S4F10_Business Processes in FI Accoint

S4F10 Business Processes in Financial Accounting in SAP S/4HANA

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EXERCISES AND SOLUTIONS

. Course Version: 05

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Contents Unit 1: 1 Unit 2:

SAP S/4HANA Overview Exercise 1: Navigate in the SAP Fiori Launchpad Overview of Financial Accounting (FI) in S/4HANA No exercises

Unit 3: 5 7 10 12 14 17 22 25 28 31 34 Unit 4: 37 41 44 50 54 58 64 68 73 75 78 80 83 86 88 94

General Ledger (G/L) Accounting Exercise 2: Assign Company Codes to a Controlling Area Exercise 3: Display G/L Account Master Data Exercise 4: Examine Company-Code-Specific Settings Exercise 5: Identify Reconciliation Accounts Exercise 6: Display a Chart of Accounts Exercise 7: Create a G/L Account Exercise 8: Enter an Account into a Financial Statement Version Exercise 9: Enter a G/L Account Posting Using the Fiori App Exercise 10: Display a G/L Account Posting Exercise 11: Enter a Complex G/L Account Posting Exercise 12: Display a Financial Statement Accounts Payable Exercise 13: Create a Vendor Master Record Exercise 14: Create a Vendor List Exercise 15: Enter a Vendor Invoice Exercise 16: Enter a Vendor Invoice with Document Splitting Exercise 17: Enter a Vendor Invoice and Examine the Account Assignments Exercise 18: Create Recurring Entries Exercise 19: Post a Manual Outgoing Payment with Check Printing Exercise 20: Create an Automatic Payment Exercise 21: Execute the Aging Analysis Fiori app Exercise 22: Create a Purchase Order Exercise 23: Post a Goods Receipt Exercise 24: Verify Invoice Details Exercise 25: Display a Purchase Order History Exercise 26: Print a Balance Confirmation Exercise 27: Run a Foreign Currency Valuation Exercise 28: Regroup Accounts Payable by Remaining Term

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Unit 5: 99 102

Exercise 29: Create a Customer List Exercise 30: Maintain Customer Master Records

106 108 110 113 117

Exercise 31: Track Changes to Customer Master Records Exercise 32: Display Changes to Multiple Customer Master Records Exercise 33: Create a Customer Master Record Exercise 34: Create Outgoing Invoices Exercise 35: Create an Accounts Receivable Invoice Using the Complex Posting Screen Exercise 36: Change an Accounts Receivable Invoice Exercise 37: Track Changes to an Accounts Receivable Invoice Exercise 38: Post a Manual Incoming Payment with Difference Exercise 39: Display Accounts Receivable Transactions for a Customer Exercise 40: Create a Dunning Run Exercise 41: Request Account Statements Exercise 42: Perform a Due Date Analysis Using the Fiori App Overdue Receivables Exercise 43: Create a Dispute Case Exercise 44: Create a Sales Order Exercise 45: Create an Outbound Delivery Exercise 46: Create a Billing Document Exercise 47: View Billing Documents from the Customer’s line items Exercise 48: Process a Profitability Analysis Report Exercise 49: Apply a Flat-Rate Individual Value Adjustment Exercise 50: Execute a Valuation Run

120 123 125 128 130 136 139 141 147 150 153 156 158 160 162 Unit 6: 168 171 173 177 180 183 186 191 Unit 7: 194 196 199 201 204 208 216

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Accounts Receivable

Asset Accounting Exercise 51: Create an Asset Master Record Exercise 52: Create Asset Master Worklist Exercise 53: Post an Integrated Asset Acquisitions Exercise 54: Post a Non-Integrated Asset Acquisition Exercise 55: Scrap an Asset Exercise 56: Create an Asset Under Construction Exercise 57: Settle an Asset Under Construction Exercise 58: Create an Asset History Sheet Bank Accounting Exercise 59: Change Bank Data Exercise 60: Create a Bank Master Record Exercise 61: Display Bank Data Exercise 62: Check a House Bank Associated with a Bank Account Exercise 63: Update the Cash Journal Exercise 64: Enter a Check Deposit Transaction Manually Exercise 65: Post-Process a Bank Account Statement

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Unit 8:

Closing Operations in General Ledger Accounting

225 228

Exercise 66: Post a Vendor Invoice for an Insurance Expense Exercise 67: Post an Accrual for an Insurance Expense

235 239

Exercise 68: Enter a G/L Account Document for a Ledger Group Exercise 69: Enter A G/L Account Document for an Extension Ledger Exercise 70: Create the Compact Journal (Document Journal) Exercise 71: Generate New G/L Financial Statements Report Exercise 72: Create a Trial Balance with Analysis for Office

244 247 251

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Unit 1 Exercise 1 Navigate in the SAP Fiori Launchpad

Business Example The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and analytical apps, as well as a generic SAP HANA search. The tiles are logically grouped and predelivered in areas such as Master Data, General Reporting, and Operational Processing. The S4F10 training uses personalized tile groups according the course content such as General Ledger, Accounts Payable, and Accounts Receivable. Depending on the authorization and roles, the user can personalize the Launchpad flexibly.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Log on to the SAP Fiori Launchpad. Locate the link to the Fiori Launchpad by using the desktop search. Enter the Logon credentials given by your instructor. 2. Locate and start the Manage Cost Centers Fiori app using the Controlling tile group for navigation. 3. Locate and start the Display Financial Statement Fiori app using Search. 4. Create your own Display Financial Statement app. This tile should display a financial statement with the values given in the following table. The Fiori app should be available in the My Home tile group. Field Name

Value

Company Code

1010

Ledger

0L (Leading Ledger)

Financial Statement Version

1010

Fin.State. Type

Normal

End Period

Current Month — Current Year

Comparison End Period

Current Month — Previous Year

Currency

EUR

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Unit 1 Solution 1 Navigate in the SAP Fiori Launchpad

Business Example The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and analytical apps, as well as a generic SAP HANA search. The tiles are logically grouped and predelivered in areas such as Master Data, General Reporting, and Operational Processing. The S4F10 training uses personalized tile groups according the course content such as General Ledger, Accounts Payable, and Accounts Receivable. Depending on the authorization and roles, the user can personalize the Launchpad flexibly.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Log on to the SAP Fiori Launchpad. Locate the link to the Fiori Launchpad by using the desktop search. Enter the Logon credentials given by your instructor. a) On the desktop Start page choose Search (magnifying glass) on the upper right of the screen. b) Enter Fiori Launchpad into the Search field. c) To start the SAP Fiori Launchpad Logon click on the displayed search result Fiori Launchpad. d) Enter the following data: Field Name

Value

User

S4F10–##

Password

Welcome1

Language

EN (ask your instructor)

e) Choose Log On. f) Enter the following data: 2. Locate and start the Manage Cost Centers Fiori app using the Controlling tile group for navigation. a) Click on the Controlling tile group in the upper part of the screen. b) To start the app, click on the Manage Cost Centers tile. c) Choose the Home button to go back to the Fiori Launchpad.

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Solution 1: Navigate in the SAP Fiori Launchpad

3. Locate and start the Display Financial Statement Fiori app using Search. a) To open the search entry field, click on the magnifying glass on the upper right of the screen. b) Choose Apps from the drop-down list on the left hand side of the search entry field. c) Enter Display Financial Statement in the search entry field. d) Select App Display Financial Statement from the result list. The Display Financial Statement Fiori app automatically starts. Remain on the Display Financial Statement screen. 4. Create your own Display Financial Statement app. This tile should display a financial statement with the values given in the following table. The Fiori app should be available in the My Home tile group. Field Name

Value

Company Code

1010

Ledger

0L (Leading Ledger)

Financial Statement Version

1010

Fin.State. Type

Normal

End Period

Current Month — Current Year

Comparison End Period

Current Month — Previous Year

Currency

EUR

a) Enter the data given in the table on the Financial Statement screen. b) Choose Go. c) Choose the Share button on the bottom right of the screen. d) Choose the Save as Tile. e) Enter the following data: Field Name

Value

Title

Financial Statement ##

Subtitle

Company Code 1010

Group

My Home

f) Choose OK. g) Choose Home. Your new tile is displayed in the My Home tile group. This is the first tile group in the Fiori Launchpad.

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Unit 1: SAP S/4HANA Overview

h) Start your new tile, Financial Statement ##, to check whether the fields are initialized with the default values. i) Choose the Home button.

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Unit 3 Exercise 2 Assign Company Codes to a Controlling Area

Business Example Company codes must be assigned to a controlling area in order to use the Controlling module. Display the Controlling Area in the G/L Account Determine which controlling area to which company code 1010 is assigned. 1. Determine the controlling area to which company code 1010 is assigned by checking the company code specific master data of the G/L account 71010700. Use the Fiori App Manage G/L Account Master Data in group General Ledger of the Launchpad.

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Unit 3 Solution 2 Assign Company Codes to a Controlling Area

Business Example Company codes must be assigned to a controlling area in order to use the Controlling module. Display the Controlling Area in the G/L Account Determine which controlling area to which company code 1010 is assigned. 1. Determine the controlling area to which company code 1010 is assigned by checking the company code specific master data of the G/L account 71010700. Use the Fiori App Manage G/L Account Master Data in group General Ledger of the Launchpad. a) Go to the Fiori Launchpad and choose tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. Field Name

Value

Chart of Accounts:

YCOA

G/L Account:

71010700

b) Choose Go. c) Choose the account number 71010700 in column G/L Account. d) In the section Company Code Data , a list with company codes is displayed. Company code 1010 is in the list. e) Under Company Code Assignment you see that company code 1010 is assigned to controlling area A000.

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Unit 3 Exercise 3 Display G/L Account Master Data

Business Example In general ledger accounting for the individual company codes, very few daily business transactions are posted. Most of the daily transactions are completed in subsidiary ledgers, such as accounts receivable and accounts payable. Display G/L Account Master Data Display the accounts of chart of accounts YCOA using the Fiori app Manage G/L Account Master Data in the Fiori Launchpad. Display the details of account 11001000 within that chart afterwards. 1. Display the chart of accounts YCOA. 2. Display the details of account 11001000 within the chart. What is the long text of this G/L account in the logon language? 3. What is the account group for this G/L account? 4. Check whether you can translate the name of this account into other languages. 5. The definition of the account contains control parameters. Here, for instance, you define the Account Type. What type of account is account 11001000?

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Unit 3 Solution 3 Display G/L Account Master Data

Business Example In general ledger accounting for the individual company codes, very few daily business transactions are posted. Most of the daily transactions are completed in subsidiary ledgers, such as accounts receivable and accounts payable. Display G/L Account Master Data Display the accounts of chart of accounts YCOA using the Fiori app Manage G/L Account Master Data in the Fiori Launchpad. Display the details of account 11001000 within that chart afterwards. 1. Display the chart of accounts YCOA. a) Go to the Fiori Launchpad and choose tile Manage G/L Account Master Data in the General Ledger group of the launchpad. b) Enter the following data: Field Name

Value

Chart of Accounts

YCOA

G/L Account

Leave Blank

c) Choose the push-button Go to display all accounts of chart of Accounts YCOA. d) If the number of displayed G/L accounts is limited, click on the link Result Change to switch into Change mode. e) Drill down to the 2000000 Liabilities → 2010000 A. Capital and reserves → 2011000 I. Subscribed capital → 2011010 — 1. Subscribed capital balance sheet item by clicking the folder icon in front of the balance sheet item. f) Select 2011010 1. Subscribed capital and choose Assign Accounts at the top of the screen. g) Insert the interval 310000## to 310000## in the line From Acct. To Acct.. h) Select D & C (for debit and credit balance). If you do not see a free row where you can enter your account, use the Next Page icon at the bottom right of the dialog box to insert an empty row. Caution: Do not type over an existing account as you will replace it with your account.

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Unit 3: General Ledger (G/L) Accounting

i) Choose Continue. j) Choose Save. If you are asked for customizing request choose Create button and enter a Short description for your request. Then the changes performed are included in the new customizing request.

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Unit 3 Exercise 9 Enter a G/L Account Posting Using the Fiori App

Business Example Your company has just concluded a EUR 200,000 increase in capital with corporate funds. You now need to enter a G/L account posting for this business transaction. For the consolidated group, it has been decided that financial statements are to be created for each profit center.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. Post G/L Account Document with the Fiori App Use the Fiori app Post General Journal Entries to post the following document: In company code 1010, post the increase in capital of EUR 200,000 to account 310000##. Choose the current date as the posting and document date. Use the account 24098300 (Capital Reserve) for the offsetting line item. Select the screen variant Z_WITH_PROFIT_CENTER. The posting is to be made to profit center T-PCA##. Enter Capital increase group ## in the Header Text field. 1. Enter the increase in capital using the Fiori app Post General Journal Entries in the General Ledger group of the Launchpad.

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Unit 3 Solution 9 Enter a G/L Account Posting Using the Fiori App

Business Example Your company has just concluded a EUR 200,000 increase in capital with corporate funds. You now need to enter a G/L account posting for this business transaction. For the consolidated group, it has been decided that financial statements are to be created for each profit center.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. Post G/L Account Document with the Fiori App Use the Fiori app Post General Journal Entries to post the following document: In company code 1010, post the increase in capital of EUR 200,000 to account 310000##. Choose the current date as the posting and document date. Use the account 24098300 (Capital Reserve) for the offsetting line item. Select the screen variant Z_WITH_PROFIT_CENTER. The posting is to be made to profit center T-PCA##. Enter Capital increase group ## in the Header Text field. 1. Enter the increase in capital using the Fiori app Post General Journal Entries in the General Ledger group of the Launchpad. a) Go to the Fiori Launchpad and choose the tile Post General Journal Entries in the General Ledger group of the Launchpad. b) Open the screen variant list on the upper left hand side of the screen and select the variant Z_WITH_PROFITCENTER from the list. Note: If the screen variant Z_WITH_PROFIT_CENTER is not listed, choose Manage to select this variant from the Manage Screen Variants list. Choose OK to add the variant to your personalized screen variant list. c) Enter the following header data:

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Field Name

Value

Document Date

Current date

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Solution 9: Enter a G/L Account Posting Using the Fiori App

Field Name

Value

Posting Date

Current date

Journal Entry Type

SA

Company Code

1010

Transaction Currency

EUR

Header Text

Capital increase group ##

d) In the first line of the items, enter the following data: Field Name

Value

G/L Account

24098300

Debit Amount

200000

e) Choose the arrow at the beginning of the line or press Enter to open the Details and Account Assigment line item fields. Enter the following account assignment: Field Name

Value

Profit Center

T—PCA##

f) Choose Enter. Result: The segment 1000_A, derived from the profit center T-PCA## will be displayed as further account assignment. g) Choose the arrow at the beginning of the line to close the Details and Account Assignment line item fields. h) In the second line of the items, enter the following data: Field Name

Value

G/L Account

310000##

Credit Amount

200000

i) Choose Simulate on the bottom right of the screen. j) Choose Post on the bottom right of the screen. Result: Document XXXXXXXXX (Current year, 1010) was posted successfully. k) Return to the Fiori Launchpad screen by choosing Home.

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Unit 3 Exercise 10 Display a G/L Account Posting

Business Example Ensure that the posting was completed properly. Check the balance of account 24098300 for your profit center T-PCA## only and take a look at the document.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Display the balance. Check the transaction figures and the balance of account 24098300 in company code 1010 and profit center T-PCA##. To display the account balance, use the Fiori app Display G/L Account Balances. Why do you see only one balance of EUR 200,000? Did all groups not make their debit posting to this account? What happened to the postings of the other groups? 2. What do you have to do in order to see the entire amount that was posted by all groups to account 24098300? 3. Starting from the Display G/L Account Balances Fiori app, display the line items of the account 24098300 for your profit center T-PCA## only. In the balances display, click the balance column of the current period to display all line items that were posted to this account for your profit center T-PCA##. 4. Switch from the line item display to the display of the FI document.

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Unit 3 Solution 10 Display a G/L Account Posting

Business Example Ensure that the posting was completed properly. Check the balance of account 24098300 for your profit center T-PCA## only and take a look at the document.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Display the balance. Check the transaction figures and the balance of account 24098300 in company code 1010 and profit center T-PCA##. To display the account balance, use the Fiori app Display G/L Account Balances. Why do you see only one balance of EUR 200,000? Did all groups not make their debit posting to this account? What happened to the postings of the other groups? a) Go to the Fiori Launchpad and choose the tile Display G/L Account Balances in the General Ledger group of the Launchpad. Enter the following data: Field Name

Value

Ledger

0L

Company Code

1010

G/L Account

24098300

Ledger Fiscal Year

Current year

Period From

Current period

Period To

Current period

b) Choose Filters (X). c) Choose More Filters (X) and select Profit Center. d) Choose OK. e) Enter Profit Center T-PCA## and select the checkbox on the right hand side to also display this filter in the Fiori app header. f) Choose Go.

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Unit 3: General Ledger (G/L) Accounting

You see a balance of EUR 200,000 because you have limited the selection to your own profit center T-PCA##. All other groups posted to different profit centers. Since the transaction figures are kept for each profit center, you can view the account balance for just your profit center. g) Stay on this screen for the next exercise steps. 2. What do you have to do in order to see the entire amount that was posted by all groups to account 24098300? a) To display the total balance for all profit centers, you have to execute the selection again, leaving the Profit Center field blank in the filter fields. 3. Starting from the Display G/L Account Balances Fiori app, display the line items of the account 24098300 for your profit center T-PCA## only. In the balances display, click the balance column of the current period to display all line items that were posted to this account for your profit center T-PCA##. a) To display the line items of account 24098300 for your profit center T-PCA##, click the balance column of the current period. 4. Switch from the line item display to the display of the FI document. a) Click on the Journal Entry number of your just-booked journal entry. b) Choose Manage Journal Entries in the Related Apps section of the window. c) To display the FI document, choose the Back to Journal Entry button on the lower right hand side of the screen. d) Return to the Fiori Launchpad screen by choosing Home.

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Unit 3 Exercise 11 Enter a Complex G/L Account Posting

Business Example Post the same accounting process (increase in capital) for company code 1010 as you did before, using the General posting transaction in the SAP Easy Access Menu. Use the document type SA and the current date as the document and posting date.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Use the screen for the complex posting of G/L account documents in the SAP Easy Access Menu to debit account 24098300 and credit account 310000## for your profit center T-PCA##.

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Unit 3 Solution 11 Enter a Complex G/L Account Posting

Business Example Post the same accounting process (increase in capital) for company code 1010 as you did before, using the General posting transaction in the SAP Easy Access Menu. Use the document type SA and the current date as the document and posting date.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Use the screen for the complex posting of G/L account documents in the SAP Easy Access Menu to debit account 24098300 and credit account 310000## for your profit center T-PCA##. a) On the SAP Easy Access screen, choose Accounting → Financial Accounting → General Ledger → Document Entry → General Posting. Alternatively, enter the transaction code F–02. Field Name

Value

Document date

Today’s date

Document type

SA

Company code

1010

Posting date

Today’s date

Period

Current period

Currency

EUR

First line item Posting key

40

Account

24098300

b) Choose Enter. Enter the following data: Field Name

Value

Amount

200,000

Profit center

T-PCA## (Press button More to enter the Profit Center)

Next line item

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Solution 11: Enter a Complex G/L Account Posting

Field Name

Value

Posting key

50

Account

310000##

c) Choose Enter. Enter the following data: Field Name

Value

Amount

200,000

d) Post your document. Choose

Post.

e) Return to the SAP Easy Access screen.

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Unit 3 Exercise 12 Display a Financial Statement

Business Example Run a (restricted) balance sheet to see if the postings to your new account 310000## are also displayed in the balance sheet.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Choose the Fiori app Display Financial Statement to run the balance sheet for your account 310000## in company code 1010 using financial statement version 1010. Hint: If your postings show up in the section All Accounts under Accounts not assigned, in practice, you would have to alter the financial statement version and include your new account. Run the financial statement for the current posting period (for current year and previous year).

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Unit 3 Solution 12 Display a Financial Statement

Business Example Run a (restricted) balance sheet to see if the postings to your new account 310000## are also displayed in the balance sheet.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Choose the Fiori app Display Financial Statement to run the balance sheet for your account 310000## in company code 1010 using financial statement version 1010. Hint: If your postings show up in the section All Accounts under Accounts not assigned, in practice, you would have to alter the financial statement version and include your new account. Run the financial statement for the current posting period (for current year and previous year). a) Go to the Fiori Launchpad and choose the tile Display Financial Statement in the General Ledger group of the Launchpad. b) Enter the following data in the screen: Field Name

Value

Company Code

1010

Ledger

0L

Financial Statement Version

1010

Fin. State. Type

Normal

End Period

Current period and current year

Comparison End Period

Current period and current year – 1

Currency

EUR

c) Choose Go. d) Choose BALANCE SHEET.

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Unit 3: General Ledger (G/L) Accounting

e) Enter the G/L account number 310000## into the search field on the right hand side and choose the magnifying glass button to search in the hierarchy. Result: The G/L account is displayed in the balance sheet hierarchy under L I A B I L I T I E S –> A. Capital and reserves –> I. Subscribed capital –> 1. Subscribed capital –> . f) Return to the Fiori Launchpad screen by choosing Home.

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Unit 4 Exercise 13 Create a Vendor Master Record

Business Example Your company is expecting a foreign employee to arrive next month who will be spending a year in Germany. A real estate agency is helping you to find an apartment for the employee. The lease has been signed and the accounting department needs to create a master record for the landlord. The monthly rental payments will be made and monitored using this master record.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. In company code 1010, create the Business Partner master record number LANDLORD## for the landlord. The master record should belong to Business Partner Category Person, Business Partner role FI Vendor (FLVN00), and Grouping Ext. alpha-num.numb (a-z; CUST/SUPL) (BPAB).

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Unit 4 Solution 13 Create a Vendor Master Record

Business Example Your company is expecting a foreign employee to arrive next month who will be spending a year in Germany. A real estate agency is helping you to find an apartment for the employee. The lease has been signed and the accounting department needs to create a master record for the landlord. The monthly rental payments will be made and monitored using this master record.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. In company code 1010, create the Business Partner master record number LANDLORD## for the landlord. The master record should belong to Business Partner Category Person, Business Partner role FI Vendor (FLVN00), and Grouping Ext. alpha-num.numb (a-z; CUST/SUPL) (BPAB). a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. b) Choose the Create Person button. c) Enter the following data: Field Name

Value

Business Partner

LANDLORD##

Grouping

Ext. alpha-num.numb (a-z; CUST/ SUPL)

Create in BP role

FI Vendor

d) Choose Enter. e) Choose Create in the Change to another BP role in create mode window. f) On the Address tab, enter the following data:

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Field Name

Value

Title

Title of your choice

First name

First name of your choice

Last name

Last name of your choice

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Solution 13: Create a Vendor Master Record

Field Name

Value

Correspondence lang.

Choose the language of your country

Search term 1

Group ##

Street/House number

Street/House number of your choice

Postal Code

5–digit numeric Postal Code of your choice (replace the ## characters with the number that your instructor assigned you

City

Hamburg

Country

DE

Region

HH

g) On the Identification tab, enter the following data: Field Name

Value

Section Personal Data (Sex)

Enter Personal Data of your choice

h) On the Payment Transactions tab, enter the following data: Field Name

Value

Section Bank Details ID

01

Ctry

DE

Bank Key

99999998

Bank acct

5–digit numeric Bank acct. number of your choice + ## (replace the ## characters with the number that your instructor assigned you). Enter the bank account number without the “+”.

i) Choose Maintain IBAN and confirm the proposed IBAN with Enter. j) Choose Company Code in the icon list bar below the window title Create Person: Role FI VENDOR, to add the following company-code-specific data: Field Name

Value

Company Code

1010

k) Choose Enter and add the following data on the tab page Supplier: Account Management:

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39

Unit 4: Accounts Payable

Field Name

Value

Reconciliation acct.

21100000

Sort key

001

l) Choose tab page Supplier: Payment Transactions and enter the following data: Field Name

Value

Terms of Payment

0001 (Payable immediately Due net)

Payment methods

T (SEPA Credit Transfer)

m) Choose Save. n) Close the browser tab page Maintain Business Partner.

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Unit 4 Exercise 14 Create a Vendor List

Business Example Accounting transactions involving suppliers are recorded in the accounts payable subledger. The accounts are technically divided into account groups. When creating a Business Partner, the selected Business Partner Grouping is assigned to an account group in the accounts payable subledger in customizing. Display Vendor List You want the system to create an overview of the existing vendor master data by listing these records. You are particularly interested in the accounts in account group SUPL. 1. Create a list of all vendors in company code 1010. 2. Create the list for a specific account group. Use a dynamic selection to create a list of all vendors in account group SUPL. Display your vendor Landlord##.

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41

Unit 4 Solution 14 Create a Vendor List

Business Example Accounting transactions involving suppliers are recorded in the accounts payable subledger. The accounts are technically divided into account groups. When creating a Business Partner, the selected Business Partner Grouping is assigned to an account group in the accounts payable subledger in customizing. Display Vendor List You want the system to create an overview of the existing vendor master data by listing these records. You are particularly interested in the accounts in account group SUPL. 1. Create a list of all vendors in company code 1010. a) On the SAP Fiori screen, choose Vendor List. Alternatively, enter the transaction code S_ALR_87012086 in SAP Easy Access Menu. Enter the following data: Field Name

Value

Company code

1010

Search help ID

K (Suppliers by Company Code)

b) Choose Execute (F8). c) Choose the Back button to return to the vendor list initial screen. 2. Create the list for a specific account group. Use a dynamic selection to create a list of all vendors in account group SUPL. Display your vendor Landlord##. a) On the vendor list initial screen, enter the following data: Field Name

Value

Company code

1010

Search help ID

K (Suppliers by Company Code)

b) Choose the

Dynamic selections icon.

c) In the structure on the left side of the screen, select Account Group and then the Copy Selected icon . This copies the field to the Dynamic selections area. Enter the following data:

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Solution 14: Create a Vendor List

Field Name

Value

Account group

SUPL

d) Choose Execute (F8). The list of vendors in company code 1010 that were created using account group SUPL is displayed. e) In the menu bar, choose Edit → Find... f) Enter Landlord## into the search field. g) Choose Enter. h) Click on Landlord## in the No. of hits: result list. i) To return to the SAP Easy Access screen, choose Back twice.

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43

Unit 4 Exercise 15 Enter a Vendor Invoice

Business Example Your company uses SAP S/4HANA as an integrated system. The open vendor items are normally posted to the vendors' accounts through invoice verification in Materials Management (MM). Vendor invoices are posted directly in accounts payable in exceptional cases only, such as in the previous rent scenario. The real estate agent invoices a commission of EUR 4,400 for services rendered. The invoice includes input tax (tax code 1l) of 10 percent, that is EUR 400. A master record already exists for this real estate agency. The number of the master record is T-AV##. The commission invoice has the previous day as the invoice date and was sent directly to the accounting department, without going through the logistics invoice verification. The invoice number is 1##. The payment terms used are ZB01.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Choose the Fiori App Create Incoming Invoices and post the invoice to your Cost Center T-CCA##. Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 65001000 as an offsetting account. Enter the invoice number 1## in the Reference field and enter Real estate commission group ## as the text. Enter Payment Term ZB01 Make a note of the accounting document number. 2. Use the Fiori app Display Supplier Balances to check whether an open item was created for the supplier account when your document was posted. Identify the open item that was generated by your document. 3. To view the whole document, click on the document number you noted down to identify your document, and choose the Manage Journal Entries entry. Although you entered only two items (a vendor item and an expense item), the displayed document also contains a third item. What sort of item is it and how was it generated? Note: This fact sheet displays contextual information about the G/L Accounting Document. You can navigate to its related business objects and you can access related transactions in operational systems. 4. Which reconciliation account is defined in the master record of the supplier T-AV##? 5. Choose the Display G/L Account Balances Fiori App to check whether the commission amount has been posted to this reconciliation account in the General Ledger. Restrict the

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Exercise 15: Enter a Vendor Invoice

balance display to your profit center, T-PCA## (derived from the cost center T-CCA## automatically based on the Customizing settings).

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45

Unit 4 Solution 15 Enter a Vendor Invoice

Business Example Your company uses SAP S/4HANA as an integrated system. The open vendor items are normally posted to the vendors' accounts through invoice verification in Materials Management (MM). Vendor invoices are posted directly in accounts payable in exceptional cases only, such as in the previous rent scenario. The real estate agent invoices a commission of EUR 4,400 for services rendered. The invoice includes input tax (tax code 1l) of 10 percent, that is EUR 400. A master record already exists for this real estate agency. The number of the master record is T-AV##. The commission invoice has the previous day as the invoice date and was sent directly to the accounting department, without going through the logistics invoice verification. The invoice number is 1##. The payment terms used are ZB01.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Choose the Fiori App Create Incoming Invoices and post the invoice to your Cost Center T-CCA##. Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 65001000 as an offsetting account. Enter the invoice number 1## in the Reference field and enter Real estate commission group ## as the text. Enter Payment Term ZB01 Make a note of the accounting document number. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. b) Enter the company code if the company code dialog box appears. Field Name

Value

Company code

1010

Choose Enter. c) On the Basic data tab page, enter the following data:

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Field Name

Value

Vendor

T-AV##

Invoice date

yesterday’s date

Posting Date

today's date

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Solution 15: Enter a Vendor Invoice

Field Name

Value

Reference

1##

d) Choose Enter. Note the link to the vendor master record on the right of the screen. Enter this data: Field Name

Value

Amount

4400

Tax amount

400

Tax code

(1I – 10% Input Tax (training))

Text

*Real estate commission group ##

e) In the Payment tab, enter Pmnt Terms: ZB01 and press enter. f) Choose the Tree on button. Open the Screen variants for items folder. Select the Z_WITH_COST_CENTER variant with a double click. Enter the following data: Field Name

Value

G/L account

65001000

D/C

Debit

Amount in Doc.curr.

4000

Tax code

1I

Cost center

T-CCA##

g) Choose Post. Caution: Do not choose the Park document icon.

h) Make a note of the accounting document number: ___________________ i) Close the Create Incoming Invoices browser tab. 2. Use the Fiori app Display Supplier Balances to check whether an open item was created for the supplier account when your document was posted. Identify the open item that was generated by your document. a) Go to the Fiori Launchpad and choose the tile Display Supplier Balances in the Accounts Payable group of the Launchpad. Field Name

Value

Supplier

T-AV##

Company Code

1010

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47

Unit 4: Accounts Payable

Field Name

Value

Fiscal Year

Current year

b) Choose Go. c) Click on the balance of the current month. Result: A list of open items appears. d) Stay on this screen for the next exercise step. 3. To view the whole document, click on the document number you noted down to identify your document, and choose the Manage Journal Entries entry. Although you entered only two items (a vendor item and an expense item), the displayed document also contains a third item. What sort of item is it and how was it generated? Note: This fact sheet displays contextual information about the G/L Accounting Document. You can navigate to its related business objects and you can access related transactions in operational systems. a) Click on the document number you noted down to identify your document. b) Choose Manage Journal Entriest on the Document Number screen. c) Refer to the Items section and view the third item. d) Result: An input tax item (Account 12600000) has been automatically generated. The tax code you entered determines which account the tax is posted to. e) Click on the account number 12600000 to display the G/L account text. f) Choose Back on the upper left hand side of the screen. g) Choose Home to go back to the Fiori Launchpad. 4. Which reconciliation account is defined in the master record of the supplier T-AV##? a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. Enter the following data on the Find tab page: Field Name

Value

Business Partner

T-AV##

b) Choose Start to find the business partner. c) Double-click on the (Business) Partner number T-AV##. d) Select BP role FI Vendor. e) Choose Company Code in the upper part of the screen. f) Enter the company code 1010 and press Enter.

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Solution 15: Enter a Vendor Invoice

Result: You find the reconciliation account on the Supplier: Account Management tab page. In this case, the number is 21100000. g) Close the Maintain Business Partner browser tab. 5. Choose the Display G/L Account Balances Fiori App to check whether the commission amount has been posted to this reconciliation account in the General Ledger. Restrict the balance display to your profit center, T-PCA## (derived from the cost center T-CCA## automatically based on the Customizing settings). a) Go to the Fiori Launchpad and choose the tile Display G/L Account Balances in the General Ledger group of the Launchpad. Field Name

Value

Ledger

0L (Leading Ledger)

Company Code

1010

G/L Account

21100000

Ledger Fiscal Year

Current year

Period From

Current period

Period To

Current period

Profit Center

T-PCA##

Note: Steps b to g are only required if the Profit Center field is not offered as the filter field. b) Choose Filters (X). c) Choose the More Filters (X) entry and select the Profit Center checkbox. d) Confirm your selection with OK . e) Enter the Profit Center T-PCA##. f) To add the Profit Center field to the filter bar, select the checkbox on the right hand side. g) Choose Go. h) Click on the balance of the current period to display the value that you entered. i) Choose Home to go back to the Fiori Launchpad.

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Unit 4 Exercise 16 Enter a Vendor Invoice with Document Splitting

Business Example We receive a service invoice for the inspection of two company cars. The invoice refers to two different cost centers and thus two different profit centers. The invoice amount is EUR 1,100. The amount includes input tax (tax code 1l) of 10 percent, that is, EUR 100. EUR 600 is attributed to the cost center, T-CCA##, and EUR 400 to cost center T-CCB##. A master record already exists for the car dealership (vendor number T-AC90). The invoice has the previous day as the invoice date and was sent directly to the accounting department, without going through logistics invoice verification. The invoice has the number 4##. The G/L account assignment is to account 65003000 (Vehicle Costs).

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post the invoice from supplier T-AC90 using the Fiori app Create Incoming Invoices on the two cost centers specified (T-CCA## and T-CCB##). Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 65003000 as an offsetting account. Enter the invoice number in the Reference field and enter Inspection costs group ## as the text. Note down the accounting document number. Display the document. Choose a layout in which the Profit Center field is displayed. You want to make sure that this document is suitable for creating financial statements at profit center level. Call up the relevant document view. 2. Display the document. Use the option to switch between each document view. Use a layout in which all the relevant fields are displayed. If this is not the case, choose layout / AC_1 (Layout with Cost Center, Profit Center, Segment, Functional Area). What distinguishes the Entry View from the Leading Ledger view?

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Unit 4 Solution 16 Enter a Vendor Invoice with Document Splitting

Business Example We receive a service invoice for the inspection of two company cars. The invoice refers to two different cost centers and thus two different profit centers. The invoice amount is EUR 1,100. The amount includes input tax (tax code 1l) of 10 percent, that is, EUR 100. EUR 600 is attributed to the cost center, T-CCA##, and EUR 400 to cost center T-CCB##. A master record already exists for the car dealership (vendor number T-AC90). The invoice has the previous day as the invoice date and was sent directly to the accounting department, without going through logistics invoice verification. The invoice has the number 4##. The G/L account assignment is to account 65003000 (Vehicle Costs).

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post the invoice from supplier T-AC90 using the Fiori app Create Incoming Invoices on the two cost centers specified (T-CCA## and T-CCB##). Use the Z_WITH_COST_CENTER screen variant. Use the G/L account 65003000 as an offsetting account. Enter the invoice number in the Reference field and enter Inspection costs group ## as the text. Note down the accounting document number. Display the document. Choose a layout in which the Profit Center field is displayed. You want to make sure that this document is suitable for creating financial statements at profit center level. Call up the relevant document view. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. b) Enter the following company code if the company code dialog box appears: Field Name

Value

Company code

1010

c) Press Enter. d) On the Basic data tab page, enter the following data: Field Name

Value

Vendor

T-AC90

Invoice date



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51

Unit 4: Accounts Payable

Field Name

Value

Posting date



Reference

4##

e) Choose Enter. f) Confirm warning messages with Enter. g) A link to the vendor master record is now shown on the right of the screen. Enter the following data: Field Name

Value

Amount

1100

Tax amount

100

Tax code

(1I – 10% Input Tax (training))

Text

*Inspection costs group ##

h) Select the Tree on button. In the Screen variants for items folder, select the variant, Z_WITH_ COST_ CENTER. Enter the following in separate line items: Field Name

Value

G/L account

65003000

D/C

Debit

Amount in doc. curr.

600

Tax code

1I

Cost center

T-CCA##

Field Name

Value

G/L accountt

65003000

D/C

Debit

Amount in doc. curr.

400

Tax code

1I

Cost center

T-CCB##

i) Choose Post. Do not choose the Park document icon. j) Make a note of the accounting document number. k) Do not close the Create Incoming Invoices browser tab page. 2. Display the document. Use the option to switch between each document view. Use a layout in which all the relevant fields are displayed. If this is not the case, choose layout /

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Solution 16: Enter a Vendor Invoice with Document Splitting

AC_1 (Layout with Cost Center, Profit Center, Segment, Functional Area). What distinguishes the Entry View from the Leading Ledger view? a) Choose Document → Display in the menu bar. Result: You are in the data entry view, Display Document: Data Entry View. You see the three line items that you entered and the tax item generated automatically by the system. b) On the line item level, choose the layout variant /AC_1 (Layout with Cost Center, Profit Center, Segment, Funct. Area) from the Layout Setting Global drop down list. This layout shows that the two expense items refer to different profit centers and segments. The vendor line item and the tax item are displayed without profit center and segment assignment. c) Choose the General Ledger View button to switch from the Data Entry View to the General Ledger View of Ledger 0L. Result: Instead of the four line items, six are displayed in the Leading Ledger view (the ledger views are also called general ledger or split views). After the amounts in the G/L account have been split, the amounts for the vendor payables and tax items are split in the same way. This ensures that the balance for each profit center is zero. Note: To ensure that the balance sheet can also be created at profit center and/or segment level, the balance must be zero in the document at profit center and/or segment level. This is why document splitting is used. When the document is posted, the system automatically splits the document according to the Customizing settings. d) Close the Create Incoming Invoices browser tab.

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53

Unit 4 Exercise 17 Enter a Vendor Invoice and Examine the Account Assignments

Business Example We receive a service invoice for the inspection of another company car. Ongoing costs for all vehicles are typically entered in the Vehicles cost center. At the same time, your company wants to be able to evaluate costs for each vehicle with an internal order. The G/L account type Primary Costs or Revenue has to be assigned to the corresponding expense account in order to post to objects (such as cost center or internal orders) in Controlling.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Display the G/L Account type Primary Costs or Revenue for G/L account 65003000 using the Fiori app Manage G/L Account Master Data. 2. You receive a service invoice for a company car (internal order: T-CAR##) in the amount of EUR 550. Enter the incoming invoice under vendor number T-AC90. (Use the screen variant Z_WITH_COST_CENTER.) Choose the Calculate Tax option. Use tax code 1l (input tax (training) 10 percent). Post the expense to the account, 65003000, vehicle costs. Enter the costs on the T-CAR## order. 3. Display the costs in the cost center for Motor Pool – Staff (101101) and the internal order T-CAR##.

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Unit 4 Solution 17 Enter a Vendor Invoice and Examine the Account Assignments

Business Example We receive a service invoice for the inspection of another company car. Ongoing costs for all vehicles are typically entered in the Vehicles cost center. At the same time, your company wants to be able to evaluate costs for each vehicle with an internal order. The G/L account type Primary Costs or Revenue has to be assigned to the corresponding expense account in order to post to objects (such as cost center or internal orders) in Controlling.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Display the G/L Account type Primary Costs or Revenue for G/L account 65003000 using the Fiori app Manage G/L Account Master Data. a) Go to the Fiori Launchpad and choose the tile Manage G/L Account Master Data in the General Ledger group of the Launchpad. b) In the filter bar, enter the following data: Field name

Value

Chart of Accounts:

YCOA

G/L Account:

65003000

c) Choose Go to display the G/L account. Result: In the Items section of the screen you see that the G/L account type Primary Costs or Revenue is assigned to the G/L account, 65003000. d) Close the Manage G/L Account Master Data browser tab page. 2. You receive a service invoice for a company car (internal order: T-CAR##) in the amount of EUR 550. Enter the incoming invoice under vendor number T-AC90. (Use the screen variant Z_WITH_COST_CENTER.) Choose the Calculate Tax option. Use tax code 1l (input tax (training) 10 percent). Post the expense to the account, 65003000, vehicle costs. Enter the costs on the T-CAR## order. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in theAccounts Payable group of the Launchpad. Enter the company code if the company code dialog box appears.

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55

Unit 4: Accounts Payable

Field name

Value

Company code

1010

Choose Enter. On the Basic data tab page, enter the following data: Field name

Value

Vendor

T-AC90

Invoice date

Yesterday’s date

Posting Date

Today's date

Reference

10##

Choose Enter. A link to the vendor master record is now shown on the right of the screen. Enter the following data: Field name

Value

Amount

550

Calculate tax Tax code

1I – (10% Input Tax)

Text

*Service invoice company car car##

Choose the Tree on button. In the Screen variants for items folder, select the Z_WITH_COST_CENTER screen variant. Enter the following data: Field name

Value

G/L acct

65003000

D/C

Debit

Amount in doc. curr.

550

Tax code

1I

Order

T-CAR##

b) Choose Enter. Hint: This automatically fills in the cost center 101101 (Motor Pool — Staff) in the line item. In the master data of the statistical order T-CAR##, this cost center is now defined as a real cost center to be posted. c) Choose Post. Do not choose the Park document icon.

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Solution 17: Enter a Vendor Invoice and Examine the Account Assignments

d) Close the browser tab page Create Incoming Invoices. 3. Display the costs in the cost center for Motor Pool – Staff (101101) and the internal order T-CAR##. a) Go to the Fiori Launchpad and choose the tile Cost Centers – Plan/Actual in the Controlling group of the Launchpad. Enter the following data: Field name

Value

Fiscal Year

Current Year

Category

ACT01

Posting Period

is (from the drop-down list) + Current month

Company Code

1010

Cost Center:

101101

b) Choose Go. Result: You receive an overview of actual costs posted to cost center 101101 in connection with G/L Account Vehicle Costs (= G/L Account number 65003000). c) Close the browser tab page Cost Centers – Plan/Actual. d) Go to the Fiori Launchpad and choose the tile Internal Orders – Plan/Actual in the Controlling group of the Launchpad and enter the following data: Field name

Value

Fiscal Year:

Current Year

Category:

ACT01

Posting Period:

is (from the drop-down list) + Current month

Company Code:

1010

Order number:

T-CAR##

e) Choose Go. Result: You receive an overview of actual costs posted to internal order T-CAR## in connection with G/L Account Vehicle Costs (= G/L Account number 65003000). f) Close the browser tab Internal Orders – Plan/Actual.

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57

Unit 4 Exercise 18 Create Recurring Entries

Business Example In our rent scenario, the rent is EUR 2,000 per month (input tax is 0 percent, tax code V0) and is due on the first of every month. The rental payments should start next month. The rental agreement has the number 0815. It is valid for exactly one year; then the employee will return to his or her native country. To ensure that the posting and payment of the open rent item is carried out, the open item should be generated automatically.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create a recurring entry document for the rent payable. The document should be document type KR. Enter contract 0815 as the Reference. Use the vendor account no. Landlord## for the landlord. Use the text edit format RENT for the item text. The offsetting entry is made to account 63005000 (Office/Building Rent). Debit the rent to this account. The employee works for cost center T-CCA##. Use 0001 as terms of payment. 2. The recurring entry program must be run once a month so that actual documents are generated from the monthly recurring entry documents. Start the recurring entry program. 3. To assist you with the entries on the selection screen, report variant S4F10 was created. Use this variant and replace ## with your group number in the three indicated fields. Enter the first of the next month as the settlement period.

Caution: It is important that you use only the recurring entry documents for your own user, S4F10-##, so each group can carry out its own recurring entries.

Note: Replace ## with your group number. 4. The recurring entry program generates a batch input session that must be processed so the actual documents are posted. Have the system process the batch input session in the foreground so you can see how batch input processing works. The batch input session would normally be much larger

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Exercise 18: Create Recurring Entries

(depending on the number of recurring entry documents), and would be processed in the background.

Caution: Process only the session that you created yourself.

5. Check whether the batch input session has generated an open item for the rent payable. Display the related documents of the automatically generated rent item from the batch input session.

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59

Unit 4 Solution 18 Create Recurring Entries

Business Example In our rent scenario, the rent is EUR 2,000 per month (input tax is 0 percent, tax code V0) and is due on the first of every month. The rental payments should start next month. The rental agreement has the number 0815. It is valid for exactly one year; then the employee will return to his or her native country. To ensure that the posting and payment of the open rent item is carried out, the open item should be generated automatically.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create a recurring entry document for the rent payable. The document should be document type KR. Enter contract 0815 as the Reference. Use the vendor account no. Landlord## for the landlord. Use the text edit format RENT for the item text. The offsetting entry is made to account 63005000 (Office/Building Rent). Debit the rent to this account. The employee works for cost center T-CCA##. Use 0001 as terms of payment. a) Go to the Fiori Launchpad and choose the tile Enter Recurring Entry in the Accounts Payable group of the Launchpad. Enter the following data: Field Name

Value

Company Code

1010

First run on



Last run on



Interval in months

1

Run date

1

Currency

EUR

Document type

KR

Reference

Contract 0815

Posting key (PstKy)

31

Account

LANDLORD##

b) Choose Enter.

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Solution 18: Create Recurring Entries

c) On the Enter Recurring Entry Add Vendor Item screen, enter the following data: Field Name

Value

Amount

2000

Payment terms

0001

Text

*RENT

Posting key (PstKy)

40

Account

63005000

d) Choose Enter. If you receive a message about having changed the payment terms, chooseEnter again. e) On the Recurring Entry Add Vendor Item screen, enter the following data: Field Name

Value

Amount

2000

Tax code

V0

Cost center

T-CCA##

f) Choose Post. Make a note of the document number _________________. Note the message about the document being stored but not posted. g) Close the browser tab page Enter Recurring Entry. 2. The recurring entry program must be run once a month so that actual documents are generated from the monthly recurring entry documents. Start the recurring entry program. a) Got to the Fiori Launchpad and choose the tile Create Posting Documents from Recurring Documents in the Accounts Payable group of the Launchpad. 3. To assist you with the entries on the selection screen, report variant S4F10 was created. Use this variant and replace ## with your group number in the three indicated fields. Enter the first of the next month as the settlement period.

Caution: It is important that you use only the recurring entry documents for your own user, S4F10-##, so each group can carry out its own recurring entries.

Note: Replace ## with your group number. a) From the icon list below the header Create Posting Documents from Recurring Documents, choose the “Get Variant...” icon. b) Choose the variant S4F10.

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61

Unit 4: Accounts Payable

The displayed variant should suggest the following data: Field Name

Value

Company code

1010

Settlement period



User

S4F10-##

Batch input session name

RECDOC##

User name

S4F10-##

Hold processed session

Selected

c) Enter the recurring document previously created 91XXXXXXXX and the fiscal year. d) Choose Execute. Note: A message should appear in the status bar informing you that session RECDOC## was created. If this message does not appear, one of the following has happened: ●

The recurring entry original document was not created correctly.

●

Your selections for the recurring entry program were incorrect.

●

Another group has generated your recurring entry.

e) Close the browser tab page Create Posting Documents from Recurring Documents. 4. The recurring entry program generates a batch input session that must be processed so the actual documents are posted. Have the system process the batch input session in the foreground so you can see how batch input processing works. The batch input session would normally be much larger (depending on the number of recurring entry documents), and would be processed in the background.

Caution: Process only the session that you created yourself. a) Go to the Fiori Launchpad and choose the tile Process Batch Input Session in the Accounts Payable group of the Launchpad. b) On the Batch Input: Session Overview screen, select the session RECDOC##. c) Choose Process. d) Select the run mode Process/Foreground, then choose Process. Observe how the system enters values from the session on a sequence of screens. Accept each screen and bypass any messages by choosing Enter.

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Solution 18: Create Recurring Entries

When you see “Processing of batch input session completed,” choose Exit batch input. 5. Check whether the batch input session has generated an open item for the rent payable. Display the related documents of the automatically generated rent item from the batch input session. a) Go to the Fiori Launchpad and choose the tile Manage Supplier Line Items in the Accounts Payable group of the Launchpad. Enter the following data in the filter bar: Field Name

Value

Supplier

LANDLORD##

Company Code

1010

Status

Open Items

Open on Key Date

1st of the next month

Item Type

Normal Items

b) Choose Go. You should see the open rent item of 2,000 EUR for next month. c) Click on the document number 19XXXXXXXX. d) Choose Define Links on the next screen. e) On the Define Link List select Display Journal Entries and choose OK. f) In the previous screen, select Display Journal Entries then choose Display Document Header. g) The Recurring Entry Document 91XXXXXXXX is included. Why is this included? Answer: The next run date has also been updated.

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63

Unit 4 Exercise 19 Post a Manual Outgoing Payment with Check Printing

Business Example The real estate agency, T-AV##, requires the money urgently and asks the accounting department to make the payment quickly.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Change the correspondence language of the Business Partner Master Record T-AV## to the language of your country. 2. Post a manual outgoing payment with simultaneous cheque printing. The payment is to be made through the house bank S4F10 and Account—ID GIRO. Enter LP01 as the printer. Have the system calculate the payment amount. Use payment method S. 3. Make a note of the number of the payment document and print out the check. 4. Check whether the outgoing payment has cleared the original open item, and write down how much cash discount was calculated and posted.

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Unit 4 Solution 19 Post a Manual Outgoing Payment with Check Printing

Business Example The real estate agency, T-AV##, requires the money urgently and asks the accounting department to make the payment quickly.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Change the correspondence language of the Business Partner Master Record T-AV## to the language of your country. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Payable group of the Launchpad. b) Enter Business Partner T-AV## and choose Enter. c) In the menu bar, choose Business Partner → Display Change. d) Enter your correspondence language on the Address tab page if it has not been entered already. You will find this field in the Name area of the tab page. e) Choose Save. f) Close the browser tab page Maintain Business Partner. 2. Post a manual outgoing payment with simultaneous cheque printing. The payment is to be made through the house bank S4F10 and Account—ID GIRO. Enter LP01 as the printer. Have the system calculate the payment amount. Use payment method S. a) Go to the Fiori Launchpad and choose tile Post Supplier Outgoing Payments With Print in the Accounts Payable group of the Launchpad. The Payment with printout: Header Data screen is displayed. Enter the following data:

Hint: If you do not see this header screen, use the Back icon to return to it. Once you access this header screen when you log on, the system assumes you want to keep the same header information for all single cheques. This screen is therefore skipped after you enter data on it for the first time.

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Unit 4: Accounts Payable

Field Name

Value

Company code

1010

Payment method

S

House bank

S4F10

Printer for forms

LP01

Calculate pmnt amnt

Select this screen

Print immediately

Select this screen

b) Choose the Enter Payments button. c) In the Payee section, enter the following data: Field Name

Value

Vendor

T-AV##

d) Adopt all of the other data. e) Choose Process Open Items. f) If the open item is not automatically selected (Assigned = 0,00), double-click on the EUR Gross amount. g) Choose Post. h) If House Bank – ID and Acct. – ID is required for posting the outgoing payment, enter the following data: Field Name

Value

House Bank

S4F10

Acct. ID

GIRO

i) Choose Post. 3. Make a note of the number of the payment document and print out the check. a) Make a note of your document number: ___________________ b) Confirm information about the document number with Enter. This automatically displays an overview of generated payment media. c) Double-click on Check in the Overview of generated payment media window. d) Place the cursor on the correct spool file checkbox. e) Choose the Display contents icon. The cheque is displayed and can be printed from the printer that is installed. Use the scroll bar to view the entire cheque. f) Close the browser tab page Post Supplier Outgoing Payments With Print. 4. Check whether the outgoing payment has cleared the original open item, and write down how much cash discount was calculated and posted.

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Solution 19: Post a Manual Outgoing Payment with Check Printing

a) Go to the Fiori Launchpad and choose the tile Manage Supplier Line Items in the Accounts Payable group of the Launchpad. Enter the following data in the filter bar: Field Name

Value

Supplier

T-AV##

Company Code

1010

Status

Cleared Items

Clearing Date

Current date

Item Type

Normal Items

b) Choose Go. c) Click on the payment document number 15XXXXXXXX. d) Choose Manage Journal Entries on the Document number window. e) If only one line item is displayed, choose Back to Journal Entry on the bottom right of the screen. Result: You will see the item for posting the cash discount received (account number 70040000). The vendor T-AV## grants a 3 percent cash discount for payment made within 14 days so you receive a cash discount of 120 EUR on your payment of 4000 EUR. In addition, 12 EUR are posted to the input tax account as a tax on sales or purchases. f) Choose the Home button to go back to the Fiori Launchpad.

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Unit 4 Exercise 20 Create an Automatic Payment

Business Example The A/P department runs the payment program once a week. The rent is paid automatically by the payment program at the beginning of the next month together with all the other open vendor items.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Check if a vendor invoice is created for vendor T—AV##. If no vendor invoice is created, create a new one using the tile Create Incoming Invoice under Accounts Payable group. 2. Create your own payment run. Enter the first day of the next month as the run date and your group, GR##, as the identification. To pay the open invoices for vendor accounts T—AV##, use the data in the following table to run the automatic payment run: Field Name

Value

Run Date

Current date

Identification

GR##

Posting Date

Current date

Docs entered up to

Current date

Company Code

1010

Payment Method

T

Next Payment Date

Current date plus one month

Supplier

T-AV##

Due date check for open items

Select

Selected Payment methods

Can be selected if “Attempted but Failed Payment Methods is not selected”.

Attempted but Failed Payment Methods Can be select if “Selected Payment methods is not selected”. Required Supplier

T-AV##

3. Create the proposal run and schedule it to run immediately.

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Exercise 20: Create an Automatic Payment

4. Schedule a payment run to start immediately. 5. Display the Payment Medium. Use the data provided in the following table: Field Name

Value

Run Date

current date

Identification

GR##

Payment runs

automatically selected

Data Medium (not yet transferred externally)

automatically selected

Data Medium (w/o account statement)

automatically selected

6. Check whether the automatic payment run has cleared the original open item. Drill down from the balance of the vendor's account to the payment document. View the complete payment document with the document overview icon.

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Unit 4 Solution 20 Create an Automatic Payment

Business Example The A/P department runs the payment program once a week. The rent is paid automatically by the payment program at the beginning of the next month together with all the other open vendor items.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Check if a vendor invoice is created for vendor T—AV##. If no vendor invoice is created, create a new one using the tile Create Incoming Invoice under Accounts Payable group. 2. Create your own payment run. Enter the first day of the next month as the run date and your group, GR##, as the identification. To pay the open invoices for vendor accounts T—AV##, use the data in the following table to run the automatic payment run: Field Name

Value

Run Date

Current date

Identification

GR##

Posting Date

Current date

Docs entered up to

Current date

Company Code

1010

Payment Method

T

Next Payment Date

Current date plus one month

Supplier

T-AV##

Due date check for open items

Select

Selected Payment methods

Can be selected if “Attempted but Failed Payment Methods is not selected”.

Attempted but Failed Payment Methods Can be select if “Selected Payment methods is not selected”. Required Supplier

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T-AV##

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Solution 20: Create an Automatic Payment

a) On the SAP Fiori screen, from the main top menu, choose Accounts Payable → Manage Automatic Payments. Alternatively, enter the transaction code F110 in SAP Easy Access Menu. b) On the Manage Automatic Payments screen, choose the Add button (+) at the right side of the screen and enter the required data in the Run Date and Identification fields. c) Choose Create. d) In the Payment Controls tab and enter the required data in the Company Code, Payment Methods, Supplier, Posting date (payment methods), Docs Entered Up To and Next Payment Date fields. e) Under the Free selection section, certain field can be selected as selection criteria for current payment run. f) Choose the Additional Log tab, select the required logging types, and enter the required supplier. g) Choose Save and Back to return to the Manage Automatic Payments screen. h) Choose Go and in the Parameter Created tab the run is updated (X). i) If the Parameter Created needs to be changed, select the Parameter Created identification and in the next screen choose Edit. 3. Create the proposal run and schedule it to run immediately. a) On the Manage Automatic Payments — Parameter Created tab, select the run previously created and choose Schedule — Proposal. b) In the Schedule Proposal dialog box, select Start Immediately and choose Schedule. c) The information message Proposal has been scheduled is displayed in the screen. d) The proposal created is updated in the Proposal Processed tab after being transferred from the Parameter Created tab. e) Select the payment proposal created and choose the arrow under Revise column. 4. Schedule a payment run to start immediately. a) On the Manage Automatic Payments — Proposal Processed screen, select the proposal run previously created and choose Schedule. b) In the Schedule Payment dialog box, select Start Immediately and select Schedule. The information message “Payment has been scheduled” is displayed on the screen. The payment run created is updated in the tab Payment Processed being transferred from tab Proposal Processed tab. c) Choose the Payment Processed tab and check the log where the message Posting Orders: 1 generated, 1 completed is displayed. d) Select Open. e) In the new screen choose the Payments tab. The payment document is displayed. f) Take a note of the payment document number:___________________. g) Choose Home to return to initial screen. 5. Display the Payment Medium.

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Unit 4: Accounts Payable

Use the data provided in the following table: Field Name

Value

Run Date

current date

Identification

GR##

Payment runs

automatically selected

Data Medium (not yet transferred externally)

automatically selected

Data Medium (w/o account statement)

automatically selected

a) On the SAP Fiori initial screen choose Accounts Payable → Administrate Data Medium. b) On the Data Medium Administration enter the data provide in the above table and choose Overview. c) In the Data Medium Overview a line with the file created will be displayed. d) Select the line and choose Display DME contents. 6. Check whether the automatic payment run has cleared the original open item. Drill down from the balance of the vendor's account to the payment document. View the complete payment document with the document overview icon. a) On the SAP Fiori screen, choose Accounts Payable → Manage Supplier Line Items. Field Name

Value

Supplier

T-AV##

Company code

1010

Status

Cleared Items

Company code

1010

Clearing Date

Current Date

b) Choose Go. c) The invoice and payment document will be displayed. The original open item has now been cleared and a payment item (document type ZP) has been created. d) Return to the SAP Fiori screen.

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Unit 4 Exercise 21 Execute the Aging Analysis Fiori app

Business Example To gain an overview of the open items that are due in the future, you can choose the Fiori app Aging Analysis Payable Amount for due date analysis. 1. Carry out this app for company code 1010.

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Unit 4 Solution 21 Execute the Aging Analysis Fiori app

Business Example To gain an overview of the open items that are due in the future, you can choose the Fiori app Aging Analysis Payable Amount for due date analysis. 1. Carry out this app for company code 1010. a) Go to the Fiori Launchpad and choose the tile Aging Analysis Payable Amount. b) Choose Company Code and select the Company Code 1010 from the given list. c) Choose OK. d) Click on the bar for Overdue Amounts and choose By Aging from the given list. e) Return to the Fiori Launchpad by choosing the Home button.

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Unit 4 Exercise 22 Create a Purchase Order

Business Example Your company buys from vendors using an integral process that begins in Materials Management where accounting documents are automatically created. 1. Create a purchase order for the plant 1010 using the Fiori app Create Purchase Order. Order 100 pieces of material number T-R5##. Use the existing purchasing info record for this material with supplier T-SUP03. Choose storage location material warehouse. The purchasing info record contains information on a specific material and a vendor supplying the material. For example, the vendor's current pricing is stored in the info record. The info record allows buyers to quickly determine: ●

Which materials have been previously offered or supplied by a specific vendor

●

Which vendors have offered or supplied a specific material

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Unit 4 Solution 22 Create a Purchase Order

Business Example Your company buys from vendors using an integral process that begins in Materials Management where accounting documents are automatically created. 1. Create a purchase order for the plant 1010 using the Fiori app Create Purchase Order. Order 100 pieces of material number T-R5##. Use the existing purchasing info record for this material with supplier T-SUP03. Choose storage location material warehouse. The purchasing info record contains information on a specific material and a vendor supplying the material. For example, the vendor's current pricing is stored in the info record. The info record allows buyers to quickly determine: ●

Which materials have been previously offered or supplied by a specific vendor

●

Which vendors have offered or supplied a specific material

a) Go to the Fiori Launchpad and choose the tile Create Purchase Order in the Purchase Order Processing group of the Launchpad. b) Enter the following data: Field Name

Value

Search

T—R5##

Supplier

T-SUP03

Purchasing Document

Select Info Record from the drop-down list

c) Choose Go. d) Select the checkbox on the left hand side for the info record related to the supplier TSUP03. e) Choose Create on the bottom right of the screen. f) Enter the following data: Field Name

Value

Section Items — General Data Plant

1010

Quantity

100

g) Choose the Process Flow tab in the Items section of the screen.

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Solution 22: Create a Purchase Order

h) Select the following fields: Field Name

Value

Goods Receipt

Select

Invoice Receipt

Select

i) Choose Submit to create the purchase order. j) Write down the purchase order number:______________________________. k) Choose the Home button.

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Unit 4 Exercise 23 Post a Goods Receipt

Business Example Your company has received the tyres and tubes (Material T-R5##). 1. Display your purchase order and post a goods receipt in reference to this order.

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Unit 4 Solution 23 Post a Goods Receipt

Business Example Your company has received the tyres and tubes (Material T-R5##). 1. Display your purchase order and post a goods receipt in reference to this order. a) Go to the Fiori Launchpad and choose the tile My Purchasing Document Items in the Purchase Order Processing group of the Launchpad. b) Enter the following data: Field Name

Value

Search

T-R5##

Supplier

T-SUP03

c) Choose Go. d) Click on the Purchase Orders tab page to display your order. e) Select the check box on the left hand side of your purchase order. f) Choose Post Goods Receipt for Purchase Order. g) Enter the Storage Location 101C and choose Post. h) Make a note of your goods receipt document number:___________________________.

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Unit 4 Exercise 24 Verify Invoice Details

Business Example Your company has received the invoice from the vendor. Enter the details of the invoice. The invoice details are compared with the purchase order and the goods receipt document. 1. Open the Fiori app Create Supplier Invoice and enter the invoice from the invoicing party TSUP03. The amount is EUR 715,00, including tax of 10 percent (tax code 1I). Use today’s date as the posting and invoice date. Enter the purchase order number you created as a reference.

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Unit 4 Solution 24 Verify Invoice Details

Business Example Your company has received the invoice from the vendor. Enter the details of the invoice. The invoice details are compared with the purchase order and the goods receipt document. 1. Open the Fiori app Create Supplier Invoice and enter the invoice from the invoicing party TSUP03. The amount is EUR 715,00, including tax of 10 percent (tax code 1I). Use today’s date as the posting and invoice date. Enter the purchase order number you created as a reference. a) Go to the Fiori Launchpad and choose the tile Create Supplier Invoice in the Purchase Order Processing group of the Launchpad. Enter the following data: Field Name

Value

Section General Data Transaction

Select Invoice

Company Code

1010

Gross Invoice Amount

715,00 EUR

Invoice Date

Current date

Posting Date

Current date

Section Purchase Order Reference Reference Document Category

Select Purchase Order/Scheduling Agrement

Purchase Order Number

Your purchase order number from the previous exercise.

b) Choose Create Invoice Items to display the purchase order items. Result: Pop-up windows appear with errors saying that the tax code is missing for item 00010 and therefore the invoice document balance is not zero c) Close this window and enter the tax code 1I (10 percent Input Tax (Training) on the line item level. d) Enter 65,00 EUR as the tax amount in the Tax section of the screen. e) Choose the Simulate button on the bottom right hand side of the screen. f) Confirm the Simulation Result (= Invoice is consistent) with OK. g) Choose Post on the bottom right of the screen.

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Unit 4: Accounts Payable

h) Make a note of the document number (Hint: /current year is not part of the document number): ____________________ i) Navigate back to the Fiori Launchpad by choosing Home.

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Unit 4 Exercise 25 Display a Purchase Order History

Business Example You want to view all of the related documents created in the purchasing process in the purchase order history tab of the purchase order. 1. Display your purchase order using the Fiori app Display Purchasing Documents by Supplier. Enter your purchase order number from the exercise, Create a Purchase Order, and execute the report. Display the documents for the goods receipt and the invoice receipt as well as the corresponding accounting documents. Check the records for each accounting document.

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Unit 4 Solution 25 Display a Purchase Order History

Business Example You want to view all of the related documents created in the purchasing process in the purchase order history tab of the purchase order. 1. Display your purchase order using the Fiori app Display Purchasing Documents by Supplier. Enter your purchase order number from the exercise, Create a Purchase Order, and execute the report. Display the documents for the goods receipt and the invoice receipt as well as the corresponding accounting documents. Check the records for each accounting document. a) Go to the Fiori Launchpad and choose the tile Display Purchasing Documents by Supplier in the Purchase Order Processing group of the Launchpad. Alternatively, enter the transaction code ME23N in the SAP Easy Access Menu command field. b) Enter the following data: Field Name

Value

Document Number

Your purchase order number from exercise, Create a Purchase Order

c) Choose the Execute icon. d) Position your cursor in the first column Item into the line where the purchase order details are shown. e) Choose the Details icon (the first icon on the left hand side below the window title Purchasing Documents per Supplier). f) Choose the little bar icon on item level in the column POH. g) Click the Material Document number of the goods receipt document. h) Choose the Doc.info tab page in the document header. If the header is not open, choose the header data button. i) Choose the FI Documents button. j) Double-click Accounting document. The posting record is: Debit: Inventory Raw Mat. 650,00 Credit: GR/IR 650,00– k) Choose the Back icon to return to the Display material document screen. Close the dialog window for the accounting documents and choose the Back icon again. l) Click the number of the invoice receipt document.

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Solution 25: Display a Purchase Order History

m) Choose the Follow-On Documents... button. n) Double-click Accounting document. The posting record is: Debit: GR/IR 650,00 Debit: Input tax 65,00 Credit: T-SUP03 715,00– o) Return to the Fiori Launchpad screen. Close the browser Display Purchasing Documents by Supplier tab page .

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Unit 4 Exercise 26 Print a Balance Confirmation

Business Example Depending on legal requirements, various procedures need to be completed in the subledgers before financial statements can be created in General Ledger Accounting. Balance Confirmation A company must send balance confirmations to selected vendors as part of its annual audit process. 1. Print a balance confirmation for vendor T-AC90 (in company code 1010). Note: To assist you with the entries in the selection screen, variant S4F10 was created. 2. What is the reconciliation key date (check date) for the balance confirmation? 3. By which date does company code 1010 expect to have the balance confirmations returned by the vendors (date of reply)?

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Unit 4 Solution 26 Print a Balance Confirmation

Business Example Depending on legal requirements, various procedures need to be completed in the subledgers before financial statements can be created in General Ledger Accounting. Balance Confirmation A company must send balance confirmations to selected vendors as part of its annual audit process. 1. Print a balance confirmation for vendor T-AC90 (in company code 1010). Note: To assist you with the entries in the selection screen, variant S4F10 was created. a) Go to the Fiori Launchpad and choose the tile Create Balance Confirmations For Suppliers in the Accounts Payable group of the Launchpad. Alternatively, enter the transaction code F.18 in the SAP Easy Access Menu command field. b) Choose the Get Variant... icon (the second icon on the left hand side below the Vendor Balance Confirmation window title). c) Double click the S4F10 variant in the resulting screen. d) Choose the Execute icon to run the report. If a warning message appears, click OK. Result: The balance confirmation is displayed. 2. What is the reconciliation key date (check date) for the balance confirmation? a) End of last month (date may vary). 3. By which date does company code 1010 expect to have the balance confirmations returned by the vendors (date of reply)? a) Ten days from today's date (date may vary). b) Close the Create Balance Confirmation For Suppliers browser tab page .

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Unit 4 Exercise 27 Run a Foreign Currency Valuation

Business Example Vendors abroad often create their invoices in the currency of their own country. If their currency is not the same as the company code currency, the system treats it as a foreign currency and translates it into local currency using a defined exchange rate. When the financial statement is prepared, the open items in foreign currency have to be revaluated according to country-specific requirements because the exchange rate may have changed since the open items were created.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. The accounting department discovers an invoice from the vendor T-AV## that has not yet been posted. It is dated the 15th of the previous month. Fortunately, the last posting period is still open, so the invoice can still be posted in this period before the month-end closing is carried out. This is an invoice in USD without any tax on sales/purchases (tax code V0). In company code 1010, post the invoice with the number 2## (reference) for 5,000 USD on the last day of the previous month. 2. Choose the arrow icon located to the right of the Notes tab page, in order to navigate to the Local currency tab page. Here you find the amount translated into local currency. The latest exchange rate in the table is used for the conversion. Change the exchange rate to / 2.00000. Note: Only enter the following if instructed to do so. If other fields are chosen before the exchange rate is added, the currency will become unavailable for selection. This means the user will have to begin again. 3. Enter the G/L line item using the Z_WITH_COST_CENTER screen variant. Use the account 63005000, tax code V0, and cost center T-CCA##. 4. Carry out the foreign currency valuation only for the vendor account T-AV##. Call up the valuation program. On the Fiori Launchpad choose the tile Perform Foreign Currency Valuation. Alternatively, enter transaction code FAGL_FCV in the SAP Easy Access Menu command line. To assist you with the entries in the selection screen, variant S4F10 was created.

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Exercise 27: Run a Foreign Currency Valuation

Note: Use this variant and replace ## with your group number on all relevant tab pages. First execute the program in a test run and then in an update run (choose Post Valuation Immediately).

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Unit 4 Solution 27 Run a Foreign Currency Valuation

Business Example Vendors abroad often create their invoices in the currency of their own country. If their currency is not the same as the company code currency, the system treats it as a foreign currency and translates it into local currency using a defined exchange rate. When the financial statement is prepared, the open items in foreign currency have to be revaluated according to country-specific requirements because the exchange rate may have changed since the open items were created.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. The accounting department discovers an invoice from the vendor T-AV## that has not yet been posted. It is dated the 15th of the previous month. Fortunately, the last posting period is still open, so the invoice can still be posted in this period before the month-end closing is carried out. This is an invoice in USD without any tax on sales/purchases (tax code V0). In company code 1010, post the invoice with the number 2## (reference) for 5,000 USD on the last day of the previous month. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. Alternatively, enter the transaction code FB60 in the SAP Easy Access Menu command field. Enter the company code if the dialog box appears and choose Enter. Field Name

Value

Company code

1010

b) On the Basic data tab page, enter the following data: Field Name

Value

Vendor

T-AV##

Invoice date

15th of the previous month

Reference

2##

Posting Date

last day of the previous month

c) Choose Enter.

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Solution 27: Run a Foreign Currency Valuation

d) A warning message may appear to tell you that the current period must conform to the posting date. Choose Enter to confirm this message. The master record of the vendor is displayed in the upper right of the screen. e) On the Basic data tab page, enter the following data: Field Name

Value

Amount

5000

Important: Currency key

USD

Tax code

V0

f) Choose Enter. 2. Choose the arrow icon located to the right of the Notes tab page, in order to navigate to the Local currency tab page. Here you find the amount translated into local currency. The latest exchange rate in the table is used for the conversion. Change the exchange rate to / 2.00000. Note: Only enter the following if instructed to do so. If other fields are chosen before the exchange rate is added, the currency will become unavailable for selection. This means the user will have to begin again. a) Change the exchange rate to the following: Field Name

Value

Exchange rate

/2

b) Choose Enter to confirm all system messages about the exchange rate having been changed. 3. Enter the G/L line item using the Z_WITH_COST_CENTER screen variant. Use the account 63005000, tax code V0, and cost center T-CCA##. a) Choose the Tree on button. Expand the Screen variants for items folder. Here, select the Z_WITH_COST_CENTER entry variant. Field Names

Value

G/L acct

63005000

D/C

Debit

Amount in doc. curr.

5000

Tax code

V0

Cost center

T-CCA##

b) Before you post, check if the posting date is the last day of the previous month.

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Unit 4: Accounts Payable

c) Choose Post. ChooseEnter to confirm any messages. d) Make a note of the accounting document number: _______________________ e) Close the Create Incoming Invoices browser tab page . 4. Carry out the foreign currency valuation only for the vendor account T-AV##. Call up the valuation program. On the Fiori Launchpad choose the tile Perform Foreign Currency Valuation. Alternatively, enter transaction code FAGL_FCV in the SAP Easy Access Menu command line. To assist you with the entries in the selection screen, variant S4F10 was created.

Note: Use this variant and replace ## with your group number on all relevant tab pages. First execute the program in a test run and then in an update run (choose Post Valuation Immediately). a) Go to the Fiori Launchpad and choose the tile Perform Foreign Currency Valuation in the Accounts Payable group of the Launchpad. Alternatively, enter the transaction code FAGL_FCV in the SAP Easy Access Menu command line. b) Choose the Get Variant... icon (the second icon on the left hand side below the Foreign Currency Valuation window title ). c) Double click the S4F10 variant in the resulting screen. d) Check the Valuation Key date. This needs to be last day of next month of previous vendor invoice posted. e) Check the Reversal Posting Date. This should be in the next month as valuation. f) On the Open Items: Subledger check if the vendor used is T-AV##. If not, change with the vendor used in previous posting. g) Replace ## with your group number on the Open Items: Subledger and Output / Technical Settings tab pages. h) Choose Execute. Result: A list of all items to be valuated appears. i) Choose the Postings button. The two documents (valuation and reverse document) are displayed. j) Choose Back and open the Postings tab of the foreign currency valuation program. k) Execute the update run to post your valuation difference. Select Update Run as the posting mode and execute the program. l) Choose the 2 Postings button to display the generated postings. m) Place your cursor on the posting information of the current period and choose the Display document button.

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Solution 27: Run a Foreign Currency Valuation

n) Choose the Display Currency icon and then choose Local Currency to see the posted amounts in local currency. o) Close the Perform Foreign Currency Valuation browser tab .

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Unit 4 Exercise 28 Regroup Accounts Payable by Remaining Term

Business Example Many country-specific regulations require that accounts payable (and receivables) be ordered according to the remaining term. In Europe, for example, accounting convention 93 requires this classification, and the SAP system provides the necessary sorted list.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. In company code 1010, post an invoice with a remaining payment term of two years. Post an invoice with the number 3## (reference) for 6,000 EUR for vendor T-AV##. Use the account 63005000 as the offsetting account. Use the tax code V0. The invoice and posting dates are both the 15th of the previous month. Use the screen variant Z_WITH_COST_CENTER to post the costs to your cost center, T-CCA##. 2. Before posting the document, select the Payment tab. You find the terms of payment here as well as other information. Change the terms of payment to ZB99. These terms of payment have been defined with a term of 24 months. 3. Make a note of the accounting document number. 4. Carry out the regrouping by remaining term using the Fiori app Regroup Receivables / Payables. To assist you with the entries in the selection screen, variant S4F10 was created. Use this variant and replace ## with your group number in the Selections and Postings tabs. 5. What is the reconciliation key date for the regrouping? 6. On which document date is the regrouping reversed? 7. Run the batch input session in the foreground using the Fiori App Process Batch Input Session. 8. Run a (restricted) balance sheet to see if the posting to G/L account 21100200 is displayed in the balance sheet (Financial Statement Version 1010) for the previous and current month in company code 1010 and Ledger 2L. Hint: The account 21100200 is the balance sheet account that is configured to record accounts payable with a remaining term of one to five years. Start the Fiori App Display Financial Statement and choose the profit center T-PCA## as additional filter criteria.

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Unit 4 Solution 28 Regroup Accounts Payable by Remaining Term

Business Example Many country-specific regulations require that accounts payable (and receivables) be ordered according to the remaining term. In Europe, for example, accounting convention 93 requires this classification, and the SAP system provides the necessary sorted list.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. In company code 1010, post an invoice with a remaining payment term of two years. Post an invoice with the number 3## (reference) for 6,000 EUR for vendor T-AV##. Use the account 63005000 as the offsetting account. Use the tax code V0. The invoice and posting dates are both the 15th of the previous month. Use the screen variant Z_WITH_COST_CENTER to post the costs to your cost center, T-CCA##. a) Go to the Fiori Launchpad and choose the tile Create Incoming Invoices in the Accounts Payable group of the Launchpad. Alternatively, enter the transaction code FB60 in the SAP Easy Access Menu command field. Enter the company code 1010, if required, and choose Enter. Field Name

Value

Company code

1010

b) Enter the following data: Field Name

Value

Vendor

T-AV##

Invoice date

15th of the previous month

Reference

3##

Posting date

15th of the previous month

c) Confirm the warning message with Enter. The message tells you that the current period is being adjusted to conform to the posting date. The master record of the vendor is displayed in the upper right of the screen. d) Vendor item:

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Unit 4: Accounts Payable

Field Name

Value

Amount

6000 EUR

Tax code

V0

e) Choose the Tree On button and in the left column and the Z_WITH_COST_CENTER screen variant. G/L item: Field Names

Value

G/L acct.

63005000

D/C

Debit

Amount in doc. curr.

6000

Tax code

V0

Cost center

T-CCA##

2. Before posting the document, select the Payment tab. You find the terms of payment here as well as other information. Change the terms of payment to ZB99. These terms of payment have been defined with a term of 24 months. a) Select the Payment tab page. Field Name

Value

Payt Terms

ZB99

b) Press Enter. Confirm any warning messages by pressing Enter. c) Before you post the document, check if the posting date is the 15th of the previous month. d) Choose Post. 3. Make a note of the accounting document number. a) Accounting document number: ______________________ b) Close the Create Incoming Invoices browser tab page . 4. Carry out the regrouping by remaining term using the Fiori app Regroup Receivables / Payables. To assist you with the entries in the selection screen, variant S4F10 was created. Use this variant and replace ## with your group number in the Selections and Postings tabs. a) Go to the Fiori Launchpad and choose the tile Regroup Receivables / Payables in the Accounts Payable group of the Launchpad. Alternatively, enter the transaction code FAGLF101 in the SAP Easy Access Menu command field. b) Choose the Get Variant... icon (the second icon on the left hand side below the window title Balance Sheet Supplement — OI — Analysis). c) Double click the S4F10 variant in the resulting screen.

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Solution 28: Regroup Accounts Payable by Remaining Term

d) On the Postings and Selections tab pages, replace ## with your group number. e) Check if the Balance Sheet Key Date is the last day of previous month. f) Check if the vendor selected is the vendor used in previous posting g) Choose Execute. A list of all items to be regrouped appears. h) Choose the Postings button. The two documents (regrouping and reverse document) are displayed in a list format. 5. What is the reconciliation key date for the regrouping? a) The last day of previous month. 6. On which document date is the regrouping reversed? a) The first day of this month. 7. Run the batch input session in the foreground using the Fiori App Process Batch Input Session. a) Process the batch input session. Go to the Fiori Launchpad and choose the tile Process Batch Input Session in the Accounts Payable group of the Launchpad. b) Select the REGR-## session. c) Choose Process. d) Choose Process/foreground. e) Choose Process. f) Confirm the following screens. Choose Enter until the session has finished running. g) Choose Exit batch inputon the Information window. h) Close the Process Batch Input Session browser tab page. 8. Run a (restricted) balance sheet to see if the posting to G/L account 21100200 is displayed in the balance sheet (Financial Statement Version 1010) for the previous and current month in company code 1010 and Ledger 2L. Hint: The account 21100200 is the balance sheet account that is configured to record accounts payable with a remaining term of one to five years. Start the Fiori App Display Financial Statement and choose the profit center T-PCA## as additional filter criteria. a) On the Fiori Launchpad choose the tile Display Financial Statement in the General Ledger group of the Launchpad. b) Enter the following data in the screen: Field Name

Value

Company Code

1010

Ledger

2L

Financial Statement Version

1010

Fin.State.Type

Normal

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Unit 4: Accounts Payable

Field Name

Value

End Period

Previous period and current year

Comparison End Period

Current period and current year

Currency

EUR

c) Choose Filters (X) and select the checkbox for Profit Center. d) Choose OK. e) Enter the profit center T-PCA##. f) Choose Go. g) Choose BALANCE SHEET. h) Enter the G/L account number 21100200 into the search field on the right hand side and choose the magnifying glass button to search. Result: The G/L account is displayed in the balance sheet structure “Trade Payables Domestic due within 1–5 Years”. The transaction figures show that 6,000 EUR were posted to this account for the last period (column “Period Balance”). This is your regrouping for the purpose of creating the financial statement. You can also see that the 6,000 EUR posting was reversed in the next period (Column “Comp. Period Balance”). i) Close the Display Financial Statement browser tab page.

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Unit 5 Exercise 29 Create a Customer List

Business Example Accounting transactions involving customers are recorded in the accounts receivable subledger. When you create a business partner, you have to assign a business partner grouping. Within the customer/vendor integration in customizing, this business partner grouping is assigned to an account group for customers. These account groups can be used for selections and reporting in the accounts receivable subledger. Customer master data creation is usually initiated by sales and distribution because they generally make the first contact with customers. However, creation and maintenance can also be completed by accounting. Create a customer list for the company code 1010. Business Partners who are using business partner grouping BPAB External alpha-num.numb.(a-z;CUST/SUPL) are assigned to account group CUST in our training system. Create a list of all customers in account group CUST (Customers). 1. Create a customer list for company code 1010. 2. Use a dynamic selection to create a list of all customers in the account group CUST (Customer).

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99

Unit 5 Solution 29 Create a Customer List

Business Example Accounting transactions involving customers are recorded in the accounts receivable subledger. When you create a business partner, you have to assign a business partner grouping. Within the customer/vendor integration in customizing, this business partner grouping is assigned to an account group for customers. These account groups can be used for selections and reporting in the accounts receivable subledger. Customer master data creation is usually initiated by sales and distribution because they generally make the first contact with customers. However, creation and maintenance can also be completed by accounting. Create a customer list for the company code 1010. Business Partners who are using business partner grouping BPAB External alpha-num.numb.(a-z;CUST/SUPL) are assigned to account group CUST in our training system. Create a list of all customers in account group CUST (Customers). 1. Create a customer list for company code 1010. a) On the SAP Fiori screen, choose Customer List. Alternatively, enter the transaction code S_ALR_87012179 in SAP Easy Access system. b) On the Customer List screen, in the Company Code field, enter 1010. c) On the Customer List screen, in the Search help ID field, enter D. d) To display the customer list for company code 1010, choose Execute. e) To return to the Customer List screen, choose Back. 2. Use a dynamic selection to create a list of all customers in the account group CUST (Customer). a) On the Customer List screen, in the Company Code field, enter 1010. b) On the Customer List screen, in the Search help ID field, enter D. c) Choose the

Dynamic selections icon.

d) In the Customer Master hierarchy, select Account Group, and choose the Copy selected icon. In the Dynamic selections screen area, a field named Account Group appears. e) In the Account Group field, enter CUST (Customers).

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Solution 29: Create a Customer List

f) To display the list of all customers in account group CUST (Customers), choose Execute. g) Return to the SAP Easy Access screen.

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Unit 5 Exercise 30 Maintain Customer Master Records

Business Example The Business Partner Becker ## in Berlin (postal code 123##) called you to inform your company that his company has moved to a new to location within Berlin. The new company's address is valid from today. The Business Partner employee does not know the company’s business partner number in your system. Use the business partner's postal code to search for the master record, and update the record with the new company address.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Use the tab page Find in Fiori app Maintain Business Partner to search for a customer by its postal code. Note down the number of the business partner account. 2. Enter the changes. The company has moved to Alexander Plaza 8## in Berlin. The postal code has changed to 101##. The move is valid from today. Carry out the desired changes to the business partner master record on the Address Overview tab. Do not change the country (Germany) of the new address. 3. Assuming that Becker ## is also a customer of Company Code 1710. Do you need to send the changes to this company code so that the accounting department there has the most current information? If not, why not? If yes, what additional steps does the company code 1710 need to complete? 4. Check the company code specific settings for company code 1010 for your Business Partner T-C##. Which customer account number is assigned to this business partner? The customer account number is equal to the business partner number T-C##. Note: Settings for the customer account numbering in relation to a business partner master record number are made in the customer/vendor integration in the customizing of the SAP S/4HANA system.

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Unit 5 Solution 30 Maintain Customer Master Records

Business Example The Business Partner Becker ## in Berlin (postal code 123##) called you to inform your company that his company has moved to a new to location within Berlin. The new company's address is valid from today. The Business Partner employee does not know the company’s business partner number in your system. Use the business partner's postal code to search for the master record, and update the record with the new company address.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Use the tab page Find in Fiori app Maintain Business Partner to search for a customer by its postal code. Note down the number of the business partner account. a) Go to the Fiori Launchpad and choose the tile Maintain Business Partner in the Accounts Receivable group of the Launchpad. b) Choose the tab page Find on the left hand side of the window and enter the following data: Field Name

Value

Find

Business Partner

By

Addresses

Post code

123##

c) Choose Start. d) Make a note of the business partner account found: T-C##: _______________________ . e) Select the entry found. f) Choose the Switch Between Display and Change icon to switch into the change mode. 2. Enter the changes. The company has moved to Alexander Plaza 8## in Berlin. The postal code has changed to 101##. The move is valid from today. Carry out the desired changes to the business partner master record on the Address Overview tab. Do not change the country (Germany) of the new address. a) Choose the tab Address Overview.

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Unit 5: Accounts Receivable

b) Choose Create (The first icon on the left hand side below the Address Overview table structure). c) Enter the following data: Field Name

Value

Street/House number

Alexander Plaza 8##

Postal code

101##

City

Berlin

Country

DE

Region

BB

Language

German

d) Choose Enter to confirm the entries. e) Select the “old” Business Partner address in the Address Overview area. f) Choose the Move button. g) Enter the date of move as follows: Field Name

Value

Date of Move

Current date

h) Select the new business partner address you have defined in the step before. i) Choose Choose. j) Choose Enter. k) Choose Save. l) Choose the Address tab page. Result: The new business partner address is displayed in the Standard Address section of the screen. m) Stay on this screen for a further task in this exercise. 3. Assuming that Becker ## is also a customer of Company Code 1710. Do you need to send the changes to this company code so that the accounting department there has the most current information? If not, why not? If yes, what additional steps does the company code 1710 need to complete? a) No. Since the customer address is part of the general data, the address is valid for all company codes. This means that company code 1710 does not need any changes. 4. Check the company code specific settings for company code 1010 for your Business Partner T-C##. Which customer account number is assigned to this business partner? a) Select the Business Partner Role FI Customer (Maintained). b) Choose Company Code.

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Solution 30: Maintain Customer Master Records

c) If company code 1010 details are not displayed, select it by choosing the Company Codes button located on the left hand side of the Company Codes area. d) Select the company code 1010 and choose Adopt. The customer account number is equal to the business partner number T-C##. Note: Settings for the customer account numbering in relation to a business partner master record number are made in the customer/vendor integration in the customizing of the SAP S/4HANA system.

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Unit 5 Exercise 31 Track Changes to Customer Master Records

Business Example You want to check the changes made to the master record for Customer T-C##. Display the change document for this master record in the information system of the accounts receivable subledger accounts and view the details of the change.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Check the changes made for customer T-C## in the master record.

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Unit 5 Solution 31 Track Changes to Customer Master Records

Business Example You want to check the changes made to the master record for Customer T-C##. Display the change document for this master record in the information system of the accounts receivable subledger accounts and view the details of the change.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Check the changes made for customer T-C## in the master record. a) On the SAP Fiori screen, choose Customer Account Changes . Alternatively, enter the transaction code FD04 in SAP Easy Access Menu b) Enter the following data: Field Name

Value

Customer

T-C##

Note: The business partner number T-C## and the related customer account number T-C## are equal in our training system due to corresponding customizing settings in the customer/vendor integration. See the previous exercise. c) Choose Enter. d) Double-click one of the fields listed. The date of the change, the new value, and the old value are all displayed. e) Double-click the change. The time of the change and the user name of the person who made the change are displayed. f) Return to the SAP Fiori screen by choosing Home.

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Unit 5 Exercise 32 Display Changes to Multiple Customer Master Records

Business Example You want to see what changes were made to all customer accounts today. 1. Run the report that displays changes to customer master records.

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Unit 5 Solution 32 Display Changes to Multiple Customer Master Records

Business Example You want to see what changes were made to all customer accounts today. 1. Run the report that displays changes to customer master records. a) On the SAP Fiori screen, choose Display Changes to Customers. Alternatively, enter the transaction code S_ALR_87012182 in SAP Easy Access Menu Field Name

Value

Changed on



Type

DZ

Company Code

1010

Currency

EUR

Table 1: Bank Data

126

Field name

Value

Account

11100025

Amount

4000

Value Date



Profit center (both items)

T-PCB00

Debit item

Account 62000000 Bad Debt Expense

Credit item

Account 24097000 Prov for expected Losses fr executory Contracts

Amount

EUR 1,000 (each)

2. Enter the provision in the SAP Fiori screen General Ledger –> Post General Journal Entries. 3. Display the document. If you choose the button “Related Options”, you can see that the header in both the entry view and local GAAP ledger views contains the ledger group 2L. 4. Display the Financial Statement for Ledger Group 2L. If Financial Statement is displayed for Ledger Group 2L, only values posted on ledger group 2L are considered and displayed.

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235

Unit 8 Solution 68 Enter a G/L Account Document for a Ledger Group

Business Example To comply with your international accounting standards, you have to make a provisions posting. This posting should only affect your international accounting books. To do this, you must create a ledger-specific posting in the general ledger.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post a provision for company code 1010 to a ledger group. Use the following information, where appropriate, for both line items. Field Name

Value

Document Date



Profit center (both items)

T-PCB00

Debit item

Account 62000000 Bad Debt Expense

Credit item

Account 24097000 Prov for expected Losses fr executory Contracts

Amount

EUR 1,000 (each)

2. Enter the provision in the SAP Fiori screen General Ledger –> Post General Journal Entries. a) Display the Post General Journal Entries screen. On the SAP Fiori screen, choose General Ledger → Post General Journal Entries. b) Enter the following basic data and choose Enter :

236

Field Name

Value

Document Date



Document type

SA is set as default

Company Code

1010

Transaction Currency

EUR

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Solution 68: Enter a G/L Account Document for a Ledger Group

Field Name

Value

Ledger Grp

2L

Header Text

Provision GR## - 2L

c) Enter or confirm the following information for the line items: Table 7: Line Item 1 Field Name

Value

G/L acct

62000000

D/C

Debit

Amount in doc. curr.

1000

Profit center

T-PCB00

Table 8: Line Item 2 Field Name

Value

G/L acct

24097000

D/C

Credit

Amount in doc. curr.

1000

Profit center

T-PCB00

Transaction Type

Y20

d) Choose Post to post the document. 3. Display the document. If you choose the button “Related Options”, you can see that the header in both the entry view and local GAAP ledger views contains the ledger group 2L. a) On the SAP Fiori screen, choose General Ledger → Manage Journal Entries. b) In the Manage Journal Entry screen, enter the following data: Field Name

Value

Company Code

1010

Journal Entry

Document Number previously saved

Fiscal Year

20##

c) Choose Go. d) Select the Journal Entry displayed and in the new screen select Manage Journal Entry.

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Unit 8: Closing Operations in General Ledger Accounting

e) In the Manage Journal Entry screen – Journal Entry (1xxxxxxxx), you can see Ledger Group 2L in Entry View and in Local GAAP Ledger. 4. Display the Financial Statement for Ledger Group 2L. If Financial Statement is displayed for Ledger Group 2L, only values posted on ledger group 2L are considered and displayed. a) On the SAP Fiori screen, choose Closing → Display Financial Statement. b) In the Financial Statement screen, enter the following data: Field Name

Values

Company Code

1010

Ledger

2L

Financial Statement Version

YCOA

Financial Statement Type

Normal

End Period

current period / 20xx

Comparison period

current period/ 20xx-1

Currency

EUR

c) Choose Go. d) Under the All Accounts section, select Expand All in order to visualize all account included in FSV.

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Unit 8 Exercise 69 Enter A G/L Account Document for an Extension Ledger You want to understand the delta posting logic of the extension ledger. You test this with a provision posting, which is one of the likely use-case scenarios for configuring and using extension ledgers. An Extension Ledger must be defined and assigned to your company code in customizing.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post a provision for company code 1010 to extension ledger Z0 using the app Post General Journal Entries. In the Post General Journal Entries enter the following data on header section: Field Name

Value

Document Date



Document type

SA is set as default

Company Code

1010

Transaction Currency

EUR

Ledger Grp

Z0

Header Text

Provision GR## - Z0

Enter the following data on first line item:

Field Name

Value

Company Code

1010

G/L acct

62000000

D/C

Debit

Amount in doc. curr.

1000

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Unit 8: Closing Operations in General Ledger Accounting

Field Name

Value

Profit center

T-PCB00

Enter the following data on second line item:

Field Name

Value

Company Code

1010

G/L acct

24097000

D/C

Credit

Amount in doc. curr.

1000

Profit center

T-PCB00

Transaction Type

Y20

2. Display Financial Statement for Ledger Group Z0. If Financial Statement is displayed for Ledger Group Z0, the values considered displayed are referring to Ledger Group Z0 and also to Leading Ledger 0L.

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Unit 8 Solution 69 Enter A G/L Account Document for an Extension Ledger You want to understand the delta posting logic of the extension ledger. You test this with a provision posting, which is one of the likely use-case scenarios for configuring and using extension ledgers. An Extension Ledger must be defined and assigned to your company code in customizing.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Post a provision for company code 1010 to extension ledger Z0 using the app Post General Journal Entries. In the Post General Journal Entries enter the following data on header section: Field Name

Value

Document Date



Document type

SA is set as default

Company Code

1010

Transaction Currency

EUR

Ledger Grp

Z0

Header Text

Provision GR## - Z0

Enter the following data on first line item:

Field Name

Value

Company Code

1010

G/L acct

62000000

D/C

Debit

Amount in doc. curr.

1000

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Unit 8: Closing Operations in General Ledger Accounting

Field Name

Value

Profit center

T-PCB00

Enter the following data on second line item:

Field Name

Value

Company Code

1010

G/L acct

24097000

D/C

Credit

Amount in doc. curr.

1000

Profit center

T-PCB00

Transaction Type

Y20

a) On the SAP Fiori screen, click on the app Post General Journal Entries. Enter the data as described in the table of entries. b) Choose Post. Note: Success Message will be displayed: Document 7000000000X (20XX 1010) was posted successfully. c) Select Display in the Success screen. d) In the new screen. check the document status is Posting Not in Leading Ledger (0L) and Ledger Group is Extension Ledger Z0. e) Return to the Fiori Launchpad 2. Display Financial Statement for Ledger Group Z0. If Financial Statement is displayed for Ledger Group Z0, the values considered displayed are referring to Ledger Group Z0 and also to Leading Ledger 0L. a) On SAP Fiori, choose Closing –> Display Financial Statement. b) In the Financial Statement screen, enter the following data:

242

Field Name

Values

Company Code

1010

Ledger

Z0

Financial Statement Version

YCOA

Financial Statement Type

Normal

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Solution 69: Enter A G/L Account Document for an Extension Ledger

Field Name

Values

End Period

current period / 20xx

Comparison Period

current period / 20xx-1

Currency

EUR

c) Choose GO d) Under the All Accounts section, select Expand Allto visualize all accounts included in FSV.

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243

Unit 8 Exercise 70 Create the Compact Journal (Document Journal)

Business Example Display the documents you created this week by running the Compact Document Journal report.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create the compact document journal for company code 1010 and the current week. Fill in your user ID as a dynamic selection.

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Unit 8 Solution 70 Create the Compact Journal (Document Journal)

Business Example Display the documents you created this week by running the Compact Document Journal report.

Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Create the compact document journal for company code 1010 and the current week. Fill in your user ID as a dynamic selection. a) On the SAP Fiori screen, choose General Ledger → Audit Journal. In the Audit Journal screen, enter the following data: Field Name

Value

Company code

1010

Fiscal Year



Posting Date



Ledger

0L

GL Account

61003000

Journal Entry Type

KR

Note: The fields: Company Code, Fiscal Year, and Ledger are mandatory fields. The rest are optional. b) Choose the Settings icon at the right side of the screen in order to add additional dimensions in the displayed layout, for example, add the profit center or segment. c) In the screen Audit Journal, there are two sections which can be analyzed: Compact Journal and Journal. d) Under the Compact Journal section, the documents are summarized based on the posting period.

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Unit 8: Closing Operations in General Ledger Accounting

e) Under the Journal section, the documents are summarized based on the posting date. f) In both sections, the Fiscal Period or Posting Date can be extended in order to be able to access posted documents. g) When the document number is visible, this can be selected and in the Journal Entry screen select Display Fact Sheet.

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Unit 8 Exercise 71 Generate New G/L Financial Statements Report

Business Example You want to get a quick snapshot of your company’s financial condition for the current year and compare this with last year’s results. You also want to focus on the performance of a specific profit center and segment. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Call the financial statements report and display the balance sheet for the company code 1010 and ledger 0L. In the SAP Fiori screen, choose General Ledger → Display Financial Statement. Use the information displayed in the following table when entering data in the selection screen: Field Name

Value

Company code

1010

Ledger

0L or leave blank

Financial statement version

YCOA

Financial Statement Type

Normal

End Period

12 20XX

Comparison period

12 20XX-1

Currency

EUR

Hint: You can save your selection data as a report variant. Save it as variant VAR##. 2. Run Financial Statement in order to call up a balance sheet (only) for a specific profit center T-PCA00. On the SAP Fiori screen, choose General Ledger → Run Financial Statement: Ledger and enter the following data:

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247

Unit 8: Closing Operations in General Ledger Accounting

Field Name

Value

Currency Type

10 — Company Code Currency

Profit Centre

T-PCA00

FIS Annual. Rep. STRCT.

YCOA

Ledger

0L

Fiscal Year

20xx

From period

1

To period

16

Comparison Ledger

0L

Comparison Year

20xx-1

Comparison Period From

1

Comparison Period To

16

3. Display the balance sheet for your company code 1010 and ledger 0L.

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Unit 8 Solution 71 Generate New G/L Financial Statements Report

Business Example You want to get a quick snapshot of your company’s financial condition for the current year and compare this with last year’s results. You also want to focus on the performance of a specific profit center and segment. Note: In this exercise, when a value includes ##, replace the ## characters with the number that your instructor assigned you. 1. Call the financial statements report and display the balance sheet for the company code 1010 and ledger 0L. In the SAP Fiori screen, choose General Ledger → Display Financial Statement. Use the information displayed in the following table when entering data in the selection screen: Field Name

Value

Company code

1010

Ledger

0L or leave blank

Financial statement version

YCOA

Financial Statement Type

Normal

End Period

12 20XX

Comparison period

12 20XX-1

Currency

EUR

Hint: You can save your selection data as a report variant. Save it as variant VAR##. a) On the SAP Fiori screen, choose General Ledger → Display Financial Statement . b) On the balance sheet displayed, choose Variant Name: GR00 → Description: Group 00 → Save as Variant. c) Save your selection data as a report variant. Save it as variant VAR##. No checkbox is needed from that screen.

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Unit 8: Closing Operations in General Ledger Accounting

d) To save your variant, choose OK. e) On the Financial Statement screen, choose go. f) In the screen Financial Statement, the following sections are displayed: All Accounts, Balance Sheet, Profit & Centre, Unassigned Accounts. g) Choose Back. 2. Run Financial Statement in order to call up a balance sheet (only) for a specific profit center T-PCA00. On the SAP Fiori screen, choose General Ledger → Run Financial Statement: Ledger and enter the following data: Field Name

Value

Currency Type

10 — Company Code Currency

Profit Centre

T-PCA00

FIS Annual. Rep. STRCT.

YCOA

Ledger

0L

Fiscal Year

20xx

From period

1

To period

16

Comparison Ledger

0L

Comparison Year

20xx-1

Comparison Period From

1

Comparison Period To

16

3. Display the balance sheet for your company code 1010 and ledger 0L. a) Choose Execute to generate the report. b) Select the characteristic FS Item/Account. Select the navigation characteristic Profit Center. The two characteristics FS Item/ Account and Profit Center have now changed places. The list should now include your profit center T-PCA00. c) Click the Profit Center characteristic, then click the navigation characteristic Segment. The two characteristics Profit Center and Segment have now changed places. The list should now include the segment 1000_A. d) Select the number sign next to the segment 1000_A and click the navigation characteristic Profit Center to drill down to all profit centers for this segment. e) Select the number sign next to the profit center T-PCA00 and then click the characteristic FS Item/Account to drill down to the specified profit center.

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Unit 8 Exercise 72 Create a Trial Balance with Analysis for Office

1. Start Analysis for Microsoft Excel and open the Trial Balance sheet. Field Name

Value

System

T41

Client

400

User

S4F10–##

Password

Provided by your instructor

2. Create a Trial Balance to analyze the ledger 0L for company code 1010 and the current year. Field Name

Value

Ledger

0L

Company Code

1010

Posting Date From

01.01.Current year

Posting Date To

31.12.Current year

3. Use the Analysis side panel to improve the layout with drag-and-drop and a few clicks. As you don't want to renew the screen with every change, just use refresh. Since there is only one company, drag the company from the rows to the filter. Finally, add the Segment hierarchy for the financial accounts.

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251

Unit 8 Solution 72 Create a Trial Balance with Analysis for Office

1. Start Analysis for Microsoft Excel and open the Trial Balance sheet. Field Name

Value

System

T41

Client

400

User

S4F10–##

Password

Provided by your instructor

a) Choose the Start button on the bottom left to open the desktop screen. b) Click on the magnifying glass on the upper right to open the Search field. c) Enter Analysis for Microsoft Excel. d) Click on Analysis for Microsoft Excel in the result list. e) If you are asked to choose a workbook, select Blank workbook. f) In Excel, choose the ANALYSIS tab page. g) In Analysis, ensure that the cell A1 is selected on the Excel worksheet. In the ribbon, choose Insert Data Source and choose Select Data Source. h) Choose Skip in the Logon to SAP BusinessObjects BI Platform screen. i) Select the T41 system, and choose Next. j) Enter 400 in the Client field. k) Enter S4F10–## in the User field. l) Enter your password in the Password field and choose OK. m) Enter Trial in the Search For field and chooseEnter. n) Select the Trial Balance with the Technical Name 2CCFITRIALBALQ0001 in the result list and click OK. 2. Create a Trial Balance to analyze the ledger 0L for company code 1010 and the current year.

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Field Name

Value

Ledger

0L

Company Code

1010

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Solution 72: Create a Trial Balance with Analysis for Office

Field Name

Value

Posting Date From

01.01.Current year

Posting Date To

31.12.Current year

a) In the Ledger field, enter 0L. b) In the Company Code field, enter 1010. c) In the Posting Date From field, enter 01.01.Current year. d) In the Posting Date To field, enter 31.12.Current year. e) Choose OK. The trial balance shows accounts with Starting Balance, Debit Balance, Credit Balance, and Ending Balance. 3. Use the Analysis side panel to improve the layout with drag-and-drop and a few clicks. As you don't want to renew the screen with every change, just use refresh. Since there is only one company, drag the company from the rows to the filter. Finally, add the Segment hierarchy for the financial accounts. a) Choose Pause Refresh on the right hand side of the upper icon list. b) Move the Company Code from the ROWS area to the BACKGROUND FILTER area. c) Move Segment from the DATA SOURCE area to the COLUMNS area. Position the field Segment above the entry Measures. d) Choose Pause Refresh. The trial balance shows accounts with Starting Balance, Debit Balance, Credit Balance, and Ending Balance for each Segment.

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253