S4F40_Buiness Process in Cash Management

S4F40 Business Processes in Cash Management in SAP S/4HANA

. .

EXERCISES AND SOLUTIONS . Course Version: 06

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Contents Unit 1:

Overview of Financials for SAP S/4HANA No exercises

Unit 2:

Overview of SAP Cash Management No exercises

Unit 3: 1

Unit 4: 5

Unit 5:

Manual Memo Records Exercise 1: Create Manual Memo Records

Check Deposit Exercise 2: (Optional) Enter a Check Deposit Transaction Manually

Manual Bank Statement No exercises

Unit 6: 13

Unit 7:

Electronic Bank Statement Exercise 3: Post-Process a Bank Account Statement

Bank Account Management

22

Exercise 4: Create New Bank Master Data

24

Exercise 5: Add Bank Master Data to Bank Account Hierarchy

26

Exercise 6: Define Bank Master Data as House Bank

28

Exercise 7: Create New Bank Account Master Data

30

Exercise 8: Maintain a Connectivity Path

32

Exercise 9: Define Payment Signatories for Approving Payments

Unit 8:

Cash Operations

34

Exercise 10: Use the Cash Position Details App

37

Exercise 11: Create a Purchase Order and Display the Cash Flow Item Report

40

Unit 9:

Exercise 12: Make a Bank Transfer

Liquidity Management

45

Exercise 13: Start a New Liquidity Planning Cycle

47

Exercise 14: Enter a Liquidity Plan

50

Exercise 15: Track Status of Liquidity Plan

52

Exercise 16: Review and Approve Liquidity Plan

55

Exercise 17: Perform Cash Flow Detailed Analysis

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Unit 3 Exercise 1 Create Manual Memo Records

Business Example You do not want to see only the actual bank postings in the cash position, but the plan data too. For this reason, when your bank calls you during the day to tell you that a large cash amount has been received, you can enter this transaction using payment advices, even though no general ledger posting has yet taken place. In the exercise replace the ## with the group name given by your instructor. At 10:15, you receive a call from your bank (## CURR) informing you that they have received the sum of 250,000 EUR with today as the value date. Use the appropriate planning type (BV) to process this information. Shortly afterwards, your internal patent department calls to inform you that a patent fe e of 500,000 EUR is due tomorrow at the latest. Plan this amount in your DBGIRO account. View the effect of the documents on the cash flow items. You will see the 2 line items you just created. You now want to archive a memo record. Archive your first manual memo record and look at how this affects the cash posi tion. After archiving you want to call up the archived record to check it. You will see only the single active memo record. Reactivate the record and check what effect this has on the cash position You now want to process/change a particular memo rec ord. For example, change the value date/ planning date to a date in the future and check your entries again in the cash position. You can also use the Check Cash Flow Items to view the effect of the change.

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Unit 3 Solution 1 Create Manual Memo Records

Business Example You do not want to see only the actual bank postings in the cash position, but the plan data too. For this reason, when your bank calls you during the day to tell you that a large cash amount has been received, you can enter this transaction using payment advices, even though no general ledger posting has ye t taken place. In the exercise replace the ## with the group name given by your instructor. At 10:15, you receive a call from your bank (## CURR) informing you that they have received the sum of 250,000 EUR with today as the value date. Use the appropriate planning type (BV) to process this information. Shortly afterwards, your internal patent department calls to inform you that a patent fe e of 500,000 EUR is due tomorrow at the latest. Plan this amount in your DBGIRO account. Solution for creating manual memo records. IN SAP Fiori choose Daily Business Create Memo Record (FF63) Enter the company code TA## and TA## and BV  (confirmed  (confirmed advices) as the planning type and choose Enter or Enter or Single Entry. Entry. →

Enter a cash inflow as per bellow be llow table:

 Value Date Expiration Date

Today Tomorrow

 Account Name Name

CURR##

 Amount

250.000

Choose Enter and Enter and then choose Save. Save. Choose Back . Back . Enter the company code TA## and TA## and BV  (confirmed  (confirmed advices) as the planning type and choose Enter or Enter or Single Entry. Entry. Enter a cash outflow as per bellow table:

 Value Date Expiration Date

Today Tomorrow

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Solution 1: Create Manual Memo Records

 Account Name Name

DBGIRO

 Amount

– 500.000

Choose Enter and Enter and then choose Save. Save. View the effect of the documents in the cash flow items: SAP Fiori Check cash Flow Items

 Daily Business

→

→

View the effect of the documents on the cash flow items. On the SAP Fiori Launchpad home, under the Daily Business Group select Group select the app Check Cash Flow Items Enter Company Code TA##  and select Go. Go. You will see the 2 line items you just created. You now want to archive a memo record. Archive your first manual memo record and look at how this affects the cash posi tion. After archiving you want to call up the archived record to check it. Go to SAP Fiori Launchpad Home

 →

Daily Business

→

Display Memo Record (FF65)

Enter your company code  and execute the program. Now choose the payment advice you want to archive and press Convert . Note the message telling you that a memo record has been archived. Displaying the archived record: SAP record: SAP Fiori Daily Business Display Memo Record (FF65). Enter (FF65). Enter your company code  and Archiving Category A  , then execute the program. Do not leave this screen. The memo record previously archived will be displayed on the screen. →

→

On the browser tab with the SAP Fiori Launchpad home, under the Daily Business Group select Group select the app Check Cash Flow Items Enter Company Code TA##  and select Go. Go. You will see only the single active memo record. Reactivate the record and check what effect this has on the cash position On your other open tab displaying the archived item, select the archived item and press Convert. Convert. Note the message telling you that a memo record has been reactivated. On the SAP Fiori Launchpad home, under the Daily Business Group select Group select the app Check Cash Flow Items Enter Company Code TA##  and select Go. Go. Do not leave the transaction. You now want to process/change a particular memo rec ord. For example, change the value date/ planning date to a date in the future and check your entries again in the cash position. On the SAP Fiori Homepage

 →

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Daily Business

→

Display Memo Record (FF65).

Unit 3: Manual Memo Records

Enter your company code  and execute the program. Choose and select the second payment advice. Choose Display Memo Record and then Change Memo Record. Change the Value Date to tomorrow’s date. Press Enter and select Save. Save. Display the changed record underSAP underSAP Fiori Daily Business Display Memo Record (FF65). (FF65). Under the Administrative the Administrative Data section Data section enter data of the changed range (Value Date from tomorrow) and execute the program again. →

→

You can also use the Check Cash Flow Items to view the effect of the change.

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Unit 4 Exercise 2 (Optional) Enter a Check Deposit Transaction Manually

Business Example Every day, your company receives many checks that must be deposited at the house banks. To keep the effort of entering all these checks to a minimum, your company usually uses a check reader and imports the entered data into the SAP system using a report. To test the functions of the check deposit transaction and to better understand it, manually enter one check received. This check reached the accounting department of company code 1010 with a payment advice note. The check is from customer T-AC##. The customer specifies in the payment advice note which of their orders they wish to pay for with this check. The accountant explains to them that the system is configured so that the order number is always automatically entered in the Reference field Reference field on the accounting document when it is transferred to financial accounting.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you.

As preparation for the check deposit transaction, post an outgoing invoice of 3000 EUR for customer T-AC## in T-AC## in company code 1010 code 1010.. Enter the order number  in the  field. Invoice and Posting date is current date minus 2 months. months. Use tax code A0 (0% Output Tax non-taxable). Enter G/L account 41000500 as the offsetting account. Use the profit center T-PCA## as additional account assignment. Alternatively, enter transaction code FB70 in the SAP Easy Access Menu command field. The first time you use the check deposit transaction, you are asked to store specifications. Proceed as follows:

Note: If the Specifications dialog Specifications dialog box does not automatically appear or if you want to edit the specifications the next time you use the check deposit transaction, then on the menu bar, select Settings Specifications. Specifications.  →

If you want to assign your house banks using the house bank ID (rather than with the bank key), select Int. bank determin. determin. This is NOT the case in this exercise. Use variant S4F10 as the entry variant. Use processing type 1 to have the postings created through batch input. This is always advisable if many postings are involved, as is usually the case for your company.

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Unit 4: Check Deposit

The checks are to be sent to the house bank with bank ID S4F10 and S4F10 and to the checking account with account ID GIRO. GIRO. Name the check deposit transaction list ## (for group ##) and specify your user name, S4F40–## . The account the check is posted to is stored as a transaction in configuration. Choose the transaction CD02  (Check deposit via interim account). Use today’s date as the posting date. Experience shows that the check amounts are credited to the bank account three working days later. Name the batch input session for the bank postings, Bank##, and name the batch input session for the subledger postings, Customer##. In the check deposit transaction list, enter all data relevant to the bank for further processing and the data needed for the selection of the paid items, using the data in the table. Note that this data comes from the check and the payment advice note.

145

3000

Becker ##

99999998

222222

S4F40##

Note: The reference S4F40## is the value you have entered in the already-posted outgoing invoice (see task 1). Replace the ## characters with the number that your instructor assigned you.

Print the check deposit transaction lis t you entered (individual list) with printer LP01 and look at the print request. This list is given to the bank together with the checks. Create the batch input sessions for updating the check deposit list. Process the batch input session Bank## and then process the session Customer##. To confirm that the check processing has in fact cleared the paid open items, display all cleared items for account number . Dsiplay the Item text for the documents and identify the documents created by the batch input session. Display the details of the posted document.

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Unit 4 Solution 2 (Optional) Enter a Check Deposit Transaction Manually

Business Example Every day, your company receives many checks that must be deposited at the house banks. To keep the effort of entering all these checks to a minimum, your company usually uses a check reader and imports the entered data into the SAP system using a report. To test the functions of the check deposit transaction and to better understand it, manually enter one check received. This check reached the accounting department of company code 1010 with a payment advice note. The check is from customer T-AC##. The customer specifies in the payment advice note which of their orders they wish to pay for with this check. The accountant explains to them that the system is configured so that the order number is always automatically entered in the Reference field Reference field on the accounting document when it is transferred to financial accounting.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you.

As preparation for the check deposit transaction, post an outgoing invoice of 3000 EUR for customer T-AC## in T-AC## in company code 1010 code 1010.. Enter the order number  in the  field. Invoice and Posting date is current date minus 2 months. months. Use tax code A0 (0% Output Tax non-taxable). Enter G/L account 41000500 as the offsetting account. Use the profit center T-PCA## as additional account assignment. Alternatively, enter transaction code FB70 in the SAP Easy Access Menu command field. Go to the SAP Fiori Launchpad and choose the tile Create Outgoing Invoices in Invoices in the  Accounts Receivable group Receivable group of the Launchpad. On the Basic data tab data tab page, enter the following data:

Customer

T-AC##

Invoice date

Current date minus 2 months

Reference

S4F40##

Posting Date

Current date minus 2 months

 Amount

3000

Currency field

EUR 

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Unit 4: Check Deposit

Tax code

 A0 (0% Output Output Tax non taxable)

Enter the following data in the G/L line items:

G/L acct

41000500

D/C

Credit

 Amount in doc. curr.

3000

Tax code Profit Center

 A0 (0% Output Output Tax non taxable) T-PCA##

Before you post the invoice, check that you have entered the reference  and that the invoice date and posting date is according to the input requirements in the exercise. Choose Post. Post. Confirm warning messages with Enter. Enter. Close the browser tab page Create Outgoing Invoices. Invoices. The first time you use the check deposit transaction, you are asked to store specifications. Proceed as follows:

Note: If the Specifications dialog Specifications dialog box does not automatically appear or if you want to edit the specifications the next time you use the check deposit transaction, then on the menu bar, select Settings Specifications. Specifications.  →

If you want to assign your house banks using the house bank ID (rather than with the bank key), select Int. bank determin. determin. This is NOT the case in this exercise. Use variant S4F10 as the entry variant. Use processing type 1 to have the postings created through batch input. This is always advisable if many postings are involved, as is usually the case for your company. Go to the Fiori Launchpad and choose the tile Manage Check Deposits in Deposits in the Accounts the Accounts Receivable group Receivable group of the Launchpad. Alternatively, enter the transaction code FF68. Enter the specifications using the data in the table.

Int. bank determin.

 NOT Selected  Selected 

Start variant

S4F10

Processing type

1

Choose Continue (Enter). (Enter). If a message about the layouts appears, accept the message.

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Solution 2: (Optional) Enter a Check Deposit Transaction Manually Manually

The checks are to be sent to the house bank with bank ID S4F10 and S4F10 and to the checking account with account ID GIRO. GIRO. Name the check deposit transaction list ## (for group ##) and specify your user name, S4F40–## . The account the check is posted to is stored as a transaction in configuration. Choose the transaction CD02  (Check deposit via interim account). Use today’s date as the posting date. Experience shows that the check amounts are credited to the bank account three working days later. Name the batch input session for the bank postings, Bank##, and name the batch input session for the subledger postings, Customer##. On the Edit Check Deposit List screen, List screen, edit the header of the check deposit transaction list using the data from the table.

Bank Key

99999997

Bank Account

0123456780

Currency

EUR 

Group

##

User Name

S4F40–##

Transaction

CD02 (Check deposit via interim account)

Posting date

Current date

Value date

Current date + 3 days

Currency

EUR 

Bank posting session

Bank##

Subledger session

Customer##

Choose Enter. Enter. In the check deposit transaction list, enter all data relevant to the bank for further processing and the data needed for the selection of the paid items, using the data in the table. Note that this data comes from the check and the payment advice note.

145

3000

Becker ##

99999998

222222

S4F40##

Note: The reference S4F40## is the value you have entered in the already-posted outgoing invoice (see task 1). Replace the ## characters with the number that your instructor assigned you.

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Unit 4: Check Deposit

Enter items in the check deposit list.

CNo (Cheque Number)

145

 Amount

3000

Issuer

Becker 00

Bank key

99999998

Bank account no.

222222

Reference

S4F40##

To save your check deposit transaction list, choose Save. Save. Print the check deposit transaction lis t you entered (individual list) with printer LP01 and look at the print request. This list is given to the bank together with the checks. On the Edit Check Deposit List screen, List screen, choose the Print Individual list button, list button, and in the Print dialog Print dialog box, enter the data in the table.

Output Device

LP01

Choose Print Preview in Preview in the lower part of the dialog box. To return to the Edit Cheque Deposit List screen, List screen, choose Back. Back. Create the batch input sessions for updating the check deposit list. Process the batch input session Bank## and then process the session Customer##. Select the Post individual list button. list button. The batch input sessions have been created. For more information, display the Batch Input Session tile. Session tile. In SAP Fiori. choose Batch Input Session tile. Session tile. On the Batch Input: Session Overview screen, Overview screen, select the line item for Bank##, Bank##, then select Process. Process. In the Process Session Bank## dialog Bank## dialog box, activate the Process/  Foreground option. Foreground option. Choose Process. Process. To confirm screens, choose Enter repeatedly Enter repeatedly until the batch input session has been processed completely. Select Session Overview to Overview to return to the list of batch jobs. On the Batch Input: Session Overview screen, Overview screen, select the line item for Customer## and Customer## and repeat steps c) to f).

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Solution 2: (Optional) Enter a Check Deposit Transaction Manually Manually

Hint: When you get to the Post with Clearing: Select Open Items screen, Items screen, do not attempt to enter your customer in the Account the  Account field.  field. Just continue to choose Enter. Enter. The system finds the invoice via its  number, which has the field name XBLNR name XBLNR.. Choose Enter to Enter to pass that screen also; the system should find and clear the invoice.

Choose Exit batch input when input when the session has been processed. To confirm that the check processing has in fact cleared the paid open items, display all cleared items for account number . Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in Items in the  Accounts Receivable group Receivable group of the Launchpad. Enter the following data:

Customer

T-AC##

Company Code

1010

Status

Cleared Items

Clearing Date

leave empty

Item Type

 Normal Items Items

Choose Go. Go. Stay on this screen for the next task. Dsiplay the Item text for the documents and identify the documents created by the batch input session. To display further information from the batch input session, choose the icon Settings on the right-hand side of the Items the  Items section  section of the screen. Select the Item text checkbox. text checkbox. Choose OK. OK. The item text for the payment document includes the check number, the account number, and the bank key. Display the details of the posted document. Drill down on the payment document, with document type DZ . Click the corresponding Document Number. Number. Choose Manage Journal Entry in Entry in the Related Apps section Apps section of the Document Number window. The document items include: 11100170

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(Bank — Check Clearing account)

Debit 3000

Unit 4: Check Deposit

12100000

(Rcvbls Domestic)

Credit 3000

Return to the SAP Fiori Launchpad screen by using the Home button. Home button.

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Unit 6 Exercise 3 Post-Process a Bank Account Statement

Business Example On an imported bank statement for customer T-ACBSP##, the system has failed to automatically match some incoming payments to open invoices , due to incorrect or incomplete note to payee information. You nee d to manually post-process the bank statement to post the incoming payments to the correct invoices. Before you start the bank statement post-processing, you display all line items for customer T-ACBSP##.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you.

Display all line items of customer T-ACBSP##, using Fiori app Manage Customer Line Items. Items. The following line items are displayed for customer T-ACBSP##:

Open

ACGR##2

DR

1,500.00 EUR

Open

ACGR##3

DR

1,000.00 EUR

Open

ACGR##4

DR

1,500.00 EUR

Open

ACGR##5

DR

2,300.00 EUR

Open

ACGR##6

DR

3,700.00 EUR

Open

ACGR##7

DR

4,500.00 EUR

Open

ACGR##8

DR

4,000.00 EUR

Σ

18,500.00 EUR

DR

2,000.00 EUR

1400000XXX

Cleared

DZ

2,000.00– EUR

1400000XXX

Cleared

Σ

0.00 EUR

Open Cleared

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ACGR##1

Unit 6: Electronic Bank Statement

Note: In subsequent steps, you will use the reference numbers to match the incoming payments with the open invoices by manually post-processing the bank statement. Expand the screen to make the items visible. If the items are not present, please inform your trainer. Don’t close the browser tab page Manage Customer Line Items. Items. Open an additional Fiori Launchpad to start the post-processing for incoming bank statements. Use the Fiori app Reprocess Bank Statement Items in Items in the Daily Business group of the Launchpad. Specify bank statement post-processing settings using the data from the following table:

Variant

Ensure that this field is blank

Pushbuttons for Lists

Enhanced Functions

Difference Posting Type

Residual Items

Select the S4F10 variant for the bank statement items selection screen, and display all open bank statement items for bank statement number ##. The following open bank statement items are displayed for customer T-ACBSP##. Please inform your trainer if these line items are not displayed.

Posting in Bank Account Has Been Made

Posting in Subledger 1 Accounting Has Been Made

2,000.00

Posting in Bank Account Has Been Made

Posting in Subledger 2 Accounting is Open

2,500.00

Posting in Bank Account Has Been Made

Posting in Subledger 3 Accounting is Open

12,000.00

Posting in Bank Account Has Been Made

Posting in Subledger 4 Accounting is Open

3,500.00

View the automatic bank statement posting documents, that is the bank accounting posting and the subledger accounting posting, for the first bank statement item (amount EUR 2,000), and note the two document numbers listed for payment usage for this item. Identify the line items for customer T-ACBSP## that match the two document numbers that you noted for payment usage for the first bank statement item. Choose the browser tab page Manage Customer Line Items to Items to display the customers line items. The second incoming payment from customer T-ACBSP## with the amount of EUR 2,500.00 is intended for the open invoices with reference numbers ACGR##2 and ACGR##3, but due to an incorrect hyphen in the second reference number in the note to

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Exercise 3: Post-Process a Bank Account Statement

payee information, the payment has not processed correctly. To post-process the second bank statement item (amount EUR 2,500), update the note to payee to include the correct reference number, by changing ACGR-##3 to ACGR##3, scan the open items, and then post the bank statement item. The status for subledger accounting for the second bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. View the note to payee information for the third bank statement item.

Note: The payment advice is provided using the customer master record for the purposes of this exercise, but this is not the standard procedure in a productive landscape environment. The note to payee information for the third bank statement item indicates that customer T-ACBSP## has sent you an additional payment advice provided at customer master record level. In subsequent steps, you view the payment advice and update the note to payee information for this bank statement item. With the third bank statement item still displayed, open an additional Fiori Launchpad, and display the Business Partner master record for customer T-ACBSP##. To post-process the third bank statement item, open the Group_##_Payment_Advice_EN PDF document that customer T-ACBSP## has sent to you. U pdate the note to payee information for this bank statement item by copying and pasting the four data rows from the table in the PDF document. Scan the open items and post the bank statement item. The status for subledger accounting for the third bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. To post-process the fourth bank statement ite m, post the remaining EUR 500 due for payment as a residual item to customer T-ACBSP##. Display all line items of customer T-ACBSP## in company code 1010, using the browser tab page Manage Customer Line Items. Items. All line items for customer T-ACBSP## are now cleared, except for a new residual item of amount EUR 500.

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Unit 6 Solution 3 Post-Process a Bank Account Statement

Business Example On an imported bank statement for customer T-ACBSP##, the system has failed to automatically match some incoming payments to open invoices, due to incorrect or incomplete note to payee information. You ne ed to manually post-process the bank statement to post the incoming payments to the correct invoices. Before you start the bank statement post-processing, you display all line items for customer T-ACBSP##.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you.

Display all line items of customer T-ACBSP##, using Fiori app Manage Customer Line Items. Items. Go to the Fiori Launchpad and choose the tile Manage Customer Line Items in Items in the  Accounts Receivable group Receivable group of the Launchpad. Enter the following data:

Customer

T-ACBSP##

Company Code

1010

Status

 All Items

Posting Date

01.01.2016 — Current date

Item Type

 Normal Items Items

Choose Go. Go. Choose the line items variant S4F10 – Reference from Reference from the drop-down list on the left hand side of the line items area. The following line items are displayed for customer T-ACBSP##:

Open

ACGR##2

DR

1,500.00 EUR

Open

ACGR##3

DR

1,000.00 EUR

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Solution 3: Post-Process a Bank Account Statement

Open

ACGR##4

DR

1,500.00 EUR

Open

ACGR##5

DR

2,300.00 EUR

Open

ACGR##6

DR

3,700.00 EUR

Open

ACGR##7

DR

4,500.00 EUR

Open

ACGR##8

DR

4,000.00 EUR

Σ

18,500.00 EUR

DR

2,000.00 EUR

1400000XXX

Cleared

DZ

2,000.00– EUR

1400000XXX

Cleared

Σ

0.00 EUR

Open Cleared

ACGR##1

Note: In subsequent steps, you will use the reference numbers to match the incoming payments with the open invoices by manually post-processing the bank statement. Expand the screen to make the items visible. If the items are not present, please inform your trainer. Don’t close the browser tab page Manage Customer Line Items. Items. Open an additional Fiori Launchpad to start the post-processing for incoming bank statements. Use the Fiori app Reprocess Bank Statement Items in Items in the Daily Business group of the Launchpad. Specify bank statement post-processing settings using the data from the following table:

Variant

Ensure that this field is blank

Pushbuttons for Lists

Enhanced Functions

Difference Posting Type

Residual Items

To open an additional Fiori Launchpad choose the Start button Start button and search for Fiori Launchpad. Launchpad. Click on Fiori Launchpad to Launchpad to start the Launchpad. This opens a second browser tab page. Choose the tile Reprocess Bank Statement Items in Items in the Bank Accounting group Accounting group of the Launchpad. On the Settings (Welcome to Bank Statement Postprocessing) screen, Postprocessing)  screen, enter the data from the table, leaving the Variants for Initial Selection field Selection field blank. Choose Enter. Enter. Select the S4F10 variant for the bank statement items selection screen, and display all open bank statement items for bank statement number ##.

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Unit 6: Electronic Bank Statement

On the Selection of Bank Statement Items screen, Items screen, choose the

(Get Variant) icon. Variant) icon.

In the ABAP: the ABAP: Variant Directory of Program SAPLNEW_FEBA dialog SAPLNEW_FEBA dialog box, choose S4F10. S4F10.  On the Selection of Bank Statement Items  screen, in the Statement number field, delete the current value and enter ##. Choose Execute. Execute. The following open bank statement items are displayed for customer T-ACBSP##. Please inform your trainer if these line items are not displayed.

Posting in Bank Account Has Been Made

Posting in Subledger 1 Accounting Has Been Made

2,000.00

Posting in Bank Account Has Been Made

Posting in Subledger 2 Accounting is Open

2,500.00

Posting in Bank Account Has Been Made

Posting in Subledger 3 Accounting is Open

12,000.00

Posting in Bank Account Has Been Made

Posting in Subledger 4 Accounting is Open

3,500.00

View the automatic bank statement posting documents, that is the bank accounting posting and the subledger accounting posting, for the first bank statement item (amount EUR 2,000), and note the two document numbers listed for payment usage for this item. On the Edit Bank Statement Item screen, Item screen, double-click the first line item (amount EUR 2,000). On the Display Bank Statement Item screen, Item screen, on the Documents tab Documents tab page, in the Posting  Area 1 - Bank Accounting screen Accounting screen area, double-click the value in the Document Number field. On the Display Document: Data Entry View screen, View screen, view the details of the bank accounting posting for the EUR 2,000 item. To return to the Display Bank Statement Item screen, Item screen, on the standard toolbar, choose Back. Back. On the Documents tab Documents tab page, in the Posting Area 2 - Subledger Accounting screen Accounting screen area, double-click the value in the Doc. Number field. Number field. On the Display Document: Data Entry View screen, View screen, view the details of the subledger accounting posting for the EUR 2,000 item. To return to the Display Bank Statement Item screen, Item screen, on the standard toolbar, choose Back. Back. Choose the Payment Usage tab. Usage tab.

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Solution 3: Post-Process a Bank Account Statement

Make a note of the two document numbers listed: _________________ and _________________. Don’t close the browser tab page Reprocess Bank Statement Items. Items. Identify the line items for customer T-ACBSP## that match the two document numbers that you noted for payment usage for the first bank statement item. Choose the browser tab page Manage Customer Line Items to Items to display the customers line items. Choose the browser tab page Manage Customer Line Items. Items. The two document numbers that you noted for payment usage for the first bank statement item match the document numbers for the two cleared items for customer T-ACBSP##. Due to the correct reference number ACGR##1 in the note to payee information and a complete payment, the incoming payment of EUR 2,000.00 is automatically matched with an open item. The bank statement line item is then automatically posted in posting Area 1 (Bank Accounting) and Posting Area 2 (Subledger Accounting). Don’t close the browser tab page Manage Customer Line Items. Items. The second incoming payment from customer T-ACBSP## with the amount of EUR 2,500.00 is intended for the open invoices with reference numbers ACGR##2 and ACGR##3, but due to an incorrect hyphen in the second reference number in the note to payee information, the payment has not processed correctly. To post-process the second bank statement item (amount EUR 2,500), update the note to payee to include the correct reference number, by changing ACGR-##3 to ACGR##3, scan the open items, and then post the bank statement item. Open the browser tab page Reprocess Bank Statement Items and Items and double-click the second line item (amount EUR 2,500). On the Edit Bank Statement Item screen, Item screen, in the Note to Payee field, Payee field, change ACGR-##3 to ACGR##3, that is, remove the hyphen. Under the Note to Payee field, Payee field, choose the Scan (Scan Note to Payee) button. Payee)  button. On the Assignment the Assignment tab  tab page at the bottom of the screen, the incoming payment of EUR 2,500 is completely assigned to the two corresponding invoices with reference numbers ACGR##2 and ACGR##3. On the menu bar, choose Post. Post. Remain on the Edit Bank Statement Item screen. Item screen. The status for subledger accounting for the second bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. View the note to payee information for the third bank statement item.

Note: The payment advice is provided using the customer master record for the purposes of this exercise, but this is not the standard procedure in a productive landscape environment. On the Edit Bank Statement Item screen, Item screen, double-click the third line item (amount EUR 12,000), and view the information in the Note to Payee field. Payee field. Remain on the Edit Bank Statement Item screen. Item screen.

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Unit 6: Electronic Bank Statement

The note to payee information for the third bank statement item indicates that cus tomer T-ACBSP## has sent you an additional payment advice provided at customer master record level. In subsequent steps, you view the payment advice and update the note to payee information for this bank statement item. With the third bank statement item still displayed, open an additional Fiori Launchpad, and display the Business Partner master record for customer T-ACBSP##. To post-process the third bank statement item, open the Group_##_Payment_Advice_EN PDF document that customer T-ACBSP## has sent to you. Update the note to payee information for this bank statement item by copying and pasting the four data rows from the table in the PDF document. Scan the open items and post the bank statement item. To open an additional Fiori Launchpad choose the Windows Start button Start button and search for Fiori Launchpad. Launchpad. Click on Fiori Launchpad to Launchpad to start the Launchpad. This opens a third browser tab page. In the third browser tab page display the business partner master record of customer T-ACBSP## using the Fiori App Maintain Business Partner in Partner in the Accounts the Accounts Receivable group of the Launchpad. In the browser tab page Maintain Business Partner, Partner, on the Display Organization: T ACBSP##, role FI Customer screen, Customer screen, choose Menu –> More –> Services for Object Choose Attachment Choose Attachment List. List. To view the attachment for customer T-ACBSP##, in the Service: Attachment list dialog box, double-click the attachment with the title, Group_##_Payment_Advice_EN Group_##_Payment_Advice_EN.. In the Group_##_Payment_Advice_EN Group_##_Payment_Advice_EN PDF  PDF document, copy the four data rows in the table to the clipboard. To select the rows you might need to right-click in the PDF document and choose the Select Tool option, after selecting them use right-click copy or ctrl+c to copy to the clipboard. cl ipboard. Close the Group_##_Payment_Advice_EN PDF document. In the Service: Attachment list dialog list dialog box, choose Cancel. Cancel. In the browser tab page Reprocess Bank Statement Items, Items, on the Edit Bank Statement Item screen, Item screen, in the Note to Payee field, Payee field, paste the data rows that you copied from the PDF document. Under the Note to Payee field, Payee field, choose the Scan (Scan Note to Payee) button. Payee) button. On the Assignment the Assignment tab  tab page at the bottom of the scre en, the incoming payment of EUR 12,000 is completely assigned to the four corresponding invoices with reference numbers ACGR##4, ACGR##5, ACGR##6, and ACGR##7. On the menu bar, choose Post. Post. Remain on the Edit Bank Statement Item screen. Item screen. The status for subledger accounting for the third bank statement item is now as follows: Posting in Subledger Accounting Has Been Made. To post-process the fourth bank statement item, post the remaining EUR 500 due for payment as a residual item to customer T-ACBSP##.

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Solution 3: Post-Process a Bank Account Statement

In the browser tab page Reprocess Bank Statement Items, Items, on the Edit Bank Statement Item screen, Item screen, double-click the fourth line item (amount EUR 4,000). The incoming payment of EUR 3,500 is assigned to an open invoice amount of EUR 4,000, with reference number ACGR##8. On the Assignment the Assignment tab  tab page, the Remainder field shows a value of EUR 0. To update the remaining amount due for payment, on the Assignment the Assignment tab  tab page, double-click the value in the Remainder field. Remainder field. The value in the Remainder field Remainder field updates to display EUR 500, and the value Residual Item   appears  appears in the DiffPostType field. DiffPostType field. On the menu bar, choose Post. Post. Display all line items of customer T-ACBSP## in company code 1010, using the browser tab page Manage Customer Line Items. Items. If you have closed this browser tab page by mistake, refer to Step 1 to reopen the tile Manage Customer Line Items. Items. Choose Goto Goto refresh the line items of customer T-ACBSP##. All line items for customer T-ACBSP## are now cleared, except for a new residual item of amount EUR 500.

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Unit 7 Exercise 4 Create New Bank Master Data

The Manage Banks app provides an overview of all the banks in the sys tem. In this app, you can add new banks, contacts, and banking rel ationships to your database. Also provided is the functionality to create, display, change data for existing banks in company, for customers, and for suppliers. In this exercise, replace ## with your participant ID. Create a bank and define the following common account properties:

Bank Country

DE

Bank Key

987654##

Bank Name

Bank 987654##

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Unit 7 Solution 4 Create New Bank Master Data

The Manage Banks app provides an overview of all the banks in the system. system . In this app, you can add new banks, contacts, and banking relationships to your database. Also provided is the functionality to create, display, change data for existing banks in company, for customers , and for suppliers. In this exercise, replace ## with your participant ID. Create a bank and define the following common account properties:

Bank Country

DE

Bank Key

987654##

Bank Name

Bank 987654##

In SAP Fiori, choose Bank Account Management down side of the screen, choose Create Bank. Bank.

 →

Manage Banks, Banks, and on the right

In the General Data tab, Data tab, define common account properties such as the bank country, bank key, bank name, as provided in the table. Choose Save. Save. The Bank Created message Created message displays.

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Unit 7 Exercise 5 Add Bank Master Data to Bank Account Hierarchy

Add bank master data to the bank account hierarchy. Use your bank from the previous exercise with bank key 987654##

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Unit 7 Solution 5 Add Bank Master Data to Bank Account Hierarchy

Add bank master data to the bank account hie rarchy. Use your bank from the previous exercise with bank key 987654## In SAP Fiori, choose Bank Account Management

 →

Manage Bank Accounts. Accounts.

On the Bank Hierarchy screen, Hierarchy screen, choose Edit Bank Hierarchy. Hierarchy. On the Bank Hierarchy screen, Hierarchy screen, in Bank Hierarchy section, Hierarchy section, select the node S4F40 under which to display the new bank. On the Bank Hierarchy screen, Hierarchy screen, in the All the All Available Banks section, Banks section, select the master data previously created and stored. Choose Add Choose Add Bank Choose Save

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Unit 7 Exercise 6 Define Bank Master Data as House Bank

In this exercise, replace ## with your participant ID. Define your bank as a House Bank using Bank using the following data:

Company Code

1010

House Bank

T-B##

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Unit 7 Solution 6 Define Bank Master Data as House Bank

In this exercise, replace ## with your participant ID. Define your bank as a House Bank using Bank using the following data:

Company Code

1010

House Bank

T-B##

In SAP Fiori, choose Bank Account Management

 →

Manage Banks. Banks.

On the Manage Bank screen, Bank screen, under Bank Type: My Banks, Banks, select the bank created previously (987654##), and choose Edit. Edit. Under House Bank section, Bank section, choose Add choose Add (+). (+). On the Create House Bank screen, Bank screen, enter the data provided in the table . Choose Save. Save. The message House Bank created is created is displayed.

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Unit 7 Exercise 7 Create New Bank Account Master Data

In this exercise, replace ## with your participant ID. In the new bank account master data, define the following common account properties:

Opening Status

Current Date

Company Code

1010

Account Holder

TA##

Bank Country

DE

Bank Key

987654##

Currency

EUR

Account Number

111111##

Selec Selectt IBA IBAN N but butto ton n

The The pro propo pose sed d IBAN IBAN will will be gene genera rate ted. d. Check Check and and Save Save..

Description

Current Account EUR

Account Type

01 – Current Account

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Unit 7 Solution 7 Create New Bank Account Master Data

In this exercise, replace ## with your participant ID. In the new bank account master data, define the following common account properties:

Opening Status

Current Date

Company Code

1010

Account Holder

TA##

Bank Country

DE

Bank Key

987654##

Currency

EUR

Account Number

111111##

Selec Selectt IBA IBAN N but butto ton n

The The pro propo pose sed d IBAN IBAN will will be gene genera rate ted. d. Che Check ck and and Save Save..

Description

Current Account EUR

Account Type

01 – Current Account

In SAP Fiori, choose Bank Account Management

 →

Manage Bank Accounts. Accounts.

On the Bank Hierarchy screen, Hierarchy screen, choose Account choose Account List. List. On the Active the Active Accounts screen, Accounts screen, choose New Bank Account. Account. In the General Data tab, Data tab, define common account properties such as provided in the table. Choose Save as Active. Active . A message stating that the account has bee n created appears.

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Unit 7 Exercise 8 Maintain a Connectivity Path

In this exercise, replace ## with your participant ID. Maintain a connectivity path between the bank account and the corresponding house bank account. Enter the following bank account data:

ID Category

Central System: House Bank Account

Company Code

1010 displayed by default

House Bank

T-B## displayed by default

Enter the following data for the House Bank Account:

House Bank Account ID

GIRO

Bank Account

111111## displayed by default

GL Account

11001000

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Unit 7 Solution 8 Maintain a Connectivity Path

In this exercise, replace ## with your participant ID. Maintain a connectivity path between the bank account and the corresponding house bank account. Enter the following bank account data:

ID Category

Central System: House Bank Account

Company Code

1010 displayed by default

House Bank

T-B## displayed by default

In SAP Fiori, choose Bank Account Management

 →

Manage Bank Accounts. Accounts.

On Active On Active Accounts screen, under the Account the Account List tab, List tab, select account created previously (111111##). On the New screen, New screen, choose Edit. Edit. Select Connectivity Path tab, and choose Add choose  Add.. Enter the data provided in the table. Enter the following data for the House Bank Account:

House Bank Account ID

GIRO

Bank Account

111111## displayed by default

GL Account

11001000

Under House Bank Account Data, Data, enter the data provided in the table. Choose Save as Active. Active . Message No payment signatory is maintained is maintained is displayed. Message Bank Account Current Account EUR is updated is displayed.

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Unit 7 Exercise 9 Define Payment Signatories for Approving Payments

Payment Signatories are people who have the authorization to approve payments. With Bank Account Management, you can define different approval processes for different bank accounts by configuring signatory groups and approval patterns. Please note that this function is integrated with Bank Communication Management approval processes . For the signatories, they can approve the payments in another SAP Fiori app called Approve Bank Payments. In this exercise, replace ## with your participant ID. Define the approval processes for your 111111## bank account by configuring signatory groups and approval patterns using the following data:

Signatory Group

G001

Signatory

Your User

Currency

EUR

Max. Amount for Payment

10.000

Max. Amount for Batch

20.000

Valid From

Current date

Valid To

31.12.2016

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Unit 7 Solution 9 Define Payment Signatories for Approving Payments

Payment Signatories are people who have the authorization to approve payments. With Bank Account Management, you can define different approval processes for different bank accounts by configuring signatory groups and approval patterns. Please note that this function is integrated with Bank Communication Management approval processes. For the signatories, they can approve the payments in another SAP Fiori app called Approve Bank Payments. In this exercise, replace ## with your participant ID. Define the approval processes for your 111111## bank account by configuring signatory groups and approval patterns using the following data:

Signatory Group

G001

Signatory

Your User

Currency

EUR

Max. Amount for Payment

10.000

Max. Amount for Batch

20.000

Valid From

Current date

Valid To

31.12.2016

In SAP Fiori, choose Bank Account Management

 →

Manage Bank Accounts. Accounts.

On Active On Active Accounts screen, Accounts screen, under the Account the Account List tab, List tab, choose account previously created (111111##). In the new screen, choose Edit and select the Payment Signatories tab. Signatories tab. Choose Add Choose Add.. Enter the data provided in the table. Choose Save as Active. Active . Message Bank Account Current Account EUR updated is updated is displayed.

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Unit 8 Exercise 10 Use the Cash Position Details App

Using the transactional Cash Position Details app, it is possible to monitor the cash position trend in the company and analyze cash position details using different dimensions and filters, based on transaction data from accounting, memo records, and the Exposure Hub. In this exercise, replace ## with your participant ID. Access the Cash Position Details app and check the current memo record items for company TA##. Check under which bank account and planning type the inflow of 250.000 € is recorded. Check under which bank account and planning type the outflow of –500.000 € is recorded. Display the detailed cash flow information of the 250.000 € item

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Unit 8 Solution 10 Use the Cash Position Details App

Using the transactional Cash Position Details app, it is possible to monitor the cash position trend in the company and analyze cash position details using different dimensions and filters, based on transaction data from accounting, memo records, and the Exposure Hub. In this exercise, replace ## with your participant ID. Access the Cash Position Details app and check the current memo record items for company TA##. In SAP Fiori, choose Daily Business

 →

Cash Position Details. Details.

On the Cash Position Details screen, Details screen, in the filter bar give the following data

Value date:

today

Company Code:

TA##

Certainty level:

Memo

Choose Go to see the result set in the lower part of your screen. Expand the line Bank Account Currency: EUR A EUR A new line displays for each company code that exists in the system. Expand the line for your company code which is TA## Check under which bank account and planning type the inflow of 250.000 € is recorded. Expand the bank account list further to display the inflow item in planning type RC and the account according to the following list

Bank Account for company code 1010

1133698

Bank Account for company code TA00

1133697

Bank Account for company code TA01

1133696

Bank Account for company code TA02

1133695

Bank Account for company code TA04

1133694

Bank Account for company code TA05

1133693

.. .

. ..

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Unit 8: Cash Operations

Bank Account for company code TA30

1133667

Check under which bank account and planning type the outflow of –500.000 € is recorded. Expand the bank account list further to displ ay the outflow item in planning type RC and the account according to the following list

Bank Account for company code TA00

2580060

Bank Account for company code TA01

2580059

Bank Account for company code TA02

2580058

Bank Account for company code TA04

2580057

Bank Account for company code TA05

2580056

. ..

. ..

Bank Account for company code TA30

2580030

Display the detailed cash flow information of the 250.000 € item In the bank account line according to your company code TA## where the 250.000 € are displayed click on the amount. At the new screen which is opening select the item Check Cash Flow items to items to see the details Choose back to back to exit the Cash Flow item details and to close the tile.

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Unit 8 Exercise 11 Create a Purchase Order and Display the Cash Flow Item Report

Create a Purchase Order and Display Cash Flow Item Report Create a Purchase Order Use the information from the following foll owing table to perform this task: Table 1: Header

Vendor

T-AV##

Purchasing Organization

1010

Purchasing Group

001

Company Code

1010

Table 2: Item

Material

T-R1##

PO Quantity

100

Net Price

25

Plant

1010

Display Cash Flow Item Report Use the following values in the Cash Flow Item tile to find your newly created Purchase Order.

Value Date Range Pick a range which includes the delivery date in the future, e.g. 14 days in the future Company Code

1010

Certainty Level

 MMPO

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Unit 8 Solution 11 Create a Purchase Order and Display the Cash Flow Item Report

Create a Purchase Order and Display Cash Flow Item Report Create a Purchase Order Use the information from the following table to perform this task: Table 1: Header

Vendor

T-AV##

Purchasing Organization

1010

Purchasing Group

001

Company Code

1010

Table 2: Item

Material

T-R1##

PO Quantity

100

Net Price

25

Plant

1010

On SAP Fiori Launchpad, use the search function to find the app Create Purchase Order — Advanced. Advanced. On the Create Purchase Order screen, in the Header section, Header section, enter the data from the table. On the Create Purchase Order screen, in the Item section Item section enter the data from the second table. Note down the delivery date of the Purchase Order. Confirm any warning messages and choose Save. Save. Display Cash Flow Item Report Use the following values in the Cash Flow Item tile to find your newly created Purchase Order.

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Solution 11: Create a Purchase Order and Display the Cash Flow Item Report

Value Date Range Pick a range which includes the delivery date in the future, e.g. 14 days in the future Company Code

1010

Certainty Level

 MMPO

On the SAP Fiori screen, choose Check Cash Flow Items. Items. In the filter bar of the Check Cash Flow Items screen, Items screen, enter the data from the table: Choose Go. The previously posted purchase order for vendor T-AV## is displayed.

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Unit 8 Exercise 12 Make a Bank Transfer

As prerequisite to finalizing the bank transfer, the signatory group and user need to be maintained in the sender account bank account. The user maintained here is also the user who will approve the bank transfer. User S4F40A-## is S4F40A-## is used in this exercise. In this exercise, replace ## with your participant ID. As a first prerequisite step, maintain payment signatory access in SAP Fiori –> Bank Account Management –> Manage Bank Accounts. Under Account List tab choose bank account to be changed and in the new screen opened choose Edit. Enter the following data for the payment signatory.

Signatory Group

G001

Signatory

S4F40A-##

Full Name

will be completed by the system with full name of user

Currency

EUR

Maxim Amount for Payment

999.999.999

Maxim Amount for Batch

999.999.999

Valid From

current date

Valid To

31.12.9999

Below is the list with bank accounts for which the Payment Signatory nee d to be maintained. This bank accounts are the sender bank accounts in the bank transfer process.:

Bank Account for company code 1010

1133698

Bank Account for company code TA00

1133697

Bank Account for company code TA01

1133696

Bank Account for company code TA02

1133695

Bank Account for company code TA04

1133694

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Exercise 12: Make a Bank Transfer

Bank Account for company code TA05

1133693

. ..

.. .

Bank Account for company code TA30

1133667

In SAP Fiori, post a general journal entry using the following data:

Document Date

first day of current month

Posting Date

first day of current month

Journal Entry Type

SA

Company Code

1010

Transaction Currency

EUR

Enter the following line item data:

Company Code

1010

GL Account

11001000

Debit

Debit box 100.000

House Bank

B AN K 1

House Bank Account

GIRO

Add a line item and enter the following credit box data, then simulate the document and post the data.

Company Code

1010

GL Account

10010000

Debit

Credit box 100.000

Make a bank transfer from BANK1 to BANK2.

Amount

10.000

Transfer Date

Set as current date.

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Unit 8 Solution 12 Make a Bank Transfer

As prerequisite to finalizing the bank transfer, the signatory group and user need to be maintained in the sender account bank account. The user maintained here is also the user who will approve the bank transfer. User S4F40A-## is S4F40A-## is used in this exercise. In this exercise, replace ## with your participant ID. As a first prerequisite step, maintain payment signatory access in SAP Fiori –> Bank Account Management –> Manage Bank Accounts. Under Account List tab choose bank account to be changed and in the new screen opened choose Edit. Enter the following data for the payment signatory.

Signatory Group

G001

Signatory

S4F40A-##

Full Name

will be completed by the system with full name of user

Currency

EUR

Maxim Amount for Payment

999.999.999

Maxim Amount for Batch

999.999.999

Valid From

current date

Valid To

31.12.9999

Below is the list with bank accounts for which the Payment Signatory nee d to be maintained. This bank accounts are the sender bank accounts in the bank transfer process.:

Bank Account for company code 1010

1133698

Bank Account for company code TA00

1133697

Bank Account for company code TA01

1133696

Bank Account for company code TA02

1133695

Bank Account for company code TA04

1133694

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Solution 12: Make a Bank Transfer

Bank Account for company code TA05

1133693

. ..

.. .

Bank Account for company code TA30

1133667

In SAP Fiori, choose the tile Manage Bank Accounts in the Bank Account Management section. Choose Account Choose Account List, List, and select the sender bank account for the bank transfer. Choose Edit, Edit, then and choose the Payment Signatory tab. Signatory tab. Enter the data provided in the table. Choose Save as Active. Active . In SAP Fiori, post a general journal entry using the following data:

Document Date

first day of current month

Posting Date

first day of current month

Journal Entry Type

SA

Company Code

1010

Transaction Currency

EUR

In SAP Fiori, choose General Ledger

→

Post General Journal Entries. Entries.

In Post General Journal Entries, Entries, enter the data provided in the table. Enter the following line item data:

Company Code

1010

GL Account

11001000

Debit

Debit box 100.000

House Bank

B AN K 1

House Bank Account

GIRO

In the Line Items section, Items section, enter the data provided in the table. Select the arrow from the left side of the line to enter House Bank and House Bank Account. Add a line item and enter the following credit box data, then simulate the document and post the data.

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Unit 8: Cash Operations

Company Code

1010

GL Account

10010000

Debit

Credit box 100.000

Choose Simulate. Simulate. Choose Post. Post. The amount of 100.000 EUR is available in House Banks (BANK1). Based on available amount the Bank Transfer can be performed. Make a bank transfer from BANK1 to BAN K2.

Amount

10.000

Transfer Date

Set as current date.

In SAP Fiori, choose Daily Business

→

Make Bank Transfer. Transfer.

On the Make Bank Transfer screen, Transfer screen, enter the data provided in the table. Under the From section, From section, select a bank (BANK1). The Bank Account Details screen Details screen displays. On the Bank Account Details screen, Details screen, choose Close. Close. Select the Payment Method drop-down, Method drop-down, and choose payment method F . In the Note field, Note field, enter Bank Transfer ## . Under the To section, To section, select a bank (BANK2). Choose Make Bank Transfer. The Initiate Transfer screen Transfer screen displays. On the Initiate Transfer screen, Transfer screen, choose Submit. Submit. The message Bank transfer 10.000 EUR from BANK1 to BANK2 initi ated successfully. Payment request X cleared with payment run current date, 0000XR. displays. 0000XR. displays. Choose OK. OK.

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Unit 9 Exercise 13 Start a New Liquidity Planning Cycle

Start a new liquidity planning cycle. Use the following information from the table to perform this task.

Process Instance

FCLM_LP_PROCESS_AO

Owner

S4F40–01

Cycle

January 20xx

Planning Unit — Performer

Matching your user S4F40–##

Note: If you are asked to logon to the SAP Netweaver system, use the same credentials as for your training system.

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Unit 9 Solution 13 Start a New Liquidity Planning Cycle

Start a new liquidity planning cycle. Use the following information from the table to perform this task.

Process Instance

FCLM_LP_PROCESS_AO

Owner

S4F40–01

Cycle

January 20xx

Planning Unit — Performer

Matching your user S4F40–##

Note: If you are asked to logon to the SAP Netweaver system, use the same credentials as for your training system. In SAP Fiori, choose Liquidity Management Planning Cycle. Cycle.

→

Develop Liquidity Plan — Start New

If you are prompted to Choose an Environment, Environment, then pick the first entry  and press the Connect button 0FCLM_LP_ENV  and Connect button Under Administration Under Administration,, in the block Business Process Flow , choose Process Instances. Instances. Under Process Instances, Instances, choose New. New. On the Process Instances New screen, New screen, select FCLM_LP_PROCESS_AO FCLM_LP_PROCESS_AO,, and choose Next. Next. Choose S4F40–01 as S4F40–01 as name at the Select Owner step, Owner step, and choose Next. Next. Select January Select January 20XX in 20XX in the Select Context step, Context step, and choose OK From the Check Assignments screen, Assignments screen, choose the entry where the performer matches your User S4F40–## In the last step of the creation process, set the timeline to Start Process Instance Immediately and Immediately and choose Finish The message The instance FCLM_LP_PROCESS January 20XX is created  with owner HEDAV and status Running Running  is displayed. Choose Close. Close. Leave the BPC workstation and return to the Fiori Launchpad Home.

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Unit 9 Exercise 14 Enter a Liquidity Plan

After the Liquidity Planning Cycle was initiated, all of the attached subsidiaries enter their liquidity plan for the given cycle. Afterwards this planning data is submitted to the reviewer. In our example, the European countries enter their planning data. At the European head office, this plan is reviewed and approved or rejected. Start the planning by opening Analysis for Office Use the information from the table to perform this task:

Version

January 20xx

Use artificial data to fill the Plan Amount column Amount column on the planning sheet for the first month. Enter plan data into the Analysis for Office worksheet Submit the planning data to the reviewer

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Unit 9 Solution 14 Enter a Liquidity Plan

After the Liquidity Planning Cycle was initiated, all of the attached subsidiaries enter their liquidity plan for the given cycle. Afterwards this planning data is submitted to the reviewer. In our example, the European countries enter their planning data. At the European head office, this plan is reviewed and approved or rejected. Start the planning by opening Analysis for Office Use the information from the table to perform this task:

Version

January 20xx

Use artificial data to fill the Plan Amount column Amount column on the planning sheet for the first month. In SAP Fiori, choose Liquidity Management Liquidity Plans. Plans. A new BPC workstation opens.

→

Develop Liquidity Plans — Enter

Choose My Activities. Activities. The activities and processes for your assignment are displayed. Choose the Develop Liquidity Plans item Plans item from the left side for the period you selected earlier (e.g. January 20xx) On the right hand side, your activity with Context, Status, Performer, and Reviewer is displayed. Choose the highlighted activity 12 Month Liquidity Rolling Plan to move to the next step. The Activity Sub-Menu is Sub-Menu is displayed. At the right side choose the Develop Liquidity Plan — Data Entry to Entry to enter your data. A system popup asks to Open or Save the ERP_FLCM_LP_AL01_T00001.sapox from wdf.sap.corp. wdf.sap.corp. Select the option to Open. Open. Microsoft Excel and a new Data Entry Sheet will open. In your Microsoft Excel sheet, the Analysis for Office add-in is activated. You will be presented with a sheet with the header info Develop Liquidity Plan: Data Entry. Entry. Choose the Analysis the Analysis tab  tab from the upper right corner. Choose the Refresh All button All button in the Analysis the Analysis tab  tab to refresh your data in the sheet. Check that your selection criteria (including planning unit and planning cycle) match the previous selection. Enter plan data into the Analysis for Office worksheet

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Solution 14: Enter a Liquidity Plan

Navigate to the column Plan Amount for Amount for your selected planning cycle (e.g. January 20xx) Enter any plan data into the sub-nodes of the Liquidity Item structure. Close the Microsoft Excel sheet. If you are prompted to Save the changes to  workbook ERP_FLCM_LP_ ERP_FLCM_LP_AL01_T00001 AL01_T00001  choose Yes The Microsoft Excel worksheet is closed and you will return to the BPC Workstation. Submit the planning data to the reviewer After you have closed the respective Microsoft Excel sheet, you will return to the BCP Workstation. You will be presented with the Activities the Activities Overview page Overview page for your cycle. Choose the Submit button Submit button at the top of the screen to send your planning data to the defined reviewer. In the Submit — Comment window, Comment window, give a note to the reviewer re viewer about your plan and choose OK. OK. has been submitted  submitted  The success message Activity has  is issued by the system. Choose the Home button Home button at the top right corner to return to the My Activities overview Activities overview page. Here you can check the updated status (submitted) for your cycle and the reviewer for your JanuaryXX plan.

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Unit 9 Exercise 15 Track Status of Liquidity Plan

This exercise is used to track the status of the Liquidity Planning Cycle. Reviewers and managers have the chance to get an overview of the planning progress, and, for example, outstanding information. Note: Logon with the user: Controller to Controller to the Fiori Launchpad. The password will be provided by your instructor.

Track the status of your Liquidity Plan

Planning Cycle

Jan. 20xx

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Unit 9 Solution 15 Track Status of Liquidity Plan

This exercise is used to track the status of the Liquidity Planning Cycle. Reviewers and managers have the chance to get an overview of the planning progress, and, for e xample, outstanding information. Note: Logon with the user: Controller to Controller to the Fiori Launchpad. The password will be provided by your instructor.

Track the status of your Liquidity Plan

Planning Cycle

Jan. 20xx

In SAP Fiori, choose Liquidity Management Liquidity Plans) The BPC workstation opens.

→

Develop Liquidity Plans (Review

At the top of your screen, choose the option My Activities to Activities to get an overview of the currently running processes. Choose the field 12 field 12 Month Liquidity Rolling Plan for Plan for your country and performer in the right part of your screen to see your activity options. Your activity options will be displayed. Select the Develop Liquidity Plans — Status Tracker option. Tracker option. Microsoft Excel opens a new sheet she et with the Status Tracker information automatically. If the sheet does not automatically open, a prompt at the bottom of your BPC workstation asks you to open or save the sheet /ERP/FCLM_LP_BPC_T001.xlsm sheet /ERP/FCLM_LP_BPC_T001.xlsm.. Select Open to Open to get to the Status Tracker Sheet Sheet.. In the Microsoft Excel sheet, choose the tab Analysis tab Analysis followed  followed by the Refresh All icon. All icon. To see the current status of all planning units, choose the Prompt Variables button, Variables button, give the information from Table 1, and c hoose OK. OK. It is the cycle you created your planning data for. In the 01.20XX Planning Status column for your country (e.g. Netherlands) the value 1 value 1 — Submitted is Submitted is set. Close the Microsoft Excel sheet, and when prompted to save data, choose No to No to return to the BPC Workstation Choose the Home button Home button to get to the overview page again.

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Unit 9 Exercise 16 Review and Approve Liquidity Plan

For the Liquidity Planning cycle, January 20xx, the subsidiaries have developed and submitted their plans to the reviewer. Your task as the reviewer in the European head office is to validate the submitted plans and approve or reje ct them. The user to review the Liquidity Plan is the controller. Please change your logon user to Controller Review and approve the submitted Liquidity Plan. Check the overall planning status for all subsidiaries in Europe. Do not sign out from the Fiori Launchpad. User Controller is needed to check the overall European planning sheet.

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Unit 9 Solution 16 Review and Approve Liquidity Plan

For the Liquidity Planning cycle, January 20xx, the subsidiaries have developed and submitted their plans to the reviewer. Your task as the reviewer in the European head office is to validate the submitted plans and approve or reje ct them. The user to review the Liquidity Plan is the controller. Please change your logon user to Controller Review and approve the submitted Liquidity Plan. In SAP Fiori, choose Develop Liquidity Plans

→

Review Liquidity Plans

On the Business Planning and Consolidation screen, Consolidation screen, choose the My Activities page. Activities page. In the left pane, select the process Develop Liquidity Plans — January 20xx. 20xx. Choose 12 Choose 12 Month Rolling Liquidity Plan according Plan according to the country or the performer matching your user S4F40–## from the right side. Note that the status of the plan must be Submitted to Submitted to review. A new screen opens showing the activities for your liquidity plan. Choose the option Develop Liquidity Plans — Plan Review from Review from the right hand side. Choose Open at Open at the prompt at the bottom of your screen. You will be redirected to a Microsoft Excel workbook. From the menu bar, choose the tab Analysis tab Analysis and  and choose the button Refresh All to All to update the values in the sheet. Check the values in the January 20xx Plan Amount column. Amount column. Those are the values you have entered before. Close the Close the Excel workbook. When asked to save the changes to the workbook /ERP/ FLCM/LP_AL01, choose Yes. Yes. Back at the BPC Workstation Activities section choose Approve choose Approve at  at the top of your window. Give a comment to the plan in the text field and choose Go. Go. The message The activity has been approved  is issued at the top of your window. Use the Home View button View button at the top to return to the My Activities overview Activities overview page. Check that your 12 Month Rolling Liquidity Plan (User S4F40–##) has the status: Completed. Completed. Check the overall planning status for all subsidiaries in Europe. Do not sign out from the Fiori Launchpad. User Controller is needed to check the overall European planning sheet. In SAP Fiori, choose Develop Liquidity Plans

→

Review Liquidity Plans

On the Business Planning and Consolidation screen, Consolidation screen, choose the My Activities page. Activities page.

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Unit 9: Liquidity Management

In the left pane choose the process Develop Liquidity Plans — January 20xx. 20xx. Since the overall European plan values should be checked, choose the 12 Month Rolling Liquidity Plan with Context EUROPA. A new screen opens showing the activities for your liquidity plan. Select the option Develop Liquidity Plans — Data Entry from Entry from the right hand side. Choose Open at Open at the prompt at the bottom of your screen. You will be redirected to a Microsoft Excel workbook. From the menu bar, choose the tab Analysis tab Analysis and  and choose the button Refresh All to All to update the values in the sheet. Check the values in the January 20xx Plan Amount column. Amount column.

Note: The values shown in the workbook are the aggregation of all European Subsidiaries. All values entered in the plan amount column January 20xx are added up to build this number.

Close the Excel workbook. When asked to save the changes to the workbook /ERP/ FLCM/LP_AL01, choose Yes. Yes. Back at the BPC Workstation Activities section choose Submit at Submit at the top of your window. Give a comment to the plan in the text field and choose Go. Go. The message The activity has been submitted  is issued at the top of your window. Use the Home View button View button at the top to return to the My Activities overview Activities overview page. Check that your 12 Month Rolling Liquidity Plan ( EUROPE) has the status: Submitted — To Review. Review. The plan is now forwarded to the head office where the same review process is started.

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Unit 9 Exercise 17 Perform Cash Flow Detailed Analysis

Check the detailed Cash Flow for your company using the following criteria:

Conversion date:

today

Currency:

EUR 

Conversion Type:

 M 

Remove the liquidity item attribute item attribute from the list, and include the bank attribute bank attribute in the rows of the report. Create a new variant for your settings with the name CF## . Export your report to Microsoft Excel and check the values.

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Unit 9 Solution 17 Perform Cash Flow Detailed Analysis

Check the detailed Cash Flow for your company using the following criteria:

Conversion date:

today

Currency:

EUR 

Conversion Type:

 M 

In the filter bar, set the values as described in the table. Choose go Choose go to  to show the result set of your search. Verify that the report shows the values by liquidity item. Remove the liquidity item attribute item attribute from the list, and include the bank attribute bank attribute in the rows of the report. Choose the Navigation panel Navigation panel in the upper left corner of your desktop. The navigation panel for the Cash Flow detailed analysis tile opens on the left of your screen showing the rows and columns of the report. Remove the liquidity item attribute item attribute by clicking on the row icon. row icon. Add the attribute bank from the block available fields by clicking on the row icon. row icon. Create a new variant for your settings with the name CF## . In the upper left corner, the current variant with the name Standard is Standard is displayed. Click the icon next to it. On the Save Variant screen, Variant screen, enter the new name CF##  and save it. Export your report to Microsoft Excel and check the values. In the toolbar on the right hand side, choose Export to Microsoft Excel. Excel. Open the Excel dialog box at the bottom of the screen. Microsoft Excel opens. Check the values exported from the Cash Flow detailed analysis tile.

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