Road Safety Audit Guidelines

JKR 20403-0002-07 NOTA TEKNIK (JALAN) 25/07

GUIDELINES ON THE CONTENTS OF A ROAD SAFETY AUDIT REPORT

FOREWORD The following guideline is presented as a supplement to the Guidelines For The Safety Audit Of Roads And Road Project In Malaysia produced by Public Works Department Malaysia.

This guideline has been prepared by a working group listed below: i.

Ir. Aishah Othman

- JKR

ii.

Ir. Mohd Shahrom Ahmad Saman

- JKR

iii.

Cik Razhiah Wahab

- JKR

iv.

Cik Aminah Ali

- JKR

v.

Pn. Safinas Saroji

- JKR

vi.

Ir. Che Ali Che Hitam

- PB-TRSS Consultancy

vii.

Ir. Mohamed Shafii Hj. Mustafa

- Mirage Consultancy

viii.

Ir. Aik Siaw Kong

- Pintar Jurutera Perunding

En. Amran Alias

- Trars Consult Sdn. Bhd.

ix.

The contents of this guideline was presented and discussed at the Road Safety Auditor’s Meeting on 3rd October 2006 at Bilik Mesyuarat Melati, Tingkat 6, Blok B, Kompleks Kerja Raya, Jalan Sultan Salahuddin, 50582 Kuala Lumpur.

TABLE OF CONTENTS PAGE NO 1. Introduction

1

2. Contents of An Audit Report 2.1. Format of the report cover

1

2.2. Table of contents for an audit report

1

2.3. Summary of Audit Findings & Recommendation

1

2.4. General layout of main report

1

2.5. Introduction to project

2

2.6. Information made available to auditor

2

2.7. List of relevant references/review technical guidelines

2

2.8 Details of the Road Safety Audit 2.8.1 Findings or Identification of safety deficiencies

3

2.8.2 Recommendation / corrective treatments

3

2.9 Conclusion

3

2.10 Details of the auditor & team member

3

2.11 Appendices

4

List of Appendices 1. Example of a Report Cover

Appendix 1

2. Example Table of Contents

Appendix 2

3. Example of Standard Format Summary RSA Stage 1, 2 & 3

Appendix 3(i)

RSA Stage 3 – Compliance Audit

Appendix 3(ii)

RSA Stage 4 – Part 1

Appendix 3(iii)

RSA Stage 4 – Part 2 & 3

Appendix 3(iv)

RSA Stage 5

Appendix 3(v)

4. Example of Report Layout Header, Footer, Page Number & Headings

Appendix 4 (i)

Tables & figures

Appendix 4 (ii)

Guidelines on the Contents of A Road Safety Audit Report

1. INTRODUCTION An audit report should provide the client or other decision makers with full and comprehensive statements of the road safety concerns and implications of the project planning, design, construction and operation of new road or of an existing road. The main objective of this guideline is to ensure uniformity & consistency in the preparation of an audit report for JKR projects. Notwithstanding this, the ‘Guidelines For the Safety Audit of Roads and Road Project in Malaysia’ by PWD Malaysia should be complied.

2. CONTENTS OF AN AUDIT REPORT 2.1. Format of the report cover - Appendix 1

2.2 Table of contents for an audit report - Appendix 2

2.3 Summary of Audit Findings & Recommendation (to be included in the report) - Standard Format Summary Of Audit (RSA Stage 1, 2 & 3) – Appendix3(i) - Standard Format Summary Of Audit (Compliance Audit) - Appendix 3(ii) - Standard Format Summary Of Audit (RSA Stage 4 Part 1) - Appendix 3(iii) - Standard Format Summary Of Audit (RSA Stage 4 Part 2 & 3) – Appendix3(iv) - Standard Format Summary Of Audit (RSA Stage 5) - Appendix 3(v)

2.4. General layout of main report - Arrangement of Header, Footer, Page Number & Headings - Appendix 4(i) - Arrangement of tables & figures – Appendix 4(ii)

Prepared by Unit Keselamatan Jalan, Cawangan Jalan Oktober 2006

page 1 of 4

Guidelines on the Contents of A Road Safety Audit Report

2.5. Introduction to project – need to include: •

Location of project

•

Project/Road name, limit of work, length of road & other project general characteristics

•

Project owner

•

When project work started

•

Appointment date of auditor & stages to be carried out

•

Details of standard use in the design

•

Scope & objective of the audit

2.6. Information made available to auditor – to be stated/listed e.g.: •

Development plans

•

Traffic reports

•

Drawings

•

Audit reports & decision of previous audits

•

Site Visit

•

Date of meeting or discussion with the client

2.7 List of relevant references/review technical guidelines - include all relevant references/reviews of technical guideline in carrying out the audit

Prepared by Unit Keselamatan Jalan, Cawangan Jalan Oktober 2006

page 2 of 4

Guidelines on the Contents of A Road Safety Audit Report

2.8. Details of the Road Safety Audit 2.8.1 Findings or Identification of safety deficiencies • ensure all major items (as in checklist of ‘Guidelines For the Safety Audit of Roads and Road Project in Malaysia’) are reported irrespective whether acceptable or non-acceptable to the auditor. The auditor may add new items not specified in the abovementioned checklist if required • the order of reporting must be logical and helpful for the report’s recipient when they consider the corrective action. • photos of deficiency for stage 4 & 5 • general implication of safety deficiencies with regard to safety need be stated for major findings/deficiencies

2.8.2 Recommendation / corrective treatments • Not an essential requirement but auditor may include this after each finding/deficiency • An audit recommendation should indicate the direction in which a solution should be sought, rather than specifying the solution. The auditors may not always know all of the project constraints and possibilities

2.9. Conclusion - include: •

Indicate adequacy of drawings & information provided at the time of audit

•

Indicate only general safety deficiencies not specific deficiencies

•

Specify the needs of any immediate amendments/corrective actions (e.g. before next stage of audit, before construction etc.)

2.10. Details of the auditor & team member •

Name of auditor & team member, include signatures & dates

•

Professional Engineer Stamp (with Registration number) – only for lead auditor

•

Auditor's accreditation certificate number – only for lead auditor

Prepared by Unit Keselamatan Jalan, Cawangan Jalan Oktober 2006

page 3 of 4

Guidelines on the Contents of A Road Safety Audit Report

2.11. Appendices - Include in the following order irrespective whether it is not applicable or not provided.

Appendix: Appendix A:

A copy of the Auditor's accreditation certificate

Appendix B:

Location plan of project

Appendix C:

Strip map of the project

Appendix D:

Photos of existing site

Appendix E:

Decisions of the previous audit, e.g. - Summary of Audit for previous audit with decisions of meeting included Minutes of meeting - Letters

Appendix F:

List of drawings use for audit

Appendix G and onwards….. Safety Deficiencies & Recommendations - If there are similar type of deficiencies (repetitive in same/different locations), attaching an example in the form of drawings/sketches will suffice with the locations specified in the main report - If there are different type of deficiencies, attaching all relevant drawings / sketches is required - The deficiencies need to be highlighted by clouding and indicating what are the deficiencies in the drawings - Should try as much as possible to use minimum numbers of drawings as appendices without losing clarity and content

i.e.

use

shared

drawings

that

contain

many/different deficiencies (where possible)

Prepared by Unit Keselamatan Jalan, Cawangan Jalan Oktober 2006

page 4 of 4

APPENDIX 1 EXAMPLE OF REPORT COVER

“EXAMPLE OF REPORT COVER”

Font : Times New Roman: Saiz : 26 (Bold)

Appendix 1

Saiz : Height : 1” , Width: 1. 2”

KERAJAAN MALAYSIA JABATAN KERJA RAYA MALAYSIA Font : Times New Roman: Saiz : 24 (Bold)

Menaiktaraf Simpang Dungun FT0127, Dungun, Terengganu

ROAD SAFETY AUDIT REPORT STAGE 1 (Planning & Feasibility) June 2006

Saiz : Height : 0.7” , Width: 1”

Font :

Contractor Bina Siap Sdn. Bhd. No 176, Fasa II Bandar Baru Puncak Alam 23100 Kuala Selangor Selangor

Saiz :

Font : Saiz :

Times New Roman 18 (Bold)

Times New Roman 16 (Bold)

Prepared By Ir Ismail b. Ahmad Acreditiation No : JKR/CJ/UKJ/028/07 2005

JABATAN KERJA RAYA Cawangan Jalan, Ibu Pejabat JKR Malaysia, Jalan Sultan Salahuddin, 50582 Kuala Lumpur

Design Consultant Syarikat Perunding XXX No 12, Jalan Liku 32100 Shah Alam , Selangor

Font :

Saiz :

Times New Roman 11

Jitu Consultancy No 100, Jalan Jitu 4 Damansara Utama Selangor Tel No: 03-41078650 Fax No: 03 41067854 Email :

APPENDIX 2 EXAMPLE TABLE OF CONTENTS

Appendix 2

“EXAMPLE TABLE OF CONTENTS”

Font :

MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Road Safety Audit (Stage 1) (Planning & Feasibility)

TABLE OF CONTENTS 1

…………………………

Saiz :

PAGE NO. 1

1.1

…………………………

2

1.2

…………………………

4

2

…………………………..

5

2.1

…………………………

6

2.2

…………………………

6

List of Appendices

1.

A copy of the Auditor's accreditation certificate

Appendix A

2.

Location plan of project

Appendix B

¾ Standard Text Font : New Times Roman Saiz : 12 Paragraph :1.5 lines spacing ¾ Standard Margin Top : 1. 5” Bottom : 1” Left / Right : 1. 25”

Times New Roman 11 (Bold)

APPENDIX 3 STANDARD FORMAT SUMMARY OF AUDIT

“STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 1, 2 & 3)”

Appendix 3 (i)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Road Safety Audit (Stage 1) (Planning & Feasibility)

First Page Only

Font : Times New Roman Saiz : 11 (Bold)

Summary Of Audit

No

Auditor’s Comment & Recommendation

Item

Designer’s Response

Decision Of Meeting

Text For Table Font : New Times Roman Saiz

Ir Ismail b. Ahmad

11/12

Font : Times New Roman Saiz : 11

Font : Times New Roman Saiz : 11

June 2006 i

Appendix 3 (ii)

“STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 3 - COMPLIANCE AUDIT)”

Font : Times New Roman Saiz : 11 (Bold)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU First Page Only

No

Item

Compliance Audit

Auditor’s Comment & Recommendation in Stage 3

Decision of stage 3 RSA Meeting

Designer’s Compliance

Auditor’s Compliance Audit

Text For Table Font : New Times Roman Saiz

Ir Ismail b. Ahmad

11/12

Font : Times New Roman Saiz : 11 Font : Times New Roman Saiz : 11

June 2006 i

“STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 4 Part 1)”

Appendix 3 (iii) MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Road Safety Audit (Stage 4 Part 1) (Construction)

First Page Only

Font : Times New Roman Saiz : 11 (Bold)

Verification Audit

No

Item

Decision of RSA Stage 3 Meeting

Designer’s Compliance

Auditor’s Verification Audit

Text For Table Font : New Times Roman Saiz

Ir Ismail b. Ahmad

11/12

Font : Times New Roman Saiz : 11

Font : Times New Roman Saiz : 11

June 2006 i

“STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 4 Part 2 And 3)”

Appendix 3 (iv)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Road Safety Audit (Stage 4 Part 2) (Construction)

First Page Only

Font : Times New Roman Saiz : 11 (Bold)

Summary Of Audit

No

Auditor’s Comments & Recommendation

Item

Contractor’s Response

Decision of Meeting

Text For Table Font : New Times Roman Saiz

Ir Ismail b. Ahmad

11/12

Font : Times New Roman Saiz : 11

Font : Times New Roman Saiz : 11

June 2006 i

“STANDARD FORMAT SUMMARY OF AUDIT (RSA STAGE 5)”

Appendix 3( v)

MENAIKTARAF SIMPANG DUNGUN FT0127, DUNGUN, TERENGGANU Road Safety Audit (Stage 5) (Operational Stage)

First Page Only

Font : Times New Roman Saiz : 11 (Bold)

Summary Of Audit

No

Auditor’s Comments & Recommendation

Item

Contractor’s Response

Decision of Meeting

Text For Table Font : New Times Roman Saiz

Ir Ismail b. Ahmad

11/12

Font : Times New Roman Saiz : 11

Font : Times New Roman Saiz : 11

June 2006 i

APPENDIX 4 EXAMPLE OF REPORT LAYOUT

“EXAMPLE OF REPORT LAYOUT 1” MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Road Safety Audit (Stage 1) (Planning & Feasibility)

Appendix 4(i) Font : Saiz :

Times New Roman 11 (Bold)

¾ Standard Number 1

MAJOR HEADING (Capital + Bold)

1.1

Minor Heading (Bold)

1.1.2

Subsequent Heading (Bold)

2

MAJOR HEADING (Capital + Bold)

2.1

Minor Heading (Bold)

2.1.2

Subsequent Heading (Bold)

¾ Standard Text Font

New Times Roman

Saiz

12

Sentence spacing : 1.5 Paragraph : 3.0

¾ Standard Margin Top : 1. 5” Bottom : 1” Left / Right : 1. 25”

Ir Ismail b. Ahmad

Font : Saiz :

Times New Roman 11 (Bold)

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Appendix 4(ii)

“EXAMPLE OF REPORT LAYOUT 2” MENAIKTARAF SIMPANG DUNGUN FT0127, TERENGGANU Road Safety Audit (Stage 1) (Planning & Feasibility)

Font : Saiz :

Times New Roman 11 (Bold)

Arrangement of Tables & Figures

Figure 1: Location of Project.

Table1: Inadequate Vertical Gradient Chainage

Ir Ismail b. Ahmad

Start

End

Gradient

0.00

217.866

0.1%

585.152

628.190

0.0 % (Bridge)

962.419

1090.282

0.4 %

1090.282

1482.387

0.1%

2245.727

2512.392

0.1%

Font : Times New Roman Saiz : 11 (Bold)

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