Configuring Reimbursable Orders and Resource-Related Billing Below is a snippet from one of hundreds of articles available to ERPtips subscribers. If you would like a complimentary copy of the full article, please email
[email protected] (include the title of the article in your email) To subscribe to ERPtips, go to www.ERPtips.com/Subscribe.asp. ERPtips Journal is published by Klee Associates, Inc. ERPtips University provides both public and onsite training for SAP clients. For more about ERPtips University, including the current schedule, click here: www.ERPtips.com/WorkshopSchedule.asp
Configuring Reimbursable Orders and Resource-Related Billing
Click here to read this Snippet
Configuring Reimbursable Orders and Resource-Related Billing:
A Hands-On Guide for Public Sector (and other) SAP® Users Now we must complete the configuration by telling the RRB processor which subset of cost elements should be listed for each material in DP91. The set “BASIS” contains a subset of the cost elements from the “RRB_ALL” set listed above. Any actual costs from CO that are recorded to the cost elements in this set will be selected and listed under material R10 when billing via DP91. In this way, the users will know that all amounts listed under material R10 are direct costs. (See Figure 20.)
Figure 20: Assigning Direct Costs to Material Type R10 At this point, we can create a sales order in VA01, post costs to our reimbursable WBS elements, and bill these costs to the customer via DP91. V. Configuring the Budgetary Ledger for Reimbursable Orders When a reimbursable order is created, the following budgetary posting must occur in order to comply with USSGL standards for federal accounting: Dr Cr
4221.0000 4210.0000
Copyright © 2003 by Klee Associates, Inc. www.SAPtips.com
Page 15
Configuring Reimbursable Orders and Resource-Related Billing:
A Hands-On Guide for Public Sector (and other) SAP® Users In order to configure this entry, make the following entries in transaction code OFBL (Figures 21 and 22). For more information on Budgetary Ledger configuration, please reference my white paper “IS-PS: Configuring the Budgetary Ledger,” which was announced in the June 2003 issue of SAPtips and is available in the “white paper” section of the SAPtips.com document library.
Figure 21: Revenue/Stat Posting for Sales Orders
Figure 22: Open Items/Actuals Posting for Sales Orders VI. Handling Reimbursable Orders at Year End By law, an extensive analysis must occur at year-end to make sure that the dollar value of the reimbursable orders on expiring funds equals the amount of the obligations. The only way to do this is to view the obligation amount by the WBS element, and then alter the sales order value in VA02. Because there is no standard report to do this, the consultant can create an FM Drilldown report to show any discrepancies by WBS element. A consultant familiar with Report Painter can create a three-column form: the first contains the overall value for sales orders, the second contains the total obligation amount, and the third lists the difference between the two. Once the report has been executed, the data can be extracted to Excel and a join can be performed to link the WBS element to the Sales Order line item via tables VBAP and PRPS. This is a quick and easy way to determine documents that need attention and check the progress of fixes to existing documents.
Copyright © 2003 by Klee Associates, Inc. www.SAPtips.com
Page 16
