Revised OJT Guidelines

School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

GUIDELINES AND POLICIES FOR THE SCHOOL OF I.T. OJT/INTERNSHIP COURSES

Nilda Eliquen Joel de Goma Mary Christine Tomas Rosette Eira Camus

REVISED EDITION

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TABLE OF CONTENTS 1. OBJECTIVES 2. SPECIALIZATIONS 2.1.1 DBMS 2.1.2 MULTIMEDIA 2.1.3 JAVA AND SOLARIS 2.1.4 CISCO NETWORKING 2.1.5 HP-UNIX 3. PROCEDURES 3.1 Student Qualification 3.2 Resume Submission 3.3 Dean’s Office Screening 3.4 Company Screening 3.5 Submission of Waiver 3.6 OJT Duration 3.7 Company Rating Form 3.8 Documentation 3.9 Oral Defense 4. DUTIES AND RESPONSIBILITIES 4.1 OJT Students 4.2 OJT Adviser 5. DOCUMENT FORMAT 5.1 Outline and Contents 5.2 Title Page Format 5.3 Project Approval Form 5.4 Practicum Oral Defense Form

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1. OBJECTIVES The School of Information Technology of the Mapua Institute of Technology Internship program is a non-classroom learning program in which students work in the industries to apply skills, methods and theories learned throughout their stay in the Institute. This OJT program will equip students with necessary knowledge and develop their IT skills in actual industry project providing gainful insights on corporate working environments. The OJT companies are afforded with opportunity to have a first-hand pick on potential students being trained at minimal cost. The trainee, through this OJT program, shall also focus on the corporate use of Technology, Management strategies and organizational behaviours. An in-depth discussion on learning on these topics shall be compiled by the trainee. Finally, this OJT program is designed for inexperienced students to be trained by experienced personnel from the industry on specific tasks. With the application of the students’ skills and theoretical knowledge, the technical expertise and seasoning of experienced staff actually performing the task is captured, documented, and organized. 2. SPECIALIZATIONS OJT projects may fall under one of the following fields of specialization: 2.1

DATA BASE MANAGEMENT SYSTEM This specialization concerns design, creation, implementation and maintenance of database systems with focus on application programming and design in modern database environment.

2.2

MULTIMEDIA TECHNOLOGY This specialization deals with the physical and logical coexistence and interactive use of heterogenous media classes such as print, audio and video in specific application environments.

2.3

JAVA AND SOLARIS This specialization focuses on the study and development of advance applications using Java technology. It also covers system administration courses using Solaris platform.

2.4

CISCO NETWORKING TECHNOLOGY In partnership with Cisco Systems through their Cisco Networking Academy, this specialization trains students on how to provide means to interconnect autonomous computers and share a collaborative environment of information convergence.

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2.5

HP-UNIX This specialization includes the utilization of system and networking skills to be used in the HP-UX operating system. Students taking up this track will be taught how to work with UNIX commands for system and network administration, management and maintenance.

3. PROCEDURES 3.1 PRACTICUM 1 3.1.a

STUDENT QUALIFICATIONS Students who wish to undergo on-the-job-training or OJT must be qualified as prescribed in the catalogue of information and should be enrolled in the course for OJT.

3.2.b ACTIVITIES 1. RESUME SUBMISSION AND PORTFOLIO Upon enrolment in the OJT course, the student should submit a resume enclosed in a long folder to the Technical Assistant of the Dean in the Office of the Dean and Ring binder to the course coordinator. 2. NON-TECHNICAL SEMINARS The trainee must submit a three (3) non-technical summary narrative reports (e.g. career orientation, job interview, power dressing for work). 3. COMPANY SCREENING As may be desired, companies may do their own screening of OJT applicants upon receipt of the letter of recommendation of the school with accompanying documents (resume of student, summary of skills, etc). 3.2.c Grading System Non-Technical Seminars Documents Others (subject to coordinator’s preference)

70% 20% 10%

Note: non-compliance of the following submittals will mean a grade of 7.

3.2 PRACITCUM 2 3.2.a

SUBMISSION OF WAIVER The trainee after being accepted by the company for the training and upon submission of LETTER OF ACCEPTANCE by the company to the Office of the Dean, shall immediately secure a waiver for OJT from the Dean’s Office. The form must be accomplished by the trainee to formalize the training, a copy of which must be submitted to the Dean’s Office for record purposes.

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3.2.b

OJT DURATION Students who are under the OJT program are required to render a minimum of 244 hours of company work. During this time, students are expected to be involved in real world situation by working on and applying their skills on projects, research or any related activities the company will provide to the trainees. At the same time, students should understand management strategies and organizational behavior. Students are not allowed to request for over-time work and early release of Certificate of Completion of the training. A violation of this provision will mean no credit. The student will also be required to submit his/her official company schedule with the starting date and the expected date of completion of 244 hours.

3.2.c ACCOMPLISHMENT REPORTS Students must submit three (3) progress/accomplishment reports as prescribe by the course coordinator/adviser. 3.2.d PARTIAL COMPANY RATING FORM After completing the 244 hours, the trainee shall submit to the company the company rating form for evaluation and assessment. The company rating form is available at the Office of the Dean. The HR Head or its equivalent should sign the company rating form. The company in return shall send to the Office of the Dean the duly accomplished form enclosed in a sealed and signed envelope. 3.2.e Grading System Partial Company Rating Documents Others (subject to coordinator’s preference)

50% 40% 10%

Note: non-compliance of the following submittals will mean a grade of 7. 3.3 PRACTICUM 3 3.3.a

OJT DURATION Students who are under the OJT program are required to render a minimum of 244 hours of company work. During this time, students are expected to be involved in real world situation by working on and applying their skills on projects, research or any related activities the company will provide to the trainees. At the same time, students should understand management strategies and organizational behavior. Students are not allowed to request for over-time work and early release of Certificate of Completion of the training. A violation of this provision will mean no credit. The student will also be required to submit his/her official company schedule with the starting date and the expected date of completion of 488 hours.

3.3.b ACCOMPLISHMENT REPORTS

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Students must submit three (3) progress/accomplishment reports as prescribe by the course coordinator. 3.3.c

OJT PROJECT Students must be involved in a project, research or other IT related activities based on the company’s requirements which must be approved by the OJT adviser. In cases when the company does not assign a project, the trainee must prepare a project proposal with solution based on problems / opportunities observed by the trainee for acceptance of the company. Students without an approved project at the end of the term will have to re-enroll the OJT course.

3.3.d FINAL COMPANY RATING FORM After completing the 250 hours, the trainee shall submit to the company the company rating form for evaluation and assessment. The company rating form is available at the Office of the Dean. The HR Head or its equivalent should sign the company rating form. The company in return shall send to the Office of the Dean the duly accomplished form enclosed in a sealed and signed envelope. 3.3.e

FINAL DOCUMENT As a major requirement for the course, a final documentation must be submitted by the trainee. This document must contain details of the activities done by the trainee in the company. The format and contents of the final document is given in item 5.

3.3.f

ORAL PRESENTATION The trainee should present his activities in the company to a panel of critics. The trainee is considered passed if the members of the panel concur to the trainee’s accomplishments.

3.2.c Grading System Final Company Rating Presentation Others (subject to coordinator’s preference)

50% 40% 10%

Note: non-compliance of the following submittals will mean a grade of 7. 4.

DUTIES AND RESPONSIBILITIES 4.1 OJT STUDENTS a. Attend orientation on the requirements/criteria of the OJT to be conducted by the OJT adviser/coordinator. b. Validate the endorsement of the OJT adviser through actual work with IT organization.

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c. Submit to the OJT adviser/coordinator company evaluation and progress report/s. d. Prepare documents for oral defense. e. Attend oral defense as scheduled by the OJT adviser/coordinator. f. Observe and practice professionalism at all times. 4.2 OJT Adviser a. Gives orientation on the requirements/criteria of the OJT. b. Monitors and evaluates progress reports. c. Approves trainee’s project. d. Coordinates with faculty members who may be the panel of critics for oral defense of the trainees. e. Assesses the trainee’s overall performance as per criteria prescribed in the OJT syllabus. 5. DOCUMENT FORMAT The document to be prepared by the trainee for defense must comply with the following requirements/format: 5.1 5.2

5.3 5.4 5.5

MS Office document file (*.doc) Font Type : Times New Roman Size : 12 Color : Black only (title and header can be bold and bigger font) Margins Left : 1.25 Left Right, Top, Bottom : 1” Make Ring bound, color green (back), transparent (front) short bond paper (8 ½“x 11”) Line spacing – double

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OUTLINE AND CONTENTS The format of the practicum report includes the different items in the sequence as follows: The Preparatory Parts a. Title Page (preceded by a blank sheet) b. Approval Sheet c. Acknowledgements d. Abstract of the Project e. Table of Contents f. List of Tables (if applicable) g. List of Figures (if applicable) h. Certification of OJT Completion Chapter I – COMPANY PROFILE  COMPANY HISTORY  VISION/MISSION  ORGANIZATIONAL CHART  SERVICES/PRODUCTS Chapter II – TRAINEE  SPECIFIC DEPARTMENT WHERE THE TRAINEE ASSIGNED (PLS INCLUDE THE SUPERVISOR’S NAME, CONTACT NUMBER AND DEPARTMENT)  DUTIES AND RESPONSIBILITIES  DISCUSS ITEMS THAT WILL DESCRIBE YOUR TRAINING WITH YOUR COMPANY o MUST BE DETAILED/SPECIFIC (500 HRS COMPLETION) o SUMMARY OF DAILY TASKS  LEARNINGS ACQUIRED FROM THE TRAINING o TECHNICAL o CORPORATE  ASSESSMENT o COMPANY o OJT EXPERIENCE Chapter III- PROJECT  PROJECT OVERVIEW/DESCRIPTION  PROBLEM/OPPORTUNITIES STATEMENT  OBJECTIVES STATEMENT  SIGNIFICANCE  SCOPE AND LIMITATIONS  PROOF OF OUTPUT  SCREEN SHOTS  DIAGRAMS/FLOWCHARTS APPENDICES  RESUME  TIME CARDS  ACCOMPLISHMENT REPORTS  CONFIRMATION FORM  APPROVAL OF PROJECT FOR OJT  PRINT OUT OF POWERPOINT PRESENTATION USE (2 SLIDES PER PAGE)  ADVISERS’ RESUME IF NOT FROM MIT

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TITLE PAGE FORMAT

Title of Practicum Report

by Firstname M. Lastname

A Practicum Report Submitted to the School of Information Technology in Partial Fulfilment of the Requirements for the Degree

Program (Course/Field)

Mapua Institute of Technology Month Year

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APPROVAL SHEET FORMAT

Mapua Institute of Technology School of Information Technology

This is to certify that we have supervised the preparation of and read the practicum report prepared by Firstname M. Lastname entitled Practicum Title and that the said practicum has been submitted for final examination by the Oral Examination Committee.

______________________ Firstname M. Lastname Type Adviser

______________________ Firstname M. Lastname Type Adviser

As members of the Oral Examination Committee, we certify that we have examined this practicum report, presented before the committee on Month Date, Year, and hereby recommended that it be accepted as fulfilment of the practicum requirement for the degree in Program (Course/Field).

______________________ Firstname M. Lastname Designation

______________________ Firstname M. Lastname Designation ______________________ Firstname M. Lastname Designation

This practicum report is hereby approved and accepted by the School of Information Technology as fulfilment of the practicum requirement for the degree in Program (Course/Field).

______________________ Firstname M. Lastname Associate Dean, School of IT

Table of Contents 11

Title Page (preceded by a blank sheet) Approval Sheet Acknowledgements Abstract of the Project Table of Contents List of Tables List of Figures Certification of OJT Completion Certified photocopy of attendance sheet Chapter I

COMPANY PROFILE Company History Vision/Mission Organizational Chart Services/Products

Chapter II

1 2 3 4

TRAINEE Specific Department Where The Trainee Assigned Duties And Responsibilities Training With Your Company Learnings Acquired From The Training Technical Learning Corporate Learning Assessment

Chapter III

i ii iii iv v vi vii viii ix

5 6 7 8 8 9 10

PROJECT Project Overview/Description Problem/Opportunities Statement Objectives Statement Significance Scope And Limitations Proof Of Output Screen Shots Diagrams/Flowcharts

11 12 13 14 15 16 17 18

APPENDICES Resume

19 12

Time Cards Accomplishment Reports Confirmation Form Approval Of Project For Ojt Print Out Of Powerpoint Presentation Use Advisers’ Resume If Not From Mit

20 21 22 23 24 25

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OTHER FORMS

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM ORALPRESENTATION RATING FORM NAME OF STUDENT

: ________________________________________________

NAME OF OJT COMPANY

: ________________________________________________

DATE/IME OF PRESENTATION

: ________________________________________________

CRITERIA

ORAL PRESENTATION / DELIVERY

%

RATING

30

Maintains good eye contact with well-modulated voice Communicates ideas clearly with activities logically presented and supported Visual aids accuracy and clarity

COMPETENCE

40

Ability to address questions with clear explanations Demonstrates depth understanding OJT activities undertaken

COMPLETENESS / SUBSTANCE / CONTENT

30

Organization of appropriate points in a logical manner Activities undertaken were substantially related to specialization

TOTAL

100

COMMENTS _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _________________________________________________________

School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY NAME OF PANELIST AND SIGNATURE

MAPÚA INFORMATION TECHNOLOGY CENTER 333 Sen. Gil Puyat Ave., Makati City 1202 Philippines

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APPROVAL OF PROJECT FOR OJT NAME OF TRAINEE

______________________________________________________

COMPANY

______________________________________________________

DEPARTMENT

______________________________________________________

REGISTERED ADDRESS ______________________________________________________ ______________________________________________________ ______________________________________________________ NAME OF SUPERVISOR ______________________________________________________ JOB POSITION

______________________________________________________

TITLE OF PROJECT

______________________________________________________

BRIEF DESCRIPTION OF PROJECT

I, hereby, certify that the above project and description shall be the major work to be undertaken during the OJT program. The trainee’s supervisor has requested this project which will be useful in the organization and have a direct impact in the company.

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE

ACTION TAKEN BY THE OJT ADVISER  

SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

REM ARKS/COMMENTS

APPROVED DISAPPROVED

SIGNATURE / DATE

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

DAILY ACCOMPLISHMENT REPORT NAME : COMPANY NAME : DEPARTMENT ASSIGNED : SCHEDULE OF TRAINEE:

SPECIALIZATION:

EXPECTED DATE OF COMPLETION O 244 HOURS: ACTIVITY (PLS SPECIFY THE TASKS PERFORMED)

DURATION (DATES AND NO. OF HRS RENDERED)

REMARKS (eg., ACCOMPLISHED, ON PROCESS etc)

IMMEDIATE SUPERIOR SIGNATURE

Prepared by: ___________________________ Student’s Signature

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FIRST NAME, MI, LAST NAME City Add: ___________________ Tel. (02) ___________________ Mobile: 63__________________ Email: _____________________

SAMPLE FORMAT OF CHRONOGICAL RESUME FOR ANTICIPATED GRADUATE /FRESH GRADUATE

Provincial Add: ___________________ ______________________ Tel No. _______________

Scanned Graduation picture

AREAS OF INTEREST _______________________________________________________________________________________

EDUCATION MAPUA INSTITUTE OF TECHNOLOGY (MIT) (COURSE / DATE EXPECTED TO GRADUATE) (Awards)

TECHNICAL SKILLS ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ________________________________________________

WORK-RELATED EXPERIENCE (POSITION) (COMPANY) - (DATE) (Job Description) . POSITION) (COMPANY) - (DATE) (Job Description)

EXTRA-CURRICULAR ACTIVITIES 

AWARDS AND ACHIEVEMENTS 

RESEARCH PAPERS AND PROJECTS HANDLED (Title of Paper/Date completed) (description)

TRAININGS AND SEMINARS ATTENDED (Seminar Title, sponsor). (Seminar Title, sponsor), (Seminar Title, sponsor)

- (date) - (date) - (date)

PERSONAL DATA ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ________________________________________________

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

CONFIRMATION FORM NAME

: ______________________________________________

COURSE

: ______________________________________________

DATE

ACTIVITY NAME

VENUE

TIME

PERSON-IN-CHARGE (SIGNATURE OVER PRINTED NAME)

________________________

Trainee’s Signature

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM I REQUIREMENTS CHECKLIST NAME: _______________________________________________ SECTION: _______________ COURSE: __________________________________________STATUS: ____________________ COMPANY NAME: ______________________________________________________________ CONTACT PERSON: ______________________________________________________ CONTACT DEPARTMENT: ________________________________________________ DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS 1. 2. 3. 4. 5. 6.

STATUS (DATE SUBMITTED)

RESUME’ HARDCOPY RESUME’ SOFTCOPY COMPANY BACKGROUND JOB DESCRIPTION ENDORSEMENT LETTER CERITIFICATE OF ACCEPTANCE

ACTIVITIES ATTENDED: 1. SEMINAR 1 2. SEMINAR 2 3. SEMINAR 3

STUDENT’S SIGNATURE:

_______________________

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

PRACTICUM II REQUIREMENTS CHECKLIST NAME: _______________________________________________ SECTION: _______________ COURSE: __________________________________________STATUS: ____________________ COMPANY NAME: ______________________________________________________________ CONTACT PERSON: ______________________________________________________ CONTACT DEPARTMENT: ________________________________________________ DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS

STATUS (DATE SUBMITTED)

1. WAIVER 2. ACCOMPLISHMENT REPORTS W/ TIME CARD  1ST  2ND  3RD 3. PARTIAL COMPANY GRADE

STUDENT’S SIGNATURE:

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY FINAL REQUIREMENTS CHECKLIST NAME: _______________________________________________ SECTION: _______________ COURSE: __________________________________________STATUS: ____________________ COMPANY NAME: ______________________________________________________________ CONTACT PERSON: ______________________________________________________ CONTACT DEPARTMENT: ________________________________________________ DATE STARTED: _______________________ DATE ENDED: __________________________ ITEMS

STATUS (DATE SUBMITTED)

1. ACCOMPLISHMENT REPORTS W/ TIME CARD  1ST  2ND  3RD ACTIVITIES ATTENDED: 1. CAREER SEMINAR 2. MOCK INTERVIEW 3. EXIT INTERVIEW FINAL REQTS: 1. PROJECT DOCUMENTATION 2. CERTIFICATION OF COMPLETION 3. COMPANY EVALUATION FINAL PRESENTATION 1. COPY OF FINAL DOCUMENTATION 2. PANELISTS’ GRADE SHEET

STUDENT’S SIGNATURE: _______________________

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School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY IT199R 4TH QUARTER 2010-2011 GUIDELINES 1. Submission of Resume (format provided by the school) and Portfolio (coordinate with the group leader) – date to be announced in the yahoo group. 2. Join the group with URL http://groups.yahoo.com/group/ojt_mcatomas for updates, announcements and reminders. 3. Submission of Certificate of Attendance and Narrative Reports of the 3 Non-technical seminars conducted in school is due a week after the schedule. Topics are to be approved by the Course Adviser. 4. Student will scout for an IT company and have it approved by the Course Adviser using the request form for Endorsement. Form is available at the Dean’s Office. 5. This form should be signed and attached upon submission of request of Endorsement Letter to the School of IT. 6. Approval and signing of Company Endorsement request is done every Thursday and Friday only starting the 6th week of this term (May 26 - Thursday). Approved Company Endorsement request is to be submitted to the SOIT Technical Assistant. 7. The Endorsement Letter will be released Monday of the following week. 8. Student will be given an Endorsement Letter ONLY ONCE (except on Special Cases). 9. Upon submission of Endorsement letter to the approved company, the HR personnel and/or its counterpart should send an ACCEPTANCE letter addressed to the Dean/Assoc. Dean of SCHOOL of IT. 10. Original Acceptance Letter should be submitted to the SOIT Tech. Asst. for filing and a photocopy to the portfolio submitted to the Course Adviser. 11. Waiver Form will be issued by the Tech. Asst. Monday the following week after the Acceptance Letter is submitted. 12. Acceptance Letter is the FINAL requirement for the course IT199R (OJT1). 13. Waiver Form, on the other hand, is the FIRST requirement for IT199-1R (OJT2) and to be submitted 2nd week of the following term.

Note: non-compliance of the following submittals will mean a Grade of 7.

I have read and understood the Guidelines for IT199R (OJT1) and will abide by the rules provided by the School.

Signature above Student Name and date

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