Customers

Transaction code

In the menu path given above, click on the activity “Maintain Price-Relevant Master Data Fields”

In the next screen double click on the activity “Define pricing groups for customers”.

Enter the value for Pricing Groups and Description as shown in the following screen.

Save the document by clicking on the Save button.

2.2.6

Define Customer Pricing Procedure

IMG menu

IMG > Sales and Distribution > Basic Function > Pricing > Pricing Control > Define and Assign Pricing Procedure > Define Customer Pricing Procedure

Transaction code

OVKP

In the menu path given above, click on the activity “Define and Assign Pricing Procedure”

In the next screen double click on the activity “Define customer pricing procedure”.

Enter the value for Customer Pricing Procedure and Description as shown in the following screen.

Save the document by clicking on the Save button.

2.2.7

Define Inco Terms

IMG menu

IMG > Sales and Distribution > Master Data > Business Partners > Customers > Billing Document > Define Inco Terms

Transaction code

OVSG

SAP default inco terms are being used for this project.

2.2.8

Define Terms of Payment

IMG menu

IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business Transactions > Incoming Invoices / Credit Memos > Maintain Terms of Payment

Transaction code

OBB8

In the menu path given above, click on the activity “Maintain Terms of Payment”

In addition to standard payment terms following payment terms have been used in the project. Payment Terms ZRK1 ZRK2 ZRK3 ZRK4 ZRK5 ZRK6

Description RKFL Pmt Terms Railway(95/5) (95% payment with 30 days. Balance 5% after 60 days) RKFL Pmt Terms Railway(98/2) (98% payment with 30 days. Balance 2% after 60 days) LC At Sight LC - 60 days from billing date LC - 90 days from billing date LC - 30 days from billing date

The configuration settings for payment terms ZRK1 is as under.

2.2.9

Terms of Payment for Installment Payments

IMG menu

IMG > Financial Accounting (New) > Account Receivable and Account Payable > Business Transactions > Incoming Invoices / Credit Memos > Define Terms of Payment for Installment Payments

Transaction code

OBB9

In the menu path given above, click on the activity “Define Terms of Payment for Installment Payment”

Enter the values as shown in the following screen.

Save the document by clicking on the Save button.

2.2.10

Customer Account Assignment Group

IMG menu

IMG > Sales and Distribution > Basic Function > Account Assignment/Costing > Revenue Account Determination > Check Master Data Relevant for Account Assignment

Transaction code

OVK8

In the menu path given above, click on the activity “Check Master Data Relevant for Account Assignment”

In the next screen double click on the activity “Customers: Account Assignment Group”.

Enter the value for Account Assignment Groups and Description as shown in the following screen.

Save the document by clicking on the Save button.

2.2.11

Define Tax Determination Rule

IMG menu

IMG > Sales and Distribution > Basic Function > Taxes > Define Tax Determination Rule

Transaction code

OVK1

In the menu path given above, click on the activity “Define Tax Determination Rule”

In the next screen Change View “Taxes: Tax Categories by Country“ : Overview, have the input for country India as shown in the following figure.

Save the document by clicking on the Save button.

2.2.12 IMG menu

Define Tax Relevancy of Customer Master IMG > Sales and Distribution > Basic Functions > Taxes > Define Tax Relevancy of Master Records

Transaction code

OVK3

In the menu path given above, click on the activity “Define Tax Relevancy of Master Records”

In the next screen click on the link “Customer Taxes“ as shown in next screen.

In the next screen Change View “Customer Taxes“: Overview, enter the details as shown in the folowing figure.

Save the document by clicking on the Save button.

2.2.13 IMG menu

Partner Determination Procedure for Customer Master IMG > Sales and Distribution > Basic Functions > Partner Determination > Set Up Partner Determination

In the menu path given above, click on the activity “Partner Determination”

In the next screen double click on the activity ”Set Up Partner Determination for Customer Master”

Carry out the activities as given in the following.

Step 1 :

Partner Determination Procedure

Use standard Partner determination procedure AG as shown in the following figure.

Step 2 :

Partner Functions in Procedure

Use standard partner functions SP, SH, BP & PY for the partner procedure AG as shown in the following document.

Step 3 :

Partner Determination Procedure Assignment

Assign partner determination procedure to the account groups created for customer masters.

Step 4 :

Account Groups - Function Assignment

Assign the partner functions applicable in each customer groups as shown in the following document.

For partner function SP the setting will be as under.

For partner function SH the setting will be as under.

For partner function BP the setting will be as under.

For partner function PY the setting will be as under.

Save the document by clicking on the Save button.

3 Material 3.1.1

Define Tax Relevancy of Material Master

IMG menu

IMG > Sales and Distribution > Basic Functions > Taxes > Define Tax Relevancy of Master Records

Transaction code

OVK4

In the menu path given above, click on the activity “Define Tax Relevancy of Master Records”

In the next screen double click on the activity Material Taxes.

Define the possible values for the tax code UTXJ (which has been defined for country IN) applicable for material as shown in the following document.

Save the document by clicking on the Save button.

3.1.2

Material Account Assignment Group

IMG menu

IMG > Sales and Distribution > Basic Functions > Account Assignment/Costing > Check Master Data Relevant for Account Assignment

Transaction code

In the menu path given above, click on the activity “Check Master Data Relevant for Account Assignment”

In the next screen double click on the activity Materials : Account Assignment Groups.

Enter the account assignment group code and corresponding description as shown in the following document.

Save the document by clicking on the Save button.

3.1.3

Material Storage Condition

IMG menu

IMG > Logistics Execution > Shipping > Picking > Determine Picking Location > Define Storage Condition

Transaction code

OMS6

In the menu path given above, click on the activity “Define Storage Condition”

In the next screen Change View “Storage Conditions“ : Overview screen enter the values as shown in the following document.

Save the document by clicking on the Save button.

4 Sales & Distribution 4.1 Define Sales Document Types IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Sales Document Header > Define Sales Document Types

Transaction code

VOV8

In the menu path given above, click on the activity “Define Sales Document Types”

The settings for sales document types has been given in detail in the individual sales scenario section.

4.2 Define Number Ranges for Sales Documents IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Sales Document Header > Define Number Range for Sales Document Types

Transaction code

VN01

In the menu path given above, click on the activity “Define Number Range for Sales Document Types”

In the next screen click on the Change Interval button.

In the next screen click on the button Insert Interval and add number range, from number and to number as shown in the following figure.

The complete list of number ranges maintained are as under.

The number ranges created is assigned to individual sales document types in the setting for Sales document types in the corresponding sales scenario.

4.3 Define Item Category IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Sales Document Item > Define Item Categories

Transaction code

VOV7

In the menu path given above, click on the activity “Define Item Categories”

The settings for item category types have been given in detail in the individual sales scenario whenever any new item category has been defined.

4.4 Assign Item Categories IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Sales Document Item > Assign Item Categories

Transaction code

VOV4

In the menu path given above, click on the activity “Assign Item Categories”

The settings for assigning item categories to sales document types have been given in detail in the individual sales scenario whenever any new assignment has been defined.

4.5 Define Schedule Line Categories IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Schedule Line > Define Schedule Line Categories

Transaction code

VOV6

In the menu path given above, click on the activity “Define Schedule Line Categories”

The settings for schedule line categories have been given in detail in the individual sales scenario whenever any new schedule line category has been defined.

4.6 Assign Schedule Line Categories IMG menu

IMG > Sales and Distribution > Sales > Sales Documents > Schedule Line > Assign Schedule Line Categories

Transaction code

VOV5

In the menu path given above, click on the activity “Assign Schedule Line Categories”

In the next screen assign the schedule line category to the item category as shown in the following document

The settings for assigning schedule line category to item category have been given in detail in the individual sales scenario whenever any new assignment has been defined.

4.7 Maintain Copy Control for Sales Document IMG menu

IMG > Sales and Distribution > Sales > Maintain Copy Control for Sales Document

Transaction code

VTAA / VTAF

VTAA: Copy control from sales document to sales document VTAF: Copy control from billing document to sales document In the menu path given above, click on the activity “Maintain Copy Control for Sales Document”

The detail settings have been given in detail in the individual sales scenario.

4.8 Define Delivery Types IMG menu

IMG > Logistics Execution > Shipping > Deliveries > Define Delivery Types

Transaction code

0VLK (Zero V L K)

In the menu path given above, click on the activity “Define Delivery Types”

The detail settings of each delivery type have been given in the individual sales scenario.

4.9 Specify Copy Control for Deliveries IMG menu

IMG > Logistics Execution > Shipping > Copying Control > Specify Copy Control for Deliveries

Transaction code

VTLA

In the menu path given above, click on the activity “Specify Copy Control for Deliveries”

The detail settings of delivery copy control have been given in the individual sales scenario.

4.10 Define Billing Types IMG menu

IMG > Sales and Distribution > Billing > Billing Documents > Define Billing Types

Transaction code

VOFA

In the menu path given above, click on the activity “Define Billing Types”

The detail settings of billing types have been given in the individual sales scenario.

4.11 Maintain Copying control for Billing Documents IMG menu

IMG > Sales and Distribution > Billing > Billing Documents > Maintain Copy Control for Billing Documents

Transaction code

VTFA / VTFL

VTFA: Copy control from sales document to billing document VTFL: Copy control from delivery document to billing document In the menu path given above, click on the activity “Maintain Copy Control for Billing Document”

The detail settings of copying control for billing documents have been given in the individual sales scenario.

4.12 Define Condition Table IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Tables

Transaction code

V/03

In the menu path given above, click on the activity “Define Condition Tables”

Standard condition tables have been used in most of the sales process. Settings for new condition tables wherever used have been given in the respective sales scenarios.

Other than default condition tables, following additional tables will be used in the RKFL sales process.

4.13 Define Condition Types IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types

Transaction code

V/06

In the menu path given above, click on the activity “Define Condition Types”

Settings for new condition types wherever used have been given in the respective sales scenarios.

The setting for all the condition types defined is being given in the enclosed document.

RKFL Condition types Screen Shots.docx

4.14 Define Access Sequence IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Access Sequences

Transaction code

V/07

In the menu path given above, click on the activity “Define Access Sequences”

Standard access sequences have been used in most of the sales process. Settings for new access sequences wherever used have been given in the respective sales scenarios.

In addition to default access sequence, following additional access sequences have been defined for the RKFL sales process. These are

ZCST, ZRLL, ZTCS and ZVKP.

The setting for each of the above are given below.

ZCST

ZTCS

ZRLL

ZVKP

4.15 Maintain Pricing Procedure

IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define And Assign Pricing Procedures

Transaction code

V/08

In the menu path given above, click on the activity “Define And Assign Pricing Procedures”

In the next screen click on the activity Maintain Pricing Procedures

In the next screen click on the New Entries button, enter a pricing procedure name and its description and in control data page add condition types as required by the business process to complete the procedure. Settings for new pricing procedures used have been given in the respective sales scenarios.

4.16 Define Document Pricing Procedure IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define And Assign Pricing Procedures

Transaction code

OVKI

In the menu path given above, click on the activity “Define And Assign Pricing Procedures”

In the next screen click on the activity Define document pricing procedure

In the next screen click on the New Entries button, enter document pricing procedure code (single digit) and its description the procedure as shown in the following document.

Save the document by clicking on the Save button.

4.17 Assign Document Pricing Procedure to Order Types IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define And Assign Pricing Procedures

Transaction code

OVKJ

In the menu path given above, click on the activity “Define And Assign Pricing Procedures”

In the next screen click on the activity Assign document pricing procedurs to order types

In the next screen assign the required document pricing procedure to the corresponding sales document types as shown in the following document.

Save the document by clicking on the Save button.

4.18 Assign Document Pricing Procedure to Billing Types IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define And Assign Pricing Procedures

Transaction code

OVKJ

In the menu path given above, click on the activity “Define And Assign Pricing Procedures”

In the next screen click on the activity Assign document pricing procedurs to billing types

In the next screen assign the required document pricing procedure to the corresponding billing types as shown in the following document.

Save the document by clicking on the Save button.

4.19 Define Pricing Procedure Determination IMG menu

IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define And Assign Pricing Procedures

Transaction code

OVKK

In the menu path given above, click on the activity “Define And Assign Pricing Procedures”

In the next screen click on the activity Define Pricing Procedure Determination

In the next screen assign the following combination to determine the pricing procedure.

Sales Org + Dist Chan + Div + Doc Pric Proc + Cust Pric Proc = Pricing Procedure

The details will be as given in the following document.

Save the document by clicking on the Save button.

4.20 Define Account Keys IMG menu

IMG > Sales and Distribution > Basic Functions > Account Assignment / Costing > Revenue Account Determination > Define and Assign Account Key

Transaction code

In the menu path given above, click on the activity “Define And Assign Account Key”

In the next screen double click on the activity Define Account Key

In the next screen Change View “Account Key“: Overview enter the account key and its description as shown in the following screen.

Save the document by clicking on the Save button.

4.21 Assign Account Keys IMG menu

IMG > Sales and Distribution > Basic Functions > Account Assignment / Costing > Revenue Account Determination > Define and Assign Account Key

Transaction code

In the menu path given above, click on the activity “Define And Assign Account Key”

In the next screen double click on the activity Assign Account Keys

In the next screen Change View “Pricing Procedures : Revenue Account Determination“: Overview give the input of account keys against the condition types for the given pricing procedures as shown in the following screen.

Save the document by clicking on the Save button.

4.22 Assign GL Accounts IMG menu

IMG > Sales and Distribution > Basic Functions > Account Assignment / Costing > Revenue Account Determination > Assign G/L Accounts

Transaction code

VKOA

In the menu path given above, click on the activity “Assign G/L Accounts”

In the next screen double click on the activity Cust.Grp/MaterialGrp/AcctKey

In the next screen Change View “Cust.Grp/MaterialGrp/AcctKey“: Overview give the combination of Application, Condition Type, Chart of Accounts, Sales Organization, Account Assignment Group of Customer, Account Assignment Group of Material,

Account Key and the G/L account which will get determied against these combination as shown in the following screen.

Save the document by clicking on the Save button.

The complete list of VKOA setting is given in the enclosed file.

RKFL VKOA setting.xlsx

4.23 Text Control IMG menu

IMG > Sales and Distribution > Basic Functions > Text Control > Define Text Types

Transaction code

VOTXN

In the menu path given above, click on the activity “Define Text Types”

In the next screen select button Sales Document: Header and click on the button Text Types at the top of the page as shown in the following document.

Add text details which will be applicable for Sales Document Header. Enter text id’s and its descriptions as shown in the following document.

Go back to the previous screen and click on the button Change.

Now carry out the following steps for the text item configuration.

Step 1: Create Text Determination Procedure.

Create Text Procedure 01- RKFL Sales Header after clicking on the Textprocedure button as shown below.

Step 2: Create Access sequences Click on the Access sequence button on the left panel and add access sequences for each of the text fields that are required in the sales header as shown below.

Step 2: Create Access sequence for Text ID’s Select the line with access sequence 1 in the right panel of the above screen and double click on the button Access sequence for Text ID’s in the left panel of the screen

Step 3: AssignText Object, Text ID’s to Access Sequence

Add Sequence number, Text Object and ID as shown in the following document.

Step 4: AssignText ID’s to Text Procedure Select the text procedure which have been defined in the first step and double click on the button Text ID’s in Textprocedure on the left panel. In the next screen have the following inputs.

In the first column give the sequence no, in the second column give the text id and in the last column give the access sequence number applicable for this text id which have been defined in the step 2 as shown in the following document.

Step 5: Text procedure Assignment to sales document type Click on the button Text procedure assignment in the left panel of the screen. In the right panel against the required sales document type assign the text procedures as shown in the following document.

Similarly create text id and procedure applicable for Sales Item level text, Delivery Header and Item level text and Billing Header and Item level text.

Note: At Sales item level text description given at the material master text is needed to be copied in the sales item level text. The setting for this requirement will be as under for the step no 3.

5 CIN Configuration 5.1 Basic Setting 5.1.1 IMG menu

Maintain Excise Registration IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Excise Registration

In the menu path given above, click on the activity “Maintain Excise Registration”.

In the next screen Change View “Excise Registrations”: Details click on the button New Entries. Enter the values as given in the following screen. Excise Registration No 1

Excise Registration No 2

Excise Registration No 3

Save the entry by clicking on the “Save” button.

5.1.2 IMG menu

Maintain Company Code Setting IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Company Code Setting

In the menu path given above, click on the activity “Maintain Company Code Settings”. The entries will be as shown in the following document.

Save the entry by clicking on the “Save” button.

5.1.3 IMG menu

Maintain Plant Setting IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Plant Setting

In the menu path given above, click on the activity “Maintain Company Code Settings”. The entries will be as shown in the following document.

Save the entry by clicking on the “Save” button.

5.1.4 IMG menu

Maintain Excise Group IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Excise Groups

In the menu path given above, click on the activity “Maintain Excise Groups”. The entries will be as shown in the following document.

The detail screen entries against each excise groups will be as under.

Excise Group E1 – Plant 1100

Excise Group E2 – Plant 1200

Excise Group E3 – Plant 1300

Excise Group E3 – Plant 1400

Save the entry by clicking on the “Save” button.

5.1.5

Maintain Series Group

IMG menu

IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Series Groups

In the menu path given above, click on the activity “Maintain Series Groups”. The entries will be as shown in the following document.

Save the entry by clicking on the “Save” button.

5.1.6 IMG menu

Maintain Excise Duty Indicators IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Maintain Excise Duty Indicators

In the menu path given above, click on the activity “Maintain Excise Duty Indicators”. The entries will be as shown in the following document.

Save the entry by clicking on the “Save” button.

5.1.7 5.1.7.1 IMG menu

Determination of Excise Duty Classify Condition Types IMG > Logistic General > Tax on Goods Movements > India > Basic Setting > Determination of Excise Duty > Condition-Based Excise Determination > Classify Condition Types

In the menu path given above, click on the activity “Classify Condition Types”.

The entries will be as shown in the following document.

The above settings are against pricing procedure RKFLDM The details of the condition types are as under. JEXP

IN: A/R BED %

Will Calculate 10% of Excise Assessable Value

JECP

IN: A/R Cess %

Will Calculate 2% of BED

JA1X

IN: A/R Hr Ed Cess %

Will Calculate 1% of BED

JEXT

IN: A/R BED Total

100% copy value of JEXP

JCET

IN: A/R Cess Total

100% copy value of JECP

JA1T

IN: A/R Hr Ed Cess Total 100% copy value of JA1X

Same setting has to be done all the pricing procedure against which excise determination will exists in the RKFL Sales scenario. Following pricing procedures were included in this configuration with the corresponding settings.

Pricing Procedure: RKFLCF - RKFL Consignment Fill Up (Exp)

Pricing Procedure: RKFLEG - RKFL Free Goods Export Sales

Maintain setting for pricing procedure RKFLEX

RKFL Export Sales-Under Rebate

RKFLFG

RKFL Free Goods Sale - Dom

RKFLRL

RKFL Direct Sales Railways

RKFSTO

RKFL Stock Transfer Procedure

Save the entry by clicking on the “Save” button.

5.2 Account Determination 5.2.1 IMG menu

Define G/L Accounts for Taxes IMG > Logistic General > Tax on Goods Movements > India > Account Determination > Define G/L Accounts per Taxes

In the menu path given above, click on the activity “Define G/L Account per Taxes”.

5.2.2 IMG menu

Specify Excise Accounts per Excise Transaction IMG > Logistic General > Tax on Goods Movements > India > Account Determination > Specify Excise Accounts per Excise Transaction

In the menu path given above, click on the activity “Specify Excise Accounts per Excise Transaction”.

In the next screen ensure that for the account names for the transaction types ARE1, CEIV and DLFC are as given in the following screen.

The system first checks for Balance in RG23A Register, if Balance is not available, it checks for Balance in RG23C Registers, if balance is not there then it picks the PLA register.

For cancellation of outgoing excise invoice, excise transaction type CEIV has also to be assigned the required G/L accounts. The accounting entry for CEIV should be exactly reverse of DLFC

5.2.3 IMG menu

Specify G/L Accounts per Excise Transaction IMG > Logistic General > Tax on Goods Movements > India > Account Determination > Specify G/L Accounts per Excise

Transaction

In the menu path given above, click on the activity “Specify G/L Accounts per Excise Transaction”.

In the next screen against the combination of Excise group, Excise Transaction Type (ETT), Company Code, Chart of Accounts give the G/L account no for the required excise transaction.

The complete list of G/L accounts for the above settings are as under. DLFC

Excise Group

E1

ETT

DLFC

Company Code

1000

Chart of Accounts

1000

RG23ABED

CL4001

G/L A/c for RG23A AED

CL4001

RG23A SED

- (Blank)

RG23C BED

CL4001

RG23C AED

CL4001

RG23C SED

- (Blank)

Offset

- (Blank)

Mod Clearing

CL3012

G/L Acc for PLA BED

LA1007

G/L Acc for PLA AED

LA1037

G/L Acc for PLA SED

- (Blank)

G/L Acc for PLA Cess

LA1016

Cenvat OH

LA1035

Cenvat sse

SE1019

PLA on Hold

LA1036

Reversal

LA1036

G/L RG23AN

-Blank

G/L RG23CN

-Blank

G/L PLANCC

-Blank

G/L RG23AE

CL4005

G/L RG23CE

CL4005

G/L PLAECS

CL4005

RG 23A AT1

CL4010

RG 23C AT1

CL4010

G/L Acc for PLA AT1

CL4010

CEIV

Excise Group

E1

ETT

CEIV

Company Code

1000

Chart of Accounts

1000

RG23ABED

LA1008

G/L A/c for RG23A AED

LA1003

RG23A SED

- (Blank)

RG23C BED

LA1009

RG23C AED

LA1034

RG23C SED

- (Blank)

Offset

- (Blank)

Mod Clearing

CL3012

G/L Acc for PLA BED

LA1007

G/L Acc for PLA AED

LA1037

G/L Acc for PLA SED

- (Blank)

G/L Acc for PLA Cess

LA1016

Cenvat OH

LA1035

Cenvat sse

SE1019

PLA on Hold

LA1036

Reversal

LA1036

G/L RG23AN

-Blank

G/L RG23CN

-Blank

G/L PLANCC

-Blank

G/L RG23AE

LA1014

G/L RG23CE

LA1015

G/L PLAECS

LA1016

RG 23A AT1

LA1017

RG 23C AT1

LA1018

G/L Acc for PLA AT1

LA1019

5.3 Business Transaction 5.3.1 IMG menu

Assign Billing Types to Delivery Types IMG > Logistic General > Tax on Goods Movements > India > Business Transactions > Outgoing Excise Invoices > Assign Billing Types to Delivery Types

In the menu path given above, click on the activity “Assign Billing Types to Delivery Types”.

In the next screen input the details of delivery type and corresponding billing type against which excise invoice will be generated.

5.3.2

Maintain Default Excise Groups and Series Groups

IMG menu

IMG > Logistic General > Tax on Goods Movements > India > Business Transactions > Outgoing Excise Invoices > Maintain Default Excise Groups and Series Groups

In the menu path given above, click on the activity “Maintain Default Excise Groups and Series Groups”.

In the next screen have the input as shown in the following document.

5.3.3 IMG menu

Processing Modes for ARE1 IMG > Logistic General > Tax on Goods Movements > India > Business Transactions > Export Under Excise Registration > Transaction Configuration > Define Processing Modes per Transaction

In the menu path given above, click on the activity “Define Processing Modes per Transaction”.

In the next screen tick the processing mode which should be made active during the transaction of ARE1.

5.3.4 IMG menu

Number Ranges for Excise Invoices IMG > Logistic General > Tax on Goods Movements > India > Tools > Number Ranges

In the menu path given above, click on the activity “Number Ranges”.

Maintain number ranges for object J_1IEXCLOC and J_1IINTPR2 for the combination of excise series group as shown in the following figure.

6 Configuration of Individual Sales Scenarios 6.1 Inquiry 6.1.1

Define Sales Document Type

Create document type ZIN1 by copying the existing default inquiry document type IN.

The detail settings for the inquiry type ZIN1 is as under.

Save the document by clicking on the Save button. Similarly create other inquiry types ZIN2, ZIN3 & ZIN4 for the respective plants.

6.2 Quotation

6.2.1

Define Sales Document Type

Create document type ZQT1 by copying the existing default inquiry document type QT

.

The detail setting for the quotation type ZQT1 is as under.

Save the document by clicking on the Save button. Similarly create other quotation types ZQT2, ZQT3 & ZQT4 for the respective plants.

6.2.2

Maintain Copy Control for Sales Document

The settings for copy control for Quotation from Inquiry document is as under.

The header data will be as under

For item data, in the next screen, double click on item category AFN. The item category to be selected here should be the item category of the source document i.e item category of the inquiry document AFN.

The item category of the target document (AGN for quotation document in this case) will come automatically in the next figure.

There is no need to set the settings for schedule line.

Same setting will be done for all other quotation type ZQT2, ZQT3 & ZQT4.

6.3 Contract Sales 6.3.1

Define Sales Document Type

Create document type ZCQ1 by copying the existing default inquiry document type CQ

.

The detail setting for the quotation type ZCQ1 is as under.

Save the document by clicking on the Save button.

Similarly create other quotation types ZCQ2, ZCQ3 & ZCQ4 for the respective plants.

6.3.2

Maintain Copy control for Sales Document

The setting for copy control for Contract from quotation will be as under.

The header data will be as under.

For item data double click on the item button on the left pane of the screen. In the next screen select the item category AGN (Standard Item) as shown in the following figure.

The item level settings for this copy control will be as under.

Save the document by clicking on the Save button.

6.4 Schedule Agreement

6.4.1

Define Sales Document Type

Create document type ZLP1 by copying the existing default schedule agreement document type LP

The detail setting for the schedule agreement type ZLP1 is as under.

Save the document by clicking on the Save button.

Similarly create other schedule line agreement types ZLP2, ZLP3 & ZLP4 for the respective plants.

6.4.2

Maintain Copy control for Sales Document

Schedule line agreement will get created with reference to the quotation document. Hence the copy control for schedule agreement will be from quotation document for respective plants.

The setting for copy control for schedule agreement from quotation will be as under.

The header data will be as under.

For item data double click on the item button on the left pane of the screen. In the next screen select the item category AGN (Standard Item) as shown in the following figure.

The item level settings for this copy control will be as under.

Save the document by clicking on the Save button.

6.5 Direct Sales 6.5.1

Define Sales Document Type

Create document type ZDS1 by copying the existing default standard order type OR

The detail setting for the order document type ZDS1 is as under.

Save the document by clicking on the Save button.

6.5.2

Maintain Copy control for Sales Document

Direct sales order will get created with reference to the contract document.

The setting for copy control for Direct Sales from contract will be as under.

The header data will be as under.

For item data double click on the item button on the left pane of the screen. The item level settings for this copy control will be as under.

Schedule line level setting for copy control is not required since there are no schedule line in the contract document.

Save the document by clicking on the Save button.

6.5.3

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The detail settings for the delivery type ZLF is as under.

6.5.4

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZLF from order document type ZDS1 will be as under.

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category TAN on the right panel as shown in the following figure.

The item level setting will be as under.

6.5.5

Define Billing Document Type

Billing document applicable for direct domestic sales will be RKC1...... RKC4

The detail setting of the billing type for this sales process will be as under.

6.5.6

Copy Control for Billing Document

The billing document for this sales process will get created from the delivery document.

The setting for copy control for billing document RKC1 from delivery document type ZLF will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.5.7

Maintain Pricing Procedure

Following pricing procedures (2) is applicable for the direct sale domestic process

RKFLDM

RKFL:Direct Sales Pricing Procedure

RKFLRL

RKFL:Direct Sales Railways Pricing Procedure

The settings for the above mentioned pricing procedures are as under.

RKFLDM

RKFLRL

6.5.8

Define Pricing Procedure Determination

Pricing procedure RKFLDM and RKFLRL will get determined for the domestic sales process depending on the general item or railways items. The setting for the same is as under.

6.5.9

Maintain condition type classification for excise

Settings for Classify condition types for condition based excise determination settings will be as under.

6.6 Export Sales 6.6.1

Define Sales Document Type

Create document type ZEX1 by copying the existing default standard order type OR

The detail setting for the order document type ZEX1 is as under.

Save the document by clicking on the Save button.

6.6.2

Maintain Copy control for Sales Document

Export sales order will get created with reference to the contract document.

The setting applicable for copy control for domestic sales order from contract is maintained similarly for this sales scenario also.

6.6.3

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The setting for the same has already been given in the domestic sales scenario.

6.6.4

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZLF from order document type ZEX1 will be same as that of ZLF from order type ZDS1

6.6.5

Define Billing Document Type

Two sets of billing documents will be maintained for this sales scenario.

RKE1......RKE4

:

Delivery related billing document for posting

ZPE1.......ZPE4

:

Order related billing document Performa Invoice

The detail setting for both the billing types given above will be as under.

Billing Type : RKE1

Billing Type : ZPE1

6.6.6

Copy Control for Billing Document

The billing document for this sales process will get created from two scenario.

Billing Document from Delivery Document Billing Document (Performa) from Order Document.

Copy Control for Billing type RKE1 from Delivery type ZLF will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

Copy Control for Billing type ZPE1 from Order type ZEX1 will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.6.7

Maintain Pricing Procedure

Pricing Procedure RKFLEX will be maintained for this sales process. The setting for the same will be as under.

6.6.8

Define Pricing Procedure Determination

The settings for pricing procedure determination for RKFLEX will be is as under.

6.6.9

Maintain condition type classification for excise

Settings for Classify condition types for condition based excise determination settings will be as under.

6.7 Stock Transport Order Note : The common distribution channel 00 and common division 00 will be used in this process, the setting for which has already been given in resepctive definition in organization structure.

The flow of document will be Purchase order Type UB > Delivery Document Type ZNL > Perfoma Invoice type ZST1. Though there will not be any creation of sales document, still a dummy sales order type ZDL1 will be defined so as to have delivery type and billing type to be defined in it.

6.7.1

Define Shipping Data for Plants

Have the following setting for the shipping data of plant

Same way maintain shipping data for other plants, 1200, 1300 and 1400. The pre-requirement for this will be that each plant will be defined as customer as well as vendor. In customer master for the plant the corresponding vendor number is to be maintained in the control data tab page of General data. Same way the customer number is to be maintained in the corresponding vendor master.

6.7.2

Assign Delivery Type and Checking Rule

6.7.3

Define Sales Document Type

Create document type ZDL1 by copying the existing default order type DL

The detail setting for the order document type ZDL1 is as under.

Save the document by clicking on the Save button.

6.7.4

Define Delivery Document Type

Delivery document type applicable for this sales process is ZNL. The detail settings for the delivery type ZNL is as under.

6.7.5

Copy Control for Delivery Document

Delivery document will get created from the purchase order. However the copy control will be from dummy sales order type ZDL1 to delivery type ZNL

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category NLN on the right panel as shown in the following figure.

The item level setting will be as under.

6.7.6

Define Billing Document Type

Billing document applicable for direct domestic sales will be ZST1...... ZST4

The detail setting of the billing type for this sales process will be as under.

6.7.7

Copy Control for Billing Document

The billing document for this sales process will get created from the delivery document.

The setting for copy control for billing document ZST1 from delivery document type ZNL will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.7.8

Maintain Pricing Procedure

Pricing procedure RKFSTO will be used for this sales process. The detail setting for pricing procedure RKFSTO will be as under.

6.7.9

Define Pricing Procedure Determination

The setting for pricing procedure RKFSTO determination will be as under.

6.7.10

Maintain condition type classification for excise

Settings for Classify condition types for condition based excise determination settings will be as under.

6.8 Consignment Fill Up 6.8.1

Define Sales Document Type

Create document type ZKB1 by copying the existing default standard order type KB

The detail setting for the order document type ZKB1 is as under.

Save the document by clicking on the Save button.

6.8.2

Maintain Copy control for Sales Document

Consignment Fill Up sales order will get created with reference to the contract document.

The setting applicable for copy control for domestic sales order from contract is maintained similarly for this sales scenario also.

6.8.3

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The setting for the same has already been given in the domestic sales scenario.

6.8.4

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZLF from order document type ZKB1 will be same as that of ZLF from order type ZDS1

6.8.5

Define Billing Document Type

Two sets of billing documents will be maintained for this sales scenario.

RCN1......RCN4

:

Delivery related billing document for posting

ZPE1.......ZPE4

:

Order related billing document Performa Invoice

The detail setting for both the billing types given above will be as under.

Billing Type : RCN1

Billing Type : ZPE1

The setting for billing type ZPE1 is already mentioned for the export sales process.

6.8.6

Copy Control for Billing Document

The billing document for this sales process will get created from two scenario.

Billing Document from Delivery Document Billing Document (Performa) from Order Document.

Copy Control for Billing type RCN1 from Delivery type ZLF will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

Copy Control for Billing type ZPE1 from Order type ZKB1 will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.8.7

Maintain Pricing Procedure

Pricing Procedure RKFLCF will be maintained for this sales process. The setting for the same will be as under.

6.8.8

Define Pricing Procedure Determination

The settings for pricing procedure determination for RKFLEX will be is as under.

6.8.9

Maintain condition type classification for excise

Settings for Classify condition types for condition based excise determination settings will be as under.

6.9 Consignment Issue 6.9.1

Define Sales Document Type

Create document type ZKE1 by copying the existing consignment issue order type KE

The detail setting for the order document type ZKE1 is as under.

Save the document by clicking on the Save button.

6.9.2

Maintain Copy control for Sales Document

Since this order will get created independently, there will not be any copy control for this sales document type from any source.

6.9.3

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The detail settings for the delivery type ZLF is given in earlier sales scenario.

6.9.4

Copy Control for Delivery Document

Standard copy control for delivery document from sales document given in previous sales scenario will be valid for this scenario also.

6.9.5

Define Billing Document Type

Billing document applicable for direct domestic sales will be RCS1...... RCS4.The detail setting of the billing type for this sales process will be as under.

6.9.6

Copy Control for Billing Document

The billing document for this sales process RCS1 will get created from the delivery document ZLF

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.9.7

Maintain Pricing Procedure

Pricing procedure RKFLCI will be valid for this sales process.

The settings for the above mentioned pricing procedures is as under.

6.9.8

Define Pricing Procedure Determination

The setting for pricing procedure RKFLCI determination is as under.

Since there will not be any involvment of excise for this sales scenario, no excise settings are required for this.

6.10 Consignment Return 6.10.1

Define Sales Document Type

Create document type ZKR1 by copying the existing default standard order type KR

The detail setting for the order document type ZKR1 is as under.

Save the document by clicking on the Save button.

6.10.2

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLR. The detail settings for the delivery type ZLR is as under.

6.10.3

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZLR from order document type ZKR1 will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.10.4

Define Billing Document Type

Billing document applicable for direct domestic sales will be RCR1...... RCR4

The detail setting of the billing type for this sales process will be as under.

6.10.5

Maintain Pricing Procedure

Pricing procedure RKFLCF which is used for sales process Consignment fill up is also being used for this sales scenario.

6.10.6

Define Pricing Procedure Determination

Pricing procedure RKFLCF getting determined for the sales process Consignment Fill up will also be valid for this sales process.

6.11 Consignment Pick Up This sales will have only sales document, delivery document and Posting of goods returns. Hence settings for sales document type and delivery document type will be done for this scenario.

6.11.1

Define Sales Document Type

Create document type ZKA1 by copying the existing default standard order type KA

The detail setting for the order document type ZKA1 is as under.

Save the document by clicking on the Save button.

6.11.2

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLR. The detail settings for the delivery type ZLR is as under. The settings for ZLR is given in the Consignment Return scenario.

6.11.3

Copy Control for Delivery Document

Copy control setting for ZLR from ZKA1 will be same as that of ZLR from ZKR1

6.11.4

Maintain Pricing Procedure

Pricing procedure RKFLCI which is used for sales process Consignment issue is also being used for this sales scenario.

6.11.5

Define Pricing Procedure Determination

Pricing procedure RKFLCI getting determined for the sales process Consignment Fill up will also be valid for this sales process.

6.12 Free Goods Sales Domestic 6.12.1

Define Sales Document Type

Create document type ZFS1.....ZFS4 by copying the existing default order document type OR

The detail setting for the order document type ZFS1 is as under.

Save the document by clicking on the Save button.

Similarly create the other sales document types ZFS2, ZFS3 & ZFS4

6.12.2

Assign Item category to sales document type.

Assign item category TANN to sales document types ZFS1........ ZFS4 so that free goods property of the item will derived from determination of item category TANN for this sales process.

In the setting for the above assign item category TANN to sales document types ZFS1 to ZFS4 as shown in the following figure.

Save the document by clicking on the Save button.

6.12.3

Define Delivery Document Type

Standard delivery document type ZLF is being used for this sales process. The settings for delivery document type ZLF has already been given in previous sales process.

6.12.4

Copy control Sales document to Delivery document

The settings for copy control from Sales document type ZFS1 to delivery document type ZLF will be same as that of sales document type ZDS1 from ZLF

6.12.5

Define Billing Document Type

Define Billing types ZFG1...................ZFG4 for the billing document to be raised against domestic free goods sales scenario.

The detail settings for the billing type ZFG1 is as under.

Save the document by clicking on the Save button.

6.12.6

Copy Control from Delivery Document to Billing Document

The copy control from delivery document type ZLF to billing type ZFG1 will be as under.

The header view for the copy control will be as under.

Double click on the item button on the left panel of the above figure and select the item category TANN as shown in the following document.

The item level settings for the copy control will be as under.

Save the document by clicking on the Save button.

6.12.7

Define Pricing Procedure

Pricing Procedure RKFLFG is being used for this sales scenario

The settings for pricing procedure RKFLFG is as under.

6.12.8

Assign Pricing Procedure. OVKK

Following OVKK setting for this sales scenario is as under.

6.12.9

CIN setting for Classify Condition Type

The CIN setting of Classify Condition is as under.

6.13 Free Goods Sales Export 6.13.1

Define Sales Document Type

Create document type ZFE1.....ZFE4 by copying the existing default order document type OR

.

The detail setting for the order document type ZFE1 is as under.

Save the document by clicking on the Save button.

Similarly create the other sales document types ZFE2, ZFE3 & ZFE4

6.13.2

Assign Item category to sales document type.

Assign item category TANN to sales document types ZFE1........ ZFE4 so that free goods property of the item will derived from determination of item category TANN for this sales process.

In the setting for the above assign item category TANN to sales document types ZFE1 to ZFE4 as shown in the following figure.

Save the document by clicking on the Save button.

6.13.3

Define Delivery Document Type

Standard delivery document type ZLF is being used for this sales process. The settings for delivery document type ZLF has already been given in previous sales process.

6.13.4

Copy control Sales document to Delivery document

The settings for copy control from Sales document type ZFE1 ( and also ZFE2, ZFE3 and ZFE4) to delivery document type ZLF will be as under.

The header data will be as under.

For item level data double click on the Item button on the left pane of the above figure. Select the item category TANN from the list of item category and double click on it as shown in the following figure.

The detail entries for the item level copy control will be as under.

Save the document by clicking on the Save button.

6.13.5

Define Billing Type (Performa Invoice )

Define Billing types ZPE1...................ZPE4 for the performa billing document to be raised against export free goods sales documents.

The detail settings for the billing types ZPE1......ZPE4 is as under.

Save the document by clicking on the Save button.

6.13.6

Copy Control Sales Document to Billing Document

The copy control from Sales document type ZFE1 to performa invoice billing type ZPE1 will be as under.

The header view for the copy control will be as under.

Double click on the item button on the left panel of the above figure and select the item category TANN as shown in the following document.

The item level settings for the copy control will be as under.

Save the document by clicking on the Save button.

6.13.7

Define Billing Document Type ( Export Invoice )

Define Billing types RFE1...................RFE4 for the billing document to be raised against export free goods delivery documents.

The detail settings for the billing types RFE1......RFE4 is as under.

Save the document by clicking on the Save button.

6.13.8

Copy Control from Delivery Document to Billing Document

The copy control from delivery document type ZLF to billing type RFE1 will be as under.

The header view for the copy control will be as under.

Double click on the item button on the left panel of the above figure and select the item category TANN as shown in the following document.

The item level settings for the copy control will be as under.

Save the document by clicking on the Save button.

6.13.9

Define Pricing Procedure

Pricing Procedure RKFLEG is being used for this sales scenario

The settings for pricing procedure RKFLEG is as under.

Contd.....

6.13.10 Assign Pricing Procedure. OVKK Following OVKK setting for this sales scenario is as under.

6.13.11 CIN setting for Classify Condition Type The CIN setting of Classify Condition is as under.

6.14 Scrap Sales 6.14.1

Define Sales Document Type

Document type ZSC1.....ZSC4 has been created by copying the existing default order document type OR

.

The detail setting for the order document type ZSC1 is as under.

Save the document by clicking on the Save button.

Similarly create the other sales document types ZSC2, ZSC3 & ZSC4

6.14.2

Define Delivery Document Type

Standard delivery document type ZLF is being used for this sales process. The settings for delivery document type ZLF has already been given in domestic direct sales process.

6.14.3

Copy control Sales document to Delivery document

The settings for copy control from Sales document type ZSC1 ( and also ZSC2, ZSC3 and ZSC4) to delivery document type ZLF will be as that for Sales document type ZDS1 to Delivery document type ZLF.

6.14.4

Define Billing Document Type

The billing documents RKC1........RKC4 which are being used for the Domestic Sales Process are being used for this sales scenario also.

6.14.5

Copy Control from Delivery Document to Billing Document

The copy control setting for billing type RKC1 from Delivery document type ZLF given in domestic sales process will be valid for this sales process.

6.14.6

Define Pricing Procedure

Pricing procedure RKFLDM which is used for domestic sales process is also being used for this sales scenario.

6.15 Supplimentary Invoice Request 6.15.1

Define Sales Document Type

Create document type ZSU1 by copying the existing default standard order type OR

The detail setting for the order document type ZSU1 is as under.

Save the document by clicking on the Save button.

6.15.2

Define Item Category

Define Item Category ZSUP which will be used for this sales process. The detail setting of item category ZSUP is as under.

6.15.3

Assign Item Category to Sales Document Type

Assign item category to sales document type ZSU1.... ZSU4 so that this item category gets determined during the sales order creation.

The assignment settings will be as under.

6.15.4

Assign Schedule Line Category to Item Category

Assign schedule line category CT (default) to item category ZSUP. This will enable not to have material movemnent and goods issue posting during the delivery stage. Since no physical movement of material is involved for supplimentary invoice this setting is required.

The setting would be as under.

6.15.5

Define Delivery Document Type

Delivery document type applicable for this sales process is ZSUP. The detail settings for the delivery type ZSUP is as under.

6.15.6

Define Item Category for Delivery document

The setting of item category ZSUP for delivery document will be as under.

6.15.7

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZSUP from order document type ZSU1 will be as under.

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category ZSUP on the right panel as shown in the following figure.

The item level setting will be as under.

6.15.8

Define Billing Document Type

Billing document applicable for direct domestic sales will be RSU1...... RSU4

The detail setting of the billing type for this sales process will be as under.

6.15.9

Copy Control for Billing Document

The billing document for this sales process will get created from the delivery document.

The setting for copy control for billing document RSU1 from delivery document type ZSUP will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.15.10

Maintain Pricing Procedure

Pricing procedure RFKDM will be valid for this scenario the setting for which has been given in the domestic sales scenario.

6.15.11

Define Pricing Procedure Determination

This will be same as that given in domestic sales process.

6.16 Service Sales 6.16.1

Define Sales Document Type

Create document type ZSV1 by copying the existing default standard order type OR

The detail setting for the order document type ZSV1 is as under.

Save the document by clicking on the Save button.

6.16.2

Define Item Category

In this sales scenario two line items will existing for a single material. One will be the material and the second line item will be its service or processing charge. The property

of both the line item will be different i.e. first line item will be deliverable but not billable, while the second line item will not be deliverable but billable.

Hence create two item category ZTAP copying from TAP and ZTAE from TAE.

ZTAP

ZTAE

6.16.3

Assign Item Category to Sales Document Type

Assign item category ZTAP and ZTAE to sales document type ZSV1 so that this item category gets determined during the sales order creation.

There will be two assignment. One assignment will be for ZTAP and the other one will be for ZTAE.

6.16.4

Create Schedule Line Category.

Since the movement of the service sale goods will be separately monitored than with the normal sale item, a separate movement type will be assigned for this sales scenario. Movement type 901 has been created by copying the default movement type 601. Hence a new schedule line category will be created which will be generate this new movement type.

Create new schedule line category Z1 by copying schedule line type CP and change the movement type in this schedule line category to 901.

6.16.5

Assign Schedule Line Category to Item Category

Assign the newly created schedule line category Z1 to item category ZTAP. Also add schedule line category CT to item category ZTAE

The setting would be as under.

6.16.6

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The detail settings for the delivery type ZLF has already been given.

6.16.7

Define Item Category for Delivery document

The setting of item category ZTAP and ZTAE for delivery document will be as under. In the item category ZTAP activate the options Relevant for Picking, Storage Location Requried and Determine Storage Location.

ZTAP

ZTAE

6.16.8

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZSUP from order document type ZSU1 will be as under.

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category ZTAP on the right panel as shown in the following figure.

The item level setting will be as under.

6.16.9

Define Billing Document Type

Billing document applicable for direct domestic sales will be RSS1...... RSS4

The detail setting of the billing type for this sales process will be as under.

6.16.10

Copy Control for Billing Document

The billing document for this sales process will get created from the sales document.

The setting for copy control for billing document RSS1 from sales document type ZSV1 will be as under.

The header level setting will be as under.

The item level setting select the item category ZTAE in the next screen.

The item level setting will be as under.

6.16.11

Maintain Pricing Procedure

Pricing procedure RFKLSV will be maintained for this sales scenario. The detail setting for pricing procedure RKFLSV will be as under.

6.16.12

Define Pricing Procedure Determination

The setting for determination of pricing procedure RKFLSV will be as under.

6.17 Return Sales 6.17.1

Define Sales Document Type

Create document type ZRE1 by copying the existing default order type RE

The detail setting for the order document type ZRE1 is as under.

Save the document by clicking on the Save button.

6.17.2

Maintain Copy control for Sales Document

Return sales order will get created with reference to the direct domestic billing document.

The setting for copy control for Return Sales order from billing document will be as under.

The header data will be as under.

For item data double click on the item button on the left pane of the screen. The item level settings for this copy control will be as under.

Save the document by clicking on the Save button.

6.17.3

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLR. The detail settings for the delivery type ZLR has already been given in earlier sales scenario.

6.17.4

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZLR from order document type ZRE1 will be as under.

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category REN on the right panel as shown in the following figure.

The item level setting will be as under.

6.17.5

Define Billing Document Type

Billing document applicable for return sales will be RKG1...... RKG4

The detail setting of the billing type for this sales process will be as under.

6.17.6

Copy Control for Billing Document

The billing document for this sales process will get created from the sales document.

The setting for copy control for billing document RKG1 from sales document type ZRE1 will be as under.

The header level setting will be as under.

The item level setting for the copy control will be as under.

6.17.7

Maintain Pricing Procedure

Pricing procedure of original document (from the billing document ) from which this order type is getting referenced will be applicable for this scenario. Pricing procedure RKFLDM will be applicable .

6.17.8

Define Pricing Procedure Determination

The determination of pricing procedure RKFLDM as given in previous sales process will be valid for this process.

6.18 Credit Memo 6.18.1

Define Sales Document Type

Create document type ZCR1 by copying the existing order type CR

The detail setting for the order document type ZCR1 is as under.

Save the document by clicking on the Save button.

6.18.2

Define Billing Document Type

Billing document applicable for direct domestic sales will be RCM1...... RCM4

The detail setting of the billing type for this sales process will be as under.

6.18.3

Copy Control for Billing Document

There will not be any delivery document in this scenario. Billing document will be created with reference to the sales order document. The setting for copy control for billing document RCM1 from sales document ZCR1 will be as under.

r

The header level setting will be as under.

The item level setting (for item category G2W) for the copy control will be as under.

6.18.4

Maintain Pricing Procedure

Pricing procedure for credit memo request will be RKFLCM. The setting for the same is as under.

6.18.5

Define Pricing Procedure Determination

The setting for pricing procedure RKFLCM determination will be as under

NOTE : For running this sales proces create material RKFLCREDITMEMO with material type DIEN.

6.19 Debit Memo 6.19.1

Define Sales Document Type

Create document type ZDR1 by copying the existing order type DR

The detail setting for the order document type ZDR1 is as under.

Save the document by clicking on the Save button.

6.19.2

Define Billing Document Type

Billing document applicable for direct domestic sales will be RKL1...... RKL4

The detail setting of the billing type for this sales process will be as under.

6.19.3

Copy Control for Billing Document

There will not be any delivery document in this scenario. Billing document will be created with reference to the sales order document. The setting for copy control for billing document RKL1 from sales document ZDR1 will be as under.

The header level setting will be as under.

The item level setting (for item category L2W) for the copy control will be as under.

6.19.4

Maintain Pricing Procedure

Pricing procedure for credit memo request will be RKFLDD. The setting for the same is as under.

6.19.5

Define Pricing Procedure Determination

The setting for pricing procedure RKFLDD determination will be as under

NOTE : For running this sales proces create material RKFLDEBITMEMO with material type DIEN.

6.20 Die Design Order 6.20.1

Define Sales Document Type

Create document type ZDD1 by copying the existing default standard order type OR

The detail setting for the order document type ZDD1 is as under.

Save the document by clicking on the Save button.

6.20.2

Define Item Category

Item Category ZSUP will be used for this scenario, the setting for which has already been given previously.

6.20.3

Assign Item Category to Sales Document Type

Assign item category ZSUP to sales document type ZDD1 so that this item category gets determined during the sales order creation.

6.20.4

Assign Schedule Line Category to Item Category

Assign schedule line category CT to item category ZSUP

The setting would be as under.

6.20.5

Define Delivery Document Type

Delivery document type applicable for this sales process is ZLF. The detail settings for the delivery type ZLF has already been given.

6.20.6

Define Item Category for Delivery document

Item Category for delivery document ZSUP setting will be as under.

6.20.7

Copy Control for Delivery Document

Delivery document will get created from the sales order. The settings for copy control for delivery document type ZSUP from order document type ZDD1 will be as under.

The header level setting will be as under.

For item level setting double click on the item button on the left pane of the figure and double click on the item category ZSUP on the right panel as shown in the following figure.

The item level setting will be as under.

6.20.8

Define Billing Document Type

Billing document applicable for direct domestic sales will be ZDD1

The detail setting of the billing type for this sales process will be as under.

6.20.9

Copy Control for Billing Document

The billing document for this sales process will get created from the delivery document.

The setting for copy control for billing document ZDD1 from delivery document type ZSUP will be as under.

The header level setting will be as under.

The item level setting for the item category ZSUP will be as under.

6.20.10

Maintain Pricing Procedure

Pricing procedure RFKLDD will be maintained for this sales scenario. The detail setting for pricing procedure RKFLDD will be as under.

6.20.11

Define Pricing Procedure Determination

The setting for determination of pricing procedure RKFLDD will be as under.

6.20.12

Maintain Condition type Classification for Excise

The setting will be as under.

Note : Customers to be used for this sales process will be defined in sales area 1000/10/80. Sales order will also be created in the same sales area. Also create the material RKFL DieDes Charges with material type DIEN

7 OBYC Setting The financial document after post goods issue has the following sturcture.

The credit account (Cr Finished Goods Inventory) is set thru account key BSX i.e. Inventory Posting.

Double click on the transaction Key BSX and enter the company code in the next screen as shown in the following figure.

In the next screen enter the valuation class of the material and the corresponding GL account in which posting has to be done for materials with the given valuation class.

The debit account for Material document will be set thru account transaction GBB i.e. Offsetting entry for Inventory Posting as shown below.

The GL account will be maintained against modification VAY (or VAX) as shown in the following document.

The credit entry GL account will be Balance Sheet Account while The debit entry GL account will be P & L Statement account.

The settings for both the GL accounts are as under.

Tab Page Control Data

Tab page Create/Bank/Interest

Setting for GL account for Debit entry

Tab page Control Data

Tab page Create/Bank/Interest

8 GL Account Setting for Excise

9 Other settings done based on RKFL specific Requirement Issue 1 : Restrict VF11 if subsequent excise Invoice exists Option 1 : Check the table J_1IEXCHDR. This table has the billing document no, corresponding excise invoicce no , excise invoice status. The enhancement to be created will check this table with the to be cancelled billing document number and if corresponding excise invoice exists then it will throw an error. Option 2

Issue 2 : In billing document accounting posting. For multiple line items the accounting posting shows multiple credit entries for each line items. Customer requirement is to be have one line item against each GL account even if more than 1 line items exists in the billing document

Solution : Go to OBCY. In the work area give VBRK and in the next page give table name and field name as shown below.

In the next page make following entries.

Issue : "Pricing/euro: Attention: Euro Customizing not maintained" Export Sol

: CHECK THE EXCHANGE RATE for EURO and Rupee in OB08. Now go to

tcode EWCF and select”Confirm Euro Currency” and Execute or F8

Issue : Excise components BED, Cess & Ecess % are not flowing into ARE1 document. Solu :

Update the user exit J_1I7_USEREXIT_DUTY_IN_EXPORT as per the

following.

FUNCTION J_1I7_USEREXIT_DUTY_IN_EXPORT. *"---------------------------------------------------------------------""Local Interface: *" IMPORTING *" REFERENCE(YVBRK) TYPE VBRK *" EXPORTING *" REFERENCE(SUPPRESS_CALCULATION) TYPE J_1IEXCHDR-STATUS *"---------------------------------------------------------------------*If you do not want the excise duty to be calculated for a particular *transaction then you need to mark the flag supress_calculation as 'X' *This flag when left blank will trigger calculation of ED during j1ii *When it is marked, the ED copied from billing will be left as it is

SUPPRESS_CALCULATION = 'X'. END FUNCTION.

Issue : Foreign trade data for export sales should not be manually entered in the export billing document. The system should not give error if foreign trade data are not maintained in the billing document. Sol : Go to Sales & Distribution>Foreign Trade/Customs>Control Foreign Trade Data in MM and SD document>Incompleteness Schemas for Foreign Trade Data and create incompletion procedure for India export header and item data as shown below.

The details or document fields for header data to be as under

The details or document fields for item data to be as under

Now go to the menu path Sales & Distribution>Foreign Trade/Customs>Control Foreign Trade Data in MM and SD document>Foreign Trade Data in MM and SD document and following entry

Issue : While creating billing document from delivery document, provision should be there to do billing for partial quantity. If the delivery document has 100 nos of item, system should allow to do billing for 30 items. Sol : The item category property, Billing relevance should be set as K. Now while billing click on the Selection List button, the next screen will show you the total delivery quantity in change mode. Required quantity can be selected here and copied to billing.

Issue : In ARE1 document and MIGO document Excise base value is not appearing even if other excise amounts like BED, Cess & Ecess are appearing. Sol : The condition type whose value is to be taken as excise base value has to have condition category as H (price ). Also make it sure that the condition type should not be a statistical condition type. The value will flow in the excise base amount for both ARE1 and MIGO document.

Issue Sol : Create payment terms as per the following in OBB8

Ensure that the check box “Installment payment“ is ticked.

Now go to OBB9 and make setting as per the following

Requirement : Changing the field label of a field. In the sales order item level in the tab page “Order Data“ there is a field called “Your Reference“ . The label of this field has to be changed to “57F4 Challan No“.

The above field label has to be changed to “57F4 Challan No“

Steps : Check the “Data Element“ of the field by pressing F1 in the corresponding field. For this case it is IHREZ. Now in tcode CMOD, go to following menu patch. Goto > Text Enhancement > Keywords > Change. In the next screen give the data element for the refered field.

Press enter and change the details as shown in the following figure.

Requirement : Inspection lot should not be created for Consignment return at customer end so as create the PGI.

Quality Management - > Quality Inspection - > Inspection Lot Creation -> Inspection at Shipping -> Assign Inspection Type to Delivery Category

Requirement : To combine multiple delivery document so as to create a single billing document.

And at item level

Issue : For material with strategy group 20 the system is giving error. While doing return order and supplementary invoice request order it is not allowing to creating delivery. By default the requirement type KE is appearing in this sales order. To change the requirement type following settings are done. Step 1 : IMG/SD/Sales/Sales Document/ Schedule Lines/Assign schedule line category Add requirement type PD,ND and VB to the item category that is being determined in the sales order.

Here the first entry for REN is the default entry. Rest 3 entries have been added. Step – 2 IMG/SD/Basic Functions/Av check & Tr of Req/TOR/Determination of Req Types using transactions rd

th

Add requirement type KSL in 3 col and 1 in the 4 column