Request For Qualification (RFQ) Development of
“AGRO TRADE CENTRE” CENTRE” at Kurnool, Kurnool, Andhra Pradesh
December 2011 A.P. State Agro Industries Corporation Limited Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004, Phone : 040 23391331, 23314246, 23317225 PABX :040 23391331, Fax : 040-23394234 : "AGROS" E-mail:
[email protected]
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
TABLE OF CONTENT S No
1 2 3 4 5 6 7 8
Particulars Schedule of Pre-qualification Process Disclaimer Introduction Project Scope Selection Process Eligibility Criteria Submissions of Qualification Documents (Applications) General Information Checklist Appendices
Page No. 3 4 6 12 13 15 19 20 22 23
2
SCHEDULE OF PRE-QUALIFICATION PROCESS Activity Pre-Application meeting Due date for Submission of Applications Opening of Applications
Scheduled Date 11.00 Hrs on 22.12.2011 at AP Agros, Hyderabad On or before 16.00 Hrs of 05.01.2012 at AP Agros Hyderabad At 16.30 Hrs of 05.01.2012
Page 3 of 43
Bidder
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
DISCLAIMER 1.
Though adequate care has been taken in the preparation of this Request for Qualification (RFQ) Document, the Applicant should satisfy himself that the Document is complete in all respects. Intimation of discrepancy, if any, should be given to the below mentioned Authority minimum one week before the due date specified in the Schedule of Pre-qualification Process. If the said Officer receives no intimation within the date, it shall be deemed that the Applicant is satisfied that the Document is complete in all respects. Vice Chairperson & Managing Director A.P. State Agro Industries Corporation Limited (APAGROS) Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004 Phone : 040-23391331, Fax : 040-23394234 E-mail:
[email protected]
2.
Neither AP AGROS nor their employees or consultants make any representation or warranty as to the accuracy, reliability or completeness of the information in this RFQ and it is not possible for AP Agros to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFQ concerning the Project. Each prospective Applicant should conduct his own investigations and analysis and check the accuracy, reliability and completeness of the information in this RFQ and obtain independent advice from appropriate source before submission of this RFQ and later RFP if short-listed/qualified.
3.
Neither AP AGROS nor their employees or consultants will have any liability to any prospective Applicant or any other person under the law of contract, tort, the principles of restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this RFQ, any matter deemed to form part of this RFQ, the information and any other information supplied by or on behalf of AP Agros or their employees, their consultants or otherwise arising in any way from the pre-qualification process for the Project for issue of RFP.
4.
AP AGROS reserves the right to reject any or all the Applications submitted in response to this RFQ process at any stage without assigning any reasons whatsoever. AP AGROS also reserves the right to hold, or withdraw or cancel the process at any stage under intimation to the Applicants who submit the Applications.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
5.
AP AGROS also reserves the right to modify or amend or add to any or all of the provisions of this RFQ Document or cancel the present Invitation and call for fresh Invitations. Such changes would be intimated to all parties procuring this RFQ Document.
6.
Neither AP AGROS nor their employees or consultants will have any liability in case of non-receipt of any correspondence from them to the Applicants due to the postal delays.
7.
The applicable laws for the purpose are the laws of India. Courts of Hyderabad will have jurisdiction concerning or arising out of this RFQ Document.
8.
In case of any dispute or difference arising out of any contents of this document, if the dispute is not settled through mutual discussions, the matter shall be referred/settled as per Arbitration and Conciliation Act 1996 and the matter shall be referred to the sole Arbitrator i.e. the Principal Secretary, Agriculture & Cooperation Department, Government of Andhra Pradesh. The award passed by the Arbitrator shall be final and binding on all the parties.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
1.0 Introduction
1.1 Background Andhra Pradesh is one of the Progressive States in the country with respect to Agricultural development and contributes substantially towards the food security of the country. More than 60% of the state population depends directly on the Agri Sector for their livelihood. Government of Andhra Pradesh provides active support to farming community for improving the productivity, marketability of the produce and sustainability of their livelihoods. Government of Andhra Pradesh has dedicated departments to provide comprehensive services and inputs to the farmers in pursuing Agricultural & Horticultural activities. The state government has taken proactive steps to support the farming community towards sustainable rural livelihoods and balanced economy. 1.2 AP AGROS The Andhra Pradesh State Agro Industries Corporation Limited was incorporated under the Companies Act 1956 as a Limited company and was subsequently changed to A. P. State Agro Industries Development Corporation Limited on 31.10.1979 (AP AGROS). The Corporation works under the administrative control of Agriculture & Cooperation Department, Government of Andhra Pradesh. The Corporation is actively pursuing the following activities: •
Land Development
AP AGROS assists the farming community in land development through own fleet of bull dozers across the state. Department of Rural Development, Tribal Development etc. utilizes the services of AP AGROS in land development activities under various schemes with an objective of providing assistance to the farmers. •
Farm Mechanization
The Corporation is actively pursuing the propagation of new technologies in farming sector. For this purpose, Corporation has established workshops for manufacturing of farm equipment & machinery and supplying them to the farmers. The Corporation is working as a Nodal Agency to Agriculture and Horticulture Departments and supplies farm machinery and other required agricultural inputs to the farmers on subsidy rates.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
•
Agro Service Centres
The Corporation operates Agro Service Centres (ASCs) in 22 district head quarters across the state and supplying quality seeds, fertilizers, pesticides and farm equipment etc. ASCs also caters to the needs of the departments other than Agricultural by supplying miscellaneous items like HDPE sheets, tyres, tubes, tractor attachments, batteries for vehicles other than tractors etc. •
Agro Rytu Seva Kendras (ARSKs)
Agro Rytu Seva Kendrams are innovative model for creating self employment Opportunities to unemployed graduates in rural areas, particularly in Agri-Enterprises. The young entrepreneurs are given the required skill development to enable them to own and run the agri related businesses such as supply of fertilizers and pesticides, Seeds and farm implements at fixed Government rates. These ARSKs are allotted to unemployed graduates with preference to Agricultural Science graduates hailing from rural areas. The business model is developed such a way that, the un employed youth are not only the owners of the business but also provide the service to farming community. More details on the department are available on their website www.apagros.org 1.3 AGRO TRADE CENTREs AGRO TRADE CENTREs are conceptualized to provide all required inputs & services to the farmers at a single convenient location. The Agro Trade Centres are proposed to have warehouses, outlets for selling seeds, fertilizers, pesticides, farm equipment, veterinary medicines, animal feed along with service providers such as Banks, insurance companies, farm equipment hiring centres and other related establishments to serve the needs of farmers. In addition to the above, wherever feasible, other components such as shopping, food courts, multi function halls, budget hotels, dormitories etc are also proposed to make the AGRO TRADE CENTREs attractive for farmers, investors and better experience for local community.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
1.4 AGRO TRADE CENTRE at Kurnool: Kurnool (also known as Kandenavolu) is the District headquarter located at about 210 kms from the State Capital Hyderabad situated at an average elevation of 274 meters (899 feet). The town rests at the confluence of the Tungabhadra and Hindri River. It is the gateway to Rayalaseema region and is the largest town in the area. Kurnool is the first capital of Andhra Pradesh during October 1953 to October 1956. It has many educational institutions and is also a major hub for banking and insurance companies. The town reflects rapid urbanization of the country with good infrastructure. The temples in and around Kurnool have Figure 1: Map showing location of Kurnool town history dating back to centuries with unique architectural marvel. 1.4.1 Site Location The study site of 2.00 acres is located at Kallur in Kurnool town and falls under the jurisdiction of within the APIIC (Andhra Pradesh Industrial Infrastructure Corporation) IALA (Industrial Area Local Authority) amidst of warehouses, Godowns and Mills. The existing landuse status of the proposed site is industrial use.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
1.4.2 Connectivity and Accessibility The subject site is rectangular in shape with roads abutting on two sides of the site ( 50’ wide Internal Road on one side and 40’ wide road on the other side). The site is categorized as low density and slow developing stretch of the town. The topography of the subject is plain, covered with good vegetation. The land use in the surrounding area is predominantly industrial use. The site map along with the existing structures is earmarked in the following map. 1.4.3 Site Plan
Figure 2: Site Plan The site has godowns which are earmarked in the following map of which one is not operational and the other is leased out to a private tenant. 1.4.3 Need for AGRO TRADE CENTRE in Kurnool Based on the discussions with stakeholders, it is evident that there is a demand for development of an integrated agro hub/ agro warehouse to increase market accessibility for farmers and improve the quality of different agricultural inputs & Services. The following are the key factors that necessitate the need for development of Agro Trade Centre with specific focus on Warehousing: •
Kurnool, being the district headquarters and gateway to Rayalaseema region, has a huge potential for storage, processing and trading of agriculture produce.
•
There are inadequate organized warehousing facilities in the region for providing timely agri produce storage facilities to the farmers
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
•
Though the site surroundings are dominated with godowns and mills,warehouses are not adequate to the farmers from neighboring rural areas.
•
Sufficient organized warehousing place helps the farmers in storing the produce in the distress market times and avail the loan against warehouse receipts from formal sources of credit.
1.4.4 Proposed Product Mix: Based on the demand assessment, market survey and site analysis carried out, it is proposed to develop an “AGRO TRADE CENTRE” with following components in the subject Site of Kurnool: 2.0 Acre for Agro Warehouse/ Agro Trade Centre: Any of the components of Agro Warehousing and Grading Centre/Cold Storages, Retail & Wholesale Outlets of Seeds, Fertilizers, Pesticides, Animal feed, Sales & Service of Farm Equipment & Implements, Customer Hiring Outlets, Banks, Crop insurance etc. May also develop other Commercial Components in an area not exceeding 30% of the total area allotted for development. 1.4.5 Project Advisors: AP AGROS has retained IL&FS Infrastructure Development Corporation Ltd (IL&FS IDC) as the Advisors to undertake the project development activities from conceptualization of the Project till selection of private sector developer for implementation of the Project on Public Private Partnership (PPP) basis. AP AGROS invites Applications for Pre-Qualification (Request for Qualification) from the prospective developers / investors for Development of the proposed “Agro Trade Centre” at Kurnool.
1.5 Contact Address Interested Applicants may obtain further information from the offices of: AP State Agro Industries Development Corporation Manager - Projects 504, Hermitage Complex, Hill fort Road, Hyderabad-500004 Phone : 040 23391331 Fax : 040-23394234
IL&FS Infrastructure Development Corporation Assistant Vice President 502, Apurupa Classic, Banjara Hills Road No. 1, Next to Global Hospital, Hyderabad – 500 034 Ph: 040- 2335 5656, Mob: 9348485767
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
E-mail:
[email protected],
[email protected]
Email:
[email protected], Ms. U Sreedevi (Mob. 9000234511) Email:
[email protected]
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
2.0 Project Scope The scope for the selected developer would include the following activities: a) Developing Agro Trade Centre/ Agro Warehousing as explained in 1.4.4. (All the developments shall be as per the local building by-laws and building approvals) b) Operation and maintenance of the facilities for the given Authorization Period. c) Collection of rents & user charges as per the market conditions d) Shops and establishments, if any, in the Exclusive Agro Zone to be rented to relative purposes only. e) Transferring the facility to AP AGROS after Authorization Period.
The details of the Commercial Terms and Authorisation terms will be shared with the shortlisted applicants as part of the RFP
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
3.0 Selection Process A two stage bidding process as detailed below is being followed for the selection of developer: Stage I: Request for Qualification (RFQ) Stage. Stage II: Request for Proposal (RFP) Stage. Stage I In the first stage of bidding process, Request for Qualification (RFQ) is being sought from the interested developers / investors, who meet the stipulated minimum eligibility criteria, to build, operate and transfer the proposed project i.e. “Development of Agro Trade Centre” at Kurnool. The Applications (Qualification Documents) received in response to this RFQ will be evaluated to assess whether the Applicant meets the minimum eligibility criteria required for participation in the second stage of bidding i.e. Request for Proposal (RFP) stage. Applicants can download the RFQ document from the websites www.apagros.org www.ilfsindia.com & www.iidcindia.co.in and submit a Demand Draft of Rs 10,000 (Rupees Ten Thousand only) in favor of “AP State Agro Industries Development Corporation Limited” payable at Hyderabad along with the submission of Qualification Documents. All interested Applicants shall submit their ‘Qualification Documents’ (Applications) to the following address latest by 16.00 Hrs on 05.01.2012 in sealed envelope. The Vice Chairperson & Managing Director A.P. State Agro Industries Corporation Limited (APAGROS) Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004 Phone :040- 23391331, Fax : 040-23394234 E-mail:
[email protected] Based on the evaluation of information and documentary evidence submitted by the Applicants in their Qualification Documents, only the qualifying firms will be notified in writing for participation in the next stage of bidding process. Upon completion of this pre-qualification process, all the qualified firms will be issued Request for Proposal (RFP) documents.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Stage II The qualified/shortlisted firms would be required to submit a Technical and Financial Proposals in response to the RFP. The technical proposals received would be evaluated on the basis of stipulated technical evaluation criteria. The financial proposals of only those bidders will be opened, who meet the technical evaluation criteria. The bidder, who submits the best proposal as per the price bid conditions, would be selected as ‘Preferred Bidder’ for award of the Project and entering in to an agreement with AP AGROS for the implementation of Project.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
4.0 Eligibility Criteria The Applicant shall be either: a) Proprietorship, or b) Partnership Firm, or c) Company - Public or Private Ltd All the above entities shall have been registered under the applicable respective laws. The Applicant may be a single entity or consortium of entities not exceeding three. The Applicants shall meet the following minimum eligibility criteria: 4.1 Minimum Technical Qualification The Sole Applicant or any one of the Members of the Consortium should have: Been in the Business of Processing/ Manufacturing/ Distribution of any Agri Related Inputs, Equipments & Services with a minimum investment of Rs 100.00 lakhs (Rupees Hundred Lakhs) and the activity is operational in FY 2010-11 as per audited annual accounts. OR Developed /Operated at least 5000 Sft (Five Thousand Square Feet) Warehousing/ 500 MT (Five Hundred Metric Tonne) Cold Storage Project and should be operational on the date of publication of RFQ notification OR Developed/Constructed a Single Project of 10,000 Sft (Ten Thousand Square Feet) built up area in the last five years from the date of issue of RFQ. Note: Appropriate documentary evidence in the form of completion certificates etc. should be enclosed in support of the above. All the documentary evidence submitted by the Applicant(s) shall be to the satisfaction of AP AGROS. Decision of AP AGROS in accepting or rejecting such documentary evidence as submitted by the Applicant(s) is final and binding on the Applicant(s). OR 15
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Firms/Companies having minimum investment of Rs. 100.00 lakhs (Rupees Hundred Lakhs) in Agro Processing industry (Rice Milling , Cotton Ginning ,Spice processing etc) and are operational as on the date of issue of RFQ OR High Net Worth Company/Firm with minimum Net Worth of Rs. 300.00 Lakhs (Rupees Three Hundred Lakhs) in the last financial year as per the audited Annual Accounts. 4.2 Minimum Financial Qualification The sole Applicant or Consortium together should have Average Annual Turn Over of Rs. 75.00 Lakhs (Rupees Seventy Five Lakhs only ) in the past three Financial Years (2008-09, 2009-10, 20010-11) as per the Audited Annual Accounts. AND Minimum Net-worth of Rs. 75.00 Lakhs (Rupees Seventy Five Lakhs only) {(Subscribed and paid up Share Capital + Reserves and Surplus) – (Revaluation Reserves + Miscellaneous expenditure not written off + Deferred Revenue Expenditure + Deficit in P & L Account if any)} in the past financial year, as per the Audited Annual Accounts i.e. as on 31.3.2011. Note: i. The Applicants should submit audited annual accounts for the all the relevant years in support of all the above financials. ii. In case the applicant is applying for more than one project, the Financial eligibility criteria increases proportionately (as per the net worth given for the town). 4.3 In case of Consortiums: Bids submitted by a Consortium of two or more persons as partners shall comply with the following requirements: (i) The number of members of the Consortium should not exceed 3 (three) (ii) A copy of Consortium Agreement duly signed by all the members of the Consortium shall be provided. One of the members of the Consortium shall be nominated by other members thereof as Lead Member. This authorization shall
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
be evidenced by submitting a Power of Attorney signed by legally authorized signatories of all the partners/consortium members; (iii) The Consortium Agreement shall state clearly the responsibilities proposed to be shared, among the members of consortium during project execution and implementation; (iv) The lead member of the Consortium need to satisfy at least 50% of the Financial Criteria and other members need to satisfy at least 10% of the Financial Criteria. (v) Any One of the members can fulfill the Technical Qualification Criteria (vi) The Lead Member shall be authorized by all members of the Consortium to incur liabilities and receive instructions for and on behalf of any and all members of the Consortium. (vii) The Lead member along with other Consortium members shall be jointly and severally liable for the execution of the project in accordance with the terms of the RFP. (viii)
Any change in the Members of bidding consortium after submission of the Bid could result in disqualification of the Bidder,
(ix) The Bid shall be legally binding on all the members of the consortium. 4.4
Special Purpose Company (SPC) and Equity Lock-in The selected bidder or consortium needs to form a Special Purpose Company (SPC) for exclusive implementation of the Project. The bidder/consortium as a whole shall hold a minimum of 51% of paid up equity share capital in the SPC for a minimum period of 10 years (Lock in Period) from the date of signing of the agreement. In case of consortium, the lead member shall hold a minimum of 26% of paid up equity share capital in the SPC for a minimum period of 10 years from the date of signing of the agreement. The other members of the consortium shall hold a minimum of 10% of paid up equity share capital in the SPC for a minimum period of 10 years from the date of signing of the agreement. Any change in the composition of consortium during the lock-in-period requires prior approval of AP AGROS.
4.5
Qualification through Affiliates (if any) The Bidding Company (in case of a single bidder)/ Consortium Member can draw upon the Technical Experience and Financial Capability of one or more of its Affiliates. In either case, the ownership relation between the Bidder and the Affiliate(s) must be explained.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
For purposes hereof, “Affiliate” means with respect to a specified Person, any Person which is a holding company or subsidiary of such specified Person, or any Person which directly or indirectly, (a) owns or controls such specified Person, (b) is owned or controlled by such specified Person, or (c) is owned or controlled by the same Person, who, directly or indirectly, owns or controls such specified Person. For the purposes of this Document, the terms "holding company" and "subsidiary" shall have the meaning ascribed to them under Section 4 of the Companies Act, 1956 and the term "control" shall mean: (a) control over the composition of majority of board of directors of a company; or (b) control of more than 50% (fifty percent) of the voting shares of such Person (c) and with respect to a Person which is not a company or corporation, the power to direct the management and policies of such person, whether by operation of law or by contract or otherwise
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
5.0 Submission of Qualification Documents (Applications) The Applicant needs to submit one original and one copy of the Qualification Documents in a sealed envelop to the following address, latest by 16.00 Hrs on 05.01.2012, super-scribed as below: “Request for Qualification for Development of AGRO TRADE CENTRE AT Kurnool on BOT basis” Submitted by “_______________________” (Name of the Applicant in case of single entity or names of members in case of Consortium) The Vice Chairperson & Managing Director A.P. State Agro Industries Corporation Limited (APAGROS) Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004 Phone : 040-23391331, Fax : 040-23394234 E-mail:
[email protected]
The Applicant shall submit the documents either by registered post/ courier or in person, so as to reach the designated addressee by the time and date stipulated in the RFQ. AP AGROS shall not be responsible for any delay in submission of the same. Any Application received by AP AGROS after the deadline for the submission will not be considered for evaluation and will be returned un-opened.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
6.0 General Information All Applicants should note the following: 1.
Each page of the Request for Qualification (RFQ) document should be initialed by the Authorized Representative and Signatory of the Entity / Consortium.
2.
Strict adherence to formats, wherever specified, is required. Non-adherence to formats may be a ground for declaring the Application non-responsive.
3.
In case a Consortium is selected as the Preferred Bidder, the Lead Member of the Consortium shall continue to remain as authorised entity and shall be responsible to AP AGROS for the fulfillment of all the contractual obligations.
4.
Change in the composition of Consortium will not be permitted during the qualification/bidding processes.
5.
All communication and information should be provided in writing and in English language only. Supporting documents and printed literature furnished by the Applicant with the Application may be in any other language provided, they are accompanied by appropriate translations of the pertinent passages in English language. Supporting materials, which are not translated into English, may not be considered. For the purpose of interpretation and evaluation of the Proposal, the English language translation shall prevail.
6.
All communication and information provided should be legible, and wherever the information is given in figures, the same should also be mentioned in words. In case of conflict between amounts stated in figures and words, the amount stated in words will be taken as correct.
7.
No change in or supplementary information to the Application shall be accepted once submitted. However, AP AGROS reserves the right to seek additional information / substantiation / clarifications from the Applicants, if found necessary, during the course of evaluation of the Qualification Documents. In case of nonsubmission or incomplete submission or delayed submission of such additional information/substantiation/ clarifications sought by AP AGROS, the Application would be evaluated solely on the basis of the available information.
8.
The Qualification Documents shall be evaluated as per the criteria specified in this RFQ Document. However, within the broad framework of the evaluation parameters as stated in the RFQ, AP AGROS reserves the right to make modifications to the stated evaluation criteria, which would be uniformly applied, to all the Applicants. 20
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
9.
The Qualification Documents (and any additional information requested subsequently) shall bear the initials of the Authorized Signatory and stamp of the entity thereof on each page.
10. Applicants are advised that their Applications be completely devoid of any conditions, whatsoever. Conditional Applications shall be liable for rejection. However suggestions and clarifications, if any, shall be sent in writing by the last date mentioned for receiving clarifications in the RFQ. In respect of conditions received, the following shall apply: • •
AP AGROS reserves the right not to consider any suggestions that are not found acceptable in the sole discretion of AP AGROS. If in AP AGROS’s opinion, certain suggestions are deemed acceptable, in whole or in part, the same shall be finalized by AP AGROS and the “Common Accepted Conditions” shall be made available to all Applicants.
11. AP AGROS reserves the right to reject any or all of the Applications without assigning any reason whatsoever. AP AGROS also reserves the right to hold the process or withdraw the process at its discretion under intimation to the parties submitting the RFQ. 12. AP AGROS reserves the right to vet and verify any or all information submitted by the Applicant. 13 If any claim made or information provided by the Applicant in the Application or any information provided by the Applicant in response to any subsequent query by AP AGROS, is found to be incorrect or is a material misrepresentation of facts, then the Application will be liable for rejection. Mere clerical errors or bonafide mistakes may be treated as an exception at the sole discretion of AP AGROS and if AP AGROS is adequately satisfied. 14 The Applicant shall be responsible for all the costs associated with the preparation of the Application. AP AGROS shall not be responsible in any way for such costs, regardless of the conduct or outcome of this process. 15 In the event of any of the submissions by the Applicant(s) with respect to Technical Qualification and Financial Qualification is found to be incorrect, false or misrepresented at any time during the selection process, the submissions by such Applicant(s) along-with the respective consortium shall be disqualified from the bid process. 16 In case the due date is holiday declared by State or Central Governments, the next working day will become the due date for submission of Qualification Documents. 21
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Format for CHECKLIST OF SUBMISSIONS S.No
1
2
3 4
5
6
7
8
9 10
11 12 13 14
Enclosures to the Technical & Price Bid
Status (Submitted/ Not Submitted)
Comments if any
Demand Draft of Rs.10, 000/-, in favor of AP State Agro Industries Development Corporation Limited, payable at Hyderabad towards RFQ document RFQ Document each page duly signed by the Authorized Person is to be returned acknowledging the terms and conditions thereof. Appendix 1: Letter of Application (On the letter head of Applicant or Lead Member in case of Consortium). Appendix 2: General Information about the Applicant (To be submitted by each member in case of Consortium). Appendix 3A: Power of Attorney for signing of Application/Proposal (To be submitted by the Applicant or Lead Member in case of Consortium on a non judicial stamp paper of Rs 100 duly attested by notary public). Extract of the charter documents and documents such as a resolution / power of attorney in favour of the Person executing Power of Attorney for signing of proposal for the delegation of power hereunder on behalf of the Applicant Appendix 3B: Power of Attorney for Lead Member of Consortium (on a non judicial stamp paper of Rs 100 duly attested by notary public). Extract of the charter documents and documents such as a resolution / power of attorney in favour of the Person executing Power of Attorney for Lead Member for delegation of power hereunder on behalf of the Applicant Appendix 4: Anti Collusion Certificate (To be executed by each member of the Consortium). Appendix 5: Project Undertaking (To be executed by the Applicant or Lead Member in case of Consortium). Appendix 6: Affidavit (To be submitted by Applicant/each member in case of Consortium on a non-judicial stamp paper of Rs 100 duly attested by notary public) Appendix 7: Technical Qualification Details. Appendix 8: Financial Qualification Details. Appendix 9: Consortium Agreement, in case of Consortium.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
8. Appendices Appendices Appendix 1 Appendix 2 Appendix 3A Appendix 3B Appendix 4 Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9
Format for Letter of Application General Information about the Applicant Power of Attorney for signing of Application/Proposal Power of Attorney for Lead Member of Consortium Anti Collusion Certificate Project Undertaking Affidavit Technical Qualification Details Financial Qualification Details Consortium Agreement, in case of Consortium
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 1 Letter of Application (On the Letterhead of the Applicant or Lead Member in case of Consortium) Date: ............................... To, Vice Chairperson & Managing Director A.P. State Agro Industries Corporation Limited (APAGROS) Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004 Phone : 23391331, Fax : 040-23394234 E-mail:
[email protected] Sir, 1.
Being duly authorised to represent and act on behalf of ............................................. (hereinafter "the Applicant or Lead Member in case of Consortium"), and having reviewed and fully understood all the qualification information provided, the undersigned hereby apply to be qualified as a bidder for the Project of Development of Agro Trade Centre at Kurnool, Andhra Pradesh.
2.
AP AGROS and its authorised representative (IL&FS IDC) are hereby authorised to conduct any inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This letter of Application will also serve as authorisation to any individual or authorised representative of any institution, to provide such information deemed necessary to verify statements and information provided in this application, or with regard to the resources, experience, and our competence.
3.
This Application is made in the full understanding that: a)
Bids by Qualified Applicants (Bidders) will be subject to verification of all information submitted for qualification at the time of bidding;
b)
AP AGROS reserves the right to reject or accept any Application, cancel the qualification process, and reject all Applications; and
c)
AP AGROS / IL&FS IDC shall not be liable for any such actions and shall be under no obligation to inform the Applicant of the grounds for them.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
4.
The undersigned declare that the statements made and the information provided in the duly completed Application are complete, true, and correct in every detail.
Authorized Signatory Name: Designation:
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 2 Format for General Information (To be submitted by each member in case of Consortium) 1. Firm Particulars No.
Particulars
1 2 3 4 5 6 7 8
Name of Firm / Company: Head Office Address: Telephone: Fax: E-Mail: Place for Incorporation/Registration: Date of Incorporation/Registration: Date of Commencement of Business (in case of Pubic Ltd Company)
Note: Certified true copy of Certificates for Date of Incorporation, Commencement of Business shall be submitted. In case of partnership Firm, Certified True copy of the Registration Certificate shall be submitted 2. Attach Brochure / details of Firm pertaining to Ownership structure, write up on business history and growth, business areas and activities. 3. Details of Contacts for firm: Contact Person
Contact Address
Contact A
Address, Telephone, Facsimile, E-mail
Contact B
Address, Telephone, Facsimile, E-mail
4. Details of Authorized Signatory: Name: Designation: Address: Tel: Fax: E-Mail:
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 3A
Format For Power of Attorney for Signing Application/Proposal (On a Non-Judicial Stamp Paper of Rs 100 duly attested by notary public) POWER OF ATTORNEY Know all men by these presents, we ____________ (name and address of the registered office) do hereby constitute, appoint and authorize Mr./Ms. _____________________ (name and address of residence) who is presently employed with us and holding the position of __________________ as our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our Application/Proposal for the Development of Agro Trade Centre at Kurnool including signing and submission of all documents and providing information/ responses to AP AGROS, representing us in all matters before GoAP, and generally dealing with AP AGROS in all matters in connection with our proposal for the said Project. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have been done by us. Executant Signature (Name, Title and Address) I Accept Attorney Signature (Name, Title and Address of the Attorney)
Attested Executant
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Notes: 1. To be executed by the sole Applicant or the Lead Member in case of a Consortium as the case may be. 2. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant (s) and when it is so required the same should be submitted under common seal affixed in accordance with the required procedure. 3. Also, the executant(s) should submit for verification, the extract of the charter documents and documents such as a resolution / power of attorney in favour of the Person executing this Power of Attorney for the delegation of power hereunder on behalf of the Applicant.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 3B Format For Power of Attorney for Lead Member of Consortium (On a Non-Judicial Stamp Paper of Rs 100 duly attested by notary public)
POWER OF ATTORNEY Whereas the AP State Agro Industries Development Corporation , Government of Andhra Pradesh (hereinafter referred to as “AP AGROS”), has invited Application from interested parties for the Development of Agro Trade Centre at Kurnool ("the Project"). Whereas, the members of the Consortium are interested in submission of Qualification Documents/Application and if qualified, in bidding for the Project and implementing the Project in accordance with the terms and conditions of the Bid Document and other connected documents in respect of the Project, and Whereas, it is necessary for the members of the Consortium to designate one of them as the Lead Member with all necessary power and authority to do for and on behalf of the Consortium, all acts, deeds and things as may be necessary in connection with the Consortium’s proposal for the Project. NOW THIS POWER OF ATTORNEY WITNESSETH THAT: We, M/s. _________________, M/s. __________________ and M/s. ________________ (the respective names and addresses of the registered office) do hereby designate M/s. __________________________ being one of the members of the Consortium, as the Lead Member of the Consortium, to do on behalf of the Consortium, all or any of the acts, deeds or things necessary or incidental to the Consortium’s proposal for the Project, including submission of Application/ Proposal, participating in conferences, responding to queries, submission of information/ documents and generally to represent the Consortium in all its dealings with AP AGROS, any other Government Agency or any person, in connection with the Project until culmination of the process of bidding and thereafter till the Authorization Agreement is entered into with AP AGROS. We hereby agree to ratify all acts, deeds and things lawfully done by Lead Member our said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have been done by us/Consortium.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Dated this _______ Day of ________ 20_. _________________ (Executants) (To be executed by all the members of the Consortium) Note: a. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same should be submitted under common seal affixed in accordance with the required procedure. b. Also, the executant(s) should submit for verification the extract of the charter documents and documents such as resolution / power of attorney in favour of the person executing this power of attorney for the designation of power hereunder on behalf of the Applicant.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 4 Format For Anti-Collusion Certificate
We hereby certify and confirm that in the preparation and submission of this Application, we have not acted in concert or in collusion with any other Applicant or other person(s) and also not done any act, deed or thing which is or could be regarded as anti-competitive, restrictive or monopolistic trade practice. We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any person or agency in connection with the instant Application.
Dated this ______________ Day of ________________, 20_
Name of the Applicant __________________________________ Signature of the Authorised Person
__________________________________ Name of the Authorised Person
Note: To be executed by all the Members in case of Consortium.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 5 Format For Project Undertaking Date: ............................... To, Vice Chairperson & Managing Director A.P. State Agro Industries Corporation Limited (APAGROS) Regd. Office: 504, Hermitage Office Complex, Hill Fort Road, Hyderabad - 500 004 Phone : 23391331, Fax : 040-23394234 E-mail:
[email protected]
Re: Development of Agro Trade Centre at Kurnool on BOT basis. We have read and understood the RFQ Document in respect of the captioned Project provided to us by AP AGROS. We hereby agree and undertake as under: Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our Application we hereby represent and confirm that our Application is unconditional in all respects. (b) We are not barred by AP AGROS, Government of India, Government of Andhra Pradesh, or any state government or any of their agencies from participating in similar projects. (a)
Dated this ___________________ Day of _______________, 20_. Name of the Applicant _________________________________ Signature of the Authorised Person _________________________________ Name of the Authorised Person Note: To be signed by the lead member(s) in case of a consortium
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 6 Format For Affidavit (Separate Affidavits are to be submitted by each member in case Applicant is a Consortium) (Affidavit should be executed on a Non Judicial stamp paper of Rs 100/- or such equivalent document duly attested by Notary Public) 1. 2.
3.
4.
I, the undersigned, do hereby certify that all the statements made in the Application are true and correct The undersigned also hereby certifies that neither our firm M/s……………. nor any of its directors / constituent partners have abandoned any work in India and / abroad nor any contract awarded to us for such works have been terminated for reasons attributed to us, during last five years prior to the date of this Application nor have been barred by any agency of GOI or GOAP from participating in any projects of BOT or otherwise The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation to furnish pertinent information deemed necessary as requested by AP AGROS to verify this statement or regarding my (our) competence and general reputation The undersigned understands and agrees that further qualifying information may be requested, and agrees to furnish any such information at the request of the AP AGROS
Signed by an authorized officer of the firm Designation of officer Name of Firm Date
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 7 Technical Qualification (Applicant or any one member of the consortium should satisfy the minimum technical criteria) A. Processing/ Manufacturing/ Distribution Experience (Agri related inputs, Equipments & Services Project) Project/Firm Name & Location
Type of Activity
Investment (Rs. in Lakhs)
Date of Commencement of the Project/Firm
This is to certify that _____________________________ (Name of the Applicant) has developed /operated ________________________ (Title and nature of the Firm/Project). It is further certified that the Project/Firm was commissioned on __________________________ (Date) with a total Investment of Rs.________________ Lakhs and is operational as on the RFQ submission date.
__________________ Signature of the Statutory Auditors (With seal and registration no) Signature _____________________ Name _____________________ Designation _____________________ Company _____________________ Date _____________________
Note: The applicant needs to provide the client certificate from the Statutory Auditor of the company certifying Investment made on the Project/ Firm, the date of commencement of the project and its operation as on RFQ submission due date.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
B. Details of Development / Operational Experience of Warehouse/Cold Storage The Experience details for Development / Operation of Warehouse/Cold Storage (Pls. tick the appropriate) Name of the Location Project
Client
Date of Date of Capacity commencement Completion (Sft) of the Project of the Project
This is to certify that _____________________________ (Name of the Applicant) has developed /operated ________________________ (Title and nature of the Projects) with an area of __________ Sft from the year _________ to Year _______________.
__________________ Signature of the Statutory Auditors (With seal and registration no) Signature _____________________ Name _____________________ Designation _____________________ Company _____________________ Date _____________________
Note: 1) In case of Construction Experience, Applicant needs to provide the client certificate certifying capacity, date of commencement and date of completion of the Project. 2) In case of Development Experience, Capacity, the date of commencement and completion of the project needs to be certified by the Statutory Auditor of the Applicant. 3) In case of Operational Experience, Capacity, the date of commencement and completion of the project needs to be certified by the Client / Developer of the project.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
C. Details of Development/Construction Experience (Commercial or Retail or Hospitality Project) Name of the Project
Location
Client
Date of Date of commencement Completion of the Project of the Project
Built up Area Constructed
This is to certify that _____________________________ (Name of the Applicant) has promoted and developed ________________________ (Title and nature of the Projects) with a built up area of ___________. It is further certified that the Project was commissioned on __________________________ (Date) and completed on ______________ (Date).
__________________ Signature of the Statutory Auditors (With seal and registration no) Signature _____________________ Name _____________________ Designation _____________________ Company _____________________ Date _____________________
Note: 1) In case of Construction Experience, Applicant needs to provide the client certificate certifying the built up area, date of commencement and date of completion of the Project. 2) In case of Development experience, the built up area, the date of commencement and completion of the project needs to be certified by the Statutory Auditor of the Applicant.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
D. Development / Operational Experience (Agro Processing Industry such as Rice Mills, Cotton Ginning, Spice Processing etc) Project/Firm Name & Location
Type of Activity
Investment (Rs. in Cr.)
Date of Start of the Project /Firm
This is to certify that _____________________________ (Name of the Applicant) has developed /operated ________________________ (Title and nature of the Firm/Project). It is further certified that the Project/Firm was commissioned on __________________________ (Date) with a total Investment of Rs.________________ Lakhs and is operational as on the RFQ submission date.
__________________ Signature of the Statutory Auditors (With seal and registration no) Signature _____________________ Name _____________________ Designation _____________________ Company _____________________ Date _____________________
Note: The applicant needs to provide the client certificate from the Statutory Auditor of the company certifying Investment made on the Project, the date of commencement of the project and its operation as on RFQ submission due date.
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
E. High Net Worth Company Name of the Company / Firm
Type of Developed
Projects
Net worth as on Last Financial Year
This is to certify that _____________________________ (Name of the Applicant) has a Net Worth of Rs. ___________________as on 31.03.2011 as per the audited accounts of 201011.
__________________ Signature of the Statutory Auditors (With seal and registration no)
Signature _____________________ Name _____________________ Designation _____________________ Company _____________________ Date ___________
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Appendix 8: Financial Qualification A. Details of Annual Turnover for Preceding 3 Years. Year 1 (2008-09)
Year 2 (2009-10)
Year 3 (2010-11)
Average Annual Turnover
Turn Over (Rs. Lakhs) B. Details of Net Worth Year 1 (Last Financial Year i.e. as on 31st March 2011) Paid up Capital (Rs. Lakhs) (Add) Free Reserves (Rs. Lakhs) Total Net Worth (Rs. Lakhs) Note: 1) Audited Annual Accounts for the last 3 years supporting the Net Worth and Annual Turnover needs to be submitted. 2) Statutory Auditor’s certificate certifying the Net Worth and Average Annual Turnover needs to be submitted. 3) In case of Bidder being a Consortium, the above data shall be submitted for the Lead Member and all the other members. 4) Applicant or members of the Consortium together should satisfy the minimum financial criteria.
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Bidder
Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
Appendix 9 Format for Consortium Agreement (In case the applicant Bidder being a Consortium) (on Rs.100 Non Judicial Stamp Paper)
THIS AGREEMENT is executed at ________ on this _______ day of __________ 2012 between 1)_____________a Company registered under the Companies Act 1956 and having its registered Office at_____________(hereinafter referred to as “the Party of the First Part”) and 2)______________also a Company registered under the Companies Act 1956 and having its registered office at ______________ (hereinafter referred to as “the Party of the Second Part”) and 3)______________also a Company registered under the Companies Act 1956 and having its registered office at ______________ (hereinafter referred to as “the Party of the Third Part”) [Depends on the number of consortium members] WHEREAS I.
All the Parties of the First, Second and Third Part are entitled to enter into joint venture/ partnership with any person or persons including a company for carrying on the business authorised by their respective Memorandum of Association.
II.
The Parties hereto propose to participate as a Consortium for the Bid based on the Request for Qualification (RFQ) from AP State Agro Industries Development Corporation (AP AGROS) for the project of Development of Agro Trade Centre at Kurnool (“the Bid”) by pooling together their resources and expertise.
III.
If the Parties hereto succeed in the Bid, they propose to incorporate a Special Purpose Company (SPC), which will undertake financing, designing, construction, commissioning, marketing, operation and management of the Agro Trade Centre (“the Project”).
IV.
The Parties hereto are desirous of recording the broad terms of their understanding as set out here below:
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
NOW IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS:1. That the Parties hereto agree to carry on the business in Joint Venture on the broad terms and conditions herein through a Special Purpose Company (SPC) to be incorporated by them with the shareholding commitments expressly stated to domicile the project, prior to the implementation. 2. That the business of the SPC will be that of Developing, Financing, Constructing, Operating, Managing and Transferring the Project. 3. That in the event the Parties hereto succeed in the Bid for the Project, the SPC will execute the Project in accordance with terms and conditions of the RFQ and RFP documents and will execute the Authorisation Agreement and all the documents/ writings/ papers with the AP AGROS and construct and commission the project in accordance with the plans/designs sanctioned by the appropriate /concerned authorities. 4. That it shall be ensured that the Consortium holds minimum 51% of the Share Capital of the SPC, ______________ (“the Lead Member”) holds at least 26% of the capital of the SPC for a period that shall not be less than Ten years from the date of signing of the Authorisation Agreement. The other members of the consortium shall hold a minimum of 10% of paid up equity share capital in the SPC for a minimum period of 10 years from the date of signing of the agreement. 5. The roles and responsibilities of the Members of the Consortium shall be as follow: (a) The Party of the First Part (Lead Member) shall be responsible for: (i) (ii) (iii) (b) The Party of the Second Part shall be responsible for: (i) (ii) (iii)
(c) The Party of the Third Part shall be responsible for: (i) (ii)
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
(iii) (d) Each of the Parties shall be liable and responsible jointly and severally for (i)
Compliance of all statutory requirements as may be applicable in respect of the Project.
(ii)
Contribute to the joint Venture all of its management and business experience, financial resources, expertise, competence and acumen for the success of the Project.
(Note: Role & responsibility of all members of the Consortium shall be included in the above para) 6. That the minimum equity holding of each Party (Member) (in percentage term) in the SPC shall be as follows: Name of the Party (Member) Lead Member (not less than 26%) Member 1 (not less than 10%) Member 2 (not less than 10%)
% of equity capital
7. That the responsibility of all the members of the Consortium shall be joint and several at every stage of implementation of the Project. 8. That in case the project is awarded to the Consortium, the Consortium will carry out all the responsibilities as the Authorisee and will comply with all the terms and conditions of the Authorisation Agreement as would be entered with the AP AGROS (Grantor). 9. That this Agreement shall remain in full force and effective till the SPC is formed and the Authorisation Agreement is signed. 10. That nothing in this Agreement shall be construed to prevent or disable any Party hereto to carry on any business, which is permitted under the governing law, on their own in terms of their respective Memorandum of Association. (Note: The above provisions are mandatory, the Consortium may add any other provision, if required)
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Request for Qualification Development of AGRO TRADE CENTRE at Kurnool, Andhra Pradesh
IN WITNESS WHERE OF the parties have put their respective hands the day and year first hereinabove written. Signed and delivered for and on behalf) Of the within named M/s…………….. … by its Director, ………………... …duly authorised in the presence of ………………………………………..
) ) ) )
Signed and delivered for and on behalf Of the within named M/s………….… ….by its Director, ………………….. _____________________________ duly authorised in the presence of ……………………………………
) ) ) ) ) )
Signed and delivered for and on behalf Of the within named M/s………….… ….by its Director, ………………….. _____________________________ duly authorised in the presence of ……………………………………
) ) ) ) ) )
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